Fixed Asset Reporting PDF

Blow-Your-Socks-Off
Advanced Fixed Asset

Reporting
Session code: 1800
Thomas Michael
Michael Management Corporation
www.michaelmanagement.com
Special treat for those who stick around

Watch for Case Study icon for real world examples
Advanced reporting features with ALV Advanced List

Viewer
Asset History Sheet Report
SQVI or how to create your own reports from scratch
Simulation versions
Name your fields & sort version off-sets
2006 Michael Management Corporation
Overview

Viewer
Simulation versions
Overview
Dynamic list instead of static reports

Add/remove fields and totals/sub-totals
Change column size, order
Interface with Excel, Word, Email
Create graphs
ALV Advanced List Viewer
Excel
Word
Email
Sort
Filter
Sub-Total
Turn on ALV
display!
No ALV old school

static list!
True ALV report

with all options!
ABC
Analysis
SAP Graphs
ALV Turn it on!
ALV
Layout
User wants to add cost center

to the report in this location
Adding Fields to Report I
Select hidden fields to be

added and specify location of
fields
Adding Fields to Report II
Cant find what you are

looking for? Add fields to
the field catalog!
Read OSS note # 335065
Adding Fields to Report III
Excel
download
Cost Center added

to report without
any coding!
Adding Fields to Report IV
Excel within SAP

1 row per data record!
(but not for
transactional reports!)
Excel Download I
Client needed a quick way to

summarize fixed asset
system and display
cost/accumulated
depreciation/net book value
to management for year end
review.
Management wanted this in

chart format.
Case Study
SAP Graphs Case Study
SAP Graphs
Select columns and produce

graphs, i.e. for management
reporting, tax summary
presentations, etc.!

Viewer
Simulation versions
Overview
Most powerful report available in AA because it is

completely configurable by the user
Roll-forward layout
Up to 8 columns and 10 lines (thats 80 data fields!!!)
Combines many reports into one (i.e. acquisitions,
retirements, transfers, depreciation, adjustments,
etc.)
But it must be configured correctly!!!
Asset History Sheet - Overview
Select a History Sheet

Version (not the SAP
examples though!)
Asset History Sheet
These are examples

only you need to set
up your own version
in configuration!
Asset History Sheet
2005
2006
I/O or WBS
$10,000
$2,000
AuC
$2,000
$10,000
Final Asset
$12,000
So what? Whats the big deal with custom versions?

Consider this example:
Asset History Sheet
Asset History Sheet
Asset capitalization
shown according to
European GAAP
Asset capitalization shown

according to US GAAP no
transfer amount!
Asset History Sheet
Acquisition
vs. transfer
amounts
Version 0001
according to
European
GAAP
- incomplete!
What
happened
to AuC?
Asset History Sheet Case Study
Configuration
includes custom
history sheet
version, history
sheet groups and
assignment of
each transaction
type
New AuC column

shows amounts
capitalized/settled
in/out of CIP
New
acquisition
amount
Other useful columns includes inter vs.
intra-company transfers in and out, tax
transactions, etc.
MSA custom
history sheet
version
complete!

Viewer
Simulation versions
Overview
Database program for

asset value
calculations
SQVI or how to create your own report
Transaction SQVI
QuickViewer
Create new QuickView

report initial screen
Log. DB = ADA
Create report just by

clicking/selecting
fields no coding
required!
Left side contains all

available fields from
log. DB ADA
Various output
formats, such as ALV,
Excel
Standard selection
screen with same look
and feel as all other
reports
Standard report
output just like all
other SAP reports

Viewer
Simulation versions
Overview
Hear Toms case studies!
Click before you commit

Allows simulations of what-if scenarios
Easy set up, easily used in standard reports
Possible scenarios include bonus depreciation
analysis, write-off cases, etc. to support business
cases or consulting expense, etc.
Simulation Versions
- Client was looking for an easy

way to justify bonus depreciation
implementation expenses by
analyzing depreciation savings
- Client was advised by
Accounting/Audit partner to write
off all assets that fulfilled certain
age/depreciation requirements.
Client was looking for justification
Easy configuration:
for consulting expenses by
Specify depreciation
key, dates,
simulating
theuseful
write-off
life by asset class and depreciation
areas or go completely custom via a
substitution/user exit
Case Studies
Simulation Versions
Standard selection screen just

enter and use report like you
always do.
Pay attention to header!
Use in many reports such as Dep.
Simulation, Total Depreciation,
etc.
Simulation Versions
Standard report:
Total Depreciation without
simulation version
Simulation Versions
Same Report executed with a

simulation version
Simulation Versions

Viewer
Simulation versions
Overview
Client wanted to track

physical location of
fixed assets in user
field
Case Study
Name your field
simply find the

technical info for
field
Name your field a case study
then go to
transaction CMOD
and change the
description
Client wanted to get

a total for all assets
in the State of TX
done! Not very

challenging and
pretty basicnow
the advanced part:
offset is standard
configuration on all
sort versions
Sort Version Offset a case study
Sort Version Offset a case study
Offset allows totals

& sub-totals for just
parts of a fields
contents!

Viewer
Simulation versions
Overview
RAVERS_ALV01
Asset History Sheet
RAGITT_ALV01
Acquisitions
RAZUGA_ALV01
Retirements
RAABGA_ALV01
Transfers
RAUMBU_ALV01
Transactions
RABEWG_ALV01
List of Origin by Asset Debits
RAHERK01
List of Origin by Cost Element
RAHERK02
Balance-Based
x
x
x
x
x
x
Insurance Values
Asset Value Date
Posting Date
Transaction Type
RABIKA_ALV01
Quantity
Depreciation Comparison
Useful Life
Depreciation Key
Dep. Start Date
RASIMU02
Deactivation Date
Depreciation Forecast
Capitalization Date
Asset Info
Proprotional Values
Transfer
Gain/Loss
RAHAFA_ALV01
Retirements
Total Depreciation
Transactional
Values
Acquisitions
Future Year Dep.
Current Year Dep.
Prior Year Dep.
Net Book Value
RABEST_ALV01
Technical Name
Life-to-Date Dep.
Aqcuisition Cost
Asset Balance
Report Name
Transaction-Based
Depreciation
Values
Document Numberwww.michaelmanagement.com
Reporting Cheat Sheet
x
x
Comments
Questions
Email questions to
tmichael@michaelmanagement.com
Download this presentation at:

Q&A
Session code: 1800

Fixed Asset Reporting PDF

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Blow-Your-Socks-Off

Advanced Fixed Asset

Special treat for those who stick around

Advanced reporting features with ALV Advanced List

2006 Michael Management Corporation

Special treat for those who stick around

Advanced reporting features with ALV Advanced List

2006 Michael Management Corporation

Dynamic list instead of static reports

2006 Michael Management Corporation

ALV Advanced List Viewer

No ALV old school

True ALV report

2006 Michael Management Corporation

ALV Turn it on!

User wants to add cost center

2006 Michael Management Corporation

Adding Fields to Report I

Select hidden fields to be

Adding Fields to Report II

Cant find what you are

Adding Fields to Report III

Cost Center added

2006 Michael Management Corporation

Adding Fields to Report IV

Excel within SAP

2006 Michael Management Corporation

Client needed a quick way to

Management wanted this in

2006 Michael Management Corporation

SAP Graphs Case Study

Select columns and produce

Special treat for those who stick around

Advanced reporting features with ALV Advanced List

2006 Michael Management Corporation

Most powerful report available in AA because it is

2006 Michael Management Corporation

Asset History Sheet - Overview

Select a History Sheet

2006 Michael Management Corporation

Asset History Sheet

These are examples

Asset History Sheet

So what? Whats the big deal with custom versions?

2006 Michael Management Corporation

Asset History Sheet

Asset History Sheet

Asset capitalization shown

Asset History Sheet

2006 Michael Management Corporation

Asset History Sheet Case Study

Asset History Sheet Case Study

New AuC column

2006 Michael Management Corporation

Asset History Sheet Case Study

Special treat for those who stick around

Advanced reporting features with ALV Advanced List

2006 Michael Management Corporation

Database program for

SQVI or how to create your own report

SQVI or how to create your own report

SQVI or how to create your own report