Date:-2013.05.

09
The Chairman,
Tender Board,
Provincial Road Development Authority,
Central Province.
EVALUATION REPORT
WORK: - Supply of 80/100 Bitumen (Kiula Yard)
1.0GENERAL

This refers to Secretary, Ministry of Road Development, Power & Energy and Housing & Construction, letter No CPC/RPHM/2/3/2 & dated 8
May 2013 . The observation & recommendation of the technical evaluation committee is appended below.
1.1 Invitation & submission of bids

Bids were invited through Open tender procedure from registered Contractors . Tenders were opened on 06 th May 2013. At Ministry of Road
Development, Power & Energy and Housing & Construction. Two bids were received for evaluation.
Table 1

Bidder
No.

Name of the bidder

Quoted amount
(without VAT)

Bitumix (PVT) LTD

30,276,000.00

Aetos Aerospace

30,107,800.00

BID EXAMINATION

Table 2

Bidder
No.

1
2

Signing of form of
bid

Yes
Yes

Bid Security
Availability

N/A
N/A

Amount /(Rs)

Receipt No.

15,138.00
-

GAM/2013/BB
/034
Commercial
Bank
-

Substantially
Acceptabi Responsive /
lity
Non-responsive
(yes/no)
(SR/NR)

Yes
-

SR
-

Eligibility of bidders
Bids have been issued only to qualified contractors. The qualification information was fully completed by the One
bidder and can be accepted.
2.1 Verification of bids (signing of form of bid)
Please see Table 2.

2.2 Bid Security

Please see Table 2.

2.3 Missing items (whether all the items in the bids were rated)
No missing items were found. Pl. see the annex.
2.4 Unrealistically low & critical items
Pl. see annex.
2.5 Other deviation
No.
3 BID EVALUATION
3.1 Arithmetical errors
Pl. see the annex.

3.2 Comparison to Engineers Estimate

Please see Table 3
Table 3

Bidder No.

Bid Price (Excluding

VAT) /(Rs)

1
30,276,000.00
Engineers Estimate =

Corrected bid
price /(Rs)

30,276,000.00

% variance to
Acceptable bid price the Engineer's
/(Rs)
estimate

30,276,000.00
29,497,234.00

2.64%

Rank

4.0RECOMMENDATION
The Accepted bid submitted by Bitumix (PVT) LTD is 2.64% Higher than the engineers estimate. So the technical evaluation
committee recommends to negotiated with the Bitumix (PVT) LTD for the estimated amount Rs. 29,497,234.00 and to award if
he aggress.

Wasantha Herath
Executive Engineer,

K.W.C.P. Kumari
Assistant Director (Planning)

Manjula Perera
Accountant

Gampola (PRDA)
Chairman

Ministry
Member 1

Head Office (PRDA)

Member 2

P.G.S. Wickramasinghe,
Technical Officer,
Harispaththuwa E.E.s Office
(PRDA)
Member 3

r No CPC/RPHM/2/3/2 & dated 8th

th

May 2013. At Ministry of Road

technical evaluation
234.00 and to award if

S. Wickramasinghe,

spaththuwa E.E.s Office

DA)

Supply of 80/100 Bitumen

No

Description

Unit

Qty

Engineers Estimate
Rate
Amount

Rate

Bitumix (PVT) LTD

Amount

Var.%

Rate

Supplying and stacking 80/100 bitumen to

180 Lts
Kiula Yard Matale.Rate to include transport of
Barrls
bitumen 28 km from Kandy (Including vat )

1682

17,537.00

29,497,234.00

18,000.00

30,276,000.00

2.64%

17,900.00

Supplying and stacking 80/100 bitumen to

Gampola Executive Engineer's Office. Rate to 180 Lts
include transport of bitumen 13 km from Barrls
Kandy (Including vat )

471

17,411.00

8,200,581.00

18,000.00

8,478,000.00

3.38%

Supplying and stacking 80/100 bitumen to

Hiddaula Yard at Pilimthalawa. Rate to 180 Lts
include transport of bitumen 05km from Barrls
Pilimathalawa (Including vat )

660

17,320.00

11,431,200.00

18,000.00

11,880,000.00

3.93%

Supplying and stacking 80/100 bitumen to

Kundasale Executive Engineer's Office. Rate 180 Lts
to include transport of bitumen 12 km from Barrls
Kandy (Including vat )

381

17,439.00

6,644,259.00

18,000.00

6,858,000.00

3.22%

Supplying and stacking 80/100 bitumen to

Rikillagaskada Executive Engineer's Office. 180 Lts
Rate to include transport of bitumen 37 km Barrls
from Kandy (Including vat )

176

17,607.00

3,098,832.00

18,000.00

3,168,000.00

2.23%

Supplying and stacking 80/100 bitumen to

Ragala Executive Engineer's Office. Rate to 180 Lts
include transport of bitumen 18 km from Barrls
NuwaraEliya (Including vat )

231

17,950.00

4,146,450.00

18,000.00

4,158,000.00

0.28%

Supplying and stacking 80/100 bitumen to

Dimbula Executive Engineer's Office. Rate to 180 Lts
include transport of bitumen 10 km from Barrls
Hataton (Including vat )

606

17,565.00

10,644,390.00

18,000.00

10,908,000.00

2.48%

Aestos Aerosp

Aestos Aerospace
Amount

Var.%

30,107,800.00

2.07%

Date:-2013.05.09
The Chairman,
Tender Board,
Provincial Road Development Authority,
Central Province.
EVALUATION REPORT

WORK: - Supply of 80/100 Bitumen (Gampola E.E.s Office)

1.0

GENERAL

This refers to Secretary, Ministry of Road Development, Power & Energy and Housing & Construction, letter No CPC/RPHM/2/3/2 & dated 8th May 2013 . Th
observation & recommendation of the technical evaluation committee is appended below.
1.1

Invitation & submission of bids

Bids were invited through Open tender procedure from registered Contractors . Tenders were opened on 06 th May 2013. At Ministry of Road Development, Powe
& Energy and Housing & Construction. One bid was received for evaluation.
Table 1

Bidder No.
1
2

Name of the bidder

Bitumix (PVT) LTD

Quoted amount
(without VAT)
8,478,000.00

BID EXAMINATION

Table 2

Bid Security
Bidder No.

Signing of form of bid

Yes

Availability

N/A

Amount /(Rs)

Receipt No.

4,239.00

GAM/2013/BB/03
2
(Commercial
Bank)

Substantially
Responsive /
Acceptabilit Non-responsive
y (yes/no)
(SR/NR)

Yes

SR

Eligibility of bidders
Bids have been issued only to qualified contractors. The qualification information was fully completed by the One bidder and can be
accepted.
2.1 Verification of bids (signing of form of bid)
Please see Table 2.

2.2 Bid Security

Please see Table 2.

2.3 Missing items (whether all the items in the bids were rated)
No missing items were found. Pl. see the annex.
2.4 Unrealistically low & critical items
Pl. see annex.
2.5 Other deviation
No.
3 BID EVALUATION
3.1 Arithmetical errors
Pl. see the annex.

3.2 Comparison to Engineers Estimate

Please see Table 3
Table 3

Bidder No.

Bid Price (Excluding VAT) / Corrected bid price

(Rs)
/(Rs)

1
8,478,000.00
Engineers Estimate =
4.0

8,478,000.00

Acceptable bid
price /(Rs)

8,478,000.00
8,200,581.00

% variance to the
Engineer's estimate

Rank

3.38%

RECOMMENDATION

The bid submitted by Bitumix (PVT) LTD is 3.38% Higher than the engineers estimate. So the technical evaluation committee recommends to
negotiated with the Bitumix (PVT) LTD for the estimated amount Rs.8,200,581.00 and to award if he aggress.

I.U.K. Puwakgolla
Chief Engineer,

K.S.P. Gunasekara
Internal Auditor

D.S. Chandrasiri
Technical Officer,

C.A.K. Weerasinghe
Development Assistant,

Matale(PRDA)
Chairman

District Secretariat (Kandy)

Member 1

Kundasale E.E.s
Office (PRDA)
Member 2

Ministry
Member 3

C/RPHM/2/3/2 & dated 8th May 2013 . The

At Ministry of Road Development, Power

ommittee recommends to

A.K. Weerasinghe
velopment Assistant,

Date:-2013.05.09
The Chairman,
Tender Board,
Provincial Road Development Authority,
Central Province.
EVALUATION REPORT

WORK: - Supply of 80/100 Bitumen (Hiddaula Yard)

1.0

GENERAL

This refers to Secretary, Ministry of Road Development, Power & Energy and Housing & Construction, letter No CPC/RPHM/2/3/2 & dated 8th May 2013 . T
observation & recommendation of the technical evaluation committee is appended below.
1.1

Invitation & submission of bids

Bids were invited through Open tender procedure from registered Contractors . Tenders were opened on 06 th May 2013. At Ministry of Road Development, Power &
Energy and Housing & Construction. One bid was received for evaluation.
Table 1

Bidder No.
1
2

Name of the bidder

Bitumix (PVT) LTD

Quoted amount
(without VAT)
11,880,000.00

BID EXAMINATION

Table 2

Amount /(Rs)

Receipt No.

Acceptabilit
y (yes/no)

Substantially
Responsive /
Non-responsive
(SR/NR)

5,940.00

GAM/2013/BB/03
6
(Commercial
Bank)

Yes

SR

Bid Security
Bidder No.

Signing of form of bid

Yes

Availability

N/A

Eligibility of bidders
Bids have been issued only to qualified contractors. The qualification information was fully completed by the One bidder and can be
accepted.

2.1 Verification of bids (signing of form of bid)

Please see Table 2.
2.2 Bid Security
Please see Table 2.
2.3 Missing items (whether all the items in the bids were rated)
No missing items were found. Pl. see the annex.
2.4 Unrealistically low & critical items
Pl. see annex.
2.5 Other deviation
No.
3 BID EVALUATION
3.1 Arithmetical errors
Pl. see the annex.

3.2 Comparison to Engineers Estimate

Please see Table 3
Table 3

Bidder No.

Bid Price (Excluding VAT) / Corrected bid price /

(Rs)
(Rs)

1
11,880,000.00
Engineers Estimate =
4.0

11,880,000.00

Acceptable bid
price /(Rs)

11,880,000.00
11,431,200.00

% variance to the
Engineer's estimate

Rank

3.93%

RECOMMENDATION

The bid submitted by Bitumix (PVT) LTD is 3.93% Higher than the engineers estimate. So the technical evaluation committee
recommends to negotiated with the Bitumix (PVT) LTD for the estimated amount Rs.11,431,200.00 and to award if he aggress.

I.U.K. Puwakgolla
Chief Engineer,

K.S.P. Gunasekara
Internal Auditor

D.S. Chandrasiri
Technical Officer,

C.A.K. Weerasinghe
Development Assistant,

Matale(PRDA)
Chairman

District Secretariat (Kandy)

Member 1

Kundasale E.E.s
Office (PRDA)
Member 2

Ministry
Member 3

/RPHM/2/3/2 & dated 8th May 2013 . The

t Ministry of Road Development, Power &


A.K. Weerasinghe
velopment Assistant,

Date:-2013.05.09
The Chairman,
Tender Board,
Provincial Road Development Authority,
Central Province.
EVALUATION REPORT

WORK: - Supply of 80/100 Bitumen (Kundasale EE s Office)

1.0

GENERAL

This refers to Secretary, Ministry of Road Development, Power & Energy and Housing & Construction, letter No CPC/RPHM/2/3/2 & dated 8th May 2013 .
observation & recommendation of the technical evaluation committee is appended below.
1.1

Invitation & submission of bids

Bids were invited through Open tender procedure from registered Contractors . Tenders were opened on 06 th May 2013. At Ministry of Road Development, Pow
& Energy and Housing & Construction. One bid was received for evaluation.
Table 1

Bidder No.
1
2

Name of the bidder

Bitumix (PVT) LTD

Quoted amount
(without VAT)
6,858,000.00

BID EXAMINATION

Table 2

Bid Security
Bidder No.

Signing of form of bid

Yes

Availability

N/A

Amount /(Rs)

Receipt No.

3,429.00

GAM/2013/BB/03
5
(Commercial
Bank)

Substantially
Responsive /
Acceptabilit Non-responsive
y (yes/no)
(SR/NR)

Yes

SR

Eligibility of bidders
Bids have been issued only to qualified contractors. The qualification information was fully completed by the One bidder and can be
accepted.

2.1 Verification of bids (signing of form of bid)

Please see Table 2.
2.2 Bid Security
Please see Table 2.
2.3 Missing items (whether all the items in the bids were rated)
No missing items were found. Pl. see the annex.
2.4 Unrealistically low & critical items
Pl. see annex.
2.5 Other deviation
No.
3 BID EVALUATION
3.1 Arithmetical errors
Pl. see the annex.

3.2 Comparison to Engineers Estimate

Please see Table 3
Table 3

Bidder No.

Bid Price (Excluding VAT) / Corrected bid price

(Rs)
/(Rs)

1
6,858,000.00
Engineers Estimate =
4.0

6,858,000.00

Acceptable bid
price /(Rs)

6,858,000.00
6,644,259.00

% variance to the
Engineer's estimate

Rank

3.22%

RECOMMENDATION

The bid submitted by Bitumix (PVT) LTD is 3.22% Higher than the engineers estimate. So the technical evaluation committee
recommends to negotiated with the Bitumix (PVT) LTD for the estimated amount Rs.6,644,259.00 and to award if he aggress.

I.U.K. Puwakgolla
Chief Engineer,

K.S.P. Gunasekara
Internal Auditor

D.S. Chandrasiri
Technical Officer,

C.A.K. Weerasinghe
Development Assistant,

Matale(PRDA)
Chairman

District Secretariat (Kandy)

Member 1

Kundasale E.E.s
Office (PRDA)
Member 2

Ministry
Member 3

/RPHM/2/3/2 & dated 8th May 2013 . The

At Ministry of Road Development, Power


.K. Weerasinghe
velopment Assistant,

Date:-2013.05.09
The Chairman,
Tender Board,
Provincial Road Development Authority,
Central Province.
EVALUATION REPORT

WORK: - Supply of 80/100 Bitumen (Rikillagaskada EEs Office)

1.0

GENERAL

This refers to Secretary, Ministry of Road Development, Power & Energy and Housing & Construction, letter No CPC/RPHM/2/3/2 & dated 8th May 2013 . T
observation & recommendation of the technical evaluation committee is appended below.
1.1

Invitation & submission of bids

Bids were invited through Open tender procedure from registered Contractors . Tenders were opened on 06 th May 2013. At Ministry of Road Development, Power &
Energy and Housing & Construction. One bid was received for evaluation.
Table 1

Bidder No.
1
2

Name of the bidder

Bitumix (PVT) LTD

Quoted amount
(without VAT)
3,168,000.00

BID EXAMINATION

Table 2

Amount /(Rs)

Receipt No.

Acceptability
(yes/no)

Substantially
Responsive / Nonresponsive
(SR/NR)

1,584.00

GAM/2013/BB/03
7
(Commercial
Bank)

Yes

SR

Bid Security
Bidder No.

Signing of form of bid

Yes

Availability

N/A

Eligibility of bidders
Bids have been issued only to qualified contractors. The qualification information was fully completed by the One bidder and can be
accepted.
2.1 Verification of bids (signing of form of bid)
Please see Table 2.
2.2 Bid Security
Please see Table 2.

2.3 Missing items (whether all the items in the bids were rated)
No missing items were found. Pl. see the annex.
2.4 Unrealistically low & critical items
Pl. see annex.
2.5 Other deviation
No.
3 BID EVALUATION
3.1 Arithmetical errors
Pl. see the annex.

3.2 Comparison to Engineers Estimate

Please see Table 3
Table 3

Bidder No.

Bid Price (Excluding VAT) / Corrected bid price /

(Rs)
(Rs)

1
3,168,000.00
Engineers Estimate =
4.0

3,168,000.00

Acceptable bid
price /(Rs)

3,168,000.00
3,098,832.00

% variance to the
Engineer's estimate

Rank

2.23%

RECOMMENDATION

The bid submitted by Bitumix (PVT) LTD is 2.23% Higher than the engineers estimate. So the technical evaluation committee recommends to negotiated
with the Bitumix (PVT) LTD for the estimated amount Rs. 3,098,832.00 and to award if he aggress.

Wasantha Herath
Executive Engineer,

K.W.C.P. Kumari
Assistant Director (Planning)

Manjula Perera
Accountant

P.G.S. Wickramasinghe,
Technical Officer,

Gampola (PRDA)
Chairman

Ministry
Member 1

Head Office (PRDA)

Member 2

Harispaththuwa E.E.s Office

(PRDA)
Member 3

RPHM/2/3/2 & dated 8th May 2013 . The

nistry of Road Development, Power &

ee recommends to negotiated

S. Wickramasinghe,

spaththuwa E.E.s Office

DA)

Date:-2013.05.09
The Chairman,
Tender Board,
Provincial Road Development Authority,
Central Province.
EVALUATION REPORT

WORK: - Supply of 80/100 Bitumen (Ragala EEs Office)

1.0

GENERAL

This refers to Secretary, Ministry of Road Development, Power & Energy and Housing & Construction, letter No CPC/RPHM/2/3/2 & dated 8th May 2013 .
observation & recommendation of the technical evaluation committee is appended below.
1.1

Invitation & submission of bids

Bids were invited through Open tender procedure from registered Contractors . Tenders were opened on 06 th May 2013. At Ministry of Road Development, Pow
& Energy and Housing & Construction. One bid was received for evaluation.
Table 1

Bidder No.
1
2

Name of the bidder

Bitumix (PVT) LTD

Quoted amount
(without VAT)
4,158,000.00

BID EXAMINATION

Table 2

Bid Security
Bidder No.

Signing of form of bid

Yes

Availability

N/A

Amount /(Rs)

Receipt No.

2,079.00

GAM/2013/BB/03
8
(Commercial
Bank)

Substantially
Responsive /
Acceptabilit Non-responsive
y (yes/no)
(SR/NR)

Yes

SR

Eligibility of bidders
Bids have been issued only to qualified contractors. The qualification information was fully completed by the One bidder and can be
accepted.
2.1 Verification of bids (signing of form of bid)

Please see Table 2.

2.2 Bid Security

Please see Table 2.
2.3 Missing items (whether all the items in the bids were rated)
No missing items were found. Pl. see the annex.
2.4 Unrealistically low & critical items
Pl. see annex.
2.5 Other deviation
No.
3 BID EVALUATION
3.1 Arithmetical errors
Pl. see the annex.

3.2 Comparison to Engineers Estimate

Please see Table 3
Table 3

Bidder No.

Bid Price (Excluding VAT) / Corrected bid price

(Rs)
/(Rs)

1
4,158,000.00
Engineers Estimate =
4.0

4,158,000.00

Acceptable bid
price /(Rs)

4,158,000.00
4,146,450.00

% variance to the
Engineer's estimate

Rank

0.28%

RECOMMENDATION

The bid submitted by Bitumix (PVT) LTD is 0.28% Higher than the engineers estimate. So the technical evaluation committee
recommends to negotiated with the Bitumix (PVT) LTD for the estimated amount Rs. 4,146,450.00 and to award if he aggress.

Wasantha Herath
Executive Engineer,

K.W.C.P. Kumari
Assistant Director (Planning)

Manjula Perera
Accountant

P.G.S. Wickramasinghe,
Technical Officer,

Gampola (PRDA)
Chairman

Ministry
Member 1

Head Office (PRDA)

Member 2

Harispaththuwa E.E.s Office

(PRDA)
Member 3

/RPHM/2/3/2 & dated 8th May 2013 . The

At Ministry of Road Development, Power


.S. Wickramasinghe,

ispaththuwa E.E.s Office

DA)

Date:-2013.05.09
The Chairman,
Tender Board,
Provincial Road Development Authority,
Central Province.
EVALUATION REPORT

WORK: - Supply of 80/100 Bitumen (Dimbula EEs Office)

1.0

GENERAL

This refers to Secretary, Ministry of Road Development, Power & Energy and Housing & Construction, letter No CPC/RPHM/2/3/2 & dated 8th May 2013 . The observatio
recommendation of the technical evaluation committee is appended below.
1.1

Invitation & submission of bids

Bids were invited through Open tender procedure from registered Contractors . Tenders were opened on 06 th May 2013. At Ministry of Road Development, Power & Energy
Housing & Construction. One bid was received for evaluation.
Table 1

Bidder No.
1
2

Name of the bidder

Bitumix (PVT) LTD

Quoted amount
(without VAT)
10,908,000.00

BID EXAMINATION

Table 2

Bid Security
Bidder No.

Signing of form of bid

Yes

Availability

N/A

Amount /(Rs)

Receipt No.

5,454.00

GAM/2013/BB/03
3
( Commercial
Bank)

Acceptability
(yes/no)

Yes

Substantially
Responsive /
Non-responsive
(SR/NR)

SR

Eligibility of bidders
Bids have been issued only to qualified contractors. The qualification information was fully completed by the One bidder and can be accepted.
2.1 Verification of bids (signing of form of bid)
Please see Table 2.
2.2 Bid Security
Please see Table 2.

2.3 Missing items (whether all the items in the bids were rated)
No missing items were found. Pl. see the annex.
2.4 Unrealistically low & critical items
Pl. see annex.
2.5 Other deviation
No.
3 BID EVALUATION
3.1 Arithmetical errors
Pl. see the annex.

3.2 Comparison to Engineers Estimate

Please see Table 3
Table 3

Bidder No.

Bid Price (Excluding VAT) / Corrected bid price Acceptable bid price / % variance to the
(Rs)
/(Rs)
(Rs)
Engineer's estimate

1
10,908,000.00
Engineers Estimate =
4.0

10,908,000.00

10,908,000.00
10,644,390.00

2.48%

Rank

RECOMMENDATION

The bid submitted by Bitumix (PVT) LTD is 2.48% Higher than the engineers estimate. So the technical evaluation committee recommends to negotiated with
the Bitumix (PVT) LTD for the estimated amount Rs. 10,644,390.00 and to award if he aggress.

Wasantha Herath
Executive Engineer,

K.W.C.P. Kumari
Assistant Director (Planning)

Manjula Perera
Accountant

P.G.S. Wickramasinghe,
Technical Officer,

Gampola (PRDA)
Chairman

Ministry
Member 1

Head Office (PRDA)

Member 2

Harispaththuwa E.E.s Office

(PRDA)
Member 3

2 & dated 8th May 2013 . The observation &

of Road Development, Power & Energy and

ommends to negotiated with

G.S. Wickramasinghe,

arispaththuwa E.E.s Office

RDA)