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STEEL INDIA LTD

DOCUMENTATION NAME: BUSINESS BLUE PRINT


MODULE NAME: HUMAN CAPITAL MANAGEMENT

VERSION: 1.0

CREATED ON: 29/08/2012


PREPARED BY: HCM TEAM
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2.
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4.
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ARPITHA
DANIEL CHOWDARY. D
MALLIKARJUNA RAO .J
PAVANI
UMA MAHESWARI

TIME MANAGEMENT

DEFINITION:

Time Management refers to managing time effectively so that the right time
is allocated to the right activity. Time Management refers to making the best
use of time as time is always limited.
AS IS OF LIST OF HOLIDAYS:

Steel India Limited is providing the following list of holidays.


S.No

Name of the Holiday

Date

Makara Sankranthi

January 14th

Republic day

January 26th

Mahasivarathri

Feb 20th

Holi

March 8th

Ugadi

March 23rd

SriRamanavami

April 1st

Good Friday

April 6th

Labour Day

May 1st

Independence day

August 15th

Ramzan

August 19th

10

Ganesh chathurthi

September 19th

11

Gandhi jayanti

October 2nd

12

Dussera

October 24th

13

Bakriid

October 26th

14

Diwali

November 13th

15

Christmas

December 25th

TO BE OF LIST OF HOLIDAYS:

The above mentioned total list of holidays is defined as public holidays in SAP.
NAVIGATION PATH FOR DEFINING LIST OF HOLIDAYS:
SPROSAP REFERENCE -IMGTIME MANAGEMENTWORK SCHEDULES DEFINE
PUBLIC HOLIDAY CLASSESPUBLIC HOLIDAYS

AS IS OF LOCATION WISE HOLIDAYS:

STEEL INDIA LIMITED is providing the following list of Holidays based on Locations.
Holidays List for Andhra Pradesh Location
S.No

Name of the Holiday

Date

Sankranthi

January 14th

Republic day

January 26th

MahaAPivarathri

Feb 20th

Good Friday

April 6th

Holi

March 8th

Ugadi

March 23rd

SriRamanavami

April 1st

Independence day

August 15th

Ramzan

August 19th

10

Ganesh chathurthi

September 19th

11

Gandhi jayanti

October 2nd

12

Dasera

October 24th

13

Christmas

Dec 25th

Holidays List for Karnataka Location

S.No

Name of the Holiday

Date

Sankranthi

January 14th

Republic day

January 26th

MahaAPivarathri

Feb 20th

Good Friday

April 6th

Holi

March 8th

Ugadi

March 23rd

SriRamanavami

April 1st

Independence day

August 15th

Ramzan

August 19th

10

GaneAP chathurthi

September 19th

11

Gandhi jayanti

October 2nd

12

Dasera

October 24th

13

Bakri id

October 26th

14

Diwali

November 13th

15

Christmas

December 25th

Holidays List for Maharastara Location


S.No

Name of the Holiday

Date

Sankranthi

January 14th

Republic day

January 26th

MahaAPivarathri

Feb 20th

Good Friday

April 6th

Holi

March 8th

Ugadi

March 23rd

SriRamanavami

April 1st

Independence day

August 15th

Ramzan

August 19th

10

GaneAP chathurthi

September 19th

11

Gandhi jayanti

October 2nd

12

Dasera

October 24th

13

Bakri id

October 26th

TO BE OF LOCATION WISE LIST OF HOLIDAYS:

The list of Holidays is mapped into SAP as Holiday Calendar.


T-Code: SCAL/OY05
Navigation Path: SPRO SAP REFERENCE IMGTime ManagementWork
Schedule Define Public holiday classes Holiday calendar
Holiday Calendar: A public holiday calendar is a grouping of public holidays
according to the area in which they are valid.
Floating Date Holiday: The dates of the holidays will change every year.
Fixed Date Holiday: The dates of the holidays are fixed and will not change
every year.
Fixed Day holiday: These are the holidays, which fall on the same day of
the week in a month.
BBP
Holiday list for Andhra Pradesh,Karnataka and Maharastra Locations

S.N
o

1
2

Name of the
Holiday

Date

Andhra
Pradesh
Holiday
Calendar
ID

Karnataka

Sankranthi

January
14th

AP

KA

MH

Republic day

January

AP

KA

MH

Holiday
Calendar ID

Maharastra
Holiday
Calendar ID

26th
3

Mahasivarathri

Feb 20th

AP

KA

MH

Holi

March 8th

AP

KA

MH

Ugadi

March 23rd

AP

KA

MH

SriRamanavam
i

April 1st

AP

KA

MH

Good Friday

April 6th

AP

KA

MH

Labour Day

May 1st

AP

KA

MH

Independence
day

August 15th

AP

KA

MH

10

Ramzan

August 19th

AP

KA

MH

11

Ganesh
chathurthi

September
19th

AP

KA

MH

12

Gandhi jayanti

October 2nd

AP

KA

MH

Dussera

October
24th

AP

KA

MH

Bakri id

October
26th

-------

KA

MH

Diwali

November
13th

-------

KA

------

Christmas

December
25th

AP

KA

------

13
14
15
16

Floating
Date
Holidays
Fixed date Holidays
AS-IS

Fixed Day Holidays

Types of Breaks:
STEEL INDIA LIMITED has the following Break Timings.

S.No

Working Shifts

Break

Paid/Unpaid

General Shift

13:00 - 14:00

Paid

First Shift

10:00 11:00

Paid

Second Shift

17:00 18:00

Paid

Night Shift

03:00 04:00

Paid

TO-BE

As mentioned above breaks and break timings will be mapped as Break schedules in
SAP.
Break Schedule: The break rules in the work schedule for any particular working
day and assign them to a personnel subarea grouping for work schedules. This
grouping enables you to assign a break schedule to as many of the groupings daily
work schedules as you want, achieving maximum flexibility in combining all
elements of the daily work schedule.
Table: V_T550P
Navigation Path: SPRO - IMG Time Management Work Schedule Daily
Work Schedule Define Break Schedule- Determine Break schedule.

BBP

STEEL INDIA LIMITED has the following Break Schedules.


NO

Working Shifts

Code

Break
Schedule

Paid/Unpaid

General Shift

SLGB

13:00 - 14:00

Paid

First Shift

SLFB

10:00 11:00

Paid

Second Shift

SLSB

17:00 18:00

Paid

Night Shift

SLNB

03:00 04:00

Paid

SLGB: General Shift Break Schedule.


SLFB:

First shift Break Schedule.

SLSB: Second shift Break Schedule.


SLNB: Night shift Break Schedule.

AS-IS

Working Hours:
STEEL INDIA LIMITED has Four Shifts
S.No

Working Shifts

Timings

Working Hours

01

General Shift

09:00-17:00

02

First Shift

07:00-15:30

8.30

03

Second Shift

15:30-00:00

04

Night Shift

00:00-07:00

Grace Time:
Begin tolerance - 15minutes.
End tolerance -

15minutes.

TO-BE

The working hours are mapped into SAP as Daily Work Schedules.
Daily Work schedule: Daily work schedule defines the working hours and break
timings of group of employees during a given day.
The daily work schedule determines the structure of working times in the enterprise
at the daily level. You can also define actual normal working conditions and those
that differ from externally or internally determined daily working times. In this way,
you set up working times defined for specific employees. The planned working time

specified in a daily work schedule is the basis for payment calculation of actual
working times that are relevant for payroll, as well as the valuation of attendances
and absences.
The daily work schedule, along with Break Schedules, comprise the working times
for a particular day. You can base the daily work schedule on such working time
models as flextime by defining the following:

Core times.
Tolerances.

Table Name:V_T550A
Navigation Path: SPRO IMG Time Management Work Schedule Daily
Work Schedule Define daily work Schedules.

BBP

Daily work Schedules.


S.N
o

DWS

Timings

Total
Hours

Code

01

General
Shift

09:00-17:00

SLGD

02

First Shift

07:00-15:30

8.30

SLFD

03

Second Shift

15:30-00:00

SLSD

04

Night Shift

00:00-07:00

SLND

05

Weekly Off

00:00-00:00

00:00

SLWO

Tolerance:
Begin tolerance:

End tolerance:

S.No

Working
Shifts

Timings

Begin
tolerance

End
tolerance

01

General
Shift

09:00-17:00

09:15

16:45

02

First Shift

07:00-15:30

07:15

14:45

03

Second Shift

15:30-00:00

15:15

23:45

04

Night Shift

00:00-07:00

00:15

06:45

05

Weekly Off

00:00-00:00

00

00

AS-IS

Week Details:
In STEEL INDIA LIMITED, the Week details are as follows
S.No

Company

Working Days

Week Offs

Corporate Office

Monday to Saturday

Sunday

Plant

Monday to Saturday

Sunday

Rotation Shifts
In STEEL INDIA LIMITED, there is no Rotational Shifts for Corporate Office. Those
who are working in plant area they have Rotational shifts.
Category

Shift pattern(3 Week Rotation)

Engineers

Morning, Evening, Night

Technicians

Evening, Night, Morning

Labour

Night, Morning, Evening

TO-BE

The week details & rotational Shifts are mapped into SAP as Period Work Schedule.
Period Work schedule: The period work schedule consists of a defined sequence
of daily work schedules.
The period Work schedule reflects a work pattern that is repeated after a defined
period of time
Table:V_ T551A
Navigation Path: SPRO IMG Time Management Work Schedule Period
Work Schedule Define Period work Schedules.
BBP

STEEL INDIA LIMITED has Period Work Schedule.


S.N
o

PWS

Week

01

SLGP

001 SLGD

SLGD

SLGD

SLGD

SLGD

SLGD

SLWO

02

SLEP

001 SLFD

SLFD

SLFD

SLFD

SLFD

SLFD

SLWO

03

SLEP

002 SLSD

SLSD

SLSD

SLSD

SLSD

SLSD

SLWO

04

SLEP

003 SLND

SLND

SLND

SLND

SLND

SLND

SLWO

05

SLTP

001

SLSD SLSD

SLSD

SLSD

SLSD

SLSD

SLWO

06

SLTP

002

SLND SLND

SLND

SLND

SLND

SLND

SLWO

07

SLTP

003

SLFD SLFD

SLFD

SLFD

SLFD

SLFD

SLWO

08

SLLP

001

SLND

SLND SLND

SLND

SLND

SLND

SLWO

09

SLLP

002

SLFD SLFD

SLFD

SLFD

SLFD

SLFD

SLWO

10

SLLP

003

SLSD SLSD

SLSD

SLSD

SLSD

SLSD

SLWO

SLGP : PERIOD WORK SCHEDULE General Shift.


SLEP: PERIOD WORK SCHEDULE for Engineers (3 Week Rotation).
SLTP: PERIOD WORK SCHEDULE for Technicians (3 Week Rotation).
SLLP : PERIOD WORK SCHEDULE for Labour (3 Week Rotation).

Description:
General Shift employees will have week off on Sunday.
First shift , Second Shift & Night Shift will have week off on Sunday.

AS-IS

Types of Leaves:
STEEL INDIA LIMITED has the following leave types and usage pattern.
S.
No

Types of Leaves

Casual Leave

Sick Leave

Privilege Leave

Maternity Leave

Paternity Leave

Loss of Pay

The following are the Leave details that can be applied at a stretch.
S.No

Type of Leave

Minimum Limit

Maximum Limit

01

Casual Leave

02

Sick Leave

03

Privilege Leave

04

Maternity Leave

05

Paternity Leave

16
90

TO-BE

The above said leaves can be mapped into SAP as absence types.
Absences:
Table: V_T554S
Navigation Path : SPRO IMG Time Management Time data recording
and administration Absences Absences Catalog- Define Absence type

CASUAL LEAVE:

Time off from work, paid on account of employee unavailability to perform duties
because of personal reasons. All regular Employees all are entitled for 12days per
annum. Casual Leave minimum usage is 1 day and maximum usage is 03 days.

SICK LEAVE:

Time off from work paid on account of an employees temporary inability to perform
duties because of sickness or disability. All regular Employees all be entitled for
12days per annum. Sick leave minimum usage is 1 day and maximum usage is
03days.
Maternity Leave:
It will cover only married female employees who have completed 180 days of
continuous service on date of availing this leave. Maternity Leave maximum
admissibility is 90 days in an year and is restricted to two children .i.e. it can be

availed twice in the service tenure ,with full pay, 6 weeks before and 6 weeks after
delivery, which will be paid. Another 3 months will be provided which will be unpaid.
PATERNITY LEAVE:
It will cover only married male employees who has completed 180 days of service
in the organization including leaves & holidays. This Leave can be availed for
restricted to two children. Leave maximum admissible is 5 days with full pay, 2 days
before and 2 days after delivery.

PRIVILEGE LEAVE :

Employees who have completed probationary period will be eligible for privilege
leave. Privilege leave can be carry forwarded to the next year. Maximum
Entitlement of leaves will be 60 Leaves. These are the only leaves that are
applicable for the employees who are serving notice period at the time of
withdrawal of services from the company and are encashed after the completion of
notice period. Privilege leaves can also be carrying forward in every year beyond 16
leaves.
BBP
For STEEL INDIA LIMITED we Define Absence types.
S.No

Absence type

Code

Text

01

Casual Leave

SLCL

Casual Leave

02
03
04
05
06

Sick leave
Privilege Leave
Maternity Leave
Paternity Leave
Loss Of Pay

SLSL
SLEL
SLML
SLPL
SLLP

Sick Leave
Privilege Leave
Maternity Leave
Paternity Leave
Loss Of Pay

AS-IS
In STEEL INDIA LIMITED,if the leave falls on Public Holiday or Week Offs it is counted
as per the following.
S.N
o
01
02

Leave types
Casual leave
Sick leave

Counted as leave
Yes
Yes

Not counted as leaves

03
04
05

Privilege leave
Maternity leave
Paternity leave

Yes
Yes
Yes

TO-BE
The above said condition will be put in SAP as counting rule.
Counting Rule: A counting rule is assigned to the absence type to determine the
payroll hours and days for the duration of this absence. The sequence for deducting
quotas of different quota types is specified in the deduction rules
Table: T556C
Navigation Path: SPRO IMG Time Management Time data recording and
administration Absences Absences Catalog-Absence counting-Rules for
absence counting(New) --Define counting Rules
BBP
For STEEL INDIA LIMITED we define as a Counting Rule.
S. No
1
2
3
4
5
6

Counting
rule code
001
002
003
004
005
006

Counting rule code


Casual Leave
Sick Leave
Maternity Leave
Paternity Leave
Privilege Leave
Loss of pay

AS-IS

Types of Attendances:
In STEEL INDIA LIMITED, the following attendance types are existing.

S.No

Types of Attendances

01

Work in Office

02

On Business trip

03

On Training

TO-BE

The above said is mapped into SAP as Attendance types.


Attendances:
Work in Office: Work in Office is nothing but working in the office in
general .
On Business trip: It is nothing but client meetings .The minimum duration is
1day and maximum duration is 08 days and, if there is any urgent
requirement they will extend the business trip.
On Training: It is nothing but employee(s) has to attend training sessions in
order to meet various global challenges effectively. The minimum duration is
1day and maximum duration is 90 days.
Table: V_554S_B
Navigation Path: SPRO IMG Time Management Time data recording and
administrationAttendances/actual working timingsDefine Attendance
Types
Counting rule as per the Attendance Type:
Table No: T556c
NAVIGATION PATH:SPRO IMG Time Management Time data recording
and administration Absences Absences Catalog-Absence counting-Rules for
absence counting--Define counting Rules
BBP

STEEL INDIA LIMITED has Attendance Types.


S.No

Attendance type

Code

Text

01
03
05

Work in office
Business trip
Training

SLIO
SLBT
SLTR

Work in Office
Business Trip
Training

Counting rule as per the Attendance Type:


S.No

Attendance Type

Code

Text

01

Work in office

201

03

Business trip

202

Counting Rule For Work From


Office
Counting Rule For Conference

05

Training

203

Counting Rule For Training

AS-IS

Time Recording Method:

STEEL INDIA LIMITED is adapting Swipe-In & Swipe-Out Deviation Method to

record Time events for Plant area.


STEEL INDIA LIMITED is using Cross Applicant Time sheets (CATS) to record
Time data for Corporate Office.

TO-BE

We use LSMW BAPI method to covert the time recording data to SAP.

AS-IS

Overtime Hours:
In STEEL INDIA LIMITED, the Overtime hours are been calculated as follows.

On Working days the overtime hours are calculated in 100%.

On Week offs the overtime hours are calculated in 150%.


On Public holidays the overtime hours are calculated in 200%.

TO-BE

Above said overtime details are mapped into SAP as below


Time worked in addition to an employee's planned working time as defined in the
employee's contract, collective agreement, or by legal regulations
Table: V_T510S
NAVIGATION PATH: SPRO IMG Time Management Time Evaluation
Time Evaluation without clock timesTime Wage type selection and overtime
compensation Define Generation Rules.
Table: V_512W_B

BBP

For STEEL INDIA LIMITED we Maintain Valuation Bases.


S.
No

Overtime
Condition

On Working Day

On Week-Off's
On Public
Holidays

Overtime Pay
100%
150%
200%

AS-IS

STEEL INDIA LIMITED has the following Quotas.


S.No

Types of Leaves

Maximum Limit (in


Days)

01

Loss of Pay

--

02

Casual Leave

12

03

Sick Leave

12

04

Maternity Leave

90

05

Paternity Leave

06

Privilege Leave

60

TO-BE

Above said Quotas are mapped in to SAP as Absence quotas,


Absence Quota type: An Absence Quota is an employees time-limited
entitlement to an absence.
Each Absence Quota type is assigned a time constraint class, which is
checked if time info types collide. Absence quota types can be locked for
compensation.
IT 2006: This Info type is used to manage time accounts that represent
employees absence entitlements or time credits. The time accounts contain
a particular number of days or hours, during which time employees are
permitted to be off work.
Table: V_T556A

NAVIGATION PATH: SPRO IMG Time Management Time data recording


and administrationmanaging time accounts using Attendances /Absence
quota -Time quota type-Define absence quota type.

BBP
In STEEL INDIA LIMITED we Define absence quota type.
S. No
01

Quota Type Code


CL

Quota Type Text


Casual Leave

02

SL

Sick Leave

03

ML

Maternity Leave

04

PR

Paternity Leave

05

PL

Privilege Leave

AS-IS

In STEEL INDIA LIMITED, an employee can be accrued maximum of 20 Leaves and


then go for leave encashment.

TO-BE

The above said is mapped into SAP as Generation rules.


SELECTION RULE: The selection rule for absence quota types is, to set rules
regarding how an employee's absence entitlement is generated in time evaluation
Table: V_T559L
Navigation Path: SPRO IMG Time Management Time data recording and
administrationmanaging time accounts using Attendances /Absence quotaCalculating Absence entitlements Rules for generating absence quota
-Define generation rules for quota type selection

Description:

Quota will be credited as per calendar year.


Accrual entitlement is pro-rata calculation.
Leave transfer time is immediately upon accrual for Casual and Privilege

leaves.
Leaves can be encased once it reaches maximum entitlement. (i.e only PL)

LIST OF INFOTYPE USE IN TIME MANAGEMENT:

S.N
O
1

INFOTYPE
S
IT 2001

IT 2002

ATTENDANCES

IT 2003

SUBSTITUTIONS

IT 2004

AVAILABILITY

IT 2005

OVER TIME

IT 2006

ABSENCE QUOTAS

IT 2007

ATTENDANCE QUOTAS

IT 2010

EMPLOYEE REMUNERATION
INFORMATION

IT 2011

TIME EVENTS

10

IT 2012

TIME TRANSFER SPECIFICATIONS

11

IT2050

ANNUAL CALENDAR

12

IT 2051

MONTHLY CALENDAR

13

IT 2052

WEEKLY CALENDAR

14

IT 2500

PERSONNEL WORK SCHEDULE TIME

15

IT 2502

QUOTA STATUS

DESCRIPTION
ABSENCES

TIME EVALUATION FEATURES

S.No.

Feature

Description

SCHKZ

To default Work Schedule Rule

QUOMO

To default Quota Type Selection


Group

TMSTA

To default Time Management Status

WWEEK

Default Value for Working

S.No.

TIME SCHEMA

TM00

POSITIVE TIME MANAGEMENT

TM01

NEGATIVE TIME MANAGEMENT

TM04

POSITIVE & NEGATIVE

TQTA

STANDARD ,, GENERATE QUOTA

Description

REPORTS
1.Late coming reports
2.Over Time reports
3.Attendance reports
4.List of Holidays
5.Absence forms
6.Daily shift reports