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BARODA MANIPAL SCHOOL OF BANKING, MANIPAL COUNTY CAMPUS,

BANGALORE
FINACLE HANDOUTS
TRANSACTION MAINTENANCE (WEB MODE):
A transaction is the settlement of financial claims between two parties.

While handling

transactions in Finacle, the following fundas should be adhered to without fail.


a) Double Entry Book Keeping System: Every transaction has two sides for equal amounts; one
a credit side and the other a debit side.
b) Maker Checker concept: No transaction is deemed to be complete unless and until it is
handled by at least two persons, one the maker and the other the checker.
c) Every transaction passes through three stages Enter, Post and Verify.
d) Three different types of transactions Cash, Clearing and Transfer.
Thus, for a transaction to be complete in all respects in finacle, minimum two users must have
handled it and the transaction itself should have passed through all the three stages. In BOB, the
practice is to permit the clerk (maker) to handle the transaction up to the Enter stage and ask the
officer (checker) to complete the remaining two stages.
CASH RECEIPTS:
Menu TM, function A (Add), Type C (Cash) and Sub type NR (Normal Receipt). F 4 will take you to
the next block in the same screen.

Fields to be entered in this block are Account ID, Amount

and Particulars. F 4 after this will result in the cursor being lodged in the box Enter Option with
the default value E inside therein. You have just completed the entering of the first of the
minimum two part trans (note the no. 1 on the upper right side of the screen). This part tran (1) is
a credit part tran crediting the customers account with the Bank. In the case of transactions
involving Cash on Hand or Teller account as one of the accounts affected, the system
automatically enters the details for the second part tran. This part tran (2) will be the debit part
tran debiting the Cash on Hand or Teller account of the Branch. To see this part tran (part tran
no.2), use the down arrow key.
The work up to this stage (Enter stage), is usually performed by the clerk (Maker). Since in BOB,
clerks are not supposed to post or verify, the maker (clerk) should leave the transaction here. He
can do so by pressing F 10. A unique ID called Tran ID is generated for this transaction and the
same is displayed at the bottom of the last part tran.
Note 1: Automatically generated transactions (system generated) transactions also carry tran IDs
which start with the alphabet S.
Note 2: In case the total cash being deposited in an account opened using a Cust ID wherein PAN
details have not been obtained / entered - exceeds Rs.50,000 in a day, you will not be allowed to
create the transaction.

The system will display the message Invalid PAN/PAN Not available.

BARODA MANIPAL SCHOOL OF BANKING, MANIPAL COUNTY CAMPUS,


BANGALORE
FINACLE HANDOUTS
Obtain F60/61 and select in Tran Particular Code. Total credits in cash exceed Rs.50K per day. In
such cases, you should modify the Cust ID to rectify the objections displayed by the system.
Note 3: It is possible to post a transaction in such a way that its effect is felt from an earlier date.
This is called back dated or value dated posting and its effect is felt in the interest payable /
chargeable on the amount involved. While creating such transactions, the field Value Date is
usually default populated with the system date and can not be changed. However, this value can be
modified at the time of posting by an officer.

Value dating for a date earlier than 14 days is not

allowed.

The transaction is now, passed on to an officer (checker) for completing the remaining two stages,
viz posting and verification.
The officer has to use the same menu TM and the function M (Modify) for posting/verifying. F 4
will mandate you to enter the tran ID and another F 4 will take you to the Enter Option box. To
post the current part tran (no. 1), type P in the box and press F 4. If everything is OK, you will see
the message Posting Requested against the field Status. If not, the system will display an
appropriate message in the message bar area listing the defect/error. From here, the officer has
to go to part tran no. 2 by pressing the down arrow to repeat the process for part tran 2. Once
you see the message posting requested against Status in part tran 2 also, press F 10 to complete
the job. With this, the transaction has completed the posting stage.
If maker of a transaction handles only the enter stage and the checker thereafter completes the
posting stage, Finacle treats the transaction as having been verified as well. Thus there is no need
for separately verifying transactions handled this way.
CASH PAYMENTS:
Menu TM, function A (Add), Type C (Cash) and Sub type NP (Normal Payment). F 4 will take you to
the next block in the same screen.
You are required to enter details in the following fields.
Account ID
Amount
Particulars

Payees name in the case of cheques or a narration like to cash in the case

Type of instrument
Alpha / Number
Date of instrument
Value Date

of vouchers and withdrawal slips.


Cheque, DD, Voucher etc. List available
Relates to the cheque or DD. Not needed for vouchers
Relates to the cheque or DD
The date from which the effect of the debit should be accounted for the

BARODA MANIPAL SCHOOL OF BANKING, MANIPAL COUNTY CAMPUS,


BANGALORE
FINACLE HANDOUTS
purpose of collection / payment of interest. By default, current date is
displayed.

After entering the above details, press F 4 to take the cursor inside the Enter Option box.
Makers role ends here and he has to press F 10 to generate a tran ID.
From here on, the officer will follow the same procedure as detailed in Cash Receipts to complete
the process with a F 10.
Other functions available from the same menu M Modify, I Inquire, C Copy, D Delete.
TRANSFERS:
Menu TM, function A (Add), Type T (Transfer) and Sub type CI (Customer Induced) or BI (Bank
Induced). F 4 will take you to the next block in the same screen.
You are now in part tran 1. Unlike in the case of Cash Receipts (where part tran 1 is always a credit
one) OR Cash Payments (where part tran 1 is always a debit one), in transfer transactions, this part
tran can be any one of the two. You can start with either a credit or a debit part tran. This you
will choose when you reach the field immediately after the field Account ID.
Procedure for entering data in the other fields of the part tran is the same as described in Cash
Receipts (for transactions starting with a credit part tran) or Cash Payments (for transactions
starting with a debit part tran). Thereafter F 4 will take the cursor in to the Enter Option box
in the middle of the screen which has the value E default populated.
In transactions involving cash account (Cash Receipts and Payments), we have seen that the system
itself creates part tran no. 2 and you have to only use down arrow key to get there. But not so
in the case of transfer transactions. After completing part tran 1 only you have to create part tran
2. This you can do by pressing F 4 with E in the Enter Option box. A blank part tran 2 will now
appear. You can complete this part tran exactly in the same way as was done for the earlier part
tran.
If after completing part tran 2, your transaction has been completed, you will press F 10.

If

everything is fine with the transaction so far, you will get a tran ID for the transaction. If not, you
will get an error message eg.: Tran not balanced; Do you still want to go ahead?.
The transaction has now reached the Enter stage. It will now have to be taken to an Officer for
completing the remaining two stages post and verify. The officer will use the same menu TM,
choose the function M Modify and press F4 to get the cursor in the Enter Option box in part
tran 1. He will choose the option P for posting and press F4. If there are no problems with the
transaction, the system will display the message Posting Requested against the field Status. He

BARODA MANIPAL SCHOOL OF BANKING, MANIPAL COUNTY CAMPUS,


BANGALORE
FINACLE HANDOUTS
will then go to part tran 2 to repeat the process and get the same message there also. To ensure
that no more part trans are left for posting, press down arrow to get the message no more
records. F 10 here will complete the work. Later, if this transaction is enquired in to by using the
tran ID, you will find that the status of each of the part trans will be Verified.
To find out the tran ID for a transaction in an account use the menu FTI.

SOME OPTIONS AVAILABLE IN TM:


Some of the frequently used options available to the user for checking out various aspects of the
transaction
Option

Description
Post the part tran
Modify certain fields in the part tran
Lists out the chronological order of users who handled the part tran
List all the part trans in the transaction
Credit and Debit totals of all the part trans in the transaction
Additional part tran details
Delete

P
M
O
L
U
A
D

Transactions in ONS:
Unlike in web mode where all transactions are handled through a single menu TM, there are
different menus for different types of transactions in the ONS mode as shown below:
W E B
Cash Receipts TM C/NR
Cash Payments TM C/NP
Transfer TM T/CI or BI

O N S
HCASHDEP
HCASHWD
HXFER

Inventory and Cheque Books:


The four basic locations where inventories are maintained in Finacle are:
Description
External
Double Lock

Locn. Class
ZZ
DL

Locn. Code
EXT
DL

Description
Employee
Destroyed

Locn. Class
EM
DI

Locn. Code
(Employee No.)
DI

BARODA MANIPAL SCHOOL OF BANKING, MANIPAL COUNTY CAMPUS,


BANGALORE
FINACLE HANDOUTS
Whenever a new inventory is received from a location outside the branch, this location is identified
as External eg. Printing Press, HO Stationery Deptt.

Once inside the Branch, sensitive

inventories like Chq. Books, DD Books etc. are stored inside the strong room of the branch with dual
locking facility. This location is called Double Lock. Some of the inventories may have to be
transferred from here to a designated Employee for further use. To deal with defective or
damaged inventory which cannot be used, a fourth location termed as Destroyed is created.
Handling of inventories is thus converted in to their transfer within these four locations.
For handling the movement of inventories between various locations, the menu used is IMC. The
functions available are the usual Add, Inquire, List, Modify, Verify and Cancel functions. Possible
movements of inventories are as under:
From
ZZ EXT
EM (Emp. No.)
EM (Emp. No.)

To
DL DL
DL DL
DI DI

From
DL DL
DL DL

To
EM (Emp. No.)
DI DI

While handling such movements through IMC, fill up appropriate values in the fields From
Location and To Location. F 4 here will take you to the next block on the screen wherein you
have to enter the following details.
Field
Inventory class /

Remarks
Select appropriate values from the list available

Type
Alpha

Alpha prefix (if it exists) to the printed number on the first piece of the

Start No.
End no.
Quantity

inventory
Printed number on the first piece of the inventory
Printed number on the last piece of the inventory
System calculates this if you enter the start no and the end no.

If you want to enter any more inventory apart from the first one, press down arrow to come to
the first field of the next line. After completing all such entries, use F 10 to complete the process
and generate an inventory tran no.
This has got to be verified by an officer using the same menu. F 4 from the first screen will take
you to the verification screen which contains the names of the officers who are authorized to
verify such transactions by entering their passwords at appropriate places and pressing F 4. If the
password entered is correct, the alphabet N at the right end of the line turns Y. When all the
Ns turn in to Ys, press F 10 to complete the transfer.

BARODA MANIPAL SCHOOL OF BANKING, MANIPAL COUNTY CAMPUS,


BANGALORE
FINACLE HANDOUTS
To enquire about any inventory/location etc. the menu ISI (ISIA) is to be used.
It must be remembered that inventories are recorded in Finacle in number of leaves and not in
number of books. For example, if 10 current account cheque books containing 100 leaves each are
received, the quantity to be entered will be 1000 and not 10. In fact, this item gets stored as a
single line entry with the quantity as 1000. To convert this single line entry in to 10 cheques books,
you are required to split the quantity to 10 smaller lots of 100 each so that each lot represents a
cheque book. This is done through the function S from the menu ISI (ISIA).
The reverse process of merge can also be accomplished Menu ISI (ISIA) , Function M
For issuing cheque books, it is therefore, necessary to split the stock of cheque leaves in to the
required no. of lots each representing one cheque book. Such splitting is possible only from the
Employee location. So the stocks of cheque leaves received from HO (External Location) and
stored in DL, should be transferred to an employee (who is authorized to hold cheque books).
Cheque books are issued using the menu ICHB Fn. I (Issue). The fields to be entered here are a)
Account ID, b) Chq Bk Ack Obtained?
The field Chq Bk Ack Obtained? is relevant to know whether the bank wants to record that the
cheque book issued to the customer has to be acknowledged by him or not. F 4 here will take you to
the next block which contains the following fields:
Field
Chq. Type
Clear Bal.

Particulars
This can be picked up from the List available SB 10 leaves, CA 100 leaves etc.
Current balance in the a/c is displayed; will help to know whether min. balance

Total

is maintained
No. of unused leaves from the cheque books already issued displayed; will help

leaves
Chq. With

unused

you to assess whether he really needs this chq. Book for which he has applied.
By default an employee ID will be displayed here; ensure that this is the same
as that of the employee who holds chq. Books in the branch. If needed, you can
change this ID with an appropriate one

F 4 from here will take you to the next block which will display a list of cheque leaves held by the
authorized employee. Each line in this display usually represents a cheque book. You can select the
chq book you want to issue by using the down arrow/ up arrow and selecting the record (shift + F 4).
By pressing F 10 the process can be completed.
The issuance has to be verified by an officer using the same menu and the function V. Issuance of
the chq book will be officially confirmed only after verification.

BARODA MANIPAL SCHOOL OF BANKING, MANIPAL COUNTY CAMPUS,


BANGALORE
FINACLE HANDOUTS
Sometimes after pressing F 10 while verifying, the system may throw you out with a Fatal Error.
This could be due to the default value Y present in the field Collect MICR charge?. In such
cases, while verifying, change this value to N and you will be able to complete verification.

You can enquire about the chq. Books issued in an account using the menu CHBM.
Another method is through the menu ACM - Opt. - Q
To find out the account ID from the cheque no., use the menu INQACHQ.
Present procedure for issuance of cheque books:
Issuance of cheque books has been centralized now and cheque books are issued from the Back
Office at Coimbatore. Whenever a customers request is received, the branch staff enter the
same in to Finacle through the menu HCREQ. Such entries will be picked up at the Coimbatore Back
Office, processed and couriered directly to the customers contact address.

In case of non-

delivery for whatever reasons, such cheque books will be delivered at the base Branch.

Stopping Payment of a cheque.:


Menu to be used is SPP and the main functions available are Stop Payment(S), Revoke stopped
cheque (R) and Inquire (I). Enter the a/c ID to which the cheque to be stopped belongs and the no.
(s) of the cheque(s) to be stopped. F 4 will take the cursor to the next block; you will immediately
be shown the latest balance in the account. If the no. of chq.s to be stopped is only one, you can
enter details about the cheque through the fields Payees Name, Chq. Date, Chq. Amt. and Reason
(for stopping) Code. If more than one cheque is being stopped simultaneously, you can not enter any
of these details. Proceed by pressing F 4. Even in the case of a single cheque, if you want, you can
skip these details by pressing F 4.
The cursor will now be resting in the Option box. The only option (other than General Details) is
Charge Details C. You can get in to this option with a F 4. The charges calculated by the system
will be displayed here and it is possible to modify these charges. Another F 4 will bring the cursor
back in the option box. The process can now be completed with a F 10.
The status of this cheque leaf, if enquired through CHBM will not be upgraded to stopped till it is
verified by an officer. However, even before verification, if the cheque is presented for payment,
the system will not allow payment.

BARODA MANIPAL SCHOOL OF BANKING, MANIPAL COUNTY CAMPUS,


BANGALORE
FINACLE HANDOUTS
Verification to be completed by an officer through the menu SPPAU. Once you press F 10 after
completing the verification process, a smaller window print parameter acceptance form pops up
on the screen along with a message Charge Transaction Created : Tran ID S------
In the popup window enter

F in the field Fore/Background? and N in the field Print

Required? and press F 10. The popup window will vanish and the original screen will be restored.
With this a report will be generated in the background and to see the same, use the menu PR from
the main menu screen. As soon as you press enter, you will get a new screen with so many reports
listed therein, the cursor resting against the latest one generated by you. Type T in the box where
the cursor rests now and press F 10. You will now see an advice addressed to the depositor advising
about the stopping of the cheque. You can print this advice to mail the same to the depositor, if
needed.
The charge tran ID must be enquired in to. Sometimes, it may be in the entered status and in such
cases, you can complete the posting / verification process through TM.
For revoking stop payment instruction, use the same menu and the function Revoke (R). A couple
of F 4s later you can press F 10 to complete the revocation. For verification follow the same
procedure as in the case of stopping and a similar advice about revocation can be generated /
printed.

B14_T1_FH2_190115