[

Implementing Digital Billing for Mexico

A Real-Life Business Solution!
Opal Melendez Cooper Industries

Global Footprint and Scale (~$5.5B Total Sales)

[
Manufacturing:
Australia
Brazil
Canada
China
Colombia
France
Germany
Greece
Hungary
India
Korea
Mexico
Netherlands
Norway
Romania
Saudi Arabia
Singapore
Spain
Taiwan
Tunisia

MANUFACTURING

UAE
United Kingdom

SALES

United States

Cooper Manufactures In 23 Countries, Sells In ~100, and has 26,000

Employees Worldwide
Real Experience. Real Advantage.

[ Energy & Safety Solutions Market Size

Power Systems
$1,300+/- million
Market Size: $40B
Crouse-Hinds
$1,000+/- million
Market Size: $28B
Safety
$600+/- million
Market Size: $8B

Real Experience. Real Advantage.

Electrical Products Group Market Size

Lighting
$1,100+/- million
Market Size: $10B
Bussmann
$650+/- million
Market Size: $24B
B-Line
$400+/- million
Market Size: $19B
Wiring Devices
$350+/- million
Market Size: $17B

Real Experience. Real Advantage.

[ Learning Points
Understand your billing process
Identify custom requirements early
Involve key user groups and IT teams early in the process
Review Key OSS notes
Understand the configuration and development required for a
successful outcome

Real Experience. Real Advantage.

[ Cooper Mexico Locations

Real Experience. Real Advantage.

[ Project Background
SAT Mandate: As of January 1, 2011, all invoices with a total
value greater than $2,000.00 MXP should be produced
electronically with digital seal
SAT = Servicio de Administracion Tributaria

One Cooper Mexico division had already implemented the

solution using an external software vendor
Process was manual and cumbersome
Vendor support was not reliable

Real Experience. Real Advantage.

[ Project Background Contd

Other Mexico plants needed the same functionality
Mexico divisions submitted RFCs
Cooper Upgrade to SAP ECC 6.0 Upgrade
Cooper Implemented SAP PI
Decision was made to implement in-house

Real Experience. Real Advantage.

[ System Landscape

Real Experience. Real Advantage.

[ Implementation Stakeholders
Business Champion
Functional Project Manager
Development Team
SAP BASIS Team

Real Experience. Real Advantage.

10

[ Implementation Stakeholders Contd

Network and Web support
PI Support Team
Billing and Finance Users

Real Experience. Real Advantage.

11

[ Cooper Project Timeline

Project Start

Requirements
and
Documentation

Real Experience. Real Advantage.

Development
and Unit testing

Quality Testing
and User
Acceptance

Go-Live

Stabilize System

Project
Complete

12

[ SAP Requirements
SAP ECC 6.0
SAPGENPSE and SAPCRYPTOLIB
INVOIC02 IDOC Extension
SAP Process Integration Engine (PI)

Real Experience. Real Advantage.

13

[ SAP OSS Notes

1300880 Steps to convert and import the PSE files
1528021 Configuration in IMG
1303712 Additional configuration
1301160 Official document numbering for Mexico
1318342 Details on IDOC extension
1296042 XML file generation with SAP PI

Real Experience. Real Advantage.

14

[ Cooper Requirements
Invoice Form Re-Design
Development of Customer-specific Addenda
PDF File generation, storage, and posting to web portal
Company code and Sales org address sync
Folio number and Invoice number sync

Real Experience. Real Advantage.

15

[ Cooper Requirements Contd

Document class customization based on company code
IDOC header customization
Custom table for Mexican Customs office codes
Save certificate data in BASE64 format in Texts

Real Experience. Real Advantage.

16

[ Cooper Requirements Contd

Save bank information in text for use in output forms
Email invoice XML file to customer
Send XML file to AS2 customers
Use old invoice cancellation procedure in SAP
Configure document class to not use date control

Real Experience. Real Advantage.

17

[ SAP Configuration
Enter SSF profile parameters for each company code
Specify validity of SSF profiles
Specify XML Version for digital invoices
Assign Legal tax abbreviations to account keys
Determine text IDs to store billing document data
Check sources of Original Input Message
Real Experience. Real Advantage.

18

[ SAP Configuration Contd

Real Experience. Real Advantage.

19

[ SAP Configuration Contd

Maintain document classes
Assign document class to document types
Maintain number groups
Maintain number ranges
Assign number range to company code
BAdi for document class changes

Real Experience. Real Advantage.

20

[ SAP Configuration Contd

Real Experience. Real Advantage.

21

[ SAP Configuration Contd

Billing types must be configured with the appropriate
document type
Add RFC number to Company Code config OBY6
Maintain Country name texts for all languages used in table
T005T (EN, ES, etc.)
Billing document reference number must contain the SeriesFolio Number (VBRK-XBLNR, i.e.. A-001297)

Real Experience. Real Advantage.

22

[ SAP Invoice

Real Experience. Real Advantage.

23

[ SAP Invoice Contd

Real Experience. Real Advantage.

24

[ Invoice IDOC Extension

Extend INVOIC02 IDOC type
Changes required to EXIT_SAPLVEDF_001
Call function module IDMX_DI_CHECK_INVOIC

Changes required to EXIT_SAPLVEDF_002

Call function modules IDMX_DI_CHECK_INVOIC and
IDMX_DI_SD_DATA_EXTRACT
Any other changes required to customize the IDOC

Real Experience. Real Advantage.

25

[ Invoice IDOC Extension Contd

Real Experience. Real Advantage.

26

[ Invoice IDOC Extension Contd

Real Experience. Real Advantage.

27

[ Output Form Changes

Add Digital Seal
Add Original Input Message
Add Bank Information
Add RFC Image to document header

Real Experience. Real Advantage.

28

[ Output Form Changes Contd

Real Experience. Real Advantage.

29

[ SAP PI Interface
Need developer experienced in JAVA
Receiver port on partner profile record
IDOC data must be mapped directly to XML fields
XML format is provided in OSS Note 1296042
Addenda information must be included in the IDOC
Output generation

Real Experience. Real Advantage.

30

[ XML File Output

Real Experience. Real Advantage.

31

[ PDF File Output

Invoice Output conditions set up in SAP as Archive Only
PDF file saved on IXOS Archive server
Batch job accesses the PDF files on IXOS and downloads them
to the UNIX server every 10 minutes
Files are transferred via FTP to Web server where they are
stored on the portal
Customers access their invoice PDF files via secure login to the
Web portal
Real Experience. Real Advantage.

32

[ Monthly Report
SAP delivered standard report IDMX_MONTHREPORT
Report is run monthly for each company code and sent to the
SAT
Contains a list of all the folio numbers used up during that
month
Option to create a text file
Text file is in the format required by the SAT

Real Experience. Real Advantage.

33

[ Monthly Report Contd

Real Experience. Real Advantage.

34

[ Monthly Report Contd

Real Experience. Real Advantage.

35

[ Return on Investment
Comply with Mexican government requirements
Integrated solution in SAP
Eliminate need for manual intervention
Eliminate need for third-party vendor support
Prepares Cooper to receive vendor invoices with CFD
Improved level of customer service

Real Experience. Real Advantage.

36

[ Key Learnings
Get your key users and stakeholders involved early
Assemble your project team and communicate goals
Identify any non-standard process early
Be familiar with all relevant OSS notes
Test, Test, and Test some more!
Be prepared for Change

Real Experience. Real Advantage.

37

[ Questions?

Real Experience. Real Advantage.

38

Thank you for participating.

Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit the
Year-Round Community page at www.asug.com/yrc

Real Experience. Real Advantage.

SESSION CODE:
0202

39