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Explore
America
Governor Samuel Wilder King Island
46-155 Kamehameha Highway
Kaneohe,HI96744-3651
Dear Administrators, School Board and Principal at Governor Samuel Wilder King Island:
At EF Explore America, we appreciate your school's commitment to educational travel. We have always been part of EF
Education First's family of companies, the world's largest private educational organization. For nearly 50 years EF has been
serving the mission of breaking down barriers of language, culture and geography. Today we have over 400 schools and offices
around the world in more than 50 countries with a network of 36,000 teachers and staff. Together with educators across the
globe, we introduce students of all ages to the life-changing power of travel. You and the students in your community have
always been a part of and connected to the world's largest private educational organizations and the reach of our EF network
enables us to offer travel experiences unlike any other.
As the domestic division of EF, the name EF Explore America directly communicates what our company is about- helping
students explore the history, culture and beauty of America firsthand. From New York City and Washington, D.C. to Puerto Rico
and the Grand Canyon our tours open up the classroom and bring lessons to life. The Smithsonian Institution and all its
museums and affiliates will continue to be a part of our tour experiences. Our accreditation, liability coverage for your school
and teachers, the included Illness and Accident Coverage for all travelers, payments, contracts, remains a firm commitment to
our travelers.
You understand the value of travel for your students. As EF Explore America we will continue to be your dedicated educational
partner and are committed to helping your students have a safe, educational and fun travel experience.
TRIP DETAILS
Tour name: Washington D.C. & New York City
Tour number: 1522075YJ
Group Leader: Rochelle Tavares
TOTAL COSTS AND PAYMENT INFORMATION
Students: $2,625
(or $281 per month with EF's Monthly Payment Plan)
Adults: $2,900
(or $312 per month with EF's Monthly Payment Plan)
Non-refundable $99 enrollment fee must be paid at the time of enrollment.
It will be applied to the total cost of your tour.
TRAVEL INFORMATION
Departing from: Honolulu
Requested Departure Date:
Requested Return Date:
Tour Length:
Tuesday March 10. 2015 to start tour on Wednesday March 11. 2015
Tuesday March 17.2015
6 days+ 1 travel day at end of tour
EF Explore America
T: 800.503.2323
EFExploreAmerica.com
Education First
Explore
America
DETAILED PRICE BREAKDOWN*
- Round-trip transportation
-Hotel accommodation
- Daily breakfasts (except on arrival day)
-Nightly dinners (except on return day)
-Overnight hotel security
-Full-service Traveler Support Team
- 24-hour on-tour emergency support
- Illness and Accident Coverage
-All entrance fees and gratuities
-10:1 Free Place Chaperones.
In a new place, having more eyes on what matters ensures your students are never out of sight. With every group receiving one
free spot for every ten students, we offer the best free-place ratio for your school.
*Adult supplement required for age 20 and older at the time of
travel. Change and cancellation fees of up to the total price will
apply. Applicable airline baggage fees are not included and can
be found at www.EFExploreAmerica.com/Baggage. All prices
subject to verification by an EA tour consultant. To view EA's
Booking Conditions, visit www.EFExploreAmerica.com/BC.
**Program fee is the base cost of the trip based on specified number of full-paying travelers. May change depending on the final
number of travelers. Included in your Program Fee are current departure fees which include taxes and surcharges levied by
governments and airlines and may be subject to change prior to final payment. Prices above may not reflect special offers.
Discounts may apply at time of enrollment.
Scott Peterson
Sales Manager, EF Explore America
EF Education First
EF Center Boston
One Education Street
Cambridge, MA 02141
Office: 617-619-1022
Mobile: 612-978-0884
Skype: Scott.Peterson.EF
www.EFExploreAmerica.com
EF Explore America
T: 800.503.2323
EFExploreAmerica.com
Attachment B
Smithsonian
STUDENT
TRAVEL
Education First
Dear parents and students,
I am excited to announce that I will lead an educational trip with Smithsonian Student Travel! We will travel on the following tour:
Washington, DC & New York City. I chose Smithsonian Student Travel for their unique combination of affordability, hands-on learning
experiences and integration of Smithsonian educational resources into their trips. This will be an excellent opportunity for students to
see where history was made and to make memories that will last a lifetime!
Please find the details of our trip below, or go to www.SmithsonianStudentTravel.com and enter our tour number (1377501 CB) in the
box labeled "Enroll on a tour". The deadline to enroll on our trip is Saturday, Jul 27, 2013.
If you have any questions about Smithsonian Student Travel or the details of our trip, please contact their customer service team at
1.888.333.9756. You may also contact me with any questions.
Sincerely,
Rochelle Tavares
********************~************************************************************
TRIP DETAILS
Tour name:
Tour number:
Group leader:
$2,499
Free
Students:
Adults:
$2,499
$2,774
TRAVEL INFORMATION
Honolulu
Departing from:
Requested departure date:
Requested return date:
Saturday, 03/15/2014
Thursday, 03/20/2014
6 days
Tour length:
. .-.
!...-.......,_,..--~~~~.~
...
~o.J0.~/9 -_i;:;~
.
online:
1. Go to www.SmithsonlanStudentTravel.com
3. Complete the online application
Or call customer service to enroll by phone:
Prices above may not refiect special offers. Discounts may apply
at time of enrollment.
1.888.333.9756
~~
--
'
--
-- .
~~
~~~
Round-trip transportation
Hotel accommodation
Daily breakfasts (except on arrival day)
Nightly dinners (except on return day)
Overnight hotel security
Full-service customer service team
24-hour on-tour emergency support
Medical and Accident coverage
All entrance fees and gratuities
-~~-~----.-....,~~''""': ~~.,.,..,.~---~.--'~:"
ENROLLMENT DEADUNE:
Enroll
Program Fee**
Peace of Mind Program
www.SmithsonianStudentTravel.com
- -- -
Attachment C
Overview
Accredited tours means they meet the same standards as schools and college
Educational resources created by the Smithsonian Institution
Interactive activities on tour
Fundraising
Questions?
Attachment D
Administration Booklet
A trusted partner in
education & travel
As your schools travel partner, EF Smithsonian Student Travel brings
exceptional educational experiences, quality, safety and value.
21st-century learning
You know that education is more than a lesson within the walls of a classroom.
A travel program will give your students new ways to learn and become better
prepared for the challenges and possibilities that lie ahead.
When students travel they develop a new sense of confidence, curiosity
and responsibility. Lessons become contextualized and personalized. And by
connecting the classroom to the world, travel strengthens the skills that
students need for success in the 21st century. It lays the foundations for a
global education, right here at home.
8 0% maintained a college GPA above a 3.0 and nearly half had GPAs between 3.5 and 4.0
M ore than 80% said they were better communicators and collaborators as a result of their
travel experience
N early 90% considered themselves to be better at problem solving and critical thinking
Smithsonian membership
Departure fees
Gratuities
Illness & accident coverage
$15 million liability policy
Professional overnight security
$1 million consumer protection plan
Pre- and on-tour educational materials
Visit SmithsonianStudentTravel.com
Call 1.800.503.2323
EF, a leader in
experiential education
We create outstanding educational experiences for every traveler. Rich in
experiential learning and designed to stimulate multiple intelligences, our
tours make classroom lessons come alive.
Accreditation
Visit SmithsonianStudentTravel.com
Call 1.800.503.2323
Risk management
We understand that liability is a concern for educators and schools. As
your travel partner, you can trust that our comprehensive plans provide the
coverage administrators, teachers and students need when traveling.
Safety First
Using EFs Safety First Program, we carefully
evaluate all safety aspects of our tours. This includes
nightly fire safety checks and background checks
for all on-tour personnel. Additionally, we personally
inspect all our hotels and restaurants each year.
Industry affiliations
Maintaining strong ties with leaders in the travel
industry ensures our service providers meet the
rigorous expectations of those who know the
industry best.
I nternational Air Travel Agent Network (IATA)
A merican Bus Association (ABA)
A irline Reporting Commission (ARC)
Tour Consultants
During the planning and travel process, your teacher will work with a specialized team of Tour
Consultants to help with everything from selecting the right itinerary for your group to enrolling travelers
and getting ready for departure.
Visit SmithsonianStudentTravel.com
Call 1.800.503.2323
Smithsonian
Student
Tr avel
Marc
Teacher, California
My students always come back overwhelmed and awed by seeing their
studies come to life. Teachers tell me that after going on the trip, the students
come back and share their connections in class discussions and they see a
marked difference in their understanding and appreciation for history!
Derrick
Principal, California
Going to New York with EF Smithsonian Student Travel was the chance
of a lifetime. Growing up in a small town, you cannot truly appreciate
the amazing sights, sounds and smells of NYC until you are there...really
there...standing smack dab in the middle of Times Square. It was a dream
come true.
C larisa
Student, Texas
The services EF Smithsonian Student Travel offers are really top notch. I
feel like Im part of the EF Smithsonian Student Travel family, and they are
always going to be there for me and go above and beyond.
Andrea
Teacher, Alabama
Seeing the Lincoln Memorial and standing where Dr. King gave his famous
I Have a Dream speech was like hearing the echoes of history.
Johnathan
Student, Indiana
+tcrs tlt
Bet,GJ,rrl("A-r~ ~
location
War Memorials
Ce;.t'I'\1'7'\C('l
..AJ.~lr~ ~et"~
Attachment E
..,r~ ~~J..s
Mount Vernon
'
68.WH5T.31n history/social
studies, students must be
able to incorporate narrative
accounts into their analyses
of individuals or events of
historical import.
Integration of Knowledge and
Ideas Compare and contrast
the Information gained
from experiments,
simulations, video, or
multimedia sources with that
gained from reading
a text on the same top.
Memorial
Guided Sightseeing
Metropolitan Museum
Statue of Liberty
Ellis Island
6-8.WHST.3 In history/social
studies, students must be
Attachment F
Af-'~4......._,
.
..
or AS 0214211
STATE OF HAWAII
DEPARTMENT OF EDUCATION
P.O. BOX 2360
HONOLULU, Hl96804
Intra-State Travel [B Out-of-State Travel
School or Branch:
Destination:
Dlst. Or Dlv.:
Trip No.
Oates
From
To
March 11, 201 S
March 13, 201?
March 14, 2015
March 17, 2015
March 11, 201.5"
March 17, 2015
No. of Days
DURATION OF TRAVEL:
School Days..........................................
Non-School Days .................................
Total Travel Days .............................
3
4
7
COST OF TRIP:
Plane Fare ..........................
Ground Transportation ..........
Per Diem (meals/lodging) ......
Conference/Registration F=ee ..
Other (Specify) ....................
Total.. ............................
=Total
= Total
Group Totals
$1, 275
$99
$210
$2,900
$1,000
$99
$210
$2,625
SOURCE OF FUNDS:
Program 10/Program Title (Title of Fund)
Org ID
Student
Adult
Total
"
Type of Fund
General Fund
Federal Fund
------Special Fund
(Estimate of 50 students & 10 parents) I
Trust Fund
Other (Specify)
Fundraising I Personal
--~
(e.g., fund raising/donations/personal/
I
local school account)
1--------
$131,250
$29,000
$160,250
---Total
-See Reverse Side -
S 131,250
29,000
--
160,250
.-
~~
2 {;,.'1/' "f
Name
Date
Name
Date
Name
Date
March 11,2015
From
Dates
March 13,2015
To
Date
Name
~UMW
~~~
2f:rM
ate
Name
~~11LIDate
SUBSTITUTES:
4
No. of Substitutes
3
No. of Days Per Substitute
Leave Code#
SAFETY AND OTHER CONSIDERATIONS:
[]) Describe safety proce~tures and guidelines to be followed during field trips to natural and water environments, If applicable.
If more space Is needed, attach separate sheel
[]) Safety procedures and guidelines will be shared with students and chaperones
[]) The guidelines/procedures for field trips/student travel have been reviewed and will be shared with students and chaperones.
[]) Appropriate ground and air transportation guidelines have been reviewed and will be shared with students and chaperones.
[]) Approval from receiving school Is on file, If applicable.
D APPROVED
D DISAPPROVED
Principal
Date
/J
Prlnc$at
O:t 4S-l.OIIf
Date
D APPROVED D
DISAPPROVED
Complex Area Superintendent or Assistant Superlntandent
Distribution for OUT-of-Slate Trips: Original School, lo be aubmftted to Voucherlng for payment If applicable
Data
Copy-District Offlca
17lY
. ,_\
.-;:C_:~~
Attachment G
STATE OF HAWAII
~:.~
~IDau
Q~?/
~....!.. --~ D
I
!
DEPARTMENT OF EDUCATION
P.o. Box 236o
OE.PJ
HONOLULU, HI 96804
S
Intra-State
0 EDUCATION
Tr~vel 0 Ou~-of-~~t:_rraveP_
School or Branch:
%QftfnWiin: _
3 ~indward
Trip No
No. & Name of Student Traveler(s) (attach list a~-;;-~~e-;~ary) Nameffitle-of Schoof Chaperone!:? (attach list as ~~~ary)
List will be submitted and updated as students register
j Joelle Neuman Tina Chan
for the trip
Mallory Barraza Rochelle Tavares
Date
3/12/14
3/16/14
3/19/14
Departure Time
TBA
TBA
TBA
Date
3/13/14
3/16/14
3/19/14
School Days
Non-School Days.
Total Travel Days
---- ---- - - -
Dates
From
March 12. 2014
----March 15. 2614
________
.,___
si.:~1a:
t..=_
---~~r~~~T ~ -~--~-$217'
.
. -$2.$)~.[_-~ :
--- ----
- - s1.31s
.<
Type of Fund
General Fund
Federal Fund
SpeciaiFund
---- -
......_
Trust Fund
{~_stimat~ o!_50 students & _10 pa~e.!:l_ts)
Other (Specafy)
Fundraising I Personal
(e.g .. rundratsing/donations/personai/" -
local school account)
l I-
To
March 14. 2014
~=--=-
_Gr~~p Tot~-~. l
!
'
$1. 345
$99:
- - - - - $217 .
- - ..... - j
--.....
I
--~---
$2,977 i
----
SOURCE OF FUNDS:
Program IDIProgram Title (Title of Fund)
; March 19:2o14- -
I__"_March-12!_~~~~-- L l'v1arch_19. 2o~ _~1
3
4
7
L_
.J
No. of Days
DURATION OF TRAVEL:
--COST OF TRIP:
.. --- - - . .- - - .
Arrival Time
TBA
TBA
TBA
.,
--- ---.. ~
1- ._ --- --------
Educational Tour to Nation's Capital and New York City to provide students with a hands on learning experience.
Please see HCPS Ill and Common Core standard alignment attached
-l
,1
..:: ___ 1
--. --------
Org 10
Student
Total
Adult
. -t=.
"l_.. __ . ~----~~
!__
,
----+-.
$29. 770_~-
$131,600
-~
$161.370
Total
S 131,600
29.770
--
= 161,370
-1
-See Reverse SideCOMPENSATION: (For signature of chaperones who are DOE employees)
I certl_fy_ that no additional compensation will be requested because of my participation in this activity.
JI'?} [13
Date
Name
Date
Name
Date
Name
Date
gjl!j/ }_?
-~~
Date
cAot./,..Uw ~(,IN-
;f,r;[,~
Name
Date
SUBSTITUTES:
Dates
No. of Substitutes
From
To
Program ID
[ ] Safety procedures and guidelines will be shared with students and chaperones
[ ] The guidelines/procedures for field trips/student travel have been reviewed and will be shared with students and chaperones.
[ ] Appropriate ground and air transportation guidelines have been reviewed and will be shared with students and chaperones.
[ ] Approval from receiving school is on file, If applicable.
D DISAPPROVED
APPROVED
Principal
Date
i7w<tt1J tl~
O!i'1-l~
Principal
Date
DISAPPROVED
~ ~atl4/-
11.15: /~
Date
Distribution for OUT-of-State Trips: Original School, to be submitted to Voucherlng for payment if applicable
_____Approved _____Disapproved
&:_
~erintendent's
Copy-District Offica
t{ )1
l'l
Signature
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Attachment H
Fonnl37a Rov.lllllll RS 10.0168 !Rav. of RS D'l-14211
,.,~"'"':1..
STATE OF HAWAII
. .
DEPARTMENT OF EDUCATION
P.O. BOX 2360
HONOLULU, H196804
~~
lntra..Stnte Travel
Out-of-state Travel
School or Branch: King Intermediate School
!lr
Trip No.
14) AM~t~HIA
full) ~ f,fZ;r
""'w.r
ffl(,ll
MWftut-
DURATION OF TRAVEL:
Dates
No. of Days
School Days..........................................
Non-School Days.................................
Total Travel Days.............................
To
3/15
3/19
From
3112
3/16
4
4
COST OF TRIP:
Plane Fare..........................
Ground Transportation ..........
Per Diem (meals/lodging) ......
Conference/Registration Fee.
other (Specify) ....................
Total ..............................
70
$175000
$2700
10
Group Totals
$80,000
$24 000
$82,000
$16,000
$27000
$202 000
Adult
Total
SOURCE OF FUNDS:
Program ID/Program TIUe (TIUe of Fund)
Org ID
Student
Type of Fund
General Fund
Federal Fund
Special Fund
Trust Fund
Other (Specify)
Fundralsing, Personal, Donations
(e.g., fundralsing/donatlonslpersonal/
local school account)
.
$202,000
Total $
= $202,000
... .
COMPENSATION: (For signature of chaperones who are DOE employees)
~:.
I certif.M that no additional compensation will be requested because of my participation In this activity.
t... ~...lt
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arne
Date
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Name
I f:~,f,a
Date
~~ ~
e
~~pJ
;~111
Date
Name
SUBSTITUTES:
4-
Ot ,, .. ,"
.3
No. of Substitutes
From
;t
*).101
Leave Code#
Program ID
Dates
Of)~ If --I?J
To
D Describe safety procedures and guidelines to be followed during field trips to natural and water environments, If applicable.
If more space Is needed; attach separate sheet.
Safety procedures and guidelines will be shared with students and chaperones
~ The guidelines/procedures for field trips/student travel have been reviewed and will be shared with students and chaperones.
[ttAppropfiate ground and air transportation guidelines have been reviewed and will be shared with students and chaperones.
D DISAPPROVED
UAPPROVED
Principal
Date
~ ~
Principal
2-,-f?J
Date
DISAPPROVED
Distribution ror OUT-or-state Trips: Original School, to be submftted to Vouchering for payment if applicable
~13
Dale
Copy-District Office