Design Team Actions

Written confirmation of the following is required by the assessor:

Key
ARC – Architects
CON – Contractor
MECH – Mechanical Engineers
ELEC – Electrical Engineers
ACO – Acoustic Consultant
It is essential that the information provided reflects precisely the detail and form that this action list requests. Information other than that expressly
referred to will be insufficient to obtain the credit. The areas in bold identify the key references to the forms of confirmation required.
Credit
Credit details and Information Required Action By
Reference
M1 To achieve the second credit, confirm the above and provide copies of letters of appointment for design team members and/or MECH
specialist commissioning agents. The letter of appointment should include responsibilities for commissioning (as below) over a 12
month period and confirm that mechanical systems will be re-commissioned as required during this period.

Complex Systems – Specialist Agent

a. Testing of all building services under full load conditions, i.e. heating equipment in mid winter, cooling/ventilation equipment in mid
summer, and under part load conditions (spring/autumn).
b. Where applicable, testing should also be carried out during periods of extreme (high or low) occupancy.
c. Interviews with building occupants (where they are affected by the complex services) to identify problems or concerns regarding the
effectiveness of the systems.
d. Re-commissioning of systems (following any work needed to serve revised loads), and incorporating any revisions in operating
procedures into the O&M manuals

Simple Systems (naturally ventilated) – External Consultant/Building Manager

a. Review thermal comfort, ventilation, and lighting, at 3, 6 and 9 month intervals after initial occupation, either by measurement or
occupant feedback.
M4 Provide written confirmation, in the form of membership letter or site audit form etc that the site has/will signed up to the Considerate CON
Constructors Scheme.
To gain an extra credit, a score of 32 points out of a possible 40 (a minimum of 4 points in each section) should be achieved upon
assessment of the site, or if the site has not been assessed at time of certification there should be a written commitment to achieve
this score. Further information can be found at http://www.considerateconstructorsscheme.co.uk./
M5a Provide evidence in the form of written statements, photographs or policy/specification clauses that 5 out of the 6 points below will be CON
achieved.
1. Monitor, report and set targets for energy consumption/CO2 emissions from energy use on site - This can be done by taking
meter readings and displaying some form of graphical analysis in the site office to show consumption over the project duration.
2. Monitor, report and set targets for water consumption arising from site activities.
3. Monitor construction waste on site
4. Sort and recycle construction waste arising on site into at least 5 of the following categories (CIRIA publish guidelines on
managing and minimising construction waste http://www.ciria.org/theme.htm?ThemeIDNo=18):
• Ceramics
• Concrete
• Electrical equipment
• Furniture
• Inert material
• Insulation
• Metals
• Packaging
• Plaster / cement
• Plastics
• Timber
5. Adopt best practice policies in respect to air (dust) pollution and indicate how this information will be disseminated to site
operatives.
6. Adopt best practice policies in respect to water (ground and surface) pollution and indicate how this information will be
disseminated to site operatives. The Environment Agency pollution prevention guidelines PPG1, PPG5 and PPG6 are applicable
and can be downloaded from the EA website www.environment-agency.gov.uk/business/444251/444731/.
M5b Demonstrate that timber for formwork, site hoardings and other temporary site timber uses is procured from sustainably managed CON
sources independently certified to FSC/PEFC standard. Evidence of this should be provided in the form of certificates from the timber
suppliers showing the appropriate standards and chain of custody. If at early design stage provide copies of employer’s requirements
or purchasing policies confirming that all temporary timber will be certified to FSC/PEFC standards.
OR if no temporary timber is to be used on site, confirm in writing that this is the case.
M8 Provide details of the consultation process, including copies of the following information: ARC
• A list of the stakeholders consulted.
• A consultation plan setting out the process and the scope of the consultation.
• Minutes of meetings with the stakeholders and evidence of feedback and/or changes to the design (signed-off by all parties).
Where the second credit is being awarded then written a summary of any actions taken as a result of the consultation process and
details of the consultation/feedback debate that initiated it; should be provided to the assessor.
M12 Provide written confirmation that a simple building user guide will be provided, including information relevant for the ‘non-technical’ ALL
building manager and occupants. The guide can be contained in the O&M manuals but must be a separate section.
This guide is not the same as the Building Log Book required by Building Regulations but could be an ‘extended log book’ if
 appropriate,
OR (if the stage of design does not permit the guide to be examined): details of the contents list of the O&M manual, showing that the
Building User Guide occupies a separate section within the manual, PLUS details of the contents list of the Building User Guide itself;
OR (if stage of design not sufficient for contents lists to be provided): written confirmation that such a Guide will be produced and will
contain the information required.
More details of the requirements for the guide can be found on the attached handout Man 12.
M24 Confirm that post construction testing will be undertaken in line with requirements of HW17 within this report. ACO
HW3 Provide confirmation that an occupant controllable glare control system (e.g. Internal blinds) will be provided. Please provide copies of ARC
appropriate specification clauses, written confirmation or manufacturer’s details confirming that the above criterion has been satisfied.
HW6 Provide details of the lighting control system and installation, together with zoning details. Lighting diagrams for all floor plates clearly ELEC
showing the switching zones should also be provided. Lighting control should allow for varying occupancy and/or uses within each
space. General guidance for demonstrating compliance is detailed below.
• Office areas - Zoned lighting control for four or less workplaces (40m2), circulation areas and separate zoning for workstations
adjacent to windows/atria and other areas.
• Auditoria/theatres - Zoning of seating areas, boxes, circulation space and stage area,
• Library - Separate zoning of stacks, reading and counter areas.
• Teaching/seminar/lecture rooms - Zoned to allow different levels for teacher/lecturer and students/attendees.
• Bar areas - Separate zoning of bar and seating areas.
• Dining/restaurant/café areas - Separate zoning of servery and seating/dining areas.
• Retail - Separate zoning of display and counter areas.
HW8 Details of the area of openable window attributable to each space should be provided to the assessor. This should either be a copy of ARC
the calculations based on the elevations or full copies of scaled elevations showing areas of openable façade.
HW9 Provide copies of drawings showing the location of air intakes in relation to sources of air pollution. To achieve this credit it should be MECH
shown that air intakes are at least 10m from air outlets and 20m from sources of external air pollution (roads, car parks etc.).

HW10 Mechanically Ventilated Buildings - Provide confirmation, in the form of manufacturers specification or relevant specification clauses, MECH
that a CO2 sensor has been installed and that it is linked to the ventilation in such a way that it can be controlled with regards to
occupancy levels. If it can be confirmed that the building shall not have variable occupancy levels and therefore such a system would
be unnecessary, then this credit can be awarded by default.
Naturally Ventilated Buildings – Provide confirmation, in the form of manufacturers specification or relevant specification clauses, that
a CO2 sensor shall be installed and that it shall be linked to a system that can control the amount of fresh air being let into the
building, through automatic opening windows, roof vents or similar. If it can be confirmed that the building shall not have variable
occupancy levels and therefore such a system would be unnecessary, then this credit can be awarded by default.
HW14 Provide evidence that a thermal comfort assessment has been/will be carried out on the development in accordance with the guidance MECH
in CIBSE guide A. and using CIBSE AM11 compliant software. Evidence should be provided in the form of a copy of a thermal comfort
assessment or if at early design stage , a commitment that a thermal comfort assessment, compliant with the above criteria, will be
carried out on the development.
HW15 Provide details of local occupant control for the heating system. Details of the type of local control and the heating control zones MECH
should be provided in the form of specification clauses and mechanical schematics showing the location and control method of heating
sources throughout the building. Evidence must also be provided to show that perimeter areas and core areas (more than 7m from the
windows) are separately zoned.
HW16 Complete and return the Handout HW16, Microbial Contamination, confirming that domestic hot water systems are designed in MECH
compliance with CIBSE TM13 (rev 2000) and the Approved Code of Practice.
HW17 Provide calculations confirming that the ambient internal noise criteria (upper and lower limits) are met. A list of typical appropriate ACO
noise levels are given below, although the following list is not intended to be exhaustive:
a. General spaces (staff rooms, rest rooms, tea points etc):
• 35-45dB LAeq,T
b. Office areas (including meeting, IT and computer rooms):
• 35-40dB LAeq,T in small offices,
• 40-45dB LAeq,T in medium offices,
• 45-50 dB LAeq,T in large offices
c. Kitchen/dining areas: ≤50 dB LAeq,T in catering kitchens,
• 40-45dB LAeq,T in bars,
• 40-55dB LAeq,T in restaurant areas,
• ≤45 dB LAeq,T in informal café/canteen areas
d. Teaching/educational spaces: All areas to be designed to achieve the performance requirements of DfES Building Bulletin 93.
e. Acoustically sensitive spaces:
• 30-35dB LAeq,T in lecture theatre/seminar room,
• 25-30dB LAeq,T in concert hall/theatre/auditoria
• 20-25dB LAeq,T in sound recording studios
f. Health and leisure areas:
• 35-40dB LAeq,T consulting/treatment rooms
g. Workshop areas:
• ≤40 dB LAeq,T in laboratories
• ≤55 dB LAeq,T in manual workshops
Both internal and external noise must be taken into account, with windows assumed to be open if required for ventilation purposes.
Provide a copy of an acoustic survey demonstrating that the noise criteria will be met, or provide confirmation from the acoustic
consultant that, in their opinion, these criteria will be met.
To achieve a second credit confirm that all areas used for teaching, training and educational purposes (such as classrooms, seminar
rooms and lecture theatres) comply with the requirements for reverberation times as set out in DfES Building Bulletin 93.
E1 Provide details of the buildings CO2 emissions when assessed using the SBEM (or similar approved for building regulations). MECH
Calculations should be provided which show improvements on the Building Energy Rating (BER) over the Target Energy Rating
(TER). Credits will be awarded dependant on the percentage improvements over the standards required by building regulations.
E2 Provide specification clauses confirming that the following items are sub-metered (to facilitate monitoring): MECH
• Space Heating
• Lighting and small power (metered on a floor by floor basis)
• Computer room
• Catering facilities
• Humidification plant
• Cooling plant
• Major fans
Provide a plan showing the location and function of the relevant sub-meters in the building. If the BMS can provide a breakdown of
the energy use by each function this will comply but details of the system should be provided to the assessor.
E3 Provide a plan / specification clauses confirming that all separate tenancy areas will be sub-metered. For a single occupancy building MECH
confirm that there are sufficient sub-meters to enable separate departments/sections of the organisation to be monitored (e.g. by
floorplate).
E4 Confirm the type and make/model of the external luminaires to be incorporated in the development. To achieve the credit it should be ELEC
confirmed that the 80% of the lighting used will have an efficacy of at least 70 lumens/circuit watt and that all external lighting will be
controlled using daylight sensors or time clocks. Evidence should be provided in the form of specification clauses and/or
manufacturers details.
E5 Confirm that any white goods specified will have an A+ rating. ARC
T5 Confirm the number of sheltered and secure cycle spaces available. Provide copy of plan showing cycle spaces. Also provide plans ARC
confirming the provision of at least two out of the following three items:
• Showering facilities.
• Changing facilities including lockers for at least the number of cycle spaces provided
• Space for drying clothes
To achieve this credit enough cycle spaces should be provided for at least 10% of the building users (≤500 users. If there are >500
users seek further guidance), enough showers for 1 per 10 cycle spaces and lockers should be at least 0.4m X 0.4m X 0.4m.
T8 If a transport plan has been prepared and will be implemented, please provide a copy of the plan and confirm the appointment of a ARC
member of the team to implement and monitor the scheme. The transport plan should include policies addressing commuter journeys;
business travel; and visitors. It should be structured to meet the needs of this site and include a range of measures that will make a
positive impact at this site e.g. setting up car sharing facilities, providing cycle facilities, negotiating improved bus services, offering
attractive flexible-working practices, restricting and/or charging for car parking, setting up video conferencing facilities to cut business
travel. Its main aim is to make alternatives to single occupancy car journeys more feasible and attractive t
T10 Travel Information Space ARC
The credit is awarded where evidence is provided to demonstrate that there is a dedicated space within the development for the
provision of up-to-date public transport information. The following demonstrates compliance;
1. There is a dedicated space for the provision of public transport information.
2. There is no specific size requirements for the provision of the space as the information could be wall-mounted. However, the
following apply;
a. The space is secure, such as a transparent lockable notice board fixed to the structure.
b. The space is adequately signed at its point of use and throughout publicly accessible areas of the development, either at
information points or way finding signs.
The design team should confirm a travel space will be provided and provide details of the location and nature of the space to be
provided.
W1 Complete and return the water conservation checklist confirming the sanitary fittings specified. ARC
The following combination would achieve 2 credits:
• 4/6 litre WC flush volume
• IR Urinal controls
• Flow controlled taps (e.g. flow regulator, auto shut off, or aerating)
• Showers with a maximum flowrate of 9 l/minute
If at early design stage this can be filled in using referenced information from the specification or from employers requirements
W2 Provide either a specification clause or plan demonstrating that an accessible water meter with a pulsed output will be provided for MECH
each unit and its location.
MW12 Provide plans showing the location and size of facilities for storing recyclable materials. Provide details of labelling for the storage ARC
area. To achieve this credit it must be shown that there is at least 2m2 of recyclable waste storage area per 1,000m2 of floor area up to
a maximum of 10m2
LE5 This credit is only achieved where advice is sought from an accredited ecological consultant who is a member of one of the following ECO
organisations:
i. Association of Wildlife Trust Consultancies (AWTC)
ii. Full member of Institute of Environmental Management & Assessment (IEMA), who is a practising ecologist with ‘registers’ level
status on the IEMA register of Environmental impact assessors.
iii. Full member of Institute of Ecology and Environmental Management (IEEM) with at least 3 years experience in ecology.
Evidence must be provided that such advice has been sought and that the recommendations made have been implemented.
LE6 Provide written commitment that all the mandatory requirements and 3 of the optional requirements to minimise the long term impact ECO
on biodiversity of the building will be adhered to; refer to handout LE6 for more information.
P2 Provide manufacturers details of any refrigerant leak detection system specified and relevant section of the specification. The system MECH
must cover high risk parts of the plant (i.e. evaporator and condenser coils can be omitted) and these should be in a moderately air-
tight enclosure.
Provide details of any refrigerant recovery system to be provided. The system must provide automatic pumpdown into either a
dedicated storage vessels OR the condensing coils if they can hold the full charge. Isolating valves must be provided to enable the
refrigerant charge to be isolated into the storage vessel/coil.
P4 Provide confirmation of the insulation materials specified and the manufacturer’s details for the project and their use (e.g. walls – ALL
mineral fibre; pipework – armaflex; etc.) to confirm whether they avoid the use of ozone depletion potential substances and
global warming potential substances (Less than 5) in their composition and manufacture. Details on all fabric and services
insulation including walls, roofs, floors, spandrel panels, pipe and ductwork and hot water cylinders must be provided.
P12 Confirm that all external lighting can be automatically switched off between 2300 hours and 0700 hours. Also confirm that the lighting ELEC
design is in compliance with the guidance in the institute of Lighting Engineers guidance note for the reduction of light pollution 2000. If
at early design stage evidence can be in the form of specification clauses or employers requirements
P13 Provide details showing that a noise survey has been done for the site in accordance with BS 4142:1997. A copy of the noise ACO
assessment should be provided to the assessor as confirmation.
Appendix 2 – Handouts & Checklists
 Ambient Checklist
M1 Commissioning

Pre-commissioning, commissioning and monitoring in should be accordance with the following (where
applicable) Commissioning Codes/Guides as stated in Credit M1.

CIBSE Commissioning Codes - 2003

CIBSE Commissioning Code A : Air Distribution Systems

CIBSE Commissioning Code B : Boilers
CIBSE Commissioning Code C : Automatic Controls
CIBSE Commissioning Code L : Lighting
CIBSE Commissioning Code M : Management
CIBSE Commissioning Code R : Refrigeration
CIBSE Commissioning Code W : Water

BSRIA Commissioning Guides – July 2000

TM1/88.1 Commissioning HVAC Systems

AG2/89.2 Commissioning of Water Systems in Buildings
AG3/89.3 Commissioning of Air Systems in Buildings
AG1/91 Commissioning of VAV Systems in Buildings
AG20/95 Commissioning of Pipework Systems in Buildings
AG1/2001.1 Pre-Commission Cleaning of Pipework Systems
AG 5/2002 Commissioning Management
 Ambient Checklist
M5 Construction Site Impacts
Checklist

a. Commitment to monitor, report and set targets for CO2 production or energy use
arising from site activities
1. Confirmation is required that monthly measurements of energy use will be recorded and displayed
on site.
2. Appropriate target levels of energy consumption must be set and displayed (targets could be
annual, monthly, or project targets).
3. As a minimum monitoring must include checking the meters and displaying some form of graphical
analysis in the site office to show consumption over the project duration and how actual
consumption compares to the targets set.
4. The design/site management team is to nominate an individual who will be responsible for the
monitoring and collection of data.

Note:
1. Targets for energy consumption during the construction process can be set using DTI’s
Environmental KPI benchmarks. These documents do not specify targets but facilitate projects in
setting appropriate targets (see references section of main credit for further details).
2. BREEAM does not require targets to be met but is encouraging the process of setting , monitoring
and reporting against targets.

b. Commitment to monitor, report and set targets for water consumption arising from
site activities
1. Compliance is demonstrated by the design / site management team confirming, in writing, that
monthly measurements of water consumption will be recorded and displayed on site.
2. Appropriate target levels of water consumption must be set and displayed (targets could be
annual, monthly or project targets).
3. As a minimum monitoring must include checking the meters and displaying some form of graphical
analysis in the site office to show consumption over the project duration and how actual
consumption compares to targets set.
4. The design/site management team is to nominate an individual who will be responsible for the
monitoring and collection of data.

Note:
1. Targets for water consumption during the construction process can be set using DTI’s
Environmental KPI benchmarks. These documents do not specify targets but facilitate projects in
setting appropriate targets (see references section of main credit for further details).
2. BREEAM does not require targets to be met but is encouraging the process of setting, monitoring
and reporting against targets.

c. Commitment to monitor site construction waste

The objective of monitoring site construction waste is to identify methods of waste reduction, reuse
and/or recycling.

1. Confirmation is required that the site’s construction waste is being monitored. Confirmation can
either be in the form of:
a. a site specific waste policy or procedure,
b. specification,
c. letter of appointment or
d. other formally written document.

2. This point can be awarded where the client or contractor confirms that BRE’s SMARTStartTM
(part of the SMARTWaste TM system) scheme is to be used.
 Ambient Checklist
M5 Construction Site Impacts
Checklist
Notes:
1. Targets for waste minimization during the construction process can be set using DTI’s
Environmental KPI benchmarks or BRE’s Environmental KPI benchmarks. These documents do
not specify targets but facilitate projects in setting appropriate targets by providing benchmark
figures (see references section for further details).
2. BREEAM does not require targets to be met but is encouraging the process of setting, monitoring
and reporting against targets.
3. The implementation of a Site Waste Management Plan, will also help to manage the site
construction waste produced. Data obtained from monitoring site construction waste can then be
used to check performance against benchmarks set for site construction waste and the
effectiveness of any solutions implemented.
4. For details on creating a Site Waste Management Plan see DTI’s Voluntary Code of Practice: Site
Waste Management Plans, Guidance for Construction Contractors and Clients or alternatively
continuous improvement measures such as BRE’s SMARTAudit waste reduction tool can be used.
In England, DEFRA are looking to regulate for the use of Site Waste Management Plans by April
2007.
5. There are two Environmental KPI’s used for waste generation on site. Firstly, waste from the
construction process measured by waste generated in m3 per 100m2 of floor area. Secondly,
waste measured from the construction process by waste generated in m3 per £100,000 of project
value. Constructing Excellence produces annual benchmarks for the second KPI. Significant
reductions in waste and better management can be achieved through good design, improved
logistics, better on-site construction practices and reuse/ recycling wherever possible. The national
average figures for construction waste are still evolving. Data from all types of construction sites is
continuously collected, with the aim of developing benchmarks for different types of construction
and waste. BRE’s SMARTWaste System automatically calculates the Environmental KPI’s for a
project from the waste data collected and input into the system. Environmental KPIs have been
used to benchmark waste minimization for a number of schemes, including Greenwich Millennium
Village and Chiswick Park.

d. Commitment to sort and recycle site construction waste

1. Waste must either be:
a. recycled on site or
b. sorted on site and collected for recycling.
2. Confirmation is required that the site’s construction waste will be sorted into at least five of the
following categories and reused/recycled as appropriate. This confirmation can be in the form of a
site specific waste policy or procedure, specification, letter of appointment for
a. a waste / recycling contractor, or other formally written document:

Key Waste Group Examples of Products in the Key Waste Group

 Ambient Checklist
M5 Construction Site Impacts
Checklist

3. In some cases such as minor refurbishments/fit outs it will not be feasible to recycle 5 of the key
waste groups. This may be because the materials are not present or because there is insufficient
quantity (i.e. less than 4.5m3 of material). In such cases the point may be awarded if all applicable
groups on the list above are being reused/recycled.
4. It should be possible to recycle the five basic materials (marked*) locally, other recyclable material
groups will be dependent on local facilities / sites. Note: www.bremap.co.uk can be used to locate
the nearest recycling facilities.
5. Where space on site is too limited to allow waste materials to be segregated, a waste contractor
may be used to separate and process recyclable materials off site. Where this is the case,
sufficient documentary evidence must be produced which demonstrates that segregation of
materials is carried out to the correct standards and that materials are reused / recycled as
appropriate.

e. Commitments to adopt best practice policies in respect to air (dust) pollution

1. Confirmation is required of the site’s procedures to minimise air / dust pollution. This can include
a. ‘dust sheets’,
b. regular proposals to damp down the site in dry weather,
c. covers to skips etc.
2. The site team must indicate how this information is disseminated to site operatives

Note;
1. DTI/BRE publications ‘Control of Dust from Construction and Demolition Activities’ and Pollution
Control Guide Parts 1-5 provide good practice guidelines on construction related pollution (refer to
References)

f. Commitment to adopt best practice policies in respect to water (ground and

surface) pollution
1. Confirmation is required of the site’s procedures to minimise water pollution following best practice
guidelines outlined in the following documents.
a. PPG 1 – General guide to the prevention of pollution. Environment Agency
b. PPG 5 – Works in, near or liable to affect watercourses. Environment Agency
c. PPG 6 – Working at demolition and construction sites. Environment Agency
2. The site team must also indicate how this information is disseminated to site operatives.

Commitment to source timber used during construction from sustainably managed

sources
1. 80% of timber used during construction, including formwork, site hoardings and other temporary
site timber used for the purpose of facilitating construction, is to be procured from sustainably
managed sources, independently certified by one of the top two levels as set out in the
Responsible Sourcing of Materials credit, MW8, in the Materials section.
2. Re-used timber from off site can be counted as equivalent but reusable formwork only complies if
it meets the above criteria.
3. This credit can be awarded where all the timber used is reclaimed timber
 Ambient Checklist
M12 Building User Guide
Example Contents List

Building Users’ Guide – Example Content List

For the purposes of this credit, building users fall into two main categories with different needs, these
should be taken into account in preparing the Building Users’ Guide:
• The Facilities Management Team (FM) or Office Manager who need a simplified overview of the
technical details of plant and services.
• General Office Users who need non technical information to enable them to carry out their work in
comfort and safety, and to allow the building to operate efficiently and effectively
The list below indicates the type of information that could be included to meet the needs of the FM
Team/Office Manager and the General Office User.

1. Building Services Information

• General Office User - Information on heating, cooling and ventilation in the building and how
these can be adjusted, e.g. thermostat location and use, implications of covering heating outlets
with files, bags etc., and use of lifts and security systems.
• FM – As above. In addition a non technical summary of the operation and maintenance of the
building systems (including BMS if installed) and an overview of controls.

2. Emergency Information
• General Office User - Include information on the location of fire exits, muster points, alarm
systems and fire fighting systems.
• FM – As above. Additional details of location and nature of emergency and fire fighting systems,
nearest emergency services, location of first aid equipment.

3. Energy & Environmental Strategy

This should give owners and occupiers information on energy efficient features and strategies relating
to the building, and also provide an overview of the reasons for their use, e.g. economic and
environmental savings. Information could include:
• General Office User – Include information on the operation of innovative features such as
automatic blinds, lighting systems etc., and provide guidance on the impacts of strategies covering
window opening and the use of blinds, lighting and heating controls
• FM - As above plus information on airtightness and solar gain (e.g. the impact of leaving
windows/doors open in an air conditioned office or use of blinds in winter with respect to solar
gain). Also include energy targets and benchmarks for the building type, information on monitoring
such as the metering & sub-metering strategy and how to read, record and present meter
readings.

4. Water Use
• General Office User – Include details of water saving features and their use and benefits, e.g.
aerating taps, low flush toilets, leak detection, metering etc.
• FM – As above plus details of main components (including controls) and operation.
Recommendations for system maintenance and its importance; e.g. risk of legionella.
 Ambient Checklist
M12 Building User Guide
Example Contents List
Transport Facilities
• General Office User – Include details of car-parking & cycling provision, local public transport
information, maps and timetables. Information on alternative methods of transport to the
workplace, e.g. car sharing schemes, local ‘green’ transport facilities.
• FM - As above. Additionally provide information on conditions of access, maintenance and
appropriate use of car parking and cycling facilities; e.g. number of spaces provided.

5. Materials & Waste Policy

• General Office User – Include information on the location of recyclable materials storage areas
and how to use them appropriately.
• FM – As above plus information on recycling, including recyclable building/office/fit out
components, waste storage and disposal requirements. Include examples of Waste Management
Strategies to be inserted by Client/Tenant and any special cleaning / maintenance requirements
for particular materials and finishes.

6. Re-fit / Re-arrangement Considerations

• General Office User – Include an explanation of the impact of re-positioning of furniture i.e. may
cover grilles / outlets, implications of layout change, e.g. installation of screens.
• FM - As above. Also list environmental recommendations for consideration in any refit. Relevant
issues covered in BREEAM should be highlighted, e.g. the use of natural ventilation, use of Green
Guide ‘A’ rated materials, re-use of other materials etc. Flag up the potential impact of increasing
occupancy and any provision made in the original design to accommodate future changes.

7. Reporting Provision
• General Office User – Include contact details of FM / Office Manager, maintenance team, and/or
help desk facility. Also include details of any building user group if relevant.
• FM – As above plus contact details of suppliers/installers of equipment and services and their
areas of responsibility for reporting any subsequent problems.

8. Training
Provide details of the proposed content and suggested suppliers of any training and/or demonstrations
that will be needed in the use of the building’s services, features and facilities. This could include:
• General Office User - Training in the use of any innovative / energy saving features.
• FM - As above and also include training in emergency procedures and setting up, adjusting, and
fine tuning, the systems in the building.

9. Links & References

Include links to other information including websites, publications (Econ 19) and organisations. In
particular, the ‘Carbon Trust’ programme should be referenced and links provided to its website and
good practice guidance.

10. General
Where further technical detail may be required by the FM Team or Office Manager there should be
references to the appropriate sections in the Operation and Maintenance Manual.
 Ambient Checklist
M14 Publication of Building
Information
To award the credit the following requirements must be met:

Part A
The information publicised should include the following information:
1) BREEAM Rating and score
2) Basic Building Cost - £/m2
3) Services Costs - £/m2
4) External Works - £/m2
5) Gross floor area – m2
6) Total area of site – hectares
7) Area of teaching spaces – m2
8) Area of circulation – m2
9) Area of storage – m2
10) % area of school grounds to be used by community
11) % area of school buildings to be used by community
12) Predicted electricity consumption – kWh/m2
13) Predicted fossil fuel consumption – kWh/m2
14) Predicted renewable energy generation – kWh/m2
15) Predicted water use – m3 / pupil / year
16) % predicted water use4 to be provided by rainwater or grey water
It must also include the following basic information on the project and the completed building:
1) A basic description of the project
2) A basic description of the building
3) The key innovative and low impact design features of the building.
4) The steps taken during the construction process to reduce environmental impacts, i.e.
innovative construction management techniques.
5) List any social or economically sustainable measures achieved / piloted.

Part B
The information must be publicised as a case study through one of the following means:
1) Developers own website, literature or press release.
2) Local authority, DfES website or school website / literature.
3) Industry / government sponsored websites and information portals.

Part C
Due to the different scale and type of construction process the amount of involvement will differ from
project to project. At least two of the following must be met to comply:
1) The compliance requirements for the consultation process have been met.
2) Site visits have been arranged for pupils.
3) Pupils have been given the opportunity to attend design team meetings.
4) Pupils are given regular presentations on progress of design / construction.
Information on the progress of the design and construction process available on line.
 Ambient Checklist
HW5 Internal & External Lighting
Levels
Internal Lighting - Illuminance (lux) levels are specified in accordance with Part Two of the CIBSE
Code for Lighting 2002 and its 2004 Addendum. As well as principal functional areas, this includes all
ancillary areas (as applicable) such as:
• Store rooms and cold stores
• Plant and control rooms
• Toilet, washroom and shower areas
• Circulation areas, corridors and stairwells
• Indoor car parks (where applicable).

For areas where computer screens are regularly used, the lighting design complies with CIBSE
Lighting Guide 7, ‘Lighting for offices’. Compliance checking should be carried out against guidance in
sections 3.3, 4.6, 4.7, 4.8 and 4.9 of the Guide. This gives recommendations highlighting:
• Limits to the luminance of the luminaires, to avoid screen reflections. Manufacturers’ data for the
luminaires should give this information. For up-lighting, the recommendations refer to the
luminance of the lit ceiling rather than the luminaire; a calculation, usually by computer, is required
here.
• Recommendations for direct lighting, ceiling illuminances, and average wall illuminances. This
may depend on room layout and reflectance. Where final room layout or reflectances depart
significantly from those originally planned, especially if room finishes are darker, an extra
calculation or verification by measurement will be required.

External Lighting - Lux levels must be specified in accordance with CIBSE Lighting Guide 6, ‘The
outdoor environment’. External areas that must comply include (where applicable):
• Covered and open pavement areas
• External circulation areas and entrances
• Surface car parks (i.e. uncovered car parks)
• Access roads (following the recommendations in BS5489 Part 1) [4]
• Direction signs & notice boards
• Outdoor work and storage areas
• Bicycle racks
• Delivery, refuse and rubbish areas
• Garage forecourts
• Subways, stairways and foot bridges
• Cash machines
• Roadways, general movement (following the recommendations in BS5489 Part 1)
• Walkways, perimeter zones, security:
• Recreational and club sports:
• Sports facilities
 Ambient Checklist
HW16 Microbial Contamination

Cooling Towers and Evaporative Condensers

To ensure cooling towers/evaporative condensers are properly designed and maintained to avoid risk
of legionellosis. Confirm that systems are designed and operated in accordance with HSE Approved
Code of Practice (ACoP) and Guidance, L8, “Legionnaires disease; The control of legionella bacteria
in water systems”, 2000 or to CIBSE TM13 “Minimising the risk of Legionnaires disease”, 2002.
OR
There are no cooling towers / evaporative condensers.

Company: Signed:

Date:

Water Systems Legionellosis

To reduce risk of microbial contamination of hot and cold water systems. Confirm that hot and cold
water systems have been designed or actions taken to minimise risks of legionellosis. The design
team should confirm that the proposed design / plant procurement meets the requirements of ACoP L8
and CIBSE TM13.

Company: Signed:

Humidification

To reduce risk of microbial contamination of humidification systems. Confirm that humidification is a

steam based system.
OR
There is no humidification

Company: Signed:

Date:

Date
 Ambient Checklist
LE3 Land of Low Ecological
Value - Checklist
Eco 1-1 Land of Low Ecological Value - Checklist
Section 1: Ecological features of the site.
Instruction: If the site, including its boundaries, answers yes to any of the questions in Section 1
then it cannot be defined as land of low ecological value hence the credit cannot be awarded. If
the site answers NO to all of the questions in Section 1 then proceed to Section 2
Does the site contain any trees or hedges above 1m high or with a
YES NO
trunk diameter greater than 100mm?

Are there any ponds, streams or rivers on, or running through the
YES NO
site?

Is there any marsh or other wetland present on the site? YES NO

Are there any meadows or species rich in grassland present on YES NO

the site?

Is there any heath land such as heather present on site? YES NO

Section 2: Type of land to be used for the new building

Instruction: If the site, including its boundaries, answers YES to at least one of the questions in
Section 2 and answers NO to all the questions in Section 1 then the site can be defined as land of
low ecological value and the credit can be awarded.
Does the site consist of land which is entirely within the floor
plan(s) of existing building(s) or building(s) demolished within the YES NO
past 2 years?

Does the site consist of land which is entirely covered by other

constructions such as sporting hard surfaces, car parking or such
constructions which have been demolished within the past two YES NO
years?

Does the site consist of land which is contaminated by industrial or

other waste to the extent that it would need decontamination YES NO
before building?

Does the site consist of land which is a mixture of either existing

building, hard surfaces and/or contaminated land YES NO

Does the site consist of land to which one of the first three
previous descriptions applies, but where up to a maximum of 20%
of the ground area of the building extends into land which has YES NO
been either;
a) Used for at least 5 years for single-crop arable farming.
b) consists of regularly cut lawns and sports fields
Land use and Ecology
Credits
Ecologist Schedule of Services

Timing
To allow maximum credits to be achieved it is essential that the ecological review of the site is
carried out as early as possible in the development process. This ensures that:-
• Any potential delays caused by the season requirements of survey work can be minimised.
• The design can respond to any features of ecological importance identified and incorporate
appropriate enhancements.
• Any timing restraints can be incorporated into the construction programme at an early stage.

As the chosen ecologist for the particular BREEAM Assessment, a mixture of the below listed
services could be utilised to support the award of credits under the scheme

Ecological Report
An assessment of ecological value of the site, recommended protection for particular site features
and possible enhancement measures. This report will be used to support credits LE3, LE4, LE5 and
includes:-

• A desk top study: collection of existing records and information on nature conservation
interests relating to the site and its surroundings, including consultation of bodies such as
Natural England, The Local Authority, Local Wildlife trust, Local Record Centres, and Local
Biodiversity Action Plan (LBAPS)
• A site survey (Phase 1 Habitat Survey – Standard JNCC survey methodology) to identify
features of interest on site.
• Specific species surveys – additional surveys may be required for particular species.

Protection Proposals
This can be used as evidence to support credits under LE3 and LE5.

• A plan can be provided to demonstrate the client’s commitment to the physical protection of
features of ecological importance.
• A programme of works may be appropriate to detail the timing of potentially damaging
operations, the potential impacts of which can be mitigated by undertaking them at an
appropriate time of year.

Landscape Proposals
Landscape proposals for the development scheme can be produced to show clients commitment to
the use of appropriate native species and to the incorporation of habitat creation where suitable. A
proposal scheme is also required to evaluate the change in ecological value for credit LE4 and LE5.
The materials used can also input to the sustainability of the scheme in terms of compost and
secondary aggregate or recycled plastics.

Management plan
This would include timing and specification for the tasks required to ensure maximum establishment
of the landscape scheme and associated ecological enhancements over the first 5 years after
scheme completion. This is a mandatory requirement to achieve credits in LE6.

Liaison with relevant organisations

This can be undertaken as required and fulfils additional requirements under LE6.

On site supervision and training during construction

This can be undertaken as required and fulfils additional requirements under LE6.
Credits Available
 Land use and Ecology
Credits
Ecologist Schedule of Services

LE3 – Ecological Value of land and protection of ecological features

1 Credit: Provide evidence to demonstrate that the construction zone is defined as land of low
ecological value and all existing features of ecological value will be fully protected
from damage during site preparation and works.

Evidence to support this credit would be included in the Ecological Report and
the Protection Proposals.

LE4 – Mitigating Ecological Impact

1 Credit: Provide evidence to demonstrate the change in ecological value of the site, as a
result of development, is between less than zero and equal to, or less, than minus 9
species, i.e. small negative change.
Or
2 Credits: Provide evidence to demonstrate there is no negative change in ecological value of
the site, as a result of development, i.e. equal to, or greater than, zero species.

To assess the change in ecological value:-

• Identify the vegetation plot types present on the site pre development within the ecological
report.
• These are then compared with the vegetation plot types post development as given by the
Landscape Proposals.

LE5 – Enhancing Site Ecology

1 Credit: Provide evidence that the design team (or client) has appointed a professional to
advise and report on enhancing and protecting the ecological value of the site and
implemented the professional’s recommendations for general enhancement, and
protection for site ecology.

2 Credits: Provide evidence to demonstrate a positive increase in the ecological value of the
site of up to (but not including) 6 species.

3 Credits: Provide evidence to demonstrate a positive increase in the ecological value of the
site of 6 species or greater.

Evidence to support this credit would be supplied by the client’s commitment to implementing the
advise and recommendations in the Ecological Report, Protection Proposals and Landscape
Proposals.
 Land use and Ecology
Credits
Ecologist Schedule of Services

LE6 – Long Term Impact on Biodiversity

1 Credit: Provide evidence that the client has committed to achieving the mandatory
requirements listed below and at least 2 of the additional requirements.

2 Credits: Provide evidence that the client has committed to achieving the mandatory
requirements listed below and at least 4 of the additional requirements.

Credits Mandatory Requirements Evidence

Included in Ecological
1 Compliance with relevant legislation
Report
2 Five year management plan Can be provided
Commitment to produce a 5 year management plan - with Scope of content can be
3
details of proposed content provided

Additional Requirements
Biodiversity champion' nominated by the contractor to
Can provide and brief for
1 ensure site activities minimise any detrimental impacts on
the nominated person
biodiversity
Contractor to train all relevant site work force on how to Can provide advice and
2 avoid damage to site ecology, based on the ecologists instruction
recommendations
Contractor to record actions taken to protect biodiversity Can provide advice
3
and monitor their effectiveness
Can advise on suitability of
The creation of a new ecologically valuable habitat, habitats and provide
4
appropriate to the local area specifications / drawings for
implementation
The programming of site works to minimise disturbance to Included in Protection
5
wildlife Proposals
The action to protect/enhance biodiversity, take account
Can advise on appropriate
of UK BAP and local biodiversity experts (e.g. Wildlife
6 action, UK BAP and liaise
Trust) to help identify ecologically important
with local Wildlife Trust
habitats/species on site