UCPL-4-34

UC Policy Library
Accounts Receivable and Accounts Payable Procedures

Last Modified
Review Date
Approval Authority
Contact Person

December 2014
December 2016
Chief Financial Officer
Account Services Manager - Financial Services

Introduction
This procedural document sets out some of the most frequently asked questions about
billing (accounts receivable) and payment (accounts payable) activities for Financial
Services at the University.

Definitions
N/A

Procedures
1. How do I pay money to the University?
Accounts Receivable process invoices and receive all income for the University. University
customers may pay their invoices via cheque, credit card (MasterCard and Visa are
accepted) or in person at the Cashiers desk, located on Level 1, Student Services Centre
in Matariki. Payments can also be made by direct credit or wire transfer to the University
bank account, but it is essential that appropriate information appears on our bank
statement. Bank details are available from the Accounts Services Manager or by emailing
the following contact: ar@canterbury.ac.nz.

2. How do I send money from overseas?

Send an email to request electronic payment information to Accounts Receivable,
ar@canterbury.ac.nz.

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Accounts Receivable and Accounts Payable Procedures v. 1.03
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This document is the property of the University of Canterbury.
Once printed this document is considered an uncontrolled version. For the official, current version refer to the UC Policy Library.

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3. How do I charge the University?
The preferred method of the University acquiring goods or services is using a purchase
order, and it is essential to quote the purchase order number on your invoice to ensure
payment. We also have a number of credit cards issued to individual staff members who
purchase goods and services on behalf of the University.

4. In what form will I receive money from the University?

Our preferred method for making payments to suppliers, staff and students is by Electronic
Funds Transfer (EFT). Therefore we also prefer to send remittances by email so that the
remittance arrives at the same time as the payment. If these options are not available a
remittance advice may be faxed or mailed.

5. Who do I contact?
If you need further help from the Department, please contact:
If you are paying money
Accounts Receivable Advisor
Phone: 64-3-364-2987 Ext: 8986
Email: ar@canterbury.ac.nz
If you are waiting for payment
Accounts Payable Advisor
Phone: 64-3-364-2987 Ext: 8948
Email: ap@canterbury.ac.nz
Other enquiries should be directed to the departmental administrator
Phone: 64-3-364-2987 Ext: 8802
Email: dallas.geddes@canterbury.ac.nz
Departmental Fax: 64-3-364-2668
Postal Address:
Financial Services
University of Canterbury
Private Bag 4800
Christchurch 8140
New Zealand
Physical Address
Level 5, Puaka-James Hight Building
University of Canterbury
University Drive
Christchurch
New Zealand
______________________________________________________________________________________
Accounts Receivable and Accounts Payable Procedures v. 1.03
Page 2 of 3
This document is the property of the University of Canterbury.
Once printed this document is considered an uncontrolled version. For the official, current version refer to the UC Policy Library.

UCPL-4-34

Related Documents and Information

N/A

Document History and Version Control Table

Version Action
Approval Authority Action Date
For document history and versioning prior to 2013 contact ucpolicy@canterbury.ac.nz
1.00
Conversion onto new template
Policy Unit
Oct 2013
1.01
Document review date pushed out
Policy Unit
Feb 2014
1.02
Review date pushed out.
Policy Unit
Sep 2014
1.03
Contact Officer review of document.
Policy Unit
Dec 2014

______________________________________________________________________________________
Accounts Receivable and Accounts Payable Procedures v. 1.03
Page 3 of 3
This document is the property of the University of Canterbury.
Once printed this document is considered an uncontrolled version. For the official, current version refer to the UC Policy Library.