PROJECT CHARTER

FOR
THE DETAIL DESIGNS,
AND TENDER
DOCUMENTATION FOR
MUNSIEVILLE, ZONE
35, WATER PIPELINE
REPLACEMENT
PROJECT

274 Voortrekker Road

Noordheuwel
Mogale City
1739
Tel: (011) 954 3835
Fax: (011) 954 3447
Email: info@morad.co.za

Contents
1.

EXECUTIVE SUMMARY ............................................................................................................ 3

2.

BACKGROUND AND PROBLEM STATEMENT ................................................................... 6

3.

OUTLINE BUSINESS CASE ..................................................................................................... 6

4.

PROJECT OBJECTIVES AND DESIRED OUTCOME ......................................................... 7

5.

PROJECT SCOPE AND EXCLUSIONS .................................................................................. 7

6.

CONSTRAINTS AND ASSUMPTIONS .................................................................................... 7

7.

STAKEHOLDERS AND COMMUNICATION .......................................................................... 8

8.

PROJECT MANAGEMENT TEAM STRUCTURE ................................................................. 8

9.

TIME FRAME ................................................................................................................................ 9

10.

PROJECT BUDGET ................................................................................................................ 9

11.

PLACES OF WORK ................................................................................................................ 9

12.

SITE CLEARANCE ............................................................................................................... 10

13.

DELIVERABLES .................................................................................................................... 10

14.

PROFESSIONAL FEES........................................................................................................ 10

15.

MILESTONES......................................................................................................................... 11

16.

SUCCESS CRITERIA ........................................................................................................... 12

17.

REPORTING REQUIREMENTS AND MEETING SCHEDULE...................................... 12

18.

GUIDELINES AND STANDARDS ...................................................................................... 13

19.

QUALITY ASSURANCE AND CODE OF CONDUCT ..................................................... 13

20.

RISK MANAGEMENT ........................................................................................................... 14

21.

PROJECT APPROVAL REQUIREMENTS ....................................................................... 14

22.

PROJECT SPONSOR........................................................................................................... 14

23.

ACCEPTANCE ....................................................................................................................... 15

ANNEXURE A: Appointment Letter

ANNEXURE B: Project Inception Meeting Minutes
ANNEXURE C: Fee Proposal
ANNEXURE D: Project Program

Page 2 of 15

1. EXECUTIVE SUMMARY
MORAD Consulting Engineers was appointed by Mogale City Local Municipality
for the Munsieville, Zone 35 Water Pipeline Replacement Project. This Project
Charter forms part the Consultants appointment and covers the strategy for the
planning, designing and tender documentation of the water pipelines
replacement in Munsieville as per the subject project requirements.
Mogale City Local Municipality is experiencing unaccounted for water losses in
most of its areas including along the bulk water lines supplying Munsieville with
portable water. The existing bulk waterline comprises of rotten AC pipes, prone
to bursting. The infrastructure along the water pipelines is also now old.

This has made Mogale City Local Municipality assign Morad Consulting the
Munsieville bulk water pipeline replacement project in-order to assist in curbing
water losses.

The Water & Sanitation Department of MCLM has got funds in place for the
designing, tender documentation and implementation for the Munsieville, zone
35 bulk water pipeline replacement project during this current financial year.
The major objective of this project is to reduce the unaccounted for water
losses in the Municipality.

Page 3 of 15

The project deliverables under this appointment are as follows:

Deliverable

Status

Importance

Project Charter

Finished

Required

Fee Proposal

Finished

Required

Report Finished

Required

Concept Design
and Drawings

Preliminary Design Report

and Drawings

Finished

Required

Preliminary Cost Estimate

Finished

Required

Detail Design Report and

Drawings

Started

Required

Detail Cost Estimate

Started

Required

and Started

Required

Tender Documents
Drawings

Contract Administration,
Inspection & Monthly
Progress Reports

Required

Project Program

Started

Required

Cash Flow Projection

Started

Required

Close-out report

Required

The project deliverables listed above lead to the projects milestones and they will
be submitted in line with the project stages as follows:

Deliverable

Submission Category

Status

Importance

Project Charter

Inception Stage

Finished

Required

Fee Proposal

Inception Stage

Finished

Required

Concept Design Report and

Drawings

Concept and Viability

Stage

Finished

Required

Preliminary Design Report

and Drawings

Concept and Viability

Stage

Finished

Required

Preliminary Cost Estimate

Concept and Viability

Stage

Finished

Required

Detail Design Report and

Drawings

Design Development
Stage

Started

Required

Detail Cost Estimate

Design Development

Started

Required

Page 4 of 15

Stage
Tender Documents and
Drawings

Documentation and
Procurement Stage

Started

Required

Contract Administration,
Inspection & Monthly
Progress Reports

Contract Administration
and Inspection Stage

Project Program

Concept and Viability

Stage

Started

Required

Cash Flow Projection

Design Development
Stage

Started

Required

Close-out Report

Close-out Stage

Required

Required

The completion of the assignment shall be constituted by submission and

acceptance of the close out report.

Page 5 of 15

2. BACKGROUND AND PROBLEM STATEMENT

Mogale City Local Municipality is experiencing unaccounted for water losses in
most of its areas including along the bulk water lines supplying Munsieville with
portable water. The existing bulk waterline comprises of rotten AC pipes, prone
to bursting. The infrastructure along the water pipelines is also now old.

In a letter dated 19 November 2013, Mogale City Local Municipality appointed

Morad Consulting to develop a solution to the problem. The appointment is for
the Preparation of Detail Designs and Tender Documents so that the project is
ready for tender within the current financial year ending June 2014.

3. OUTLINE BUSINESS CASE

Mogale City as the local Water Services Authority, one of its main responsibility
is to ensure effective, efficient, affordable and sustainable access to water
services with minimum or no losses within the distribution network As a result
Mogale City has to meet its service delivery mandate in Munsieville
where they are experiencing numerous unaccounted for water losses. This has
motivated the need to come up with a water pipeline replacement project to
eradicate these water losses being caused by problems stated under the
problem statement above.

With the implementation of the project, unaccounted for water losses will
be curbed in Munsieville, resulting in the Municipality saving money.
The implementation of this project will also ensure:
To achieve these goals, MOGALE CITY APPOINTED Morad Consulting
to design an appropriate solution based on current best engineering
practice and at a cost and within a time frame that is acceptable to MCLM.

Page 6 of 15

4. PROJECT OBJECTIVES AND DESIRED OUTCOME

The major objective of this project is to reduce the unaccounted for water
losses in the Municipality.
The Municipality intends the project to be ready for tender within the current
financial year ending June 2014.

5. PROJECT SCOPE AND EXCLUSIONS

The Scope is as follows;

Prepare concept design report and drawings for the project.

Do preliminary design for the water pipeline replacement.

Preparation of a preliminary cost estimate for the project.

Provide technical support to the Municipality regarding relevant

studies.

Prepare detail design report and drawings.

Prepare detail cost estimate

Prepare

tender

documents

and

drawings

and

assist

with

procurement.

Contract Administration and Inspection

Prepare close our report.

Exclusions

EIA

6. CONSTRAINTS AND ASSUMPTIONS

The constraints and assumptions pertaining to this project area;

It is assumed that the roads that will be crossed during laying of the
pipes are municipal roads and that permission to cross will be
obtained.

The other constraint is the unavailability of a survey along the strip

of the bulk waterline.
Page 7 of 15

7. STAKEHOLDERS AND COMMUNICATION

The bulk water line is owned by Mogale City Local Municipality

(MCLM) and will be used to supply potable water to the consumers
in the Munsieville area. The reservoirs are owned by MCLM as well.
Hence the stakeholders are the following:

The community in the Munsieville, zone 35 areas, represented by

the Ward Counsellors of the wards that fall wholly or partially within
the supply zone of the reservoir.

Mogale City Local Municipality, represented by the Municipal

Manager, Mr Dan Mashitisho.

Rand Water

Johannesburg Water

8. PROJECT MANAGEMENT TEAM STRUCTURE

Project
Team Role

Project
Team
Member(s)

Organization
Mogale City
Local
Municipality

Email

Manager:
Water &
Sanitation

Sandile
Mbanjwa

sandile.mbanjwa@mogalecity.gov.za

Specialist:
Water &
Sanitation

Johann van Mogale City

Eck
Local
Municipality

johann.vaneck@mogalecity.gov.za

Engineering
Technician:
Water &
Sanitation

Org Viljoen

Mogale City
Local
Municipality

org.viljoen@mogalecity.gov.za

Project
Executive

Collin
Radebe

Morad
Consulting

collinr@morad.co.za

Project
Manager

Anna
Viljoen

Morad
Consulting

annav@morad.co.za

Project
Engineer

Michael
Benhura

Morad
Consulting

michaelb@morad.co.za

Additional team members will be introduced as required for the successful

completion of the project. Only skilled and experienced staff, professionally

Page 8 of 15

registered where appropriate, will be assigned to the project. Mrs Anna Viljoen
will act as Project Manager for Morad Consulting and will be responsible for the
delivery of the project in terms of the defined scope. Mrs Viljoens authority in
terms of the execution of the project will be in accordance with the provisions of
the management of Morad Consulting.

9. TIME FRAME
The following time frames will apply to the project;

All planning, designing and tender document preparation to be done

so that the project is ready for the advertising within the current
financial year ending June 2014.

10. PROJECT BUDGET

The project budget for the planning, design, tender documentation and
implementation of the project is about R7, 652,173.00. The professional fees
are also included in the budget.

11. PLACES OF WORK

The planning, designing, tender document and preparation for the new
business plan will be primarily carried out at the Morad Consulting Offices,
at 274 Voortrekker Road, Noordheuwel. Site visits will be done to the
existing distribution network sites in Munsieville as necessary. Attendance
of scheduled meetings will be done at the offices of MCLM. Meetings with
relevant stakeholders like Rand Water and Johannesburg Water will be
held at their respective offices.

Page 9 of 15

12. SITE CLEARANCE

Clearance to proceed with construction will only be given when all required
approvals

and

authorization

have

been

obtained

and

all

applicable

environmental requirements have been satisfied. Land ownership and SurveyorGeneral boundaries will be confirmed where necessary.

13. DELIVERABLES
Deliverable

Status

Importance

Project Charter

Finished Required

Fee Proposal

Finished Required

Concept Design Report and Drawings

Finished Required

Preliminary Design Report and Drawings

Finished Required

Preliminary Cost Estimate

Finished Required

Detail Design Report and Drawings

Started

Required

Detail Cost Estimate

Started

Required

Tender Documents and Drawings

Started

Required

Contract Administration, Inspection & Monthly Progress

Reports

Required

Project Program

Started

Required

Cash Flow Projection

Started

Required

Close-out report

Required

14. PROFESSIONAL FEES

As per Mogale City Local Municipality appointment letter to Morad Consulting
Engineers, the appointment is in line with Morads existing Contract
COO(PMU)01/2011 with Mogale City Local Municipality.

Fees will be calculated according to the fee scales agreed in the above contract,

Page 10 of 15

for the following stages as defined in the Engineering Professions Act (Act 46 of
2000):

Inception

Concept and Viability

Design Development

Documentation and Procurement

Contract Administration and Inspection

Close-out

15. MILESTONES
The project deliverables listed above lead to the projects milestones and they will
be submitted in line with the project stages as follows:

Deliverable

Submission Category

Status

Importance

Project Charter

Inception Stage

Finished

Required

Fee Proposal

Inception Stage

Finished

Required

Concept Design Report and

Drawings

Concept and Viability

Stage

Finished

Required

Preliminary Design Report

and Drawings

Concept and Viability

Stage

Finished

Required

Preliminary Cost Estimate

Concept and Viability

Stage

Finished

Required

Detail Design Report and

Drawings

Design Development
Stage

Started

Required

Detail Cost Estimate

Design Development
Stage

Started

Required

Tender Documents and

Drawings

Documentation and
Procurement Stage

Started

Required

Contract Administration,
Inspection & Monthly
Progress Reports

Contract Administration
and Inspection Stage

Project Program

Concept and Viability

Stage

Started

Required

Cash Flow Projection

Design Development
Stage

Started

Required

Close-out Report

Close-out Stage

Page 11 of 15

Required

Required

The completion of the assignment shall be constituted by submission and

acceptance of the final tender documents and tender drawings.

16. SUCCESS CRITERIA

The success of the project will be measured in terms of the following criteria:

Submission of a complete design, including design report, tender

drawings and cost estimate.

Submission of complete tender documents and drawings, based on a

draft submitted to MCLM for comment.

Submission of a Close Out Report

17. REPORTING REQUIREMENTS AND MEETING SCHEDULE

During the execution of the project, regular progress meetings shall be held
between MCLM and Morad, to discuss progress and to ensure that the
development of options and solutions remains aligned with the ultimate vision of
MCLM for the water supply system as a whole.
The provisional meeting schedule allows for the following meetings:

One monthly meeting with the Executive Manager: Infrastructure Services

and the Manager: Water & Sanitation.

A biweekly meeting with the Manager: Water & Sanitation.

Other staff shall attend the meeting when required by the Manager: Water &
Sanitation.

During the execution of the project, the following reports will be prepared and
submitted

Concept Design Report

Preliminary Design Report

Detail Design Report

Page 12 of 15

Monthly Technical Project Report

Close-out Report

18. GUIDELINES AND STANDARDS

The design criteria, materials and methods of shall be based on the
following guidelines and standards:

The National Housing Board's: "GUIDELINES FOR THE PROVISION

OF ENGINEERING SERVICES FOR RESIDENTIAL TOWNSHIPS"
Redbook

All materials and methods of not specifically listed in these guidelines

shall be in accordance with general methods of building as set out in
the

"SABS

STANDARD

SPECIFICATIONS,

STANDARDISED

SPECIFICATIONS and CODES OF PRACTICE" as applicable.

The criteria and guidelines will be from GUIDELINES FOR HUMAN

AND

SETTLEMENT

PLANNING

AND

DESIGN

and

DWAF

GUIDELINES. The discussions will be based on actual field

investigations, review of criteria related to the project and current
design and technical manuals.

Department of Water Affairs and Forestrys: TECHNICAL GUIDELINES

FOR

THE

DEVELOPMENT

OF

WATER

AND

SANITATION

INFRASTRUCTURE

Gauteng Department of Agriculture and Rural Development GDARD

GUIDELINES.

Additional guidelines and standards will be consulted where required. In such

cases Morad will ensure that only recognized local and international documents
are used as the basis for any analysis or design.

19. QUALITY ASSURANCE AND CODE OF CONDUCT

Morads ISO 9001-accredited Quality Assurance procedures will be adhered to
Page 13 of 15

during the execution of the project.

Morad project team members will at all times conduct themselves in a

professional manner and act in accordance with the provisions of the
Engineering Services Act (Act 46 of 2000).

20. RISK MANAGEMENT

A risk is something that may happen and if it does, will have a positive or
negative impact on the project. Risk management serves to identify sources of
risk and uncertainty, determine their impact, and developing appropriate
management Reponses to minimise their impact on the project.
During the execution of this project the following four stages to risk
management planning will be observed:

Risk Identification

Risks Quantification

Risk Response

Risk Monitoring and Control

21. PROJECT APPROVAL REQUIREMENTS

All deliverables under this appointment will be submitted to the Manager: Water
& Sanitation for approval.

Each stage of the project shall be approved by the Manager: Water & Sanitation
before the next stage is commenced.

22. PROJECT SPONSOR

The project sponsor is the Mogale City Municipality, represented by the
Executive Manager: Infrastructure Services, Mr Mpako Dennis Mokotedi.
Page 14 of 15

23. ACCEPTANCE
This Project Charter prepared by Morad Consulting is based on the content of
the appointment letter dated 19 November 2013 and the discussion during the
Project Inception Meeting held on 08 August 2014 at 15H00 at the Mogale City
Local Municipality offices in President Street, Krugersdorp.

The meeting was attended by the persons identified on the Attendance Register
attached to the Minutes of the Project Inception Meeting, included in the
Annexure B.

Prepared by:

Approved and accepted by:

Collin Radebe, Pr. Eng.

Project Manager
Morad Consulting

Mr Sandile Mbanjwa
Manager: Water & Sanitation
Mogale City Local Municipality

Page 15 of 15

ANNEXURE A
Appointment Letter

ANNEXURE B
Inception Meeting Minutes

Minutes Meeting No1 - Inception Meeting:

Contract No. COO (PMU) 01/2011

Munsieville Waterline Replacement

IN
MOGALE CITY

14 August 2014
14H50

Prepared By: Morad Consulting Engineers

MOGALE CITY LOCAL MUNICIPALITY

Munsieville Waterline Replacement

ATTENDANCE REGISTER
NAME

REP

TEL/CELL
NO:

GENDER

RACE

DISABLED

Sandile
Mbanjwa

Mogale
City: W
&S
Mogale
City: W
&S
Mogale
City: W
&S
Morad

0783480882

0832802694

0835225038

0745274773

Org Viljoen

Johann Van
Eck
Rahel D.
Shibesh

E-MAIL

NONE

Job
Category
Level
NONE

NONE

NONE

org.viljeon@mogalecit
y.gov.za

NONE

NONE

johannn.vaneck@mog
alecity.gov.za

NONE

Civil &
Structural
Engineer
Civil
Engineer

Michael
Benhura

Morad

0605254873

NONE

Thebe
Montiane

Morad

0845526897

NONE

Mogale City Local Municipality Muldersdrift Reservoir

Page 2

Civil
Engineering
Technician

sandile.mbanjwa@mo
galecity.gov.za

rahels@morad.co.za
michaelb@morad.co.z
a
thebem@morad.co.za

AGENDA
ITE
M

DESCRIPTION

OPENING AND INTRODUCTION :

ATTENTION TO

ALL

Welcome from Mr Sandile Mbanjwa

PROJECT TEAM:
Mogale City : Sandile Mbanjwa Project Manager
Morad Consulting Engineering and Project Management: Collin
Rahel Shibeshi Civil & Structural Engineer,
Michael Benhura Civil Engineer
Anna Viljoen Project Manager

ATTENDANCE:
As per register attached

APOLOGIES :
C Radebe,

PURPOSE OF MEETING:
5.1 Mogale City explained that the meeting was for the clarification of
the assignment given to Morad Consulting by Mogale City on the
proposed bulk waterline replacement in Munsieville.

MORAD

5.2 The assignment is for Morad to do the planning, designing and

tender documentation for the proposed bulk waterline
replacement in Munsieville.

MORAD

DETAILS OF THE SCOPE OF WORKS:

Mogale City Local Municipality Muldersdrift Reservoir

Page 3

The scope of works to include the following;

6.1 Conducting investigations around the existing pipeline and

proposed route of the new pipeline.

MORAD

6.2 Do designs for the new proposed new bulk water pipeline.

MORAD

6.4 Prepare a design report for the new bulk water pipeline.

MORAD

6.5 Provide technical support to the Municipality regarding the

suitable land and the relevant studies, i.e., geotechnical studies,
topo-survey, etc.
6.6 Prepare a tender document

MORAD

PROBLEM STATEMENT:
7.1 The bulk water line supplying the vast of the Krugersdorp west
areas including Munsieville area with water from Rand Water is
experiencing frequent bursts. This pipe is now old and is made
up of Asbestos Cement in some portions and steel in some
portions. The pipe size ranges from 600mm DIA to 400mm DIA.
The pipe is approximately 2.5km long. As a result of the pipe
busts, the Munsieville area and Krugersdorp West areas sit
without water the majority of the time. This has necessitated the
need to replace the whole pipeline.

MORAD

DELIVERABLES:
8.4 Morad to do preliminary designs for the bulk waterline
replacement and come up with a preliminary design report for
nd
submission to Mogale by the 22 of August.

MORAD

8.6 Morad to produce monthly progress reports for the project and
present them to Mogale City.
8.7 Morad to prepare a project program.

MORAD

8.8 Morad to produce a cash flow projection for the program.

MORAD

MORAD

MORAD
8.9 Morad to produce a tender document for the project by
November 2014

EXPECTED TIME FRAMES:

nd

9.1 Project Preliminary Design to be submitted by Friday 22 of

August 2014.

MORAD
MORAD

Mogale City Local Municipality Muldersdrift Reservoir

Page 4

9.2 All planning and designing should be finished by November 2014

so that the tendering process should start that time.

10

CLOSURE
10.1

11

Mogale City informed Morad that they now have the ticket to
start working on the project.

MORAD

GENERAL:
11.1

11.2

Morad to collect information of the existing distribution

network soon after the meeting from Mr Org Viljoen.

MORAD/MOGALE

For access to information on existing infrastructure, Morad to

liaise with Mr Van Eck for access to information on existing
infrastructure, Morad to liaise with Mr Van Eck.

MORAD/MOGALE

NEXT MEETING

22 August 2014 at 10h00

Meeting adjourned.

Signed on this ...........................day of..........................................................................20.....................

At ..................................................................................................................................................................

.....................................................

...............................................

For Mogale City

For Morad

Mogale City Local Municipality Muldersdrift Reservoir

Page 5

ANNEXURE C
Fee Proposal

MOGALE CITY LOCAL MUNICIPALITY

(B) PROFESSIONAL SERVICES PROVISION FEES - MUNSIEVILLE ZONE 35
1.0 PROFESSIONAL FEES
DESCRIPTION

ITEM
1.1
1.2
1.3
1.4
1.5
1.6

Inception
Concept and Viability
Design Development
Documentation and Procurement
Contract Administration and Inspection
Close Out Report

Sub-Total Excl. VAT (Professional Fees)

ITEM
2.1
2.2
2.2

2.0 ADDITIONAL FEES

RATE

DESCRIPTION
Survey
Geotechnical Investigation
Full Time Resident Engineer

R
R
R

%
5
25
25
15
25
5

R
R
R
R
R
R

100

1
1
6

3.1
3.2
3.3
3.4

Travelling
Reporting
Health and Safety
Copies and Printing
3.4.1. A4 Black and White
3.4.2 A4 Colour Pages
3.4.3 A4 Typing
3.4.4 A3 Black and White
3.4.5 A3 Colour
3.4.6 A3 Typing
3.4.7. A4 Binding
3.4.8 A1 Printing

863,145.34

AMOUNT
R
R
R

90,000.00

3.0 DISBURSEMENTS
RATE

DESCRIPTION

43,157.27
215,786.34
215,786.34
129,471.80
215,786.34
43,157.27

QTY

15,000.00

Sub-Total Excl. VAT (Additional Fees)

ITEM

AMOUNT

QTY

90,000.00

AMOUNT

R
R
R

5.72
1,500.00
30,000.00

3000
8
6

R
R
R

17,160.00
12,000.00
180,000.00

R
R
R
R
R
R
R
R

0.93
12.71
47.67
1.79
16.46
47.67
27.32
86.43

8000
500
500
20
20
10
20
80

R
R
R
R
R
R
R
R

7,440.00
6,355.00
23,835.00
35.80
329.20
476.70
546.40
6,914.40

Sub-Total Excl. VAT (Disbursements)

TOTAL (Excl. 14% VAT)
Add 14% VAT

TOTAL (Incl. 14% VAT)

R
R
R

255,092.50
1,208,237.84
169,153.30

R 1,377,391.14

ANNEXURE D
Project Program

PROJECT PROGRAMME
The proposed programme is shown in figure 1 below. (can be fast-tracked if necessary)
Figure 1 Proposed Programme (Munsieville, Zone 35)
Activities/Milestones

July 2014

Inception
Concept and Viability
Design development
Documentation and
Procurement
Working drawings
Construction Stage
Close Out

Legend:
Planned Tasks
Completed Tasks

Aug 2014

Sep 2014

Oct 2014

Nov 2014

Dec 2014

Jan 2015

Feb 2015

Mar 2015

Arp 2015