You are on page 1of 154

ABCD

Management System Location:

Template Owner:

Template Author:

Template Number:

Template Revision / Date:

Industrial Processes

Darryl Dean

A01.F08

L / 01-04-2012

Process Owner:

Template Original Release Date:

Template Type :

Page:

Darryl Dean

2000

Form

1 of 154

GEMS Revision / Date :

GEMS Document Number:

N/A

N/A

A01 Responsibility Authority Organisation

GEMS Cross Reference:

GEMS EHS Management System (Complete)

This document is authorised by the Process Owner and the Industrial Processes Department
Control and maintenance of this document is as per A04.01.01 Control of System Procedures & Forms, check system for latest issue.

A01.F08 Safety Environment Management


Plan - SEMP
<ENTER CUSTOMER NAME & DETAILS HERE>
<ENTER PROJECT TITLE & CONTRACT NUMBER HERE>

Document Number:

Project Quality Plan for Project Name & Number


Project #-SEMP-00?

Revision:

Date of Issue:

? / --/--/----

Safety Environment Management Plan


Customer Acknowledgement and Approval
Position

Name

Prepared by:

TBA

Name

? / --/--/----

Approved by:

EHS Responsible

Name

? / --/--/----

Approved by:

Site Manager

Name

? / --/--/----

Approved by:

Project Manager

Authorised by:
Customer:

Signature

Date

? / --/--/----

Industrial Processes Dept.

Name

? / --/--/----

Position

Name

? / --/--/----

ALSTOM 2011. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or
should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial
circumstances. It is provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties,
without express written authority, is strictly prohibited

ABCD

Template Name:

Safety Environment Management Plan

Customer Name:

Project Title:

Contract No:

Revision and Date:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

? / --/--/----

2 of 154

A01.F08 Safety Environment Management


Plan SEMP
Safety Environment Management Plan
Contractor(s) Acknowledgement and Acceptance
Contractor

Name

Accepted By:

<Insert Company Name>

Name

? / --/--/----

Accepted By:

<Insert Company Name>

Name

? / --/--/----

Accepted By:

<Insert Company Name>

Name

? / --/--/----

Accepted By:

<Insert Company Name>

Name

? / --/--/----

Accepted By:

<Insert Company Name>

Name

? / --/--/----

Accepted By:

<Insert Company Name>

Name

? / --/--/----

Accepted By:

<Insert Company Name>

Name

? / --/--/----

Accepted By:

<Insert Company Name>

Name

? / --/--/----

Guidance Note:

Signature

Date

The SEMP is not a transferable document from one Project to the next,
DO NOT COPY FROM PREVIOUS PROJECTS.
The SEMP is a living document with specific requirements pertinent and
applicable to each Project Scope, Project Site and requirements asked
ALSTOM employees and of the Contractor, Subcontractor and/or
Supplier.
The SEMP must be specifically developed for each Project.
The 2 tables on the cover page and above are to be completed and
signed off by ALSTOM, the customer and each Contractor, Subcontractor
and/or Supplier prior to commencement on site.
A signed copy by either the Contractor, Subcontractor and/or Supplier
and ALSTOM is to be provided for their records and the original is to be
retained by ALSTOM.

Delete this note before issuing the document.

ALSTOM 2011. All rights reserved. Information contained in this document is indicative only. No representation or warranty is given or
should be relied on that it is complete or correct or will apply to any particular project. This will depend on the technical and commercial
circumstances. It is provided without liability and is subject to change without notice. Reproduction, use or disclosure to third parties,
without express written authority, is strictly prohibited

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

3 of 154

Safety Environment Management Plan

TABLE OF CONTENTS
1

DOCUMENT REVISION, DISTRIBUTION & DEFINITIONS .............................................11

1.1

Document Revision Status ...............................................................................................11

1.2

Document Distribution ......................................................................................................11

1.3

References ......................................................................................................................12

1.4

Abbreviations, terminology, definitions, ............................................................................12

SCOPE ............................................................................................................................15

2.1

Project Safety & Environment Management Plan Scope ..................................................15

2.2

Safety and Environment Management Plan .....................................................................15

2.3

Project Scope of Work .....................................................................................................15

2.3.1

Overview of the Scope of Works ......................................................................................15

SAFETY AND ENVIRONMENT MANAGEMENT PLAN INPUTS .....................................16

3.1

Applicable Documents .....................................................................................................16

3.2

Project Safety & Environment Planning ............................................................................16

3.3

Document Precedence.....................................................................................................17

INTRODUCTION .............................................................................................................18

4.1

Company background ......................................................................................................18

4.2

Project .............................................................................................................................18

PROJECT SAFETY AND ENVIRONMENTAL PLANNING: .............................................19

5.1

Compliance ......................................................................................................................19

5.2

Contractor, Subcontractor and/or supplier Management ..................................................20

5.3

Safety Function and/or safety Representative ..................................................................21

5.4

Legal and other requirements ..........................................................................................21

5.5

Induction ..........................................................................................................................21

5.6

Planning identification of hazards, assessments and risk control .....................................22

5.7

Project Objectives ............................................................................................................23

5.8

Project Plans....................................................................................................................23

POLICIES, MANAGEMENT AND GUIDELINES ..............................................................24

6.1

Quality Safety and Environment Policy ............................................................................24

6.2

substance and Alcohol management ...............................................................................25

6.2.1

The Purpose: ...................................................................................................................25

6.2.2

The Scope: ......................................................................................................................25

6.2.3

The Coverage: .................................................................................................................25

6.3

substance and alcohol discipline policy ............................................................................25


Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

4 of 154

Safety Environment Management Plan

6.4

substance and alcohol management guideline (for display) .............................................26

6.5

Rehabilitation Return to Work Program general policy ...............................................27

FATIGUE MANAGEMENT ...............................................................................................28

7.1.1

Employees / Contractors / Subcontractors Hours .............................................................28

7.2

Normal work patterns .......................................................................................................29

7.2.1

Shift Patterns ...................................................................................................................29

7.3

Maximum work hours & break cycles ...............................................................................29

7.4

Fatigue Management Risk Assessment ...........................................................................29

IMPLEMENTATION .........................................................................................................31

8.1

Organisation ....................................................................................................................31

8.2

Responsibilities ................................................................................................................31

8.3

Project Manager...............................................................................................................31

8.4

Site Manager ...................................................................................................................31

8.5

Site Q HS function (coordinated by the Site Manager Role and in liason with the industrial
processes manager) ........................................................................................................32

8.6

Site Environmental function (coordinated by the Site Manager Role and in liason with the
industrial processes manager) .........................................................................................32

8.7

Industrial processes manager ..........................................................................................32

8.8

Supervisors ......................................................................................................................32

8.9

ALSTOM Employees and subcontractors consultant engineers technical field


assistants .........................................................................................................................33

INDUCTION TRAINING & REGISTRATION ....................................................................34

9.1

general.............................................................................................................................34

9.2

Induction ..........................................................................................................................34

9.3

Training ............................................................................................................................35

9.4

Prescribed Operations .....................................................................................................35

9.4.1

For crane or hoist operation..........................................................................................35

9.4.2

For load shifting equipment operation ...........................................................................36

9.4.3

For pressure equipment operation ................................................................................36

9.4.4

For rigging ....................................................................................................................36

9.4.5

Dogger. ............................................................................................................................36

9.4.6

For scaffolding ..............................................................................................................36

9.5

Safety skills training .........................................................................................................37

9.6

Employees / Training Register .........................................................................................38

9.7

Assessed Competency ....................................................................................................38


Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

5 of 154

Safety Environment Management Plan

9.8

Safety Grievances / Issue Resolution...............................................................................39

9.8.1

Safety Grievances / Issue Resolution Process Flow Chart (A09.F24) ..............................39

10

CONSULTATION AND COMMUNICATION .....................................................................40

10.1

Consultation .....................................................................................................................40

10.2

Safety Communication .....................................................................................................40

11

DOCUMENTED SAFETY AND ENVIRONMENTAL PROCEDURES ...............................42

11.1

Document control .............................................................................................................43

12

JOB HAZARD IDENTIFICATION AND OPERATIONAL CONTROLS ..............................44

12.1

Requirements for JSEA....................................................................................................44

12.2

Performing a JSEA ..........................................................................................................45

12.3

Hazard Identification Risk Assessment (Pocket Book - HIRA)..........................................46

13

KEY HAZARD IDENTIFICATIONS AND CONTROLS......................................................47

13.1

Noise Assessment ...........................................................................................................47

13.1.1

Maximum Allowable Noise Levels ....................................................................................47

13.1.2

Education and Training ....................................................................................................48

13.1.3

Noise Controls .................................................................................................................48

13.1.4

Audiometric Testing .........................................................................................................48

13.2

Personal Protective Equipment (PPE)..............................................................................49

13.2.1

Obligations .......................................................................................................................49

13.2.2

Mandatory PPE ................................................................................................................49

13.2.3

High Visibility Garments on site at all times ......................................................................50

13.2.4

Induction and Training......................................................................................................50

13.2.5

Provision, Use and Storage .............................................................................................50

13.2.6

Failure To Wear Protective Safety Equipment ..................................................................51

13.2.7

PPE Control .....................................................................................................................51

13.2.8

PPE Table........................................................................................................................52

13.3

Fall prevention .................................................................................................................53

13.3.1

Fall Prevention Controls ...................................................................................................54

13.4

working at heights ............................................................................................................55

13.4.1

Working at Height controls ...............................................................................................55

13.4.2

Scaffolding Controls .........................................................................................................56

13.5

Hazardous Materials And Substances Management ........................................................56

13.5.1

Hazardous Materials and Substances Controls ................................................................57

13.6

Plant And Equipment .......................................................................................................57

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

6 of 154

Safety Environment Management Plan

13.6.1

Operating Requirements ..................................................................................................57

13.7

Hot Works ........................................................................................................................58

13.7.1

Hot Works Controls ..........................................................................................................58

13.7.2

Flashback Arrestors .........................................................................................................59

13.8

Crane Lifting & Rigging Operation ....................................................................................59

13.8.1

Crane and Lifting Controls ...............................................................................................59

13.9

Plant Operations And Traffic Control ................................................................................60

13.10

Electrical Safety ...............................................................................................................61

13.10.1 Electrical Equipment and BOP Inspection, Tagging and Control ......................................61
13.10.2 High Voltage ....................................................................................................................62
13.11

Permits to Work (PTW) and Personal Locks ....................................................................62

13.11.1 PTW Controls ..................................................................................................................62


13.12

Asbestos and /or synthetic mineral fibre (smf) ..................................................................63

13.12.1 Asbestos and/or Synthetic Mineral Fibre (SMF) Control ...................................................63


13.13

Confined Space (AS 2865-2001) .....................................................................................63

13.13.1 Entry Requirements .........................................................................................................64


13.13.2 Entry Controls ..................................................................................................................64
13.14

Emergency / Evacuation and Security..............................................................................66

13.15

Emergency.......................................................................................................................66

13.16

Evacuation .......................................................................................................................67

13.16.1 Resources........................................................................................................................67
13.16.2 Alstom Resources to an Emergency ................................................................................68
13.16.3 Person Raising Alarm ......................................................................................................68
13.16.4 Alarm System Overview ...................................................................................................69
13.17

Evacuation Plan ...............................................................................................................69

13.17.1 Responsibilities ................................................................................................................69


13.18

Bomb/Threatening Phone Calls .......................................................................................70

13.19

Designation of evacuation emergency assembly (muster) area .......................................71

13.20

Fire Prevention and Control .............................................................................................71

13.20.1 Equipment........................................................................................................................71
13.21

Security ............................................................................................................................71

14

ENVIRONMENTAL MANAGEMENT ................................................................................73

14.1

Air Quality - Fugitive Emissions........................................................................................73

14.2

Noise Control ...................................................................................................................74

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

7 of 154

Safety Environment Management Plan

14.3

Chemical and Oil Management (Hazardous Substances) ................................................76

14.4

Stormwater Management .................................................................................................78

14.5

Waste Management .........................................................................................................81

14.6

Cultural Heritage ..............................................................................................................84

15

INCIDENT/INJURY CONTROL ........................................................................................86

15.1

General ............................................................................................................................86

15.2

Minor Incidents/Injuries (FA) ............................................................................................86

15.3

Medical Treatment / LOst TIme Injury (MTI / LTI) .............................................................86

15.4

Serious Incidents .............................................................................................................86

15.5

Incident Reporting, Investigation and Closeout ................................................................88

15.6

Incident and Near Misses.................................................................................................89

15.7

Reporting to Regulatory Body ..........................................................................................89

15.8

Rehabilitation ...................................................................................................................89

15.9

Procedure when an injury occurs .....................................................................................89

15.10

Follow up after injury ........................................................................................................90

15.11

Finding suitable duties .....................................................................................................90

15.12

Involving a rehabilitation provider .....................................................................................91

15.13

Consultation .....................................................................................................................91

15.14

Disputes ...........................................................................................................................91

15.15

Employees Assistance Program (EAP) ............................................................................92

16

SAFETY PERFORMANCE AND STATISTICS ................................................................93

16.1

XXXXXX site specific conditions & safety performance requirements ..............................93

16.2

ALSTOM and Subcontractors ..........................................................................................93

16.3

Safety Statistics ...............................................................................................................94

16.4

Employee Safety Performance And Appraisal..................................................................94

17

WORKPLACE INSPECTIONS, FRESH EYES AND AUDITS ..........................................95

17.1

Informal Workplace Inspections .......................................................................................95

17.2

Planned Internal Safety Inspections (Safety Walks) .........................................................95

17.3

planned internal Safety Requirements .............................................................................96

17.4

Internal Safety and Environmental System Audits ............................................................96

17.5

planned internal audits .....................................................................................................96

17.6

Regular Field Audits .........................................................................................................96

17.7

External Safety and Environmental Audits .......................................................................97

17.8

Improvement or Prohibition Notice ...................................................................................97

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

8 of 154

Safety Environment Management Plan

18

FIRST AID KIT REQUIREMENTS....................................................................................98

18.1

Types of Industry and First Aid Requirements for NSW ...................................................98

18.2

First Aid kit to be used:.....................................................................................................98

19

RECORDS .....................................................................................................................100

19.1

PROJECT FILING SYSTEM ..........................................................................................100

20

ASBESTOS MANAGEMENT INFORMATION................................................................101

20.1

ASBESTOS MANAGEMENT PROCESS IDENTIFICATION FLOW CHART (A02.F88) .102

21

SUPPORTING EHSMS DOCUMENTATION .................................................................103

21.1

Policies and procedures .................................................................................................103

21.2

project implementation plan (PIP) ..................................................................................103

21.3

site personnel register (as per accountability within this semp).....................................103

21.4

alstom general induction booklet a06.m01 .....................................................................103

21.4.1

Alstom Site Specific Induction Information .....................................................................103

22

LEGISLATIVE REFERENCES .......................................................................................104

22.1

<state which applicable legislation> ...............................................................................104

APPENDIX 1

SCOPE OF WORK ............................................................................................106

APPENDIX 2

ORGANISATIONAL CHART ..............................................................................107

APPENDIX 3

PROJECT AND ALLIANCE FATIGUE RISK MANAGEMENT FORM ................108

APPENDIX 4

MANAGERS & SUPERVISORS ROUTINE HAZARD ID SHEET .......................109

APPENDIX 5

SITE SAFETY ENVRIONMENTAL ANALYSIS (SSEA)......................................110

APPENDIX 6

EMERGENCY ASSEMBLY POINTS AND NON SMOKING AREAS ..................111

APPENDIX 7

ALSTOM EMERGENY RESPONCE PLAN (A02.F44) .......................................112

APPENDIX 8

CUSTOMER APPLICABLE PROCEDURES/STATION INSTRUCTIONS. .........122

APPENDIX 9

STANDARD ISSUED CUSTOMER SUMMARISED SITE SAFETY RULES........123

A.

general rules (employees must): ....................................................................................123

B.

Specific customer site conditons information booklet ..................................................123

APPENDIX 10

EHS REQUIREMENT FOR CONTRACTORS A01.01.12 ...............................124

SCOPE ..........................................................................................................................126

TERMINOLOGY, DEFINITIONS, ABBREVIATIONS ......................................................127

EHS MANAGEMENT .....................................................................................................129

General EHS Requirements ...........................................................................................129

Risk Assessment and Method Statements .....................................................................129

Contractor EHS Plan ......................................................................................................130

Security and Identification ..............................................................................................130

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

9 of 154

Safety Environment Management Plan

EHS Recognition Schemes to the workers .....................................................................131

Manpower ......................................................................................................................131

General Personnel .........................................................................................................131

EHS Personnel ..............................................................................................................132

Training and Supervision ...............................................................................................133

Personal Protective Equipment (PPE)............................................................................133

EHS Disciplinary Scheme ..............................................................................................134

Working in premises under Alstom control .....................................................................134

Audit and Inspection ......................................................................................................134

EHS Reporting ...............................................................................................................135

Welfare and Sanitation and First Aid ..............................................................................135

Emergency Response Procedures .................................................................................136

EHS SPECIFIC REQUIREMENTS.................................................................................136

Housekeeping ................................................................................................................136

Confined Spaces............................................................................................................137

Plant, Equipment and Tools ...........................................................................................137

Motor Vehicle Safety and Traffic Management ...............................................................137

Working at Height ..........................................................................................................139

General Requirements ...................................................................................................139

Scaffolding .....................................................................................................................141

Stairways and Ladders...................................................................................................142

Roof Work/Access .........................................................................................................142

Mobile Elevated Work Platforms ....................................................................................142

Overhead Work ..............................................................................................................143

Lifting Operations ...........................................................................................................143

Lockout Tagout (LOTO) ...............................................................................................145

Barricades......................................................................................................................145

Hazardous Substances ..................................................................................................145

Asbestos-Containing Materials.......................................................................................146

Compressed Gas Cylinders ...........................................................................................146

Electrical Safety .............................................................................................................146

Fire Protection and Prevention .......................................................................................146

Hot Works ......................................................................................................................146

Trenching, Excavating, Drilling and Concreting ..............................................................147

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

10 of 154

Safety Environment Management Plan

Environmental Requirements .........................................................................................147

Waste Management .......................................................................................................147

Spills prevention and control ..........................................................................................148

Emissions ......................................................................................................................148

CONTRACTOR EHS MANAGEMENT PERFORMANCE REVIEW ................................149

REMEDIES FOR NON-COMPLIANCE WITH EHS REQUIREMENTS...........................149


1

WHERE THE CONTRACTOR PERSISTENTLY BREACHES EHS REQUIREMENTSERROR! BOOKM

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

11 of 154

Safety Environment Management Plan

DOCUMENT REVISION, DISTRIBUTION & DEFINITIONS

1.1

DOCUMENT REVISION STATUS

Rev.

1.2

Description

Date

DOCUMENT DISTRIBUTION
This Project Safety & Environment Management Plan (SEMP) is distributed using a
Document Management System (QDMS) to manage distribution and control of updates,
or using Alstom Form A04.F06, Document Distribution Record, which records details of
document holders who will be updated.

Table 1 Document Distribution Table


Copy
No.

Distributee

Location

Notice to ALSTOM Employees


Documents posted on the company intranet are the latest available approved versions
and are considered the master copy. Hardcopies printed by individuals are valid on day
of printing only and users should be aware that the electronic copy is subject to change
and as such hard copies should not be retained.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

12 of 154

1.3

Safety Environment Management Plan

REFERENCES
Reference No

Title

AS/NZS 4801: 2001


AS/NZS 14001:2004
OHSAS 18001:2007

1.4

ABBREVIATIONS, TERMINOLOGY, DEFINITIONS,


Abbreviation

Meaning

AS/NZS

Australian/New Zealand Standard

EHS

Environmental Health & Safety

EHSMS

Environmental Health & Safety Management System

IMS

Incident Management System

IP

Industrial Process

ITP

Inspection and Test Plan

ISO

International Standards Organisation

JSA

Job Safety Analysis

MDR

Manufacturers Data Report

PIP

Project Implementation Plan

PQP

Project Quality Plan

QDMS

Quality Document Management System

QMS

Quality Management System

SEMP

Safety & Environment Management Plan

SOP

Standard Operating Procedure

SSEA

Job Safety Environmental Analysis

TSOC

Thermal Services Oceania

TS

Thermal Services (meaning ALSTOM Corporate Head Office)

WI

Work Instruction

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

13 of 154

Safety Environment Management Plan

Terminology, Definitions

Meaning

Alstom

Alstom or an incorporated or unincorporated consortium in which


Alstom participates

Contract

The contract entered between Alstom and the Contractor for the
performance of Contracted Works

Contractor

A non-Alstom company who, under a contract, subcontract or


purchase order, is engaged by Alstom to provide services on
Alstom premise(s) or, under Alstom management, on a customer
or third party site(s)

All Employees

For the purpose of this Plan the terminology All Employees


refers to ALSTOM employees, Contractors, Subcontractors,
Consultants, Engineers, Technical Field Assistants, Suppliers and
their employees.

EHS requirements

Means the requirements relating to EHS or the management of


EHS set out in the applicable Legislative Law, the Alstom SEMP,
the Site Requirements, the Contractor EHS Plan and the
requirements of this Document.
High risk activities include but are not limited to:
Working in confined spaces,

High Risk Activities

Working at height

Demolition or dismantling

Working with explosives

Working under Lockout-Tagout

Lifting operations or working with lifting accessories

Excavation works

Working with live-electrical equipment

Radiography

Work involving hot works

Work involving cofferdams and caissons

Law

Laws, regulations, orders, codes, standards or bylaws of any local


or national authority having the force of law in the country where
the Contracted Works are to be performed

Permit to Work

A permission to undertake relevant work issued by Alstom to the


Contractor in accordance with the permit to work procedure set
out by the customer on site or in the Alstom SEMP and EHSMS.

Site

The place or places provided or made available to the Contractor


to which plant, materials, tools and equipment are to be delivered,
stored or at which Contracted Works is to be performed, together
with any other surrounding places as the Contractor may, with the
consent of Alstom, actually use in connection with the Contracted
Works, including access thereto.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

14 of 154

Safety Environment Management Plan

Site Requirements

The requirements relating to the safety of personnel on Site, the


control of environmental aspects and the securing and
safekeeping of plant, materials, tools and equipment, work areas,
scaffolding, site establishments, installations and other matters.

Site Specific EHS Induction

The site induction plan set out in the Alstom SEMP and by the
customer and site requirements.

Contractor EHS Plan

An EHS plan provided to Alstom by the Contractor relating to the


performance of the Contracted Works on Site

Contractors Personnel

The Contractor's employees, agents, visitors, all persons


employed or engaged on or in connection with the Contracted
Works or any part of them and any other person on the Site in
connection with the Contracted Works

Contracted Works

All work and services to be performed by the Contractor under the


Contract, including all activities ancillary thereto.

Unsafe Act

Any act or omission that is not in accordance with the EHS


Requirements.

Works

The work and services to be performed by Alstom, of which the


Contracted Works form part.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

15 of 154

2
2.1

Safety Environment Management Plan

SCOPE
PROJECT SAFETY & ENVIRONMENT MANAGEMENT PLAN SCOPE
This SEMP defines the ALSTOM Safety and Environment Management System that shall
be implemented on this project to deliver the ALSTOM LIMITED project outcomes.
ALSTOM LIMITED is hereafter referred to as ALSTOM.
<CUSTOMERS NAME> is hereafter referred to as Customer.
The Contract <XXXXX> and the Project Name <PROJECT XXXXX> is hereafter referred
to as the Contract.
This SEMP is based on the policies and procedures of the ALSTOM management system
and reference should be made to these policies and procedures for further details.
To satisfy unique project/site requirements ALSTOM may implement project specific
policies and procedures in lieu of standard company policies and procedures and these
project specific policies and procedures are identified in this SEMP. Project specific
policies and procedures are assessed against the ALSTOM standard EHSMS to ensure
they do not conflict with or negate ALSTOMs EHSMS mandated implementation.
Standard Procedures or Work Instructions (WIs) referenced in this SEMP are not for
publication but may be viewed at ALSTOM office by ALSTOM approved Parties.
As required each Contractor, Subcontractor and/or supplier shall develop, implement and
maintain an ALSTOM approved SEMP with relevant procedures/work Instructions
applicable to their contract in keeping with the intent of the applicable Standards AS/NZS 4801, ISO 14001 and OHSAS 18001and this SEMP.

2.2

SAFETY AND ENVIRONMENT MANAGEMENT PLAN


A project Safety & Environmental Management Plan XXXXX-SEMP-00? has been
developed for a <XXXXXX> project from <Insert start Date and End Date> and shall be
provided to the Customer and all Contractors, Subcontractors and Suupliers.

2.3

PROJECT SCOPE OF WORK

2.3.1

Overview of the Scope of Works


The Project is to include the scope:
Refer Appendix 1 for detail and in general - Provision of services for planned overhaul of
customer XXXXX plant & equipment XXXXX as follows:
<Insert Overview of Project>
It should be noted that where dismantling is required to achieve an inspection the
dismantling is implicitly included in the work scope. We rely on expertise to determine the
full nature of dismantling required to achieve the inspections and work required.
Where component cleaning is required to perform NDT, the cleaning will be as limited as
possible while still producing a surface suitable for the chosen NDT method. The cleaning
method chosen will produce a suitable surface finish and remove scale and deposits only,
not parent metal. The cleaning method chosen will also cause no damage or bending to
delicate components.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

16 of 154

3
3.1

Safety Environment Management Plan

SAFETY AND ENVIRONMENT MANAGEMENT PLAN INPUTS & OUTPUTS


CUSTOMER INPUT & OUTPUT
The customer shall provide a safe working environment; ALSTOM shall support the
customer in doing so by providing EHS guidelines for the work that is associated with the
installation, maintenance or service of ALSTOM equipment*1 and/or the undertaking of
the scope of work(s) for the customer. The guidelines can be found in, but are not limited
to this plan and include all other applicable EHSMS documentation/information stored in
the ALSTOM databases. *1 [TS Corporate EHS - SAPI].
Customers can further access up to date EHS information pertinent to ALSTOMs TSOC
and TS Corporate EHSMS and initiatives via the EHS link at www.alstom.com.au.

3.2

APPLICABLE DOCUMENTS
Documentation applicable to this Contract is as follows:

Customer Contract Document;

Project Safety & Environmental Management Plan (SEMP),

Project Implementation Plan (PIP);

Site Safety & Environmental Analysis (SSEA)

Project Organisation Chart.

Project Industrial Relations Plan;

ALSTOM TSOC/TS GEMS Standard Policies, Procedures and associated Forms,

Legislative and regulatory requirements.

3.3

PROJECT SAFETY & ENVIRONMENT PLANNING

3.3.1

ALSTOMs Plan
The project will be managed in accordance with this plan - SEMP, which is based on the
ALSTOM Environment, Health, Safety Management System (EHSMS) conforming to
standards AS/NZS 4801, ISO 14001, OHSAS 18001 and AS/NZS ISO 9001, as detailed
and/or qualified in the body of this plan, as well as the Customer Contract Documents.

3.3.2

Contractors, Subcontractors & Suppliers Plan


The Contractors, Subcontractors & Suppliers will manage the project with a likewise plan
that is to be presented to ALSTOM in general within one (1) months of the contract
commencing, or the period as specified by the Project Manager. The plan the Contractor,
Subcontractor & Suppliers plan is to be established, implemented and maintained as per
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

17 of 154

Safety Environment Management Plan

ALSTOMs plan, including appropriate policies and procedures particular to the


Contractor, Subcontractor & Supplier or will comply with this SEMP and policies and
procedures as agreed by the Project Management.
Contractors, Subcontractors & Suppliers can further access up to date EHS information
pertinent to ALSTOMs TSOC and TS Corporate EHSMS and initiatives via the EHS link
at www.alstom.com.au.

3.4

DOCUMENT PRECEDENCE
Where conflicting procedures are encountered the Customer Contract documents and
this SEMP shall take precedence (in that order).

3.5

EHS RECOGNITION / INCENTIVE SCHEME


When approved by the ALSTOM Project Management Team and/or the Customer;
collectively the Customer, ALSTOM, the Contractors, Subcontractors & Suppliers will as
applicable implement an EHS Recognition / Incentive Scheme to promote and foster a
proactive cultural EHS awareness and acceptance of EHS implementation control
measures amongst the general workforce.
Employee awareness and acceptance will be recognised and awarded through a process
of either the workforce and/or the project management team nominating an employee(s)
based on the employee recommending rectification of and/or identifying any risk or EHS
requirement that results in an EHS initiative/implementation.
The recognition and subsequent award, can include, but is not limited to the individual
employee(s) receiving:
A Dinner Voucher (Food Only No alcohol)
A Retail Store Voucher
Note in accordance with the Responsible Service of Alcohol A02.05.01 procedure, the
awards are not to include alcohol as part of the reward.

Procedure:

Responsible Service of Alcohol (RSA)

A02.05.01

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

18 of 154

4
4.1

Safety Environment Management Plan

INTRODUCTION
COMPANY BACKGROUND
ALSTOM has been involved with many power plant projects within Australia, New
Zealand and Overseas.
ALSTOM are engaged through Project and Alliance arrangements, to undertake major
outage and project work to maintain and overhaul turbines, generators, boilers,
precipitators along with balance of plant items incorporating mills, air heaters and fans
and any other associated plant and equipment.

4.2

PROJECT
ALSTOM will mobilise a workforce of trained personnel to undertake the scope of work
defined in the Contract agreement.
ALSTOM as required will appoint Project / Site Manager and/or Supervisor who will
manage the other associated roles on site and/or incorporate in their position description
certain roles and responsibilities such as those of the Site Safety & Environment Function
for the duration of the project to manage and control all aspects of the project on its
behalf.
An ALSTOM Workforce Safety Representative will be determined as required through a
consultative agreed upon approach and minuted accordingly to document the outcome.
ALSTOM Industrial Processes department maintain the ALSTOM EHSMS, providing as
required both desk top analysis and practical Environment, Health and Safety advice and
implementation.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

19 of 154

5
5.1

Safety Environment Management Plan

PROJECT SAFETY AND ENVIRONMENTAL PLANNING:


COMPLIANCE
ALSTOM, Contractors, Subcontractors, Suppliers and their employees as minimum shall
comply with the requirements of this Plan while contracted to ALSTOM on the XXXXXX
site.
In summary when on site the following will be required:

Establish, implement and maintain an SEMP, including appropriate policies and


procedures or will comply with this SEMP and procedures.

Nominate and appoint an EHS Professional Representative(s) as required and/or


delegate responsibilities. Note, refer Section 5.3 (below) EHS Function and/or
EHS Representative regarding the employee/EHS Manager ratio requirement..

Nominate a contact person for rehabilitation matters.

Produce safe work plans/Job Safety and Environment Analysis for all work on site.

Report all incidents/accidents and statistics to the Site Safety Function on site.

Action safety matters as required by the appropriate ALSTOM Project/Site


Manager, ALSTOM Site Safety Function and/or by XXXXXX Site.

Participate/conduct regular site inspections, report results & correct unsafe


practices and conditions.

Organise and conduct pre-start and toolbox meetings for site employees.

Attend safety meetings and site safety inspections as required.

Actively encourage safe work practices.

Conduct hazard analysis/report on accident/incident investigations and prevention.

Provide adequate supervision and instruction to maintain safe work practices.

Maintain a register and compliancy identification of plant and equipment, including


but not limited to:
o

Lifting and Rigging accessories, e.g. eyebolts, shackles, chain blocks etc

Working at heights accessories, e.g. harnesses, lanyards

Electrical equipment, e.g. portable power tools

Scaffolding, ladders

Maintain a register of PPE issued to employees.

Maintain a register of Hazardous Substances and associated MSDSs (=>5yrs)

Maintain a register and control High Risk activities, e.g. Confined Spaces

Ensure records are up to date and maintained on filing system.

Procedure:

Management Commitment

A01.01.11

Procedure:

EHS Requirements for Contractors

A01.01.12

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

20 of 154

5.2

Safety Environment Management Plan

CONTRACTOR, SUBCONTRACTOR AND/OR SUPPLIER MANAGEMENT


All Contractors, Subcontractors and/or Suppliers as part of the Request for Quotation
(RFQ) and subsequent Purchase Order Terms & Conditions are advised of ALSTOMs
EHSMS requirements. As applicable when Contractors, Subcontractors, Suppliers and
their employees are contracted to work with ALSTOM, they shall comply with the
previously made available requirements of the non-contract specific SEMP and the
ALSTOM EHS Requirements for Contractors procedure A01.02.12 and this plan.
The EHS Requirements for Contractors procedure A01.02.12 (Refer Appendix 10 re:
contract specific version) stipulates Alstoms minimum requirements for Contractors. The
extent of these requirements apply to the contracted work as specified in the contract,
and are outlined in Table 1 section 6 of A01.02.12. Any additional EHS requirements or
information specific to the Contracted Work, including the scope of application of these
requirements, will be communicated by Alstom to the Contractor, Subcontractors and/or
Suppliers.
The general responsibilities of Contractors, Subcontractors and/or Suppliers and their
personnel are the same as those detailed in this plan for ALSTOM personnel. In the
absence of their own Safety Environment Management Plan, Contractors, Subcontractors
and/or Suppliers may work within the ALSTOM Safety and Environment Management
System using this plan, with the approval of the ALSTOM Project Manager. In doings so,
as for Contractors, Subcontractors and/or Suppliers who supply their own Safety
Environment Management Plan specifically for their own scope of work, all parties must
additionally sign onto this plan as an acknowledgement and acceptance of the
requirements of this plan. All Contractors, Subcontractors and/or Suppliers and their
personnel as such will be considered equivalent to ALSTOM personnel in all aspects of
health, safety and environment compliance.
Procedure:

EHS Requirements for Contractors

Compliance Flow Chart:

A01.01.12

Guidance Note:
This section 5.2 Contractor, Subcontractor and/or Supplier
Management must be retained as part of the SEMP in the event
that a Contractor, Subcontractor and/or Supplier is required during
the project.
Note: if at the time of project commencement neither a Contractor,
Subcontractor and/or Supplier is required to execute any part of the
scope of work, then it is permissible to omit the reference to and the
actual document within Appendix 10, noting that the Appendix must
be added at any stage during the project and the SEMP updated in
advent of a Contractor, Subcontractor and/or Supplier being retained.
Therefore only as required, the ALSTOM EHS Requirements for
Contractors procedure (A01.01.12) must be included in whole in
Appendix 10 of this plan, with particular attention made to:
Section 6 Remedies for Non-Compliance with EHS Requirements,
Table 1 Remedies and Appendix 1 of A01.01.12 Contractor EHS
Management Performance Review.
Note: Prior to adding the procedure A01.01.12 to the Appendix, the
Project Management Team must apply the appropriate deliverables to
the Remedies within Table 1 Remedies.
Delete this note before issuing the document.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

21 of 154

5.3

Safety Environment Management Plan

EHS FUNCTION AND/OR EHS REPRESENTATIVE


As applicable the ALSTOM Project/Site Manager will name and clearly identify the
ALSTOM and as applicable the Contractors, Subcontractors and/or Suppliers EHS Site
Environmental, Health and Safety Function(s) and/or Representative(s) responsible for
the establishment, implementation, maintenance and control of this plan (and accepted
others), such that all other employees associated with contract are aware of the EHSMS
requirements.
The requirement for when an EHS Professional and or otherwise is required, is defined as
follows:

5.4

The ALSTOM Management Commitment procedures A01.02.11 (Section 5.2.1)


minimum mandatory requirement for any ALSTOM project with more than 50
employees in total (inc: day and night shifts) is to have at least (1) one ALSTOM
EHS Representative in a full-time position (e.g. on day shift), with the allowance
for the night shift being under the control of an EHS Responsible Person such as a
night shift supervisor.

Contractors, Subcontractors and Suppliers must work in accordance with the


ALSTOM EHS Requirements for Contractors A01.02.12 (Refer Appendix 10) with
particular reference to Section 3.6.2 which requires where 30 or more (up to 100)
personnel are on site the Contractor, Subcontractor and Supplier must provide a
permanent qualified EHS Manager, with additional EHS professionals for every
subsequent 100 employees. If there is less than 30, the Contractor, Subcontractor
and Suppliers site manager(s) can coordinate EHS matters with support of the
Contractor, Subcontractor and Suppliers head office EHS Responsible person.

LEGAL AND OTHER REQUIREMENTS


ALSTOM has prepared this Plan to detail the principles and controls that will be
established for all ALSTOM employees and for all Contractors, Subcontractors and/or
Suppliers and their employees activities. It is based on the requirements of the Model
Work Health and Safety Act 2011 and Model Work Health and Safety Regulations 2011,
the current enacted State and Territory Work Health and Safety Acts and Regulations
2011 and any other relevant and local safety legislation applicable to the State or Territory
the project is located within. Compliance with the legislation will be checked using internal
compliance checklists.
Where existing systems and documentation satisfies the intent and controls required by
the XXXXXX Site Conditions (Refer Appendix 8 and Appendix 9), these will be used in
addition to this plan after assessment using the ALSTOM procedural checklist A02.F50.
Form:

5.5

Procedures Checklist

A02.F50

INDUCTION
ALSTOM, Contractors, Subcontractors, Consultants, Engineers, Technical Field
Assistants and Suppliers and their employees who attend site will be inducted to the
requirements of this Plan, the customers company requirements, the customers site
specific requirements and the contract specific requirements.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

22 of 154

5.6

Safety Environment Management Plan

PLANNING IDENTIFICATION OF HAZARDS, ASSESSMENTS AND RISK


CONTROL
The contract will be subject to a hazard, assessments and risk control process starting
with this document the SEMP, followed by the Site Safety and Environmental Analysis
(SSEA) A02.F01, the JSEA A02.F16 and task specific Hazard Identifications Risk
Assessment A02.F54.01/02 (as filed within the contract EHSMS documentation filing) .
The SSEA review identifies the possible hazards and assesses the risks associated with
them, in doing so the SSEA becomes the Risk Register for the scope of work within the
contract. The review takes into account the site environmental sensitivity and any
regulatory or other requirements that may be significant. It also identifies and assesses
likely emergencies for use when determining plans.
The following process flow chart highlights the manner in which the ALSTOM EHSMS is
implemented and identifies the usage of each key document:

Form:

Site Safety & Environmental Analysis (SSEA)

A02.F01

Form:

Job Safety & Environmental Analysis (JSEA)

A02.F16

Form:

Hazard Identification Risk Assessment (HIRA)

A02.F54.01/02

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

23 of 154

5.7

Safety Environment Management Plan

PROJECT OBJECTIVES
Provide to all ALSTOM employees, Consultants, Engineers, Technical Field Assistants,
Contractors, Subcontractors and Suppliers and their employees, an understanding of the
policies and procedures within the ALSTOM EHSMS and a copy of the ALSTOM General
Induction Booklet A06.M01.
Provide appropriate Health and Safety and Environmental training for all employees
through pre-start meetings and toolbox talks relevant agenda items.
Ensure the commitment and compliance of all employees to the Companys Health,
Safety Environmental and Rehabilitation programmes.
The Site Safety and Environmental Analysis (SSEA) identifies significant environmental
impacts and these are used as the basis for the environmental objectives in the
Environmental Management section of this Plan.
Form:

5.8

Alstom General Induction Booklet

A06.M01

PROJECT PLANS
All work undertaken on this contract will be carried out as required by this Plan Safety
Environment Management Plan (SEMP) A01.F08, the Project Implementation Plan (PIP)
B03.F08, the Site Safety and Environmental Analysis (SSEA) A02.F01, the JSEA
A02.F16 and task specific Hazard Identifications Risk Assessments A02.F54.01/02 and
the ALSTOM procedures and associated documents within the EHSMS database(s).
The Plan shall be reviewed and amended to reflect any changes in the contract safety
and environment requirements or methods of execution or any changes to safety and
environmental legislation/regulations.
Form:

Safety Environment Management Plan (SEMP)

A01.F08

Form:

Project Implementation Plan (PIP)

B03.F08

Form:

Site Safety & Environmental Analysis (SSEA)

A02.F01

Form:

Job Safety & Environmental Analysis (JSEA)

A02.F16

Form:

Hazard Identification Risk Assessment (HIRA)

A02.F54.01/02

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

24 of 154

Safety Environment Management Plan

POLICIES, MANAGEMENT AND GUIDELINES


ALSTOM is committed to health, safety and welfare of its employees and the
communities in which it works as defined in the following policies:

6.1

QUALITY SAFETY AND ENVIRONMENT POLICY

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

25 of 154

6.2

Safety Environment Management Plan

SUBSTANCE AND ALCOHOL MANAGEMENT


ALSTOM is committed to providing a workplace where all employees are able to work
safely and with the knowledge that those around them are fully in control of their judgment
and motor skills. The ALSTOM Fitness for Work, Substance and Alcohol Procedure
A02.05 seeks to ensure that no ALSTOM, Contractors, Subcontractors and Suppliers and
their employees may put themselves or another at risk due to impairment caused by
Substance and/or Alcohol use.

6.2.1

The Purpose:
Ensure all persons who work at ALSTOM have access to information concerning
Substance and/or Alcohol.
Ensure persons who may have specific Substances and/or Alcohol present in their
system do not attend or remain at work.
Specify how samples will be collected and tested for the presence of Substance and/or
Alcohol.
Identify limits for which a person will be deemed to have breached this procedure.

6.2.2

The Scope:
Identify specific Substances and Alcohol acceptable limits.
To be read in conjunction with the Substance and Alcohol Discipline Policy A09.05.05 and
all other procedure(s) and the ALSTOM Our Code of Ethics.
Applies to ALSTOM employees, Contractors, Subcontractors, Consultants, Engineers,
Technical Field Assistants and Suppliers and their employees who attend an ALSTOM
workplace and/or work for ALSTOM at a client/customer workplace.
Supports the objectives of client/customer procedures and procedure of similar
undertaking.

6.2.3

The Coverage:
Includes Countries and Territories as below:

Australia, New Zealand, New Guinea, Noumea, New Caledonia, Solomon Islands,
Fiji.
All ALSTOM Thermal Services Oceania (TSO) sites and TSO Customer sites.

For the avoidance of doubt where two procedures exist on a site the ALSTOM Fitness for
Work, Substance and Alcohol Procedure A02.05 takes precedence, except:

6.3

On a customer site where lower limits are defined in which case those limits shall
apply.

SUBSTANCE AND ALCOHOL DISCIPLINE POLICY


Any required disciplinary action as defined by the ALSTOM Fitness for Work, Substance
and Alcohol Procedure A02.05 will be addressed by the Substance and Alcohol Discipline
Policy A09.05.05.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

26 of 154

6.4

Safety Environment Management Plan

SUBSTANCE AND ALCOHOL MANAGEMENT GUIDELINE (FOR DISPLAY)

Procedure:

Fitness For Work Substance & Alcohol Management

A02.05

Policy:

Substance and Alcohol Discipline Policy

A09.05.05

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

27 of 154

6.5

Safety Environment Management Plan

REHABILITATION RETURN TO WORK PROGRAM GENERAL POLICY

Policy &
Procedure:

Rehabilitation Policy (and Procedure)

A03.P01

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

28 of 154

Safety Environment Management Plan

FATIGUE MANAGEMENT
ALSTOM recognises that fatigue could pose a serious risk to the safety on its projects.
Management of fatigue shall apply to those jobs and staff where a significant risk to their
health, the health of others or to plant is identified taking into account factors such as:

7.1.1

the number of shifts and hours within the shifts worked per week,

extended hours of work

jet lag, and other commuting

the location, and factors such as heat, cold etc.,

the nature of the work being performed,

the consequences of a mistake through impaired performance.

Employees / Contractors / Subcontractors and Suppliers Hours


ALSTOM employees, Contractors, Subcontractors, Consultants, Engineers, Technical
Field Assistants and Suppliers and their employees hours will be defined in the Project
specific Pre-approved site Shift Roster arrangement and/or Spreadsheet which tracks the
actual hours worked per day. The spreadsheet A02.F84 or equivalent spreadsheet will be
reviewed twice a week (by the site manager and project administrator) to ensure that the
hours worked by an individual do not exceed those stipulated below in the table and/or
that control measures are in place accordingly.
All hours will be submitted to XXXXXX on a weekly basis through the Management
Meeting. Any deviations will be managed appropriately.
A Fatigue Management Risk Assessment AO2.F87 (refer Appendix 3) shall be completed
when excessive hours are required outside of the approved Roster hours and include:

any shift that exceeds 12 hours; and

any roster period of continuous shifts that exceeds 72 hours.

A Fatigue Management Risk Assessment AO2.F87 may be completed prior to work


commencement where it has been identified that a serious risk of fatigue exists.
Note should also be taken of XXXXXX requirements for Fatigue Management which may
be more stringent and any alterations are to be discussed at the management level for
approval.
Note: The Site Specific Roster is updated as required pertinent to the requirements of the
scope of work and subsequently not maintained within the SEMP.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

29 of 154

7.2

Safety Environment Management Plan

NORMAL WORK PATTERNS


Length of time and total hours worked has an impact on the likelihood of workers being
fatigued and must be considered when planning jobs. An acceptable work pattern is one
that allows workers the opportunity to get sufficient sleep.
Any pattern that will result in over 60 hours per week or 12 hour shifts totalling 60hrs must
be discussed with the Customer, Project Manager and Site Manager and as required
dependant on the scope of work being carried out (e.g. change to normal duties, high
repetitive work) the Project and Alliance Fatigue Management Risk Assessment form
AO2.F87 is to completed.

7.2.1

Standard Non-Critical Shift Patterns


A standard non-critical working week consist of 6 x 10hr day shifts equal to 60hrs per
week, and a standard critical path working week consists of both 6 x 10hr day and night
shifts equal to 60hrs per week per shift. Deviations are exceptional and can consist of 13
x 10hr shifts in a 2 week period.

7.3

MAXIMUM WORK HOURS & BREAK CYCLES


Any work that exceeds a 12 hour period must be followed by a minimum 10 hour break
before resuming work.
When required to work additional hours, the maximum hours of work shall not exceed 16
hours in any 24hr period. The maximum number of shifts that exceed 14 hours in duration
must not exceed 3 in any continuous roster period.
A minimum of 1x 24 hours rest period is required in any 14 day roster cycle. Note,
individuals must take the minimum 10 hour rest break prior and in addition to the required
24 hour rest period. In instances where an individual has worked between 14-16 hours in
a shift and is scheduled for a 24 hour rest period the following day, the rest period can be
reduced to a minimum of 8 hours.

7.4

FATIGUE MANAGEMENT RISK ASSESSMENT


Where an employee is required to work more than 12 hours in a shift or more than 72
hours in a roster period, a Fatigue Management Risk Assessment AO2.F87 must be
undertaken. This must to be completed by the Supervisor and signed off by the
Employee and Superintendent for each employee engaged in allotted overtime period. It
must identify the risks to employees and plant from fatigue and put in place effective
controls strategies. A copy of the Fatigue Management Risk Assessment is available in
(refer to Appendix 3) Project and Alliance Fatigue Risk Management Form A02.F87.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

30 of 154

Safety Environment Management Plan

The hard copy of the completed Project and Alliance Fatigue Management Risk
Assessment form AO2.F87 must be forwarded through to the Alstom TS EHS / TSIP
Manager (Darryl Dean) and these will be stored in a central location.
AO6.F56 Fatigue Management Tips may be utilised to identify risk factors.
The following table identifies the risk status and the aspects to be consider for the
contract, with the standard work week for the contract as the first line item in the table:
Pattern
On-site

Daily Work
hours/On-site

Weekly Work
hours /On-site

Comment

5x8

7.6 / 8

38 / 40

Low risk* (inc: 24mins unpaid)

50
60
70
72

Low risk*
Increased risk*
High risk**
High risk**
High risk**
Controls to include adequate supervision.

5 X 10
10
6 X 10
10
7 X 10
10
6 X 12
12
Night shift Working between
midnight and 6 am

*Low Risk and Increased includes travel time for the contract to the surround areas
accommodating the general workforce.
**High Risk is not inclusive of travel time for this contract and must be considered as part of
the Fatigue Management Risk Assessment A02.F87 .

Aspects to be Considered

time of day incidents are more likely to happen in circadian low points (such as
night time, especially between the hours of 2am to 6am)

length of shifts worked the effects of fatigue are cumulative; workers are more
likely to feel fatigued in the final hours of a shift, than in the first few hours of a
shift

lack of opportunity to recover from fatigue incidents are more likely to occur if
workers are not given a sufficient opportunity to recover from fatigue

how often the situation occurs generally, the more often a worker is fatigued,
the greater the likelihood is that an incident will occur

how many people are fatigued generally, the greater the number of people
who are fatigued, the more likely an incident is to occur

the skills and experience of persons fatigued consider training and


competence both to perform work-related tasks and manage fatigue

Procedure:

Management of Fatigue

A02.04

Forms:

Fatigue Management Tips

A06.F56

Project and Alliance Fatigue Management Risk Assessment

A02.F87

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

31 of 154

8
8.1

Safety Environment Management Plan

IMPLEMENTATION
ORGANISATION
The ALSTOM organisation structure enables the company to effectively manage this plan
and fulfil our health, safety and environmental objectives and is regularly updated as
required.

8.2

RESPONSIBILITIES
All ALSTOM personnel have responsibilities and obligations to work safely and maintain a
healthy working environment for themselves, their fellow workmates and the public. The
responsibilities of key personnel are as follows (Note: Key Personnel are not identified in
this section of the plan as ALSTOM maintains the right to change these roles as required
throughout the contract, the names of said individuals are maintained and updated via the
Site Personnel Training Register and as per the Organisation chart for the contract (refer
Appendix 2).

8.3

PROJECT MANAGER
The Project Manager is responsible for overall planning, control and execution of the
Project in a cost-effective manner and shall ensure compliance with the Contract
technical specification, program, ALSTOM financial and commercial policies and
practices, safety and environmental requirements including the development, coordination
and authorisation of the site specific SEMP, incorporating the Clients site specific policies
and procedures.
The Project Manager shall manage the Project to meet customer expectations and needs
through Management System audits, Management Reviews, Customer Feedback,
Performance Monitoring and Continuous Improvement to achieve customer satisfaction.
This position has overall authority in determination of all quality, safety & environmental
related matters affecting the Project, however the Project Quality/Safety/Environmental
Function has direct functional access to the Manager Quality Safety Environment to
resolve Quality, Safety or Environmental issues should this be necessary.

8.4

SITE MANAGER
The Site Manager is responsible to the Project Manager for overall planning, control and
execution of the Project in a cost-effective manner and shall ensure compliance with the
Contract technical specification, programme, ALSTOM financial and commercial policies
and practices, quality safety and environment requirements.
The Site Manager shall manage the site to meet customer expectations and needs
through Management System audits, Management Reviews, Customer Feedback,
Performance Monitoring and Continuous Improvement to achieve customer satisfaction.
This position has overall authority in determination of all quality, safety & environmental
related matters affecting the Site however the site Quality/Safety/Environmental Function
has direct functional access to the Manager - Quality, Safety & Environment to resolve
Quality, Safety or Environmental issues should this be necessary.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

32 of 154

8.5

Safety Environment Management Plan

SITE Q EHS FUNCTION (COORDINATED BY THE SITE MANAGER ROLE


AND IN LIASON WITH THE INDUSTRIAL PROCESSES MANAGER <omit this
comment when a designated person fulfils the role>)
The Site E EHS Function acts as the Management Representative on site matters relating
to Safety Management and checking that all activities are in accordance with this Plan
and the procedures applicable to the project to meet safety requirements.
The Site Q EHS Function is to have a sound knowledge of the , SEMP, PIP, PQP, SSEA
and JSEAs and is to take action concerning any health, safety matters brought to their
attention.

8.6

SITE ENVIRONMENTAL FUNCTION (COORDINATED BY THE SITE


MANAGER ROLE AND IN LIASON WITH THE INDUSTRIAL PROCESSES
MANAGER <omit this comment when a designated person fulfils the role>)
Project Management representative on project site matters relating to Environmental
Management and checking that all activities are in accordance with this Plan and the
procedures applicable to the project to meet environmental requirements.
The Site Environmental Function is to have a sound knowledge of the SEMP, PIP, PQP,
SSEA and JSEAs and is to take action concerning any environmental matters brought to
their attention.

8.7

INDUSTRIAL PROCESSES MANAGER


Overall responsibility for the implementation and maintaining of the ALSTOM EHSMS
across all ALSTOM TSOC projects and business units.
To be carried out for this contract in an EHS QA advisory support role to the Site
Management Team relating to site matters during site visits, including preparation and
review of the EHSMS documentation and either conducting and/or reviewing and
approving internal ALSTOM audit.

8.8

SUPERVISORS
Management of allocated activities in a manner that protects the safety of personnel and
the environment, and includes:
Supervisors will comply with all safety requirements and lead by example and carefully
explain safe working procedures to employees before permitting them to begin a task.
Supervisors will ensure their employees comply with all safety requirements including:
Supervisors will be responsible for reporting, monitoring & correcting hazards in their own
work areas.
Supervisors will report all injuries and incidents and be actively involved in all incident
investigations involving their group.
Assist the Site Manager to ensure all activities are in accordance with procedures
applicable to the project to meet Quality, Safety and Environmental requirements whilst
controlling the execution of the work in a timely and cost effective manner, ensuring
conformity with ALSTOM financial and commercial policies and practices.
Superintendents and Supervisors will be trained in their roles and responsibilities in
achieving Q EHS compliance by ALSTOM prior to shut commencing.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

33 of 154

8.9

Safety Environment Management Plan

ALSTOM EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, SUPPLIERS,


CONSULTANT ENGINEERS TECHNICAL FIELD ASSISTANTS
All ALSTOM Employees, Contractors, Subcontractors, Consultants, Engineers, Technical
Field Assistants and Suppliers and their employees have a responsibility to work in a safe
and responsible manner in accordance with this Plan and to:

Report all accidents/incidents to the ALSTOM Site Q EHS Function

Participate in regular site inspections as required.

Participate in JSEA/Hazard Analysis and accident/incident prevention


programmes including Hazard Identification Risk Assessment - HIRA as the risk
tool for the task(s).

Participate in incident/hazard report investigation and reporting

Where reasonably practicable, take action concerning any health, safety and
environment matters brought to their attention.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

34 of 154

9
9.1

Safety Environment Management Plan

INDUCTION TRAINING & REGISTRATION


GENERAL
All personnel who work full-time on site and those who regularly visit/ perform work shall
complete all required Inductions including the regulatory induction courses where these
are a requirement prior to commencement and sign the ALSTOM General Induction
Booklet A06.M01 for Sites and any additional and pertinent Induction documentation as
required by ALSTOM and the customer for the XXXXXX contract.
Contractors, Subcontractors and Suppliers and their employees will be required to attend
a pre-commencement Safety Meeting with the ALSTOM Project and / or Site Manager to
discuss the Contractors, Subcontractors, Consultants and Suppliers EHSMS and as
applicable any special safety requirements associated with the contract.
Form:

9.2

ALSTOM General Induction Booklet

A06.M01

INDUCTION
All personnel will be required to attend separate general XXXXXX Site Induction and
ALSTOM Site Safety Induction sessions (electronic or paper based) prior to
commencement on site in accordance with the Induction procedures A06.01.01.
Attendees having completed the Inductions and signing of the ALSTOM General
Induction Booklet A06.M01 and any additional paperwork, will be deemed aware of an
overview of the site safety requirements and an Access Pass will be issued as applicable.
ALSTOM and Contractors, Subcontractors and Suppliers will conduct and maintain
Project Induction records.
ALSTOM business units involved in the contract and each Contractor, Subcontractor and
Supplier shall submit a written request for employee induction training to the ALSTOM
Project and/or Site Manager 5 working days prior to commencement on site. As a
minimum, the following topics will be covered in the induction training where not
addressed by the Client Site Induction.

Purpose Of Induction

Brief Description Of The Work

Site Layout And Access

ALSTOM Policies and Procedures and the SEMP

Key Personnel And Responsibilities for EHS & explanation of EHS Legislation

Role of EHS Committees

Safety Grievance Procedures

Environmental Controls

First Aid Services & Reporting of Incidents/Accidents and Rehabilitation

Personal Protective Equipment (PPE)

Site Safety and Housekeeping

Hazardous Substances - MSDS sheets.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

35 of 154

Safety Environment Management Plan

Fire Control/Equipment

Personal Lock and Permit to Work (PTW) system

Electrical and Mechanical Isolation

Confined Spaces Procedure

Emergency/Evacuation Response Procedures

Asbestos / Synthetic Mineral Fibre (suspect Material) Management

XXXXXX Site Safety Rules (refer Appendix 9).

Procedure:

Noise and Hearing Conservation

9.3

TRAINING

9.3.1

Prescribed Operations

A06.01.01

Certificates of competency are required for the following occupations and will be checked
during inductions and copies kept on file on the Site Personnel / Training register in the
project office.
9.3.1.1 For crane or hoist operation
(a)

operator of a tower crane;

(b)

operator of a derrick crane;

(c)

operator of a portal boom crane;

(d)

operator of a bridge or gantry crane (other than operation by a remote


control having not more than 3 powered operations);

(e)

operator of a vehicle loading crane with a capacity of 10 metre tonnes or


more;

(f)

operator of a nonslewing mobile crane with a capacity of more than 3 t;

(g)

operator of a slewing mobile crane with a capacity of


(i)

20 t or less; or

(ii)

60 t or less; or

(iii)

100 t or less; or

(iv)

more than 100 t;

(h)

operator of a boom type elevating work platform (EWP) with a boom length
of 11 m or more;

(i)

operator of a mobile truck mounted concrete placing boom with a knuckle


boom capable of power operated
slewing and luffing;

(j)

operator of a materials hoist with a cantilever platform;

(k)

operator of a materials or personnel hoist.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

36 of 154

Safety Environment Management Plan

9.3.1.2 For load shifting equipment operation


(a)

operator of a bridge or gantry craneif load being lifted by remote control


having not more than 3 powered operations is more than 5 t;

(b)

operator of a dozer;

(c)

operator of an excavator having an engine capacity of more than 2 L;

(d)

operator of a fork lift truck (other than a pedestrian operated fork lift truck);

(e)

operator of a front-end loader having an engine capacity of more than 2 L;

(f)

operator of a front-end loader/backhoe having an engine capacity of more


than 2 L;

(g)

operator of a grader;

(h)

operator of an order picking fork lift truck;

(i)

operator of a road roller having an engine capacity of more than 2 L;

(j)

operator of a skid steer loader having an engine capacity of more than 2 L;

(k)

operator of a scraper.

9.3.1.3 For pressure equipment operation


(a)

advanced boiler operator;

(b)

intermediate boiler operator;

(c)

basic boiler operator;

(d)

operator of a turbine with a power output of 500 kW or more;

(e)

operator of a reciprocating steam engine with a piston diameter of more than


250 mm.

9.3.1.4 For rigging


(a)

advanced rigger;

(b)

intermediate rigger;

(c)

basic rigger.

9.3.1.5 Dogger.
(a)

Basic dogman

9.3.1.6 For scaffolding


(a)

advanced scaffolder;

(b)

intermediate scaffolder;

(c)

basic scaffolder. (Schedule 5)

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

37 of 154

9.3.2

Safety Environment Management Plan

Safety skills training


Safety skills training will be undertaken where a need is identified for ALSTOM or
Contractors, Subcontractors and Suppliers personnel, including New Staff, Hired Staff
and promoted employees such as Managers, Supervisors and Team Leaders.
Contractors, Subcontractors and Suppliers and their employees will be responsible for
providing their own training and maintaining adequate records that are accessible by
ALSTOM at all times prior to and/or during the period of the contract as proof of
competency. Common courses with ALSTOM may be run where practicable. Training
may include the following:

9.3.3

First Aid

Accident Reporting and Investigation

Asbestos Awareness

Job Safety & Environmental Analysis

Hazard Control

Permit to Work (PTW), Recipient / Operator in Charge (RIC / OIC)

LOTO Systems

Emergency Response

Fire

Rescue

Scaffolding

Manual Handling

Personal Protective Equipment

Confined Space Working

Working At Heights

Lifting and Rigging

SAPI - Severe Accident Prevention Initiatives & Other EHS Prevention


Programs
All ALSTOM employees and Contractors, Subcontractors and Suppliers and their
employees as applicable, will be required to attend the ALSTOM Severe Accident
Prevention Initiative (SAPI) and Fatality Prevention Programs as and when they are
developed and subsequently run during the course of the contract.
As at the time of this Plan being developed (<Insert Year>), the current programs include:

SAPI Working at Heights

SAPI Lifting Accessories and Operations

Fatality Prevention Program

Note: Associated PowerPoint Training packages are available at www.alstom.com.au via


the EHSMS link.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

38 of 154

9.4

Safety Environment Management Plan

EMPLOYEES / TRAINING REGISTER


ALSTOM employees and Contractors, Subcontractors and Suppliers and their employees
are required to maintain an Employees Register detailing all personnel and training on
site.
All First Aid Certificates, Industry Induction Cards and records of Competency (including
licenses and tickets) will be copied (i.e. for all ALSTOM employees); Contractors,
Subcontractors and Suppliers and their employees are to provide ALSTOM with said
copies prior to commencement on site. All copies will be maintained by ALSTOM on file
and recorded on the Site Personnel / Training Register and / or in the Company Database
(Note: this can be dependant on internet connection).
This information is updated as required pertinent to the scope of work and subsequently
not maintained within this Plan, with the Site Personnel / Training Register being a
separate document within the ALSTOM - EHSMS controlled under the Project Filing
System and filed in Human Resources sections, with any site specific training being
further added to the site training register in Training, as per procedure Control of Records
B10.F01.
Procedure:

9.5

Control of Records

B10.F01

ASSESSED COMPETENCY
Overall Induction competency will be ascertained and recorded using of the Induction
Competency Assessment Record A06.F17 or maintained in conjunction with the Site
Personnel Register and whenever possible further assessment on general conduct/ability
will be carried out either randomly and / or as required through the use of the Supervisor
Competency Assessment form A06.F65.
Site specific competency assessments with regards to this contract will be aligned with
the requirements of the legislation and also include non-prescribed operations:

Forklift (optional XXXXXX generally provide this service under request)

Rigger / Dogging

Scaffolder

Remote Gantry Crane (non-prescribed operation)

Assessment of these activities and as such persons deemed competent will be qualified
as required through identifying and obtaining hardcopies of relevant Records and as
determined by either the ALSTOM Site Project / Site Manager and / or the Site EHS
Function based on the scope of work and will be individually competency assessed
against a defined set of criteria established on site and in consultation with XXXXXX Site.
Regularly updated copies of the Site Personnel / Training Register (i.e. a summary
spreadsheet of current valid competencies, also indicating expiry dates) will be supplied
to XXXXXX upon request.
Form:

Induction Competency Assessment Record

A06.F17

Form:

Supervisor Competency Assessment

A06.F65

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

39 of 154

9.6

Safety Environment Management Plan

SAFETY GRIEVANCES / ISSUE RESOLUTION


It is the philosophy of ALSTOM that safety is the responsibility of the personnel
performing the activities.
Safety issues should be controlled, solved and/or eliminated by the personnel involved in
that activity to the greatest degree possible. Problems unable to be rectified by the
individual, should be made as safe as possible and reported immediately to their
Supervisor for resolution.
The process for resolution of unresolved issues shall be in the following order:

9.6.1

Notify ALSTOM Site EHS Function and as required XXXXXX Site EHS Function.

ALSTOM Site EHS Function and as required XXXXXX Site EHS Function confers
with employee, supervisor and site management;

Unresolved issues will be referred to the appropriate Management Team, the


ALSTOM Project / site Manager and as required the contract Safety
Representative / Committee to achieve consultation and a collaborative resolution.

If the issue remains unresolved ALSTOM will call on the services of the local
Regulatory body.

Safety Grievances / Issue Resolution Process Flow Chart (A09.F24)

SAF ET Y IS S UES RA IS E D
M
E

M
E

REPO RT T OS U P ERV IS OR

IS SU E NOT R ES OL V ED
EM P/I CP

I CP

I SS UE
R ESOL VE D

I NVOL VE JO B
MAN
R/ E MPL
OYE
S RE AGE
PR ESE
NT A T
IV E R

JM /E R

REPORT NEA R
M IS S W HERE
A PPROPRI AT E
I CP

IS SU E NOT RESOL VE D
J M/ E R

IN MANAGE
VO L VE M
SENI
OR
E NT
.
ENS UR E I NCL USION I N
T EAM ME ET IN G S

W HERE T HE IS S UE IS
UNRES L OV ED , T
H E
T AS K W IL L REQ UIR E A
T HO PR
ROUGH
IOR RE
T OVI E W
PROCEE D IN G

L o c la Re g u la to ry B o d y wi l In t re ve n e to m de i ta e R se o lu ti on

Form:

L ENGEND :
EMP
I CP
JM
ER

E MP L OY EE
I CHARGE PERSON
N
JO B MANAG ER
E MP L OY ERS
REP RES ENT AT IV E

Safety Grievance/Issue Resolution Process Flow Chart

A09.F24

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

40 of 154

10
10.1

Safety Environment Management Plan

CONSULTATION AND COMMUNICATION


CONSULTATION
Discussion mechanisms exist to suit all workgroups on site and other requirements.
Consultation takes place under the following:

Whenever carrying out a hazard identification/risk assessment and control (JSEA /


HIRA which are to be produced in consultation with workforce and signed by all);

Introducing procedures (Drafts to be distributed to representatives for comment);

During regular meetings between EHS representatives and site management;

When making decisions about the adequacy of facilities for employee welfare such
as dining facilities, change rooms, toilets or first aid requirements;

When making decisions about procedures to:


A. consult with employees on health and safety matters
B. resolve health and safety issues
C. monitor employees health and workplace conditions
D. provide information and training;

When determining the membership of any health and safety committee as


required through other agreed upon consultation arrangements, and

When proposing changes to the workplace, plant, substances and other things
used in the workplace, the work performed at the workplace that may affect the
health and safety of employees.

The consultative mechanism is determined by the workforce at the time of the


establishment. The method is dependent on the size of the workforce and can include:
EHS representatives being elected,
Committees being formed if determined as a suitable arrangement with regards to
the scope of work etc or
other agreed upon consultation arrangements such as:
A. toolbox meetings,
B. job start / pre-start meetings and
C. discussions on job safety and environmental analysis (JSEA) forms etc.

10.2

SAFETY COMMUNICATION
TYPE

FUNCTION

Induction Training
Employer/Contractor/Subcontractor Safety committee

Inform personnel of site specific requirements and provide


necessary skills for project.
Chaired by ALSTOM Site Safety Function Weekly
Monitor implementation of SEMP
Review Safety Performance
Action safety concerns
Distribute minutes of meeting (ALSTOM Site Safety Function)

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

41 of 154

Safety Environment Management Plan

TYPE

FUNCTION

Toolbox Meetings (A06.F04)

Job Start / Pre-start Meetings

Safety Walks (A06.F14 and


F15)

Display Information in
prominent location visible to all
employees

Promotion

Forms:

Chaired by Supervisors / Team Leaders weekly


Discuss Job Safety Analysis
Address immediate issues and accidents/incidents
Share experience and knowledge
Raise awareness
Distribute minutes of meeting (Safety Function)
Refer Toolbox Meeting Agenda/Report A06.F04
Chaired by Supervisor / Team Leaders daily/start of shift for
the jobs at hand
JSEA / Awareness
PPE
Permits
Environment
Emergency exit/procedures
Checklist may be used
An inspection team (ALSTOM manager, supervisor, safety
function and employee, plus Client Rep as per project
requirements) shall inspect work areas on the inspection
program weekly.
All work areas will be included in the inspection program
according to work in progress.
Ensure safe conditions and practices
Maintain standards
Motivate all personnel and increase safety awareness
Determine effectiveness of induction and training
Monitor corrective action from Job Safety Analyses,
workplace inspections and accident/incident investigations
Checklist may be used
Fresh Eyes will be used
Quality Policy
Health, Safety and Environment Policy
Fitness For Work Substance and Alcohol Guideline
Rehabilitation Policy
Name of Safety Reps/Functions
Emergency Phone Numbers (at each phone)
Signage, e.g. Hard Hat, Fire Extinguisher etc.
Emergency Evacuation Plan (Site Layout)
Calendars
Bulletins / Safety Alerts
Messages in pay envelopes
Site specific awards and targets
Handouts
Statistics Board

Toolbox Meeting Agenda/Report

A06.F04

Site Safety Inspection Checklist

A02.F14

Office Safety Inspection Checklist

A02.F15

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

42 of 154

11

Safety Environment Management Plan

DOCUMENTED SAFETY AND ENVIRONMENTAL PROCEDURES


This plan describes how specific procedures will be implemented. Such procedures are
identified throughout this plan and reiterated but not limited to the following list with
regards to the key High risk safety operational Procedures.

Procedures:

Hazard Identification and Risk Assessments

A02.01

Confined Space Access Permit Procedure

A02.01.02

Manual Handling Risk Assessment

A02.01.03

Hazardous Chemical Control

A02.01.04

First Aid

A02.01.05

Incident Reporting

A03.01

Rehabilitation

A03.04

Toolbox Meetings

A06.02

Site Establishment & Installation

B07.01

Working at Heights

B01.01.02

Hot Work Practices

B07.01.03

Scaffolding

B07.01.04

Excavation / Backfill

B07.01.06

Cranes and Lifting

B07.01.08

Buntings and Barricades

B07.01.07

Pressurised Water Cleaning

B07.01.15

Painting

B07.01.16

Chemical Cleaning

B07.01.17

Static Electricity

B07.01.18

Portable Electrical Equipment

B07.01.19

Noise & Hearing Conservation

B07.01.20

Personal protective equipment

B07.01.21

On Site Traffic Management

B07.01.22

Control of Ionising Radiation

B07.01.23

Isolation of Plant and Permit to work

B07.03.01

Working at Height + Lifting Ops & Accessories

SAPI 16_09_11

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

43 of 154

Safety Environment Management Plan

Where required specific scopes of work or site procedures may be produced to suit the
XXXXXX and contract requirements or other local needs. Such procedures must be
assessed against the requirements of the above ALSTOM procedures and the overall
EHSMS, and the Procedure Checklist A02.F50 completed for each of the contract specific
procedures.
Note: the above procedures and forms are aligned with the ALSTOM Corporate EHS
procedures and forms under the Thermal Services - Global Field Services Environment
Health and Safety Management System GEMS, therefore the GEMS documentation
may also be applicable to the contract and may have cause for the TSOC local EHSMS to
be revised and as such are made available to the Project Management Team and
Supervisors as required and/or requested via the TSOC Industrial Processes Department.

Forms:

11.1

Procedures Checklist

A06.F50

DOCUMENT CONTROL
Master copies of these procedures and forms are maintained on the Company Lotus
Notes Q and GEMS database for Policies, Procedures and Forms. Site and Project
documents are controlled in accordance with the Quality Plan as required or as per the
QDMS for Lotus Notes.
Regular consultation and updates regarding revisions are provided via an ALSTOM
internal emailing transmittal process.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

44 of 154

12

Safety Environment Management Plan

JOB HAZARD IDENTIFICATION AND OPERATIONAL CONTROLS


All work will be subject to a hazard identification and risk assessment process so that for
all jobs/tasks there will be a safe work plan for referencing prior to commencement. This
will be produced as result of one of the following initial assessment tools being used:

12.1

An existing procedure and or form, or

A procedure and or form developed specifically for the contract (refer contract
Inspection Test Plan ITP reference and the Q database document control
numbering),or

the SSEA (refer Appendix 5), or

a JSEA is completed before a task starts (refer contract filing) or

a pocket Hazard Identification Risk Assessment (refer contract filing) is produced


during the job and/or task.

REQUIREMENT FOR PROCEDURE AND OR FORM


Procedure(s) and/or Form(s) are:
Either existing within the ALSTOM EHSMS, or
Will be developed for specific contract scopes of work that are not covered by either
the ALSTOM, Contractors, Subcontractors, Consultants, Engineers, Technical Field
Instructions and Suppliers existing procedures or forms.
The procedures will be developed in conjunction with the relevant parties involved
with the contract and will be relevant only to the scope of work/task for which the
procedure is developed for. The parties involved include, but are not limited to
representatives of either ALSTOM, Contractors, Subcontractors, Consultants,
Engineers, Technical field Assistances and Suppliers.
The procedure(s) are to be developed in accordance with the standard ALSTOM
Procedures A01.01 procedure, using the ALSTOM Procedure Blank A01.F01 and or
equivalent for non-ALSTOM specific procedures, following review / approval from the
ALSTOM Project / Site Management.

12.2

Procedure:

Procedures

A01.01

Forms:

Procedures Blank

A01.F01

REQUIREMENT FOR SSEA


An SSEA will be performed for and include:

The development of a Risk Register, which includes a breakdown of the general


overall description of the scope of work for the contract into key headings.

The identification/control of the key tasks related to the breakdown of headings.

The identification/controls of the key environmental aspects related to the


breakdown of headings.

A Mandatory and Optional Training requirement Matrix related to the scope of


work(s) for the contract.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

45 of 154

12.3

Safety Environment Management Plan

REQUIREMENTS FOR JSEA


A JSEA (Form A02.F16) will be performed for and include:

12.4

Tasks new to the company/site/contract

High accident frequency rate tasks

Potential serious injury or damage tasks

Changed work practice due to installation of new equipment or procedures

A site inspection to identify hazards

PERFORMING A JSEA
Define the Task
Define the task function and responsibilities.
Sequence the Task
Break down into step by step operations by discussion with employees and observation of
actions.
Identify Hazards

Defining and sequencing tasks and site inspection results may identify associated
hazards.

Work conditions and environment need to be considered.

Environmental risks and hazards are identified on the analysis.


Assess the risk

Eliminate or Control Hazards

Elimination, substitution, improved design, mechanical safeguards, or

Development of safe operating procedures to control hazards and/or protects


personnel performing the task. Eliminating hazards at source rather than rely on
safe procedures.
Consult workforce during JSEA

All employees are required to read and/or have explained to them the JSEA, they
are to have input into (where required) and sign onto the JSEA prior to
commencing any work.
o It is acknowledged by ALSTOM that employees will sign onto routine JSEAs
e.g. Hot Works, Portable Power Tools e.g. grinders and power drills etc in a
timely manner that potentially will be in advance of the employee working in
accordance with the said JSEA.
o This is based on the acknowledgement that employees have industry
experience with regards to the content of the said JSEAs and allows the
workgroups to focus on the high risk and/or specific controls associated with
the scope of the JSEA.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

46 of 154

Safety Environment Management Plan

IMPOTANTLY, any amendments made to a JSEA during the course of the


contract will require each team member to review the changes and re-sign onto
the JSEA.
Gap analysis, Corrective Action Findings etc are to be reflected in Procedures,
Practices i.e. JSEAs, Permits and Rescue Plans where required.
Forms:

12.5

Job Safety Environmental Analysis

A02.F16

HAZARD IDENTIFICATION RISK ASSESSMENT (POCKET BOOK - HIRA)


In addition to the JSEA process, personnel are encouraged at all times to identify and
control hazards on a "see and fix" basis where possible, as per the ALSTOM procedure
Hazard Identification and Risk Assessment A02.01.
Whenever the situation changes and the JSEA A02.F16 may not be applicable, such as
changes in scope, or unexpected problems, or encountering tasks not covered by existing
controls, then a Hazard Identification Risk Assessment A02.F54.01/02 and/or Procedures
Check A02.F50 is completed. This pocket booklet records up to 3 hazards and the
controls required and the procedures check identifies alignment with the ALSTOM
EHSMS. Any more than 3 hazards identified and the JSEA must be revised.
Hazards not rectified immediately shall be made safe with barricades, warning signs etc.,
immediately reported to a Supervisor and recorded in the Actions Database or on an
Incident Report (Form A03.F01) which must include a corrective action implementation
plan for rectification.
Procedure:

Hazard Identification and Risk Assessments

A02.01

Forms:

Job Safety and Environmental Analysis Work Sheet

A02.F16

Hazard Identification Risk Assessment (HIRA)

A02.F54.01/02

Incident Report

A03.F01

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

47 of 154

13

Safety Environment Management Plan

KEY HAZARD IDENTIFICATIONS AND CONTROLS


The following have been identified as the key hazard identifications for the contract and
considerations and controls for the type of work carried out at the XXXXXX site. These
hazard identifications are to be read in conjunction with the XXXXXX Hazard Register as
provided to ALSTOM by the customer where applicable for the particular XXXXXX site(s)
being worked at and are in consideration of the hazards as identified in the SSEA (refer
Appendix 5), but not limited to:
Noise
Personal Protective Equipment
Working at Height / Fall Prevention
Hazardous Material and Substances
Plant and Equipment
Hot Works
Crane and Lifting Operations
Working at Heights
Plant Operations and Traffic Control
Electrical Safety

Asbestos / Synthetic Mineral Fibre (SMF) Control


Confined Spaces
Emergency Response

GENERAL HIRA CAUTIONS SIGNS:


13.1

NOISE ASSESSMENT
Areas assessed as potential noise hazards to personnel including industrial noise areas
such as boiler/mill areas, turbine/generator floors and workshops when operating power
tools and any other areas which pose a risk to excessive noise, shall be surveyed by
appropriately trained personnel to determine, the level of risk, what are the required
corrective actions, what are the acceptable exposure dosages and what is the required
PPE.

13.1.1 Maximum Allowable Noise Levels (AS/NZS 1269.1:2005)


Noise equivalent to a continuous level of 85 dB(A) for (8) Eight hours
o (LAeq, 8h = 85 dB(A))
Steady noise level of 115dB(A)
Impulse noise level of 135dB(A)
Peak noise level of 140dB(C)
o (1peak = LC,peak=140dB(C)

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

48 of 154

Safety Environment Management Plan

13.1.2 Education and Training


Education and training as include in the Induction process in hearing conservation for
employees who may be exposed to the noise comprises as a minimum:

hazards associated with noise

control and awareness of noise hazards

appropriate protective measures

hearing protectors

13.1.3 Noise Controls

Warning signs shall be placed around all areas where


there is an identified noise exposure hazard.
Mandatory hearing protection is requirement as sign posted at the XXXXXX site.
This is inclusive for this contract of when working on out of service equipment Fig.1
that is within the vicinity of other noisy areas and when either operating and/or
working around power tools, this is due to the in service machine noise level still
generating <85 dB(A) constant.

Fig. 1 Hearing
Protection is
Mandatory in the
<Insert Name of Area>
area

<Example Jpg.
Insert Actual
Jpg. from the
site depicting
the noisy
Area(s)>

13.1.4 Audiometric Testing


Where areas are tested to have noise levels in excess of the accepted 8 hour equivalent
after accepted standard controls, a detailed mapping of the noise levels is required,
exceptional conditional controls are to be implemented and audiograms are required for
employees exposed during the contract.
Procedure:

Noise and Hearing Conservation

B07.01.20

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

49 of 154

13.2

Safety Environment Management Plan

PERSONAL PROTECTIVE EQUIPMENT (PPE)

13.2.1 Obligations
All employers have an obligation under legislation to ensure the health, safety and welfare
of their employees and others in their workplace. Concurrently all employees must be
advised of their requirement to cooperate with the EHS requirements stipulated by the
employer. This is the duty of the Project Management Team with regards to PPE.
Prior to the commencement of any work, a risk assessment shall be performed. All
identified risks are to be assessed and controls put in place utilising the hierarchy of
controls. The risk assessment is aimed at eliminating or reducing hazards using the list of
control priorities. In some cases PPE may also be required; however PPE should not be
relied upon as the primary means of risk control until the options higher on the list have
been exhausted.

HIERARCHY OF CONTROLS
To assist ALSTOM in maintaining the health, safety and welfare of the employees, certain
PPE is mandatory on sites and for particular tasks. These requirements are stipulated
within site Induction(s), the risk assessments (JSEAs, HIRAs) and this plan.

13.2.2 Mandatory PPE


To minimise the risk to ALSTOM employees, Contractors, Subcontractors and Suppliers
and their employees, plus visitors on site, it is necessary to ensure that personnel make
the correct use of personal protective equipment. All employees entering a workshop or
site shall wear approved:
Long trousers and long sleeved shirts made of natural fibre, including high visibility
for upper garments (day and night shift).
No synthetic clothing or undergarments should be worn and where hot work is to be
performed clothing should be flame retardant.
Safety footwear protect toe cap
Safety eyewear/prescription eyewear side shields or wrap around.
Safety helmets (when on site).
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

50 of 154

Safety Environment Management Plan

Additional PPE will also be worn in accordance with site requirements and signs and
notices.
Any further PPE requirements will be listed within the job specific JSEAs and HIRAs, and
these requirements shall be adhered to at all times. As an example this includes for all hot
works double eye protection for all grinding activities.

13.2.3 High Visibility Garments on site at all times


As part of ALSTOMS continuous efforts to increase the visibility of all employees, it is
critical that high visibility fluorescent clothing with reflective strips be worn at all times
(including day and night shifts). Where this clothing is not available, high visibility vests
will be worn over the top of work wear.

13.2.4 Induction and Training


All employees entering a site or workshop are to be given an Induction when they start
with Alstom in accordance with the Induction procedure A06.01.01. This shall include a
specific section on appropriate PPE to be worn on site at all times. The employee will also
be given a copy of the PPE Guidelines for Selection and Use pamphlet for information
and reference.
Ongoing training sessions for all existing employees shall be given on the Selection, Use
and Care of PPE, at which time the PPE, Guidelines for Use pamphlet B07.01.21 will be
discussed. Training sessions should be held, at intervals to be determined by the site
management, when introducing new processes or after an incident occurs, to ensure
continued employee awareness.
Procedure:

Induction

A06.01.01

Form:

PPE, Guidelines for Use

B07.01.21

13.2.5 Provision, Use and Storage


ALSTOM will provide to all eligible employees the relevant mandatory PPE. Each
ALSTOM Site, Contractors, Subcontractors and Suppliers shall supply, maintain and
control, suitable personal protective equipment for each employee on the site as per
Statutory, site and job requirements.
If other PPE has been identified as one of the control measures to minimise exposure to a
risk, ALSTOM will supply such equipment to the at-risk employees.
Items of PPE shall be used in accordance with any accompanying manufacturers
instructions or the instructions given to the employees in their use.
All PPE shall be stored in a clean and fully operational condition. Equipment is to be kept
safe from interference and damage and be easily accessible when required. Items of PPE
should also be checked regularly in addition to any checks specified by the manufacturer
to determine they are in a serviceable condition.
PPE is to be maintained in a condition that ensures it continued effective operation.
Repair or discard damaged or defective PPE. Sites should coordinate a programme to
ensure that PPE is being properly maintained.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

51 of 154

Safety Environment Management Plan

13.2.6 Failure To Wear Protective Safety Equipment


All employees not wearing appropriate protective equipment shall be counselled to
comply with all ALSTOM and site rules and procedures. Where counselling fails to rectify
the problem, disciplinary action, in accordance with the ALSTOM Disciplinary Procedure,
may result in the employee being suspended or removed permanently from the site.

13.2.7 PPE Control


The PPE as described above will be identified in the individual risk assessments for each
activity (JSEAs) including as an example for all XXXXXX sites and this contract, but not
limited to:
o

Double eye protection for all Hot works e.g. Grinding

Gloves for non-dextrous tasks e.g. manual handling

Disposable Masks (P2 +) for hot works e.g. Grinding

Disposable suits for Asbestos/SMF works (subcontractors ONLY)

Appropriate Face Masks for /SMF works (P2 + subcontractors ONLY)

Long sleeve/trouser cotton drill at all times

Hard Hat at all times

Steel Cap Boots at all time

Safety Glasses at all times

Hearing Protection as sign posted

High Visibility Vest/Shirt

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

52 of 154

Safety Environment Management Plan

13.2.8 PPE Table


The following table is a minimum guide for PPE:
PPE
Activity

Eyewear

Head

Footwear Hearing

Breathin
g

Gloves

Hat/
Sunscreen

AS 1336/37

AS 1801

AS 2210

AS 1270

AS 1716

AS 2161

Wide Brim 15+

General site:
(includes truck
drivers who exit
cabin) natural fibre
long trousers long
sleeve shirts

Safety glasses
with side
shields

Safety
Helmet

Approved
Footwear
with steel
toe cap

In noise
area >
85 dB(A)

Synthetic
Mineral
Fibre Dust
Fumes
Confined
space

General workshop
natural fibre long
trousers long sleeve
shirts

In direct sunlight

Drilling Metal

Foam Rimmed
Glasses

Drilling Masonry

Foam Rimmed
Glasses

Grinding
Metal/Masonry

R+ face shield
& Foam
Rimmed
Glasses

Cutting Circular
Saw

Scabble
Jackhammer

Mobile Plant

Compacting

Removing nails
from masonry (do
not use hammer)

Explosive Power
Tool

Oxy Cutting

Chemicals

Welding

Welding Shield

High Pressure
Water & Grit
Blasting

R+ face shield
& Foam
Rimmed
Glasses

R=Required for this contract

P=Possibly required as per the risk assessment - JSEA

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

53 of 154

13.3

Safety Environment Management Plan

FALL PREVENTION
Fall prevention equipment is worn by personnel working at heights without guard rails and
must be considered when the exposure exists at < 500mm (ALSTOM standard), for this
contract this will include the wearing of a harness when working on the upper section of the
mill secured by an lanyard/tripod set-up from the level above, as indicated in Fig.2:
Fig.2

Fall protection
required when
removing BOP and
working ontop of mill

Fall protection
required when
handrails are
removed for access.

Fall prevention equipment may include the following:

Safety Harness
Rescue Harness
Safety Lanyard
Fixed and/or temporary anchorage points
Self Locking anchorages
Winching Equipment
Lifeline Systems
Inertia Reels

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

54 of 154

Safety Environment Management Plan

The following may reduce the risk of falls by personnel at heights:


provision of guard rails
use of scaffolding or other working platform
use of ladders
use of an industrial fall arrest system and device and an anchorage
Equipment must be as follows:
Serial number identified and registered
Inspected and examined every 3 months
Harnesses stored hanging
Maintained as per manufacturers instructions
Adequate supervision and instructions shall be provided for employees working aloft.

13.3.1 Fall Prevention Controls

Always investigate alternate means to access and/or eliminate the need to work at
height as a first control measure.

All ladders are to be inspected prior to use and all scaffolds are only to be accessed
when a current scafftag is displayed. Registers for both are to be developed and
maintained. All ladders and scaffolds are to be inspected by a competent person
weekly.

Any height access that impedes any access pathway is to be barricaded and
signposted / flagged.

Use of plant (e.g. EWP) to access heights requires particular controls:


o Ensure safe-guards are operational (daily inspections)
o Limit use of machines near other work parties.
o Ensure competency and/or provide training.
o Keep records of vehicle registration and maintenance.
o Ensure usage is not within hazardous areas (barricade those areas)
o Monitor atmosphere when there is a risk of excessive fumes affecting nearby
workers. Relocate workers if necessary.
o Ensure operators are aware of blind spots, spotters where required
o Ensure operators are competent and ticketed where required
o Harnesses are required


Ensure Employees are shown how to correctly fit a harness and are
competent in doing so.

o Ensure operators are competent and aware of access restrictions, and other
equipment.

For all working at height activities an Emergency Response Plan (ERP) is to be in


place (this can be included in the JSEA), inclusive of an Emergency Response Team

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

55 of 154

Safety Environment Management Plan

(ERT) and or otherwise a solution is to be provided to implement the ERP, e.g. local
SES or Emergency Services are available.
Procedures:

13.4

General Work Practices

B07.01.01

Working at Heights

B07.01.02

WORKING AT HEIGHTS
Any task that requires the employee to work on structures < 500mm (ALSTOM standard)
above the ground that are not otherwise protected by a physical fixed barricade is
considered working at heights.
For this contract the main identified areas include as per Fig.2 and as identified in Fig.3.
Fig.3
When working on gear
box, access is < 500mm
(ALSTOM
standard)
and so a scaffold
access is to be built as
a
collective
control
measure.

13.4.1 Working at Height controls

Always investigate alternate means to access and/or eliminate the need to work at
height as a first control measure.

Ladders are only to be used for access, they are not to be worked from, 3 points of
contact at all times.

All ladders are to be inspected by a competent person on a weekly basis and a


register is to be developed and maintained.

Any height access that impedes any access pathway is to be barricaded and
signposted / flagged.

Use of plant (e.g. EWP) to access heights requires particular controls:


o

Ensure safe-guards are operational (daily inspections)

Limit use of machines near other work parties.

Ensure competency and/or provide training.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

56 of 154

Keep records of vehicle registration and maintenance.

Ensure usage is not within hazardous areas (barricade those areas)

Monitor atmosphere when there is a risk of excessive fumes affecting nearby


workers. Relocate workers if necessary.

Ensure operators are aware of blind spots, spotters where required

Ensure operators are competent and ticketed where required

Ensure operators are competent and aware of access restrictions, and other
equipment.

Harnesses are required when working at height with respect to the ALSTOM
requirements at < 500mm (ALSTOM standard) and in doing so the collective controls
as identified in B07.01.02 Working at Height procedure must be considered and
control measures implement as necessary.
o

Safety Environment Management Plan

Ensure Employees are shown ./ trained on how to correctly fit a harness and
are competent in doing so.

For all working at height activities an Emergency Response Plan (ERP) is to be in


place, (this can be included in the JSEA), inclusive of an Emergency Response Team
(ERT) and or otherwise a solution is to be provided to implement the ERP, e.g. local
SES or Emergency Services are available.

13.4.2 Scaffolding Controls

Scaffolding must be considered and erected and inspected by licensed scaffolders in


accordance with regulations and standards, this includes harnesses to be worn and
secured as a mandatory rule at all times when there is exposure to height when
working with respect to the ALSTOM requirements at < 500mm (ALSTOM standard)
and in doing so the collective controls as identified in B07.01.02 Working at Height
procedure must be considered and control measures implement as necessary,.
which may or may not include scaffolding.

When scaffolds are being erected, 3m exclusion/erection zones shall be barricaded


and sign posted.

All scaffolds are to have click boards, mid rails and handrails, with internally
accessed ladders when < 2 metres and all ladders are to extend 1 metre past the
landing.

A scaffolding inspection and control system (Scafftag or similar) is required to be


used for all scaffold erected and used on site.
Procedure:

13.5

Scaffolding

B07.01.04

Working at Heights

B07.01.02

HAZARDOUS MATERIALS AND SUBSTANCES MANAGEMENT


ALSTOM and Subcontractors shall make provision for the safe transport, receiving,
storage, labelling (per applicable legislation), handling, use and disposal of hazardous
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

57 of 154

Safety Environment Management Plan

materials and substances in accordance with the safety requirements as outlined in the
Material Safety Data Sheets and maintain the appropriate MSDSs on site.

13.5.1 Hazardous Materials and Substances Controls


Copies of all related MSDSs for hazardous materials and substances to be used on
site are to be provided to XXXXXX prior to arrival site for pre- approval by XXXXXX.
Copies of MSDS are be provided to ALSTOM by all Subcontractor(s) and if a central
MSDS register is maintained by the XXXXXX Power Station, then ALSTOM and
Subcontractor(s) shall ensure all site MSDS sheets are available for reference in that
system, otherwise ALSTOM are to maintain a Chemical Register within the project
filing system.
For the Chemical Register, all chemicals are to not only be assessed by XXXXXX (as
above) but are to be assessed by ALSTOM and the subcontractor (s) prior to arrival on
site and the MSDSs must be accessible to all employees and subsequent use may
require a comment in the JSEA on the use of substance or chemical.
Additionally, as required following consultation with the XXXXXX Chemist and
including prior submission of the ALSTOM Chemical Register including MSDSs; any
specific XXXXXX requirements and relevant documentation related to hazardous
materials and substance management will be carried out and completed as part of the
prior notification and approval processes relating to the product arriving on site and
being used.
A hazardous substance storage facility may be established in accordance with the
Hazardous Substance Code of Practice. Environmental Protection Authority approval
will be sought as required.
At all times hazardous materials and substances will be handled with the appropriate
PPE as outlined by the MSDS.
For all working at height activities an Emergency Response Plan (ERP) is to be in
place, inclusive of an Emergency Response Team (ERT) and or otherwise a solution is
to be provided to implement the ERP, e.g. local SES or Emergency Services are
available.

13.6

Forms:

Hazardous Chemical Register

A02.F11

Procedure

Storage of flammable and hazardous liquids

A05.03.01

PLANT AND EQUIPMENT

13.6.1 Operating Requirements


ALSTOM and Subcontractors must as a minimum, demonstrate the following regarding
plant and equipment used on site:

understand and adhere to the relevant Permit to Work (PTW) system as


applicable including:

liaise with the PTW co-ordinator

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

58 of 154

liaising with the Operator In Charge (OIC) / Recipient In Charge (RIC)

maintenance program
recommendations

pre-start daily plant safety checks

records of plant operators training, certification and experience

statutory registration and/or inspection of equipment (e.g. cranes, safety blocks)

noise and emission levels comply with site requirements

other information on request

Forms:

13.7

Safety Environment Management Plan

in

accordance

with

manufacturers

Equipment Issue

A02.F19

Plant & Equipment Register

A05.F01

specification/

HOT WORKS
Hot works on the XXXXXX Power Station site includes any process that generates heat
sparks or flame and it shall not commence without a risk assessment being completed
JSEA and/or HIRA.
Hot works for this contract will include grinding, welding and cutting both in-situ at the
Mills and in the workshops, with the following controls.

13.7.1 Hot Works Controls

Long sleeve cotton drill clothing to be worn at all times, along with the appropriate
PPE for the task as per the PPE Table within this document, e.g. double eye
protection for all hot work activities, leather fire proof jacket and gloves, respiratory
protection etc.

A standing Hot Work PTW is to be established for all hot work activities such as
grinding, linishing and welding that are not otherwise included in an existing PTW.

When hot works involves grinding or cutting etc double face protection (along with
other appropriate precautions) must be worn.

As required welding screens are to be used to prevent flash burns to eyes.

Fire blankets and/or barricades and signage are to be used to prevent hot slag falling
onto others.

Fire Fighting equipment is to be in place and assessable to the task.

Ventilation (fan forced as required) is to be in place at all times as identified by the


HIRA.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

59 of 154

13.7.2

13.8

Safety Environment Management Plan

Adequate drinking water is to be provided.

Where possible all leads and hose are to be secured off the ground (approx. 2m) by
insulated hangers.

Flashback Arrestors

Registered Flashback Arrestors on all gas equipment (oxy, LPG, etc) must be fitted
with appropriate safety devices (non-return valves) located at the handpiece and at
the gas supply.

All gas equipment must also be inspected and maintained as per the requirements of
AS 4839

Procedure:

Hot Works Practices

B07.01.03

Form:

Hot Work Permit

B07.F41

CRANE LIFTING & RIGGING OPERATION


XXXXXX and the Crane Subcontractor as the owners of the cranes shall be responsible
for the inspection and records of certification, which must be made available to ALSTOM
on request.
For this contract the crane operations and lifting and rigging operations will be required
when dismantling and re-assembling the mills and when transporting the mill components
to and from the workshop(s), including some scope when in the workshop(s). The
following controls apply:

13.8.1 Crane and Lifting Controls

All Crane operators must be certified and their competency assessed on an annual
basis and for the XXXXXX gantry crane must have XXXXXX Authorisation to Use
Plant approval prior to using the gantry crane by submitting their Regulatory body
approved certification and being competency assessed by either an approved
ALSTOM Manager/Supervisor or XXXXXX approved Manager/Supervisor.

Qualified / certified personnel are to check all equipment to ensure it is in good


service and tagged prior to use.

All load weights / SWL are to be identified prior to lifting.

All faulty equipment is to be removed from service upon immediate identification of


any non-conformances

A Lifting Gear Register is to be maintained, along with all test certificates as required
and regular testing is to be arranged and documented in a lifting/rigging register.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

60 of 154

13.9

Safety Environment Management Plan

The need for any manual handling is to be evaluated as required, using mechanical
means or team lift as an elimination / substitution.

Lift Studies are to be completed for any lift < 85% of the crane lifting capacity and/or
for lifts < 1Tonne.

A dogman is to be used at all times to control the load.

Lift areas are to be barricaded, along with additional spotters where necessary.

Procedure:

Crane and Lifting

B07.01.08

Forms:

Simple Crane Lifts

B07.F22

Simple Multiple Crane Lifts

B07.F23

Formal/Detailed Lifting Study

B07.F35

Instruction and Permit to use Man box

B07.F32

PLANT OPERATIONS AND TRAFFIC CONTROL


For this contract the use of plant and therefore the subsequent traffic control requirements
will be limited, the following controls must be considered in the risk assessment process
JSEA:

By using physical barriers, operating plant creating a hazard or risk to personnel, may
be separated to protect personnel. Fig.4 is indicative of a typical area alongside the
mills that will require barriers / traffic control when operating plant in this area.

Adequate lighting and space is to be made available to carry out the task, in tight
situations, fatigue management is to be implemented and stretch/rest periods adopted
by employees. Fig.5 is indicative of an area that especially during winter months,
overcast days and during night shift (as required) potentially will require task lighting.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

61 of 154

Safety Environment Management Plan

Fig.4

Fig. 5

All fixed and portable plant is to be operationally inspected prior to use.

All portable plant is to be electrical tested and tagged compliant within 1 month of
previous date of testing.

All portable equipment must be RCD protected (fixed and or portable unit).

All employees are to be trained in the use of the equipment, demonstrate an


understanding for the correct tool for the task and as required competency assessed
and/or provide evidence of training and qualification for legislate plant e.g. EWP
o NB. Forklift and EWP operators on the XXXXXX site must have XXXXXX
Authorisation to Use Plant approval prior to using a forklift or EWP on site by
submitting their Regulatory body approved certification and being competency
assessed by either an approved Alstom Manager/Supervisor or XXXXXX approved
Manager/Supervisor.

Procedure:

13.10

On Site Traffic Management

B07.01.22

Bunting and Barricades

B07.01.07

ELECTRICAL SAFETY
Electrical Safety is addressed with regards to Low Voltage and High Voltage.
The XXXXXX Induction covers the manner in which these must be controlled in
accordance with the PTW system.
For this contract any work carried out on the mills as a mandatory requirement can only
be carried out under a PTW system which as a minimum must include the following:

13.10.1 Electrical Equipment and BOP Inspection, Tagging and Control

Isolations must be in place by XXXXXX and checked prior commencing work.

Electrical disconnection and termination is ONLY to be carried out by a licensed


electrician in accordance with the PTW.

ALSTOM and Subcontractors shall ensure all plant and equipment (including 240
Volt and 415 Volt tools and flexible extension cords) is inspected and tagged by an
authorised tester prior to use.

The testing and tagging requirement for portable equipment in NSW is at monthly
intervals and for fixed office equipment is 5 yrs (with annual inspections to include the
integrity of the leads etc).

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

62 of 154

Safety Environment Management Plan

A record of these inspections shall be maintained.

Procedures:

Portable Electrical Equipment

B07.01.19

13.10.2 High Voltage


In areas designated High Voltage, all personnel shall work strictly in accordance with the
requirements of the relevant High Voltage Safety Rules, the XXXXXX Power Station
requirements under the PTW system and under the direction of a suitably trained
competent person.
Procedures:

13.11

High Voltage Access

B07.01.26

PERMITS TO WORK (PTW) AND PERSONAL LOCKS


To ensure personal protection to all employees, a site personal lock system and Permit to
Work System (PTW) shall be used on XXXXXX sites
XXXXXX as a mandatory rule (refer section 26 Appendix 3) at the Liddell Power Station
require all personnel to be inducted and so trained into using the XXXXXX Personal Lock
PTW system.

13.11.1 PTW Controls


All work for this contract (excluding work in the workshop(s)) will be carried out under a
XXXXXX PTW.

As required all scopes of work and the subsequent Inspection Test Plans (ITPs) must
identify the PTW.

All employees working under a PTW must do so in accordance with the XXXXXX
Safety Rules Training at the level required (e.g. LV, HV etc).

Personal Lock-out Training as part of the XXXXXX Induction in mandatory in order for
all employees to receive a personal lock and be able to lock onto a PTW.

All personal that are to work under a PTW must follow the XXXXXX Personal Lockout procedure.

The procedures requires all personnel working on site under PTW conditions to be
issued with a personal lock, which must then be locked onto the PTW Board when
carrying out any work that is required to be covered by a PTW

All Managers, Supervisors and or Leading Hands that are to be in charge of a PTW
must also undertake the XXXXXX Request and Received to hold a Permit Training.

All isolations must be checked prior to commencing work.

For all PTW activities an Emergency Response Plan (ERP) is to be in place, inclusive
of an Emergency Response Team (ERT) and or otherwise a solution is to be provided
to implement the ERP, e.g. local SES or Emergency Services are available.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

63 of 154

Procedure:

13.12

Safety Environment Management Plan

Isolations and permit to work

B07.03

Permit to work system

B07.03.01

ASBESTOS AND /OR SYNTHETIC MINERAL FIBRE (SMF)


Asbestos containing materials (ACM) and SMF and the location(s) will be defined for preoutage work scopes and for this contract will be controlled via the risk assessment
process JSEA and the guidelines below. Areas within plant that cannot be accessed
during normal operations and are not defined within XXXXXX Power Station Asbestos
Register, may be deemed to be asbestos containing until proven otherwise.
For this contract the removal of any ACM, SMF or suspect material will be carried out in
accordance with the following control measures:

13.12.1 Asbestos and/or Synthetic Mineral Fibre (SMF) Control

13.13

Any material that is deemed Asbestos, SMF and/or otherwise suspect material is to
be reported to the Project Management Team immediately and any work in the area is
to stop immediately, barricaded off and sign posted.

If suspect material is identified it shall be deemed positive asbestos containing until


proven otherwise. (Refer to the asbestos management information and process flow
chart in Section 20.)

Any material that is deemed Asbestos, SMF and/or otherwise suspect material is only
to be removed by Licensed external service provider subcontractors in accordance
with the current and relevant local Occupational Health and Safety Regulations..

NO ALSTOM EMPLOYEES are to be involved in the isolation, securing and/or


removal process.

All licensed service provider subcontractors are only to use suitable qualified
employees with proof of training to be maintained on file and accessible at all times.

All removal areas are to be isolated and sign posted and as required isolation
contamination (negative air) is to be erected, contained and monitored.

All subcontracting personnel are to wear adequate PPE to include safety glasses,
appropriate face mask for the exposure (P2 as a minimum), coverall suit, gloves, steel
cap boots and hard hat; with disposable PPE to be properly disposed off in
designated bins at each break (smoko, lunch, tea/dinner) in the shift.

CONFINED SPACE (AS 2865-2001)


For this contract the confined space that exist is the mill at the start of the disassembly
and the end of the re-assembly when the BOP (including doors, duct work, top casing etc)
has not been removed and/or is re-installed and access inside the mill is required. Fig. 6

Document No.

Project #-SEMP-00?

Rev.

Issue Date

? / --/--/----

Classification

CONFIDENTIAL
Entry inside the mill
under these
conditions shown in
Fig. 5 without the

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

64 of 154

Safety Environment Management Plan

Fig. 6

13.13.1 Entry Requirements


Risk Assessment, Entry Permit and identification requirements shall be in accordance
with AS 2865 Safe Work in Confined Spaces and shall be issued to ALSTOM via the
PTW System by XXXXXX prior to entry.

13.13.2 Entry Controls


No personnel shall enter a confined space without:

Prior assessment and identification of associated hazards and risk

Approved confined space training applicable to the requirements of the confined


space

An entry permit- PTW Permit to Work

Locking the individual personal locks onto the PTW

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

65 of 154

Safety Environment Management Plan

Ensuring all potentially hazardous services are isolated to prevent ingress of


materials, contaminants or energy or activation of equipment/services.

Checking conditions and conducting atmospheric testing which is to be monitored


and meet the acceptable levels as required by the PTW and risk assessment.

Comprehensive entry preparation

Where Hot Works are to be carried out within the confined space, a Hot Work
PTW is to be completed including the risk assessment for Hot Works.

At least one trained and competent stand-by person outside the space

For all Confined Space activities an Emergency Response Plan (ERP) A02.F44
(Appendix 7) is to be in place, inclusive of an Emergency Response Team (ERT)
and or otherwise a solution is to be provided to implement the ERP, e.g. local SES
or Emergency Services are available.

Note: It is accepted that not all areas where ALSTOM employees are required to work
under the general scope of Field Services outage work are defined as Confined Spaces
under AS 2865-2001 and for that reason the full extent of the control measures applicable
under this section may not be relevant. Some areas however can be addressed as
restricted spaces and under these conditions risk assessments are to be conducted.

Procedure:

Confined Space

A02.01.02

Risk Assessment Form Confined Space

A02.F34

Entry into Confined Space Permit

A02.F05

Confined Spaces Work Party Signature Sheets

A02.F06

Emergency Response Plan

A02.F44

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

66 of 154

Safety Environment Management Plan

13.14

EMERGENCY / EVACUATION AND SECURITY

13.15

EMERGENCY
An emergency is any situation requiring immediate response, which caused, or may
cause, serious personal injury, environmental damage or significant property loss on or
off site.
An emergency will take priority over all other activities. Identified emergencies can
include, but are not limited to:

Fire, Explosion

Structural failures, Earth Tremors

Engulfment

Chemical spill

Gas escape

or any potentially threatening situation, e.g. a person is trapped.

ALSTOM will prepare a Site Emergency Procedure A02.F44 (Appendix 7) and as part of
the site hazard identification (SSEA) credible emergencies will have been identified, but in
general the following are identified in applicable categories:
Minor Emergency

one person suffers an injury

fire immediately controllable by fire extinguisher

spill contained within immediate area


Major Emergency

more than one person suffers an injury

fire not immediately controllable by fire extinguisher

spill not contained within immediate area

person is trapped and requires rescue


Environmental preparedness

All temporary bulk fuel oil tank storage areas will be provided with bunds and fire
control equipment to meet the required standards.

Chemical storage areas will be bunded and have fire protection and spill cleanup
materials available for response to any spills or leaks of chemicals.

Operational procedures for response to emergencies will be clearly marked in


relevant areas. Training will be provided to all applicable staff and evidence of
training maintained by the Project.

Materials, equipment and trained personnel will be available on site for immediate
action in the event of a spill.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

67 of 154

13.16

Safety Environment Management Plan

Spill clean-up materials and response equipment will be stored in appropriate


dedicated areas. Inventories of this equipment will be conducted to ensure they
are properly maintained.

Fire equipment will be maintained in the locations designated.

EVACUATION
Evacuation may be initiated due to fire, chemical spill, gas escape, explosion, bomb
threat, earth tremor, flood warning or any potentially threatening situation.

13.16.1 Resources
As the Asset and plant owner and operator XXXXXX will be responsible for executing and
coordinating Emergency Plans and assisting either ALSTOM and/or Specialist Service
Providers that are required to provide additional support for specific activities, e.g.
Confined Space Rescue, Working at Heights, Under Water Diving.

XXXXXX Power Station Emergency Commander: Overall coordination and


control role during any site major emergency;

XXXXXX Plant Control Room (PCR): Room equipped or with access to


telephone, radio and site plan used in emergencies;

XXXXXX Site Emergency First Response Team: Support and coordination


resource;

XXXXXX Emergency Communications (Unit 2 Power Plant Operator);

XXXXXX Site Nurse- (In attendance during working hours). XXXXXX to ensure
First Aid Centre is prepared to receive patients;

XXXXXX Site First Aid Centre

ALSTOM: support personnel to assist as required (includes First Aiders)

ALSTOM Specialist Service Provider: support personnel on site under specific


situations as agreed by the Alliance Management Team (AMT) and defined by the
scope of work and subsequent risk assessment for the task being carried out;
under this scenario the specialist service provider will assist as required

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

68 of 154

Safety Environment Management Plan

13.16.2 Alstom Resources to an Emergency


ALSTOM upon identification of an emergency situation will take action as follows:
Assess the situation (Accident/Serious injury, Fire/Explosion, Chemical-Oil-Gas
leak, Height Confined Space Rescue)
Assess as a priority any Danger to person and others
If possible render First Aid as required / if safe to do so
If possible direct someone to contact XXXXXX Site Emergency Response Team
(ERT) , if on their own, when satisfied the situation is safe / stable, report to nearest
radio or telephone and contact XXXXXX Site ERT.
Advise XXXXXX ERT as per section 13.16.3 Person Raising Alarm
When XXXXXX ERT confirms details, follow instructions as provided by XXXXXX.
If confident to do so and ONLY as adequately qualified and or trained to do so,
render assistance as required/directed by XXXXXX and /or External Service
Provider Emergency Response Team.

13.16.3 Person Raising Alarm


Notify by phone and/or two way radio on the following numbers:
Emergency phone numbers (internal and external)

Emergency number # 5555 or Station Two-way Radio Network

65 42 1622 when at Liddell

Police 5555

Ambulance 5555

Fire 5555

Refer to XXXXXX Power Station, Internal Phone listing for up to date phone
numbers.
Provide

- name and contact number


- emergency
- location
- assistance required
Wait at scene for help unless at risk
Provide first aid if trained
Control fire if trained.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

69 of 154

Safety Environment Management Plan

13.16.4 Alarm System Overview


Alarm System

Situation

Repetitive Hooting Tone

Alert

Repetitive Rising Pitch Wail

Station Evacuation

Procedure:

13.17

Liddell Power Station Emergency Services Plan

PSSI 110/9

EVACUATION PLAN

13.17.1 Responsibilities
ALSTOM and each Subcontractor nominate emergency/evacuation coordinator and
deputy.
Combination list/ Site Emergency Procedure A02.F44 (Appendix 7) is prepared and
posted on notice boards, crib sheds and offices indicating:
name of emergency/evacuation coordinator, deputy and contact details.
contact personnel and phone numbers.
emergency units / organisations and phone numbers.
Evacuation Assembly Areas and access routes from the work site.
summary of specific procedures, e.g. siren signals, emergency response.
Supervisors

Proceed to Evacuation Assembly Area.


Conduct head count and advise the XXXXXX Evacuation Coordinate in the area.
Await instructions or All Clear.

Personnel

Proceed to Evacuation Assembly Area without vehicles (vehicles must be parked


clear of roadway and shutdown).
Report to Supervisor.
Await instructions or All Clear.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

70 of 154

13.18

Safety Environment Management Plan

BOMB/THREATENING PHONE CALLS


Receiver of Message should:

Obtain as much information as possible from keep on the line as long as possible.

Act as if you have not understood the message,

Ask the caller to repeat the message

Ask where the bomb has been placed, in what building,

When it will explode.

Why was this location selected.

Should we evacuate.

Why has the bomb been placed.

What type of bomb.

What do you want us to do, etc.

Once the connection has been broken, do not hang up the phone.

Record the exact time

Immediately complete Bomb Threat Checklist, noting:


a. exact wording of the message.
b. type of voice, (male, female, child)
c. distinguishing features of the callers voice
d. distinguishing noises or details noticed during the call

Notify security
Forms:

Bomb Threat Checklist

A02.F29

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

71 of 154

13.19

Safety Environment Management Plan

DESIGNATION OF EVACUATION EMERGENCY ASSEMBLY (MUSTER) AREA


The designation of the Emergency Assembly area will be as per the XXXXXX Induction
and the information provided regarding the instructions and identification of the relevant
Assembly area(s) closest to the person at the time of the Site Evacuation.
ALSTOM will use the Job Start Hazard Identification Form A02.F37 by way of a means to
account for all personnel working on site at the time of the Site Evacuation.

2011 XXXXXX Liddell Site Evacuation Plan:

13.20

FIRE PREVENTION AND CONTROL

13.20.1 Equipment
ALSTOM and Subcontractors shall provide portable fire fighting equipment on all moving
plant, site offices, crib sheds, storage areas and work sites.
Note: Equipment must be serviced/checked every 6 months (AS 1851)
Note: As a general rule the XXXXXX Power Station ERP will be the over arching station
site ERP that is to be followed by all employees and subcontractors.

13.21

SECURITY
The XXXXXX Power Station as the asset owner/operator will maintain and adopt overall
site access and security, with all ALSTOM employees and subcontractors complying with

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

72 of 154

Safety Environment Management Plan

the site security and access system requirements as set out in the XXXXXX Power
Station Induction and as directed by XXXXXX Power Station throughout the duration of
the project.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

73 of 154

14

Safety Environment Management Plan

ENVIRONMENTAL MANAGEMENT
ALSTOM and Subcontractors shall ensure environmental issues are effectively managed.
For this contract nominal environmental issues exist with the main issue being accidental
release of a chemical into the drainage system. Procedures to control the identified and/or
possible contract environmental conditions (as identified in HIRAs) may include but are
not be limited to:

Complaints management EAP re: water ways pollution into drains

Air quality [Fugitive emissions] management plan Hot Works generated dust

Noise management plan Scope work

Oil management plan Scope work (drainage of gear box etc)

Stormwater management plan - Scope work (drainage of gear box etc)

Waste management plan General waste

Cultural heritage management plan Laydown areas

Notification of emergencies or incidents - EAP re: water ways pollution into drains
o Contingency/emergency response

14.1

AIR QUALITY - FUGITIVE EMISSIONS

ELEMENT

FUGITIVE EMISSIONS CONTROL

Policy

To prevent the release of fugitive emissions from the site.

Performance
Objective

Minimal impact of fugitive emissions, including but not limited to odour,


dust, smoke, fumes, particulates, and aerosols causing an
environmental nuisance beyond the boundaries of the contract site.
No deliberate burning of vegetation or waste materials shall be
conducted.
Compliance with the relevant requirements of the Environmental
Licence.

Monitoring

The ALSTOM Environmental Function and ALSTOM Site Manager will


identify areas that have high potential for dust generation through
informal inspections HIRAs. Should a complaint be received,
depending on the nature of the complaint either:
Dust deposition gauges will be installed at the complaint source, or
High volume (PM10) monitoring will be conducted at the complaint
source to determine compliance with performance objectives.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

74 of 154

ELEMENT
Reporting

Safety Environment Management Plan

FUGITIVE EMISSIONS CONTROL


All complaints will be managed in accordance with the incident
reporting procedure A03.01.
Any monitoring results will be included in the ALSTOM Weekly Safety
and Environment Report.

Identification of
Receipt of a fugitive emissions complaint or dust creating a workplace
Incident or Failure health and safety issue on site being as a result associated with the
to Comply
works.
Implementation
Strategy/
Mitigation
Measures

A survey will be conducted by ALSTOM Environmental Function to


identify those areas not required for day-to-day operations. Such
areas will not be disturbed and opportunities for revegetation
investigated. Removal of topsoil at any one time will be limited to that
necessary to provide for development. Progressive rehabilitation of
disturbed area will be carried out throughout the contract period.
Dust generated by vehicle movements will be managed by regular
watering of unsealed roads during dry conditions and regular
sweeping of sealed roads.
Dust generated from topsoil stockpiles will be managed by regular
watering during dry and/or windy conditions.
Mobile machinery movement will be restricted to designated routes
and standing areas.
Exhaust emissions from mobile plant will be directed away from the
ground.
Vehicle speeds will be controlled on site for safety requirements and to
minimise dust generation.

Corrective Action

Should an incident or failure to comply with relevant statutes and


standards occur in relation to fugitive emissions from contract
activities, one or more of the following corrective actions will be
implemented by ALSTOM as appropriate:
Assess processes to identify any significant sources of emissions and
if required, modify activities/processes,
Increased irrigation of areas generating dust.
Corrective action is taken using the incident reporting procedure
A03.01 and the incident investigation reporting process..

See procedure B07.01.09 Fugitive dust control

14.2

NOISE CONTROL
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

75 of 154

Safety Environment Management Plan

Noise sources from this contract scope activities may include the following:

cranes and other machinery

power tools

compressors

vehicle plant movements

ELEMENT

ENVIRONMENTAL NOISE CONTROL

Policy

To prevent excessive noise emissions from site contract activities.

Performance
Objective

Noise is not to exceed statutory levels at the nearest residence.


Compliance with the Environmental Licence.

Implementation
Strategy/
Mitigation
Measures

All plant and equipment will be regularly inspected and maintained in


good working condition. Noise control devices will be maintained in
good repair and will conform to AS 2436 (1981) Guide to Noise
Control on Construction, Maintenance and Demolition Sites. Where
possible, noisy activities will be limited to 0630 to 1830 hours from
Monday to Saturday. ALSTOM will advise if there is to be any noisy
work outside these hours.

Monitoring

Monitoring will be conducted immediately following a noise complaint,


in accordance with (Relevant legislation), and Australian Standard
1055 Acoustics Description and Measurement of Environmental
Noise AS1055.1-1997.

Reporting

All complaints will be managed in accordance with the procedure for


Incident Reporting A03.01

Identification of
Incident or Failure
to Comply

The following represents an incident or failure to comply:


Noise complaint received;

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

76 of 154

ELEMENT
Corrective Action

Safety Environment Management Plan

ENVIRONMENTAL NOISE CONTROL


In the event of an incident or failure to comply with statutory or
guideline noise criteria, corrective/preventative actions will be
implemented such as:
Investigate operations and activities to identify the likely source of
problem noise;
Measure sound power and pressure levels emitted from equipment
identified as the likely cause of the problem and review possible
mitigation techniques;
Adopt or implement effective noise mitigation strategies. Report
corrective action to the ALSTOM Management Team and XXXXXX
Power Station Environmental Manager;

See Procedure B07.01.10 Environmental noise control

14.3

CHEMICAL AND OIL MANAGEMENT (HAZARDOUS SUBSTANCES)


Limited quantities of chemicals, some fuels, oil and grease, paints and solvents will be
stored on site for use during work activities.
ALSTOM are to seek approval from XXXXXX Power Station during the site establishment
process in accordance with Section 13.4 with regards to allowing access, the storage of
and handling of hazardous substances on site as aligned with the Chemical Register. The
approval process will take place upon review of the risk assessment process JSEAs
with the XXXXXX Liddell Environmental Manager.
Note: Gear box oil handling and removal off is to be carried out to by Licensed external
service provider subcontractors in accordance with the current and relevant local
Occupational Health and Safety Regulations
Fig. 6 indicates the typical areas of concern for this contract with regards to where
precaution is to be taken in and around these areas and the site drainage system as they
pertain to any accidental release of a chemical or oil.
Fig.6

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

77 of 154

Safety Environment Management Plan

Indicative in these pictures is standard residual particulate matter lying around the
boiler/mills generation area of the power plant and is deemed.

ELEMENT

CHEMICAL AND OIL MANAGEMENT

Policy

To manage the storage, handling, use and disposal of chemicals and oil
and prevent the uncontrolled release of chemicals or oil to the
environment.

Performance
Objective

Compliance with AS1940 Storage and Handling of Flammable and


Combustible Liquids and other relevant Australian Standards.
Compliance with the (Commonwealth) Ozone Protection Act.
No significant chemical spillage is to occur.
No release of chemicals or oil to the environment.

Implementation
Strategy/
Mitigation
Measures

As required by the occupational health and safety regulations, Material


Safety Data Sheets (MSDSs) will be kept in a register at the ALSTOM
Site Office along with a copy located near the chemical storage facility.
Subcontractors shall maintain records of existing inventory, storage
location, personnel training and disposal of waste for all hazardous
materials used on site.
A copy of these records shall be forwarded to the ALSTOM
Environmental Function.
Subcontractor Managers shall train contract staff in appropriate handling
and storage requirements and spill clean-up requirements. Corrosive
materials shall be stored and handled in accordance with AS3780.8
(Class 8 substances Corrosives).

Implementation
Strategy/
Mitigation
Measures (cont)

Chemicals stored in aboveground tanks will be bunded to contain at


least 100% of the capacity of the largest tank plus at least 10% of the
second largest tank. Chemicals stored in drums will be bunded to
contain at least 25% of the maximum stored quantity of chemicals.
Packaged goods will be segregated in accordance with Australian
Standards and be stored in a bunded enclosure.
Waste oils will be stored in accordance with regulatory & XXXXXX
Power Station site requirements and will be removed off site for
recycling by licensed Subcontractors.
Spills will be cleaned up immediately by the Contractor/Subcontractor
responsible for the spill. Contaminated runoff, contaminated soil and
waste clean-up materials will be collected and remediated or disposed
of in accordance with XXXXXX Power Station requirements.
No vehicles or machinery will be washed on site

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

78 of 154

ELEMENT

Safety Environment Management Plan

CHEMICAL AND OIL MANAGEMENT

Monitoring

Contractors/Subcontractors shall perform inspections of bulk and


packaged chemical containers, bunded areas and waste oil storage
areas weekly. The ALSTOM Environmental Function shall perform
inspections of the above on a monthly basis.

Reporting

A record of all inspections and audits shall be maintained for future


review.
The ALSTOM Environmental Function will record and sign off on
inspections of containers and bund integrity. The ALSTOM
Environmental Function will report the results of inspections to the
ALSTOM Management Team via the Weekly Safety and Environment
Report. All spills will be reported by the responsible
Contractor/Subcontractor on Incident Report form and forwarded to the
ALSTOM Environmental Function including actions taken to control,
contain and clean up the spill. All spills will be reported to the ALSTOM
Site Manager and the XXXXXX Power Station Environmental Manager
in accordance with the Incident Investigation Reporting procedure
A03.01.

Identification of
Incident or Failure
to Comply

The following constitutes an incident or failure to comply in relation to


chemical or oil management:
Oil or chemical spill which cannot be immediately controlled
Storage of goods in a facility which does not comply with Australian
Standards
Storage of chemicals or oils [hazardous substances or regulated waste]
in unbunded areas or in areas which do not comply with the respective
Australian Standard
Release of chemicals or oils to the environment.

Corrective Action

Should an incident occur the following corrective actions will be


implemented:
Immediately contain and clean up spill material and or appropriately
dispose of contaminated material;
Implement appropriate corrective/preventative actions;
Notify Emergency Services (as required), the ALSTOM Management
Team and XXXXXX Power Station Environmental Manager of any
significant spill and subsequent follow up actions as soon as possible.
See procedure A03.01 and A03.01.01 Reporting to authorities for
requirements.

See procedures A05.03.01 Storage of flammable and hazardous liquid

14.4

STORMWATER MANAGEMENT

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

79 of 154

Safety Environment Management Plan

Limited quantities of any water usage and therefore subsequent stormwater


contamination exist as part of this contract and the scope activities.
ALSTOM are to seek approval from XXXXXX Power Station during the site establishment
process in accordance with Section 13.4 with regards to any process in the scope,
including as an example:
Gear box flushing.
The approval process will take place upon review of the risk assessment process
JSEAs with the XXXXXX Liddell Environmental Manager.
Section 14.3 Chemical and Oil Management Fig. 6 (above) also indicates the typical
areas of concern for this contract with regards to areas where precaution is to taken in
and around these areas and the site drainage system as they pertain to any accidental
release of contaminated stormwater.

ELEMENT

STORMWATER MANAGEMENT

Policy

To prevent the release of contaminated stormwater from the site.

Performance
Objective

Prevent stormwater run off from contacting wastes or contaminants on


the site by segregating clean runoff water from the runoff generated in
contract and storage areas.
Minimise the potential for suspended sediments, chemical or oil
residues or other residues in stormwater from the contract site, being
released to the stormwater discharge pit.
Control stormwater runoff to minimise or prevent impacts on the local
environment.
Compliance with the Environmental Licence.

Implementation
Strategy/Mitigation
Measures

ALSTOM will develop and maintain workforce awareness of the


importance of overall good housekeeping and the prevention of
stormwater runoff contamination in order to achieve an acceptable
stormwater runoff quality. The ALSTOM Site Manager and site
Contractor/Subcontractor Managers will maintain site housekeeping
standards. Diversions and drains directing runoff water will be
maintained.
Where required Jute matting, straw bales and sediment fences will be
installed around the contract areas to minimise sediment run off from
areas here top soil has been disturbed.
All chemicals and oils will be stored in bunded areas.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

80 of 154

Safety Environment Management Plan

ELEMENT

STORMWATER MANAGEMENT

Implementation
Strategy/Mitigation
Measures (cont)

All chemicals will be stored and handled in accordance with relevant


Australian Standards to minimise the potential for contamination of
stormwater runoff from the site.
Used passive absorbent materials and oil/water separator wastes will
be stored in an appropriate manner by the Contractor/Subcontractor for
disposal as approved by the relevant authority.
Limit forward disturbance of topsoil to that necessary to provide for
development.
Carry out progressive rehabilitation during the contract period.
Protect table drains and channels from scouring as necessary.
Restrict mobile equipment and vehicles to defined roadways.

Monitoring

The ALSTOM Environmental Function will visually monitor diversion


bunds and drains on the contract site.
The ALSTOM Environmental Function will routinely inspect Sediment
traps including immediately following rainfall events to ensure they are
working effectively and cleaned out if necessary.
Inspections will be conducted as part of the general housekeeping to
ensure storm water runoff does not contain rubbish or contaminants.

Reporting

A record of all-formal inspections and audits shall be maintained for


future review.
The ALSTOM Environmental Function will report to the ALSTOM Site
Manager who will report to the ALSTOM Management regarding all
Environmental incidents that result in actual or potential environmental
harm or have significant impacts on the quality of stormwater from the
site.
Any significant incident will be reported to the ALSTOM Management
Team and XXXXXX Power Station Environmental Manager as
applicable as outlined in Notification of Emergencies or Incidents.

Identification of
Incident or Failure
to Comply

The following is to be classified as an incident or failure to comply with


the stormwater management plan:
Breach in integrity of pavement, bunds or drains
Spilled chemicals or liquid wastes entering the stormwater drainage
system or waterways
Inadequate general housekeeping to prevent general rubbish and
contaminants from entering the stormwater runoff leaving the contract
site
Non compliance with the Environmental Licence.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

81 of 154

ELEMENT
Corrective Action

Safety Environment Management Plan

STORMWATER MANAGEMENT
Should an incident occur in relation to the Stormwater Management
Plan, the following corrective actions will be undertaken by the
ALSTOM as appropriate:
Environmental Protection Authority stormwater controls (e.g.
pavement, bunds and drains)
Contain and remediate or dispose of contaminated material or
contaminants
Treat or dispose of contaminated stormwater
Undertake additional general housekeeping to minimise rubbish and
contaminants entering the stormwater system
Review work place practices in relation to stormwater management;
Report corrective action to the ALSTOM Management Team and
XXXXXX Power Station Environmental Manager.

See procedure B07.01.10

14.5

WASTE MANAGEMENT
The Waste Minimisation and Management acts provide the legislation and regulatory
controls for management of waste.
Wastes generated from the contract activities on the site include:

Scrap metal

General building rubbish

Waste oils and solvents and

General office waste/rubbish.

ELEMENT

WASTE MANAGEMENT

Policy

To prevent or minimise the generation of wastes (where practicable)


and to contain, control and dispose of waste in accordance with
required waste management practices.

Performance

All wastes will be minimised, recycled, or disposed of in manners


approved by the ALSTOM Site Manager and XXXXXX Power Station
Environmental Manager, whichever is applicable.
Compliance with the Environmental Licence.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

82 of 154

ELEMENT

Safety Environment Management Plan

WASTE MANAGEMENT

Implementation
Strategy/
Mitigation
Measures

ALSTOM during the contract will implement the following measures.


Where possible waste materials will be separated for storage and
prepared for transport and disposal
Where practicable, timber, metal, bricks and other major recyclable
wastes will be stored in safe, secure areas away from drains or
watercourses prior to reuse or collection by Subcontractors
Waste paper will be collected and prepared for removal by a paper
recycler or will be mulched and used on landscaped areas where
possible following approval from the ALSTOM Management Team
Management of stormwater is to be in accordance with the Stormwater
Management Plan
Waste oil and grease will be stored in a suitable facility away from
drains or watercourses in bunded areas prepared for collection by a
licensed waste recycler or Subcontractor.
Garbage bins with lids will be provided on site for general rubbish

Implementation
Strategy/
Mitigation
Measures (cont)

loading and unloading of hazardous materials will only be performed in


designated areas in a manner that minimises the potential for spillage
or loss of materials requiring subsequent disposal
ALSTOM contract personnel, trained in contingency action and spill
clean up procedures, will supervise all bulk transfers of fuel and/or
chemicals on site to minimise the potential for spillage
An approved Subcontractor will remove regulated wastes for disposal
or recycling off-site. Regulated wastes will not be sent for disposal at
any facility without written approval from the person operating that
facility. All regulated waste movement offsite will be recorded using the
Regulated Waste Movement form.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

83 of 154

ELEMENT

Safety Environment Management Plan

WASTE MANAGEMENT

Monitoring

The ALSTOM Environmental Function or designated personnel will


conduct routine checks of waste chemical storage containers and
bunds. When regulated waste is removed from the site, the ALSTOM
Environmental Function will provide the transporter with the following
information:
The generators name, address, local government and contact details,
or The generators identification number
The name, address and contact details of the waste receiver
The day and time the generator provides the waste to the transporter
The load number
The consignment number for the load (when transporting waste to a
receiver outside the state.)
The type and number of containers in which the waste is contained,
and the wastes UN number, packing group designator, dangerous
goods class and any subsidiary risk (when the waste is dangerous
goods)
The type and amount of waste, the wastes physical nature, and the
waste code and
The waste origin code for the activity that generated the waste.
The ALSTOM Environmental Function will also provide the following to
the administering authority:
The information provided to the transporter
The transporters name, address and contact details
The transporters environmental authority number
The registration number of the vehicle used to transport the waste
(when the vehicle is a motor vehicle).

Reporting

The ALSTOM Environmental Function will report results of routine


inspections to ALSTOM Site Manager and the ALSTOM Management
Team.
The XXXXXX Power Station Environmental Manager will record details
of storage and disposal of waste in accordance with licence conditions.
The XXXXXX Power Station Environmental Manager will be
responsible for notifying the Local Authority if any regulated wastes, or
any materials which may have been disposed of on site and have the
potential to cause land contamination. Any communication with the
Environmental Protection Authority by the ALSTOM will be as directed
by XXXXXX Power Station Environmental Manager.
A record of all inspections and audits shall be maintained for 5 years
for future review.
Changes to the Waste Management Plan will be submitted to the
ALSTOM Management Team and XXXXXX Power Station
Environmental Manager for comment.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

84 of 154

ELEMENT

Safety Environment Management Plan

WASTE MANAGEMENT

Identification of
Incident or Failure
to Comply

The following would constitute an incident or failure to comply in


regards to waste management:
Unauthorised removal of wastes from the premises
Unauthorised disposal of wastes or materials which have the potential
to cause contamination
Disposal of waste management records prior to five years
Any breach in containers for transporting or storing hazardous
materials
Disposal of regulated waste on-site without approval of the ALSTOM
Management Team and XXXXXX Power Station Environmental
Manager
Transport, storage or disposal of wastes by an unlicensed
Subcontractor and/or to a facility unlicensed to accept a specific waste
Non compliance with the Environmental Licence.

Corrective Action

In the event of an incident the following corrective actions will be


undertaken as appropriate:
Review work practices and update plan and procedures accordingly
The ALSTOM will notify the ALSTOM Management Team and
XXXXXX Power Station Environmental Manager immediately in the
event waste is removed from the site in an unauthorised manner
Any spillage will be cleaned up immediately and the waste disposed of
by the respective Contractor/Subcontractor in an approved manner
Corrective action will be reported to the ALSTOM Management Team
and XXXXXX Power Station Environmental Manager.

See procedure A05.03.02 Controlled Wastes

14.6

CULTURAL HERITAGE
The management of cultural heritage during the Works will be conducted as listed below:

ELEMENT

CULTURAL HERITAGE MANAGEMENT PLAN

Policy

To prevent loss of or damage to potential cultural heritage sites during


scope activities including in particular lay down areas.

Performance
Objective

Compliance Council Environmental Plan


State Heritage Listing
Compliance with the Environmental Licence.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

85 of 154

ELEMENT
Implementation
Strategy/
Mitigation
Measures

Safety Environment Management Plan

CULTURAL HERITAGE MANAGEMENT PLAN


If archaeological material including possible human bone material is
identified at any stage during the contract of any part of the Works, work
must cease immediately within the immediate area and the ALSTOM
Site Manager must immediately advise site owner.
If bone material is identified, and the bone is of possible human origin,
the Site manager must immediately notify XXXXXX Power Station and
the Police. The material must be shown respect and treated sensitively
to avoid unnecessary removal or disturbance.

Monitoring

Visual observation and inspection included in contract activities.

Reporting

Summary details of Finding (e.g. where, when, witnesses etc) to be


recorded.

Identification of
Mandatory reporting action to ALSTOM Management.
Incident or Failure Non compliance with the Environmental Licence.
to Comply
See procedure B07.01.11 Cultural environmental management

Forms:

Site Safety and Environmental Analysis

A02.F01

Site Hazard Inspection Checklist

A04.F14

Office Safety Inspection Checklist

A02.F15

Incident reports

A03.F01

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

86 of 154

15
15.1

Safety Environment Management Plan

INCIDENT/INJURY CONTROL
GENERAL
All incidents/injuries are reported and recorded by ALSTOM, inclusive of Subcontractors.
Significant (non trivial) incidents are to be reported to ALSTOM and recorded in
accordance A03.01 and corrective actions recorded. The following details the action,
responsibilities and reporting requirements as required by A03.01, Incident Reporting and
XXXXXX Power Station requirements.

15.2

MINOR INCIDENTS/INJURIES (FA)


All minor incidents are to be reported to Supervisors. Treatment for minor injuries will be
by an appointed First Aider and all treatments recorded and reported to XXXXXX Power
Station and the Register and the ALSTOM Incident Report on Lotus Notes.

15.3

MEDICAL TREATMENT / LOST TIME INJURY (MTI / LTI)


If after receiving First Aid treatment an employee requires further medical treatment, the
following shall apply:

15.4

All first aid treatment must be reported to the Site Safety Function or an ALSTOM
Supervisor as soon as possible for immediate notification to Management.

Any person requiring off-site medical attention will be accompanied by the Sub
contractor Management Representative and/or ALSTOM representative.

Subcontractor/ALSTOM representative to inform the treating doctor of available


alternate duties to enable assessment for a return to work.

Subcontractor/ALSTOM representative to accompany the injured person home or


back to site.

ALSTOM notified as soon as possible of any off-site treatments

Manager / Supervisor to fill in the Incident form located in the XXXXXX Power
Station Medical Centre and notify XXXXXX of the MTI.

SERIOUS INCIDENTS
The ALSTOM and XXXXXX Site Emergency Coordinator or Site Safety Function / Safety
Representative must be immediately notified of a serious incident or rescue to (as
required to):

ensure site First Aid attendants are contacted to respond and begin treatment;

assume control, communicate with and direct emergency services from the site
office;

ensure traffic control and direct emergency services to the incident scene;

secure the incident to:

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

87 of 154

Safety Environment Management Plan

A. Prevent any further injury


B. Prevent access of unauthorised personnel
C. Prevent disturbance of the site for subsequent investigations (except as
required to effectively deal with the accident/injury and allow safe stabilise
and transfer the injured person)
D. Allow investigation by the ALSTOM Project Manager, Subcontractor or
XXXXXX Power Station representative and statutory authorities.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

88 of 154

15.5

Safety Environment Management Plan

INCIDENT REPORTING, INVESTIGATION AND CLOSEOUT


All incidents must be reported immediately to the ALSTOM Site Safety Function and /or in
their absence a member of the ALSTOM project management team and subsequently
reported to/recorded in XXXXXX Power Station Incident Management System and the
Lotus Notes Actions Incidents Database or on an Incident Report Form A03.F01 and
followed up by reporting through the details to
ALSTOM requirements for the reporting, investigation and closeout are as follow:

Type of incident

Notify

When

First aid only

Supervisor / XXXXXX

Immediately

(Work Injury - WI)

Site Manager/supervisor / XXXXXX

By the end of shift

Project Manager, Head Office /


Industrial Processes (Safety/QA)

Monthly report

Medical treatment injury Site Manager/supervisor / XXXXXX


(MTI)

Lost time injury (LTI)

Workers compensation
claim

Fatality

Other dangerous
occurrence/situation

Immediately following first


aid treatment

Project Manager, Head Office /


Industrial Processes (Safety/QA)

Monthly report

Site Manager/supervisor / XXXXXX

Immediately

Rehabilitation coordinator

By the end of shift

Project Manager, Head Office /


Industrial Processes (Safety/QA)

Within 2 hours and the


monthly report

Company Managing Director

Within 48 hours

Site Manager/supervisor / XXXXXX

Immediately the claim is


made

Rehabilitation coordinator and insurer

Immediately the claim is


made

Project Manager, Head Office /


Industrial Processes (Safety/QA)

Monthly report

Site Manager/supervisor / XXXXXX

Immediately

Project Manager, Head Office /


Industrial Processes (Safety/QA) and
GMs

Immediately the situation


allows

Company Managing Director


Local Regulatory Body (e.g. WorkSafe)

Immediately the situation


allows, but after above

Site Manager/supervisor / XXXXXX

Immediately the situation is


under control

Project Manager, Head Office /

Immediately the situation is

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

89 of 154

Type of incident

15.6

Safety Environment Management Plan

Notify
Industrial Processes (Safety/QA)

When
under control

Company Managing Director


Local Regulatory Body (e.g. WorkSafe)

Immediately the situation is


under control

INCIDENT AND NEAR MISSES


Personnel will be encouraged to report and record (on an Incident Report Form A03.01
and/or on the Lotus Notes Incident Database) all incidents and near misses for immediate
action to ensure the incident will not recur or the situation is controlled for rectification.

15.7

REPORTING TO REGULATORY BODY


In accordance with the Occupational Safety and Health requirements, ALSTOM will report
injuries to the applicable authority with consultation through XXXXXX Power Station. See
procedure A03.01.01 Regulatory reporting requirements for the specific requirements for
OHS and Environmental reporting in different jurisdictions

15.8

REHABILITATION
Rehabilitation facilitates the safe return of injured persons to meaningful and productive
work and includes:

15.9

Nomination of a Rehabilitation Coordinator

Development of a program for the injured person in conjunction with the treating
Medical Practitioner

Coordination of a return to work

Contact and correspondence with the injured person

PROCEDURE WHEN AN INJURY OCCURS


It is the employees responsibility to notify their supervisor or manager of any injury as
soon as is practicable.
Once an injury is notified the Company will ensure that the injured person receives
appropriate first aid and/or medical treatment as soon as possible and will conduct an
appropriate investigation to prevent a recurrence.
The Company will notify their insurer of any reportable injury within the relevant time.
The Workers Compensation insurer is:
QBE Workers Compensation (NSW) Ltd Policy Number 1SF0013604GWC154
and can be contacted by:
Phone No.: (02) 9375 4504

Fax No.: (02) 9375 4666

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

90 of 154

15.10

Safety Environment Management Plan

FOLLOW UP AFTER INJURY


The company nominated Rehabilitation Coordinator (RTWC) is Grady Chan,
administrated through the EHS and Industrial Processes Manager - Darryl Dean and
can be contacted by:
Phone No.: (02) 8870 6000 / Direct No.: (02) 8870 6353 / Mob. 0403 946 120
Fax No.: (02) 9887 4602
The site RTW Site reporting personnel reporting directly to the RTWC is:
The ALSTOM Site Manager/Supervisor
The RTWC along with the assistance of the Site Safety Function will cooperate in
developing and complying with an injury management plan for an injured employee. The
RTWC will maintain a case file and protect the confidentiality of the information on this
file.
The company nominated
medical provider is:

Brook Medical Centre


64 Brook St,
Muswellbrook,
NSW 2333

and can be contacted by:


Phone No.: (02) 6543 1222

Fax No.: (02) 6542 5667

NOTE: After Hours Emergency 000 or (02) 6542 2000 Muswellbrook District Hospital
The Clinic practitioners act as consultants to advise management on rehabilitation and
occupational health.

15.11

FINDING SUITABLE DUTIES

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

91 of 154

Safety Environment Management Plan

When the injured employee is, according to medical judgement, capable of return to work,
an individual return to work plan will be developed offering suitable duties which will be
identified after consultation with relevant parties and will be specified in writing.
Appropriate assistance will be given to employees from a non-English speaking
background and to those permanently unable to return to pre-injury duties.

15.12

INVOLVING A REHABILITATION PROVIDER


The following accredited rehabilitation provider(s) are available to assist when required in
the rehabilitation of those employees who suffer a workplace injury or illness:
Medibank Ph: 1300 851 031 or (02) 4016 1500

15.13

CONSULTATION
Employees will be informed of their rights and responsibilities and of Company policies on
rehabilitation. Such consultation will include Occupational Health & Safety Committees
(where applicable), and relevant employee representatives.

15.14

DISPUTES
The Company accepts the need to consult with employees and their representatives on
disputes and to contact the WorkCover NSW, or an Injury Management Consultant.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

92 of 154

15.15

Safety Environment Management Plan

EMPLOYEES ASSISTANCE PROGRAM (EAP)


The Company accepts the need to provide all employees and associated relevant parties
with the resources to provide counselling pertaining to personal problems arising from
critical incident(s), health and welfare and general mental and associated physical wellbeing that are affecting employees work. For that reason the Company has established a
case by case EAP that is coordinated through an external service provider:
Work Solutions Australia (Medibank) Ph: 1300 851 031 or (02) 4016 1500

Procedure:

Incident Reporting

A03.01

First aid assessment

A02.F20

Rehabilitation

A03.04

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

93 of 154

16
16.1

Safety Environment Management Plan

SAFETY PERFORMANCE AND STATISTICS


XXXXXX SITE
REQUIREMENTS

SPECIFIC

CONDITIONS

&

SAFETY

PERFORMANCE

The following are site specific Q EHS items that require further clarification as part of this
plan having been identified within the XXXXXX Site Conditions Information Booklet and
subsequently require addressing in order for this plan to be compliant with XXXXXX
requirements. Further clarification of each item can be found in Information Booklet:

All mobile telephones are banned from the Power Block area (i.e. the power station,
as adverse to the administration area), with the exception of supervisors and
managers for job site communications. The use of mobile telephones in the power
block area shall only be conducted while the person is not in close proximity to switch
gear and not carrying out physical work or walking.

Alcohol and illicit drugs are not permitted on any part of the XXXXXX site.
Personnel under the influence of alcohol, illicit drugs or any other performance
impairing substance are not permitted to attend work on site.
o

Personnel with alcohol BAC levels of .02 % and above are classified as being
under the influence. Personnel with drug levels as defined in AS 4760 and
above are classified as being under the influence.

Assessment and monitoring of Personnel in this regard will be in accordance


with the Drugs & Alcohol Policy within this SEMP and any XXXXXXs site
specific testing requirements.

Smoking, XXXXXX have a Smoking Policy which DOES NOT ALLOW SMOKING in
any other areas except for the designated smoking areas as indicated on the Station
Site Smoking Areas Layout Dwg No. A0-LD820291-01 (refer section 33).

During the Outage, Radiography will be carried out generally at change of shifts or
meal breaks and the areas clearly signed and barricaded.
Notification will be given by several means under the arrangement of the subcontractor:

16.2

At the daily outage meeting.

Radio channels

Signage in the lift and general work areas / barricades

Employees MUST NOT ENTER the barricaded areas unless authorised by the
Radiation Officer.

ALSTOM AND SUBCONTRACTORS


Current safety statistics will be displayed in ALSTOM Offices and Workplaces to reflect
and provide feedback/comment on compliancy, thus keeping the workforce duly informed
of all Q EHS matters concerning the workplace.
Safety Performance will be measured according to Company requirements, reported
monthly, or as agreed with XXXXXX Power Station.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

94 of 154

Safety Environment Management Plan

ALSTOM Subcontractors and Suppliers shall report, investigate and maintain statistics
and records of all First Aid, Medically Treated, Lost Time and Serious Accidents and
Incidents/Near Misses and submit weekly and monthly accident statistics to the ALSTOM
site office by the nominated times.

16.3

SAFETY STATISTICS
Safety statistics will be recorded and reported on ALSTOM and XXXXXX Power Station
Computer system, Monthly Safety Report, and will include such matters as:

16.4

Man hrs/ numbers

Leadership PPIs

Pre-start meetings

Workplace Inspections

Safety Walks

Hazard Identifications

Permit to Work Compliance

Toolbox Meetings

Incident/Hazard reporting (LTIFR, MTIFR, Injury Analysis)

Environmental data (as applicable / as possible)

EMPLOYEE SAFETY PERFORMANCE AND APPRAISAL


ALSTOM recognises that all employees on this project have an equal responsibility for
safety. Employee commitment to safety programs will be assessed through feedback
from supervisory and management staff. Employees assessed unsatisfactory will be
counselled to resolve any underlying problems or difficulties. Continued non-compliance
with ALSTOM and XXXXXX Power Station requirements may result in suspension or
removal from site.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

95 of 154

17

Safety Environment Management Plan

WORKPLACE INSPECTIONS, FRESH EYES AND AUDITS


ALSTOM and Subcontractors will conduct regular inspections and audits.

17.1

INFORMAL WORKPLACE INSPECTIONS


Supervisors shall perform informal workplace safety inspections throughout the day and/
or as defined by the project requirements.
The aim of the inspection(s) are to identify EHSMS compliancy, unsafe practices and
conditions check re:

17.2

JSEAs, SSEA, SEMP, PIP, ITPs and Compliance Audits on workgroups

Access is safe, Workplace, housekeeping, tools and equipment are in good order

Personnel understand the correct method and tools required to perform the task

Behaviour based safety observations

Skills necessary

Personal protective equipment

Registers

PLANNED INTERNAL SAFETY INSPECTIONS (SAFETY WALKS)


All work areas will be included in the inspection program according to work in progress.
An inspection team to be made up from a representation of either all or a combination of
the:
Management (PM, SM, Site Safety Function, ALSTOM Corporate Rep.)
Supervisors and
Employees
And the team shall inspect work areas on the inspection program weekly and/ or as
defined by the project requirements.
The Aims of the inspection in addition to above in section 17.1:
Ensure safe conditions and practices
Maintain standards
Motivate all personnel and increase safety awareness
Determine effectiveness of induction and training
Monitor corrective action from Job Safety Analyses, workplace inspections and
accident/incident investigations.
Checklists will be developed according to work in progress.
Reports (A02.F14 or similar, including the Manager and Supervisor Routine Hazard
Identification Guidelines Appendix 4) including corrective action will be issued to ALSTOM
Project Manager, Site Safety Function, XXXXXX Power Station, Project Safety Group,
Subcontractors Management, attendees and notice board.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

96 of 154

Safety Environment Management Plan

Additionally ALSTOM Management Representatives and when on site ALSTOM


Corporate Representative(s) will carry out periodic Procedural Checks using the
Procedures Check A02.F50 and either the Hazard Identification Record Sheet and OHSE
Improvement Report Sheets A02.F54 or the Managers General Planned Inspections
Record Sheets A02.F80. Either of which are then documented into the company
Database.

17.3

PLANNED INTERNAL SAFETY REQUIREMENTS


2 per week

17.4

INTERNAL SAFETY AND ENVIRONMENTAL SYSTEM AUDITS


Audits shall be scheduled to verify SEMP requirements and identify potential hazards and
risks.
An Audit Checklist or standard checklist will be used to determine:
The absence of, or the failure to implement and maintain, one or more management
system elements, or a situation which, on the basis of the available evidence.
If there is significant doubt as to the capability of the system to achieve the policy
and objectives of the organisation and satisfy legal and regulatory requirements.
If there is significant doubt as to the quality of what the organisation is supplying.
The client audit team shall meet with the ALSTOM Project and/or Site Manager or
nominee to summarise audit findings and acknowledge any Corrective Action Request
(A03.F04). Results shall be documented in an Audit Report for issue to:
Site Safety Function
Site Environmental Function
Subcontractors representative as appropriate
ALSTOM Project Manager
XXXXXX Power Station representative
The Site Safety Function shall oversee corrective action by the agreed dates, maintain a
Register and return completed copies of Corrective Action Requests to the audit team.
The Register shall be reviewed at Project Progress meeting as required and at Site
Safety Committee meetings or as per the agreed consultative arrangement as part of
either the job-start or toolbox meetings.

17.5

PLANNED INTERNAL AUDITS


1 per outage

17.6

REGULAR FIELD AUDITS


Field audits will be conducted by the safety Functions on a regular basis to determine
how supervisors are managing safety compliance during the outage and will focus on the
following high risk tasks:

Grinding, welding & cutting

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

97 of 154

Safety Environment Management Plan

Rigging / dogging operations

Scaffolding

Forklifts

Asbestos handling

Oil & Grease Handling-

Crane operations

Elevating Work Platforms

JSEA

Details on safe verses unsafe behaviour will be tracked for each Workgroup / supervisor
to assist in performance / compliance management.

17.7

EXTERNAL SAFETY AND ENVIRONMENTAL AUDITS


ALSTOM will audit all major Subcontractors safety management plans and systems
within 3 months of commencement and regularly thereafter and / or at the discretion of
ALSTOM within the initial 3 month period (e.g. random audit selection, incident
investigation etc). External consultants and/or statutory authorities may be involved to
ensure objectives are achieved.

17.8

IMPROVEMENT OR PROHIBITION NOTICE


Where a Regulatory Body Inspector issues an Improvement or Prohibition Notice,
ALSTOM will:

Provide a copy of the notice to the relevant health and safety representative;

Advise the workers in the area;

Display the notice;

Provide a copy of the notice to the XXXXXX Power Station Safety Manager

Enter the details into the Incident reporting system and database and complete
an investigation and corrective action.

Forms:

Corrective Action Request

A03.F04

Corrective Action Request Register

A03.F15

Site Safety Inspection

A02.F14

Procedures Check

A02.F50

Hazard ID Pocket Book

A02.F54

Managers General Planned Inspection

A02.F80

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

98 of 154

18

Safety Environment Management Plan

FIRST AID KIT REQUIREMENTS

18.1

TYPES OF INDUSTRY AND FIRST AID REQUIREMENTS FOR NSW

FIRST-AID KITS
DESCRIPTION OF APPLIANCE OR REQUISITE
Adhesive plastic dressing strips, sterile, packets of 50
Adhesive dressing tape, 2.5cm x 5cm
Bags, plastic, for amputated parts:
small
Medium
large
Dressing, non-adherent, sterile, 7.5 cm x 7.5 cm
Eye pads, sterile
Gauze bandages,
5 cm
10 cm
Gloves, disposable, single
Rescue blanket, silver space
Safety pins, packets
Scissors, blunt/short nosed, minimum length 12.5 cm
Splinter forceps, stainless steel
Sterile eyewash solution, 10 ml single use ampoules or sachets
Swabs, prepacked, antiseptic, packs of 10
Triangular bandages, minimum 90 cm
Wound dressings, sterile, non-medicated, large
First-aid pamphlet (as issued by the St John Ambulance, or the
Australian Red Cross Society, or any first-aid pamphlet approved by
the Authority)

CONTENTS
FIRST-AID KIT
A
B
2
1
1
1
2
1
2
1
2
1
5
2
5
2
3
1
3
1
10
4
1
1
1
1
1
1
1
1
12
6
1
1
8
4
10
3
1
1

C
1
1
1
1
2
1
1
1

First-aid kit A For factories and construction sites at which 25 or more people work, and for
other places of work at which 100 or more people work.
First-aid kit B For factories and construction sites at which fewer than 25 people work,
and for other places of work at which fewer than 100, and more than 10, people work.
First-aid kit C For any place or work, other than a factory or construction site, at which 10 or
fewer people work.

18.2

FIRST AID KIT TO BE USED:

In most cases these should be modified by risk assessment results, however for this contract
ALSTOM will use Kit B for both the office and site locations, with additional equipment as required
by the JSEA. First Aid Kits will be located in the ALSTOM Mills site office and workshop.
Number on
site
Construction
site
NSW

Office
NSW

0 _ 24

25-49

50-99

100-149

150-299

above 300

First aid kit B


First aider

First aid kit A


First aider

First aid kit B


First aider

First aid room


Occupational cert.

First aid room


Occupational
cert.

First aid room


Occupational
cert.

<10 kit B or
C

Kit B
1 first aider

Kit B
1st aiders as
assessed

Kit A
1st aiders as
assessed

Kit A
1st aiders as
assessed

>200 first aid


room
Occupational

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

99 of 154

Mobile

Must assess
& provide
first aid and
aider

Must assess &


provide first
aid and aider

Safety Environment Management Plan

Must assess &


provide first aid
and aider

Must assess &


provide first aid
and aider

Must assess &


provide first aid
and aider

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

cert.
Must assess &
provide first aid
and aider

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

100 of 154

19
19.1

Safety Environment Management Plan

RECORDS
PROJECT FILING SYSTEM

FOLDER /
SECTION
1

DESCRIPTION
DOCUMENT CONTROL

PURCHASING

HUMAN RESOURCES

SITE WORK

INCIDENTS & INJURIES

QUALITY SAFETY ENVIRONMENT

CONTRACT

COST CONTROL

ENGINEERING

10

MANUALS

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

101 of 154

20

Safety Environment Management Plan

ASBESTOS MANAGEMENT INFORMATION


Asbestos containing materials and location will be defined in pre-outage work scopes in
accordance within XXXXXX Power Station Asbestos Register. Outage scope may under
some situations be deemed to be asbestos containing until proven otherwise. All normal
maintenance programming within set work task should be free or identified as asbestos
containing material areas and treated accordingly.
CAUTION: If any thermal insulation material or gasket material is thought to be asbestos
containing, DO NOT attempt to remove until it has been assessed by an appropriate
qualified person.

IF YOU COME ACROSS ANY SUSPECT MATERIAL - YOU SHALL

STOP WORK

NOTIFY OHS &/OR ASBESTOS FUNCTION/COORDINATOR (Day shift)

OHS &/OR ASBESTOS FUNCTION/COORDINATOR (Night Shift - if applicable)

CLEAR THE VICINITY OF ANY OTHER PERSONS (IF NECESSARY)

BARRICADE THE AREA ( IF NECESSARY)

WAIT OUT SITE THE BARRICADED AREA, DO NOT RETURN TO YOUR CRIB
AND/OR CHANGING ROOM

YOUR SUPERVISOR WILL INFORM YOU ON WHAT TO DO NEXT.


IF IT IS THOUGHT YOU MAY HAVE CONTAMINATED YOUR CLOTHING:-

REMOVE EXTERNAL LAYER OF CLOTHING And LEAVE BESIDE WORK AREA


1. Overalls
2. Gloves
3. Wash Boots

CLOTHING WILL BE BAGGED BY COMPETENT PERSON (IF REQUIRED)


CLOTHING NOT TO BE TAKEN HOME
THE ASBESTOS COORDINATOR WILL:

CONTACT THE SUPERINTENDENT

CONTACT THE RELEVANT H&S REP

ARRANGE THE HYGIENIST AND THE REMOVALIST TO CONDUCT AN


INSPECTION

SAMPLE MATERIAL (IF REQUIRED)

FURTHER BUNT OR BARRICADE AREA

ORGANISE REMOVAL OR ENCAPSULATION AS REQUIRED

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

102 of 154

Safety Environment Management Plan

All identified asbestos containing materials will be handled, monitored and removed as
per the legislation applicable to the project.

20.1

ASBESTOS MANAGEMENT PROCESS IDENTIFICATION FLOW CHART


(A02.F88)

STOP WORK IN THE IMMEDIATE


AREA BARRICADE AS NECESSARY

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

103 of 154

21
21.1

Safety Environment Management Plan

SUPPORTING EHSMS DOCUMENTATION


POLICIES AND PROCEDURES
As referenced in the greyed out boxes within this document (e.g. below).
Procedure:

Document Name ?

A0#?

Form:

Form ?

A0#.F.?

Refer separate EHSMS document(s) available on request.

21.2

PROJECT IMPLEMENTATION PLAN (PIP)


Refer separate document within project filing system

21.3

SITE PERSONNEL REGISTER (AS PER ACCOUNTABILITY WITHIN THIS


SEMP)
Note:
In accordance with Section 8 Implementation, and the Responsibilities of employees on
the this Project, under sub-section 8.1 Organisations the associated personnel aligned
and pertinent to the defined roles and responsibilities outlined, are defined in the Site
Personnel Register as a living document which is updated as required throughout the
duration of the project.
Refer separate document within project filing system

21.4

ALSTOM GENERAL INDUCTION BOOKLET A06.M01

21.4.1 Alstom Site Specific Induction Information


Refer separate document within project filing system

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

104 of 154

22
22.1

Safety Environment Management Plan

LEGISLATIVE REFERENCES
<STATE WHICH APPLICABLE LEGISLATION>
ALSTOM maintain a database of legislation that may be relevant to each project on the
Lotus Notes Operations Database. As part of the project planning the legislation that is
relevant to this project has been identified.
Not to detract in any way from ALSTOMs or its Subcontractors statutory obligations
under any State or Federal legislation dealing with workplace health, safety, welfare,
discrimination, equal opportunity, harassment and other issues, both parties are
responsible for the safety of the services and personnel on the Contract area and must
ensure that all persons on the Contract area observe at all times a safe system of work in
accordance with the applicable legislation, not limited to, but including the following:
Note: Please refer to the latest revision of the following documentation.
Principal Legislation (<Insert the correct Legsilation)

Legislation - National

National OHSC Standard


ASCC Guide on SMF
National Standard for control of workplace hazardous chemicals (draft)
National Standard for licensing persons performing high risk work 2006
National Standard for the control of Workplace Hazardous Substances Part 2 Scheduled carcinogenic substances
NOHSC (1989) Technical Report on Synthetic Mineral Fibres
NOHSC (1994) National Exposure Databank on Synthetic Mineral Fibres
NOHSC: 10005 (1994) List of designated hazardous substances
NOHSC: 1001 (1990) National Standard for Manual Handling
NOHSC: 1003 (1989) Exposure Standards for Atmospheric Contaminants in the Occupational Environment
NOHSC: 1004 & :2006 (1989) National Standard and Code of Practice for the safe Use of Synthetic Mineral Fibres
NOHSC: 1005:1994 Model regulation for the control of workplace hazardous substances
NOHSC: 1007(2000) Occupational Noise National Standard & Code of Practice NOHSC:2009(2000)
NOHSC: 1008 Approved criteria for classifying hazardous substances
NOHSC: 1010 National standard for plant 1994
NOHSC: 1014 Major hazard facilities 2002

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

105 of 154

Safety Environment Management Plan

NOHSC: 1015 Storage and Handling of Workplace Dangerous Goods National Standard
NOHSC: 1016 (2005) NATIONAL STANDARD FOR CONSTRUCTION WORK
NOHSC: 2002 (1988) Guide to the Control of Asbestos Hazards in Buildings and Structures []
NOHSC: 2002 (2005) Code of Practice for the Safe Removal of Asbestos []
NOHSC: 2005 (1990) National Code of Practice for Manual Handling
NOHSC: 2011-2003 National Code of Practice for the Preparation of a Material Safety Data Sheet
NOHSC: 2012 National code of practice for the labelling of workplace substances
NOHSC: 2016 Code of practice for Control of major hazard facilities
NOHSC: 2017 Storage and handling of dangerous goods code of practice
NOHSC: 2018 (2005) CODE OF PRACTICE FOR THE MANAGEMENT AND CONTROL OF ASBESTOS IN
WORKPLACES
NOHSC: 3003 (2005) Guidance Note for the Membrane Filter Method for the Estimation of airborne asbestos dust
NOHSC: 3008 (1995) Guidance Note on the Interpretation of National Exposure Standards for Atmospheric
Contaminants in the Occupational Environment
NOHSC: 3009 (1990)Guidance Note for Placarding Stores for Dangerous Goods and Specified Hazardous Substances
] NOHSC: 3010 (1990)]Guidance Note for Emergency Services Manifests

Legislation - Local

<Insert the Applicable Legislation>

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

106 of 154

APPENDIX 1

Safety Environment Management Plan

SCOPE OF WORK

Paste project scope/overview here:


For extended contract scope details, please refer separate document.

<Insert Contract Number and Project Name and relevant document reference>

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

107 of 154

APPENDIX 2

Safety Environment Management Plan

ORGANISATIONAL CHART
<Insert Organisational Chart>

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

108 of 154

APPENDIX 3

Safety Environment Management Plan

PROJECT AND ALLIANCE FATIGUE RISK MANAGEMENT FORM

ALSTOM PROJECT AND ALLIANCE FATIGUE MANAGEMENT RISK ASSESSMENT (A02.F87)


The Project and Alliance Fatigue Management Risk Assessment form must be completed if an individual is to work
greater than 12 hours in a shift or 72 hours in a continuous roster period.
Name of person to carry out overtime:

Date:

Supervisor:

Time:

Superintendent:
Task Description:
Briefly describe task(s) to be performed:
Physical effort required:

 High

 Moderate

 Low

Mental effort required:

 High

 Moderate

 Low

Estimated time required to complete task:

 1 hour

 2 hours

 3 hours

 4 hours

Persons 12 hour task history (for shifts that exceed 12 hours):

Persons 7 day work history (for work that exceeds 72 hours in a continuous roster period):

Degree of alertness: (circle which rating best describes current status)

Rating

Feeling active, vital, alert, or wide awake

Functioning at high levels, but not at peak; able to concentrate

Awake, but relaxed; responsive but not fully alert

Somewhat tired, let down

Tired; losing interest in remaining awake; slowed down

Sleepy, lethargic, fighting sleep; prefer to lie down

No longer fighting sleep, sleep onset soon; having dream-like thoughts

Asleep

The person is not fit to continue working if their degree of alertness is 3 or greater.
Fatigue Management Techniques (circle the appropriate period)
Task rotation every:

30 mins

1 hour

2 hours

3 hours

4 hours

Rest period every:

30 mins

45 mins

60 mins

90 mins

120 mins

Duration of rest period:

5 mins

10 mins

15 mins

20 mins

30 mins

Supervisor contact every:

10 mins

20 mins

30 mins

45 mins

60 mins

Sign off (all 3 individuals must sign off to validate this Risk Assessment):

Date

Time

Superintendent:
Supervisor:
Employee:
Comments:

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

109 of 154

APPENDIX 4

MANAGERS & SUPERVISORS ROUTINE HAZARD ID SHEET


Manager and Supervisor Routine Hazard Identification Checklist

abc
abcd
Client: <Insert Name>
Project: <Insert Name>

ITEM

Safety Environment Management Plan

Contract: <Insert No.>


Prepared By: Darryl Dean

Date:2010

Page 1/1

Note: AM Midday PM Site Safety observations are to be made by site manager and supervisors and can include
any of the following items as a guideline to routine safety precautions undertaken as part of daily duties and onus of
responsibility with regards to the ALSTOM OHSMS.

SCAFFOLDING
Condition of:

Guardrails - Toe- Boards - Ladder Access - Sole, Base Plates Decking

According to plan, tagged, inspected > All equipment registered


ACCESS / LADDERS

Floors Stairs Rails - Doors Ladders > Secured, safe angle, 1M proud

Openings Guarded or Covered


EXCAVATIONS / FLOOR HAZARDS

Access - Barriers and Warnings

Temp. Covers- Trip hazards


LIFTING / RIGGING GEAR
Condition & Use of:

Slings - Pull Lifts - Shackles - Wire Ropes - turnbuckles - Chain Blocks All equipment registered
WELDING / BURNING
Gas
Electric

Cylinders Secured
Gas evacuated from hoses Earthed

Gauges
Flash back arresters (cylinders)
Cables OK

Hoses condition
Fire Extinguishers
Fire Extinguishers

Supply valves turned off
Operators P.P.E
Operators P.P.E
EQUIPMENT / MACHINERY / WORKSHOP / SITE

General housekeeping - Machinery/equipment


1) Condition, 2) Guards, 3) Inspected
HAND / POWER TOOLS

Correct Voltage - Properly Guarded - Properly Earthed - Condition, Storage, Use


HAZARDOUS COMPRESSED GAS

Storage - Secured Upright away from ignition source

Oxygen stored separately away from Gas

Trolley used during transportation


OIL LIQUID STORAGE (Waste and unused liquid stores)
Bunded area
DRAINAGE PROTECTION

Drain protection in place as required (spill kits etc)


ELECTRICAL

Panel Board Covers Closed - Switches Marked

Cords/leads
1) Clear of Traffic, 2) Condition,
3) Tagged/inspected

Hand tools
1) Condition,
2) Tagged/inspected
3) All equipment registered
FIRE PREVENTION

Adequate Fire Extinguishers/reels - Properly Located - Accessible

All equipment registered, inspection tags in date


PERSONAL PROTECTIVE EQUIPMENT

Head, Eyes, Feet, Ears, Hands - Adequate storage

Clothing, welding jackets, Etc.


HOUSEKEEPING

Access Ways Clear - Clean Work Area

Scrap in Containers, Removal - Material Stacking


HEALTH AND WELFARE

First Aid Kits 1) Stock checked, 2) Signs, 3) First aid officers identified

Toilets, Washrooms, Crib Rooms - Rubbish, Waste Container, Removal

Dust, Fumes, Noise Exposure, Heat/Sun

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

110 of 154

APPENDIX 5

Safety Environment Management Plan

SITE SAFETY ENVRIONMENTAL ANALYSIS (SSEA)

The SSEA is developed to list the major tasks planned or carried out during an outage
and formulates the EHSMS Risk Register for this contract.
Note:
For specific risk assessments related to each task within the scope, refer to the individual
Job Safety and Environmental Analysis (JSEAs).

A02.F01 Site Safety Environmental


Analysis - SSEA
(Copy Maintained in Project Filing as separate Document)

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

111 of 154

APPENDIX 6

Safety Environment Management Plan

EMERGENCY ASSEMBLY POINTS AND NON SMOKING AREAS

<Insert copy of site Map depicting Emergency Assemby points and designated smoking
areas Etc>

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

112 of 154

APPENDIX 7

Safety Environment Management Plan

ALSTOM EMERGENY RESPONCE PLAN (A02.F44)

<Insert Site Number

<Insert Site Number

<Insert Site Number


<Insert Site Number
<Insert Site Number

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

113 of 154

Safety Environment Management Plan

<Insert Doctors +
Hospital contact details
and address>

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

114 of 154

Safety Environment Management Plan

2. ACCIDENT/SERIOUS INJURY
1. ACTION IMMEDIATE
1.1.

Do not rush to the scene! Ensure there is no danger to you or the injured (move quickly and calmly).

1.2. If possible, do not leave the injured person and, if safe, do not move the injured person.
Provide any help possible without endangering yourself.
1.3. If injured person has been involved in a vehicle crash or roll over ensure the vehicle is
stable before attending to injured person. Turn the engine off and, if possible, isolate the
battery.
1.4. Direct someone to contact Site Emergency Services, or if on your own, when satisfied the
injured is stable and safe to leave, report to the nearest telephone or radio and contact site
office for assistance.
If you are the first person on the scene of a medical emergency (for example: heart attack, collapse, crushed/broken
limb or an unconscious person) your first priority should be to attend to the injured and then make contact with a
First Aider / Site Emergency Services.

CONTACT SITE EMERGENCY SERVICES - __

<Insert Site Number


_

<Insert Site Number

(Using Landline)

(Using Mobile)

1.5. Advise the operator of the following information if possible:


(i)
Nature of the accident
(ii)

Location of accident

(iii)

Nos of people injured

(iv)

Type of injuries (i.e. lacerations. broken limbs unconscious etc.)

(v)

What type of emergency services is required (ambulance, rescue or fire!)

(vi)

Your Mobile No if you have one that functions in the area.

1.6. When the operator confirms that you can now hang up, return to the injured person(s).
1.7. Refer to Section 1 First Aid / Injury Management.
2. EMERGENCY VEHICLES / MEDICAL PERSONNEL
2.1. Where practical station someone at the gate to meet and direct the ambulance and
emergency services to the scene.
2.2. Where possible, provide the names, addresses and emergency contacts of the injured to
ambulance crew.
2.3. Once the injured person has been taken to medical treatment, close the area off for 4m
around the scene until the Site Manager has given the clearance to resume activities in
the area.
3. REPORTING
ALL ACCIDENTS of any nature must be reported to:
A. ALSTOM Site Manager and/or Site Supervisor.
B. Medical Treatment and Serious Injuries notify HO OHSE immediately.
C. Customer Site Representative.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

115 of 154

Safety Environment Management Plan

3. FIRE/EXPLOSION
1. MINOR FIRES
In the event of fires of a MINOR nature these must be extinguished immediately and all
damage ascertained to material, equipment and environment must be reported to:
A. ALSTOM Site Manager and/or Site Supervisor
B. Customer Site Representative
2. MAJOR FIRES
Assess seriousness of fire and if safety of personnel is not at risk attempt to extinguish the fire
with the equipment available.
EVACUATE if situation is UNSAFE
3. CONTACT SITE EMERGENCY SERVICES - _

<Insert Site Number

<Insert Site Number

(Using Landline)

(Using Mobile)

3.1. Advise the operator of the following information if possible:


(i)
Nature of the Fire
(ii)

Location

(iii)

Nos of people injured (if any)

(iv)

Type of injuries (i.e. lacerations. broken limbs unconscious etc.)

(v)

Your Mobile No if you have one that functions in the area.

4. IF ALARM SOUNDS, FOLLOW SITE EVACUATION PROCEDURE


5. IF ANY INJURED WORKERS, SEE SECTION 1. FIRST AID INJURY MANAGEMENT.
6. EMERGENCY VEHICLES
Where practical station someone at the gate to meet and direct the emergency services to the
scene.
7. REPORTING
ALL ACCIDENTS of any nature must be reported to:
A. ALSTOM Site Manager and/or Site Supervisor.
B. Customer Site Representative.
C. Alstom HO OHSE.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

116 of 154

Safety Environment Management Plan

4. CHEMICAL / OIL SPILL / GAS LEAK


1. IF YOU COME ACROSS A SPILL, GAS LEAK OR OTHER
1.1. Be safe. First ensure your own safety and if safe to do so, the safety of others. On
noticing a spill move away from the immediate area (preferably Up Wind) in order to
evaluate the situation without exposing yourself to the spill/leak. This may not be
necessary if the nature of the spill is known and is minor.
1.2. Seek help (Site Manager, Supervisor).
1.3. Identify the source spill/leak and, if safe to do so, shut off valves, etc.
1.4. Remove all sources of spark and ensure no one is smoking in the area.
2. CONTACT SITE EMERGENCY SERVICES -

<Insert Site Number


(Using Landline)

<Insert Site Number


(Using Mobile)

2.1. Advise the operator of the following information if possible:


(i)
Nature of the Spill/Leak
(ii)

Location

(iii)

Nos of people injured (if any)

(iv)

Type of injuries (i.e. chemical burns, inhalation etc.)

(v)

Your Mobile No if you have one that functions in the area.

3. IF ALARM SOUNDS, FOLLOW SITE EVACUATION PROCEDURE


See Section 5 or follow Customer Evacuation Procedure
4. EMERGENCY VEHICLES
Where practical station someone at the gate to meet/direct emergency services to the scene.
5. REPORTING
ALL ACCIDENTS of any nature must be reported to:
A. ALSTOM Site Manager and/or Site Supervisor.
B. Customer Site Representative.
C. Alstom HO OHSE.
6. CLEAN UP OF MINOR SPILL/LEAK
Refer to the label and Material Safety Data Sheet for the product, as it will outline instructions
for safe clean up.
6.1. Wear the appropriate personal protective equipment. This can include respirators, gloves,
goggles, etc., as needed.
6.2. Stop the spill from spreading. This can include use of appropriate absorbent/containment
materials such as socks and booms (DONT WASH/WATER/DILUTE spilled substance).
6.3. Under no circumstances wash any material into stormwater drains, regardless of MSDS.
6.4. Get appropriate fire extinguishers ready for use if needed.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

117 of 154

Safety Environment Management Plan

5. RESCUE FROM CONFINED SPACE


COPY OF THIS PAGE TO BE KEPT AT EACH CONFINED SPACE ACCESS POINT
WITH STANDBY PERSON & CONFINED SPACE SIGN ON SHEET
1. STANDBY PERSON
2. CONTACT SITE EMERGENCY SERVICES -

<Insert Site Number

<Insert Site Number

(Using Landline)

(Using Mobile)

Advise the operator/supervisor of the following information if possible:


(i)

Nature of the accident

(ii)

Location of accident

(iii)

Nos of people injured

(iv)

Type of injuries (i.e. lacerations. broken limbs unconscious etc.)

(v)

What type of emergency services is required (ambulance, rescue or fire!)

2.1. Evacuate all other non-essential personnel out of confined space.


2.2. Contact Supervisor of incident.
2.3. Provide as much information to the Emergency Services as possible about the
atmosphere, conditions, general location, type of injury, etc.
2.4. Nominate worker to escort emergency services to injured person.
2.5. Record all persons entering / leaving the confined space.
2.6. Remain at the access point until all workers/Emergency Services have exited the Confined
Space or relieved.
3. ALL OTHER PERSONNEL
All other personnel in vicinity of injured person to follow procedure per 2. Accident /
Serious Injury.
4. REPORTING
ALL ACCIDENTS of any nature must be reported to:
A. ALSTOM Site Manager and/or Site Supervisor.
B. Customer Site Representative.
C. Alstom HO OHSE.
5. RESCUE PLAN
Refer to Client

Emergency Response Plan (ERP)

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

118 of 154

Safety Environment Management Plan

6. RESCUE FROM HEIGHT


COPY OF THIS PAGE TO BE KEPT WITH JSEA INVOLVING ANY WORK AT HEIGHT
1. ACTION - IMMEDIATE
1.1. Take immediate action to retract the person to a solid structure either by hook or boom
lift or last resort mobile crane as agreed during development of JSEA.
1.2. Notify the Site Supervisor.
2. IF WORKER INJURED AND/OR UNABLE TO RETRACT SUSPENDED PERSON WITHIN
TWO (2) MINUTES:
2.1. Contact Site Emergency Services as per step 3.
2.2. Advise worker to implement Harness Foot Rest.
2.3. Continue with sourcing equipment to retract the worker.
3. CONTACT SITE EMERGENCY SERVICES -

<Insert Site Number


(Using Landline)

<Insert Site Number


(Using Mobile)

3.1. Advise the operator of the following information if possible:


(i)
Nature of the accident
(ii)

Location of accident

(iii)

Type of injuries, if any (i.e. lacerations. broken limbs unconscious etc.)

(iv)

What type of emergency services is required (ambulance and/or rescue!)

(v)

Your Mobile No if you have one that functions in the area.

4. ALL OTHER PERSONNEL


All other personnel in vicinity of injured person to follow procedure per 2. Accident /
Serious Injury.
5. EMERGENCY VEHICLES / MEDICAL PERSONNEL
5.1. Where practical station someone at the gate to meet and direct the ambulance and
emergency response services (ERS) to the scene.
5.2. Where possible, provide names, addresses & emergency contacts of the injured to ERS.
5.3. Once the injured person is taken to medical treatment, close the area off for 4m around
the scene until the Site Manager has given the clearance to resume activities in area.
6. REPORTING
ALL ACCIDENTS of any nature must be reported to:
A. ALSTOM Site Manager and/or Site Supervisor.

C. Alstom HO OHSE.

B. Customer Site Representative.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

119 of 154

Safety Environment Management Plan

7. RESCUE PLAN
Refer to Client

Emergency Response Plan (ERP)

7. OTHER EMERGENCY Nos


ON SITE

INTERNAL Phone No.

EXTERNAL/MOBILE Phone No.

Emergency Communications Co-ord

<Insert Number>

<Insert Number>

Site Nurse Medical Centre

<Insert Number>

<Insert Number>

Emergency Commander

<Insert Number>

<Insert Number>

ALSTOM Safety Advisor (D. Dean)

<Insert Number>

<Insert Number>

ALSTOM Site Office

<Insert Number>

<Insert Number>

ALSTOM Site Manager (Troy Wallis)

<Insert Number>

<Insert Number>

Client Site Turbine Manager

<Insert Number>

<Insert Number>

Site Safety Representative

<Insert Number>

<Insert Number>

OFF SITE

EXTERNAL Phone No.

Hospital

<Insert Number>

Local Doctors

<Insert Number>

Alstoms Rehab Coordinator

<Insert Number>

Poisons Information

13 11 26

Ambulance

<Insert Number> / 000

Fire Brigade

<Insert Number> / 000

Police

<Insert Number> / 000

Environment Protection Authority

131 555

WorkCover Authority

13 10 50

Water Authority

<Insert Number> / 000

State Emergency Service

<Insert Number> / 000

Bush Fire Brigade

<Insert Number> / 000

Telstra

<Insert Number> / 000

Local Electricity (24 hrs.)

<Insert Number> / 000

Dial Before You Dig

1100

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

120 of 154

Safety Environment Management Plan

Gas Supply

<Insert Number> / 000

Emergency Spill Control

<Insert Number> / 000

8.EMERGENCY PRACTICE
SCHEDULE
(TO BE SET-OUT ON A CASE BY CASE BASIS PER PROJECT)

9 REFERNCE DOCUMENTS TO BE
VIEWED AS PART OF PLAN

Form A02.F29 Bomb Threat Questionnaire.

Site Plan showing Assembly Locations.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

121 of 154

Safety Environment Management Plan

Site Evacuation Alarm System.

Customers Emergency Response Plan.

Projects Rescue Plan.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

122 of 154

APPENDIX 8

Safety Environment Management Plan

CUSTOMER
INSTRUCTIONS.

APPLICABLE

PROCEDURES/STATION

<Insert applicable List Only>

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

123 of 154

APPENDIX 9
A.

Safety Environment Management Plan

STANDARD ISSUED CUSTOMER SUMMARISED SITE SAFETY


RULES

GENERAL RULES (EMPLOYEES MUST):

Comply with any safety directions, order or instruction given by any Macquarie
Generation officer.

Not operate any plant or equipment unless certified to do so and authorised by


an Alstom Supervisor.

Educate themselves and others on the hazards in the work place.

Support efforts to make the workplace safe participate in observing safety


rules and establish safe work practises.

Obey the warnings and instructions given by any signs.

Not to run on the site.

Observe that all areas of the power station site are to be considered Out of
Bounds except the employees designated work area and other areas agreed
with the Macquarie Generation representative(s).

Not access unauthorised areas.

Seek instruction from supervisors when unsure how to carry out a particular
task, acknowledging that being unfamiliar with a task can facilitate an
incident/accident eventuating.

Not operate equipment or electrical switch boards that have been isolated,
tagged or locked out.

Not commence any tasks that require a Permit to Work (PTW) until all
relevant documentation and procedures are in place.

Comply with the PTW system and use PTW personal locks when working
under a PTW.

Not alter or tamper with Personal Protective Equipment (PPE) or Fire


Protection / Fighting Equipment.

Report all incidents and accidents.

Report all Near Miss Incidents.

Not steal. Stealing will result in immediate removal from the site.

Not bring any pets onto the site.

B. SPECIFIC CUSTOMER SITE CONDITONS INFORMATION BOOKLET


Refer separate document within project filing system

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

124 of 154

APPENDIX 10

Safety Environment Management Plan

EHS REQUIREMENT FOR CONTRACTORS A01.01.12

<Insert this Procedure when Contractors, Subcontractors and Suppliers and their
employees are engaged to carry out on the contract project site under ALSTOMs control
(Delete this note before issuing this plan).>

ABCD

Management System Location:

Document Owner:

Document Author:

Document Number:

Current Revision / Date:

Industrial Processes

Darryl Dean (TSOC Rev)

A01.02.12

A/11-01-2012

Process Owner:

Original Release Date:

Document Type :

Page:

Darryl Dean

11-01-2012

Procedure + Form

124 of 154

Gems/QA Cross Reference:

Gems/QA Doc Revision Date :

Gems/QA Document Number:

GEMS-EHS Requirements for Contractors

A/2012-01-12

C1-5-2_F5

A01 Responsibility Authority Organisation

This document is authorised by the Process Owner and the Industrial Processes Department
Control and maintenance of this document is as per A04.01.01 Control of System Procedures & Forms, check system for latest issue.

A01.02.12 EHS Requirements for Contractors


Note: Table 1 in Section 6 must be made contract specific by
inserting applicable penalties / remedies.

Delete this note before issuing this document

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

125 of 154

Safety Environment Management Plan

CONTENTS

SCOPE ..........................................................................................................................126

TERMINOLOGY, DEFINITIONS, ABBREVIATIONS ......................................................127

EHS MANAGEMENT .....................................................................................................129

3.1

General EHS Requirements ...........................................................................................129

3.2

Risk Assessment and Method Statements .....................................................................129

3.3

Contractor EHS Plan ......................................................................................................130

3.4

Security and Identification ..............................................................................................130

3.5

EHS Recognition Schemes to the workers .....................................................................131

3.6

Manpower ......................................................................................................................131

3.7

Training and Supervision ...............................................................................................133

3.8

Personal Protective Equipment (PPE)............................................................................133

3.9

EHS Disciplinary Scheme ..............................................................................................134

3.10

Working in premises under Alstom control .....................................................................134

3.11

Audit and Inspection ......................................................................................................134

3.12

EHS Reporting ...............................................................................................................135

3.13

Welfare and Sanitation and First Aid ..............................................................................135

3.14

Emergency Response Procedures .................................................................................136

3.15

EHS Specific Requirements ...........................................................................................136

3.16

Contractor EHS Management Performance Review ......................................................149

WHERE THE CONTRACTOR PERSISTENTLY BREACHES EHS REQUIREMENTSERROR! BOOKMARK NOT DE

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

126 of 154

Safety Environment Management Plan

Scope
This document EHS Requirements for Contractors stipulates Alstoms minimum
requirements for Contractors. The extent to which these requirements apply to the
contracted Work will be specified in the contract. Any additional EHS requirements or
information specific to the Contracted Work, including the scope of application of these
Requirements, will be communicated by Alstom to the Contractor.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

127 of 154

Safety Environment Management Plan

TERMINOLOGY, DEFINITIONS, ABBREVIATIONS


In this Document, the following words and phrases will have the meaning assigned to them
below:
Alstom: Alstom or an incorporated or unincorporated consortium in which Alstom
participates
Contract: The contract entered between Alstom and the Contractor for the performance of
Contracted Works
Contractor: A non-Alstom company who, under a contract, subcontract or purchase order,
is engaged by Alstom to provide services on Alstom premise(s) or, under Alstom
management, on a customer or third party site(s)
Alstom EHS Plan: The Project Environmental, Health and Safety (EHS) Plan provided to
the Contractor by Alstom relating to the performance of the Works on Site
EHS: Environment, Health and Safety
EHS Committee: means the EHS committee, details of which are set out in the Alstom
EHS Plan.
EHS Requirements: means the requirements relating to EHS or the management of EHS
set out in the applicable Law, the Alstom EHS Plan, the Site Requirements, the Contractor
EHS Plan and the requirements of this Document.
High-Risk Activities: High risk activities include but are not limited to:
o Working in confined spaces,
o Working at height
o Demolition or dismantling
o Working with explosives
o Working under Lockout-Tagout
o Lifting operations or working with lifting accessories
o Excavation works
o Working with live-electrical equipment
o Radiography
o Work involving hot works
o Work involving cofferdams and caissons
Law: Laws, regulations, orders, codes, standards or bylaws of any local or national
authority having the force of law in the country where the Contracted Works are to be
performed.
Permit to Work: A permission to undertake relevant work issued by Alstom to the
Contractor in accordance with the permit to work procedure set out in the Alstom EHS Plan
Site: The place or places provided or made available to the Contractor to which plant,
materials, tools and equipment are to be delivered, stored or at which Contracted Works is
to be performed, together with any other surrounding places as the Contractor may, with
the consent of Alstom, actually use in connection with the Contracted Works, including
access thereto

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

128 of 154

Safety Environment Management Plan

Site Requirements: The requirements relating to the safety of personnel on Site, the
control of environmental aspects and the securing and safekeeping of plant, materials,
tools and equipment, work areas, scaffolding, site establishments, installations and other
matters
Site-specific EHS Induction: The site induction plan set out in the Alstom EHS Plan
Contractor EHS Plan: An EHS plan provided to Alstom by the Contractor relating to the
performance of the Contracted Works on Site
Contractor's Personnel: The Contractor's employees, agents, visitors, all persons
employed or engaged on or in connection with the Contracted Works or any part of them
and any other person on the Site in connection with the Contracted Works.
Contracted Works: All work and services to be performed by the Contractor under the
Contract, including all activities ancillary thereto
Unsafe Act: Any act or omission that is not in accordance with the EHS Requirements.
Works: The work and services to be performed by Alstom, of which the Contracted Works
form part.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

129 of 154

3
3.1

Safety Environment Management Plan

EHS MANAGEMENT
GENERAL EHS REQUIREMENTS
The Contracted Works shall be undertaken in compliance with the EHS Requirements. In
particular the Contractor shall comply at all times with the requirements established in the
latest revision of the Alstom EHS Plan and in the associated specific procedures. Should
there be any conflict between any of the EHS requirements, the requirement imposing the
higher standard and obligation on the Contractor shall take precedence.
The Contractor is responsible for ensuring that Contractor Personnel, personnel of its
Subcontractors and any visitor to site, are fully aware of and comply with the EHS
Requirements at all times during performance of the Contracted Work or whilst on Site,
including the procedures to be followed in cases of emergency.
Alstom reserves the right to verify that the Contractor and all Contractor Personnel meet
the EHS Requirements. Contractor activities and performance shall be audited and
evaluated through EHS audits and inspections to ensure ongoing compliance with these
requirements.
All Contractor and Subcontractor Personnel admitted to Site must conduct themselves in
an orderly and safe manner and conform at all times to the EHS Requirements. Fighting,
engaging in horseplay, being under the influence of or possessing alcohol or drugs,
gambling, soliciting, stealing, immoral or otherwise undesirable conduct is not permitted
and shall not be tolerated. Upon knowledge of such conduct, Alstom shall exclude the
concerned person from the Site and take all other appropriate measures as deemed
necessary by Alstom.
Alstom reserves the right to perform random drug and alcohol tests. A portion of the costs
for such random tests will be borne by the Contractor, such portion to be determined on a
pro rata basis by reference to how much the value of the Contracted Works bears to the
value of the Works.
The Contractor shall attend any EHS meeting arranged by Alstom and hold meetings with
their own subcontractors to communicate and discuss EHS issues. The Contractor's Site
Manager and, the Contractors EHS Manager shall attend, as a minimum, the Weekly
EHS Committee Meeting as identified in the Alstom EHS Plan If the Contractor Site
Manager or Contractor EHS Manager are not be able to attend a suitable member of the
Contractors personnel (as approved by Alstom) shall attend on their behalf.
It is the Contractors duty to identify all High-Risk Activities associated with the Contracted
Works. The Contractor shall ensure that all Contractor Personnel performing High-Risk
Activities shall be subject to medical examination in accordance with the EHS
Requirements

3.2

RISK ASSESSMENT AND METHOD STATEMENTS


The Contractor shall conduct suitable and sufficient risk assessments and prepare
method statements for all activities to be carried out by the Contractor. The Contractor
shall submit to Alstom, documentary evidence of all risk assessments conducted and
method statements prepared within such times as identified in the Alstom EHS Plan, prior
to the respective activity being undertaken. No activity shall proceed without validation by
Alstom of the related risk assessment documentation and method statement. Alstom shall
not be held responsible for delays and additional costs due to late submission of any risk
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

130 of 154

Safety Environment Management Plan

assessment documentation or method statement or submission of inappropriate or


inadequate material, or for the time taken to review and approve such documentation.
All costs for conducting risk assessments and preparing method statements shall be
borne by the Contractor. If any risk assessment documentation or a method statement is
deficient, the Contractor shall rectify such deficiency immediately upon request at the
Contractors cost.
All risk assessments and method statements shall be explained by the Contractor to the
Contractors Personnel carrying out the respective Contracted Work in an appropriate and
comprehensive manner. All Contractor Personnel so informed shall sign a sign-off-sheet
to confirm that they have understood the risk assessment and/or method statement. A
copy of all sign-off-sheets must be provided by the Contractor to Alstom immediately
upon request. The documentary evidence of all risk assessments and method statements
must be available at all times at the Site for purpose of reviewing and auditing by Alstom

3.3

CONTRACTOR EHS PLAN


Within the time period as identified in the Alstom EHS Plan and before the
commencement of Contracted Works on the Site, the Contractor shall submit to Alstom
for review and approval a Contractor EHS Plan. Such a plan shall take into account and
comply with the Alstom EHS Plan and all respective EHS Requirements. Alstom may
reject the Contractors EHS Plan if Alstom considers such plan to be deficient in any
respect. In such case, the Contractor shall remedy the deficiency and re-submit the plan
to the Alstom for further review and approval. The Contractor shall not be authorised to
commence any activity on Site before having obtained formal approval of the Contractor
EHS Plan by Alstom.
Alstom shall not be held responsible for any delays and additional costs due to late
submission of the Contractor EHS Plan or submission of non compliant, deficient,
incorrect, inappropriate or inadequate material, or for the time taken for the review and
approval of the Contractors EHS Plan.

3.4

SECURITY AND IDENTIFICATION


The Contractor shall submit the full names, addresses and date of birth of all his
personnel to be employed at Site as and when required by Alstom in relation to site
Security within the time period defined in the Alstom EHS Plan. The site mobilisation/
induction procedure must be adhered to for the mobilisation and induction of all
Contractor personnel.
Each member of Contractor Personnel must obtain Contractor approval, security
clearance, and a Site identification badge from the Alstom prior to their first day of work
on the Site.
Alstom reserves the right to refuse admission to the Site to any persons without giving
any reason (including when individuals are unable to attend and, where relevant, pass the
Site specific EHS Induction, or when not complying with the site EHS requirements) and
such refusal shall not form the basis of any claim from the Subcontractor for any delays or
costs incurred thereby.
Alstom has full authority regarding who can access the site at any time, and has full
authority to remove any person, at any time, for any reason, as deemed appropriate by
Alstom.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

131 of 154

Safety Environment Management Plan

Contractor Personnel will wear their Site identification badge at all times whilst on Site.
Visitor badges are to be returned to the Security office at the end of each day Badges are
not transferable. The Contractor must report the loss of a badge immediately to Alstom.
Any person who provides their ID badge to another person shall be removed from the
Project.
Any person found using another persons ID badge shall be removed from the Project.
The Contractor is accountable for all Contractor Personnels badges. Contractor
Personnel must be easily identifiable and clearly display at all times the Contractor's
company identification. These badges shall be returned to Alstom on demand and in any
case at the completion of the Contracted Works.
The Contractor must advise Alstom immediately of any potential threat to security or
health and safety that they become aware of at Site, including intruders, suspicious
packages, danger to safety of persons, goods or property or risk of explosion or pollution.
The Contractor shall co-operate with the Site Security Services with respect to reporting
of security incidents, closing and locking of gates, visitors, vehicles and any other matters
to be reasonably requested. Firearms and weapons are prohibited on Site at all times.
The use and control of portable radios, tape decks, television sets, video equipment
(including cell phones with digital camera capability) at Site is prohibited. Mobile phones
are strictly prohibited from the site at all times unless formal approval by Alstom. Cameras
may only be used on site following formal written approval by Alstom (camera permit).
Contractor Personnel shall be restricted to the area in which they are working. This shall
be defined by Alstom and included in the Site Specific EHS Induction.
The Contractor is responsible for the security of all plant, materials, tools and equipment
used for its activities, whether owned or rented by or on behalf of the Contractor. All
packages, equipment and vehicles shall be subject to search and inspection by the
Contractor.
Alstom shall not be held responsible for any loss or theft affecting the Contractor plant,
material, tools or equipment. Should Alstom issue any plant, material, tools or equipment
to the Contractor for the execution of the Contracted Works, the Contractor shall be solely
responsible for care of such plant, material, tools and equipment. In the event of loss or
theft, the Contractor shall bear the costs of recovery or replacement of the relevant plant,
material, tools or equipment.

3.5

EHS RECOGNITION SCHEMES TO THE WORKERS


The Contractor shall be required by Alstom to contribute to the costs of implementing the
overall Works EHS recognition/ incentive scheme. The contribution is detailed in the
Alstom EHS Plan

3.6

MANPOWER

3.6.1

General Personnel
The Contractor shall provide competent and suitable personnel for the Works to be
carried out. All Contractors and its subcontractors personnel shall be in possession of
the necessary work permits, licenses and certificates that are required by the EHS
Requirements for the execution of the Contracted Works. The originals or certified copies
of the originals shall be made available to Alstom upon request. Copies of the certificates
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

132 of 154

Safety Environment Management Plan

or qualifications shall be submitted to Alstom as part of the site induction process. The
originals or certified copies of the originals of such evidence of qualifications, permits,
licences and certificates shall be made available to Alstom immediately upon request.

3.6.2

EHS Personnel
The Contractor shall provide a sufficient number of qualified, suitable and experienced
persons to manage all EHS matters on Site relating to the Contracted Works, in
accordance with the applicable Law and, as a minimum:
o For Contracted Works where thirty (30) or more Contractor Personnel are on Site at
any one time, the Contractor shall provide on Site one permanent qualified EHS
Manager and, in addition, one further EHS Professional for each subsequent one
hundred (100) Contractor Personnel present at Site.
o For Contracted Works where less than thirty (30) Contractor Personnel are on Site
at any one time, the Contractors Site Manager may manage all EHS matters with
the support of an off-site Contractor EHS Professional provided that such Site
Manager is competent in implementing the Subcontractor EHS Plan and in
complying with the EHS Requirements. Should such Site Manager fail to manage
EHS matters to the satisfaction of Alstom, Alstom may reject a Site Manager or
require the Contractor to provide a competent EHS Manager at the Contractors
cost.
For the purposes of this paragraph, an EHS Manager shall be formally qualified and have
more than 5 years site experience in EHS in heavy industry and other EHS Professionals
shall be formally qualified with a minimum of 2 years experience in EHS in heavy industry.
The Contractor EHS Manager shall advise, supervise and coordinate all EHS matters for
the Contractor on a full-time basis and shall ensure coordination with other contractors on
such matters.
The Contractor's EHS Manager must be on Site at commencement of the Contracted
Works. The Subcontractors EHS Manager shall advise, supervise and co-ordinate all
EHS matters for the Contractor on a full-time basis and shall ensure co-ordination with
other Contractors on such matters. The EHS Manager and all EHS Professionals must be
formally approved by Alstom. The Contractor must formally submit to Alstom the
Curriculum Vitae of all proposed Contractor EHS professional for review and approval by
Alstom. Alstom shall make the final decision on the suitability of the proposed EHS
professional. If Alstom considers the respective Contractor EHS Manager and/or EHS
Professionals not to be suitable Alstom shall reject such EHS Manager and/or EHS
Professionals and request to the Contractor an immediate replacement and further
suspend access to the Site to all Contractor Personnel until such replacement is
nominated, approved by Alstom, and mobilised to the site. If the Contractor does not
provide a suitable Site EHS Manager and EHS Professionals within a suitable time,
Alstom shall be entitled to recruit and employ any replacement personnel and charge all
costs incurred to the Contractor with a 50% surcharge. The Contractor shall remain fully
responsible to fulfil their regulatory obligations and to ensure the appointed EHS
resources are competent and adequate for the Contractor scope of the works.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

133 of 154

3.7

Safety Environment Management Plan

TRAINING AND SUPERVISION


All Contractors and its subcontractors employees working on Site shall attend the project
specific environmental, health and safety induction prepared and presented by Alstom
and pass a test before starting work on the Site. The Contractor and all of its
subcontractors shall ensure that all their employees working on the Site have successfully
completed Alstom Induction, and then also attend the Contractors specific Induction. The
Contractor shall provide an interpreter for inductions when required by Alstom. In this
case, Alstom will provide the Contractor with the site induction presentation and the
Contractor shall translate the presentation into the language of his own workforce, at no
cost to Alstom. A copy of the translated presentation shall be provided to Alstom at no
cost to Alstom.
Attendance at the Site Specific EHS Induction does not relieve the Contractor of their
responsibility to provide suitable and sufficient training for the Contractor Personnel. The
Contractor shall also provide their own Company Specific induction covering their specific
work scope / activity.
The Contractor must ensure that all of the Contractor Personnel receive the necessary
information, instruction, training and supervision for them to be able to undertake their
tasks in a safe and environmentally sound manner. This shall include any training
required by applicable Law.
The Contractor shall maintain records of all Contractor Personnel training. Upon request
the Contractor shall provide Alstom with documentation and certification of Contractor
Personnel training.
Where requested by Alstom, the Contractor shall submit an EHS training programme to
Alstom for approval. Such training programme shall include the specific activity induction
provided by the Contractor. The cost for the attendance of any EHS training shall be
borne by the Contractor. Alstom reserves the right to request the Contractor to organise
at the Contractor cost any additional and specific training required as a result of
unsatisfactory Contractor EHS performance.
Furthermore the Contractor shall make full provision for the Contractor scope of works
and bear any costs associated to the mandatory participation of the Contractor personnel
and any subcontracted personnel to a two-day EHS behavioural training programme
facilitated by Alstom.

3.8

PERSONAL PROTECTIVE EQUIPMENT (PPE)


The Contractor shall ensure at his own cost that each member of Contractor Personnel
are provided with the correct personal protective equipment or clothing for the Contracted
Work to be carried out, including but not limited to safety shoes, safety helmets, long
pants, long sleeved shirt, gloves, aprons, high visibility clothing, masks, safety glasses,
goggles, ear plugs, double lanyard safety harnesses, etc, as may be required by the EHS
Requirements. All PPE used shall at all times be in accordance with at least one of the
following internationally recognised standards ANSI, ISO, BS, or EU. Where the
Contractor proposes to use PPE compliant with a standard other than those specified in
this paragraph, the use of such PPE shall be subject to Alstom approval. The Contractor
shall ensure that all PPE has been properly assessed for suitability, is maintained and
stored properly and is provided with instructions on safe use. The Contractor shall
monitor correct use of PPE by Contractor Personnel. The use of safety belts is strictly
prohibited on Site unless otherwise agreed by the Contractor.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

134 of 154

3.9

Safety Environment Management Plan

EHS DISCIPLINARY SCHEME


Alstom shall be entitled to request the Contractor to remove from Site any person and/or
plant, materials, tools or equipment that Alstom considers to be unsafe or not conforming
to the EHS Requirements. Any such person and/or plant, materials, tools or equipment
shall not be permitted to return or be brought back to Site (as the case may be) without
the prior written approval of Alstom.
Save where Alstom considers it inappropriate to do so, Alstom and the Contractor shall
enforce a three-strike rule. Any person carrying out an Unsafe Act or allowing an Unsafe
Act to be carried out by someone under his supervision shall receive a warning. The first
warning shall be verbal and be confirmed in writing by Alstom to the employer of the
respective person. In case of further Unsafe Acts, the respective employee shall receive
an additional warning in writing. Upon a third warning the person shall be removed from
the Site and shall not be allowed to return to the Site for the remainder of the Works.
For any serious breach of the applicable EHS Requirements, Alstom and the Contractor
shall be entitled to take the necessary and appropriate actions to ensure the full
implementation of EHS Requirements, including immediate removal from Site of any
person, plant, material tools or equipment of the Contractor.
The Contractor shall comply and cooperate all times with the disciplinary scheme defined
in the Alstom EHS Plan and any relevant Work Instruction, particularly in relation to the
Zero Tolerance Policy. Any cost resulting in the actions taken by Alstom to enforce the
established procedure in respect of any member of Contractor Personnel shall be borne
by the Contractor

3.10

WORKING IN PREMISES UNDER ALSTOM CONTROL


The Contractor shall not access, or perform any activities on or in the vicinity of
manufacturing or operational equipment/areas unless specifically directed by Alstom. The
Contractor shall obtain a Permit to Work from Alstom before any such work can
commence. Once work is completed, the Contractor shall demonstrate to Alstom that the
relevant equipment/area is safe to recommence activity and to clear the Permit to Work.
Contractor Personnel who perform process and manufacturing operations shall be
trained in the operation and maintenance of the machine they will use prior to starting
work.

3.11

AUDIT AND INSPECTION


Alstom reserves the right to carry out or have carried out by a third party any audits
and/or inspections it considers necessary for the duration of the contract. These audits
may take place at the Site or, where relevant, on the premises of Alstom or the
Contractor. The Contractor, at the Contractors cost, shall immediately rectify any
deficiencies found in the Contractor's management of EHS matters.
The Contractor shall carry out workplace EHS inspections relevant to the Contracted
Works. The inspections shall be done with a minimum frequency of one per week. The
Contractor shall closeout any deficiencies in an expedient manner (maximum period of
three (3) days).
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

135 of 154

3.12

Safety Environment Management Plan

EHS REPORTING
The Contractor shall immediately notify Alstom of any environmental incident, injury,
illness, near miss, unsafe condition or practice and any loss or damage to Alstom
property, including incidents related to the Contractor Personnel. An investigation report
assessing the root cause, corrective action, and preventative action shall be submitted by
the Contractor to Alstom within 24-hours of the incident's occurrence. This report shall be
done using the Contractor forms unless otherwise agreed by Alstom in writing.
Each week the Contractor shall forward to Alstom any EHS information as required by
Alstom. This will include but not be limited to the number of near misses, lost time
injuries, Unsafe Acts/conditions, environmental incidents, hazard identification, hazard
identification closeout, Contractor Personnel inducted, weekly inspection conducted,
hours worked. The Contractor shall submit such information to Alstom, in a format
agreed by Alstom,
The Managing Director of the Contractor or equivalent shall be on site within twenty-four
(24) hours of any severe accident occurrence related to the Contractor scope of works to
introduce to Alstom the required containment actions, corrective actions and preventive
actions to prevent any reoccurrence of the event.
An EHS report shall be produced monthly by the Contractor and provided in due time to
Alstom. This should record cumulative monthly figures for staff and workforce on Site (as
produced from daily reports) including safety statistics and trends relating to those of the
following (not an exhaustive list, can be completed by other figures as per site needs):

3.13

Working hours

EHS events, including, but not limited to, lost time injuries, restricted work injuries,
medical treatment injuries, first-aid injuries, occupational diseases, property
damages, environmental impacts, near-misses and high-risk deviations

Training provided (including Site EHS Induction)

Inspections, audits or toolbox talks given on Health & Safety

Environmental monitoring (e.g. water, fuel or electricity consumption, waste


quantities) for the month

Potential ideas for ongoing improvements

Status on risk assessments and method statements

WELFARE AND SANITATION AND FIRST AID


The Contractor must ensure that there are sufficient welfare (including toilet, sanitation,
lockers, eating facility, rest rooms, etc) facilities available for the number of Contractor
Personnel that will be on Site. The use of Alstom facilities will not be allowed without prior
agreement from Alstom. The Division of Work will define who is responsible for the
installation and maintenance of such facilities
Alstom will provide a Common First Aid Facility for limited first aid treatment of minor
injuries or sickness, posing imminent danger to a person on Site. This facility is not a
medical workmans beneficiary treatment centre. In addition, the Contractor shall ensure
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

136 of 154

Safety Environment Management Plan

that a suitable number of trained first aiders are on Site as required by applicable Law, to
provide immediate first aid to Contractor Personnel. As a minimum, 1 first aider shall be
on Site and one additional for every 50 employees. Consideration shall be made to
ensure sufficient first aid coverage for works outside normal working hours. The
Contractor shall make arrangements with nearby hospitals and doctors for treatment of its
workforce. Such agreement shall include unconditional access to medical help for cases,
which pose an imminent danger to the health of its employees.

3.14

EMERGENCY RESPONSE PROCEDURES


The Contractor shall ensure that all Contractor Personnel are made aware of the Site
Specific Emergency Response Procedures and Evacuation Muster Points as identified in
Alstom EHS Plan. The Contractor shall contribute to the organisation of the overall
emergency arrangements, to ensure suitable evacuation and roll call of Contractor
Personnel in case of evacuation.
The Contractor is fully responsible for the management of their personnel (and their
Subcontractors personnel) during site emergencies and/or site evacuations. The
Contractor must have a system in place to account for their personnel during a site
emergency/site evacuation. The Alstom ID card system/turnstile system shall not be
utilised by the Contractor to account for personnel during emergencies. In addition, the
Alstom ID card system/turnstile system shall not be utilised by the Contractor for time
keeping.

3.15

EHS SPECIFIC REQUIREMENTS

3.15.1 Housekeeping
The Contractor shall ensure that their work area is kept clean, tidy and free from debris.
The work areas must be cleaned on a daily basis and a full clean of each area shall be
conducted on a weekly basis. The disposal of all waste shall be performed by the
Contractor and be at the Contractors cost. In addition to the Contractors housekeeping
team, the Contractor shall provide personnel for the overall Site housekeeping team, as
set out in the Contract. When requested by Alstom, the Contractor shall provide free of
charge any plant or equipment to assist in the housekeeping activities.
In case of failure of the Contractor to provide the required personnel or perform the
obligations contained in this paragraph, Alstom reserves the right to clean the area and
charge the costs to the Contractor. Any disposal of waste shall be at the Contractors
costs.
All equipment, materials and vehicles shall be stored in an orderly manner. Access to
emergency equipment, exits, telephones, safety showers, eye wash stations, fire
extinguishers, pull boxes, fire hoses, etc. shall not be blocked or otherwise disturbed,
restricted or delayed.
Each Contractor shall perform work in a manner that will minimize and control the
production and migration of noise, dust and debris to adjacent work areas.
The Contractor shall supply, install and maintain sufficient task lighting for the safe
execution of the Contracted Work, suitable access lighting to areas under Contractor
management and protective means for such access and the respective work area(s).

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

137 of 154

Safety Environment Management Plan

3.15.2 Confined Spaces


Before commencing the Contracted Work in a confined space the Contractor must obtain,
from Alstom, a Permit to Work. The Permit to Work will define the requirements to be
followed. As a minimum the Contractor must ensure the following:
o Confined spaces are kept identified and marked by a sign at every the entrance.
o Adequate ventilation is provided.
o Adequate emergency provisions are in place.
o Appropriate air monitoring is performed.
o Persons entering or watching those confined spaces are provided (at every
entrance) with Confined Space training.
o All necessary equipment and support personnel required to enter a Confined Space
is provided.
All costs associated with the supply of the necessary plant and equipment (gas monitor,
retrieval winch, breathing escape apparatus and requirements for a top man/standby
man) shall be borne by the Contractor. Any training required by applicable Law shall be
provided to the Contractor Personnel at the Contractor's cost.
The Contractor shall consider all cable pits as confined spaces

3.15.3 Plant, Equipment and Tools


The Contractor must ensure that all plant, equipment and tools provided for use in
connection with the Contractors Work are:
o Suitable for its intended use;
o Safe for use, maintained in a safe condition and where necessary inspected to
ensure this remains the case (any inspection must be carried out by a competent
person and records shall be available);
o Used only by people who have received adequate information, instruction and
training and, if required, permits; and also have been specifically authorised to
perform that task;
o Provided with earth fault circuit breakers (EFCBs) at all times when using electric
power leads. Use of electrical tape for temporary repairs is prohibited.
Where relevant, Residual Current Devices (RCDs) shall be in place at the power supply
(for 240 volts and above) of the Multiple Distribution Boards.
The Contractor shall ensure that the type of power supply and associated electrical tools
are suitable and in compliance with the regulatory and the EHS Requirements.

3.15.4 Motor Vehicle Safety and Traffic Management


Contractor Personnel shall park their personal vehicles only in those areas designated by
Alstom. Personal vehicles shall not be provided with access to the construction area.
Vehicle access to the construction area will only be permitted following approval by
Alstom. Documentation shall be submitted to Alstom (Vehicle Entry Request Forms) for
any vehicle, which the Contractor requires to utilise in the construction area. Limitations
shall exist regarding the number of vehicles the Contractor may have in the construction
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

138 of 154

Safety Environment Management Plan

area. All vehicles entering the construction area must be fitted with a flashing light and
audible reversing beeper. Vehicles, which do not have this equipment, installed and
functioning shall not be provided access to the construction site.
Alstom assumes no responsibility for vehicles, or articles in vehicles, parked in the
premises under the Alstoms control. Vehicles and equipment shall not block or restrict
exits, walkways, loading areas, fire hydrants or emergency equipment. Alstom reserves
the right to remove any vehicle or equipment that would block or restrict access to those
areas.
Operators of vehicles with high overhead clearance must pre-plan travel routes on Site to
ensure overhead utilities, obstructions and or personnel will not be at risk of impact.
Contractor diesel and gas powered vehicles are prohibited inside buildings unless prior
approval and arrangements for ventilation have been made with Alstom.
The Contractor will not perform extensive maintenance or repairs of vehicles on Site.
Drivers shall obey all traffic regulations and signs, and carry a valid driver's license for any
vehicles they operate. Contractor personnel who fail to adhere to the site traffic rules
(speed limits, etc) shall not be permitted to operate vehicles on site.
Vehicle's engines shall be turned off when parked. The vehicle shall only be parked in
authorised area and shall not block any general and emergency access.
The Contractor shall identify all equipment/vehicles brought on to the Site with the name
of the Contractor utilizing the equipment/vehicles. The Contractors name shall be clearly
visible at all times.
The Contractor shall ensure all vehicles, plant and equipment used by the Contractor
and/or his subcontractors for carrying out the Works comply in every respect with all
applicable Laws, and EHS requirements. Any vehicle or item of plant or equipment that is
not in possession of current valid documentation and certificates shall be immediately
removed from Site.
Material shall be safely loaded and securely fixed onto the correct means of transport,
before and during transportation from one location to another.
Areas not marked as traffic routes, such as general Site storage areas, laydown areas
and Contractors work areas are to be carefully inspected and checked in order to
determine the location of any existing underground installations, before any loads are
moved into these areas.
The Contractor is required to carry out these inspections and checks, to execute any
works that may be necessary to protect existing installations from damage, and to repair
and/or make good any damage done by the Contractor and/or his subcontractors.
All vehicles reversing, conducting difficult manoeuvres or transporting abnormal loads are
to be accompanied by a banksman.
Mud is not to be transported by the Contractors vehicles on to public roads from the site.
The Contractor shall provide, erect and maintain traffic signs, lamps, barriers and traffic
control signals and such other measures as may be required by the construction of the
Works (on site and off site) in accordance with the pertaining local traffic laws, codes and
recommendations.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

139 of 154

Safety Environment Management Plan

The Contractor shall, after consultation with any statutory or other authority concerned,
submit to Alstom for approval a proposal based on such consultation showing the scheme
of traffic management he proposes for carrying out the Works before commencing any
work which affects the use of the public highway and thereafter furnish such further
details and information as necessitated by the Works or as Alstom may require.
The Contractor shall not commence any work, which affects the public roadways until all
traffic safety measures necessitated by the work are fully operational.
The traffic signs, lamps, barriers and traffic control signals shall be in accordance with the
requirements of the Traffic Signs Regulations and General Directions current at the date
of the execution of the work.
Traffic signs and warning lamps shall comply with pertaining applicable Laws for public
highway use.
The Contractor shall keep clean and legible at all times all traffic signs, lamps, barriers
and traffic control signals and he shall position, re-position, cover or remove them as
necessitated by the progress of the Works.
The Contractor shall construct temporary diversion ways wherever the Works will interfere
with existing public or private roads or other ways over which there is a public or private
right of way for any vehicular pedestrian.
The standard of construction and lighting shall be suitable in all respects for the class or
classes of traffic using the existing way and the width of the diversion shall not be less
than that of the existing way unless otherwise described in the Contract.
Diversion ways must be constructed in advance of any interference with the existing ways
and shall be maintained to provide adequately for the traffic flows.

3.15.5 Working at Height


3.15.5.1 General Requirements
The following requirements apply to all work done by the Contractor where there is the
risk of a fall and injury and specifically where there is a risk of fall from 500mm or over
and where there is a risk of objects falling on people.
The Contractor must undertake a formal documented risk assessment for all work where
there is a risk of falling from height. The risk assessment must consider any potential for
doing the task in a way that does not expose workers to the risk of falling from height. The
risk assessment must be reviewed and approved by Alstom and formally communicated
to the persons undertaking the work where there is risk of falling from height.
For all work at height where collective preventative measures are not possible, the
responsible Alstom Supervisor must issue a Permit to Work. Specifically when removing
any floor or walkway gratings a Permit to Work must be issued.
The Contractor must have a rescue plan that includes rescue of people working at height
and this is tested as a minimum within fourteen (14) calendar days of commencing the
work and then every 6 months. This must be communicated to Alstom for
inclusion/reference in the site-specific emergency response procedure.
All persons involved in designing fall prevention or fall protection measures must be
subject to formal competence checks by the Contractor to ensure necessary training,
experience and qualification prior to commencing work.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

140 of 154

Safety Environment Management Plan

All persons involved in erecting fall prevention or fall protection measures (including as a
minimum scaffolders & temporary platform erectors) must be subject to formal
competence checks by the Contractor to ensure necessary training, experience and
qualification prior to commencing work.
All persons working on or supervising activities using fall protection measures (including
as a minimum scaffolders, elevated work platform operators, site erection supervisors,
persons wearing harness) must be subject to formal competence checks by the
Contractor to ensure necessary training, experience and qualification prior to
commencing work.
Alstom may at its discretion undertake competence checks in relation to the above
requirements
Training covering general Work at Height hazards and both preventative and protective
measures must be formally provided to all Contractors personnel on site and this must be
completed prior to commencing work and repeated (as a minimum) annually.
All Contractors employees exposed to the risk of falling from height shall be provided with
(first priority) adequate fall prevention or (second priority) collective or individual fall
protection measures by .the Contractor.
When it is not possible to implement collective fall prevention measures, all persons
exposed to a risk of falling from height (e.g. working from vertical ladders, erecting or
dismantling scaffold, operating elevated work platforms) must use a harness that is at all
times attached to a secure anchor point or life line. Double lanyards, shock absorbing
lanyard and/or fall arrestor shall be used unless specifically determined (and approved by
Alstom) as not required by the risk assessment.
Where safe to do so all Items used for work at height including tools and equipment must
be secured, where this is not possible alternative measures such as barriers must be in
place to prevent people from being in an area where these is a risk of falling objects or
equipment.
The Contractor must ensure that a competent operational supervisor is formally appointed
to supervise each work activity where there is a risk of falling from height.
The Site Manager of the Contractor must, prior to the commencement of the work, attend
a formal documented meeting held by the Alstom responsible supervisor to explain the
Alstom requirements regarding fall prevention, where they will formally receive the Alstom
general or site specific EHS documentation related to fall prevention.
All ladders, harnesses, mobile elevated work platforms and other relevant equipment
used for work at height or for fall prevention or protection must be uniquely identified,
listed in a register and subject to formal regular inspection by the Contractor
All defective or non-inspected equipment that is or could be used for work at height or for
fall prevention or protection must be either removed from site or physically prevented from
use by the Contractor.
All equipment (inc. ladders, harnesses, lanyards, lifelines, scaffolds, elevated work
platforms etc) must be subject to a pre-use inspection by the Contractor.
All anchor points; lifelines, fall arrestors and lanyards must be designed and used in a
way to ensure maximum protection to the user if he/she fell.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

141 of 154

Safety Environment Management Plan

Where lifelines are used, each one must be individually validated by a competent person
(formally authorised by Alstom) and each must be restricted to a maximum load of 3
persons.
The Contractor must complete a documented weekly inspection program that is led by its
site management, involving its Subcontractors and covers all activity where there is a risk
of fall from height.
The Contractors site manager must include in the weekly operational meeting a detailed
review of statistics, actions and management of change issues relating to compliance with
fall prevention requirements.
The Contractor must have a scheme in place to ensure that its employees understand the
site operates a "Zero Tolerance Policy" in relation to deviations from the Work at Height
Requirements and that this includes where required, application of the applicable
disciplinary process. Failure to adhere to the Contractors working at height requirements
shall be considered a severe breach of the Alstom EHS Plan.
The Contractor will be subject to formal regular management inspection covering fall
prevention, where if significant or repetitive issues are raised contractual actions will be
taken.

3.15.5.2 Scaffolding
The Contractor shall ensure that all scaffolds used in connection with the Contracted
Works shall comply with the following requirements.
All scaffolds and work platforms must be designed, erected, altered, inspected (initially
before use and then every seven (7) calendar days minimum) and dismantled by
competent persons who have been formally authorised by Alstom.
All scaffolds, work platforms and walkways used to prevent fall from height must be
designed and constructed using materials that are designed for scaffold and made from
metal frames, mid rails and hand rails (height between 1 and 1.1m).
All scaffolds, work platforms and walkways used to prevent fall from height must be
designed and constructed using floorboards & toe boards with no significant gaps.
Scaffold design information shall be submitted to Alstom for review and approval. The
Contractor shall not erect any scaffold before formal approval by Alstom. The scaffold
design documentation shall be submitted to Alstom, seven (7) working days before the
scaffold erection is planned to commence
All scaffolds shall be subject to a documented inspection by a competent person
(employed by the Contractor) and clearly identified/marked prior to use and thereafter
every seven (7) calendar days (minimum), immediately after any modification or
immediately after any adverse weather conditions. Green/red scaff-tag system shall be
used to identify safe / unsafe scaffold for access. Each single access to the scaffold shall
be signalised with such scaff-tag. All costs associated with this system shall be borne by
the Contractor. The Contractor shall submit a proposal to Alstom regarding the type of
scaffold to be used on the construction site for Alstom approval. Scaffold material shall
not enter the construction site until the scaffold material has been approved by Alstom.
The Contractor shall also submit to Alstom (for approval by Alstom) the proposed scafftag system to be utilised.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

142 of 154

Safety Environment Management Plan

Scaffold tube caps and scaffold joint covers shall be installed on all scaffolds. The
footings or anchorage for scaffolds shall be sound, rigid and capable of carrying the
maximum intended load without settling or displacement.
All scaffolds shall be erected in according to a specific design developed by competent
personnel (either generic design or specific design depending on the category of scaffold
to be erected).
Guardrails and toe-boards shall be installed on all open sides and ends of scaffold
platforms. Scaffolds shall be provided with an access ladder or equivalent safe access.
Contractor Personnel shall not climb or work from scaffold handrails, mid-rails or brace
members.
When freestanding, manually propelled scaffolds are used, the height shall not exceed
four (4) times the minimum base dimension. Contractor Personnel shall not be present on
mobile scaffolds when they are being moved.

3.15.5.3 Stairways and Ladders


Ladders should only be used for light duty, short-term work or access in line with the
below and the Site Requirements.
o Fabricated ladders are prohibited.
o Conductive or metal ladders shall be prominently marked as conductive and not be
used near energized lines or equipment.
o Ladders will be secured to keep them from shifting, slipping, being knocked or
blown over.
o Ladders will never be tied to facility services piping, conduits, or ventilation ducting.
o Temporary ladders will be lowered and securely stored at the end of each workday.
o Ladders shall be maintained free of oil, grease and other slipping hazards
o Ladders will be visually inspected by a competent person and approved for use
before being put into service. Each user shall inspect ladders visually before using
o Ladders with structural defects shall be tagged "Do Not Use," immediately taken out
of service, and removed from the Site by the end of the day.
o Wooden ladders shall not be painted.

3.15.5.4 Roof Work/Access


Roof work and access to roofs must not be undertaken without prior authorization from
the Contractor.

3.15.5.5 Mobile Elevated Work Platforms


Mobile Elevated Work Platforms (MEWP) (boom, scissors, snorkel types, etc.) shall be
used in accordance with the EHS Requirements. All Contractor Personnel operating
MEWPs shall be properly trained. Contractor Personnel shall work from the floor of the
EWP lift only. Climbing on handrails, mid-rails, and brace members is prohibited.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

143 of 154

Safety Environment Management Plan

Inspection certificate of the MEWP shall be submitted to Alstom prior to any use at Site.
Alstom shall not be held responsible for any delay associated to the interruption of MEWP
use due to the absence of the mentioned documentation.
3.15.5.6 Overhead Work
A secure exclusion zone shall be maintained by Contractor below overhead work to
prevent access and protect personnel from falling objects. Such exclusion zone shall be
maintained until the end of the task. The exclusion zone shall be removed as soon as the
risk of falling objects is removed.
Suitable signage shall be in place to inform about the reason of the exclusion zone.
Plastic red and white chains or solid barriers shall be used. Warning tapes are not
acceptable as a technical solution to establish a temporary exclusion zone.

3.15.6 Lifting Operations


The following requirements apply to all work done by the Contractor involving lifting
operations, lifting equipment and lifting accessories.
The Contractor shall conduct a formal documented risk assessment and a formal lift plan
for all lifting operations within its scope.
The risk assessment and lift plan must be reviewed and approved by Alstom and formally
communicated to all persons undertaking the work where there is a risk from lifting
operations.
A permit to work must be issued by the Alstom supervisor responsible for the task for all
non-routine lifting operations (see dedicated EHS guideline for definition of non-routine).
All persons preparing and issuing lifting plans must be subject to formal competence
checks by the Contractor to ensure necessary training, experience and qualification prior
to commencing work. The Contractor must submit the CV of their nominated Lifting
Supervisor to Alstom for review and approval. Alstom will only review Lifting Plans after
the Contractors approved Lifting Supervisor has signed them. All lifting plans must clearly
define the specific roles and responsibilities for each person involved in the lifting
operation.
All persons involved in lifting operations including as a minimum crane drivers, lifting
coordinators and riggers must be subject to formal competence checks by the Contractor
to ensure necessary training, experience and qualification prior to commencing work.
Alstom may at its discretion undertake competence checks in relation to the above
requirements.
In locations where a formal documented proof of competence from a regulated body is
not available then all persons involved in lifting operations including as a minimum, crane
drivers, lifting supervisors and riggers shall be as a minimum subject to a short practical
assessment of competence by Alstom.
Training covering general lifting operation hazards and preventative measures must be
formally provided to all Contractor personnel on site and this must be repeated as a
minimum at the commencement of the Contracted Works and then annually.
No employee of the Contractor shall be positioned under a suspended load or between a
suspended load and fixed objects.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

144 of 154

Safety Environment Management Plan

Clear communication channels must be formally established and maintained between


everyone involved in a lift with only authorised persons giving instruction to the operator.
The Contractor must ensure that a competent operational supervisor is formally appointed
to supervise each lifting operation.
The Contractors Site Manager must, prior to the commencement of the work, attend a
formal documented meeting held by the Alstom responsible supervisor to explain the
Alstom requirements regarding lifting operations, where they will formally receive the
Alstom general or site-specific EHS documentation related to lifting operations.
All lifting equipment and accessories must be uniquely identified, marked with the safe
working load, listed in a register and subject to formal regular inspection.
All defective, non-inspected or unidentified (safe working load / identification number)
lifting equipment or accessories must be either removed from site or physically prevented
from use.
All equipment used in lifting operations shall be subject to a pre-use inspection by the
operator
All lifting equipment and accessories must have valid test and thorough examination
records.
Operating perimeters and times of use for mobile lifting equipment must be clearly
defined and applied on site.
The Contractor shall operate and maintain cranes and hoisting equipment in accordance
with manufacturers' specifications and limitations and the EHS Requirements.
Contractor Personnel are not permitted to use Alstom lifting equipment unless prior
approval has been received from Alstom.
Only Contractor Personnel trained in the use of cranes and hoists are permitted to use
them.
The Contractor must perform checks to verify the competency of 3rd Party lifting
equipment testers and examiners
The Contractor must have a documented weekly inspection program that is led by its site
management, involving their Contractors and covers all activity involving lifting operations.
The Contractors site manager must include in the weekly operational meeting a detailed
review of statistics, actions and management of change issues relating to compliance with
lifting operations requirements.
The Contractor must have a scheme in place to ensure that its employees understand the
site operates a "Zero Tolerance Policy" in relation to deviations from the lifting operation
requirements and that this includes where required, application of the applicable
disciplinary process. Failure to adhere to the Contractors Lifting Operation requirements
shall be considered a severe breach of the Contractors EHS System.
The Contractor will be subject to formal regular management inspection covering lifting
operations, where if significant or repetitive issues are raised contractual actions will be
taken.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

145 of 154

Safety Environment Management Plan

3.15.7 Lockout Tagout (LOTO)


Prior to performing work on machines or equipment, the Contractor shall ensure that it is
familiar with and follows the Site-specific LOTO and Permit to Work procedures and that
all of its affected Contractor Personnel receive the necessary training.
The Contractor shall restrict access to work areas by unauthorized personnel where
energy sources have been de-energized. All affected Contractor Personnel shall be
notified. The area shall be secured and signs erected.
Once an item of electrical equipment has been energised, an item of mechanical plant
and/or System has been erected and released for Commissioning, no work will be
allowed on such item of equipment or System unless a valid Permit to Work (PTW) has
been obtained from the Contractor. Any personnel found to be ignoring the PTW
requirement, or not fully adhering to the PTW System, will be immediately and
unconditionally removed from Site.

3.15.8 Barricades
Floor openings, stairwells, platforms and walkways, and trenching where a person can fall
any distance shall be adequately barricaded and where necessary, well lit. Rigid barriers
ONLY must be used (e.g. scaffold structure). Plastic tape barriers/barricades are NOT
acceptable. Safety webs are only authorised when fixed to a rigid structure and shall not
be used for fall prevention and protection.
Rigid barricades must also be used to prevent personnel entering an area where risk of
injury is high e.g., during overhead work activity or electrical testing etc. Such barricading
must provide clear visual warning.
Barricades shall not restrict possibility of any person to exit the place where the
barricades are installed or adjacent areas in case of danger.

3.15.9 Hazardous Substances


All chemicals brought onto the Site by the Contractor (including fuels, oils, lubricants,
chemicals, paints, coatings, coolants, cleaners, flooring materials, etc.) must have prior
written approval from Alstom. Chemicals must be properly labelled and segregated to
prevent potential hazardous mixing.
All chemicals and substances must be registered in accordance with the applicable Law
(such as REACH regulation in the European Union).
The Contractor shall ensure that all the Contractor Personnel are made aware of the
hazards associated with the chemicals being used. Relevant and up-to-date Material
Safety Data Sheets (MSDS) shall be submitted to Alstom at the Site. All hazardous
substances must be stored in compliance with the requirements stated on the MSDS. The
provision of correct, compliant, and adequate storage facilities shall be performed by the
Contractor and at the cost of the Contractor.
Upon completion of the project, all unused materials will be taken off the Site and
correctly disposed by the Contractor at the cost of the Contractor.
Transfer and decanting of flammable liquids will be grounded and bonded where
necessary.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

146 of 154

Safety Environment Management Plan

3.15.10 Asbestos-Containing Materials


The Contractor shall not bring any Asbestos or material containing Asbestos onto the
Site.

3.15.11 Compressed Gas Cylinders


Gas cylinders shall be securely stored and transported, and identified and used in line
with legislation and EHS requirements. Hose lines shall be adequately protected,
inspected and tested for leaks in line with EHS requirements.

3.15.12 Electrical Safety


Prior to undertaking any work on live electrical equipment the Contractor must obtain a
Permit to Work from Alstom. The Contractor will identify all electrical hazards and perform
a risk assessment. Where possible, live work shall be avoided. Any control measures
highlighted shall be implemented prior to work commencing.
The below measures will be taken:
o Work practices must protect against direct or indirect body contact by means of
tools or materials and be suitable for work conditions and the exposed voltage
level.
o Energized panels will be closed after normal working hours and whenever they are
unattended. Temporary wiring will be de-energized when not in use.
o Only qualified electrical Contractor Personnel may enter substations and/or
transformer vaults and only after being specifically authorized by Alstom.

3.15.13 Fire Protection and Prevention


Full and unrestricted access to emergency exits, fire-fighting equipment, fire control and
emergency vehicles shall be maintained at all times. The Contractor shall provide, install
and maintain their own temporary fire protection against hazards they introduce to the
Site (work areas, storage areas, and temporary facilities under their responsibilities). This
shall be in accordance with relevant National and Local Laws, Regulations, applicable
standards or Fire Departments Officer Recommendations. Contractor fire extinguishers
shall be inspected at least annually by a certified person and visually inspected monthly
and documented by the Contractor.
The Contractor shall not install or alter fire prevention/protection systems without the
Contractor approval. The Contractor and Contractor Personnel may only work on fire
systems where appropriately licensed/qualified.
The Contractor is fully responsible for the installation and maintenance of suitable fire
detection and protection systems in their office and welfare areas.

3.15.14 Hot Works


A Permit to Work must be obtained from Alstom prior to any hot works (welding, grinding,
open flame work, heat treatments) being performed. Suitable fire extinguishing equipment
shall be immediately available. Objects to be welded, cut or heated shall be moved to a
designated safe location, or, if they cannot be readily moved, all movable fire hazards in
the vicinity shall be taken to a safe place. Personnel working around or below the hot
works shall be protected from falling or flying objects.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

147 of 154

Safety Environment Management Plan

Any cost associated to the presence of necessary firewatchers as identified in the risk
assessment / method statement for the activity shall be borne by the Subcontractor.
Prior to the use of temporary propane or resistance heating devices approval must be
obtained from Alstom.

3.15.15 Trenching, Excavating, Drilling and Concreting


A Permit to Work must be obtained from Alstom for all excavation works. All underground
lines, equipment and electrical cables shall be identified and located prior to commencing
the work. The Contractor shall assign a competent Contractor Personnel for all trenching
and excavation work.
Safe means of access and egress shall be located in all trench excavations. Daily
inspections shall be conducted by competent Contractor Personnel for evidence of a
situation that could result in possible cave-ins, indications of failure of protective systems
or other hazardous conditions. The daily inspection shall be performed prior to works
commencing on that work day, and shall be documented and signed by the respective
Contractor personnel. The records of every inspection shall be maintained by the
Contractor and made available to Alstom when requested.
Personnel shall be protected from cave-in and excavated spoil or other materials and
equipment that could cause a hazard by falling or rolling into the excavation.
Physical barriers (hard barricades such as scaffold) shall be placed around (the
excavation must be fully protected by the barrier) or over trenches and excavations.
Flashing light barriers or reflective barriers shall be provided at night.
All protruding reinforcing steel will be capped to eliminate the hazard of impalement.
Rebar caps shall be affixed on all exposed rebar. Formwork and shoring will be designed,
erected, supported, braced and maintained so that it will safely support all vertical and
lateral loads. Reinforcing steel for walls, piers, columns and similar vertical structures
shall be adequately supported to prevent overturning or collapse. All formwork design
calculations/shoring design calculations shall be formally submitted to the Contractor for
review and approval prior to installation commencing.
Any fill material being brought onto the Site must be free from contaminants and requires
approval by the Contractor.

3.15.16 Environmental Requirements


3.15.16.1

Waste Management
All rubbish, waste materials and items of plant, equipment or materials that are no
longer required for the Works, shall be regularly cleared and removed from Site. The
control and management of waste is the full responsibility of the Contractor. The
collection, transport, storage and removal of waste from the site and disposal in
approved disposal locations is the full responsibility of the Contractor and shall be
performed at the Contractors cost.
The Contractor shall take all necessary precautions to ensure the complete protection
of ground and underground against pollution. The burning of surplus waste shall not
be permitted.
The Contractor is responsible for the removal of any waste generated by the
Contracted Work being done on the Site. The Contractor must dispose of the waste in
line with the applicable Law. The Contractor will create and maintain all documentation

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

148 of 154

Safety Environment Management Plan

in respect of the management and disposal of waste as required by applicable Law


and will provide copies to Alstom on request. The Contractor shall comply with any
direction regarding the disposal and management of waste made by Alstom.
Wastes (includes rinse from washing of equipment, PPE, tools, etc) are not to be
poured into improper sinks, drains, toilets, or storm sewers, or onto the ground. Solid
or liquid wastes that are hazardous or regulated in any way are not to be disposed of in
general site waste receptacles.
The Contractor will not provide centralised collection containers for office and domestic
waste. The management and disposal of waste from all work areas, all laydown areas,
all offices and welfare areas, is the full responsibility of the Contractor.
In the event that the Contractor fails to comply with the waste management
requirements, Alstom reserves the right to carry out the necessary work, and to
recover the costs from the Contractor.
The Contractor shall comply with the Legislative Requirements in respect of waste
disposal.
All requirements established in the Waste Management plan shall be complied with by
the Contractor.
3.15.16.2

Spills prevention and control


The Contractor shall take all necessary precautions to ensure the complete protection
of ground and underground against pollution.
The Contractor shall take all steps and precautions that are necessary to ensure that
no liquid waste, contaminated surface water or other untreated effluent gains access to
the surface water drainage system.
All liquid wastes resulting from the Contractor's activities on Site shall be collected
separately with approved interceptors or similar, and disposed of, all by the Contractor,
in accordance with the applicable Laws. It is the Contractors responsibility to identify
all such laws and regulations regarding waste disposal and act in full compliance with
such laws and regulations. The Contractor shall hold Alstom harmless from any such
occurrences, whether they are accidental or otherwise.
The Contractor is responsible for the provision of adequate spill kits/protection and the
clean up and disposal costs of spills arising from the Contracted Works.

3.15.16.3

Emissions
The Contractor shall identify and quantify any emission sources associated with the
Contracted Works. The control measures associated with these emissions shall be
subject to the approval of Alstom. Emissions include but are not limited to noise, dust,
fumes and vapours.
The commencement of the Works shall not take place until there has been submitted
to, approved in writing by, and deposited with Alstom, a scheme for the provision of
wheel cleaning facilities for heavy commercial vehicles and any mobile plant that has
an operating weight exceeding three tonnes. Such approved facilities shall be installed
in accordance with a timescale to be approved in writing by Alstom and shall be
maintained throughout the period of the construction of the Works unless any variation
has been approved in writing by Alstom.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

149 of 154

Safety Environment Management Plan

All requirements established in the Dust Prevention Plan shall be complied with by the
Contractor.
All open bodied heavy commercial vehicles carrying dry loose aggregate, cement or
soil into and out of the Site shall be sheeted or sealed so as to prevent the release of
such materials into the local environment.
Where practicable, screening shall be provided to prevent the ingress of dust and dirt
to any part of the Works. The Contractor shall ensure adequate dust suppression
methods are employed (e.g. wetting down by water truck etc) in his work areas at all
times. Should adequate dust control measures not be implemented by the Contractor,
Alstom reserves the right to implement suitable measures (to the satisfaction of
Alstom) at the full cost of the Contractor.
The Contractor is to prevent the deposit of mud on public roads by his vehicles and
shall act in accordance with the applicable Laws and the EHS Requirements. The
Contractor is responsible for maintaining all public roads free from mud generated at
site from whatever cause to the satisfaction of Alstom.
The Contractor shall provide to Alstom upon request, and whenever specified by the
EHS requirements, any information, plan, measurement, analysis and control
measures required to fulfil the EHS requirements
Authorised working hours defined in the Environmental permit shall be adhered to.

3.16

CONTRACTOR EHS MANAGEMENT PERFORMANCE REVIEW


The Contractor shall be available on a monthly basis to participate in a Contractor EHS
Management Performance Review (form attached in section 6) covering the scope of the
Contracted Works. Depending on the result of the Contractor EHS Management
Performance Review Alstom will be entitled to apply the remedies defined in Section 6,
Table 1. The Contractor Site Manager and the Contractor EHS Manager shall participate
in this monthly review. Failing to participate in the Contractor EHS Management
Performance Review will result in the full application of the remedies for the concerned
month.

3.16.1 Remedies for Non-Compliance with EHS Requirements


In addition to all other rights that Alstom may have under the Contract or at law, Alstom
shall notify the Contractor whenever it considers the Contractor to be in breach of any of
the EHS Requirements. If the Contractor does not take appropriate corrective actions to
rectify the breach within reasonable time or within the time period stipulated in the Alstom
notice, Alstom is entitled to rectify such breach itself or by a third party and to recover the
associated costs from the Contractor. Whenever the Contractors consider that the breach
of the EHS Requirements require an interruption of the Contracted Works, the Contractor
shall stop the work and shall remain liable for the cost and delay implication of such
interruption, in addition to the additional rectify costs required to rectify the situation.
Without prejudice to any other remedies available to Alstom under the Contract or at law,
Alstom shall be entitled to the remedies set out in the table below: These remedies set
out herein are understood and agreed by the Contractor as being a genuine and preassessed damages which Alstom is likely to incur in the event of Contractor defaulting its
obligations for which they are said to be compensating. These remedies shall be
deducted from the Contractor payment and reinvested by Alstom in order to improve EHS
performance at site or contribute to the EHS incentive scheme at the discretion of Alstom.
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

150 of 154

Safety Environment Management Plan

Compliance to the below requirements will be validated on a monthly basis by using the
Contractor EHS Management Performance Review form in Appendix 1. Any noncompliance to the established requirements will be justified by providing the details of
such non-compliance.
For any breach of the EHS Requirements that is not capable of being rectified (e.g.
accident), the Contractor shall be liable for all losses, damages, fines, penalties and costs
of responding to and participating in the investigations of any relevant authorities and
defending any actions as a result of such breach and indemnify and hold harmless Alstom
in respect of the same.
If the respective breach constitutes a material breach, Alstom shall be entitled to
terminate the Contract under the conditions of the Contract. Such termination right shall
be cumulative to any other remedy available for such breach. A material breach of the
EHS Requirements shall include but not be limited to a breach:
o That may result in legal action against Alstom or the Contractor,
o That may result in fines, penalties or alike being levied on Alstom or the Contractor,
o Whereby Alstom or Contractor may lose its license, permit, certificate or alike
necessary to execute the Works or Contracted Works (as the case may be)
o That may lead to termination of the main contract entered into by Alstom and its
customer,
o Where the contractor persistently breaches EHS requirements

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

151 of 154

Safety Environment Management Plan

Table 1: Remedies
Items

Requirements

Measurement

A1

Compliance with the Critical EHS


Requirements observed during
the Monthly Contractor EHS
inspection.

Record / Proof

Remedy

Monthly Site Contractor Inspection


100% compliance on
Checklist completed
each of the topic (A1 to
A10 of the Site Monthly
Contractor Inspection)
of the each months

Deduction from any payment due by


Alstom to the Contractor under the
Contract by (amount and currency to
be specified) per inspection not
achieving 100% compliance or for nonattendance at the inspection.
Monthly Site Contractor Performance Assessment

B1
No Contractor activities (including
those of their own subcontractor)
were stopped due to the absence
of approved Method Statement /
Risk Assessment documentation
by Alstom as per (Insert relevant
contract clause reference)

Site EHS Walk down


Site EHS Inspections
Contractor
Performance
Management Review

No records of
deviation / reported
situation related to
activities carried out
without risk
assessment / method
statements

B2

No Contractor Personnel were


observed on Site without having
been inducted to the Contractor
and Contractor induction as per
(Insert relevant contract clause
reference)

Site EHS Walk down


Site EHS Inspections
Contractor
Performance
Management Review

History of Noninducted Contractor


Personnel identified
on the Site.

B3

The EHS Manager and the


appropriate number of EHS
Professionals have been
mobilised at Site as per the
requirements of (Insert relevant
contract clause reference)

The EHS Manager and


appropriate number of
EHS Professionals to
Contractor Personnel
Contractor
Performance
Management Review

B4

The Contractor Site Manager and Contractor


Performance
the EHS Manager attended the
site EHS Committee Meeting. Any Management Review
absence to the meeting was
justified and notified to the Alstom
Site Manager or the Alstom EHS
Department as per (Insert
relevant contract clause
reference)

For 30 or more
Contractor Personnel
there is 1 EHS
Manager on Site. For
every further 100
personnel there is an
additional EHS
professional on site.
For less than 30
personnel under
Contractor scope, Site
Manager performance
is satisfactory and
does not require the
mobilisation of an
EHS Manager.
Attendance to the
EHS Committee
Meeting.
MoM of EHS
Committee Meeting

Works will be stopped and any payment


withheld. Remedies relating to delays in
the works will be applied as per the
Contract conditions. In addition,
deduction from any payment due by the
Contractor to the Contractor under the
Contract by (amount and currency to
be specified) per activity stopped
At each payment after down payment.
Deduction from any payment due by the
Contractor to the Contractor under the
Contract by (amount and currency to
be specified) per person not inducted.
At each payment after down payment.
Alstom will provide the missing resource
and charge it to the Contractor with a
(amount and currency to be
specified) surcharge.

Deduction from any payment due by


Alstom to Contractor under the Contract
by (amount and currency to be
specified) per absence to the EHS
Committee Meeting. At each payment
after down payment.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

152 of 154

Safety Environment Management Plan

Table 1: Remedies
Items
B5

B6

B7

Requirements

Measurement

Contractor
All accidents, near-misses and
high-risk deviations were notified Performance
to the Contractor immediately and Management Review
a preliminary report was
submitted to the Contractor within
24 hours of the occurrence as per
(Insert relevant contract clause
reference)
All confined space activities were Contractor
Performance
carried out under a suitable
Permit to Work issued by Alstom Management Review
and in compliance with (Insert
relevant contract clause
reference)
Contractor
Weekly EHS Inspections are
Performance
carried out by the Contractor
Management Review

B8

All workers working at height with Contractor


individual fall protection were
Performance
found clipped on at all times as
Management Review
per (Insert relevant contract
clause reference)

B9

The Contractor closed the


findings of the Contractor audits
as per the established and
agreed deadline

B10

The Contractor closed the


Contractor
findings of the Site EHS walk
Performance
down related to the Subcontract Management Review
Work as per the established and
agreed deadline

Contractor
Performance
Management Review

Record / Proof
Accident Statistics

Remedy
Deduction from any payment due by
Alstom to Contractor under the Contract
by (amount and currency to be
specified) per event not notified and per
preliminary reports submitted more than
24 hours after the event.
At each payment after down payment.

Deduction from any payment due by


Record of Site EHS
Alstom to Contractor under the Contract
Walkdown
Site Correspondences by (amount and currency to be
specified) per unsafe confined space
activities observed.
At each payment after down payment.
Record of Weekly
EHS inspections

Deduction from any payment due by


Alstom to Contractor under the Contract
by (amount and currency to be
specified) per missing weekly EHS
inspection.
At each payment after down payment.
Record of Site EHS
Deduction from any payment due by
Walkdown
Alstom to Contractor under the Contract
Site Correspondences by (amount and currency to be
specified) per individual found
unclipped when individual fall protection
is required to be used.
At each payment after down payment.
Audit Report response Deduction from any payment due by
from the Contractor. Alstom to Contractor under the Contract
by (amount and currency to be
specified) per finding not closed in due
time without reasonable grounds.
At each payment after down payment.
Site EHS Walkdown Deduction from any payment due by
response from the
Alstom to Contractor under the Contract
by (amount and currency to be
Contractor
specified) per finding not closed in due
time without reasonable grounds. If the
finding is related to an unsafe situation
with the potential to result in a severe
accident, Alstom will perform the
necessary corrective action and charge
it to the Contractor with a (percentage
surcharge to be specified) surcharge.
At each payment after down payment.

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

153 of 154

Safety Environment Management Plan

Appendix 1:

ABCD

Contractor EHS Management Performance Review

Item

Topics

Yes

A1

All Subcontractor Personnel observed working at height with requiring the use of fall
protection are suitably clipped on

A2

Subcontractor Personnel were not found working or walking under suspended load

A3

All lifting accessories were found on site with a unique identification number, the safe
workload, and the applicable colour coding.

A4

All Subcontractor Personnel checked had a valid site ID badge

A5

All confined spaces activities had a Permit to Work in place and valid

A6

All plant operators were found operating a plant with the seatbelt fastened

A7
A8

B - Site Monthly Contractor Inspection


No

Details of the non-conformance

Date:
Comments

All Subcontractor Personnel found working or walking on a scaffold had the scaffold tag
green and the inspection in date
All gas cylinders related to the Subcontract Work were observed in upright positions and
secured in a trolley or a rack.

A9

The excavations are protected with suitable barriers.

A10

All Subcontractor wastes are contained in a suitable waste skip.

Inspector:

Position:

Company:

Alstom
Contractor

Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

Date

Signature

ABCD

Template Name:

Customer Name:

Project Title:

Contract No:

Page:

<Insert Customer Name>

<Insert Project Title>

<Insert Contract #>

154 of 154

ABCD
Item

Safety Environment Management Plan

Contractor EHS Management Performance Review


During last month performance:

B1

No Subcontract Works were stopped due to the absence of approved Method Statement /
Risk Assessment documentation by the Contractor as per paragraph 3.2 requirements.

B2

No Subcontractor Personnel were observed on Site without having been inducted to the
Contractor and Subcontractor induction as per paragraph 3.7 requirements

B3

The EHS Manager and the appropriate number of EHS Professionals have been mobilized at
Site as per the requirements of the paragraph 3.6.2

B4

The Subcontractor Site Manager attended the Site EHS Committee Meeting. Any absence to
the meeting was justified and notified to the Contractor Site Manager or Contractor EHS
Department as per paragraph 3.1 requirements

B5

All accidents, near-misses and high-risk deviations were notified to the Contractor
immediately and a preliminary report was submitted to the Contractor within 24 hours of
the occurrence as per paragraph 3.12 requirements

B6

All confined space activities were carried out under a suitable Permit To Work issued by the
Contractor and in compliance with the paragraph 4.2 requirements

B7

Weekly EHS inspections are carried out as per paragraph 3.11 requirements

B8
B9
B10

Yes

B - Site Monthly Contractor Performance Review


No

Details of the non-conformance

Date:

Comments

All Subcontractor Personnel working at height with individual fall protection were found
clipped on at all times as per paragraph 4.5 requirements
The Subcontractor closed the findings of the Subcontractor audits as per the established and
agreed deadline
The Subcontractor closed the findings of the Site EHS walk down related to his activity
(including his subcontractor activity) as per the established and agreed deadline

Performance review validation

Surname / Name

Date

Alstom Site Manager


Contractor Site Manager
Document No.

Rev.

Issue Date

Classification

Project #-SEMP-00?

? / --/--/----

CONFIDENTIAL

Signature