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The role of the Secretary is to support the Chair in ensuring the smooth functioning of the Management Committee.
In summary, the Secretary is responsible for:
1.
2.
3.
4.
Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and
(where relevant) ordinary members of the organisation.
Filing minutes and reports
Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or
officers of voluntary organisations.
Company secretary
*Since April 2008, private companies are no longer required to have a Company Secretary, but Companies House needs to be
informed if no Company Secretary is appointed and you must ensure this complies with your Articles of Association
If your organisation is incorporated as a limited company (e.g. Company Limited by Guarantee or a Community Interest Company),
you may also have a Company Secretary*, which is different from the role of an honorary secretary. This post carries greater
responsibility than an honorary secretary to ensure that the requirements of Company Law are met.
Executive assistant[edit]
Civilian[edit]
The work of an executive assistant differs slightly from that of an administrative assistant. Executive assistants work for a
company officer (at both private and public institutions), and possess the authority to make crucial decisions affecting the
direction of such organizations, and is therefore a resource in decision-making and policy setting. The executive assistant
performs the usual roles of managing correspondence, preparing research, and communication while also acting as the
"gatekeeper", understanding in varying degree the requirements of the executive, and with an ability through this
understanding to decide which scheduled events or meetings are most appropriate for allocation of the executive's time.
An executive assistant may from time to time act as proxy for the executives, representing him/her/them in meetings or
communications.
An executive assistant differs from an administrative assistant in that they are expected to possess a higher degree of
business acumen, be able to manage projects, as well as have the ability to influence others on behalf of the executive.
Definition
Officer appointed by the directors of a firm as responsible for ensuring that firm's legal obligations under
thecorporate legislation are complied with. His or her formalduties include (1) calling meetings,
(2) recording minutesof the meetings, (3) keeping statutory record books, (4) proper payment
of dividend and interest payments, and (5) proper drafting and execution of agreements, contracts,
and resolutions. A company secretary is not automaticallyan employee of the firm and,
if employed with executiveresponsibilities, not be its director shareholder. If a firm has only two directors,
one may act as its secretary; but a sole director may not. A firm (such as of accountants) may not act as a
company secretary for any firm. Called corporate secretary in the US.