Annexure-4

CHECKLIST FOR THE GENERAL INSPECTION OF INDIAN FLAG VESSELS

Name of Vessel:

Owner / Manager:

Vessel Type:

IMO
Number:

Name
of
Reporting Date of
Recognized Organization:
Inspection:

Classification Society (s):

1.
______________
2.
______________

Official Number:

Call Sign:

Gross Tonnage:

Inspection
Started at:

Inspection
Ended at:

Port of Inspection:

PART 1 - SHIP CERTIFICATES

Original certificates onboard? Required annual, intermediate or
periodic surveys completed?
1

All original copy of trading certificates available and valid

Registry Certificate with Certificate of Survey

Cargo Ship Safety Construction Certificate

4
5
6
7
8
9
10

Cargo Ship Safety Equipment Certificate with Form E

Cargo Ship Safety Radio Certificate with Form R
International Load Line Certificate
International Oil Pollution Prevention Certificate
International Sewage Pollution Prevention Certificate
International Air Pollution Prevention Certificate
International Pollution Prevention Certificate for the Carriage
of Noxious Liquid Substances in Bulk
Certificate of Fitness Carriage of Dangerous Chemicals in
Bulk
Certificate of Fitness Carriage of Liquefied Gases in Bulk
International Tonnage Certificate
SMC
Document of Compliance (copy)
International Ship Security Certificate
Continuous Synopsis Record
Civil Liability Convention
Radio Station License
Passenger Ship Safety Certificate

11
12
13
14
15
16
17
18
19
20

PART 2 - MANNING AND SEAFARERS CERTIFICATES

1 Original copy of safe manning document available ?
2

Ship manned as per its approved safe manning certificate ?

3
4

Ship sufficiently manned for its configuration and use?

All officers hold Certificates of Compliance and valid
Endorsements ?
All crewmembers hold valid CDCs & WK certificates as

Yes

Yes

No

No

N/A

N/A

Year of Build:

Remarks

Remarks

required
6
7
8
9
10

GMDSS Electronic Operator or two deck officers with GMDSS

General Operator Certificates?
All crew in possession of valid medical examination
certificates?
Crewmembers received familiarization with their duties and
safety equipment prior to assuming their duties?
Records of seafarers work and rest hours? Do they comply
with STCW rest hour requirements?
D & A Policy implemented on board

PART 3 - NAVIGATION EQUIPMENT

Following navigation equipment operating properly? Sighting or
checking with Vessels crew
1 3 GHz Radar
2
3
4
5

6
7
8
9
10
11

9 GHz Radar
ARPA and radar plotting facilities
Global navigation satellite or terrestrial radio navigation
system
Magnetic compass
Visible from the steering position?
Updated calibration table available?
Compass error regularly checked and recorded?
Gyro compass master and repeaters
Echo sounding device
Course recorder
Rate-of turn indicator.
Speed and distance indicator
Voyage data recorder
Examined/tested by an approved servicing facility and
copy of facilitys certificate of compliance on board?
Fixed installation
Float Free installation

12
13

Automatic identification system

SART

14

EPIRB

15
16
17
18

Capable of floating free

Hydrostatic release
Annual test conducted

Yes

No

N/A

Remarks

Date last adjusted:

Date of
battery:

expiry

of

Date of
battery:

expiry

of

Date of
battery:

expiry

of

Date last tested:

VHF
NAVTEX
GMDSS
Internal GPS or GNSS interface
Navigation lights including duplication and failure alarm

PART 4 - NAUTICAL CHARTS AND PUBLICATIONS

1
2
3
4
5

Combined Publication Folder

2
3
4
5
6
7
8
9
10
11
12
13

Articles of Agreement
Oil Record Book
Cargo Record Book
Garbage Management Plan
Garbage Record Book
Cargo Securing Manual
Ballast Management Plan
Intact Stability Booklet
Damage Control Booklets
Bulk Carrier Booklet
SOPEP or SMPEP
Low Sulphur FO Changeover Completion Record
maintained?
SOLAS Consolidated (Latest edition)
MARPOL 1973/78 (Latest edition)
STCW 95 (Latest edition)
IMDG Code (Latest edition)
Code of Safe Practices for Timber Deck Cargo (Latest edition)
International Code of Signals (Latest edition)
IAMSAR Manual (Latest edition)
Int. Safety Guide for Oil Tankers & Terminals (Latest edition)
ICS Tanker Safety (Chemicals) (Latest edition)
ICS Tankers Safety Guide (Liquefied Gas) (Latest edition)
Procedures & Arrangements manual for Chemical tankers
Crude oil washing (COW) manual
Oil Discharge Monitor Equipment (ODME) manual
Medical Publications:
Medical Guide
Medical Logbook (Entries made) properly
IMDG Supplement (Latest edition)
Accident Prevention Code or equivalent

PART 6 - SAFETY MANAGEMENT SYSTEM (SMS)

2
3
4

N/A

Remarks
Date of last correction:
Date of last correction:

If equipment with ECDIS, back up current paper charts

provided?
Illustrated table of life saving signals posted on the bridge
Voyage or passage planning regularly used?

No

Nautical publications, including sailing directions, lists of

lights, tide table. Notices to marines and other publications for
intended voyage and current to the notice to mariners?
Current chart catalog provided

PART 5 - Publications AND MANUALS

Are the following publications onboard?

14
15
16
17
18
19
20
21
22
23
24
25
26
27

Yes

SMS manual and SMS documents written in a language

understood by the crew
Master & senior officers can identify the Designated person
ashore (DPA)
Master understands and performs his SMS responsibilities
Crew familiar with company safety & environmental protection
3

Yes

No

Yes

No

N/A

N/A

Remarks

Remarks

policy
Procedures in place for contacting the company in an
emergency
Annual company internal SMS audit conducted

Date:

Master has completed a SMS audit review

Date:

8
9

Outstanding or overdue non-conformities or observations

All reports of accidents, deficiencies, hazardous occurrences,
and non-conformities reported to the company
Corrective action taken by the company
SMS maintenance procedures are followed & records
maintained
SMS includes a plan for drills and training
Plan being carried out

10
11
12
13

1
2
3

4
5
6

PART 7 - DRILLS AND RECORDS

Records to be checked
Weekly, monthly, quarterly and annual inspections of all safety
equipment, survival craft, rescue boats and launching
appliances carried out and recorded
Weekly, monthly and quarterly maintenance, testing and
inspection of fire detection, extinguishing systems and
appliances carried out and recorded
Portable fire extinguishers been surveyed annually and
contents verified (weighted, etc) biennially

Yes

No

N/A

Remarks

Date(s) last surveyed:

Fixed firefighting systems, including the deck, cargo space,

pump room and engine room systems, inspected/tested
annually and serviced within the required two-year interval
Foam analyzed within required intervals? (3 years for new
foam concentrates stored onboard: 1 year interval thereafter)

Date last serviced:

Required weekly fire and abandon ship drills conducted and

recorded

.1 Date of last fire drill:

Date last foam analysis

done:

.2 Date of last abandon

ship drill:
7

Each lifeboat launched and maneuvered in the water with its

assigned operating crew at least once every 3 months or six
months for vessels fitted with free fall lifeboats? The period for
free-fall launching may be extended to once every 12 months,
provided a simulated free fall launch is conducted every 6
months

Date lifeboats last

lowered into water:
.1 ____________
.2 ____________
.3 ____________
.4 ____________
(A separate sheet is
required to be attached for
Passenger ships for
furnishing above
information with respect to
all the lifeboats)

8
9

Radio Log Books properly maintained

Required daily, weekly and monthly tests of the GMDSS
equipment completed
Security drills carried out within required intervals

10
11

Required security alert (SSAS) drills conducted

Emergency steering gear and switchover procedures tested
4

Date of last security

drill:
Date last tested:

12
13
14

and recorded
Emergency generator been tested and recorded

Date last tested:

Review the last PSC boarding report. All deficiencies

corrected?
Overdue conditions of class (Continue remarks in Part Q)
PART 8 - GENERAL SAFETY

Yes

No

N/A

Remarks

SOLAS training manuals available in each crew mess and

recreation room or in each crew cabin
Written in language understood by the crew
Legible up to date fire control plans posted n accommodation
spaces and stored in weather tight containers outside deckhouse
General alarm and engineers alarm for unmanned machinery
system working properly
Escape ways accessible, free of obstructions, properly lighted
IMO symbols used for marking escape ways and locations of
emergency equipment
Pilot ladders and related boarding arrangements clean and in good
condition
PART 9 - EMERGENCY PREPAREDNESS
May be verified either by holding a fire, abandon ship, spill
response, security or other drill or query the ship's crew on a
specific emergency response scenario such as a pump room or
cargo hold confined space entry/rescue to verify crew
preparedness.
1 If drill conducted senior officers and staff effectively coordinated
drill/response or otherwise were well prepared
2 Crewmembers response in drill or during queries :
Familiar with their emergency response duties & procedures
Knowledgeable in use of ship's safety & response equipment
Able to communicate in a common language
Worked effectively as a team or displayed understanding of
team work.
Donned / understood correct personal protective equipment?
3 If an abandon ship drill was held:
Crew familiar with lowering/launching lifeboats, life rafts and
rescue boat
Crew demonstrated understanding of the operation of the "on
load" release gear
Crew familiar with starting the lifeboat/rescue boat engines
PART 10 - SECURITY

Yes

No

N/A

Remarks
Type of drill held:

Yes

No

N/A

Remarks

Yes

No

N/A

Remarks

1 Vessel operates on at least the security level set by the port?

2 Officers and crew know the ships current security level and
their own duties for each level
3 Effective system of control of access to the vessel in place
4 Cargo, stores and baggage control procedures in place
5 Sensitive/restricted areas of vessel marked and access
restricted
6 Ship-port interface (DOS) well understood and documented
PART 11 - LIFESAVING APPLIANCES
1

Red parachute flares stowed on or near the bridge (12)

5

Date of expiry of flares:

Life buoys with reflective tape, markings, lights and smoke

signals on board in required numbers/locations

Date of
batteries:

Required numbers of lifejackets with whistles, retro-reflective

materials and lights available and in good conditions

expiry

of

Date of expiry
smoke signals:

of

Date of
batteries:

of

Date
lights:
4
5
6
7
8
9

Date last turned

end for end:

Lifeboat falls renewed at intervals not exceeding 5 years

Date last renewed:

Date last tested:

11 Lifeboat hulls, rudders, propellers and other fittings in

satisfactory condition
12 Lifeboat and rescue boat engines being tested for satisfactory
operation
13 Lifeboat inventory complete and in good condition (spot check)
14 Rescue boats in good condition
15 Life rafts stowed properly and capable of floating free
16 Life raft painters and hydrostatic releases properly connected
via a weak link
17 Life rafts and hydrostatic releases serviced within the required
12-month interval
18 Embarkation ladders in good condition
Ladders reach water level in light ship condition
Embarkation areas properly illuminated
19 Line throwing appliances complete and in good order

PART 12 - FIREFIGHTING EQUIPMENT

2
3
4

of expiry of

Required number of immersion suits and thermal protective

aids available and services per manufacturers specifications
Muster lists and emergency instructions provided to
crewmembers and posted on the bridge, in the engine room
and accommodations
Operating instructions for lifesaving appliances posted on
scene under emergency illumination
Lifeboat davits, limit switches, fall, sheaves, winches, brakes
and associated equipment in satisfactory condition - no
wastage, doublers or fractures.
Lifeboat falls turned end for end at intervals of not more than
30 months

10 On-load release gear overhauled and tested at 5 year intervals

expiry

Fire main piping, couplings and valves free of corrosion,

doublers and soft patches
Fire stations fitted with required hoses, nozzles and spanners
( Nozzle spray adjustments workable and hoses not
deteriorated )
Fire pumps in proper working condition and with adequate
delivery of water pressure
Emergency fire pump has sufficient suction and water
pressure
Crew familiar with starting /operating procedures
6

Date last serviced:

Date of expiry
rockets date:

Yes

No

N/A

Remarks

of

5
6
7
8
9
10
11
12
13
14

Portable fire extinguishers in correct locations and in good

condition?
Required number of spares provided
Deck, engine room, pump room or cargo space fixed
firefighting systems in proper working condition records in
order
Paint locker fire extinguishing system in good condition
All paint properly stored in the paint locker
Fire dampers and ventilation closing appliances, including
gaskets, handles and other mechanical mechanisms in good
working condition
Fire screen doors self-closing and without hold back hooks
Emergency ventilation stops work properly records in order
Fireman outfits properly outfitted and in good condition
Breathing apparatus air bottles filled
Emergency Breathing Devices (EEBDs) in good condition
International shore connection available
Fixed local application fire-extinguishing systems

PART 13 - CREW ACCOMMODATIONS, HOSPITAL AND

MEDICINE CHEST
1 Sufficient food for the intended voyage to the next port
2
3
4
5
6
7
8
9

Yes

No

N/A

Remarks

Yes

No

N/A

Remarks

Food storage adequate

Galley and food storage spaces free from vermin
Galley range hood and grease traps clean and free of grease
Accommodation spaces clean and in habitable condition?
Ventilation and air conditioning / heating in accommodation
spaces adequate
lighting adequate
Sanitary facilities, including sinks, toilets and showers, clean
and in acceptable condition
If provided, is the hospital clean, properly equipped and not
used for storage of non-medical items?
Medical chest fully stocked and inventory current?
PART 14 - HULL
All ships

Plimsoll mark properly marked and painted, corresponding to

the load-line certificate
2 Draft marks properly marked and painted on bow and stern
3 Any shell plating damage
4 If applicable
Structure of bow/stern doors sound and gaskets satisfactory
Cleats and closing appliance satisfactory
Alarms including remote locations in good working order
Structure of side shell doors sound and gaskets satisfactory
Cleats and closing appliance satisfactory
Alarms including remote locations in good working order
5 Deck plating general impression ie not damaged, pitted or
heavily corroded
6 Guardrails/ bulwarks and their supports in good condition
7 All deckhouses, superstructure & closing appliances
satisfactory
8 Small hatches and closing arrangements in good condition
9 Deck scupper pipes free of obstructions and in good condition
10 Air pipes/closing appliances in acceptable condition &
7

11
12
13
14
15
16
17
18
19

20

21

22
23
24
25
26
27

operable
Flame screen fitted in oil tank air pipes
Ventilation trunks in satisfactory condition
Closing appliances, covers and fire dampers satisfactory
Watertight doors/rubber gaskets in satisfactory condition
Cleats in place and in suitable condition
Doors watertight
Windows and portholes/side scuttles acceptable
Glass and closing appliances in a satisfactory condition
Deadlights in place or available
Anchors and chain in good condition
Windlass in good operable condition
Mooring winches in good operable condition
Sufficient mooring ropes and in good condition
Hydraulic systems on weather decks in operable condition
Hydraulic systems and lines free of leakages
Maintenance of masts, cranes and rigging satisfactory
Cargo gear register available and signed off
Electrical systems and cables on deck in acceptable condition
Cables protected and tied up properly
Equipment protected and in acceptable condition
All Bulk Carriers
Cargo hatch coamings satisfactory
Coaming corners and deck plating free of fractures
Supports in acceptable condition
Impression bars in acceptable condition
Cargo holds hatch covers and closing appliances satisfactory
Hatch covers free of thinned areas or holes
Condition of rubber gaskets acceptable
Cleats in place & condition of cleats and fastenings
acceptable
All Tankers :
Fore and aft walkways and gangways in acceptable condition
Cargo & ballast deck lines in good condition & free of leakages
PV valves free of leakages, working and in acceptable
condition
Emergency towing arrangement fitted & in acceptable
condition
Pump room clean and in satisfactory condition
Pump room safety equipment in good condition
No cargo pump leaks
Cargo control room equipment in good workable condition
Gauges operable and giving the proper indications
PART 15 - MACHINERY AND ELECTRICAL
All ships:

1
2

All main and emergency lights in good working order and

safety covers fitted where required
Emergency lights marked
Electrical equipment cable resistant measurements taken of
cabling & equipment
Readings found acceptable
Cables properly fastened no broken fittings & no cables with
bare ends and in good condition
Main generators and control equipment in good condition
Auxiliary generator engines in good operable condition
8

Yes

No

N/A

Remarks

 Generator engines free of water and oil leakages

Double walled fuel pipes fitted and in good condition
Exhaust system lagging in good condition
4 Bilge and ballast pumps in good operable condition
Pumps, valves and piping free of patches and leakages
5 Oily Water Separation (OWS) System, including all piping and
solenoid valve arrangements in good operable condition
15-ppm alarm and automatic closing system working
properly
Free of leakages
No illegal pipinq and/or hoses
6 Incinerator and piping free of leakages
Incinerator in qood operable condition
7 Engine room firefighting equipment in satisfactory condition
Fire hoses in good condition and connected to hydrants
Piping and hydrants in good condition and free of leakages
Portable and non-portable extinguishers charged and in
acceptable condition
8 Engine room bilges and other machinery areas free of oil,
debris and other fire hazards
9 Emergency generator has been tested and load supplied
records available
Starting arrangement working properly
Ventilation and air supply system working properly
Emergency switchboard in satisfactory condition
Starting batteries and charging arrangements, where fitted,
checked and charger operating correctly
10. Loading Computer in good operable condition (tank
vessels/bulk carriers only)
11 Main and auxiliary control panels in acceptable condition
12 Switchboard meters /gauges in good working condition
Generator controls in acceptable condition
13 Sea and fresh water cooling pumps, piping and valves in good
operable condition
Pumps, valves and piping free of leakages and patches
14 Fresh water coolers free of leakages
Coolers in satisfactory condition
15 Air compressors and piping, valves in satisfactory condition
16 Lube oil piping and valves free of leakages
17 Fuel transfer pumps in satisfactory operable condition
Fuel oil pipes and valves free of leakages
18 Quick closing devices for remote tank shut-off and emergency
stops for pumps working properly
19 Condition of purifiers and purifier spaces satisfactory clean
and free of fire hazards
20 Main engine appearance clean - free of oil and water leakages
Exhaust qas system lagging in good condition
Fuel piping double walled
21 Boilers , controls, safety valves and related equipment,
including exhaust gas economizers in good working order
Boiler steam piping , feed water piping and other piping and
valves free of leakages?
22 Exhaust manifold and exhaust lines in satisfactory condition
All necessary lagginq in place and in satisfactory condition
All tanker vessels:
23 Maintenance plan for inert gas system, deck foam system, fire
safety arrangements in cargo pump room and flammable gas
detectors in place and maintenance being carried out
9

24
25
26

Cargo pumps and their prime movers in satisfactory

condition?
Inert gas system working properly
Oxygen indication and control working properly
Deck-seal in satisfactory condition
ODM device in operable condition, including indicators?

PART 16 - STEERING
Type:
Piston
Rotary Vane
1 Full movement of rudder verified (35 port to 30 starboard)
2
3
4
5
6
7
8

Is Environmental Policy available on board.

2
3

Are environmental aspects identified during regular activities

Is Environmental Management Program available for
aspects which can have significant impact on the
environment,
Anti fouling paints containing tributylin compounds are not
used on board vessel,
Are ship crew provided with on board / ashore training on
Environmental Management
Is record of such training maintained
Are persons working on behalf of the company, explained
the, environmental impact of their activities
MARPOL 73/78 Annex I (Oil pollution)
Oil record book available and correct entries made up to
date
Oil water separator / filtering equipment certificate available,
system in good operating condition, no illegal by-pass
15 ppm alarm arrangements, in operating condition and
auto-stop in order
Oil retention of on board, Sludge tanks capacity,
arrangement / delivery to shore facilities available
MARPOL 73/78 Annex II (Nox. Pollution)
Cargo record book updated
P&A Manual
Residue discharge system
MARPOL 73/78 Annex III (Harmful substances)
Adequate packaging
Marking & labeling
Proper stowage
MARPOL 73/78 Annex IV (Sewage)
Approved sewage treatment plant
Sewage comminuting system

5
6
7
8
9
10
11
12
13
14
15
16
17
18

Yes

No

N/A

Remarks

Yes

No

N/A

Remarks

Steering linkage in satisfactory condition and operating

properly
Hydraulic oil leaks
Means of communication between the navigation bridge and
the steering compartment satisfactory
Changeover procedure diagrams posted
Officers familiar with changeover procedures
Hand emergency steering system operating properly
Heading information displayed visually at emergency steering
position (Required onboard vessels built after 1 February
1992)
PART 17 ENVIRONMENTAL MANAGEMENT

Date of last calibration:

10

19
20
21
22
23

Sewage discharge connection

MARPOL 73/78 Annex V (Garbage)
Garbage management plan
Garbage record book
MARPOL 73/78 Annex VI (Air pollution)
Required documentation
Crew familiar with operating procedures

PART 18 - GENERAL COMMENTS

General remarks regarding overall condition of the vessel and the competence of the officers and crew. In
addition, place observations and / or recommendations in this block. Deficiencies should be listed on page 11 of
the report.

11

Surveyor

Master (or Representative)

GENERAL INSPECTION - DEFICIENCY LIST

Name of Vessel

Port

Date

To Master: The following deficiencies were noted during the inspection. All
items should be rectified at the earliest opportunity and the results reported
to the company DPA. An official copy of this report will also be forwarded
12

Check if rectified during

the inspection

to the DPA.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Masters Comments:

__________________________

_________________________

Surveyor

Master

13