School Forms 1 7

School Form 1 (SF 1) School Register
(This replaced Form 1, Master List & STS Form 2-Family Background and Profile)
Region
School ID
Division
District
School Name
School Year
AGE as of 1st
Friday of June
LRN
NAME
(Last Name, First Name, Middle Name)
Sex
(M/F)
BIRTH DATE
(mm/ dd/yy)
(nos. of years
as per last
birthday)
ADDRESS
BIRTH PLACE
(Province)
MOTHER
TONGUE
IP
(Specify Ethnic
Group)
Section
Grade Level
NAME OF PARENTS
RELIGION
House # / Street/Sitio/
Purok
Barangay
Municipality/ City
Province
Father (1st name only if family

name identical to learner)
Mother (Maiden: 1st Name, Middle &

Last Name)
AGE as of 1st
Friday of June
NAME
LRN
Sex
(M/F)
BIRTH DATE
(mm/ dd/yy)
(nos. of years
as per last
birthday)
ADDRESS
BIRTH PLACE
(Province)
MOTHER
TONGUE
IP
(Specify Ethnic
Group)
NAME OF PARENTS
RELIGION
Purok
Barangay
Municipality/ City
Province

List and code of Indicators under REMARK column

Indicator
Code
Required Information
Indicator
Code
Required Information
BoSY
Transferred Out
T/O
Name of Public (P) Private (PR) School & Effectivity Date
CCT Recipient
CCT
CCT Control/reference number & Effectivity Date
MALE
Transferred IN
T/I
Name of Public (P) Private (PR) School & Effectivity Date
Balik-Aral
B/A
Name of school last attended & Year
FEMALE
EoSY

Last Name)
Prepared by:
(Signature of Adviser over Printed Name)
AGE as of 1st
Friday of June
NAME
LRN
Dropped
Late Enrollment
DRP
LE
Sex
(M/F)
BIRTH DATE
(mm/ dd/yy)
Reason and Effectivity Date

Reason (Enrollment beyond 1st Friday of June)
(nos. of years
as per last
birthday)
ADDRESS
BIRTH PLACE
(Province)
MOTHER
TONGUE
Learner With Dissability

Accelarated
IP
(Specify Ethnic
Group)
LWD
ACL
NAME OF PARENTS
RELIGION
Purok
Specify
Specify Level & Effectivity Data
Barangay
Municipality/ City
Province
TOTAL


Last Name)
BoSY Date:
EoSYDate:
GUARDIAN (If not Parent)
REMARK/S
Contact Number
(Parent /Guardian)
Name
Relationship
(Please refer to the legend on

last page)
REMARK/S
Contact Number
(Parent /Guardian)
Name
ture of Adviser over Printed Name)

last page)
Relationship
Certified Correct:
(Signature of School Head over Printed Name)
REMARK/S
Contact Number
(Parent /Guardian)
Name
EoSYDate:

last page)
Relationship
BoSY Date:
EoSYDate:
School Form 2 (SF2) Daily Attendance Report of Learners

(This replaced Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)
School ID
School Year
Report for the Month of
Name of School
LEARNER'S NAME
Grade Level
(1st row for date, 2nd row for Day: M,T,W,TH,F)
Section
Total for the Month
ABSENT
MALE | TOTAL Per Day
TARDY
LEARNER'S NAME
Total for the Month
ABSENT
TARDY
FEMALE | TOTAL Per Day
Combined TOTAL PER DAY

GUIDELINES:
1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance.
2. Dates shall be written in the preceding columns beside Learner's Name.
3. To compute the following:
Registered Learner as of End of the Month
a.
Percentage of Enrolment =
Enrolment as of 1st Friday of June
Total Daily Attendance
b.
Average Daily Attendance =
Number of School Days in reporting month
Average daily attendance
c. Percentage of Attendance for the month =
Registered Learner as of End of the month
x 100
x 100
1. CODES FOR CHECKING ATTENDANCE
Month:
blank- Present; (x)- Absent; Tardy (half shaded= Upper for Late
Commer, Lower for Cutting Classes)
* Enrolment as of (1st Friday of June)
2. REASONS/CAUSES OF DROP-OUTS
a. Domestic-Related Factors
a.1. Had to take care of siblings
a.2. Early marriage/pregnancy
a.3. Parents' attitude toward schooling
5. The adviser will extend neccessary intervention including but not limited to home visitation to learner/s that committed 5 consecutive days of absences or those with
potentials of dropping out
6. Attendance performance of learner is expected to reflect in Form 137 and Form 138 every grading period
* Beginning of School Year cut-off report is every 1st Friday of School Calendar Days
Registered Learner as of end of
Percentage of Enrolment as of end
a.4. Family problems

b. Individual-Related Factors
4. Every End of the month, the class adviser will submit this form to the office of the principal for recording of
summary table into the School Form 4. Once signed by the principal, this form should be returned to the adviser.
Late Enrollment during the month

(beyond cut-off)
b.1. Illness
b.2. Overage
b.3. Death
b.4. Drug Abuse
b.5. Poor academic performance
b.6. Lack of interest/Distractions
b.7. Hunger/Malnutrition
c. School-Related Factors
c.1. Teacher Factor
c.2. Physical condition of classroom
c.3. Peer influence
d. Geographic/Environmental
d.1. Distance between home and school
d.2. Armed conflict (incl. Tribal wars & clanfeuds)
Average Daily Attendan
Percentage of Attendance for t

Number of students with 5 consecutive
Drop out
Transferred out
Transferred in
I certify that this is a true and correct report.
(Signature of Teacher o
LEARNER'S NAME
Total for the Month
ABSENT
School Form 2: Page 2 of ________
d.3. Calamities/Disasters
e. Financial-Related
e.1. Child labor, work
f. Others
TARDY
Attested by:
(Signature of
REMARK/S (If DROPPED OUT, state reason, please refer to

legend number 2.
If TRANSFERRED IN/OUT, write the name of School.)

legend number 2.
No. of Days of Classes:
Summary for the Month

M
ay of June)
he month
beyond cut-off)
rner as of end of the month
olment as of end of the month
ge Daily Attendance
Attendance for the month
th 5 consecutive days of absences:

Drop out
ransferred out
Transferred in
orrect report.
ature of Teacher over Printed Name)
TOTAL

legend number 2.
School Form 3 (SF3) Books Issued and Returned

(This replaced Form 1 & Inventory of Text Book)
School ID
School Year
School Name
NO.
Section
Grade Level
Subject Area & Title
Date
Date
Date
Date
Date
Date
Date
LEARNER'S NAME
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Subject Area & T
Date
Returned
Issued
NO.
Date
Date
Date
Date
Date
Date
Date
LEARNER'S NAME
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Subject Area & T
Date
Returned
Issued
TOTAL FOR MALE | TOTAL COPIES
TOTAL FOR FEMALE | TOTAL COPIES

TOTAL LEARNERS | TOTAL COPIES
GUIDELINES:
1. Title of Books Issued to each learner must be recorded by the class adviser.
2. The Date of Issuance and the Date of Return shall be reflected in the form.
3. The Total Number of Copies issued at BoSY shall be reflected in the form.
4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form.
In case of losses/unreturned, please provide information with the following code:
Prepared By:
A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout, NEG=Negligence
B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for code FM), TLTR=Teacher
prepared letter/report duly noted by School Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code
NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14, 2.2012.
Date BoSY:_____
NO.
Date
Date
LEARNER'S NAME
Issued
5. All textbooks being used must be included. Additional copy/ies of this form may use if needed.
Returned
Issued
Returned
Date
Date
B. In ColumnDate
Remark/Action Taken, codes Date
are: LLTR=Secured Letter fromDate
Learner duly signed by parent/guardian
(for code FM), TLTR=Teacher
prepared letter/report duly noted by School Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
NEG).
References:
DO#23, s.2001,
DO#25, s.2003,
DO#14, 2.2012.
Subject Area & T
Date
Issued
ect Area & Title

REMARK/ACTION TAKEN
(Please refer to the legend on last page)
Date
Returned
ect Area & Title

REMARK/ACTION TAKEN
Date
Returned
(Signature over printed name)
BoSY:____________ Date EoSY: ___________
ect Area & Title

REMARK/ACTION TAKEN
Date
Returned
School Form 4 (SF4) Monthly Learner's Movement and Attendance

(This replaced Form 3 & STS Form 4-Absenteeism and Dropout Profile)
Region
Division
District
School ID
School Name
School Year
ATTENDANCE
GRADE/
YEAR
LEVEL
NAME OF ADVISER
SECTION
REGISTERED
LEARNER
(As
of End of the Month)
Daily Average
M
DROPPED OUT
Percentage for the

Month
M
Re
(A) Cumulative as of
Previous Month
M
(B) For the Month

M
TRANSFERRED OUT
(A+B) Cumulative as
of End of the Month
M
Previous Month
M
(B) For the Month

M
(A+B) Cumulative as
of End of the Month
M
ELEMENTARY/SECONDARY:
KINDER
GRADE 1/GRADE 7
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
TOTAL FOR NON-GRADED
TOTAL
GUIDELINES:
Prepared and Submitted by:
1. This forms shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month.
2. Furnish copy to Division Office: a week after June 30, October 30 & March 31
3. Only teachers who are handling advisory class shall be reported. May use additional copy/ies of this form if needed.
(Signature of
4. Small school that has one section per grade/year level is not required to fill the columns "Name of Adviser, Grade/Year Level & Section". Instead, they will only accomplish the summary column per grade/year level.
Report for the Month of

TRANSFERRED IN
Previous Month
M
(B) For the Month

M
(A+B) Cumulative as
of End of the Month
M
School Form 5 (SF 5) Report on Promotion & Level of Proficiency

(This replaced Forms 18-E1, 18-E2, 18A and List of Graduates)
Region
Division
School ID
District
School Year
Curriculum
School Name
LRN
Grade Level
LEARNER'S NAME
(Last Name,
First Name, Middle Name)
GENERAL AVERAGE
(Numerical Value in 3
decimal places for honor
learner, 2 for non-honor &
Descriptive Letter)
ACTION TAKEN:
PROMOTED,
*IRREGULAR or
RETAINED
Section
INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in High School.
Elementary grades level that still implementing RBEC need not to fill up this
column)
Completed as of end of current SY
as of End of the current SY
LRN
LEARNER'S NAME
(Last Name,
TOTAL MALE
GENERAL AVERAGE
Descriptive Letter)
ACTION TAKEN:
PROMOTED,
*IRREGULAR or
RETAINED
column)
LRN
LEARNER'S NAME
(Last Name,
TOTAL FEMALE
COMBINED
GENERAL AVERAGE
Descriptive Letter)
ACTION TAKEN:
PROMOTED,
*IRREGULAR or
RETAINED
column)
SUMMARY TABLE
STATUS
MALE
FEMALE
TOTAL
PROMOTED
*IRREGULAR
RETAINED
LEVEL OF PROFICIENCY
MALE
BEGINNNING
(B: 74% and below)
DEVELOPING (D:
75%-79%)
APPROACHING
PROFICIENCY
(AP: 80%-84%)
PROFICIENT
(P:
85% -89%)
ADVANCED
(A: 90%
and above)
FEMALE
TOTAL
ADVANCED
(A: 90%
and above)
PREPARED BY:
Class Adviser
(Name and Signature)
CERTIFIED CORRECT & SUBMITTED:
School Head
REVIEWED BY:

Division Representative
GUIDELINES:
1. For All Grade/Year Levels
2. To be prepared by the Adviser. Final rating per subject area should
be taken from the record of subject teacher. The class adviser should
make the computation of General Average.
3. On the summary table, reflect the total number of learners
promoted, retained and irregular ( *for grade 7 onwards only) and the
level of proficiency according to the individual general average
4. Must tallied with the total enrollment report as of End of School

Year GESP /GSSP (BEIS)
5. Protocols of validation & submission will remain under the
discretion of the Schools Division Superintendent
5. Protocols of validation & submission will remain under the

discretion of the Schools Division Superintendent
School Form 6 (SF6) Summarized Report on Promotion

and Level of Proficiency
(This replaced Form 20)
School ID
Region
Division
School Name
District
GRADE 1 /GRADE 7
GRADE 2 / GRADE 8
GRADE 3 / GRADE 9
GRADE 4 / GRADE 10
GRADE 5 / GRADE 11
GRADE 6 / GRADE 12
SUMMARY TABLE
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
TOTAL
MALE
FEMALE
PROMOTED
IRREGULAR
RETAINED
LEVEL OF PROFICIENCY
Nos. of BEGINNNING
(B: 74% and below)
Nos. of DEVELOPING
75%-79%)
(D:
Nos. of APPROACHING
PROFICIENCY
(AP: 80%-84%)
Nos. of PROFICIENT
85% -89%)
(P:
Nos. of ADVANCED
90% and above)
(A:
TOTAL
Prepared and Submitted by:
Reviewed & Validated by:

SCHOOL HEAD
Noted by:
DIVISION REPRESENTATIVE
GUIDELINES:
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the Total for Grade Level in order to reflect the result in each data field.
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per Grade Level is reflected in the End of School Year Report of GESP/GSSP
SCHOOLS DIVISION SUPERINTENDENT
4. Protocols of validation & submission will remain under the discretion of the Schools Division Superintendent
School Year
GRADE 12
TOTAL
TOTAL
MALE
FEMALE
TOTAL
TOTAL
MALE
FEMALE
TOTAL
NDENT
School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replaced Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)
School ID
Region
Division
School Name
District
(A) Nationally-Funded Teaching & Teaching Related Items
Title of Plantilla Position

(as
Number of Incumbent
appeared in the appointment document/PSIPOP)
(B) Nationally-Funded Non Teaching Items
Title of Plantilla Position

(as
appeared in the appointment document/PSIPOP)
(C ) Other Appointments and Funding Sou
Number of
Incumbent
Title of Designation
(Designation as appeared in the
contract/document: Teacher, Clerk, Security
Guard, Driver etc.)
Appointment:
(Contractual, Substitute,
Volunteer, others specify)
EDUCATIONAL QUALIFICATION
Employee No. Name of School Personnel
(or Tax
(Arrange by Position, Descending)
Identification
Number -T.I.N.)
Sex
Fund Source
Position/
Designation
Nature of
Appointment/
Employment
Status
Degree / Post
Graduate
Major/ Specialization
* Daily Program (time du
Minor
Subject Taught (include

Grade & Section), Advisory
Class & Other Ancillary
Assignment
DAY
(M/T/W/TH
/F)
From
(00:00)
Ave. Minutes per Day
(or Tax
Identification
Number -T.I.N.)
Sex
Fund Source
Position/
Designation
Nature of
Appointment/
Employment
Status
Degree / Post
Graduate
Minor

Assignment
DAY
(M/T/W/TH
/F)
From
(00:00)

GUIDELINES:
Submitted by:
1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during SY, updated Form 19 must submit to the Division Office .
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest. This form shall also serve as inventory list of school
personnel.
(Signature
(or Tax
Identification
Number -T.I.N.)
Sex
Fund Source
Position/
Designation
Nature of
Appointment/
Employment
Status
Degree / Post
Graduate
3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported.
4. * Daily Program Column is for teaching personnel only.
Minor

Assignment
DAY
(M/T/W/TH
/F)
From
(00:00)
Updated as of: ______
School Year
d Funding Sources
Fund Source
(SEF, PTA, NGO's etc.)
Number of Incumbent
Teaching
NonTeaching
rogram (time duration)

Total Actual
Teaching
Minutes
To (00:00)
Assignment per
Week
Minutes per Day
Minutes per Day
Remark/s (For Detailed

Items, Indicate name of
school/office, For IP's
-Ethnicity)

Total Actual
Teaching
Minutes
To (00:00)
Assignment per
Week

-Ethnicity)
Minutes per Day
Minutes per Day
Minutes per Day
Minutes per Day
Minutes per Day
ed by:

Total Actual
Teaching
Minutes
To (00:00)
Assignment per
Week

-Ethnicity)
d as of: ___________________________
School Form 7, Page 2 of ________

School Forms 1 7

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School Form 1 (SF 1) School Register

Father (1st name only if family

Mother (Maiden: 1st Name, Middle &

Father (1st name only if family

List and code of Indicators under REMARK column

Name of Public (P) Private (PR) School & Effectivity Date

CCT Control/reference number & Effectivity Date

Name of Public (P) Private (PR) School & Effectivity Date

Name of school last attended & Year

Mother (Maiden: 1st Name, Middle &

(Signature of Adviser over Printed Name)

Reason and Effectivity Date

Learner With Dissability

Father (1st name only if family

Mother (Maiden: 1st Name, Middle &

GUARDIAN (If not Parent)

(Please refer to the legend on

GUARDIAN (If not Parent)

ture of Adviser over Printed Name)

(Please refer to the legend on

(Signature of School Head over Printed Name)

GUARDIAN (If not Parent)

(Please refer to the legend on

School Form 2 (SF2) Daily Attendance Report of Learners

Report for the Month of

MALE | TOTAL Per Day

Total for the Month

(1st row for date, 2nd row for Day: M,T,W,TH,F)

FEMALE | TOTAL Per Day

Combined TOTAL PER DAY

1. CODES FOR CHECKING ATTENDANCE

* Enrolment as of (1st Friday of June)

Registered Learner as of end of

Percentage of Enrolment as of end

a.4. Family problems

Late Enrollment during the month

Average Daily Attendan

Percentage of Attendance for t

(1st row for date, 2nd row for Day: M,T,W,TH,F)

Total for the Month

School Form 2: Page 2 of ________

REMARK/S (If DROPPED OUT, state reason, please refer to

REMARK/S (If DROPPED OUT, state reason, please refer to

No. of Days of Classes:

Summary for the Month

rner as of end of the month

olment as of end of the month

th 5 consecutive days of absences:

ature of Teacher over Printed Name)

REMARK/S (If DROPPED OUT, state reason, please refer to

(Signature of School Head over Printed Name)

School Form 3 (SF3) Books Issued and Returned

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & T

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

BoSY:__ Date EoSY: _