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SharePoint

Quotes
Sharepoint is where development dies but you get stinking
rich
Natrlich funktioniert SharePoint nicht. Es wre ja auch
total dumm sich auf ein Produkt zu spezialisieren was
funktioniert. Dann htte man ja gar keine Arbeit
SharePoint makes the simple things very simple, and the
hard things impossible.
If you use SharePoint for what it's designed for, it really
does work.

A Few Words

Before deploying SharePoint it is very


important to know the pros and cons of this
product (ISO 9241-11 Usability)
If your process are not well identified and
respected (ISO 9001 Quality Management
System) SharePoint will almost surely not help
you to save money. An internal custom
developpement wil probably be more efficient
(with a better ROI).
It is almost easy to enter in SharePoint World
but stop using it

SharePoint Decisioneering AHP

A n1 w 0

Product IRR

IRR/ROI (ITIL)
In 2015 zero coupon yield 2%-6% on 1-3 year
Naive model:

n
E Ck

eVAN E
k 1
1 E max(t %, S , , M , 0

Vn

1 E max(S , , M ), 0
k

SharePoint versions

& for search preview

SharePoint Main Areas

Office 365

On-Premises vs Cloud (1/2)

On-Premises vs Cloud (2/2)

Office 365 Services

Office 365 Prices

Office 365 Main functionnalities (1/3)

Office 365 Main functionnalities (2/3)

Office 365 Main functionnalities (3/3)

https://products.office.com/en-us/business/compare-more-office-365-for-business-plans
https://technet.microsoft.com/en-us/library/jj819267.aspx#bkmk_tableo365

Office 365 Limits

https://support.office.microsoft.com/en-us/article/SharePoint-Online-software-boundaries-and-limits-8f34ff47-b749-408b-abc0b605e1f6d498?CTT=1&CorrelationId=1137c095-b6ea-4963-bdf1-d6ef55018125&ui=en-US&rs=en-US&ad=US

Office 365 Subscriptions in details (1/6)


Developer
features

O365 BE

O365 BP

O365 EEG E1

O365 EEG E3

O365 EEG E4

O365 EG K1

BCS: Alerts for


External Lists

No

No

No

Yes

Yes

No

BCS: Business
Data Webparts

No

No

No

Yes

Yes

No

BCS: External List

No

No

No

Yes

Yes

No

BCS: Rich Client


Integration

No

No

No

No

No

No

Custom Site
Definitions

No

No

No

No

No

No

Full-Trust
Solutions

No

No

No

No

No

No

InfoPath Forms
Services

No

No

No

Yes

Yes

Yes

BE: Business Essentials, BP: Business Premium


EEG: Enterprise, Education, Government, EG: Enterprise, Gov.

Office 365 Subscriptions in details (2/6)

18

IT Professional features

O365 BE

O365 BP

Alternate Access Mapping


(AAM)

No

No

No

No

No

No

Claims-Based
Authentication Support

No

No

No

No

No

No

Configuration Wizards

No

No

No

No

No

No

Host Header Site Collections

No

No

No

No

No

No

Managed Accounts

No

No

No

No

No

No

Patch Management

No

No

No

No

No

No

Quota Templates

No

No

No

No

No

No

Read-Only Database
Support

No

No

No

No

No

No

Request throttling

No

No

No

No

No

No

Resource throttling

No

No

No

No

No

No

SharePoint Health Analyzer

No

No

No

No

No

No

SharePoint admin center

Yes

Yes

Yes

Yes

Yes

No

Unattached Content
Database Recovery

No

No

No

No

No

No

O365 EEG E1

BE: Business Essentials, BP: Business Premium


EEG: Enterprise, Education, Government, EG: Enterprise, Gov.

O365 EEG E3

O365 EEG E4

O365 EG K1

Office 365 Subscriptions in details (3/6)


Content features

19

O365 BE

O365 BP

O365 EEG E1

eDiscovery Hold

No

No

No

Yes

Yes

No

eDiscovery Export

No

No

No

Yes

Yes

No

Email enabled lists and


libraries

No

No

No

No

No

No

IRM using Azure Rights


Management

No

No

No

Yes

Yes

No

IRM using Windows Server


AD RMS

No

No

No

No

No

No

Quick Edit

Yes

Yes

Yes

Yes

Yes

No

Recycle Bin (SharePoint


admin center)

Yes

Yes

Yes

Yes

Yes

No

Recycle Bin (site collection)

Yes

Yes

Yes

Yes

Yes

No

Site mailbox

Yes

Yes

Yes

Yes

Yes

No

Video Search

No

No

No

Yes

Yes

No

WCM: Cross-Site Publishing

No

No

No

Yes

Yes

No

Word Automation Services

No

No

No

No

No

No

BE: Business Essentials, BP: Business Premium


EEG: Enterprise, Education, Government, EG: Enterprise, Gov.

O365 EEG E3

O365 EEG E4

O365 EG K1

Office 365 Subscriptions in details (4/6)


Insights features

20

O365 BE

O365 BP

O365 EEG E1

O365 EEG E3

O365 EEG E4

O365 EG K1

Business Intelligence Center

No

No

No

Yes

Yes

No

Data Connection Library

No

No

No

Yes

Yes

No

Decoupled PivotTables and


PivotCharts

No

No

No

Yes

Yes

No

Excel Services

No

No

No

Yes

Yes

No

Field list and Field Support

No

No

No

Yes

Yes

No

Filter Enhancements

No

No

No

Yes

Yes

No

Filter Search

No

No

No

Yes

Yes

No

PerformancePoint Services

No

No

No

No

No

No

Power View for Excel in


SharePoint

No

No

No

Yes

Yes

No

Power Pivot for Excel in


SharePoint

No

No

No

Yes

Yes

No

Quick Explore

No

No

No

Yes

Yes

No

SQL Server Reporting


Services (SSRS) Integrated
Mode

No

No

No

No

No

No

Timeline Slicer

No

No

No

Yes

Yes

No

Visio Services

No

No

No

Yes

Yes

No

BE: Business Essentials, BP: Business Premium


EEG: Enterprise, Education, Government, EG: Enterprise, Gov.

Office 365 Subscriptions in details (5/6)


Social features

21

O365 BE

O365 BP

O365 EEG E1

O365 EEG E3

O365 EEG E4

O365 EG K1

Ask Me About

Yes

Yes

Yes

Yes

Yes

No

Communities Reputation,
Badging, and Moderation

Yes

Yes

Yes

Yes

Yes

No

Community

Yes

Yes

Yes

Yes

Yes

No

Company Feed

Yes

Yes

Yes

Yes

Yes

No

Document Conversations with


Yammer

Yes

Yes

Yes

Yes

Yes

No

Follow

Yes

Yes

Yes

Yes

Yes

No

Microblogging

Yes

Yes

Yes

Yes

Yes

No

Newsfeed

Yes

Yes

Yes

Yes

Yes

No

One Click Sharing

Yes

Yes

Yes

Yes

Yes

No

Personal Site (my site)

Yes

Yes

Yes

Yes

Yes

No

Shared with Me

Yes

Yes

Yes

Yes

Yes

No

Tasks integrated with Outlook

Yes

Yes

Yes

Yes

Yes

No

BE: Business Essentials, BP: Business Premium


EEG: Enterprise, Education, Government, EG: Enterprise, Gov.

Office 365 Subscriptions in details (6/6)


Search features
Query rulesadvanced
actions

Sites features

No

O365 BE

O365 BP
No

O365 BP

O365 EEG E1
No

O365 EEG E1

O365 EEG E3
Yes

O365 EEG E3

O365 EEG E4
Yes

O365 EEG E4

O365 EG K1
No

O365 EG K1

Custom Managed Paths

No

No

No

No

No

No

Variations

Yes

Yes

Yes

Yes

Yes

No

Add-Ons
Duet Online

22

O365 BE

O365 BE
No

O365 BP
No

O365 EEG E1
No

BE: Business Essentials, BP: Business Premium


EEG: Enterprise, Education, Government, EG: Enterprise, Gov.

O365 EEG E3
Yes

O365 EEG E4
Yes

O365 EG K1
No

Office 365

Costs (short term perspective at least)


Maintenance
Hybrid AD sync with Azur DirSync
Stop the subscription stop access to your data
Get your TBytes/PBytes of data back
Data retention on >20 years?
Data retention when Microsoft will stop to exist?

SharePoint Possibilities

CMS: Content Management System (text)


ECM: Electronic Content Management (files)
DMS: Data Management System (databases)
EPM: Enterprise Project Management (planning/resources)
SCM: Supply Chain Management
MRP: Manufacturing Resource Planning (production)
HRM: Human Resource Management
FRM: Finance Resource Management
ERP: Enterprise Resource Planning (finance, hr, accounting)
QMS: Quality System Management (ISO 9001, 31000, 690, )
BPM: Business Process Management (simple workflows)
KMG: Knowledge Management System (wikis)
DSS: Decision Support System (KPI, business intelligence)
AOS: Application Operation System (Office Web, SAP, etc.)
CSN: Corporate Social Networking (Blogs, My Site)

Windows Server/IIS

Active Directory Exchange

SQL Server/SQL Server Express

SharePoint Fundations (WSS)


SharePoint Standard (MOSS)
SharePoint Enterprise (MOSSE)

Framework .Net

SQL Server Reporting Services

Windows Workflow Fundation

SQL Server Analysis Services

Rights Management Services (RMS)


Performance Point Server
Microsoft Dynamics (Navision)
Live Communication Server
Biztalk
Project/Excel/Word/PowerPoint/Access/OneNote Services

Word, Excel, PowerPoint, Outlook + OWA, Access, Publisher, OneNote


Visio, Project, InfoPath, SharePoint Designer, SharePoint Workspace,
Communicator, Business Contact Manager, Picture Management, Producer, Live Meeting

.Net (C#)

SQL/CAML HTML5/CSS Javascript/Jscript/AJAX

XML/XSD/XSL

VBA/VBScript

SharePoint Farm in theory

SharePoint jobs
SPS
Community
Manager

SPS
Architect/Bui
ness Analyst

SPS
Records/Qua
lity Manager

SPS Content
manager

SPS
Developer

(chief data
officer)
SharePoint

SPS
Windows
Server
Engineer

SPS
Database
Administrator

SPS
Escalading
Engineer

SPS
Webdesigner
/Webupdater
SPS Security
Specialist

Product comparison (1/4)

Product comparison (2/4)

Product comparison (3/4)

Product comparison (4/4)

MS Office System 2013


Agility and
adaptabilit

Your teams

Easy to use

Waited
Improvments

Interactions &
Relations

Performances
driving
Familiar

Productivity
& quality

Data fiability
Analysis
Reporting

Experience
Microsoft
Office

Confidentialit

Free
service

Scenarios &
usage

Mobility

Trusted
information

Forms
management

Business
Intelligence

Time and project


management

Unified communications
Process
abstractions, alerts

Production, diffusion and


content archiving with
versionning and check-out

Share and search


informations

Communication &
Collaboration

Office system
2007 Solutions
Digital content
management

Enterprise Project
Management

Licensing
SharePoint Fundation

Free

SharePoint 2013 Server

~5'000 CHF

SharePoint 2013 Standard CAL ~100 CHF


SharePoint 2013 Enterprise
CAL

+ (additif) ~85 CHF

SharePoint 2013 Internet


Sites Standard

~ 12'000 CHF

SharePoint 2013 Internet


Sites Enterprise

~ 42'000 CHF

FAST Search Server

~ 22'000 CHF

http://community.bamboosolutions.com/blogs/sharepoint-2010-price-calculator/

History UI

2001
Microsoft SharePoint Portal Server
First generation portal

2003
Microsoft SharePoint Portal Server 2003
Strong integration of Office 2003

2009
SharePoint Server 2010
Microsoft push companies to cloud solutions

2006
Microsoft Office SharePoint Server 2007
Rebuild of whole architecture

2012
SharePoint 2013
Social Network strongly developped and UI oriented for
iPad/Surface users

Scales to meet the needs

Customers
Partners

Extranet

Company Portal
Employees
HR, Finance, etc.
XML Web Services

Team Collaboration
Prof. Applications

Individual

(SAP, Lotus Notes, Oracle, specifics apps. . .)

Orgchart site collection vocabulary

Take care to LookUp columns limitations


during SharePoint architecture modelization!

SharePoint CMS Possibilities (1/2)

Compatible with almost all W3C browsers


ISO 15489/ISO 22310 (records management)
ISO 690/ISO 11179/ISO 25964 (references/metadatas)
ISO 9001 (approbation, life cycle)
ISO 31000 (risk management)
ISO 9660 (file names)
Identify/Avoid duplicates cross farms
Problems: 4'800'000/1'000'000 recognized file types
Problem: >2000 or 3000 files per view
Security management: >30 security rules (6 for MS Windows)
Alerts+Tagging

Governance?
Governance is the set of policies, roles,
responsibilities and processes used to guide, direct
and control how the divisions and teams in your
organization work together to achieve goals and
outcomes. Planning a comprehensive governance
optimizes the operation of the Group and / or
entity with respect to the organization.

SharePoint CMS Possibilities

Compatible with almost all W3C browsers


File Explorer view limited for MS Windows computers
MS Office Word like aspect (*.docx on the fly conversion)
Copy paste of images
Develop middle complexity forms
Default Captcha integration
Default Social share
Default smiley and MathJax integration
Default DoS balancing

*for main functional boring limitations for customers and users limitations see my ebooks on SharePoint (the list is to big)

SharePoint ECM P&C (1/2)

ISO 15489 Records management guide (eCH)


ISO 23081 Records management process
ISO 9660 File names
ISO 690 Document references
ISO 11179 Metadata Registry
ISO 25964 Thesaurus Schemas
ISO 9001 Approbation, Life cycle
OneDrive Synchro no selective

*SharePoint Relational Database structure su

SharePoint ECM P&C (2/2)

Easy to save process


Identify/Avoid duplicates cross farms (AI)
In place copy/paste of files
Security management>30 security rules
Alerts+Tagging
Simple workflows/Workflow Manager
Recycle bin
Statistics usage, access and ratings
Check Out/Check In/Auto-Archiving
E-Mail direct storage
Unique ID and File copy management
Real time collaboration on Word, PowerPoint, OneNote files
Documents workspaces
Documents policies

*for main functional boring limitations for customers and users limitations see my ebooks on SharePoint (the list is too big to be here)

SharePoint DMS Possibilities

Linked data to Oracle, SAP, SQL Server, MySQL


MS Access Services
Alerts on items
Workflows on items
Policies on datas
Forms edition (Microsoft Access like)
Security management: >30 security rules
Linked data in real time to most MS Office softwares

*for main functional boring limitations for customers and users limitations see my ebooks on SharePoint (the list is to big)

SharePoint ERP Possibilities

Standard employees list linked to other datas


Orgcharts (animated) or MS Visio Services Perf. Orgcharts
Social corporate networking
Logistic (Garbage In/Garbage Out)
Accounting (Garbage In/Garbage Out)
Supply Chain (Garbage In/Garbage Out)
Connection to most existing pro ERP and DBMS

*for main functional boring limitations for customers and users limitations see my ebooks on SharePoint (the list is to big)

SharePoint EPM Possibilities

MS Office Project Server full integration


Calendar/Gantt/Timeline (MOSS 2010: Connex Gantt)
Gantt without cascading update
No ressource conflict management
No ressource skills management
No real deadlines
No constraints
No reminders
No portfolios
Dashboards and KPI
ISO 31000 Risk management

*for main functional boring limitations for customers and users limitations see my ebooks on SharePoint (the list is to big)

SharePoint QMS Possibilities


ISO 9001 Quality Management System
ISO 31000 Risk Management
ISO 5807 Business Process Diagram
ISO 19005 PDF/A
+ other ISO norms coressponding to quality statistics (because of MS
Excel Services)
MS Visio process real-time performance tracking
MS PowerView real-time Dashboards

*for main functional boring limitations for customers and users limitations see my e-books
on SharePoint (the list is to big)

SharePoint BPM (1/2) Possibilities


Workflow technology in short

can help you design a series of tasks that can be processed by humans or
machines
can help track and disseminate tasks within the predesigned process
can notify people and systems of the current status of a task
can help you monitor the state of the process through visualizations like KPI

Business Process Management in short

should be able to do everything workflow technology can do and even more


encompasses tools that help you define, measure, analyze, improve & control
(DMAIC) end to end process that span any man or machine

*for main functional boring limitations for customers and users limitations see my e-books on
SharePoint (the list is to big)

SharePoint BPM (2/2) Possibilities


What kind of workflow technology is available for SharePoint?

Approvals
Collect feedback
Collect signatures
Disposition approval
Three-state
Extended sequential/parallel workflows (SharePoint Designer)
Extended sequential/parallel workflows (BizTalk)
Complex extended sequential/parallel workflows (Visual Studio)
MS Office InfoPath integration

Or buy a 3rd party solution

Caution!!
Working time to create a "good" project
management SharePoint site involving the 9 areas
of expertise of the project management (following
PMBOK):
~5 full time working days

Scale structure
Portal

Documents

Areas and
subareas
(SPS 2003)

Web Parts

Sites
collections
and Top
Site

My Site

Libraries

Shared
Workspace

CMS GED (advantages/disadvantages)

Save documents in classic way or by e-mail


Metadata (simples or linked)
Metadats linked to content with MS Office
2007 filex
Indexation (quick and advanced search)
Advanced customized views (groups, filters,
rights, audiences)
Access to web previews of documents
PocketPC access
RSS Feeds
Alarms
Workflows
Auto archiving
Security (access rules)
Integration with MS Office or others
Quick linked copies management
Check-in/Check out
BI linked to metadatas

Excel services linked to MS Excel files


Dynamic InfoPath forms
MS Outlool replications
Strong processes
New habits
Data input
Slow answer
Need ressources
Run only on MS Windows server and only
well with MS Exchange/Lync

*for main functional boring limitations for customers and users limitations see my e-books on
SharePoint (the list is to big)

SharePoint Foundation (mutilanguage)

SharePoint default sites templates

Document Center
Records Center
eDiscovery Center
Business Intelligence Center
Team Site
Project Site
Document Workspace
Enterprise Search Center
Publishing Portal
My Site
Enterprise Wiki
Visio Process Repository

Community Site
Community Portal
Blog
Product Catalog

Lists & Libraries functionnalities

Manage many types of documents


Creation and save of documents trough MS Office
Customized meta-datas management
Promotion of meta-datas when saved
Management of customized views
Massiv edition trough Dataview Sheet
Approbation Cycle management
Versionning management
Check-In, Check-Out possibilities
Real-time document update
Etc

Integrating paper documents


TIFF or JPEG

Scan

OCR

index
categorization

location
metadata
Security

Import
Searchable PDF, RTF

MS Office compliance
Feature

Programs

Open and Save from File menu

Excel, FrontPage, InfoPath, Project, OneNote, Outlook, PowerPoint, Publisher,


Visio, Word + all others in a near future

Shared Workspace task pane

Excel, Project, OneNote (SP1), PowerPoint, Visio, Word

Create shared attachment

Outlook

Synchronize calendar and contact list sites

Outlook

Document updates for shared attachments

Excel, PowerPoint, Visio, Word, OneNote (SP1)

Automatically collect metadata

Word, Excel, PowerPoint

Check-in / check-out

Word, Excel, PowerPoint (full integration) + all others

Version Tracking

Word, Excel, PowerPoint + all others

Store inline discussions on the server

Word, Excel, PowerPoint

Import SharePoint list as data

Excel, Access, InfoPath

Export data as SharePoint list

Excel, Access, InfoPath

Single server limits (SPS 2013) 1/2


500

content databases per web application (20 webapp per farm)


250'000 site collection per web application and site collection
10 application pools per web server.
Size of content database can be 200GB (recommended) or 4TB max
Document or Record center unlimited size (in theory)
10 device channel per site collection
60 million items including documents and list items in Content database.
Maximum of 5000 site collections per database
400'000 major versions and 511 minor versions per item
File size in a list or library can be 2GB.
You can store 30'000'000 items per list or library.
25 web parts per web part page.
2 million users in a site collection.
5'000 users in a SharePoint group.
10'000 SharePoint groups per site collection.
2'000'000 user profiles per service application.
There can be 500'000'000 social tags, notes and ratings per social database.
5'000 blog posts per site.
Can be 1'000 comments per post.
More details: http://technet.microsoft.com/en-us/library/cc262787.aspx

Single server limits (SPS 2013) 2/2


Maximum

Maximum
Maximum
Maximum
Maximum
Maximum

7 number of levelers in the term store


1'000 number of term sets in a term store
10'000 terms in a term set
1'000'000 items in a term store
50MB of file size for a single Visio services file
10MB of file size for a single Excel services file

More details: http://technet.microsoft.com/en-us/library/cc262787.aspx

SharePoint Alternatives (partial/total)

HyperOffice
Drupal
LiveLink OpenText
Alfresco
Joomla
Dolibarr
OpenERP
SAP NetWeaver Clout
PortalDocumentum
Lotus Notes

Sugar CMS
OpenERP
IBM FileNet P8
Nuxeo

SharePoint User Security

Following ISO 27000/SOX/SEC 17a-b/DoD 5015.2 let IT


security (certified) specialists manage security
Following ISO 9001 document your SharePoint security
rules
Same security errors as with Lotus Notes in the early '90
Don't add users in SharePoint but add AD Groups instead
Take car of security heritance

Well know Hedge Funds lost data because of SharePoint


amateur security management, US Army Wikileaks affair was
because of a SharePoint lack of users management security,
some Fortune 500 companies had to reset their entire
SharePoint because of a lack of SharePoint governance...

SharePoint User Security

Create Folders (list level setting)


Approval (list level setting)
Task only own visible (list level setting)
Search visibility (list level setting)
Off-line availability (list level setting)
SharePoint Designer Edition (list/CA level setting)
InfoPath Edit (site level setting)

SharePoint Trainings

Prsentation de MOSS (1j.)


Fondamentaux pour utilisateurs (2j.)
Gestion des utilisateurs, groupes de scurit et audiences (1j.)
Business Intelligence (1j.)
Gestion des listes (gestion des donnes non-documentaires) (3j.)
Cration et gestion des Workflow (2j.)
Modles de sites SharePoint (2j.)
Gestion du My Site (2j.)
Interoprabilit entre WSS, MOSS et MS Office (2j.)
Utilisation, personnalisation et gestion des Web Parts (2j.)
Personnalisation de SharePoint avec SharePoint Designer (2j.)
Administration de sites ou de collections de sites (2j.)
Cration de formulaires InfoPath lis SharePoint (2j.)
Publication (1j.)
Gestions des bibliothques (gestion documentation) (4j.)
Gestion de projets avec SharePoint (4j.)
Personnalisation et utilisation de la recherche (1j.)
Administration de SharePoint pour informaticiens (19j.)
Dveloppement SharePoint pour informaticiens (10j.)
Nouveauts 2003, 2007, 2010 ou 2013 (2j. pour chaque version)

2003 Microsoft France