Graph Jam - http://graphjam.

com/
Notes for training:
Get Familiar
Walk around outside of interface
Terminology: Ribbon, Tabs, Groups, Commands
Crabby Office Lady: http://office.microsoft.com/en-us/help/HA102337801033.aspx
Please use correct Terminology with Students
Font, Alignment and wrap, Number, Style, Cells (format), Edit (details later)
Contextual Tabs
Dialogue Box Launcher
Quick Access Toolbar and Shortcuts (Key Tips)
Minimize, Restore, Close (excel or current spreadsheet)
HELP
Show/Hide Ruler. Split Screen horizontal and vertical.
Views- Page Layout - no need for print preview.
Add Headers and Footers
Hide white space in page layout
Workbook = several worksheets
Getting Started:
Interactive Guide:
http://office.microsoft.com/en-us/help/HA101491511033.aspx
Training:
http://office.microsoft.com/en-us/training/HA102189871033.aspx
Practice getting familiar:
Wrap Text
mini toolbaOffice Button: open, Save, Excel Options
Page LayouNew Workbooks search templates
Cells-FormaInsert Column - Format or right click
Or Double click on ri Investigate the format menu
Show/Hide Format and Edit Data (live preview available)
Customize Add
Q Headers and Footers
Print - Page Layout view and Page Layout Ribbon
Note Print Area, Breaks, Backgrounds?, Print Titles

Practice everyday activities-Consoco Sales Data

Adjust Column widths by format or double click column header
Change number format of quantity to $, etc.
Move to open space and type your birthday - change to long date to find day you were born
investigate fill down and fill across with the dates and other sequences
Sort: A-Z, by column (expand/not expand)
Filter
insert a column to left of Supplier column
Insert allows you to choose row,column,left,right,up,down
Type in column header (Category)
enter category names Dairy products, Grains/Cereals
Autofit column width
Investigate cells group commands
Enter Sum
Go to C52
type '=' this says you are entering a formula
type S and choose sum from the drop down
Note that highlighting the function describes it's function
double click then add (C2:C50), Enter
or highlight numbers to add
Play with autosum on C51
Go to Formulas tab
Precedents, dependents, watch window and shoe formula
Add Header and Footer
Page Layout view-click to add header 'June Sales Report'
Add a footer- Page then click Page Number in Design Ribbon
discuss ribbon options
Finishing touches
Add Rows - place cursor in first row and cells-insert or right click
In A1 type Contoso Sales Data, Enter
Select A1-E1, choose styles-Title
Merge and Center and Bold
Investigate Print Options
New File Format
new features (65,536 x 256) to (1,048,576 x16,384), safer files
safer files, reduced size, more useful data (XML)
Can easily import data to word, excel or access
.xlxs, .xlsm, .xltx-template, .xlsb - binary, .xls

ere born

Product ID

Product Name Quantity

74 Longlife Tofu
74 Longlife Tofu
36 Inlagd Sill
37 Gravad lax
20 Sir Rodney's Ma
21 Sir Rodney's Sc
21 Sir Rodney's Sc
24 Guaran Fantst
24 Guaran Fantst
77 Original Frankfu
77 Original Frankfu
22 Gustaf's Kncke
2 Chang
2 Chang
2 Chang
70 Outback Lager
16 Pavlova
16 Pavlova
57 Ravioli Angelo
57 Ravioli Angelo
56 Gnocchi di nonna
33 Geitost
30 Nord-Ost Matjesh
65 Louisiana Fiery
65 Louisiana Fiery
5 Chef Anton's Gu
5 Chef Anton's Gu
41 Jack's New Engl
41 Jack's New Engl
41 Jack's New Engl
14 Tofu
55 Pt chinois
42 Singaporean Hok
49 Maxilaku
27 Schoggi Schokol
7 Uncle Bob's Orga
51 Manjimup Dried
51 Manjimup Dried
53 Perth Pasties
60 Camembert Pierr
59 Raclette Courdav
72 Mozzarella di Gi
31 Gorgonzola Telin
32 Mascarpone Fabio

Supplier
21 Tokyo Traders
36 Tokyo Traders
25 Svensk Sjfda AB
1 Svensk Sjfda AB
40 Specialty Biscuits, Ltd.
10 Specialty Biscuits, Ltd.
20 Specialty Biscuits, Ltd.
15 Refrescos Americanas LTDA
28 Refrescos Americanas LTDA
12 Plutzer Lebensmittelgromrkte AG
15 Plutzer Lebensmittelgromrkte AG
6 PB Knckebrd AB
20 Pavlova, Ltd.
50 Pavlova, Ltd.
35 Pavlova, Ltd.
21 Pavlova, Ltd.
35 Pavlova, Ltd.
60 Pavlova, Ltd.
15 Pasta Buttini s.r.l.
50 Pasta Buttini s.r.l.
2 Pasta Buttini s.r.l.
25 Norske Meierier
60 Nord-Ost-Fisch Handelsgesellschaft mbH
15 New Orleans Cajun Delights
20 New Orleans Cajun Delights
65 New Orleans Cajun Delights
12 New Orleans Cajun Delights
10 New England Seafood Cannery
16 New England Seafood Cannery
25 New England Seafood Cannery
9 Mayumi's
21 Ma Maison
10 Leka Trading
40 Karkki Oy
25 Heli Swaren GmbH & Co. KG
15 Grandma Kelly's Homestead
40 G'day, Mate
35 G'day, Mate
15 G'day, Mate
40 Gai pturage
30 Gai pturage
5 Formaggi Fortini s.r.l.
20 Formaggi Fortini s.r.l.
6 Formaggi Fortini s.r.l.

62 Tarte au sucre
11 Queso Cabrales
35 Steeleye Stout
39 Chartreuse verte
39 Chartreuse verte

15 Forts d'rables
18 Cooperativa de Quesos 'Las Cabras'
20 Bigfoot Breweries
42 Aux joyeux ecclsiastiques
6 Aux joyeux ecclsiastiques

Examples

Type '= 183 +39'

Subtract 39 from 183
Multiply
Divide 183/39
try others

Note when you select the cell, the formula is visible in

Increase or decrease decimal in number group on hom

May use more than one - follows oreder of operations

Enter Formulas

Exercises 3, 4, & 5

Sum January earnings

auto sum, sum
Copy to february
autosum to add rows

Jan

Feb

Entertainment

Cable TV
Video rentals
Movies
CDs

52.98
7.98
16.00
18.98

52.98
11.97
32.00
29.98

Totals

Cell References

Column Letter followed by row number, A5

Show how changing a reference changes the total
importance of using reference instead of number

Can select only a select number of cells. This is done by using ',' instead
Types of References
relative: automatically changes when formula is copied
absolute: use $ refernce is fixed and does not change
Mixed: row or column could be fixed, while the other changes

Exercises

Jan

Feb

Entertainment

Cable TV
Video rentals

52.98
7.98

52.98
15.96

Movies
CDs
Totals

16.00
18.98
95.94

32.00
29.98
130.92

Reference cells in formula

sum two numbers enter Sum(reference,reference)
can type or select values
then change one of the reference values

Absolute reference:
add a column labeled discount and type 0.07 in row (F49)
in Cable TV Row, type '=E44*$f$49
$ denotes an absolute or fixed reference
drag and fill cells below - relative reference changes, the fixed reference
Sum the discounts into the totals row
Investigate automatic changes by changes the values in the February column
Clear the discounts column and investigate average, min, max
Formulas tab and function library
Formula Auditing and more functions
help on this function
Help
####
column is not wide enough
#ref
cell reference is not valid
Err:512
function name not recognized

Trace precedents and decendants.

Track Changes

cell, the formula is visible in the formula bar.

mal in number group on home ribbon

ollows oreder of operations

nce instead of number

is is done by using ',' instead of ':'

commas reference selected numbers

: references range of numbers

changes, the fixed references do not

Northwind Traders Tea Sales Report

January

Giussani
Cencini
Kotas

70
175
150

February

160
420
180

March

300
290
195

Click Cell A2 and drag to cell D5 to select all of the data

In the Insert Tab, select Column-2-D Clustered Column
Look at Chart in a new way
Chart Tools: Design Tab
Switch Row/Column, Chart Layouts, Chart Styles,
Move Chart to it's own Tab
Update Chart Data
Chart Tools: Layout
Chart Title, Axis Titles, Legend, Data Labels,
Axes
Background
Analysis
Chart Name
Chart Tools: Format
Fun Tutorial by an elementary student:
http://www.thethinkingstick.com/?p=761

Northwind Traders Tea Sales Report

January

Giussani
Cencini
Kotas

February

280
175
150

March

160
420
180

300
290
195

Northwind Traders Tea

500
400
Giussani

300
Cases Sold

Cencini

200

Kotas

100
0
January

February
First Quarter Sales

Design
Layout
Format - Current Selection

March

rch

Giussani
Cencini
Kotas

Lunch Sales
Beverages
Sandwiches
Soup
Salads
Desserts

1,836
8,160
3,060
4,284
3,060
20,400

Practice with Pie Chart - do not select total when selecting data
Save Chart as a template
Add Chart to a Powerpoint
Free Training
http://www.brainstorminc.com/cbt/microsoft/index.html
http://office.microsoft.com/en-us/training/HA102189871033.aspx

Practice Links:
Link to Excel 2007 Training
http://office.microsoft.com/en-us/help/HA102189871033.aspx
Help for Excel 2007
http://office.microsoft.com/en-us/excel/FX100646951033.aspx
The Crabby office Lady:
http://office.microsoft.com/en-us/help/FX101679371033.aspx

Selected Help and How to's

Chart Template:
http://office.microsoft.com/en-us/excel/HA100072051033.aspx?CTT=4&Origin=Your%20EC%20asset%

Apply Shading to alternate rows of data

http://office.microsoft.com/en-us/excel/HA102516441033.aspx?CTT=4&Origin=Your%20EC%20asset%

Find and Correct Errors in Formulas

http://office.microsoft.com/en-us/excel/HP100662551033.aspx?CTT=4&Origin=Your%20EC%20asset%

Sum the values in cells, columns or Rows

http://office.microsoft.com/en-us/excel/HA102157381033.aspx?CTT=4&Origin=Your%20EC%20asset%

Create a Chart - step by Step

http://office.microsoft.com/en-us/excel/HP012337281033.aspx?CTT=4&Origin=Your%20EC%20asset%
Modify elements of a chart
http://office.microsoft.com/en-us/excel/HP100074281033.aspx?CTT=4&Origin=EC102161891033
Overview of Importing Data
http://office.microsoft.com/en-us/excel/HP102017101033.aspx?CTT=4&Origin=EC102161891033
Sort and Filter by Color
http://office.microsoft.com/en-us/excel/HA102125901033.aspx?CTT=4&Origin=EC102161891033
Pivot Tables
http://office.microsoft.com/training/training.aspx?AssetID=RC102058721033
Add Drawing Objects to Charts
http://office.microsoft.com/en-us/help/HA102410431033.aspx
Design effective cell styles
http://office.microsoft.com/en-us/excel/HA102176281033.aspx

Create use or remove smart tags

http://office.microsoft.com/en-us/excel/HP102169611033.aspx
Copy data or charts to Powerpoint
http://office.microsoft.com/en-us/help/HA102045551033.aspx
Copy Data or Charts to Word
http://office.microsoft.com/en-us/help/HP101988741033.aspx
Top 10 ways to clean your data
http://office.microsoft.com/en-us/help/HA102218401033.aspx
Apply Number formatting
mhtml:http://office.microsoft.com/download/afile.aspx?AssetID=AM102881771033

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