Polytechnic University of the Philippines

COLLEGE OF SOCIAL SCIENCES & DEVELOPMENT

DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT
Mabini Campus, Sta. Mesa, Manila
Tel. 7167832 to 45 loc. 316
E-mail: institute_of_cooperatives@yahoo.com

THE COOPERATIVE
PRACTICUM
GENERAL PORTFOLIO
(2nd Semester, School Year 2014-2015)

Prepared for the College of Cooperatives & Social Development by:

Prof. REBECCA E. PALMA

Area Chairperson

Table of Contents
The Practicum Letter/Communication to Coop ----------------------------------------------------------- 3
The COOP 3076-Cooperative Practicum Syllabus------------------------------------------------------ 4
The Practicum Program Policies & Guidelines------------------------------------------------------------ 11
I.

General Objectives of the Program ----------------------------------------------------- 11

II.

General Requirements of the Program ------------------------------------------------- 12

III.

Procedures and Guidelines -------------------------------------------------------------- 12

IV.

Duties and Responsibilities of a Host Cooperative/Organization --------------13

V.

Grading System ----------------------------------------------------------------------------- 14

VI.

General Practicum Written Report Format ------------------------------------------- 15

VII.

Forms & Documents ----------------------------------------------------------------------- 16

Polytechnic University of the Philippines

COLLEGE OF SOCIAL SCIENCES & DEVELOPMENT

DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT
Mabini Campus, Sta. Mesa, Manila
Tel. 7167832 to 45 loc. 316
E-mail: institute_of_cooperatives@yahoo.com

November 12, 2014

MR. THOMASITO S. TURINGAN
Chairperson, Department of Justice Employees Cooperative
DOJ Bldg., Padre Faura, Ermita, Manila
Dear Mr. Turingan:
Warm greetings from PUP-CSSD!
The Bachelor in Cooperatives second year students (BC 2-1) are required to undertake the
Practicum Program this semester. We have selected your cooperative as one of our partners in
this program.
As an enhancement course, the Coop Practicum aims to:

upgrade the students competencies in the various facets of cooperative management and
leadership through exposure and hands-on experience;
Enable students to apply the cooperative principles, values and management theories and
skills learned;
Impress the importance of human relations in the working environment; and
Instill positive attitude, develop self-confidence and heighten motivationthe basic qualities
required of committed and socially responsible professional cooperator.

The deployment starts November 24, 2013, in time for the cooperatives year-end activities like
annual inventory taking, preparation of financial statements, activity reports, and fulfillment of other
tasks related to the holding of the annual membership meeting and other activities of the coop.
As partners, we shall share the responsibility of providing guidance, coaching and supervision
during the practicum period. The College shall provide the Practicum Program Guidelines,
hand-delivered by the student-trainee.
Thank you very much for accepting our students and for your untiring help in making this young
future coop professionals amply prepared to be managers and leaders of a truly viable, sustainable
and progressive cooperatives.
Yours truly,
Name of Trainee/s:

Prof. RICARDO F. RAMISCAL

Faculty Adviser

1.
2.

Noted by:

3.

Prof. REBECCA E. PALMA

Area Chairperson
----------------------------------------------------------------------------------------------------------------------------------------------------------------

PROOF OF ACCEPTANCE
To: The PUP College of Cooperatives & Social Development
10 November
This is to2003
confirm our acceptance of Mr./Ms. _______________________________________________________________ as
trainee/s of the____________________________________________________________________________________ Cooperative.

By: _______________________________________
(Signature over printed name)

Position: __________________________

Date Accepted: ____________

3

Contact No. _______________________________________

Polytechnic University of the Philippines

COLLEGE OF SOCIAL SCIENCES & DEVELOPMENT

DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT
Mabini Campus, Sta. Mesa, Manila
Tel. 7167832 to 45 loc. 316
E-mail: institute_of_cooperatives@yahoo.com

COURSE SYLLABUS IN
COOP 3076 COOPERATIVE ORGANIZATION & PRACTICAL APPLICATIONS

PUP VISION
Towards a Total University
PUP MISSION
The mission of PUP in the 21st Century is to provide the highest quality of
comprehensive and global education and community services accessible to all students,
Filipinos and foreigners alike.
It shall offer high quality undergraduate and graduate programs that are responsive
to the changing needs of the students to enable them to lead productive and meaningful
lives.
PUP shall maintain its traditional mission based on its founding philosophy at the
same time propose additional changes that will greatly enhance the realization of the
mission in the context of a global society.
PUP commits itself to:
1. Democratize access to educational opportunities;
2. Promote science and technology consciousness and develop relevant expertise and
competence among all members of the academe, stressing their importance in
building a truly independent and sovereign Philippines;
3. Emphasize the unrestrained and unremitting search for truth and its defense, as
well as the advancement of moral and spiritual values;
4. Promote awareness of our beneficial and relevant cultural heritage;
5. Develop in the students and faculty the values of self-discipline, love of country and
social consciousness and the need to defend human rights;
6. Provide its students and faculty with a liberal arts-based education essential to a
broader understanding and appreciation of life and to the total development of the
individual;
7. Make the students and faculty aware of technological, social as well as political and
economic problems and encourage them to contribute to the realization of
nationalist industrialization and economic development of the country;
8. Use and propagate the national language and other Philippine languages and
develop proficiency in English and other foreign languages required by the students
4

fields of specialization;
9. Promote intellectual leadership and sustain a humane and technologically advanced
academic community where people of diverse ideologies work and learn together to
attain academic, research and service excellence in a continually changing world;
and
10. Build a learning community in touch with the main currents of political, economic
and cultural life throughout the world; a community enriched by the presence of a
significant number of international students; and a community supported by new
technologies that facilitate active participation in the creation and use of information
and knowledge on a global scale.
PUP CCSD VISION:
A proactive exponent in PUPs creation of a humanist, just and empowering
environment.
PUP CCSD MISSION:
To respond to the growing need for relevant and continuing cooperative education
and services geared towards economic self-reliance, social responsibility and
cooperativism as a way of life.
PUP-CCSD GOALS
1. Promote and strengthen the countrys cooperative education both formal and
informal.
2. Provide a nationalist, scientific, democratic and pro-people education.
3. Strengthen and broaden research programs.
4. Enhance competence and expertise among faculty members.
5. Exhibit virtues of social discipline and self-reliance.
6. Make the College one of the most adequate training centers in the country.
PROGRAM OBJECTIVES
1. produce cooperative specialists with high degree of competence and expertise
in their chosen field of specialization
2. provide students specialized skills and deepen their value- and principle-based
foundation for effective cooperative promotion, organization and development
3. increase the responsiveness of program to the present and emerging
requirements of the cooperative sector
-----------------------------------------------------------------------------------------------------------------------Course Title:

COOP ORGANIZATION & PRACTICAL APPLICATIONS

Course Code:

COOP 3076

Course Pre-requisite:

COOP 3053, COOP 3063, ACCO 2103

5

Course Credit:
Total No. of Wks. / Hrs.:

Six (6) Units

18 Weeks or One Hundred Eight (108) Hours

Course Description
This course is an in-service training program for students in partnership with the
institutional and community based cooperatives.
Students are fielded to the
cooperative organizations and spend at least 200 hours of observation and cooperative
practice. This course intends to acquaint the students on the different facets of
cooperative development and organization and provide them initial hands-on
experience on cooperative operations. This course shall also validate the theoretical
learning in the university with practical applications in the real cooperative world. The
trainee/s aside from the practicum shall conduct a scrutiny and assessment of the
cooperatives operations. This strategy shall allow the students to rationalize their
learning during the practicum program.

Course Objectives:
After the course, the students should have been able to:
a. Upgrade the students competencies in the various facets of
cooperative management and leadership through exposure and
hands-on-experience and/or observation;
b. Enable the students to apply the cooperative principles, values, and
management theories and skills learned;
c. Impress the importance of human relations in the working
environment; and
d. Instill positive attitude, develop self-confidence, and heighten
motivation the basic qualities required of a committed and socially
responsible professional and cooperator.
Course Orientation
This part of the syllabus shall acquaint the students with extensive overview
on COOP 3076. Briefing the students on the course, its objectives, the subject
matters/topics under discussion, and the philosophy under which the course finds
relation to the vision, mission, goals, and objectives of the College and the
University shall be the primary focus of this section. The use of varied learning
activities for students and teaching methodologies by the instructor shall be
included to advance the learning processes involved in this course. In the same
manner, values, the appreciation of Filipino heritage, culture, customs, and
traditions shall be integrated to make possible students consciousness of their role
as responsible Filipinos and cooperators.
Course Content
Introduction

Time/Duration
(12 Hours or 2 Weeks)

1. Organization & management structure of cooperative

2. Organizational policies, procedures, and practices
3. Officers and employees duties, responsibilities, and privileges
6

4. Operation of the different departments/units of the cooperative and its

problems
5. Relevant issues and concerns in operating and managing a cooperative
B. Orientation on the Fielding of Students to
Cooperative Partners/Coop Organizations

(12 Hours or 2 Weeks)

1. Distribution of Official Communication to Coop Hosts and Partners

2. Establishment of Directory of Coop Training Stations
3. Finalization of the List of Students Fielded to Different Coop Training
Stations (for monitoring purposes)
C. Monitoring

(60 Hours or 10 Weeks)

1. Monitoring of students/trainees in the coop training station (ocular or via

phone).
2. Submission of Weekly Journal on tasks and duties accomplished during
the practicum (to be checked by the faculty adviser)
4. Experiential sharing during class meetings
5. Consultations
D. Validation

(24 Hours or 4 Weeks)

1. Problems encountered in particular area or phase of the cooperatives

operations
2. Scrutiny of the internal and external environment of the cooperative
3. Analysis of causes of operational and organizational problems and
formulation of possible solution and recommendations for these problems
4. Presentation of findings and justification of recommendations
Teaching Methodologies
The following teaching methodologies and strategies shall be utilized in this
course to wit:

Lecture cum Discussion

Enhancement Seminar
Professional Lecture
Case Studies
Film Showing
Workshops
Brainstorming/Small Group Discussion
Coop Visitation/Field Visits/Exposure
Group Dynamics/Learning Games
Simulation

Suggested Learning Activities

This section intends to apply suitable learning activities that shall also
integrate values and appreciation of Filipino culture, customs, traditions, etc. within
students. In the same manner, activities for students specific learning needs are
also included.
7

Additional
Focus/Concern

Values Integration

Suggested Learning Activities

Lecture/discussion/learning games, etc on the cooperatives
organization, management, and structure that is related to instilling
positive attitude, develop self-confidence, and heightening
motivation of students the basic qualities required of a committed
and socially responsible professional and cooperator.

Appreciation of
Filipino Heritage,
Culture, Customs,
Traditions, etc.

Film showing, seminars, etc. for the students to be able to upgrade

the students competencies in the various facets of cooperative
management and leadership through exposure and hands-onexperience and/or observation, enable the students to possibly
apply the cooperative principles, values, and management theories
and skills learned, and impress the importance of human relations in
the working environment; and

Corrective Learning
Activities

Film showing on successful cooperatives followed by lecture and

discussion. In the same manner, learning games will be utilized to
highlight students understanding and learning abilities. Small group
discussions on simple cooperative cases will be introduced.

Enhancement
Learning Activities

A one-week enhancement seminar with simulation will be conducted

to provide broader knowledge on cooperative operations and
management before students will be deployed to coop training
stations. Tests and examinations will be administered to check
students learning on the different facets of cooperative operations.

Enrichment
Learning Activities

Case problem analysis shall be used to facilitate and enrich

students understanding of cooperative organization and practical
applications. Term End Paper will be required plus the submission
of coop practicum portfolio with a written report on the students
sharing their learning and experiences on the coop practice.

Evaluation Techniques
Class Standing (Participation, and Interaction to include seatwork, reporting,
recitation oral and graded, assignments etc.)
Formative tests (quizzes and unit tests)
Summative Tests (mid-term and final examination)
Practicum & Performance Test: On-the-Job Training in a Primary Cooperative
Have the student discuss before the class problems they have encountered in
their training station, let students orally present their coop organizational and
operational scrutiny and have it presented before the class so that others can
contribute in the deliberation and formulation of the general coop learning and
experiences.
8

Grading System
30% ------ Class Standing, Participation, & Interaction (to include reporting,
quizzes, seatwork, case studies and analysis, recitation, and
assignments)
50% ------ On-the-Job Training, Student Portfolio, and Report Submission
20% ------ Long Tests and Mid-Term & Final Examinations
References
Books:
Espiritu, B. (2000). Risk management, revised edition. Manila: DLSU Graduate
School, Metro South Cooperative Bank.
Hickson, C., et. al. Preservice and practicum experiences: are they
complementary? http://www.aare.edu.au/05pap/hic05149.pdf retrieved April
20, 2011.
Idaho State University. Social work program senior field practicum manual, a
Handbook for field instructors and students. Retrieved May 14, 2011.
http://www.isu.edu/sociolog/docs/swSeniorFieldPracticumManual.pdf
LandBank Cooperative Development Foundation Inc. (2000). Pre-membership
education revised edition. Makati City: LandBank Cooperative Development
Foundation Inc.
Merrett, C. & Walzer, N. (Editors). (2004). Cooperatives and local development:
Theory and applications for the 21st century. New York: M.E. Sharpe Inc..
Metro South Cooperative Bank. (2004). Standard chart of accounts for credit &
other typEs of coop with credit services. Makati City:
MSCB (CDA
Memorandum Circular # 02-04, 2004).
Pagdanganan, R. (2001). A call for cooperative revolution. Manila, Philippines:
Foundation for Local
Autonomy and Good Governance (FLAGG).
RA 9520 ( Philippine Cooperative Code of 2008)
Union of Metro Manila Cooperatives. (2003). Cooperative principles alive: the 7
principles of the cooperative movement in the experience of the Metro
Manila cooperatives. Manila: Union of Metro Manila Cooperatives.
Websites :
http://www.dodewan.comph/Communities/cooperatives.htm
http://www.isu.edu/sociolog/docs/swSeniorFieldPracticumManual.pdf
Hunter College School of Social Work. Field practicum manual 2009-2010.
http://www.hunter.cuny.edu/socwork/download/FPmanual.pdf
9

Prepared by:

Noted by:

REBECCA E. PALMA
Faculty Adviser

HERMINIA E. MANIMTIM, DEM

Area Chairperson

Approved by:

MARIETTA P. DEMELINO, sfcc. Ph.D.

Dean

10

THE COOPERATIVE PRACTICE PROGRAM POLICIES

Introduction

This document contains the general policy and guidelines for the Polytechnic
University of the Philippines College of Cooperatives & Social Development
(PUP-CCSD) for COOP 3076 Cooperative Organization & Practical Applications.
The term practicum or program as used in this document shall both or
interchangeably refer to the Exposure Program for COOP 3076 unless otherwise
specified.

The contents are as follow:

I.

General Objectives of the Program

II.

General Requirements of the Program

III.

Procedures and Guidelines

IV.

Duties and Responsibilities of a Host Cooperative/Organization

V.

Grading System

VI.

General Practicum Final Written Report & Its Format

VII.

Sample Forms & Documents

I. General Objectives of the Program

In line with the Colleges thrust to meet the cooperative sectors demand for wellrounded and technically-competent Cooperative Specialists and graduates, the Coop
Practicum Program aims to:
a. give Coop students exposure to the actual leadership, managerial and
operational aspects of the various types of cooperatives;
b. enable the students to gain experience, relate and apply the principles,
values

and

theories

on

cooperative

leadership,

management

and

development;
c. give the students insights of the various operations, processes, he/she
learns in the College to real coop situations and problems
d. be acquainted with the techniques, processes, and controls presently used
in coop development and management;
11

e. develop and instill a positive attitude, self-confidence and self-motivation

required of a committed and socially responsible professional cooperator in
handling tasks; and
f.

impress in the students the importance of human relations in the coop

working environment.

II. General Requirements of the Program

a. All students shall fulfill common requisites and requirements for course COOP
3076 Cooperative Organization & Practical Applications.
b. A student must meet the required minimum field exposure of 200 hours or
approximately 8 weeks.
c.

All Bachelor in Cooperatives sophomore students must undergo the Program

by enrolling in the corresponding course at second semester of the Academic
Year.

d. The faculty assigned to the subject shall serve as the Practicum Adviser.
He/she shall also coordinates with the host organizations regarding the
requirements of the course as well as their responsibilities as host.
e. A student is required to submit a periodic and final report at the end of the
practicum period.

III. Procedures & Guidelines

a. At the start of the term, the student/s shall be provided a list of host cooperatives
where they can choose from and have their practicum. The listing shall be
secured from the faculty adviser. Other directories can be downloaded from
www.cda.gov.ph.
b. If the student wishes to take practicum in a cooperative or cooperatives-related
institution not listed, he/she should approach the Adviser to obtain approval and
for proper coordination.
c. The student secures from the Adviser the official LETTER OF REQUEST (LR)
addressed to the cooperative concerned and endorsed by the adviser. A student
must not approach the Dean, Vice Dean, Chairs or Vice Chairs for endorsement.
d. The student hand-delivers this letter to the cooperative and waits for
acceptance. The student is responsible for following-up the Letter of Request
and securing written approval from the cooperative.
e. When an ACCEPTANCE LETTER (AL) coming from the cooperative is received
by the student, he/she provides the adviser a copy of the letter.
12

f. The adviser must in turn confirm with the said cooperative regarding the
students acceptance to undergo practicum with them. The adviser and the
cooperatives representative should agree on the period, schedule and other
details of the students practicum.
g. The student can then proceed with the practicum following the mutually
approved schedule.
h. The student is required to make a weekly report.

The adviser checks this

weekly or monthly during their classroom meeting.

i. The student should at all times keep all documents pertaining to his/her
practicum. However, the adviser must be informed of any new documents or
forms that were accomplished in relation to his/her training. He/she complies all
these documents for inclusion in his/her report.
j. The student must comply with the general guidelines of the cooperative
regarding its own practicum program policy.
k. Upon completion, the student is required to obtain from the cooperative the
following documents:

Certificate of Completion

Final Evaluation Rating (The Evaluation Instrument shall be provided

by the PUPCSSD Department of Cooperative & Social Development
or the cooperative if the coop has its own evaluation instrument for
trainee/s).

l. The student is then required to prepare a written report according to the

Reporting Format prescribed by the Adviser and submits this to the adviser on or
before deadline set.
m. The student shall hand-delivered to the host cooperative the PRACTICUM
POLICIES & GUIDELINES.

IV. Duties & Responsibilities of the Host Cooperative

a. Through the immediate supervisor or whoever shall be designated by the

Cooperative to take charge of the students practicum, the Cooperative ensures
that the practicum a student undergoes is aligned with the students
specialization and/or related to the students course.
b. Ensures a safe working environment for students undergoing practicum.

13

c. Assigns an immediate supervisor who will monitor the attendance and

performance of the student for the duration of the practicum, in coordination with
the Practicum Adviser.
d. Upon completion of the required number of hours/weeks, require the student to
submit to the Adviser a Certificate of Completion stating the students general
performance and that the student has satisfactorily completed all the
requirements.
e. Through the assigned supervisor, fills-out the Evaluation Form then sign, seal,
and submit this to the adviser through the students.
f. Inform the College through the adviser and/or the student other matters related
to the students practicum program, assistance and/or extension services that
the cooperative and the College may undertake.
g. Allow and entrust students with tasks like annual inventory taking, bookkeeping
and posting, clerical tasks, assisting in the coops education and training
activities, participating in the coops community programs and services,
observing regular coop officers meetings, helping out in the holding of the
annual membership meeting, etc.
h. Assist the student in the preparation of the scrutiny of the cooperatives internal
and external environment through the use of the SWOT Analysis instrument.

V. Grading System
The adviser gives the student a grade based from the following criteria:
Written Report ----------- 50%
Evaluation ---------------- 50%
-------------------TOTAL
100%
===========
Passing Grade = 75%
Grading Scale: The University grading system equievalency shall be applied when
giving final grade to the student trainee. Please refer to the illustration presented below:
97-100%
94-96%
91-93%
88-91%
85-87%
82-84%

1.0
1.25
1.5
1.75
2.0
2.25
14

79-83%
76-78%
75%
74% & below

VI.

2.5
2.75
3.0
5.0

General Practicum Written Report Format

All students undergoing practicum are required to submit a Written Report at

the end of the term. Please refer to the prescribed report format and other details in
the succeeding pages.
VII. Forms & Documents
The following forms and documents to be used for the Practicum Program
are as follows. These forms and documents will be provided by the practicum
adviser as soon as they are needed in the process of completing the program
requirements.

a. Communication for COOP 3076 with attached Letter of Acceptance

b. Practicum Evaluation Instrument (to be given by the adviser 2 weeks
before the duration the Practicum ends)
c. Waiver Form/Certificate of Permission
d. Practicum Monitoring/Progress Sheet
e. Daily Task & Responsibility Journal
f. Certificate of Appreciation

15

FORMAT FOR FINAL REPORT REQUIREMENT

A.

Title Page

B.

Acknowledgements

C. Ricardo F. Ramiscal Curriculum Vitae

D. Table of Contents
Part 1

The Trainees Profile/Curriculum Vitae/Resume

Part 2

The Cooperatives History, Profile & Other Details of Operations

Part 3

Weekly Coop Task & Responsibility Journal or Weekly Progress Report Compilation Encoded
report
Assessment of Practicum Program Reaction Paper by the student: with the following guide
questions:

Part 4

What have I learned from the experience? (knowledge, Skills, Attitudes, Values)
My experiences with the people around me
The most memorable and/or relevant event during my practicum
What I can recommend for the improvement of the Practicum Program
My advice to those who will take their practicum in the near future.
(Write-Up should be double spaced 8.5by11 bond paper.)

Part 5

Cooperative Validation & Observation Report (Encoded Output)

Part 6

Evaluation Cum Research Instrument (Filled Out Coops Evaluation of the Trainee. Evaluation
Instrument to be given by the Faculty Adviser)
Pertinent Documents for Attachments:

Part 7

a.
b.
c.
d.
e.
f.
g.

Approved Letter of Request/Acceptance

Certificate of Completion
Original or Photocopy of Daily Time Record, Time Card or Official Log Book
duly signed by the immediate supervisor
The Practicum Policy/General Portfolio
Practicum Photo Documentation with Captions (minium of 6 photos
digitized) CD copy of Photo Documentation
Video Documentation of Meetings, Seminars & Trainings, and other Coop
Activities where trainee is involve or part of the said undertakings
Other Coop Documents (if available)

Note:

All reports should be encoded/typewritten in an 8.5by11 bond paper double spaced

using font Arial 12. All subsections of the report should be presented using the prescribed
16

format which shall be discussed during the Practicum consultations & advising.
Attachments of documents should be chronological as indicated in the format report.
Please refer to the final project format in the succeeding pages.

Polytechnic University of the Philippines

COLLEGE OF SOCIAL SCIENCES & DEVELOPMENT
DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT
Sta. Mesa, Manila

A
COOPERATIVE PRACTICUM
ACTIVITY PORTFOLIO
In partial fulfillment of the requirements for the subject
COOP 3076 COOPERATIVE ORGANIZATION & PRACTICAL APPLICATIONS

Submitted by:
ALLENIS ORCILLA
nd
BC 2-1, 2 Semester, School Year 2014-2015
Submitted to:
Prof. RICARDO F. RAMISCAL
Subject Adviser
March 8, 2014

17

Profile & Historical

Background of the Parish of
the Holy Redeemer MultiPurpose Cooperative

Assessment
of
Practicum
Program Reaction Paper by the
students with the following guide
questions:

What have I learned from the experience?

(knowledge, Skills, Attitudes, Values)
My experiences with the people around me
The most memorable and/or relevant event
during my Practicum
What I can recommend for the
improvement of the Practicum Program?
My advice to those who will take their
Practicum in the near future.

Weekly Coop Task &

Responsibility Journal
for the periods covered
November 11 to 15, 2013

Cooperative Validation &

Observation Report

18

ALLENIS ORCILLA
(Curriculum Vitae)

Students
Practicum
Evaluation

Cooperative Practicum
General Portfolio

Practicum Photo/Video
Documentation

19

Other Documentation:
Approved Letter of Request/Acceptance
Certificate of Completion
Original or Photocopy of Daily Time
Record, Time Card or Official Log Book
duly signed by the immediate supervisor
The Practicum PolicyGuidelines/General
Portfolio
Practicum Photo & Video Documentation
Other Coop Documents (if any)

Reminders:

Use assorted colored fly leaf/cover for each

sub sections/divisions of the project.
Use font arial 12 for the entire report/project
except for the front and loose cover pages.
Font size for leaf/loose cover pages should be
36 for title headings.
Final Compilation should be Book-Binded. The
Color should be Dark Red. Lettering/Text for
the cover should be in Gold.
Use 8.5 by 11 bond paper for the project.
Special paper may be used for the practicum
final project.
Project submission deadline shall be on or
before March 8, 2014.

20

Polytechnic University of the Philippines

COLLEGE OF SOCIAL SCIENCES & DEVELOPMENT

DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT
Mabini Campus, Sta. Mesa, Manila
Tel. 7167832 to 45 loc. 316
E-mail: institute_of_cooperatives@yahoo.com

Cooperative Practicum Evaluation Instrument

This cooperative practicum evaluation cum research instrument is intended for the sophomore cooperative
students. The objective of this instrument is to be able to monitor and assess students performance during their on-thejob training at the coops. It is of best interest of the College of Cooperatives & Social Development to determine how
students carry out their theoretical learning in the university vis a vis the actual praxis of their learning in the
cooperatives. This instrument consists of two (2) parts. Part I includes the coop profile etc. Part two indicates the areas
for evaluation that uses the following rating scale: 4 = Outstanding, 3 = Very Satisfactory, 2 = Satisfactory, 1 = Fair and
N/A Not Applicable. The instrument should be filled out by the trainees immediate supervisor and/or coop officer.
Please answer this instrument as objectively and completely as possible. We assure you that the response you will
provide will be treated with strict confidentiality.
------------------------------------------------------------------------------------------------Part 1. The Cooperatives Profile
Name of the Evaluator: ___________________________________ Position Occupied in the Coop: __________________
Name of the Coop: ______________________________________________________Years of Existence: ______________
Type of Coop Operation/s: _______________________________________________________________________________
Coop Services/Business: ________________________________________________________________________________
Name of Trainee/Intern: ____________________________________________________ Year Level: __________________
Office/Department/Unit/Area where student trainee/intern is assigned:

Credit & Collections Unit

Human Resource Department
Consumers Store Operation
Canteen Operations
Education & Training
Accounting Unit
Sales & Promotion
Clerical Tasks
Research & Research Related Activities
Others (Please Specify) ________________________________________________

------------------------------------------------------------------------------------------------Part 2. Evaluation Area Focus

This part of the instrument requires you to put a check mark () on the box corresponding your response. This evaluation
uses the following rating scale:
4 = Outstanding

3 = Very Satisfactory

2 = Satisfactory

1 = Fair

Trainees Communication Skills (Written & Oral)

N/A = Not Applicable

N/A

1. presents ideas, solutions and courses of actions when situations calls for it.
2. adjusts his/her messages and communication approaches when faced with
21

coop officers, employees and members.

3.

is honest and straightforward in communicating with others.

4. knows how to communicate with others in a diplomatic manner.

5. effectively negotiates with others and focuses on finding mutually beneficial
solutions whenever problems occur.
6. effectively expresses himself/herself in written form e.g. compose effective
correspondence, reports, research paper, studies or other written
requirements as required.
7. effectively expresses self in individual and group situations.
8. presents ideas and suggestions in the group clearly and logically.
9.

communicates clearly and accurately to the coop officers, members,

employees and co-trainees.

10. communicates with the coop officers, staff and members with respect and
courtesy.
Trainees Teamwork & Collaboration

N/A

N/A

1. can relate to people in all levels of the organization.

2. has a positive attitude towards team work.
3. shows willingness to share his knowledge and information to others in order
to help them at work.
4. able to modify his own behavior, style and approach to achieve
goal/accomplish task.
5. demonstrates responsiveness/sensitivity to others.
6. actively practices collaboration and able to establish rapport with others
7. contributes towards maintaining harmony in the team.
8. appreciates diversity in the team by respecting differing perspectives,
opinions and ideas outside his own.
9. able to learn from others point of view.
10. volunteers suggestions and/or ideas and willingly seeks feedback and work
appraisals.
Trainees Quality of Work, Industry & Perseverance
1. acts decisively and anticipates forthcoming needs and possibilities in
performing task better.
2. is flexible and adaptable to the work situations and able to meet changing
22

priorities and schedules.

3. has the drive to succeed in accomplishing challenging work objectives/new
tasks.
4. holds a positive attitude towards obstacles/difficulties.
5. sees problems in work situations as an opportunity for learning and
improvement.
6. ensures all his delivered work consistently meets the highest quality
standards of the cooperative.
7. shows a strong desire to go beyond the expected quality of outputs and/or
quality standards.
8. shows the ability or the potential to be an independent thinker, systematic
and organized in doing things.
9. shows a commitment to the action plan and consistently meets
objectives/work done on or ahead of schedule.
10. Shows diligence and effort exerted in performing functions and
assignments; includes willingness to work overtime when required.
Trainees Continuous Improvement, Creativity & Innovation

N/A

N/A

1. looks at ways on how things can be done better.

2. challenges the usual process and/or aims to achieve beyond the best
practices.
3. always aims to continuously improve quality and efficiency in his/her work.
4. generates new ideas and solutions in his line of work.
5. insightful and able to see beyond the cause and effect of things.
6. employs a creative approach in handling tasks/problems.
7. responsive to changes and spends time to learn and understand new
processes and programs.
8. is proactive in keeping and employing new tools, methods, and techniques
to improve work processes.
9. goes out of his way to learn about other functions or processes outside his
own area.
10. knows how to integrate learnings to further improve/innovate in work.
Trainees Customer Focus & Business Orientation
1. continuously seeks to understand and act upon the needs and expectations
of the coop and its members.
2. always takes into consideration the customers perspective in his actions
and decisions.
23

3. demonstrates ability to internalize the cooperatives business operations,

processes and practices.
4. able to apply this knowledge in providing appropriate work solutions.
5. understands the impact of his actions and performance on the operations
and image of the coop.
6.
7. conscious and alert of ways to become more cost-effective at work.
8. demonstrates knowledge of the product and service offerings of the
cooperative and how to access them.
9. able to assist customers through coop information.
10. shows courtesy and commitment to be of service to everybody.
11. Is friendly with all co-employees even with those not working in his
section/department.
Others

N/A

1. has the ability to create a good impression.

2. command respect and attention among coop officers, staff, members and
co-trainees.
3. shows an aura of confidence and poise at work.
4. always properly groomed and dress and neat in appearance.
5. always arriving and starting work on time.
6. has the proficiency and mastery of standards as demonstrated in actual
performance of work.
7. grasps new ideas quickly and instructions easily.
8. enthusiastic in performing functions and assignments.
9. reports regularly and is punctual.
10. is familiar and able to make use of office technologies to facilitate work task
efficiently.
Remarks / Recommendations:

Evaluator:

24

Signature over Printed Name

Name of Cooperative/Agency/Organization

Position

Date
Polytechnic University
of the Philippines
- Thank you so much for your cooperation

COLLEGE OF SOCIAL SCIENCES & DEVELOPMENT

DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT
Mabini Campus, Sta. Mesa, Manila
Tel. 7167832 to 45 loc. 316
E-mail: institute_of_cooperatives@yahoo.com

COOP 3076 COOPERATIVE PRACTICUM EVALUATION INSTRUMENT

Name of Student Trainee:

Date:

PERSONALITY (maximum 10pts.)

Evaluators Rating

Appearance (4pts.)

Neat in overall appearance

Hair neatly combed
Nails properly trimmed and clean/ light make-up if any

Clothes (3pts)

Dress suited for offices/store personnel

Shoes always clean

Overall pleasant disposition (3pts.)

Possesses a smiling personality

With healthy and pleasant disposition
Does not lose her temper even under trying conditions

INDUSTRIOUSNESS/INITIATIVE/RESOURCEFULLNESS (maximum 10pts.)

Industriousness (5pts.)

Performs his/her duties continuously without being told

Willingness to perform the assigned tasks when instructed
Offers help to others need

Resourcefulness/Initiative (5pts.)

Find out details about his/her tasks as supervisor

Not ashamed to ask question on matters he does not know
Is dependent to his/her work

KNOWLEDGE OF THE JOB/WORK (maximum of 10pts.)

Knowledge in (for Consumer Coop) work

Knows how to sales talk his customer

Learns about the goods/merchandize he/she is selling like price, color, style,
etc.
Suggests alternative merchandize to customer (if and when needed)
25

Answers queries from customers of the merchandize offered for sale

Issues and fills out sales invoice/receipts accurately

Knowledge in (Credit Coop/Non-Coop) work

Learns office de-quorum/procedures

Easily learns instructions from supervisor on the work assigned
Performs his/her work assignment accurately
Knows how to make decision/s on minor work/tasks assigned
Organizes and plans out his work
Sees to it that the work assigned is finished before accepting/ performing new
assignment/s

PROBABILITY TO GET ALONG WITH OTHERS (maximum 20pts.)

Public relations with customer and members/non-members (10pts.)

Serves his customers/members leaders with smile

Does not play favorites with customers/members like attending to affluentlooking customers/members
Offers his/her help to all prospective customers/members
Does not get irritated by questions of customers/members no matter how
many
Observes courtesy all the time
Gives his/her opinion to his customers/members only when asked

Public Relations with co-employees (10pts.)

Is courteous to co-employees
Does not criticize any of his/her co-employees
Is willing to help others all the time
Is friendly with all co-employees even with those not working in his
section/department
Not inquisitive about others by asking personal questions about them

PUNCTUALITY/ATTENDANCE (maximum 50pts.)

Note to Evaluator: Please rate this item based on time records as follows:
No Absent (No Tardy)

50 pts.

1 Absent (2 Tardy)

45 pts.

2 Absences (3 Tardy)

40 pts.

3 Absences (4 Tardy)

35 pts.

4 Absences (5 Tardy)

30 pts.

5 Absences (6 Tardy)

25 pts.
TOTAL POINTS

Remarks / Recommendations:

Evaluator:
26

Signature over Printed Name

Name of Cooperative/Agency/Organization
Polytechnic University of the Philippines

PositionOF SOCIAL SCIENCES & DEVELOPMENT

COLLEGE
DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT

Date

Mabini Campus, Sta. Mesa, Manila

Tel. 7167832 to 45 loc. 316
E-mail: institute_of_cooperatives@yahoo.com

COOP 3076 COOPERATIVE PRACTICUM MONITORING SHEET

Trainees Name: _________________________________________________________________________________
Coop Station: __________________________________________________________________________________

ORAL INTERVIEW OF TRAINEES PROGRESS

DATE
by Faculty Adviser:

From the Coop Intern Station:

27

Polytechnic University of the Philippines

COLLEGE OF SOCIAL SCIENCES & DEVELOPMENT

DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT
Mabini Campus, Sta. Mesa, Manila
Tel. 7167832 to 45 loc. 316
E-mail: institute_of_cooperatives@yahoo.com

COOP 3076 COOPERATIVE OBSERVATION/VALIDATION REPORT

Name of Cooperative:
Address:
Contact Person:
Position held in the Coop:
Telephone/Facsimile No.:

COOPERATIVE MANAGEMENT

Item Under Validation

Observation

1. Active Membership
a. Membership policy/requirements
b. Definition of active member/inactive
member

2. Membership Expansion
a.
b.
c.
d.
e.

Membership Profile
Membership Increases
No. of Barangays covered:
No. of Municipalities covered:
Strategies/programs for membership
expansion:

28

3.
a.
b.
c.
d.
e.
f.

Meetings Conducted
Monthly Board Meetings
Special Board Meetings
Committee Meetings
Meeting En Banc
General Assembly Meetings
Other Meetings

4. Accounting & Administrative Controls

a. Books of Accounts
Cash Disbursement Book
Cash Receipt Book
Sales Book
General Ledger
Other Books of Account (specify)

B. Active Management Team

Manager:
Accountant:
Bookkeeper:
Cashier:

5. Capacity and Capability Programs for

the Officers, Management Staff, and
Cooperative Members.

6. Community/Cooperative/Government
Agency/Corporate/Local/
Memberships and Affiliations.

29

ECONOMIC/FINANCIAL CONDITION

Item Under Validation

Observation

General Business Operations

Business Diversification

Financial Liquidity & Status

Other Economic Programs/Projects/Activities

COOPERATIVE IMAGE

Item Under Validation

Observation

Office/Building & Other Fixed Assets

30

Information Dissemination & Cooperative

Advertising

Customer Service & Relations

Others

OTHER INFORMATION FOR VALIDATION

Cooperative Strengths: (Identify Coop Strengths)

Cooperative Weaknesses: (Identify Coop

Weaknesses)

31

UNIQUE FEATURES OF THE COOPERATIVE UNDER VALIDATION

1. What organization culture exists in the coop and what makes it unique from other cooperatives?

2. What is the coops vision and how would the coop propose to achieve it?

3. Are there any employment opportunities generated by the coop for the community? What are the types
of jobs generated by the coop for its members/non members?

32

4. What are the coops contributions to the conservation of natural resources and the protection of the
environment?

5. Others (if any)

OVER ALL OBSERVATION/IMPRESSION

33

Name of Trainee:

______________________________________________

Year & Section:

______________________________________________

Date Accomplished:

_______________________________________________

Signature:

_______________________________________

34

CERTIFICATION

WAIVER
This

is

to

certify

that

am

allowing

my

son/daughter

________________________ to go on a practicum (on-the-job-training) for a minimum of

200

hours

starting

November

12,

2013

until

March

8,

2014

at

the

_______________________________________________________________________
in partial fulfillment of the requirements for the subject COOP 3076 Cooperative
Organization & Practical Applications of the Bachelor in Cooperatives.

It is understood that __________________________ abides by the rules and

regulations that may be imposed by the coop supervisor/staff-in-charge for his/her welfare
and safety.

I fully agreed to waive any responsibility on the part of the Polytechnic

University of the Philippines CSSD Department of Cooperatives & Social
Development, ________________________________ __________________ (coops
name), and/or their representative/s, in case of any untoward incident that may happen to
my son/daughter (due to his/her negligence) during the duration of the practicum
program.
_______________________________________

__________________

_____________

Signature

Date

Name of the Parent/Guardian

Students Name:

_________________________________________________

Home Address:

_________________________________________________

Telephone/Cellphone No.

__________________________________________________

Email Address:

__________________________________________________

Polytechnic University of the Philippines

COLLEGE OF SOCIAL SCIENCES & DEVELOPMENT

DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENT
Mabini Campus, Sta. Mesa, Manila
Tel. 7167832 to 45 loc. 316
E-mail: institute_of_cooperatives@yahoo.com

35

PRACTICUM MONTHLY COOP TASK & RESPONSIBILITY JOURNAL

For Periods Covered ____________ to _______________
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_______________________________________________________
Signature Over Printed Name of the Trainee
_______________________________________________________
Date Accomplished
37