BCC BR 107 127

BCC: BR: 107/127
Date: 17.03.2015
ISSUED BY CORPORATE ACCOUNTS & TAXATION

DEPARTMENT,
BARODA CORPORATE CENTRE, BANDRA (E), MUMBAI
MASTER CIRCULAR
ON CLOSING ACTIVITIES
31st March 2015
TO
ALL THE BRANCHES / OFFICES IN
INDIA AND ABROAD
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Corporate Accounts & Taxation Department, 2 nd Floor, Baroda Corporate Centre, BKC
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280, Fax (022) 26526890
email id : accounts.ho@bankofbaroda.com
INDEX
Master circular on Closing Activities 31 st March 2015.
Sr. no.
1
2
3
4
5
6
7
8
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
1
2
3
4
5
6
7
8
9
10
11
12
13
14(a)
& (b)
15 (a)
& (b)
16
17
Particulars
Preliminary
Closing Returns
Important accounting/ closing guidelines
Compliance to auditors observations
Certificates
Taxation related guidelines
Statutory Branch Audit
Mailing instructions / Time schedule
Annexures
Particulars
Check List before closing of books
Variance Analysis sheet
New GL/ PL codes given during the year
Guide lines regarding ASCROM system
Guide lines for branches under Audit
Reporting of Inter Branch Forex Transactions Note-4 A
Significant Accounting Policies
Time Schedule for Audit
List of Items for which branches are not required to make provision.
Guidelines regarding ALM Statement
Changes in current year as compared to previous year closing.
Guidelines for calculation of sacrifice on restructured accounts
12(a) Illustration for calculation of interest sacrifice in restructured accounts
Specific Guidelines regarding Finacle
Processes Automated
Guidelines on Unhedged Foreign Currency Exposure.
Certificates
Certificate on remittance to DICGCI
Discontinued
Statement of Cash & Bank Balance as on 12 odd dates
Certificate on exposure to Sensitive sectors
Certificate on Ghosh Committee recommendations
Certificate on Jilani Committee recommendations
Movement Chart of Gross NPA
Certificate on restructured accounts
Certificate on subvention claim for interest relief 2014-15
Certificate on subvention claim in respect of Rupee export credit
Certificate on incentive for timely repayment of short term crop loan
Discontinued
Scheme of 1% Interest Subvention to Housing Loans. (For amount of
subvention received during the FY 2014-15)
Certificate by Auditors in respect of Education Loan Interest subsidy Scheme
-(ELIS) (For claims submitted during the FY 2014-15)
Discontinued
Discontinued
Page no.
3
4-12
12-31
31-32
32-34
35-37
37-38
38-40
Annex.no
I
II
III
IV
V
VI
VII
VIII
IX
X
XI
XII
XIII
XIV
XV
Certi no.
1
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Corporate Accounts & Taxation Department, 2 nd Floor, Baroda Corporate Centre, BKC
3
4
5
6
7
8
9
10
12
14
15
18
19
20
21
Claim for Interest Subvention for lending to Women SHGs for the credit upto
3 Lacs (for the year 2014-15)
Claim for Additional Interest Subvention for the prompt payment for eligible
WSHG from 01.04.2014 to 31.03.2015
Certificate under the Credit Linked Capital Subsidy Scheme (CLCSS) for the
year 2014-15
Certificate of remittance of recoveries made under CGTMSE Claim settled
accounts
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
18
19
20
21
BCC: BR: 107/127
Date: 17.03.2015
Dear Sir,
Re: Annual Closing of Accounts and Statutory Audit for the financial year ending 31st
March 2015.
Preliminary:
ANNUAL CLOSING of accounts for the year ending 31st March 2015 is approaching fast. Branches /
Administrative Offices are requested to gear up for carrying out Closing activities, as the
publication of Financial Results is based on the quality touch given to Closing work at the level of
Branches as well as Administrative Offices.
The annual audited Financial Statements of our Bank are read and analyzed by cross section of
public including Shareholders, Regulators, Depositors, Financial Managers, Credit Rating Agencies
and overseas regulators / Investors etc. It also displays our Banks compliance to various norms /
directives, guidelines issued by Reserve Bank of India, SEBI and the Accounting Standards issued
by ICAI.
We would, time & again, like to emphasise that closing activities are required to be carried out at
every level with utmost care and due diligence within a given time schedule so that
regulatory requirement and expectations of top management are met. We, therefore, request you
to ensure that all the closing activities are carried out very meticulously with accuracy.
Corporate Accounts & Taxation Department is issuing Master Circular for Closing since 2008-09
covering detailed guidelines on different areas and the circular has been bifurcated in different
sections viz. closing returns, statutory branch audit and certificates etc. to make it further easy to
understand. Branches should keep this Master Circular handy for reference purposes.
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CLOSING RETURNS:General:
Branches are aware that we have introduced centralized mapping for generating Closing
return I & II from FINACLE and have freezed the manual intervention / option in generating
the closing returns. The wrong accounting may result in to
i. Wrong reporting of the financial information.

ii. Reporting negative balances, which may lead to non acceptance of data by the system and
result in non generation of the Returns
Therefore, please scrutinize the Balance Sheet and Profit & Loss Account well before the
closing and ensure to rectify the discrepancies if any.
Verify the codes showing negative balances and rectify before closing the books.
Ensure that all the accrued income and expenses are booked with due accuracy to avoid
any MOC.
Branches are required to report Memorandum of Changes in connection with rectification

for Individual GL/PL head for Rs 50000/- or more.
However if there is MOC for reversal of Interest in NPA accounts, Only the MOC is required
to be prepared and signed but no entry is required to be passed by the Branch for the said
MOC as the same will be passed by system due to centralised marking of NPA.
Fund Transfer Pricing (FTP)
As per revised procedure for accounting of FTP (H. O. Interest), with effect from
Accounting year 2014-15, FTP will be applied on quarterly basis as under:
Under new system, Data ware house will calculate amount of FTP and provide branch wise
FTP amount to data centre.
Data centre will pass the entry based on the calculation given by Data Ware House.
First time HO interest was applied for three months i.e. March, April & May-2014 for June
quarter. Thereafter it was applied for the months of June, July and August-14 for
September -14 quarter and so on.
Data Centre will credit / debit profit & Loss account of respective SOLs by crediting /
debiting HO (SOL 1087.)
Branches are required to calculate eligible subsidies and pass entry for claiming
subsidy for the quarter on last working day of the quarter.
For claiming subsidy, entry as under will be passed:

Cr. PL HO Interest earned (subsidies) Account
Code no.42801001
Dr. GL HO Interest Receivable Account
Code no.26691001
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Closing Return no.1 (Balance Sheet - Form No. 154):

i. Entries for contra items:
a. It should be ensured that contra entry for recovery under PWO is passed through
finacle code 63001001 and 73001001 only and balance in both these codes is equal.
b. Entry for claims against Bank not acknowledged as debt should be passed under
finacle code no.61001001 and 71001001 and balance in both these codes should be
equal.
ii) For Erstwhile EBNSBL Branches (Erstwhile Benaras State Bank Ltd.)
Detailed break up of NRR advances as on 19.6.2002 has been advised to all the EBNSBL
Branches. These Branches should ensure that the same amount is reported under Other
Assets (Code No.2826). Please note that the amount will not change on account of any
recovery in the account. The recovery amount has to be credited to EBNSBL NRR Collection
A/c. under Other Liabilities (Code No.5022).
iii) For Erstwhile ESGLBL branches (Erstwhile South Gujarat Local Bank Limited)
Detailed break up of NRR advances as on 24.06.2004 has been advised to all ESGLBL
Branches. These Branches should ensure that the same amount is reported under the
Other Assets (Code No.2832). Please note that the amount will not change on account of
any recovery in the account. The recovery amount has to be credited to ESGLAB NRR
Collection A/c. under Other Liabilities (Code 4946).
iv) Erstwhile Memon Co operative Bank Ltd. (EMCBL)
Break up NRR Advances account is provided to all the EMCBL branches. Branches should
ensure that same amount is reported under code no.2842. Recovery made after take over
should be reported under code no.4933- Collection account NRR Memon Bank Advances
Account.
Closing Return no. 2 (Profit & Loss A/c Form No. 249):
i. Branches should report separately Income on account of Postage, telegram, telex
recovered, (finacle code no.42701005), Inspection charges (finacle code no.42701014),
etc. in separate codes given in Income side.
ii Branches are requested to check before closing the books, if any negative (-) balance is
appearing in any code, on account of passing income eg. Inspection charges recovered
etc. under expenses head or vice versa it should be transferred to correct account head
by passing correct accounting entry.
Closing Return no. 3

In the Closing Return No.1- Balance Sheet, under Contingent Liabilities- gross balance of
Bills for Collection Account under Code No. 6200 is reported as per General Ledger of the
branch.
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The Break up of the balance should be correctly filled up in Closing Return No. 3. (Item B
and C), as per G/L Head. The Branches have to exercise due care to fill in the data in
respect of bills received from / sent to our own Offices in the statement after due scrutiny
of the G/L Account. This will avoid inflated figure of Bills for Collection for bills sent to our
own Offices.
In Return No. 3, only the Authorised Branches (B Category branches) will report figures
against item C in column Total Amount and column Payable in India, in respect of bills
(payable out side India) received by them from Non-authorised Branches. Further, the
figures in the column Payable outside India will be reported only by B; category
Branches.
Since all the branches are now under finacle, the extant guidelines for lodgement and
collection are as under:
CHEQUES :
Lodging branch
Lodgement of out station cheques will be done from any CBS Branches through menu
option OBC for instruments drawn on any other bank and sent to our branches.
Note: No contra entry will be passed at the branch level after lodgement; it will
be passed at the centralised branch i.e ( SIR P M Road branch, Mumbai )
Collecting Branch
After receiving the forwarding letter along with the instruments from the sending Branch,
Collecting branch will open a clearing zone for acknowledging the instrument as per the
zones specified. On acknowledgement, contra entries will be reversed at the
centralised branch. (SIR P M ROAD BRANCH, MUMBAI)
Contra voucher for lodgment /acknowledgement of Outstation cheques will be passed in
centralized branch only through batch job.
Documentary bills :
1. All the outward inland bills will be lodged through the menu FBM under the register OBC
and sub registers OBCS and OBCU (sight, usance).The necessary contra entries at the
time of Lodgement and realisation will be passed at the branch level.
2. All the inland inward bills are lodged through FBM menu under the register IBC and sub
registers IBCS and IBCU (sight, usance). The necessary contra entries at the time of
Lodgement and realisation will be passed at the branch level.
3. At the B category branches, the foreign bills for collection are lodged through the menu
FBM under the register FBC and sub registers FBCS and FBCU for the instruments
received from their customers as well as other C category branches reporting to them.
The necessary contra entries at the time of Lodgement and realisation will be passed at
the branch level ( B category )
4. All the bills received from abroad are lodged through menu FBM under register FIBC and
sub registers FIBCS and FIBCU.
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Closing Return no.4 Claims Against the Bank not Acknowledged as Debts.
1. It is observed that Branches/ Zones are not furnishing the full details of the claims in
particulars column and also there is inconsistency in reporting the amount of claims lodged
and amount considered by the auditors. Therefore policy guidelines were framed and the
same were advised to branches also vide our master circular no.BCC:BR:103/249 dated
05.09.2011, branches are advised to follow guidelines scrupulously.
2. Branches are advised to ensure that entry in their books has been passed for all claims
against the Bank not acknowledged as debt and reversal of entry has been passed on
settlement / deletion of a claim. Branches must ensure that amount reported against code
6125 is tallying with amount reported in Column 5 of Return no. 4.
Please also note that at branch level no entry is required to be passed for the amount of
provision considered and reported in Column 6 of this Return.
3. Vide our Master circular no. BCC:BR:102:66 dated 02.03.2010 and BCC:BR:103/249
dated. 05.09.2011 branches were advised the guidelines relating to maintenance of
records and reporting relating to Claims. We trust that proper record is being maintained
by the branches. Please note to keep the same updated.
4. As regards provision the following are the applicable guidelines :
i.
In respect of suit filed claims, provisions should be based on following guidelines as

approved by the Board :
Claims against Bank not involving tax
Provision
liability of any type
(%)
Where decree is passed but no appeal is preferred within prescribed
100
limitation period
Where decree is passed and first appeal preferred but injunction /
100
stay against execution is rejected.
Where decree is passed and first appeal is preferred and injunction
25
/ stay against execution is granted.
Where as per the rule of law, advance deposit of the decretal To the extent of
amount or the part thereof is required to be deposited with the amount deposited
Court
in the court.
Where Banks appeal is dismissed and Bank prefers a second appeal
50
Where second appeal is also dismissed but on legal advice SLP filed
100
with Supreme Court.
ii. Other non-suit filed cases of Rs.10 Lacs & above may be referred to Dy. General
Manager (Legal), BCC, Mumbai through your Regional /Zonal office as a committee will
be taking the decision about provisioning in such cases. The Branches should give
following details:a. Name of the Petitioner/ Plaintiff/ Complainant.
b. Case Number _____pending before ________Court/ Tribunal/ NCDRC & State
CDRL.
c. Amount Involved.
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d. Whether it is first stage/ Appellate Stage/ Second Appeal

Cases wherein appeal is pending and Bank has already deposited certain sum in the
court as per law or as directed by concerned Judicial Authority, the amount so deposited
is to be appraised to BCC Legal Department.
iii. Other non-suit filed cases of less than Rs.10 Lacs may be referred to Regional/Zonal
Head for necessary guidance in this matter.
Regions/Zones to ensure that latest status of claims and provisioning
requirement is stated in the Returns.
Closing Return no. 6A & 6B
After implementation of FASSET module in finacle system, Return no. 6A & 6B are generated
through finacle. Branches are required to ensure that:
All Entries related to Purchase /Sale /Transfer etc. of Assets are passed in FASSET before
closure of FASSET menu in Finacle (which is done normally in the last Week of the
Quarter)
Entries for sale/purchase transactions are passed in the system under correct head and
through correct menu.
Now branches are not required to work out and pass any entry for depreciation, as the
same is done through the system.
Capitalise the cost of ATM/BNA/VSAT/SSPBP/CDM/IBK etc. supplied to them by BCC

before the closure of FASSET menu of Finacle. No Entry should be pending in
Region/Branch office Administrative/ Intermediary Account for responding in relation cost
transfer of these Assets
Branches should generate Return no.6A & 6B through finacle and punch the data in CLORETS
system.
This may also be noted that Bank has implemented provisions of companies Act 2013 for
calculation of depreciation, based on residual useful life of fixed assets. Records of fixed assets
are kept on centralized system and depreciation is also applied centrally by Data Centre.
Closing Return no. 7
This closing return is bifurcated in three parts, the details of which are as under:
Part A: Sensitive Accounts.
In this part of the closing return, all the accounts which branches were reporting hitherto will
continue to report. There is no change in the guidelines. However, branches are advised to
exercise due care while reporting the amount outstanding for 3- years and above. It should
also be ensured that data reported in this closing return are tallying with statement of agewise
breakup of sensitive accounts submitted to higher authorities/ IBO deptt. BCC, Mumbai.
Part B: Nostro accounts
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In this part of the closing return only specialized integrated treasury branch (SITB) Mumbai and
erstwhile PMOs are required to report outstanding debit entries both in mirror and NOSTRO
accounts which are outstanding for 2- years and above. Other branches will report- NILunder this part.
Part C: Local Branch Office /Local Main office/ Service branch account.
In this part of the closing return the branches should report the balance of the account with
LMO/LBO/Service branch against code 2600/4490/2620/4510. Further against the outstanding
balance if some amount is outstanding for more than 6- months the same should be reported
with net balance i.e debit minus credit or Credit minus Debit. For example if the outstanding
against code 2600 is Rs.50,55,000/- and outstanding balance of Debit entries outstanding for
more than -6- months is Rs.1,50,000/- and credit entries is Rs.1,10,000/- the net balance
Rs.40000/- should be reported in the column for reporting for 6- months and above. As the
same is required to be provided at corporate level.
Under this part LBOs will report un-reconciled entries of more than -6- months as under:
1
2
3
4
code
Amount outstanding
2600
4490
2620
4510
If net o/s is in Dr.

If net o/s is in Cr.
-NIL-NIL-
Out of which amount outstanding of unreconciled entries for -6- month and
above
Dr. entries originated by the branch (LBO)
Cr. entries originated by the branch (LBO)
Dr. entries originated by the LMO/Ser.Br.
Cr. entries originated by LMO/Ser.Br.
Service branch/LMO will be reporting outstanding balance against code

no.2620/4510 but will not report any amount for un-reconciled entries as the same
is reported by LBOs.
The branches are further advised as under:
1. In sensitive accounts, O/s above 3 years and provision required at HOCORP should be the
same except in refundable/Recoverable Deposits.
2. It has been observed that due care is not exercised by the branches while reporting the
outstanding balance above 3 years. This results in to avoidable correspondence and excess
provision. We therefore request to exercise utmost care while reporting the amount above 3
years and suggesting the provision required.
3. Branches should reconcile their account with service branch/LMO on regular basis so that
the account as on 31st March is reconciled timely for reporting in closing Return no.7 and
getting the same audited.
4. SITB and erstwhile PMOs should reconcile their NOSTRO account on regular basis so that
the account as on 31st March is reconciled timely for reporting in closing Return no.7 and
getting the same audited.
5. Branches/ Regions/Zones are also advised that while reporting the age wise balances of
sensitive accounts/Nostro accounts/ LMO/Service branch account to next higher authority, it
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is ensured that the amount reported, outstanding for 3- years and above, -2- years and
above and 6- months and above respectively in part A, B & C of the return.
Closing Return no. 8 Break up of outstanding entries in GL Suspense A/c
Branches are advised to carefully note the following guidelines: 1. Advances outstanding in GL Suspense General if any advance is of doubtful nature the
provision against the same is required to be made to the debit of relevant Profit & Loss
account by crediting GL adjusting account - code 4870 at branch level.
2. All the legal expenses are now debited directly to PL- law charges. If any branch is having
outstanding balance in GL law charges account , please ensure that the same has been
made NIL to the debit of PL law charges before 31.03.2015.
The amounts in respect of frauds, forgeries, embezzlements, fraudulent or wrong payment etc.
are now required to be reported separately in GL code 2802 i.e. Suspense A/c Frauds.
Closing Return no. 9 Additional Information/ Certificate
This return relates to confirmation regarding verification of cash & Foreign currency notes,
security forms, reconciliation of Bank A/cs and confirmation of Compliance with SAP as issued
vide HO Circular No. HO: BR: 94/106 dated 23.08.2002. The branches should send the same
to Region and Region to consolidate and send to Zonal Office, who should submit the same to
Corporate Accounts & Taxation Department, BCC, Mumbai for Zone as a whole. Since there
are no data for compilation, reporting will be made only if there is any adverse reporting by any
branch. This statement is not to be audited by Auditors.
Closing Return no. 11 Bad Debts Written-off.

Branches are advised to ensure that
1. Classification under Priority Sector, Non-priority sector is done with due accuracy as the
data are used for multi-purposes including reporting to RBI.
2. Total of net balance written off should tally with PL Code 1720.
(Bed debts Written off other than advances: There is a separate head for
accounting of bad debts written off other than advances cloret code 1736 (finacle code
54531034). Branches are required to scan code no.1720, this code should have amount
related to advances account only. If any other amount is debited to this account it should
be transferred to code 1736.)
3. If recovery is received in any written off account during the same financial year in which it
was written off, the amount written off should be reported net of recovery for that
particular account (actual write off less(-) recovery received after write off during same
financial year of write off)
4. Details of the account should be given only in thousands (000s), for the accounts
where the written off amount is Rs.25000/- & above and this information needs to be
provided for all the accounts written-off during the F.Y. 2014-15.
===============================================================================
10
Closing Return no. 13 - Capital Adequacy Basel-I

Branches are advised that from 31.03.2011 Closing Ret. No.13 is generated through ASCROM.
Branches are advised to generate the Return from ASCROM by invoking the following menuBASEL II Risk Weight Assets section A
BASEL II Risk Weight Assets section B
The detailed guidelines for generation of report are given in annexure-IV attached to this
circular. Please note that the ASCROM CELL, shall be separately informing about the
improvement/modifications made, if any, for the data updation for March, 2015.
Branches are advised to ensure that the report generated through ASCROM is got
audited by Statutory Branch Auditors.
Closing Return no. 14 & 14 D Memorandum of Changes (MOC)
It may please be noted that in view of the concept of materiality, all MOCs with
individual head of account for Rs.50000/- and above, need only to be considered
for reporting in the MOC Returns. There should not be any MOC in respect of in-house
adjustment e.g. for HO interest payable / receivable, Inter Branch Transactions etc.
In respect of all the MOCs, necessary rectification entries of actual amount should invariably be
passed in branch books, wherever required, subsequent to 31.03.2015 during Financial Year
2015-2016, during the course of Audit itself. No rectification entry should be passed in respect
of any error in computation of HO Interest.
In case the MOC affects Classification of Advances Accounts, for example Classification of
Account into NPA from Standard category, then, besides MOC in Return No. 14-D, any interest
reversal affecting P/L, corresponding effect should also be reflected in Return No. 14. (though
it may be below Rs.50000/-). In Return No. 14-D the borrower account, which is down graded,
should be properly classified, i.e. from Standard category to NPA and correct amount of
Interest reversed should be reported in Return No. 14 &14-D.
Moc in respect of subvention claims should also be reported irrespective of amount
of Claim .
The Branches are requested to classify the advance accounts as per IRAC guidelines and
circulars issued by our Recovery Dept. If there is a change in classification of an advance
account at the instance of Auditors, the branches are advised to discuss the issue with the
Reporting Authority/Zonal Authority, as the case may be, and settle the matter to the
satisfaction of the Auditors. The Branches are advised to prepare, submit a detailed note to the
higher authorities, in the event of their not agreeing with any MOCs proposed by the Auditors,
and to settle the issue at the Branch level itself, with the guidance of the Regional Office.
NO ADVANCE ACCOUNT SHOULD BE LEFT FOR DISCUSSION AT REGIONAL OFFICE LEVEL AFTER
BRANCH AUDIT IS OVER. WE REPEAT THAT IN A SITUATION OF DIFFERENCE OF OPINION WITH THE
BRANCH AUDITORS, THE BRANCH SHOULD IMMEDIATELY GET IN TOUCH WITH THE REGIONAL
AUTHORITY WHO WILL PROVIDE NECESSARY GUIDANCE AND SUPPORT FOR FINALISATION OF THE
ISSUES. THIS MAY PLEASE BE CAREFULLY NOTED AND SCRUPULOUSLY FOLLOWED.
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11
The nature of both MOC-14 & 14D are given below which should be prepared in actual rupees
only.
Sr.No
.
Nature of changes / modifications
Classification of Advances and provisioning
II
Other changes relating to P/L accounts and Balance Sheet

accounts (including reversal of income in case of change in
borrowal status from standard to NPA)
Return No.
14 D
14
All columns should be properly filled up including GL & PL A/c no.

Closing Return no. 15 to 20 on Advances: ASCROM
Detailed guidelines are as per ANNEXUREIV.
Closing Return no. 21 (Applicable to Rural branches only)
Statement of outstanding total deposits & total advances at rural branches
Return no-22 Maturity Pattern of various Liability and Assets:
Return no. 22 is related to maturity pattern of advances, deposit and borrowings etc. detailed
guidelines in this regard are given in annexure-10 to this circular.
B. IMPORTANT ACCOUNTING / CLOSING GUIDELINES:

1.
Focused attention on some G/L and P/L accounts:

Branches are advised to ensure the monitoring of following accounts and taking necessary
actions before 31st March 2015.
i) Procedure for transfer of Balance in OD account of Administrative offices- Administrative

offices are required to transfer the balance outstanding in their OD account to base branch
OD account using menu option ( TM) in finacle on 31 st March every year. The menu (TM)
will be available to administrative office users on 31 st March only for this purpose.
.
ii) Recovery in Write off accounts:
Amount of Bad debts write off should be debited to code no.1720 and proper records
should be maintained.
All recoveries in Bad debts written off accounts including prudential write off accounts
are to be reported in P/L Code -3266. (finacle code-42701013)
The balance outstanding in PWO accounts be tallied and should match with the GL
Code -5007/2937 (finacle code-63001001 & 73001001). Discrepancy if any should be
informed to Recovery department, BCC, Mumbai.
Recovery made in the year of write off should not be reported as recovery in write off
accounts but be netted in write off accounts itself.
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12
iii)
Proxy accounts: At present entries in proxy account relating to charges (Minimum

Balance, Ledger folio, Inward/Outward Clearing return, ECS return, Dormant account
charges) outstanding beyond 7 days are reversed periodically by Data Centre and lien
marked in the account. The said reversal will be run by Data Centre.
On the last day of closing, all CBS branches are required to ensure that there is NIL
outstanding of entries other than charges in proxy account. (Use menu OSPRO for
listing outstanding entries other than charges in proxy account)
No provision is required to be made by branches against amount outstanding in proxy
account.
iv) All interest income on NPA accounts should be passed through PL code no.5250 (finacle
code 41401012) only.
v) Computer software charges (PL-1651): Finacle code-54521007. This account is meant for
debiting software expenses. Since, no software is purchased at branch level ideally there
should not be any balance in this account. Please scrutinize the account and ensure NIL
balance as on 31.03.2015.
vi) Bills payable account (GL-4390): finacle code 15101001- branches are required to scan
this account and if any amount is outstanding in this account it should be transferred to
appropriate account. Please ensure NIL Balance in Bills Payable account on 31.03.2015.
vii) BOB Card Limited payment account (Cloret code 2911, Finacle code 26671009) and BOB
Card Limited cheque payable account (Cloret code 4925, Finacle code 15181024). These
codes are meant only for Colaba branch and therefore there should not be any
outstanding balance against these codes at branches other than Colaba branch. Please
scrutinize, monitor and ensure NIL balance on 31st March 2015 against these codes.
viii) PL inspection charges (Cloret code 1670, Finacle code 54501008 and 3269, Finacle code
42701014): It has been observed that branches are using one code only both for
Inspection charges recovered and the cost incurred on inspection resulting which negative
balance is reported against the above codes. Please note that cost of inspection
should be debited to PL code 1670 and the recovery of inspection charges from
Constituents should be credited to PL code 3269.
ix) PL Postage code 1550 (Finacle code 54201001) and PL Postage Telegram Telex expenses
recovered code 3243 (Finacle code 42701005): It has been observed that branches are
not accounting for the postage cost and recovery of postage charges through these
accounts. Please ensure that both the codes are used and wrong accounting entries are
rectified before 31st March 2015.
x) GL suspense Law charges code 2800 (Finacle code 26501006): Branches are aware that
all the legal cost is directly debited to P&L account and a shadow record of the same is
maintained. Please ensure that outstanding balance if any against code 2800 is made NIL
to the debit of PL Law charges code 1540 (Finacle code 54571001).
xi) PL Commission Earned:- The Statutory Central Auditors have pointed out that branches
are not identifying the sub-heads of commission earned and accounting the income under
Commission Earned-Others. As a result, the commission earned on Banks various
===============================================================================
13
products is not ascertained and the basic purpose of bifurcation is defeated. Branches are
therefore advised to ensure correct accounting of commission earned in respective subheads.
xii) As per RBI guidelines the Margin against LC and Guarantee should be reported in other
liabilities, branches are therefore advised to transfer the same in other liabilities (Cloret
code 4920) if it is reported under Deposits. For transfer the same from Deposit to Other
liabilities branches will have to modify the GL Sub head Code using MENU option
TACBSH.
xiii)
Demat Earning: It has been observed that many identified branches for Demat
business do not account for the Demat earning in correct PL head, due to which it
becomes difficult to reconcile the Demat earning with PL and DEBOS (Depository
application). We therefore advise to credit the same correctly as under:
Sr. No.
1
2
3
4
5
6
7
8
9
xiv)
FINACLE Code
42102001
42102002
42102003
42102004
42102005
42102006
42102007
42102008
42102009
Description
Depository
Depository
Depository
Depository
Depository
Depository
Depository
Depository
Depository
Annual maintenance charges (AMC)

transaction charges
demat charges
pledge charges
stationery charges
postage charges
account opening
penal charges late payment
miscellaneous charges
Mapping of FINACLE codes with CLORETS code :

In CLORETS there is option available for viewing the Finacle mapping to CLORETS. The
navigation is given below.
Balance Sheet Codes:
Main Menu -3) Miscellaneous Functions - 6) View GL Mapped File.
Profit and Loss Codes:

Main Menu -3) Miscellaneous Functions - 7) View PL Mapped File.
The output of the option is stored in VW.TXT file. The printout of the same can be
taken from Windows/DOS prompt.
The soft copy of Closing Returns in PDF formats is uploaded in our banks intranet site
under Organisations
HO ACCTS
&
AUDIT
H.O.Documents
Resources Closing Return No. 1 & 2 and Closing Return No. 3 to 21
===============================================================================
14
2. Specific Finacle guidelines : Specific finacle guidelines are attached as Annexure-13 to this circular.
3. Certificate 1 of sharing of the recoveries with DICGCI in claim paid account
The branches are advised to ensure that if they have remitted any amount of share under
SL(SSI)1981 to DICGC directly and /or share under SLGS 1971 to nodal branch, they must
include this amount in the certificate no 1 and get the same Audited. This certificate
should be submitted to respective Regional office with complete break up of the
remittances.
The Audited Certificate no 1 should be in agreement with the total amount received by the
DICGCI during 01.04.2014 to 31.03.2015.
The Regional office must ensure that the amount received by nodal branch have been
remitted to DICGCI. They should compile the complete details of remittances made to
DICGC directly and through nodal branches and consolidate the information in certificate 1
and submit to Zonal office.
The Zone are advised to consolidate the certificate no. 1 with complete break up of
remittance to DICGC which should tally with the amount remitted through nodal branches
and directly by the branches in the Zone for the period 2014-15 and submit to our office.
All care should be taken to ensure correctness of the certificate.
4. Interest relief receivable for providing short term credit to farmers for KHARIF
and RABI.
i. Union Budget 2013-14 - Audit & Submission of Additional Claims for Interest
Subvention @ 2% & full claim for Incentive on prompt repayment @3% to

farmers.
ii. Union Budget 2014-15- Audit & Submission of Interest Subvention @2.00 %
claim
Rural & Agri. Banking Dept. BCC, Mumbai has already issued the detailed guidelines
for calculating and claiming interest subvention & Incentive Subvention on short term
production credit provided to farmers vide circular No BCC:BR:107/100 dated
02.03.2015.
5. Certificate no-9
2 % Interest Subvention for crop loans disbursed during the current fiscal
Branches should submit 2.00% interest subvention claims for the whole year duly
audited, for the loans disbursed during 01.04.2014 to 31.03.2015.
Clorets code 2895 GL Suspense -2014-15 Kharif Rabi 2.00% interest Subvention to
farmers (Finacle code XXXX0026501085).
===============================================================================
15
6. Certificate no-10
2% Interest Subvention Additional Claims for the loans disbursed during

01.04.2013 to 31.03.2014 but continued beyond 31.03.2014.
The branches should submit 2.00% interest subvention claims duly audited, for the
loans disbursed during 01.04.2013 to 31.03.2014 but continued beyond 31.03.2014
upto due date or 12 months from the date of disbursement whichever is earlier. Please
note that these claims are to be submitted for such period beyond 31.03.2014.
The Region and Zone should submit the consolidated audited claim directly to Rural &
Agri Banking Dept BCC, Mumbai.
As advised, the branches will use the Cloret Code 2993 & Finacle code
XXXX0026501078 meant for 2013-14.
7. Certificate no-12
3% Incentive for Prompt Repayment to Farmers.

The Branches should prepare the full consolidated claims of three percent incentive paid
to farmers, for the loans disbursed during 01.04.2013 - 31.03.2014 and repaid on or
before due dates. However total claim period should not exceed 12 months for any
account from its disbursement.
Such claim duly audited should be submitted to Rural & Agri Banking Dept BCC,
Mumbai directly.
As advised, the branches will use the Cloret Code 2994 & Finacle code
XXXX0026501079 for passing the entry.
The branches / regions should ensure that the amount of crop loans disbursed and
eligible for subvention (As per audited interest subvention claim submitted for March
2014 certificate-9) should exactly match/tally with amount of disbursement reported in
certificate-12 for this year.
8. Scheme of 1% Interest Subvention to Housing Loans. (For amount of

subvention received during the FY 2014-15) (Certificate- 14(a) & 14(b))
Branches have been advised vide Circulars No.BCC:BR:103/61 dated 28.02.2011 the
guidelines/clarifications for implementation of the Scheme of 1% Subvention on Housing
Loans for limit upto Rs.10/- Lacs with cost of house upto Rs.20/- Lacs w.e.f. 01.10.2009,
BCC:BR:103/103 dated 30.04.2011 the increase in eligible limit upto Rs.15/- Lacs with cost
of house upto Rs.25/- Lacs and BCC:BR:104/284 dated 08.08.2012 the extension of
Scheme upto 31.03.2013.
The scheme has been discontinued w.e.f. 01.04.2013.
===============================================================================
16
Branches are required to get the Audit Certificate from the Statutory Auditor during the
Annual Audit for March, 2015 in prescribed format enclosed (Certificate no. 14(a) & 14(b))
for the claims received under the Scheme of 1% Interest Subvention to Housing Loans
during the current Financial Year 2014-2015.
The certificates should be obtained separately for Earlier eligibility Criteria (Housing Loans
sanctioned between 01.10.2009 to 31.03.2011 provided the Sanctioned Loan amount is
upto Rs.10 Lacs and cost of house does not exceeds Rs.20 Lacs) and Revised Eligibility
Criteria (Housing Loans sanctioned on or after 01.04.2011 upto 31.03.2013 provided the
Sanctioned Loan amount is upto Rs.15 Lacs and cost of House does not exceed Rs. 25
Lacs).
At Regional Office level Branch wise/ year wise consolidated statement for Region should be
got signed from auditors along with Certificate. Similarly the Zonal claim should also be got
certified, a certificate should be obtained along with Region wise details and the same
should be submitted to Corporate Office, Mumbai.
9. Certificate by Auditors in respect of Education Loan Interest subsidy Scheme (ELIS) (For claims submitted during the FY 2014-15)(Certificate-15 a & 15 b)
We refer to the Master circular on Education Loan BCC:BR:106/384 dated 01.09.2014
where in detailed updated guidelines in respect of Education Loan Interest Subsidy Scheme
(ELIS) have been given.
Annual Audit for March, 2015 in prescribed format enclosed [Certificate No- 15(a)] for
claims submitted during the financial year 2014-15 (i.e., claims of Financial Year 2013-14,
including primary & supplementary claims) under Education Loan Interest Subsidy Scheme
(ELIS).
Reports of the claims lodged can be generated through ELISRPT menu option in Finacle
live server by giving half year (year) as 032015.
At Regional Office level Branch wise/ year wise consolidated statement for Region should
be got signed from auditors along with Certificate. Similarly the Zonal claim should also be
got certified, a certificate should be obtained along with Region wise details and the same
- Certificate by Auditors in respect of New CSIS Scheme - Relief on Interest for
Education Loans sanctioned/availed upto 31.03.2009 and outstanding as on
31.12.2013 - Claims submitted during the FY 2014-15. (Certificate- 15 b)
We refer to the Circular No.BCC:BR:106/72 dated 01.03.2014 where in guidelines in respect
of New CSIS scheme to provide interest relief to students who were sanctioned/disbursed
Education Loans upto 31.03.2009 and outstanding as on 31.12.2013 to the extent of
outstanding interest component, have been given. Subsequent clarification on income
certification has been conveyed vide Circular No.BCC:BR:106/175 dated 13.05.2014.
===============================================================================
17
Annual Audit for March, 2015 in prescribed format enclosed [Certificate No- 15(b)] for
claims submitted during the financial year 2014-15 under the captioned scheme.
At Regional Office level Branch wise/ year wise consolidated statement for Region should
be got signed from auditors along with Certificate. Similarly the Zonal claim should also be
got certified, a certificate should be obtained along with Region wise details and the same
10. National Rural Livelihoods Mission (NRLM) Aajeevika ; Interest
Subvention Scheme for SHGs for the period 01/04/2014 to 31/3/2015:
o
Union Budget 2014-15 - Audit & Submission of interest subvention (Maximum upto 3.50%
i.e. the difference between 7% and the actual interest charged/ applied) of the identified
eligible women SHGs.
Union Budget 2014-15 - Audit & Submission of Additional Claims for Interest Subvention @
3% to Women Self Help Groups on prompt repayment.
The Rural & Agri Banking Dept. BCC, Mumbai has already issued the detailed guidelines for
providing interest subvention & Additional Subvention for providing credit to Women Self
Help Groups vide circular No BCC:BR:106:2106 dated 12/12/2014
Certificate no-18 Interest subvention NRLM Claims:
The branches should submit interest subvention claims at the rate of the difference
between 7% and the actual interest charged/applied (i.e. maximum upto 3.50%) duly
audited, for the loans outstanding during 01.04.2014 to 31.03.2015.
The Region and Zone should submit the consolidated audited claim directly to Rural &
Agri. Banking Dept. BCC, Mumbai.
As advised earlier the branches will use the Clorets Code 2997 & Finacle code
xxxx0026501082 (where xxxx refers to Sol ID) meant for 2013-14/ 2014-15.
It should be ensured that the amount of the certificate tallies with the balance
outstanding in this Finacle/Cloret code.
Certificate No -19
3% Incentive for Prompt Repayment to Women Self Help Groups.
The Branches /Regions should prepare the full consolidated claims of three percent
incentive paid to the eligible Women Self Help Groups, for the loans outstanding during
01.04.2014 - 31.03.2015.
Such claim for the period 01.04.2014 to 31.03.2015 duly audited should be submitted to
Rural & Agri. Banking Dept BCC, Mumbai directly.
===============================================================================
18
As advised earlier the branches will use the Clorets Code 2998 & Finacle code
xxxx0026501083 (where xxxx refers to Sol ID) meant for 2013-14/ 2014-15.
It should be ensured that the amount of the certificate tallies with the balance
outstanding in this Finacle/Cloret code.
11. Utilization Certificate under the Credit Linked Capital Subsidy Scheme (CLCSS)
for the year 2014-15 (Certificate- 20)
The branches are advised to ensure that the subsidy amount received under the captioned
scheme during the Year 2014-15 is to be retained in TDR for Three years as per the circular
No.BCC:BR:104/98 dated 19.03.2012. The branches must include details of units in respect
of whom the subsidy amount is received under CLCSS SCHEME in the above certificate and
get the same Audited by the Statutory Auditor of the Branch. This Audited certificate should
be submitted to respective Regional authorities for consolidation.
The Regions are advised to compile the details of all certificates received from the branches
and ensure that the consolidated subsidy amount is tallied with the subsidy amount received
from the Zone during the year 2014-15. The Regions should submit the consolidated
information in the above certificate duly audited to the Zonal office.
The Zones are advised to compile the details of all certificates received from the Regions
and ensure that the consolidated subsidy amount is tallied with the subsidy amount received
from the MSME Banking Department, BCC during the year 2014-15. Similarly the Zones
should also get the certificate audited and the same should be submitted to Corporate
office, Mumbai All care should be taken to ensure correctness of the certificate.
12. Certificate of remittance of recoveries made under CGTMSE Claim settled

accounts (Certificate- 21)
Attention of the Branches is invited to the CGTMSE guidelines contained in
Master circular No. BCC:BR; 106:394 dated 01.10.2014 on CGTMSE wherein
the procedure for sharing of
recovery with CGTMSE is furnished by way of
examples also. Accordingly the branches are required to deposit the recoveries
in the claim settled accounts after adjustment towards the cost incurred by the
Bank for recovery. Now the CGTMSE is seeking the verification of the said
arrangement of depositing of recoveries in such accounts. Hence the branches
are required to get the certificate as per Annexure, with account wise details
and
duly tallied as per the guidelines given therein from the Statutory
Auditors of the branch as at 31.3.15. This Audited certificate should be
submitted to respective Regional authorities for consolidation.
The Regions are advised to compile the details of all certificates received from
the branches and ensure that the consolidated claim amount is tallied with the
claim amount o/s in GL CGTMSE claim received account GL Code 4794 as at
31.3.2015. The Regions should submit the consolidated Account wise
information in the above certificate duly audited to the Zonal office.
===============================================================================
19
The Zones are advised to compile the details of all certificates received from the
Regions and get the certificate audited with Account wise details and the
same should be submitted to Corporate office, Mumbai. All care should be taken
to ensure correctness of the certificate. Please refer to circular
No.BCC:BR:106:195 dated 30.5.2014 on the Maintenance of GL CGTMSE claim
received account.
13. BASEL II Capital Adequacy Guidelines:

Our bank implemented the New Capital Adequacy guidelines, based on Basel II accord,
issued by Reserve Bank of India in April 2007, with effect from 31 st March 2008. The
new version of ASCROM system takes care of the Standardised Approach for Credit
Risk under the New Capital Adequacy Framework (Basel II). Please refer to
ANNEXURE-IV to this circular containing the guidelines for inputting the data in the
ASCROM system, including data on Basel-II guidelines.
Risk Management Department has issued following circulars in connection with
implementation of Basel-II guidelines:i)
ii)
BCC: BR: 102:308 dated 01.11.2010

BCC: BR: 104: 68 dated 22.02.2012
For accurate computation of Risk Weighted Assets on domestic advances, it is

imperative for the branches to ensure the integrity of ASCROM data. Some of the
important points, contained in above Circulars, are given below for attention of
branches for updation of Basel-II data in ASCROM system:i)
Branches should DELETE all limits under CC/OD & BP/BD facilities from ASCROM/
transaction system, which are not in force and effect. In respect of accounts with
interchangeability clause, total limit should not exceed the borrowers sanctioned
limit in the ASCROM system. The un-availed credit limit under line of credit should
be reported under Cash Credit limit. Any consolidated limit maintained by
International Business Branch for other branches, limit should reflect only
outstanding amount so as to avoid computation of RWA on the difference between
limit and outstanding balance.
ii) The latest sanctioned/ reviewed credit limit should be updated in the ASCROM
system in respect of all advance accounts. Further, branches should tally the
sanctioned limits in the branch transaction system with that in the ASCROM.
iii) In all Term Loan accounts where disbursement is to be done in stages, branches
should enter disbursement schedule as per terms of sanction or expected schedule
of disbursement. Branches should update the field Principal Amount with every
disbursement of term loan. Wherever further disbursement is not to be permitted,
the Term Loan Limit and Principal Amount should be made EQUAL. The
accuracy of this data is essential for computation of risk-weighted assets on
undrawn commitment in Term Loan accounts.
===============================================================================
20
iv) Complete details of Credit Risk Mitigants (CRM) securities should be entered and
updated correctly through the relevant menu in ASCROM. Gold, as security, should
be treated as CRM security and Equity Shares, as security, are not to be treated as
CRM security.
v) Institutional Guarantee includes, ECGC, CGTSI, State/Central Govt. Guarantee,
Guarantee of Banks and Guarantee of other Corporates with external credit rating
of not less than AA. Such guarantees are to be treated as CRM. In cases where
CGTMSE coverage is available, branches should take care to ensure that G/L code is
2166/ 2176/ 2255/ 2355 and Special Category code 75 for such accounts branch
need not to feed the coverage amount manually in the Ascrom system as the
system has been upgraded for automatic calculation of exposure amount covered
under CGTMSE guarantee and thus calculation of risk weight. For account where
ECGC coverage is available to the Bank, branch has to update certain information at
the customer level and at account level in the Ascrom based on which the system
will calculate the coverage amount available in an account and will risk weight the
exposure accordingly.
vi) Wherever the account is externally rated, the External Credit Rating should
invariably be entered in the ASCROM. In India the instances of Issuer rating widely
known as Borrower rating is very few and most of the ratings awarded by rating
agencies are Issue rating i.e. rating of a particular facility.
The branch should review the data on external rating and ensure that applicable
external credit rating data is captured in Ascrom. The procedure for entering the
external credit rating data in the ASCROM system is as under:
A. Issuer rating (Borrower Rating) data can be entered through menu:-Basel II>cust/Guar rating->select branch by entering branch code->select customer
name->add rating.
B. Issue Rating (Facility Rating) data in the ASCROM system can be entered through
menu:-Basel II ->Account short/Long term rating ->enter branch code->enter
account id->add rating.
For removing an existing data related to external rating, the following procedure
may be followed:
1. Issuer rating (Borrower Rating):-Follow the menu->Basel II->Cust/Guar rating>select your branch by entering branch code->select customer name->Edit
rating, then click to delete button and press complete button and Exit.
2. Issue Rating (Facility Rating):-Follow the menu->Basel II ->Account short/Long
term rating ->enter your branch code->enter account id-> Edit rating, then click
to delete button and press complete button and Exit.
vii) Branches should update the value and date of valuation of collateral security in the
ASCROM. The residential and commercial property securities should be entered
appropriately against the respective accounts.
viii) Branches to enter the turn over data for all the accounts scrupulously as the wrong
feeding of data would change the asset classification under Basel II in the Ascrom
system and corresponding risk weight thereon.
===============================================================================
21
ix) Branches to reconcile the amount of Commercial Real Estate exposure mentioned in
Certificate 4 with the same mentioned in Master Summary of Risk Weighted Assets
(With Undrawn).
The above points briefly cover the instructions regarding Basel-II data updation in
ASCROM. Branches should scrupulously follow the guidelines conveyed vide above
Circulars.
Apart from the above Basel-II related inputs, branches are requested to update the
data in respect of latest applicable interest rate, internal credit rating and activity code
in all advance accounts. This data is required by Risk Management Department for
generation of various MIS reports and analysis. Therefore the integrity of this data
should be ensured by the branches.
Branches are requested to follow the maker-checker concept in finalization of data
populated in the ASCROM system. Branches should ensure that the Basel II data is
invariably checked by another official before its submission to Regional Office.
Risk Officer/ Credit Officer at Regional office will validate data in the ASCROM system
for all exposures of more than Rs. 10 crores.. At CFS branches, the ASCROM data for
exposure of more than Rs. 10 crores should be verified by an independent officer at the
branch.
Before audit and submission of ASCROM data RO and ZO should take a print out of
Risk Weighted Asset (RWA) work sheet for the current quarter and compare the same
with that of the previous quarter to detect any undue variation. Any wide variation in a
particular risk asset category should be satisfied with. The branch can generate this
report through the path, Basel-II Basel-II worksheet Branch code Select Basel
category & Risk Weight Report.
Latest External rating information is to be invariably updated in the Ascrom system.
Branches should note that the External ratings, assigned by the RBI approved agencies
are valid for 15 months from the date of its issuance.
Branches should ensure that the external ratings assigned to various facilities/Issues of
the borrower/Issuer are to be entered at the account level only and not in menu meant
for Borrower/Issuer rating. (Refer to Circular no.BCC: BR: 104:433 dated 05th
December, 2012.)
After finalizing the Basel II data (after making it error free), following statements are to
be generated / printed by the branch and got audited by the Statutory Branch Auditors.
Master Summary of Risk Weighted Assets for the Branches

The above report is available in Basel II module. This report will be audited along with
ASCROM Returns and is to be forwarded to controlling office, i.e. branches to Regions and
Regions to Zones. Basel II return i.e. MASTER SUMMARY OF RISK WEIGHTED
ASSETS of the Zone should be audited by the Zonal Auditors. Zones should forward
audited Zonal Basel II returns to Risk Management Department, Baroda
Corporate Centre, Bank of Baroda, Bandra Kurla Complex, Mumbai 400051.
===============================================================================
22
The Basel-I (Return No.13) statement on Capital Adequacy is to be sent to

Corporate Accounts & Taxation Dept., BCC, Mumbai.
For any clarifications on the above, the Zones/ Regions may please contact our ASCROM
and /or Risk Management Deptt. at Baroda Corporate Centre, Mumbai at emailriskmgmt.bcc@bankofbaroda.com, Tel- 022-66985365, Fax- 022-23523514.
Guidelines for collation of Basel III data are given as under:
Basel
III
guidelines:
Please
refer
to
the
RBI
circular
DBOD.No.BP.BC.98/21.06.201/2013-14 dated 1st July2013 on Basel III Capital
Regulations. As per the circular our bank is required to compute Capital Adequacy Ratio
(CRAR) as per the Basel III guidelines by the close of business as on 31st March 2015.
As a part of the assessment of regulatory adjustments and deductions to Capital Funds, the
following items are required to be complied in respect of domestic Treasury operations/ overseas
operations as on 31.03.2015 : Specialized Integrated Treasury Branch, Mumbai:
Sr.
Item
Data Required
Para
Cash Flow Hedge Reserve,

to be derecognized.
Section C Para 4.8,

Page 29
Investments in own shares

(Treasury stock)
Section C Para 4.9,

Page 30-39
Investment in capital of
banking,
financial
and
insurance entities.
Annex 2, Para 1,
Capital Charge for Credit

Risk
Annex 2, Para 2
Capital
Charge
for
Counterparty Credit Risk
Annex 2, Para 5
Capital Charge for Market

Risk
Positive amount to be deducted

and negative amounts to be
added back.
Investment
in
mutual
funds/Securities which have long
position in Bank of Baroda
shares/AT1/T2
Capital
instruments data as per template.
Data on Banks investment in
capital
funds
of
Banking,
Financial and insurance entities
as per template.
The Banking Book Capital
Charge calculation has been
amended in certain paragraphs.
The implementation of Capital
Charge for CVA risk in domestic
/overseas derivative operations
The Trading Book Capital Charge
calculation has been amended in
certain paragraphs.
Para of the
Circular
Section C,
4.3, Page 26
Overseas Branches:
Sr.
Para of the Circular
Section C, Para 4.3,

Page 26
Item
Cash
Flow
Reserve,
to
derecognized.
Data Required
Hedge
be
Positive amount to be deducted

and negative amounts to be
added back.
===============================================================================
23
Section C Para 4.5,

Page 27, Gain on sale
related to Securitization
transactions.
Section C Para 4.6,

Page 27, Cumulative
gains and losses due to
changes in own credit
risk on Fair Value
Financial Liabilities.
Section C Para 4.8,
Page 29
Section C Para 4.9,

Page 30-39
Section
C,
4.9.2.1, Page 33
Annex 2, Para 1,
Annex 2, Para 2
Annex 2, Para 5
Para
Derecognition of increase
Amount of realized or unrealized
in equity capital from a
gains at the inception of the
securitization transaction.
securitization transaction
associated with expected
future margin income.
Derecognition
of
Amount of gain or losses due to
unrealized
gains
and
change in fair value of liabilities.
losses
resulting from
change in fair value of
liabilities due to change in
Banks own credit risk.
Investments in own Investment
in
mutual
shares (Treasury stock)
funds/Securities which have long
position in Bank of Baroda
shares/AT1/T2 Capital instruments
data as per template.
Investment in capital of Data on Banks investment in
banking, financial and capital funds of Banking, Financial
insurance entities.
and insurance entities as per
template.
Reciprocal
Cross- Amount of investment by any
holdings in the capital of banking financial and insurance
Banking, Financial and entities in the MTN issue capital
Insurance entities.
instrument of Bank of Baroda.
Capital Charge for Credit The Banking Book Capital Charge
Risk
certain paragraphs.
Capital
Charge
for The implementation of Capital
Counterparty Credit Risk Charge for CVA risk in domestic
/overseas derivative operations
Capital
Charge
for The Trading Book Capital Charge
Market Risk
certain paragraphs.
Hence Specialized Integrated Treasury Branch, Mumbai and Overseas territories are
requested to prepare the required returns on 31 st March 2015 and every quarter end
thereafter and get the same verified by Auditors.
The steps for compilation of Basel III statements are as follows:
1. The data in the desired format (as sent earlier) will have to be submitted to the Risk
Management Department latest by 5th of the following quarters first month.
2. Risk Management Department will carry out an analysis as to which are the exposures
which should be risk weighted and which are the ones that should be deducted from
capital. Risk Management Department will advise the same within 3 days of the receipt of
returns from Treasury/International division.
3. After inclusion of these accounts for Risk Weighting and using the Basel III guidelines for
those portfolios where risk weighting and capital charge treatment has been revised in
comparison to Basel II guidelines, the Basel III returns will have to be submitted to the
===============================================================================
24
Risk Management Department for compilation. The returns will have to be submitted along
with Basel I/II returns latest by 15th of the following month.
14. Segment Reporting
As per RBIs guidelines Segment Reporting is forming part to the Notes on Accounts. For
the current year ending 31.03.2015 segments will consist of following: (a) Treasury Operations
(b) Wholesale Banking
(d) Other Banking Operations.
(c) Retail Banking
Branches should ensure correct reporting/ classification of Advances Accounts in ASCROM

as the data are retrieved from ASCROM for the purpose of Segment Reporting.
15. Significant Accounting Policies
Significant accounting policies of the Bank for the current year 2014-15 are as contained in
ANNEXURE-VII.
16. Additional Disclosure Maturity pattern of Liabilities and Assets: Statutory
audit of ALM statement:
The guidelines for compliance in respect of the above as provided by our Risk Management
Department are given in ANNEXURE- X to this Circular.
17. Restructuring of Advances Accounts:Branches are aware that banks are required to make provision for future interest sacrifice in
respect of advances restructured on or before 26-08-2008 and also make provision for
diminution in the fair value of advance, for all the advance accounts restructured on or after
27-08-2008 as per the extant RBI guidelines. At the time of closing of accounts for financial
year 2008-09 and 2009-10 detailed guidelines in this regard had been issued by Credit
Monitoring Department, BCC Mumbai vide circular no. BCC: BR: 101:102 dated 01-04-2009
and closing circular no. BCC: BR: 102/66 dated 02-03-2010.
As per RBI guidelines the interest sacrifice/diminution in the fair value may be re-computed
on each balance sheet date till satisfactory completion of all repayment obligations and full
repayment of the outstanding in the account, so as to capture the changes in the fair value
on account of changes in BPLR/Base Rate, term premium and credit category of the
borrower. Consequently, Banks may provide for the shortfall in provision or reverse the
amount of excess provision held in the distinct account.
Detailed guidelines for computation of interest sacrifice is given as per annexure-XII to this
circular.
a) Branches to note that no entry for the provision on account of interest sacrifice /
diminution in the fair value of the restructured accounts will be passed at
branch level.
b) If no account is restructured during the period NIL Certificate-8 is to be submitted.

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25
c) A borrower may have more than one account. As such diminution in fair value as per above
should be calculated in respect of accounts restructured only. However, for the purpose of
disclosure outstanding in all the facilities also to be furnished in Certificate -8 & annexures.
18. Data on Unhedged Foreign Currency Exposure (UFCE)
Branches are required to collect the information from all its borrowers (with exposure of
over Rs 25 crores) seeking information on Unhedged foreign currency exposure and
EBID of the borrower. Necessary guidelines/ format as per annexure-XV is enclosed to
this circular. Guidelines in this regard was issued by DFB department vide circular
no.BCC:BR:106:365 dated 17.09.14 and BCC:BR:DFB:106/90 dated 27.11.14.
(Annexure-XV)
19. Income Recognition/ Asset Classification (IRAC): i) Income recognition, Asset Classification, Provisioning etc.
The Branches are requested to be guided by the circulars/instructions issued in this
regard, from time to time, by our Recovery Department, Baroda Corporate Centre,
Mumbai.
ii) Appropriation of recoveries in NPA accounts.
We reproduce below the guidelines regarding appropriation of recoveries in NPA
Accounts as contained in Domestic Recovery Policy 2014.
In respect of existing NPAs, where suit is not filed, recoveries effected in the account
(including recovery under Public Money Recovery Act) from time to time should be
appropriated in the following manner:
a) Towards reduction in Book dues
b) Recovery of Expenses
c) Towards unapplied interest
Recovery in suit filed/ decreed accounts should be appropriated first towards legal
charges/ Expenses awarded by the court, thereafter interest due and finally principal
amount.
iii)
Recovery Agents charges: Branches should note that payment made to recovery
agent is debited to respective advance account and net balance is written off / written
back. Please note that Recovery agent charges should not be paid to the debit of PL
Sundry Charges.
iv)
Branches to ensure to carry out stock audit for NPA accounts having working capital
exposure of Rs.50 Crores and above and updation in ASCROM System.
v)
Branches to update the value of Securities in ASCROM system as per latest (not older
than three years) valuation. (branches to ensure without fail)
vi)
In case of Consortium/Multiple Banking accounts only our share of Value of securities

out of total value of Securities charged to Banks as per latest valuation report (not older
than 3 years) latest stock statement (with in last 6 months) or Stock Audit (in case of
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26
working capital of Rs. 5 Crores and above within last 12 months) should be
incorporated in ASCROM. (branches to ensure strict compliance)
vii) Classification of all facilities sanctioned to one borrower should be uniform by ensuring
same customer ID in all the facilities including Advance Bills and Bills past due.
(branches to ensure strict compliance)
20.
Provision for additional Lease Rent Pending execution of lease deed:
As per extant guidelines Branches are making Provision for additional lease rent where
renewal of lease deed is overdue and such Provision is carried forward continuously in
books till the Finalisation/Execution of fresh Lease Deed. But TDS on such provision is not
deposited/deducted and therefore, Income Tax Department disallows such expense. The
issue has been examined and it has been decided that the Branches/Administrative Offices
should debit Rent to Profit & Loss Account at the rate at which the rent is presently being
paid, pending execution/ renewal of Lease deed. On finalisation and execution of fresh
lease deed with the revised/increased rent, the difference in the rent as worked out from its
effective date should be booked / charged to Profit & Loss A/c. in the year in which the
deed is finalized and rent is paid to the Land Lord. Provision amount if any, lying in GL
Adjusting Account should also be reversed.
21. Analysis of some important financial data:
We would like to inform that while presenting the Financial Results to ACB/Board, we are
required to submit Trend Analysis and reasons for major variances. This exercise is done
only after finalizing the results and we are left with no time to get the issues clarified from
the zones, resulting in unnecessary pressure at every level to obtain information from
various sources for proper presentation to ACB / Board. With a view to overcome, we are
enclosing herewith Annexure-II named as Variance Analysis Sheet.
Zones are
requested to analyze the figures of few items mentioned therein and submit the same with
comments on major variances, if any by 06.04.2015
22. Reconciliation of ASCROM and Balance Sheet figures:
Branches must ensure that amount of outstanding advances and sub heads as reported in
closing return No.1 (Form No. 154) tallies with figures reported by the Branches in GL Error
Report before submission to next higher authority. However, in case there is a difference
(e.g. due to non transferring the credit balances to deposit a/c), a reconciliation statement
should be prepared by the branch and submitted to Regional Office as per format given
here below:(Amt. In Rupees)
Br. Name Code
Balance as per
Balance
as
per
Difference Remarks
No.
F.No.154
ASCROM
===============================================================================
27
Regional Office should consolidate Ascrom data and verify the same with RO GL Advances.
The statement of difference in Ascrom and GL balances should be prepared and submitted
to Zonal Office. Regional Office should also send the Reconciliation Statement to Ascrom
Cell along with the Ascrom data. Zonal Office in turn, should prepare Consolidated
Reconciliation Statement and send the same to Corporate A/cs Department, BCC, Bandra
(E), Mumbai with a copy to Ascrom Cell, BCC, Mumbai.
23. Others:
The Branches should ensure reversal of entries pertaining to Expired Guarantees as per
procedure, and as per extant guidelines. However, they should satisfy that no claim is
pending against those Guarantees. Non-adherence to this results in showing inflated
figures of outstanding in Alive Guarantees portfolio, resulting in adverse impact on
Capital Adequacy Ratio.
Branches to ensure to mark 87 under special category code in ASCROM

against fraud related advance accounts.
The Branches are advised to follow the latest guidelines issued by Recovery Department
in respect of accounting of Interest and application of interest in Substandard NPA
A/cs, carefully.
The Branches are submitting quarterly statements for Sensitive A/Cs. e.g. Suspense
A/c., Special Debit A/c, etc. It is observed by the Statutory Central Auditors that
balances of these A/Cs, as per this statement, do not tally with the balances reported in
the Balance Sheet/Closing Returns. Branches are, therefore, advised to ensure that
balances shown in respective heads in this statement match with figures shown in their
Closing Returns.
The Bank is required to make substantial amount of Provision on account of entries

outstanding in Balancing / Reconciliation of accounts of RBI / SBI / LMO / LBO / Special
Debits etc. The Branches are, therefore, advised to ensure that all these accounts are
reconciled well in time, and that all the pending entries are squared off / passed before
closing of accounts. In terms of Cir. No.CO: BR: 95/101 dated 20.03.2003, the Bank
has to make 100% provision against net debit balance in IBT Accounts, if
entries remain unreconciled for a period of 6 months and above. We, therefore,
request the Branches to ensure that reconciliation of pending entries is attended on TOP
PRIORITY basis, and brought to zero level, particularly in the age brackets of 6 months
and above.
Debit Card Pool Account:All the branches are required to ensure that all schedules pending to be generated with
transfer of balance to pool account to Colaba (Base Branch), are generated and that the
balance in G/L Debit Card Pool Account (XXXX0031101055) / Cash in BNA
Pool Account (XXXX0031101154) as on closing date contain the balance of only
last working days transactions and all pending I schedules for cash unloading in ATM /
BNA / Cash Recyclers are prepared and sent to Bobcards. Nodal / Cash replenishing
branches are to ensure that:
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28
ATM cash loading prior to 2nd March 2015 Z schedule is prepared & sent to
Bobcards and entry of same has been made in Bobcards package of online Z
schedule system for reconciliation.
ATM cash loading effective from 2nd March 2015 The details of cash loading has
been entered through new menu option HATMCASH as advised vide circular no
BCC:BR:107 / 84 dated 23rd February 2015.
BNA / Cash Recycler cash loading - Z schedule is prepared & sent to Bobcards and
entry of same has been made in Bobcards package of online Z schedule system for
reconciliation.
Cash unloading from ATM / BNA / Cash Recyclers I Schedule is prepared / sent
to Bobcards for reconciliation.
All Z schedules for cash loading are prepared and sent before closing of books.
Cash with ATM agency is reconciled as on closing date.
Physical cash in ATM is to be verified during the month of March 2015 and
certificate in this regard is to be sent to respective Regional Office.
The cash with the Agency Account must tally with the balance available in books of
Nodal branch under G/L head of Cash with ATM Agency."
IBTA (BITTA)
On implementation of Global treasury in India, FEXTA account has been discontinued
and BITTA account is introduced (The methodology adopted in handling BITTA
accounts warrants zeroisation of the account at the branch level on daily basis). For this
a control is built in Finacle to check whether the account is Zero before proceeding to
End of day.
We understand from Specialized Integrated Treasury Branch that some of the branches
resort to parking of the funds in some accounts to facilitate End of Day operation, in
case BITTA account is not zero. So in order to track such entries regional offices are
instructed to monitor and advise on monthly basis any such entries to SITB.
Branches are advised not to resort to parking of fund in any other account which would
be viewed seriously and would also defeat the objective of online reconciliation.
PL Code No. 3221, 3259 and 3260 in respect of Rent received on property:
Branches are advised to note following guidelines:
a. Code No. 3221 Misc. Income Rent Received from Premises Leased for
Commercial Purpose: The code is for crediting rental income of the Banks
Premises let out for commercial purpose only. Please ensure that service tax
is recovered from tenants.
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29
b. Code No. 3259 Misc. Income Rent Received from Tenants of Banks own
Property: The Code should be used for crediting rental income from letting out the
premises for residential purpose.
c. Code No. 3260 Misc. Income Rent Received from Banks own
properties: The Code is meant only for foreign branches of the Bank.
Therefore Indian branches should not use this Code. If there is any balance in this
Code, the same should be transferred to either Code No. 3221 or Code No. 3259
depending on the nature of the income.
GL Baroda RTGS Account:

We refer to the HO Circulars HO: BR: 97:214 dated 27.10.2005, BCC: BR: 99:17dated
10.01.2007, HO: BR: 99:53 dated 20.04.2007 and BCC: BR: 99:197 dated 19.06.2007.
a. G/L code No. 5034 on the liabilities side and G/L code No. 2966 on the Assets Side
are meant for use by only Specialized Integrated Treasury Branch, Mumbai for their
Real Time Gross Settlement (RTGS) account maintained with Reserve Bank of India,
Mumbai. As such, there should be -NIL- balance in Closing Return No. 1 under GL
Code 5034 and GL Code 2966 of all branches.
b. All RTGS transactions (outgoing/incoming) at branch level are routed through GL
BARODA RTGS ACCOUNT (XXXX0031101070) {where XXXX stands for the SOL ID
of the branch}. The balances under GL Baroda RTGS Account (XXXX0031101070)
are to be reflected in GL Code 4589 BARODA RTGS A/c.(Liability Side) for credit
balances and GL Code 2649 BARODA RTGS A/c (Asset side) for debit balances at
branch level so that there are no negative balances under liabilities side in GL Code
4589 in Closing Return No. 1 In form 154 (Closing return No. 1), the code 4589
shall appear under Sr. No. 3.2 and Code No. 2649 shall appear under Sr. No. 5.1Inter Office Adjustments.). Branches should ensure that the balance under GL
BARODA RTGS ACCOUNT (XXXX0031101070) as per FINACLE is correctly
mentioned in the Closing Return No. 1.
c. Branches should ensure that there are no outstanding balances under GL Sundry
Deposit RTGS Inward A/c (XXXX0013201005) and GL Sundry Deposit RTGS
Outward A/c (XXXX0013201006). There should be NIL balance under GL Sundry
Deposit RTGS Inward/Outward Account.
Break-up of Interest Paid / Received by PMOs & SITB:

Erstwhile PMOs and Specialised Integrated Treasury Branch should provide the break-up
of Interest Paid & Received as per ANNEXURE-VI enclosed.
List of items for which provision is not to be made at branch level:

Branches are generally not required to made provision at their end. We enclose
ANNEXURE-IX in which we have specified the items against which provision is not
required to be made at branch level.
Important changes during the current financial year:
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30
Important changes made during the current year has been summarized in Annexure XI
for ready reference.
Prior to closure of books, branches should follow the guidelines given in the Circular and
also the guidelines issued from various departments relating to their functional areas so
that there is no adverse comment besides compliance of corporate instructions. We also
enclose check list as Annexure I. Branches are advised to go through the check list
thoroughly before closure of the books to eliminate the possibility of mistakes.
Reconciliation Guidelines on borrowing placement of Foreign Currency Funds
(Applicable to erstwhile PMOs, SITB Mumbai and International Division):
At present International Division and Treasury branch are submitting Note 2A and 2B
relating to borrowing and placements of funds. Whereas erstwhile PMOs i.e. Ashram
Road Ahmedabad, IBB Delhi, IBB Kolkata, IBB Chennai and Mumbai Main Office are
submitting the same separately. In view of large variances observed we advise the
guidelines as under:
1. International Division should ensure that there is no wide gap between borrowing and
placement and other liabilities and other assets in inter territory accounts of Overseas
Branches.
2. SITB reports the net NOSTRO balances against GL Code 2685/4560 whereas Overseas
Territories are reporting the balance against Code 4561 and 2686 SITB should ensure
that these accounts are reconciled and there is no major variance / float of pipeline
transactions.
3. Erstwhile PMOs are also maintaining accounts with Overseas Branches for FCNR(B)
Funds and the same is reported against GL Code 2683 and Overseas Branches are
reporting the same against GL Code 4561 / 2686. The funds placed with SITB by PMOs
are reported against GL Code 2680 and 2682 and borrowing against Code 4576 and
4578. These borrowings and placements are reported by SITB as placements and
borrowings against liability Code 4576 / 4578 and assets Code 2680 and 2682. in case of
wide gap PMO should ensure that these accounts are reconciled and there is no major
variance / float of pipeline transactions.
C.
Compliance to the observations made by Statutory Central Auditors:

Our SCAs from time to time conveying to the top management their observations on the
working of the branches on which we assure the compliance at all the level. We give here
below the gist of such observations made during the year along with suggested actions. We
request the branches to ensure the compliance of the observations:
Sr.No
1
Observation
Deficiency in updation of ASCROM data
Like category code, value of security
Suggested Action
Branches are advised to ensure that
Category code in sector codes are
checked properly and value of
security is updated correctly in the
system.
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31
External Credit Rating

Branches should ensure that the
External credit rating has not been obtained at external credit rating has been
the prescribed intervals in many cases.
obtained as per terms of sanction
as the same also affects the CRAR
of the Bank as per BASEL II.
Updating data in the system on a timely Branches are requested to ensure

basis.
that the data are updated on
Major parameters such as date of sanctions/ continuous basis.
LAD/DP /nature of security are not updated in
the system, thereby causing the review
process to be more cumbersome and causing
a burden on the systems.
Credit Monitoring
Substantial amount of expired Bank
Guarantees is shown as live by the
branches, which has a corresponding
effect on Capital adequacy and other
disclosure in reporting requirements.
Branches to follow the guidelines

given in Book of instructions
scrupulously, precisely:
- Ones the guarantee expires and
no claim is received, Banks liability
expires and entry should be
reversed
- however in case of guarantee in
favor of Government department
entry may be reversed on receipt of
letter only
D. Certificates to be obtained:
For certain specific purposes, the Auditors certificate are required to be submitted to Reserve
Bank of India / DICGCI / other authorities, and for making Additional Disclosures in the Final
Accounts. Therefore, the Certificates, as detailed below, should be obtained duly signed by the
Branch Auditors. In cases where the Branch is not covered under audit, the Certificates, in the
same format, should be signed by the Branch Manager and submitted to the respective
Regional Offices.
i. Cer. 1 of sharing of the recoveries with DICGCI in claim paid account
The branches are advised to ensure that if they have remitted any amount of share under
SL(SSI)1981 to DICGC directly and /or share under SLGS 1971 to nodal branch, they must
include this amount in the certificate no 1 and get the same Audited. This certificate should be
submitted to respective regional office with complete break up of the remittances.
The Audited Certificate no.1 should be in agreement with the total amount received by the
DICGCI during 01.04.2014 to 31.03.2015.
ii.
Cer. 2 Discontinued
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32
iii.
Cer.3 - SLR Verification:

As per the requirements of RBI, Banks Statutory Central Auditors have to verify maintenance
of SLR by the Bank on 12 odd dates in the year 2014-2015. Data on Cash & Bank balances, on
12 odd dates selected by our Statutory Central Auditors, should be certified by the Branch
Auditors in format Certificate 3.
iv.
Cer. 4 Lending to Sensitive Sectors:

As per Reserve Bank of India directives, we are required to disclose lending to Sensitive Sectors
like Capital Market, Real Estate sector, Specified commodities etc. Data on lending to above
Sensitive Sectors should be certified by Branch Auditors in the format Certificate4. Please
note that the exposure does not necessarily mean only outstanding. As per RBI guidelines,
exposure means outstanding amount or limits sanctioned whichever is higher and accordingly
amount should be filled in the Certificate. The figures for the certificate be obtained from
ASCROM by generating following report:
Exposure to sensitive sector _ Certificate
While feeding the data in ASCROM please note to follow the latest guidelines of Domestic Real
Estate Exposure Policy 2014 issued by Wholesale Banking Department vide Circular No.
BCC:BR:106:138 dated 10.04.2014.
Branches are required to reconcile the amount of CRE exposure reported in Cert. 4 with CRE
exposure reported under master summary of Risk weighted Assets.
v.
Cer.5 Implementation of Ghosh Committee Recommendations
Certificate of compliance/implementation of Ghosh Committee Recommendations is to be

obtained from the Branch Auditors as per format Certificate-5
vi.
Cer.6 - Implementation of Jilani Committee Recommendations:
Certificate of compliance / implementation of Jilani Committee Recommendations to be

obtained from the Branch Auditors as per format Certificate-6.
Vvii
Cer.7 - Movement Chart of Gross NPAs.

A statement showing Movement Chart of Gross NPAs, as per format Certificate-7, should
be prepared and same to be certified by the Branch Auditors. Necessary guidelines for the
same will be issued by our ASCROM Cell, BCC, Mumbai.
viii
Cer.8 - Information in respect of Restructuring of advances accounts as on 31st

March 2015.
Information in respect of the above should be certified by the Branch Auditors as per format
Certificate-8 alongwith its Annexurs I (A) to I (R) and disclosure as per certificate 8
(A). The guidelines issued by Credit Monitoring, Baroda Corporate Centre, Mumbai should be
complied with.
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33
ix
Cer.9 Subvention claim for Interest Relief for providing short term credit to
farmers @7% for Kharif and Rabi (Certificate-9).
Information in respect of above should be certified by Branch Auditor and /or ZIC Inspectors
as per Certificate- 9. The guidelines issued by Rural & Agriculture Department at BCC should
be complied with.
x.
Cer.10 - Subvention claim for Interest Relief for providing short term credit to
farmers @7% for crop loan.
The branches should submit 2.00 % interest subvention claims duly audited, for the loans
disbursed during 01.04.2013 to 31.03.2014 but continued beyond 31.03.2014 upto due date
or 12 months from the date of disbursement which ever is earlier. Please note that these
claims are to be submitted for such period beyond 31.03.2014 only.
Information in respect of Certificate No.10 should be certified by Branch Auditors/ ZIC
Inspector.
xi
Cer.11 - Claim relating to interest Subvention in respect of rupee export credit by Indian
Branches - Discontinued.
xii Cer.12 Claim for additional 3.00% Incentive for timely payment of short-term
crop loan to farmers disbursed in 2013-14 and loan repaid on or before due date.
The Branches /Regions should prepare their full consolidated claims of 3.00% Incentive
paid to farmers, for the loans disbursed during 01.04.2013 to 31.03.2014 and the loans
repaid on or before due dates. However total claim period should not exceed 12 months
for any account from its disbursement date.
xiii
Cer.13 Discontinued
xiv
Cer.14 (a) & (b)- Scheme of 1% Interest Subvention to Housing Loans. (For amount of
subvention received during the FY 2014-15)
xv
Cer. 15- Certificate by Auditors in respect of Education Loan Interest subsidy Scheme (ELIS)
(For claims submitted during the FY 2014-15) (15 A & 15 B)
xvi Cer. 16 - Discontinued

xvii Cer. 17 - Discontinued
xviii
Cer. 18 - Claim for Interest Subvention for lending to Women SHGs for the credit upto 3 Lacs
(for the year 2014-15)
xix
Cer. 19 - Claim for Additional Interest Subvention for prompt payment to eligible WSHG from
01.04.2014 to 31.03.2015
xx
Cer. 20 - Certificate under the Credit Linked Capital Subsidy Scheme (CLCSS) for the year
2014-15
xxi
Cer. 21 - Certificate of remittance of recoveries made under CGTMSE Claim settled accounts
===============================================================================
34
We reiterate that all the certificates should be prepared with due accuracy and kept
ready along with background papers so that it does not delay the audit of the branch.
E: Taxation related closing activities
Branches are advised to ensure that guidelines in this regard issued from time to time are
followed scrupulously. In past, numerous irregularities have been observed in Tax Audit
Report. It has also been experienced that there are many wrong reporting in Tax Audit
Report. Please note carefully that primarily it is the responsibility of the branches to ensure
the accuracy in finalisation of Tax Audit Report. We give here below some of the important
guidelines/observation in this regard:
1.
Tax Audit Report
Annexure 1 Payments to Clubs: - Club means as per Income Tax Act are where the
facilities of entertainment are available and persons can visit as and when they wish to visit
the same. Hence, Branches have to ensure that the clubs like Lions Club, Rotary Club,
Giants Club, Jaycees Club, Bankers Club etc. where no entertainment is done but only the
activities for the common public are conducted, the subscription to such clubs will be
allowed as deductions in income tax and therefore need not be reported in this statement.
Annexure 2A:- In this annexure, only the incremental Provision made for taxes/duties
payable by branches itself to Municipal Corporation / Central /State Government pertaining
to FY 14-15 should be reported. Branch should not report tax outstanding towards service
tax, TDS etc. in this annexure Branches who have made provisions for taxes / duties which
are under litigation and accounted in the branch books prior to 1 April 2014 and carried
forward in the books should not be disclosed in this annexure. Similarly, provisions made in
the earlier year which have been reversed at the beginning of FY 14-15 and re-provided in
March 2015 should not be reported in this annexure.
Annexure 2B:- Interest payable to Public Financial Institutions such as NABARD, SIDBI,
IFCI, IDBI, LIC and UTI or a State Financial Corporation or State Industrial Investment
Corporation provided and remaining unpaid on 31.03.2015 should only be reported. The
provisions are allowed as expenditure if the same is paid. Please send a copy of proof of
payment made after 31.03.2015.
Annexure 3(1):- Branches / Offices should ensure that full TDS as applicable is
deducted and deposited well in time. For this purpose immediately refer our circular no.
BCC:BR:106/405 dated 08/10/2014 on TDS Other than Salary and verify
whether any compliance is pending for the months from April 2014 to till date. If there are
non compliance, immediately deduct and deposit the same.
Annexure- 3(2)- Cases where TDS has been deducted by the Branches but not deposited
has to be reported in this Annexure. Until FY 2013-14 such cases were reported in
Annexure 3(4). Branches should deposit TDS promptly as non deposit of TDS attracts
penalty and interest. In case of TDS which has been deducted on payment of expenses
===============================================================================
35
(other than salary) during the month of March 2015, the due date for depositing TDS is 30 th
April 2015. Therefore, branches need not report such cases in this annexure.
Annexure 3(3) :- The Income Tax Department has introduced new format. In this
annexure branch has to submit the detail of section wise Tax deducted and deposited on
various payments made by them during the year. The Branches should keep the same
ready for three quarters and figures of the last quarter can be added to submit the correct
information.
Annexure 3(4):- Detail of delay in filing of quarterly e-tds return during the year ended
31-03-2015 has to be reported in this annexure. Branch has to ensure that quarterly e-tds
return is filed on time as per schedule mentioned in circular no.BCC:BR:106/405 dated
08-10-2014. If there is delay in submission for any quarter, report the same in this
annexure.
Annexure 3(5):- Interest is being levied by Income Tax Department for non
deduction/short deduction and delay in deposit of TDS. They raise a demand for the same
after processing the quarterly e-tds return filed by the Branch and issue demand notice for
the same. Branches has to submit the details of interest paid under Sec 201(1A) i.e interest
on non deduction/short deduction of TDS and delay in deposit of TDS in this annexure.
Annexure 4 As per the revised tax audit format, our Bank is required to provide the
details of demand raised and refunds received in case of tax, other than Income Tax and
Service Tax such as Value Added Tax (VAT) and Municipal Taxes paid by the
branches/offices in your Zone.
It was observed that in a number of cases a substantial amount of tax deducted was not
deposited to the governments account which was a matter of concern.
Please note carefully that, late deposit i.e. tax deducted but not deposited in prescribed time
as per guidelines / circulars should not be reported at all in any of the Annexure 3 (i) to 3(v)
and annexure 4. In other words, such late deposits should not be reported in the annexure.
Branches may note that if subsequent payments of TDS (pertaining to FY 2014-15) made are
not reported in above annexure 3 (i) to 3(iv), the same cannot be claimed by us in income
tax return which is a loss to the Bank. Please therefore ensure that particulars of all payments
made after 31.03.2015 are mentioned in said annexure.
In spite of our clear guidelines many branches are reporting matters that are not required to
be reported at all. Please go through the guidelines carefully and report only transactions
that need to be reported in the Tax Audit Report.
Consolidation of Tax Audit Report at Regional/ Zonal Level :Regional Office will consolidate Annexures 1; 2A; 2B, 3(i), 3(ii), 3(iii), 3(iv) of the Tax Audit
Report of the units in MS - Excel software as per the format provided with circular
No.BCC:BR:107/96 dated 28-02-2015.(Soft copy of the annexures has already been emailed
to Zonal/Regional Offices). Printed / hard copy of the consolidated return along-with
consolidated Annexures should be got audited from Statutory Central Auditors as usual. Soft
copy (email) as well as the hard copy should be sent to the respective Zonal Office. Zonal
Office in turn will consolidate the Tax Audit Return and add its Annexures received from
Regional Offices and consolidated Tax Audit Return along-with all its Annexures duly audited
===============================================================================
36
by their Statutory Central Auditors should be submitted to Corporate Accounts & Taxation
Deptt., BCC, Mumbai along-with soft copy of return.
At Regional / Zonal level all the Annexures should be scrutinized thoroughly and if there is
discrepancy in the statement submitted by the branches, it may be rectified in consultation
with SCAs and seeking clarification.
2. Service Tax:
As per Finance Bill 2012, there have been some important amendments in the Service Tax
guidelines. The scope of payment of service tax under reverse charge mechanism has been
enhanced substantially. In Reverse Charge Mechanism service tax is to be paid by the
recipients of the service to the Government as against normal method, where the Service Tax
is paid by the Service Provider to Government. The Master Circular BCC:BR: 104/296
dt.17.08.2012 has been issued, giving details of the revised/amended guidelines.
During the Financial Year 2013-14, the following circulars with revised guidelines were issued:
1. BCC:BR:105/2013-14/147 dt.08.04.2013 on Service Tax on Services from Government,
Commission earned in Foreign currency on Guarantees/LCs.
2. BCC:BR:105/2013-14/248 dt.19.06.2013 Change in Accounting Procedure of payment
of SERVICE TAX and Excise Duty/Countervailing Duty on purchase of Computer Hardware
and Software and ATMs.
3. BCC:BR:2013-14/105/315 dt.29.07.2013 Revised Accounting Guidelines of Service
Tax (Accounting 50% of Service Tax to the Profit & Loss A/c in the Books of
Branches/Administrative Offices).
All Branches/Offices are requested to be guided by the above Circulars and ensure strict
compliance and correctness of data fed into the SERPAY Menu and the accounting entries
posted in Finacle System.
F. Statutory Branch Audit
1. Pre-Audit: All Branches/Offices in India and abroad are requested to commence necessary advance
preparations for closure of books for the year ending on 31st March 2015, well in advance.
The Branches, which are under audit for the year 2014-2015, will be advised by the
respective Zonal/Regional Offices to be in readiness for Annual Audit and to make all
advance preparations for audit at their end. You are requested to ensure that all the
information, explanation to the queries of Auditors is promptly attended to by you and that
there is no cause of complaint or delay in finalizing the Branch Audit. Brief Guidelines for
branches under Audit are as per Annexure-V attached.
2. Completion of Audit: Even at the cost of repetition we would like to state that branch audit must be completed
by the given due date and this can be achieved easily provided our records are handy and
===============================================================================
37
updated and due co-operation is extended to auditors. In our opinion, the following records
are essentially be kept ready.
G.
a.
Closing circulars under reference.
b.
Set of Closing Returns to be verified by the branch auditors including branch

responses to the questionnaires relating to LFAR, Tax Audit Report and various
certificates.
c.
Closing returns of the previous year ended 31.3.2014 with name of previous
auditors, L.F.A.R., Audit Report etc. along-with compliance thereof.
d.
Latest inspection/concurrent audit report and compliance thereof.
e.
Significant Accounting Policies of the Bank.
f.
Print copy of General Ledger and Profit & Loss account.
List of Accounts for which Provisioning is considered/made at Corporate Level as

per Annexure IX and branches are not required to make any provision.
h.
Stock audit report, stock inspection report, Advance value register, insurance register
and latest review notes.
Mailing Instructions/ Submission of Audited/ Unaudited closing returns &

certificates.
Our Bank has set time schedule for completion of audit at each level. Accordingly, Audit, at
the branches, has to be completed latest by 9th April 2015. At the cost of repetition we
state that the branches should contact the respective Audit Firms during March 2014 itself, and
discuss the audit plan/ branch profile. To enable the Statutory Branch Auditors to complete the
audit by the stipulated date, the Branches are advised to keep all the relevant records,
information & Closing Returns (including ASCROM) ready by 2nd April 2015, positively.
Branches should generate and keep ready the returns generated through Clorets Package.
Branches have to submit audited Closing Returns / Certificates to their respective Regional
Offices, as under:
(a) Closing Returns: Sr.
No.
(i)
Category
Returns
of
the Closing
Return
No.
Relating to Balance
1
Sheet
3
4
6A & 6B
Contents
Balance Sheet (Form No.-154)

Break-up of IBC/OBC
Details of Claims against the Bank not
acknowledged as Debt
Break-up of Furniture & Fittings & Depreciation
there on
===============================================================================
38
8
13
-
(ii)
Relating to
Profit/Loss
(All Profit & Loss
Returns should be
Prepared for the full
year)
(iii)
Advances
statements
(iv)
Memorandum
changes
(v)
(vi)
Annex-VI
related
15
16
17
18
19
20
of
14
Additional Disclosure
in Balance Sheet
Miscellaneous
Returns
2
11
Outstanding balances and Doubtful amounts

(other
than
Advances/Suspense
requiring
provision)
Break-up of outstanding entries in Suspense
Account
Capital Adequacy (Basel-I) Returns generated
through ASCROM
Basel II Returns generated through ASCROM
System
Basel III -Applicable to Treasury office and
Overseas branches.
Profit & Loss Account (Form No.-249)
Statement of Bad & Doubtful debts Written Off to
the debit of P/L account
Inter Branch Forex Transaction by PMOs /
Overseas Branches / Overseas Subsidiaries
(Not to be certified by Auditors)
Borrower wise Standard Advances

Borrower wise Sub-Standard Advances
Borrower wise Doubtful Advances
Borrower wise Loss Advances
Master Summary of Advances
Sectoral Classification of Advances
(It may please be noted that Returns (15 to 20)
are generated from ASCROM system, and hence,
printed forms are not required)
Memorandum of changes (other than Advances)
14D
Memorandum of changes in classification of

advances and provisioning
22
Maturity Pattern of various Liabilities & Assets

Statement for Deposits will be generated
at Corporate Level.
Branches are required to prepare the
data for Advances and Borrowings (to
be certified by the Branch Auditor)
Additional Information/Certificate
(Not to be certified by Auditors)
Statement of outstanding Total Deposits &
Advances at Rural Branches
21
-----
Tax Audit Returns (Audited)

Data on Country Risk Exposure.
Reconciliation of ASCROM & Balance Sheet figures
Working of provision for Unhedged Foreign

Currency Exposure (Annexure-XV) (Audited)
===============================================================================
39
(b) Certificates: -
Certific
ate No.
Particulars
Certificate on remittance to DICGCI
Discontinued
Statement of Cash & Bank Balance as on 12 odd dates
Certificate on exposure to Sensitive sectors
Certificate on Ghosh Committee recommendations
Certificate on Jilani Committee recommendations
Movement Chart of Gross NPA
8 & 8(A)
Certificate on restructured accounts
10
11
Discontinued
12
Certificate on incentive for timely repayment of short term crop loan
13
Discontinued
14(a) &
(b)
15 (a) &
(b)
16 & 17
18
19
20
21
Scheme of 1% Interest Subvention to Housing Loans. (For amount of subvention

received during the FY 2014-15)
Certificate by Auditors in respect of Education Loan Interest subsidy Scheme (ELIS) (For claims submitted during the FY 2014-15)
Discontinued
Claim for Interest Subvention for lending to Women SHGs for the credit upto 3
Lacs(for the year 2014-15)
Claim for Additional Interest Subvention for the prompt payment for eligible WSHG
from 01.04.2014 to 31.03.2015
Certificate under the Credit Linked Capital Subsidy Scheme (CLCSS) for the year
2014-15
Certificate of remittance of recoveries made under CGTMSE Claim settled
accounts
All the Closing Returns and Certificates should be got certified from the Branch Auditors, except
the Closing return No. 9 and Annexure-VI (Break up of Forex items in P& L Account).
(c) TIME SCHEDULE
The branches should strictly observe the time schedule mentioned in ANNEXURE-VIII of this
circular.
In view of the globalization of economy, era of information technology, implementation of
various accounting standards by ICAI, which are required to be adopted by Bank, and SEBI
guidelines on Listing of our shares, the audit of annual accounts and publishing thereof well in
time, have assumed greater importance. Each one of us is, therefore, required to adopt
professional approach in completion of this time bound exercise, without compromising the
quality.
===============================================================================
40
We request you to keep important Circulars on Closing properly secured and easily retrievable,
to implement all Closing guidelines and procedures, and to clarify doubts relating thereto, as
and when required. Branches are further advised that contents of this circular be brought to the
knowledge of each staff member so as to get desired work done from him/her in the ensuing
closing. The Branch Managers are requested to pay personal attention to the annual Closing
work supported by his/her full team.
We request you to strictly adhere to the time Schedule for submission of all returns/certificates.
For any clarification in this regard, you may refer to Corporate Accounts & Taxation Department
at BCC, Bandra (E), Mumbai through your Regional / Zonal Authority.
Yours faithfully,
(U C Singhvi)
General Manager
(Corp. A/cs, Taxation ) and CFO
Encl.: 1. Annexure I to XV
2. Certificates 1 to 21
===============================================================================
41
Annexure-I
Important Check Points for closing of books on 31 March 2015.
st
1.
Ensure latest version of CLORETS is used for generation of closing returns.
2.
Negative balances of GL and PL have been rectified/ verified.
3.
GL HO interest receivable is tallying with PL HO interest earned (Subsidies).
4.
PWO collection account finacle code no.63001001 and PWO receivable account finacle
code no.73001001 are tallied.
5.
Return no.4 has been prepared in advance and ensure that amount reported under Ret.
No.4 is tallying with finacle code 61001001 and 71001001.
6.
Provision for all the expenses due but not paid has been made and all the accrued income
has been booked specially entry for prepaid expenses has been passed.
7.
Special debit account is scrutinized and there is no out standing entry of high value amount.
8.
GL Suspense account Law charges finacle code no 26501006 is nil.
9.
GL Stationery finacle code no.26301001 is NIL for branches.
10.
GL inter branch bills purchased account finacle code 31101001 is NIL.
11.
In all sensitive accounts, which are reported in return no.7, the outstanding amount above
3 years, 2years (NOSTRO accounts) and 6 months (LMO/LBO accounts) has been worked
out correctly.
12.
Ensure that MOC 14 has also been prepared for the un serviced interest, if any account is
degraded during the course of audit and reported in 14 D.
13.
Branches to mark 87 in special category code in ASCROM against all fraud related
advance accounts.
14.
All the certificates have been prepared and relevant details / information is available for
verification by auditors.
15.
All the information relating to LFAR is arranged.
16.
All the important records viz. last inspection report, insurance register, valuation report,
last years audited closing returns, sanction files, security documents, mortgage register
etc. are readily available.
17.
Branches which are opened on last working day of the financial year i.e. 31 st March also
incurs some expenses, ensure that these expenses are also booked in current financial
year in branch books.
=================================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra Kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
ANNEXURE - II
VARIANCE ANALYSIS SHEET AS ON 31.03.2015

Zone name :
(Rs. in lacs)
Sr.
Discription
No.
Dec.14
Mar.15
1 Total Advances
2 Total Deposit
3 CASA Deposit
4 Bulk Deposit
5 Yield on Advances
6 Cost of Deposit
7 Incidental Charges
8 Recovery in Bad & Doubtful debts
9 Other Misc. income
10 Rent, Taxes & lighting
11 Printing & Stationary
12 Advertisement & Publicity
13 Sundry charges
14 Postage, telegram & Telephone
15 Repairs & Maintainance
16 Other expenditure
17 Other items, if any
( Amount of quarter only should be reported.)
Comments on major variances :-
Date :
1
2
3
(Signature of Zonal Head)
Please note to provide G/L figures as on 31.12.14 and 31.03.15 and Profit & Loss figures
for the quarter ended 31.12.14 & 31.03.15
ANNEXURE III
New G/L and P/L Codes given during year ended March 2015
Assets Side
Code
No.
Head
Finacle
Code
For use at
2541
Block of it assets (Non- Hardware)
25101037
ALL BRANCHES
2790
Suspense A/c CounterFeit Notes
26501084
ALL BRANCHES
2895
Gl Suspense 2014-15- Khariff Rabi 2%

Interest Subvention to Farmers
26501085
ALL BRANCHES
2896
Gl Suspense 2014-15- 3% Incentive for

prompt repayment to farmers
26501086
ALL BRANCHES
2790
Suspense unclaimed deposit claims
26501087
BKC BRANCH
2790
Unclaimed Deposit Settlement A/c
26501088
BKC BRANCH
2010
Centralised Cash in BNA A/C
21101036
COLABA BRANCH
2897
BNA NFS Receivable A/c
26551060
COLABA BRANCH
2897
BNA VISA Receivable A/c
26551061
COLABA BRANCH
2897
BNA Master Card Receivable A/c
26551062
COLABA BRANCH
2898
Other assets- AEPS_OFFUS Receivable
26551063
BKC BRANCH
Code
No.
Head
Finacle
Code
For use at
1640
Subvention Amount Paid To BOB Cards-POS
54511069
ALL BRANCHES
1736
Write Off- Counterfeit Notes.
54531035
ALL BRANCHES
1738
Provision for write off of investment
54541021
TREASURY
1685
Corporate Social Responsibility
54531036
BCC
1640
Penalty by Consumer forum / Ombudsman /

Other courts.
54511070
ALL BRANCHES
1640
Penalty imposed by Regulatory Authority

except RBI, but including FEMA.
54511071
ALL BRANCHES
1640
Penalty imposed by RBI, for breach of

regulations other than FEMA regulations
54511072
ALL BRANCHES
1610
Op. Risk Related Repair & Maintenance of

Furniture and Fixtures / Banks Premises
(Rented/Owned)
54531037
ALL BRANCHES
1736
Write off of Furniture & Fixture/ Building &

Structure
54531038
ALL BRANCHES
1720
Op. Risk Related P/L (Advances Accts Written

off on Account of Operational Risk.)
54531039
ALL BRANCHES
1736
Loss to the bank (Actual or Provision) on

account of Internal / External Frauds.
54531040
ALL BRANCHES
Expenditure Side
1693
Loss of cash.
54531041
ALL BRANCHES
1199
Compensation awarded to staff by court.
52451026
ALL BRANCHES
1060
Commission / Fees Paid to Recovery Agents
52201007
ALL BRANCHES
1029
Interest Paid on MTN Tier-II Bond series- I

(Overseas)
12106001
INTERNATIONAL
OPERATIONS
1640
Misc Expenditure - PMJDY
54511073
ALL BRANCHES
Liabilities Side
Code
No.
Head
Finacle
Code
For use at
4120
Unclaimed Deposit pool A/c
13246003 BKC BRANCH
4869
Centralized Pool A/c- Other credit items non

intt Bearing
15181399 BKC BRANCH
4584
Cash in bna pool a/c
31101154 ALL BRANCHES
4966
Funds for promotion of visa affiliated Debit

cards
15181402 BKC BRANCH
4966
Funds for promotion of Mastercard affiliated

Debit cards
15181403 BKC BRANCH
4915
Bill Desk utility Bill payment pool A/c
15181404 CFS BARODA
4900
Collection of Mizoram State Taxes
15181401 GAUHATI MAIN
4916
Premium on Sub- bonds borrowings
54273216 INTL. OPERATIONS
4966
Chhotabhai Jetha bhai Div. Payment 13-14
15181405 Nadiad Main
4917
Other Liabilities- AEPS_OFFUS Payable
15181406 BKC BRANCH
4970
Collection A/c MP Cyber Treasury
15181408 TT NAGAR BRANCH
4970
Collection A/c - DIPP
15181407 Nirman Bhavan
4590
NEFT Inward transactions ac no 2
31101155 FORTAP
4590
31101156 FORTAP
4590
31101157 FORTAP
4590
31101158 FORTAP
4590
31101159 FORTAP
4590
31101160 FORTAP
4590
31101161 FORTAP
4321
Subordinate perpetual Tier-1 Basel III Series

V Bonds
14201013 HOCORP
Income Side
Code
No.
Head
Finacle
Code
For use at
3261
Sitting fees received from subsidiaries for

nominee directors
42701066 BCC
ASCROM UPDATION GUIDELINES - FOR ANNUAL CLOSING AS ON 31.03.2015
ANNEXURE IV
ASCROM System
ASCROM system is being used for asset classification as per comprehensive guidelines of RBI on
Prudential Norms on Income Recognition and Asset Classification for advances, calculation of
capital charge on credit risk as per BASEL II requirements, submission of CIBIL data and
generation of various reports for financial reporting and regulatory compliance.
As in the past several years, Closing Returns of Advances (Closing Returns 15 to 20) generated
from ASCROM system are subjected to Audit at Branch / RO / ZO / BCC.
BASEL II returns i.e. Master Summary of Risk Weighted Assets and BASEL I Returns ( in place of
earlier Closing Return No: 13) i.e., Risk Weight Assets Exposure- Section A and Risk Weight
Exposure Section B are subject to Audit.
Our Bank at all levels has been relying heavily on ASCROM data, for various Policy decisions /
MIS requirements. This data is being furnished to RBI for Risk Based Supervision / DSB / RAQ
returns etc., as part of Regulatory requirements. Any deviation / error in ASCROM data shall have
serious implications, inclusive of attracting penal provisions by Regulators.
Instances of variation in Finacle and ASCROM data specifically the repayment schedule etc has
been observed by the Statutory Auditors and in Risk Based Supervision Audit carried out by RBI.
Process of migration of the existing ASCROM to CENTRALIZED ASCROM System, is in
advanced stage and the same shall be implemented in all the Branches / Regions / Zones and
BCC, during the quarter April June 2015. It is envisaged the entire data for ASCROM updation,
is proposed to be extracted from FINACLE directly, without any manual intervention, in the
proposed Centralized ASCROM System. Asset classification, Provisioning, Basel II RWA
computations as per RBI guidelines shall be carried out in the Centralized ASCROM System and
the Advances Closing Returns, other Report shall be generated at all the levels, for Audit.
In view of the above crucial factors, Branches / Regional / Zonal authorities have to take utmost
care with regard to the accuracy in updation of ASCROM data, so as to ensure accuracy in Asset
Classification & Provision, computation of Capital Charge on Credit Risk, submission of 100%
records of CIBIL data and also all other data relating to Credit / NPA / Priority Sector, for the
Annual Audit as on 31.03.2015.
GUIDELINES FOR UPDATION OF DATA THROUGH ASCROM SYSTEM:
The following are the broad guidelines for accurate data updation by Branches so as to ensure
correct and accurate data submission to RO / ZO / BCC. Branches have to exercise utmost care in
updating the relevant fields in ASCROM data. Key parameters to be carefully verified are as
under:
FORMAT A Customer Details:
1. PARENT BRANCH ALPHA CODE & Customer Id in respect of Parked advances.
Parent Branches should invariably furnish the details of Customer Id, Proportionate
Realisable Value of Security allocated, Last Date of Review & Next Date of Review, Asset
Classification, Proportionate Drawing power allocated, Investment in Plant &
Machinery/Equipment, Average Sales Turnover of last/next 3 years, Date of
Commencement of Business, Date of Valuation of Fixed Assets, External Rating if any, to
the PARKED BRANCH.
2. REALISABLE VALUE OF SECURITY:

Aggregate value of all realisable Securities (Primary & Collateral) of borrower is to be
recorded.
Realisable Value should be computed considering the LATEST VALUE OF PRIMARY
& COLLATERAL SECURITIES available in respect of various facilities of a borrower.
In case of Pari-passu Charge on the Securities, proportionate RV should be
considered.
In case of Second Charge on securities, the residual value of security, after reducing
the liability of First Charge holder, should be considered. In the event of non-availability
of residual value, the security value of such security should be considered as NIL.
In case of NPA accounts, the value of Stocks / Book-Debts should be considered on a
realistic manner / as per latest Stock Audit Report, as part of aggregate value of
security.
Detailed worksheet on computation of Realisable Value of Security, including
Date of valuation of Securities should be prepared, in respect of Borrowers with
limits of Rs. 25.00 Lacs & above, inclusive of NPA borrowers, for verification by
Auditors.
The valuation Reports / Stocks / Book-Debts Statements duly certified by Auditors/
Stock Audit Reports wherever applicable should be kept on record.
This value of security should be updated in ASCROM data. All the changes in value of
security should be incorporated in ASCROM data during relevant monthly / quarterly
updations.
In respect of Government Guaranteed Accounts / Guaranteed by Other Institutions /
Banks, amount of Guarantee and Expiry date of Guarantee should be updated in
Customer Details, through Special Category codes.
If the Government Guarantees are not renewed on or before the Expiry dates, the
existing date and amount of Government Guarantee along with Special category codes
as applicable, should be deleted during the data updation as on 31.03.2015.
It is observed that there has been wide variance in the Realizable Value of
Security mentioned in the Status notes on NPAs by Branches / RO /ZO for
Annual Audit and the Value of Security mentioned in ASCROM system, leading to
adverse remarks by SCAs / RBI AFIR team .
Branches / Regional / Zonal authorities are advised to note this aspect carefully and
update Value of Securities with proper computations / workings. Any deviation
observed in this aspect shall be viewed seriously and dealt with accordingly.
3. ESTRUCTURING DETAILS: Codes for Restructure are synchronized and
following -3- codes are available in respect of new Restructured accounts:
Restructured
Accounts Code
72
74
92
only
the
Description of the Code

Restructured account Due to Natural Calamity
Restructured Others
Restructured Account under CDR
Branches are advised, to assign the applicable code as above, to Advances accounts, where in
Restructuring is approved by the Competent Authority, along with Date of Restructuring / Date of
Reference / Approval in case of CDR accounts and other Category of Restructuring.
There has been wide variance in the data of Restructured Accounts, submitted by branches
through Quarterly Certificate on Restructured Accounts, to RO / ZO / Credit Monitoring
Department BCC and Accounts with Restructured Accounts code in ASCROM. This has been
adversely commented by RBI and Statutory Auditors.
In case of Accounts which have been re-phased / rescheduled, as per the request of the
Borrowers also, Branches have to assign Rephasement code ( No: 15), Date of rephasement in
Account Details, including WCTL accounts and incorporate Restructuring Code ( No: 72/ 74/ 92),
Date of Restructuring in Customer Details, which is mandatory.
Regions should verify at their level that the branches have given this code to all the accounts
restructured under Restructuring including CDR, before sending the data to ASCROM Cell BCC.
Aggregate Amount of Interest Sacrifice, in all Restructured accounts (both CDR & Non CDR),
computed upto 31.03.2015, as per the extant guidelines, and should be incorporated correctly in
the field of Sacrifice Amount.
AUDITORS, in order to certify the Data on RESTRUCTURED ACCOUNTS ALONGWITH
DETAILS OF PROVISION FOR INTEREST SACRIFICE shall verify this information generated
through ASCROM system.
4. PROJECTS UNDER IMPLEMENTATION: Branches have to assign SPECIAL CATEGORY
CODES 46 /47 /48 /49 to only such Borrowal Accounts which are treated as PROJECTS
UNDER IMPLEMENTATION strictly as per RBI norms. The norms relating to Projects under
Implementation as advised by RBI are summarised as under:
Category I: Projects where financial closure has been achieved and formally documented
(Special Category code 46)
Category II: Projects sanctioned before 1997 with original Project cost of Rs.100 Crore or
more where financial closure was not formally documented (Special Category Code 47)
Category III: Projects sanctioned before 1997 with original Project Cost of less than
Rs.100 Crore, where financial closure was not formally documented. (Special Category
Code 48)
Category IV: New Projects under implementation. (Special Category Code 49)
In all the above categories, completion date has to be incorporated since, Asset Classification in
these accounts are governed by the date of completion of project.
Branches are advised to incorporate Special Category Codes carefully in view of the specific
norms as stated above.
Branches are advised to incorporate applicable code of Restructuring ( 72/74/92) in the field of
Special Category, in Customer details, wherein there has been an extension of COD Date.
This shall have to be verified by Regional Office, before submission to the Statutory Central
Auditors.
5. CREDIT RATING: Branches / RO / ZO are advised to carefully ensure compliance of
instructions on incorporating Credit Rating details in ASCROM data for March 2015 updation as
under:
All Accounts (Except Staff, LABOD & Exclusive Retail Loans) with aggregate Limits (Fund
Based and Non-Fund Based Limits) of Rs. 25 Lac and above, should be provided with
CRISIL Rating Details.
Accordingly Branches have to incorporate the Details of CRISIL Rating like Reference No.,
Model, Industry & assigned Rating of the above category Borrowers in CRISIL Rating Data,
Data Entry Screens provided in Quarterly Updation>Quarterly Data Updation>Customer
Details>Format A>Customer ID Profile.
In respect of the Borrowers whose Credit Rating is not finalized/Validated as per the
CRISIL Rating Models, Branches are advised to Select N.R. in CRISIL Rating Data and
then give Credit Rating Score as per existing old Rating Module.
Branches are advised to incorporate the Credit Score of the remaining category of Advances, as
per the applicable Rating model, in Borrower Profile as in the past.
EXTERNAL RATING UPDATION IN ASCROM:
Branches are advised to update the External Rating details in respect of eligible Borrowal
Accounts as on 31.03.2015, as per the guidelines advised by our Risk Management Department
per Circular No: BCC: BR: 104: 433 dt: 05.12.2012.
Branches have been advised detailed procedure for updating External Rating details in Customer /
Account details in ASCROM Data, vide the Circular cited above.
Following Validations through Critical Errors are enabled in ASCROM System, relating to expiry
and updating of External Rating details as well as CRISIL Rating details :
Critical
Error No
34
Nature of Error
Error Rectification
External Rating Date in Customer

Details expired
Latest External Rating details to be upated

through menu option Basel II ->Cust/Guarantee
Rating -> Borrower wise details to be updated
Latest External Rating details to be upated
through menu option Basel II ->Short Term /
Long Term Rating -> Account ID wise details of
External Rating of the Borrower to be updated
Latest CRISIL Rating details to be updated in
Customer Details.
75
External Rating Date in Account

Details expired
31
CRISIL Rating date Expired
The above Critical Errors have to be rectified by Branches mandatorily, before Data processing.
Branches having Advance Accounts, wherein Annual External Rating is mandatory, have to
update in ASCROM Data, the External Rating details as on 31.03.2015 at Account level only as
per the Rating Certificate downloaded from the Rating Agency website preferably or submitted by
the Borrower.
Further Branches have to update the Latest CRISIL Rating Details, in Customer profile, of
ASCROM Data, as on 31.03.2015, through uploading of the latest Zonewise Text files of CRISIL
Rating data available in our Banks Intranet.
Any incorrect data updation by branches in this regards, shall be viewed seriously by our
Higher Authorities.
6. SUIT-FILED SUNDRY DEPOSIT AMOUNT This Amount is to be updated through

Quarterly Updation>Quarterly Data Updation>Customer Details>Format A>Customer
Advance Profile (second tab)>Additional Information (Available only for NPA Customers),
since this amount is considered for Provision computation.
7. OTHER INFORMATION : Whether in wilful defaulters list of RBI; and whether Sick SSI
unit, if so date of sickness fields are to be updated on a regular basis. Branches have to
mark the field- Viable Sick Unit Y/N correctly, strictly as per the Viability status of the SICK
Industrial Account, in the Customer Profile.
8.
NPA STATUS CODES

SUITFILED/ DRT / BIFR / COMPROMISE ACCOUNTS
SPECIAL CATEGORY CODE FOR FRAUD RELATED ADVANCE ACCOUNTS :
Branches have to update the NPA Status These details are to be furnished / updated
accurately. In respect of BIFR / NON BIFR Rehabilitation Status codes, additional details
of Amount of Right of Recompense should also be updated.
FRAUD RELATED ADVANCES & FMC NUMBER: Branches have to ensure that marking
Special Category Code ( 87) in respect of Advances treated as Fraud, is done in ASCROM
DATA of December 2014, along with FMC Number. A new field for capturing FMC number
in case of Fraud Accounts (Special category marked as 87) is provided under additional
information.
Branches to update FMC numbers for all Advances related fraud accounts. (8 digit
numeric - first 2 for year, next 2 for quarter & next 4 serial number as allotted by FMC
department).
9. INVESTMENT IN PLANT & MACHINERY: This field should be updated with the original
Investment in Plant & Machinery (gross block as per Balance sheet) in respect of all
manufacturing units.
10. INVESTMENT IN EQUIPMENTS: This field should be updated with the original Investment
in equipments in respect of all Service Industry Accounts.
11. TURNOVER : Sales turnover as per the Basel II requirement i.e. annual turnover of the
last three years for existing entities; projected turnover in the case of new entities; and both
actual and projected turnover for entities which are yet to complete three years is to be
furnished in this field for all business concerns. In the fourth box the projected sales
turnover accepted for assessing the credit limit is to be fed.
12. TAKE OVER ACCOUNTS:
In ASCROM System, Take over accounts are to be assigned Special Category Code :28/18, in
CUSTOMER DETAILS CUSTOMER ID PROFILE.
In respect of Takeover Accounts, after incorporating Special Category Code 28, as stated above,
Branches have to furnish the following additional details in Customer Account Details B/C/D
Format, as per the facility, which has been taken over from the other Bank/ Other Financial
Institution
Name of the Bank / Financial Institution

Date of Take over
Branches have to update the above details, in respective fields, through Quarterly Data Updation >
Customer Accounts > Format B / Format C / Format D as applicable.
Through F5 option, Name of the Bank is to be selected and Bank Code shall be populated in the
field. Date of Takeover should incorporated in the field.
UPDATING OF ACCOUNTS:
DATA LIFTING OF NEW ACCOUNTS INCLUDING REPAYMENT SCHEDULE :
From
01.09.2013, data of all new sanctions/ disbursements, are uploaded directly from CBS, covering 44- additional fields.
To enable this, a new option named Opening New Accounts from Transaction Data is provided
under Monthly Updation>Data Lifting.
The detailed procedure for Data lifting of New accounts from CBS/ FINACLE to ASCROM
follows:
is as
-2- Additional files named - Solid_INWARD.txt and Solid_Schedule.txt

Eg: If SOLID is 2904- then -2- additional files for Datalifting of new sanctions generated in
CBS shall be - 2904_INWARD.txt
& 2904_SCHEDULE.txt, along with normal
STDSTU.enc file from Finacle
These -3- files viz., Solid_INWARD.txt, Solid_Schedule.txt and STDSTU.enc - should

be copied in a folder on desktop or hard disk (e.g. folder named with branch alpha or solid
and it should contain these -3- files only).
If any inward/Sanction/Disbursement is done manually then Update to main data Base

should be done.
Run the option of Opening New Accounts From Transaction Data under Monthly
Updation>Data Lifting (select the folder where you have copied these -3- files and these
files though present will not be seen in the folder)
All available data from FINACLE will be updated in Inward / Sanction / Disbursement tables
for all new accounts opened during the current month.
If some accounts are opened manually, and updated to main database, then such
accounts - where map key is same will be excluded.
In case branches, have not updated to main data base, all accounts opened will be
deleted and replaced with the inward file and all corrections will have to be done again.
Gap Data viz., Special category, Sanctioning Authority, Credit rating score, Repayment
Mode (in case of some accounts), Security etc., has to be updated manually.
For BKCC accounts no repayment schedule is available in FINACLE, since these accounts
are opened as CC accounts. Hence ASCROM system, will update mode of repayment=5
(Bullet repayment); No of installments=1 and installment amount=principal amount and
principal amount=disbursed amount.
In Disbursement first date of installment to be fed by the branch.
Sector, Activity, Scheme, Constitution, Religion, Caste codes of ASCROM are mapped
with relevant codes of FINACLE, to the maximum possible extent. However there might be
few Critical errors in INWARD relating to these codes, which branches have to rectify the
same, before updating to main data-base.
CIBIL Data viz., Name, Address, PAN No, Phone number etc shall be updated in case of
all individual accounts, but in case of non individuals same is not available from FINACLE.
Data in respect of Joint borrowers or guarantors is not available in finacle hence same has
to be updated manually by branches.
Branches having PC/PCFC have to update the data only through uploading of
INWARD.txt and STDSTU.enc files, generated from FINACLE. Manual updation of
PC/PCFC accounts is not permitted in ASCROM System from the data updation of
February 2014.
FORMAT C CASH CREDIT & OVERDRAFT ACCOUNTS:
Branches should ensure that DP is computed accurately in case of Credit facilities against
Stocks & Book-Debts and is updated in CBS system accurately. This data is uploaded in
ASCROM System, from CBS through the Data file. along with other information of CC /
OD accounts.
Excess Date is uploaded from CBS directly. This parameter is essential for proper ASSET
CLASSIFICATION. Please note that while arriving at continuos excess date amount
outstanding in ABs along with fund-based facility should be taken into consideration.
Date of Stock / Book-Debts Statement & Value of Stocks / Book Debts to be incorporated
accurately in CBS, since this date along with Value of Stocks / Book debts is uploaded in
ASCROM from CBS directly.
In case of NPA accounts drawing limit should be made ZERO, in CBS, except for those
accounts where drawings are permitted with prior sanction of appropriate authority.
FORMAT D DEMAND LOANS AND TERM LOANS:
In case of Demand Loans and Term Loans, Repayment Schedule details viz., Principal
Amount, mode of repayment (monthly/quarterly/half yearly/Annual/EMI etc.,) No. of
Instalments, First Instalment Date should strictly as per the Sanction and the same should
match with details in FINACLE in existing as well as new accounts.
From September 2013, repayment schedule details of all Loan accounts are uploaded
directly from CBS, through uploading of data files.
In case of general Demand / Term Loans, Balance as on 31.12.2014 is meant for Asset
Classification and Balance as on 31.03.2015 is meant for POTENTIAL NPA.
In case of all Direct Agricultural accounts (excluding Agril. Allied activities) Balance as on
31.03.2014, is meant for Asset Classification and Balance as on 30.06.2014, for Potential
NPA.
Recoveries for Quarters I, II, III, IV are applicable for AGRICULTURE ADVANCES and
Recoveries for Quarter IV is applicable for ALL OTHER ACCOUNTS.
IN RESPECT OF TERM LOANS WITH EMI MODE OF REPAYMENT, CUMULATIVE

RECOVERY is recorded in CUMM.REC COLUMN and Recovery in Current Quarter is
recorded in Quarter IV.

Classification.
Correct figures in these columns will ensure accurate Asset
INTEREST TO BE SERVICED DURING MORATORIUM: In Demand Loans / Term

Loans, including Housing Loan accounts and excluding Direct Agriculture Term Loans,
Educational Loans, where the repayment of EMI/Principal instalment is yet to commence,
the interest servicing flag / field in ASCROM Data is by default y.
If the sanction of these accounts stipulates, recovery of interest with instalment, then this
field is to be marked N.
During the moratorium, the interest charged in the above
category of Loan accounts ( excluding Direct Agriculture Term Loans and Education
Loans), has to be recovered as per the sanction terms and if the interest overdues are
more than 90 days, then these accounts shall be classified as NPAs.
DATA OF LAD / LATEST DOCUMENT details have to be updated in CBS from time to
time, so that these dates are uploaded from CBS directly in ASCROM.
FUNDED INTEREST TERM LOAN DETAILS OF INTEREST CAPITALISATION:

Funded Interest Term Loan ( FITL) in Restructured accounts, represent, unpaid interest on the
Term Loan. FITL accounts, form part of Restructured accounts and are required to be opened in
ASCROM under GL CODE - 2356 only.
As per the the Circular No: BCC:BR:103:153 dated 03.06.2011, issued by Credit Monitoring
Department, BCC., Branches have been advised in respect of new FITL created after 31.03.2011,
to create a liability by debiting interest income and crediting Sundry Liabilities Account ( Interest
Capitalization) Account
The following are the details relating to data capturing in respect of Interest Capitalization amount
and validations for tallying the FITL and Interest Capitalization amount in ASCROM :
Field Interest Capitalization is available for FITL accounts (GL Code 2356) in
Format D->DL details screen. This field is to be updated by branches in all FITL
accounts, as per the balances generated from FINACLE, by the branches.
GL Code for Interest Capitalization is 4795 and the GL Figure of this code will be
picked up from Clorets file.
Data processing will not be allowed unless GL is tallied for GL code 4795. (Sundry
Liabilities -Interest Capitalization). The outstanding balance in FITL 2356 and GL
4795 in each FITL account, should be same.
Branches have to incorporate FITL balance in the field of Sundry Liabilities Interest
Capitalization GL Code 4795 in FITL account details in ASCROM Data.
Bills Past Due Accounts Payments made under Bank Guarantees, are opened as loan type
in Finacle. Hence in ASCROM also, Bills Past Due Guarantee Invoked accounts, have to be
opened under loan format only.
For this purpose -2- new Sub-GL codes are created in ASCROM GL Code master as under, which
are in Loan Format only :
22003 (BPD) Payment for Inland Bank Guarantee

22402 (FBPD) Payment for Foreign Bank Guarantee
Branches have to select any one of the above -2- GL Sub-codes as per the account, in Inward,
Sanction details, for new accounts opened during the month. Details of Balance, Limit and
recovery during the month shall be uploaded through Data lifting through mapkey. (mapkey as per
loan accounts 06)
In case of existing outstanding Bills Past Due accounts, which are in Bills format, should be
transferred to these sub GL codes ie.,
from 22001 & 22002 to 22003

from 22401 to 22402
so that balance outstanding will be updated through data lifting. In Finacle separate account is
opened for each payment made under Bank Guarantees.
Hence in ASCROM System also separate account is required to be opened for each payment and
map key / CBS account number is to be incorporated in each account for updating the details
through Data lifting.
VALIDATIONS FOR BASEL-II
1) Claims on Domestic Sovereigns
Central Government guaranteed claims would attract a zero risk weight. Identified by
Special Category Code 22 or 23. New fields have been provided to feed the amount
guaranteed and the expiry date.
State Government guaranteed claims would attract a 20 % risk weight. Identified by

Special Category Code 20 or 21. New fields have been provided to feed the amount
guaranteed and the expiry date.
Outstanding covered by DICGC /CGTMSE will attract 20% risk weight. - Identified by
Amount entered as DICGC/ CGTMSE Cover available.
Outstanding covered by ECGC will attract a 20 % risk weight. - Identified by Amount

entered as ECGC Received / Cover available for the accounts with Sub Facilities related to
Export Finance. In NPA accounts branches to feed the amount received/ receivable. For
Standard accounts the system computes the same automatically.
2) Claims on Foreign Sovereigns
Identified by Constitution code 59 and as per the Rating of County and /or International
Rating of Customer RW is assigned. Higher of RW assigned to Country and/or
International Rating of Customer is considered.
Country and /or International rating of Customer is entered through Basel II / Foreign
Exposure Menu Option.
Claims denominated in domestic currency of the foreign sovereign met out of the resources
in the same currency raised in the jurisdiction of that sovereign will, however, attract a risk
weight of zero percent. Identified though A/c wise information entered through Basel II /
Foreign Exposure Menu Option.
3) Claims on Public Sector Entities (PSEs)
Domestic public sector entities will be Risk weighted as per Corporate. Identified by
Constitution Code 11 / 13 / 52
Foreign public sector entities will be identified by Constitution code 91 and as per the
Rating of County and /or International Rating of Customer, RW is assigned. Higher of RW
assigned to Country and/or International Rating of Customer is considered.
County and /or International rating of Customer is entered through Basel II / Foreign
4) Claims on Banks
The claims on Banks incorporated in India and Foreign Bank branches in India will be risk
weighted as per their status as Scheduled Banks/ Non scheduled Banks and their CRAR.
Identified by Activity Code 9001 / 9002 / 9003 / 9004 / 9005 / 9006. Banks status as
Scheduled Banks/ Non scheduled Banks and their CRAR will be as per the Bank Master
and Name of Customer should be as per Bank master.
All claims on scheduled banks, which comply with the minimum CRAR prescribed by the
Reserve Bank of India, will be assigned a risk weight, including RRBs, at 20%.
All claims on Non-scheduled banks, which comply with the minimum CRAR prescribed by
the Reserve Bank of India, will be assigned a risk weight, at 100%.
All claims on scheduled and non scheduled banks will be assigned a risk weight as
applicable to the counterparty banks capital adequacy position as on the date of last full
audit as indicated in Table.
CRAR%
Over 9%
6 to <9
3 to <6
0 to < 3
Negative
Scheduled
Banks
20%
50%
100%
150%
625%
Other
Banks
100%
150%
250%
350%
625%
Foreign Banks will be identified by Constitution code 60 and as per the Rating of County
and /or International Rating of Customer RW is assigned. Higher of RW assigned to
Country and/or International Rating of Customer is considered.
10
5 Corporate
The system identifies exposure to Corporate on following criteria:
Total average annual turnover is more than or equal to Rs. 50 crores. (Branches should be
particular in filling in the sales turnover as per Basel II definition.)
The maximum aggregated exposure of the customer is more than Rs. 5 crores.
6) Non- Resident Corporate Identification
All eligible Corporate along with Special Category Code 31 will be considered as Nonresident Corporate. As per the Rating of County and /or International Rating of Customer,
RW will be assigned.
7) Claims Secured by Residential Property
These will be identified by Activity Code 3401 3499, Constitution Code 41,42,43,44 and
Security Code 13. Branches have to be very particular about these codes and activities.
These should be filled in correctly and accurately.
As per the revised guidelines, the Risk Weights on Individual Housing Loans ( under claims on
residential property) are as under, in ASCROM System :
LTV Ratio
= or <90%
= or <80%
= or <75%
Amount of Loan
Upto Rs.20 Lacs
Above Rs.20 Lacs and <Rs.75 Lacs
Above Rs.75 Lacs
Risk Weight %
50.00
75.00
75.00
8) Claims Secured by Commercial Real Estate

The identification of Commercial Real Estate Accounts in ASCROM System is done on the basis
of the following :
Activity code : 8207 to 8209, 9207 to 9209, 9571 and 9585

and
Special Category Code : 84 and
Security codes: 19, 20, 21, 110 to 118.
Advance accounts sanctioned under Loan Against Future Rent Receivable are to be
classified as exposure under Commercial Real estate. These accounts should be given
the activity code 9571 and Special Category Code 84 irrespective of security code
The Risk-weight for Commercial Real Estate Exposure (CRE) and Commercial Real Estate Residential Housing exposure (CRE-RH), as per the revised guidelines are as under,
in
ASCROM System :
Exposure in CRE Sector
Commercial Real Estate ( CRE)
Commercial Real Estate Residential
Housing (CRE-RH)
Existing Risk Weight

%
100.00
Revised Risk Weight

%
100.00
NA
75.00
11
9) Specified Categories
Consumer credit, including personal loans (Activity Code 9301, 9302, 9303, 9304, 9351,
9361, 9399) and credit card receivables (Activity Code 9535) will attract a higher risk
weight of 125%.
Capital market exposures (Activity Code 9069, 9070, 9071, 9521, 9522, 9523, 9513, 9514,
9515, 9516, 9517, 9518, 9519, 9520, 9524) and claims on Non-deposit taking systemically
important non-banking financial companies (identified by Special Category Code 33), will
attract a higher risk weight of 125%
10) Other Assets
Loans and advances to staff will be identified with special category code 10,11,12,17 and
GL Codes relating to Staff Loans.
Systematically Important NBFCs will be identified with Special Category Code 33,
Infrastructure Finance Company will be identified with Special Category Code 38 and
Asset Finance Company will be identified with Special Category Code 39
11) Undrawn Balance of Funded Facilities considered for RWA computation:
For BP/BD, CC & OD difference between Sanction Limit (Draw Limit for CC and OD) and
outstanding will be considered as undrawn balance and attract a CCF of 20%.
It has been noticed that some branches, without realising the consequences, have filled in
limits in FINACLE, which run in thousands of crores and the same is picked up in
ASCROM system. Therefore, branches have to be very particular about filling the
sanctioned limit in FINACLE
and ensure that limit filled is the same as the last
sanctioned/reviewed limit, since this data is uploaded from FINACLE to ASCROM System
directly.
Branches to verify the credit limits for CC, OD, BP/BD accounts entered in the transaction
system with the latest sanction/review. Branches to tally the limits entered in the ASCROM
system with the transaction system and latest sanction\review
For Term loan /Demand Loan not disbursed fully, the stage wise completion will be verified
vis a vis current Principal Amount. As per the current stage reached, If it is scheduled to be
completed within one year, the CCF will be 20% and if it is more than one year then the
applicable CCF will be 50%. CCF will be applied on undrawn Balance.
Branches have to complete the stage wise disbursement schedule for pending future
disbursement through - Quarterly Data Updation Customer Accounts Format D
TL -DL detailsAdd Stage Calender.
As per the instructions of Risk Management Department, BCC, the following modification is
carried out in ASCROM System, from September 2014 , relating to computation of Risk
Weight Assets (RWA) on Undrawn commitment covering funded facilities only:
RWA computation shall be done in ASCROM System, covering Fundbased outstanding,
Non-Fundbased outstanding and Undrawn portion of Fundbased facilities only.
Accordingly, the above computations shall be reflected in RWA Master Summary of BASEL
II, generated from ASCROM System.
12
Other Important Points

For Bill Drawn Under LC of Other Bank, Issuing Bank Name to be updated and the RWA will
be calculated as per the type of Bank and CRAR of the Bank.
Primary Security Value & Details of Primary CRM Security to be provided at Account level.
Collateral Security Value & Details of Collateral CRM Securities to be provided at Customer
level.
Constitution codes for Central Government i.e. Code no 15 and for State Government i.e. code
no 12 to be rechecked.
Accounts shown as Guaranteed by State Government (Special Category Code 20 and 21) and
Guaranteed by Central Government (Special Category Code 22 and 23) to be verified &
rechecked. Ensure that the guaranteed amount and expiry date is fed correctly.
Special category code 84, Activity codes & Security codes to be rechecked for Commercial
Real Estate and other sensitive Sectors.
NPA ACCOUNTS:
Unapplied interest in NPA accounts to be computed as per contractual Rate of Interest in

all NPA accounts, excluding Suit filed / DRT / Decreed accounts, from the last date of
interest application up to 31.03.2015 and the details are to be updated in ASCROM data.
The element of unapplied interest is not updated by branches regularly and the same has
been commented upon adversely by our SCAs. Hence Branches are advised to ensure
strict compliance in respect of updating the data relating to Unapplied Interest as on
31.03.2015 and on regular basis subsequently.
ECGC/ CGTMSE Claim Received amounts; Margin Money details should be updated.
UPDATION OF DATA:
In order to ensure accuracy of Data relating to Advance accounts and preventing manual updation
of ASCROM Data, uploading of the Account level data, Data of sanctions/ disbursements including
repayment details made during the month, directly from Finacle, to ASCROM, through text /
encrypted files, is in place. This process is followed by all the branches in the monthly ASCROM
Data updation invariably.
Updation of Data is a time bound exercise and any delay even by one branch will affect the whole
process at Bank level. It is of utmost importance that all branches stick to the time schedule, for
commencement of the task and completing the same as per the schedule.
Our SCAs have adversely commented on the instances of changing data, inclusive of improper
updation of critical fields relating to Restructuring, Interest Sacrifice, Projects Under
Implementation, and Adversely commented Accounts, NPA Status codes especially relating to
BIFR, Compromise accounts, Change of GL codes from FITL to Term Loan accounts.
Branches are once again advised to update data through uploading of the relevant files from
FINACLE, to ASCROM system and once processing is completed, data is submitted to RO, they
should not change the data. If the Branches need to change the details of RV of security,
recovery details etc., they should seek concurrence of RO furnishing full details.
VALIDATION OF DATA:
ASCROM SYSTEM has been provided with VALIDATION MENU generating validation reports for
correction/validation of specific discrepancy viz.
13
GL Code/Ledger wise (for Balancing/Tallying of GL Error Report); Multiple Activities; Activity;

Scheme; Interest Rate; Base Data Validation; Unsecured Advances; DICGC/ECGC Claims
Received A/cs ; Govt. Guaranteed Accounts ; Expert Validation wizard.
Despite repeated instructions by ASCROM CELL, Validation of Data is not being done by
Branches, leading to errors in Data and adverse comments on quality of data by our Statutory
Auditors. Branches should ensure that validation of data is done by generating appropriate
Validation Reports, correcting the discrepancy, before submission of final data to controlling
authority/-generating Returns for Audit purpose.
Branches/ Regions are advised to go through the guidelines on validations incorporated in revised
ASCROM Versions, and advised by ASCROM Cell, BCC along with the details of modifications of
revised versions during the year 2014-15.
GL ERROR REPORT - TALLYING WITH CLOSING RETURN 1:
Branches should report G/L figures, in Closing GL figures of ASCROM, as per Return No: 1.
Branches / Regions / Zones have to ensure that the GL CODES of ADVANCES (from GL Code
2160 to 2400 & 3040) and GL CODES relating to Deductions viz., Interest Suspense,
DICGC/ECGC Claims received, Suit filed Sundry Deposit account should be tallied with GL
Balances as per Closing Return No: 1.
Further GL Codes relating to Off-Balance Sheet items viz LC balances, BG balances. PWO
balances, should also be tallied with GL Balances as per Closing Return No.1.
GL ERROR REPORT is not part of CLOSING RETURNS and hence is not subject to Limited
Review.
However, AUDITORS shall be insisting on verification of GL ERROR REPORT of ASCROM for
errors in GL Codes and hence tallying of GL ERROR REPORT is an important task of ASCROM
Data Updation.
DEGRADATION / UPGRADATION VALIDATION REPORT:
Printing of Degradation / Up-gradation Report is mandatory since, the aggregate accounts/amount
of Degradation/Up gradation is required to be entered as check figures for data processing.
Degradation Validation report contains the details of DEFAULT DATE, DEGRADATION DUE TO
NON-FINANCIAL REASONS as NF and Due to Financial reason as F besides NPA Date &
CAD/CADU amounts.
Since these reports are mandatory and decide the final status of assets of the branch, the same
are to be verified account wise, by rechecking the basic inputs, before the data is processed.
These reports do not form part of closing returns and hence are not subject to Limited Review.
However, it is mandatory for the branches to get the print out of degradation / upgradation report.
A duly signed copy of Degradation/ Upgradation report along with other closing report should also
be sent to regional office for their perusal and verification. Regional offices to ensure that all the
accounts appearing in degradation report have been classified as NPA.
NET AMOUNT VERIFICATION REPORTS / CLOSING RETURNS / MASTER SUMMARY 19/20:
14
Further it was also pointed out that cross tallying of various column totals in the Master Summary
19 with GL figures was not done accurately by Branches / RO/ZO.
In order to facilitate branches / RO / ZO, to reconcile / tally the columns in Master Summary of
Advances 19, NET AMOUNT VERIFICATION REPORT, is provided in ASCROM system. This
Report is a mandatory report and has to be generated before generation of Closing Returns.
NET AMOUNT VERIFICATION REPORT furnishes the following information of a branch:
List of Standard accounts with outstanding Interest Suspense/DICGC/ECGC Claims /SFSD

amount to enable branches rectify the same by reversing the amounts.
List of NPA accounts where the aggregate amount of deductions are in excess of Balance
outstanding, to enable branches / RO /ZO to prepare reconciliation for tallying the column
wise totals of Master Summary 19, as required by HO
In view of the above, Branches have to invariably generate NET AMOUNT VERIFICATION
REPORT, before generation of Closing Returns, and verify the accounts, carry out the
rectifications wherever necessary. This exercise has to be carried out every quarter without fail.
PROVISION CALCULATION WORK SHEETS:
To facilitate Auditors to verify provision calculation, Provision Calculation work sheet for any
Account / Range of balance / Borrower, can be generated from ASCROM system through the
following menu option:
Reports Reports Audit / Accounts Worksheet for Provisions.
Branches should ensure that Provision Calculation Worksheets for all NPA accounts of balance
outstanding more than Rs.1.00 Lakh, are generated along with Closing Returns and made
available to the Auditors for verifications.
DISCLOSURES TO BALANCE SHEET COMPILATION AS OF 31.03.2015:
The following Disclosures to Balance Sheet, as on 31.03.2015, are compiled based on ASCROM
Data and to be certified by Statutory Auditors at Branch / Region/ Zone / BCC :
1. Certificate 7 - MOVEMENT CHART OF GROSS NPAs
2. Maturity Pattern of Assets Residual Maturity of Advances (Closing Return No: 22)
3. Certificate 4 - Exposure to Sensitive Sector (Break up of Advances to Capital Market
and Real Estate Sector)
4. Certificate 8 Restructured Advances
The following are the guidelines for compilation of these Disclosures, based on ASCROM System
generated Reports, for Annual Closing as of 31.03.2015 and certification by Statutory Auditors:
1. Certificate 7- : MOVEMENT CHART OF NPAs
Branches/Region/Zone should prepare the Movement Chart NPA, based on the data of ASCROM
generated NPA Movement Report and figures of -2- PL codes as per Closing Return No: 2, as
detailed below:
15
Particulars
Gross NPAS as on 1st April, 2014 (Opening Balance)
Additions
New NPAs during the year
Increase in Existing NPAs
Intt/ Charges etc debited and recovered in Existing NPA (as
per PL 5250 Return No: 2)
Sub Total (A)
Amt in Rs 000
Less
Upgradations
Recoveries (excluding recoveries made from upgraded
accounts)
Write offs ( as per PL 1720 Return NO;2)
Sub-total (B)
Gross NPAs as on 31st March 2015(closing Balance) (A-B)
The figures for opening balance of NPA as on 01.04.2014, New NPAs, Increase in Existing
NPAs, Up gradation and Closing Balance of Gross NPAs as on 31.03.2015, shall be
available in Supplementary D1 report.
Amount of interest/ charges etc charged in NPA accounts and recovered shall be as per PL
Code 5250 Return No 2.
Amount of Write Off by branches, shall be as per PL Code: 1720 Return No 2.
Branches should generate NPA Movement Report from ASCROM System, after the Data
processing for March 2015 is completed through the menu option
Reports ->Reports -> Recovery -> Supplementary NPA Movement -> D1 Report ->
Select Yearly option.
On the basis of the above D1 Report and figures of PL 5250, PL 1720 as per Closing Return
No: 2, Branches have to complete the NPA Movement Chart, as per the format, advised by
HO in its Closing Circular, for certification.
Branches are also advised have to generate D1 Detailed Report, for verification of list of NPA
accounts as per opening Balance, Degraded during the year, upgraded during the year, where
there is increase in existing NPA and Closing Balance in NPA accounts.
Regions/ Zones have to generate D1 Summary and D1 Detailed report through the above menu
option, after incorporating MOC 14-D, of Branches / Regions respectively and carrying out
MOC Processing.
On the basis of the D1 Report, figures of PL 5250, PL 1720 of Closing Return No;2 of
Region/Zone, Regions / Zones have to complete the NPA Movement Chart, as per the format,
advised by HO in its Closing Circular, for verification by Auditors and Certification.
2. ALM SUPPLEMENTARY REPORT:
This Report should be generated by Branches / Regions / Zones for verification of Auditors
regarding the Maturity pattern of Assets and Liabilities from ASCROM System, through the menu
option:
16
Reports - Reports Audit/Accounts ALM SUPPLEMENTARY REPORT

Branches should generate this Report after Data processing and should ensure that total Balance
outstanding and Total NPA figures, tally with Total figures as per Master Summary 20.
Regions, Zones should generate the above report, after MOC incorporation and Processing and
should ensure that total Balance outstanding and Total NPA figures, tally with Total figures as per
POST MOC - Master Summary 20.
3. Certificate 4- EXPOSURE TO SENSITIVE SECTOR
The figures for preparation of this certificate in prescribed format can be obtained by generating
exposure to sensitive sector report from :
Reports Reports Wholesale Banking

certificate 4.
&
Auditor Verification
Sector_certificate 4 ( List of Accounts)
Exposure to Sensitive Sector_

Report Exposure to Sensitive
Since these figures are subject to audit, during Annual Audit, branches have to be very particular
about data feeding related to sensitive sectors covered under this report to have correct output.
The information generated from this report should be used to prepare the Exposure to Sensitive
Sector in prescribed format.
Identification of Commercial Real Estate Accounts in ASCROM System, is done on the basis of
the following :
Activity code : 8207 to 8209, 9207 to 9209, 9571 and 9585

and
Special Category Code : 84 and
Security codes: 19, 20, 21, 110 to 118.
Advance accounts sanctioned under Loan Against Future Rent Receivable are to be
classified as exposure under Commercial Real estate. These accounts should be given
the activity code 9571 and Special Category Code 84 irrespective of security code
Branches are advised to be guided by circular no BCC:BR:102:15 dated 07.01.2010 issued by

Wholesale Banking Department, Baroda Corporate Centre, Mumbai for classifying an account
under real estate/ commercial real sector.
As regards the other segments relating to this Certificate, the relevant data is generated by
ASCROM System, at Branch / Region/ Zone/ BCC, in the Report on Exposure to Sensitive
Sector, as per the following criteria:
Indirect exposure (NHB & Housing Finance Companies (HFCs) will be identified by activity
code 3450 to 3499.
Advances against share to individuals shall be identified by activity code 9513 to 9525.
Similarly secured and unsecured advances to stockbrokers will be identified by activity
code 9070and 9071.
Any other advance against security of share will be identified by activity code 9069 and
security code from 40 to 43.
Finance extended for margin trading will be identified by activity code 9069.
17
In order to have accurate data on Sensitive Sectors of Domestic Advances, it has been decided by
our Higher Authorities, to compile and generate the Return on Exposure to Sensitive Sectors from
ASCROM Data of March 2015
Accordingly Regions / Zones are requested to carry out the following :
To go through the above guidelines relating to accuracy in Activity/Special Category /

Security / Scheme Codes, relating to Accounts falling under various categories of Sensitive
Sectors ( Commercial Real Estate , Capital Markets Exposure etc.,)
To generate Report on Sensitive Sectors and List of Accounts, as per the menu options
mentioned above as on 31.03.2015.
To compile the Certificate -4 Exposures on Sensitive Sectors, as of 31.03.2015, based

on the ASCROM generated report and the same should be got certified by Statutory
Auditors at Branch / Region / Zone
4. Certificate -8- Restructured Advances:

As per the instructions of Credit Monitoring Department, Branches/ Regions / Zones have to
compile the data on Restructured advances as per Certificate -8-, based on ASCROM Data only,
on quarterly basis.
Accordingly for December 2014, Branches / RO/ ZO have to generate List of Restructured
Accounts NON CDR and CDR accounts separately through the following menu options, and tally
the figures relating to Restructured Accounts, being reported in the Disclosure Certificate 8, as at
31.03.2015
Reports -> Reports -> Credit Monitoring I -> 21) Restructured Accounts -> Other
Restructured Accounts & CDR Accounts - separately.
Other Returns for certification by Statutory Auditors:
Advances Closing Returns 15 to 18, Master Summary 19 & Master Summary 20
BASEL II RETURN
MASTER SUMMARY OF RISK WEIGHTED ASSETS:

This report has to be generated for audit by invoking BASEL II RWA Summary (with undrawn)
for Branch/Region/Zone for computing risk weighted assets as per Basel II requirement.
Please ensure that RWA calculator has been run before submission of data to Regional office and
outstanding advances in RWA master summary tally with outstanding in Return no 19 and 20.
BASEL I RETURN
These returns are being introduced this time replacing the Return no 13. Branches have to
generate the following returns and get these audited. These Reports are available in BASEL II
menu.
1. Risk Weight Assets Exposure - Section A.
2. Risk Weight Assets Exposure Section B.
18
CLOSING RETURN 14 D AND 14 ( MOC) :

The nature of both MOC 14 & 14 D are given below, which should be prepared in actual Rupees
only :
SNO
Nature of Changes / Modifications
Classification of Advances and Provisioning

( Eg: Standard to NPA and vice-versa)
Changes relating to PL and GL accounts ( including reversal of

income / interest in case of change in borrower Asset Classification
status from Standard to NPA )
Return No
14 D
14
Branches / Regions/ Zones , should ensure that where MOC 14-D, for divergence in Asset
Classification, is finalized during the Limited Review as on 31.03.2015, MOC 14 should also be
prepared towards reversal of unrealized interest.
MOC 14 format, wherein ADVANCES related changes are suggested, should contain the following
Advance Account details :
Name of the Advance Account

Facility
GL Code
ASCROM Customer ID
CBS Account Number.
*****
19
LIST OF ASCROM RELATED RETURNS SUBJECTED TO LIMITED REVIEW / YEARLY AUDIT

AT BRANCH LEVEL AS ON 31.03.2015 :
SNo
Closing Return
No
Description of Closing Return
BASEL I
Return
(Old Closing
Return No: 13)
1. Risk Weight Assets Exposure Section A.

2. Risk Weight Assets Exposure
Section B.
15
16
17
18
Advances Closing Returns Standard

Advances
Advances
Closing
Returns
Substandard Advances
Advances Closing Returns Doubtful
Advances
Advances Closing Returns Loss
Advances
19 (Master
Summary)
Master Summary
(Facility wise)
20 (Master
Summary)
Sectoral Classification/ Provision of Reports

->
Reports
AND
Advances
>Audit/Accounts 2) Master
Classification / Provision of Advances. Summary 20 Part I & Part II
BASEL II:
RWA Master
Summary (as
per Basel II )
Master Summary of Risk Weighted Basel II -> RWA Master Summary

Assets (With Undrawn).
( with Undrawn)
of
Menu options in ASCROM System

for generation of the Return
Basel II -> Risk Assets Exposure

->Risk Assets Exposures
Section A / Section B ( Closing
Return 13)
Reports
->
Reports
>Audit/Accounts
3) Closing Returns 15 A/B/C;
16 A/B/C;
17 A/B/C;
18 A/B/C
Advances Reports
->
>Audit/Accounts
Summary 19
Reports
1) Master
Dt: 12.03.2015
*****
20
ANNEXURE V
ANNUAL CLOSING FOR THE YEAR ENDED 31
ST
MARCH 2015
GUIDELINES FOR BRANCHES UNDER AUDIT

1
The name and the address of the auditors of your branch will be intimated to you by your
Zonal Office.
On intimation from your Zone, you should give a courtesy call to your Branch Auditors and
exchange your telephone numbers, names of persons identified for audit etc. A rapport should
be established with the auditors which will facilitate better understanding and smoothening of
audit. The Branches have to ensure that audit is commenced & completed as early as
possible.
As far as possible, the Branches are advised to identify a particular Officer/Officers depending
upon the size of the Branch and availability of Officers, to attend the requirements of the
Auditors, during the course of Audit. The identified Officer/s is/are to act under the directions
of the Branch Head. This arrangement may facilitate conduct and completion of Audit in a
smooth and timely manner.
When the Auditors visit the Branch, they should be attended by a senior officer in the Branch
and proper care for their seating arrangements etc. should be ensured. It is our experience
that the Branch Auditors, in some cases, find a cause of complaint to our Higher Authorities
for non-co-operation, non-submission of explanation/information etc. A proper care,
understanding and coordination should be established to avoid unpleasantness. Apart from
your Branch Audit, the Auditors have to conduct audit of other Branches also. Please,
therefore, provide all necessary assistance and ensure that audit of your Branch is smoothly
completed in time. The Branches should ensure that audit is completed in one visit, as far as
possible.
It is observed that sometimes, the Branch Auditors have to go back before completion of audit
as Closing Returns are not ready for audit at the concerned Branch. This not only delays the
process of audit but also increases the cost of travel and other expenses to the Bank and
wastage of precious time of the Branch Auditors and all concerned. Please ensure that such
type of situation does not arise at the Branch.
It, sometimes, happens that the Branch Auditors take more than reasonable time for
completion of audit, which again delays the Zonal Consolidation and audit process and pose
problems for the Zonal Office to settle the audit bills/ claims made by the Auditors for audit.
In case, the time taken by the Auditors, in completing the audit, is exceeding the reasonable
time, you should bring the same to the notice of competent authorities at your Regional/ Zonal
Office.
On visit to the branch,

inspection/verification.
the Auditors would be requiring following records for
Full set of all Closing Returns complete in all respect duly signed by the Branch head.
The Balance Sheet file with the Audit Report and Long Form Audit Report of your Branch
for the previous year audit/last audit.
==========================================================================================
nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre,
C-26, G Block Bandra Kurla Complex, bandra (E) , MUMBAI 400 051 Tel : 022 66985288, 66985280
Fax (022) 26526890, email id : accounts.ho@bankofbaroda.com
Internal Inspection Report/Concurrent Audit Report (if the branch is under concurrent
audit).
Print out of General Ledger and Profit and Loss account for full year
Closing circular under reference.
Significant Accounting Policies of the Bank.
The Branch Auditors may request for verification of Cash balance held by the Branch. In that
case, they may be allowed to verify opening / closing balance of Cash in hand on any day
during the course of audit (other than the balance of Cash held in Currency Chest).
The Branches under Concurrent Audit are advised to keep Concurrent Audit Reports, for the
relevant period, ready for perusal by the Branch auditors, if desired by them. The Branch
should also ensure that the Concurrent Auditors observations (up to Feb. 2015 Concurrent
Audit Report) are attended to and resolved satisfactorily.
The Stock / Book Debts Statements submitted by the borrowers in advance accounts may be
kept handy for perusal by the Branch Auditors.
The Branches are advised to ensure that Long Form Audit Report prepared by Statutory
Branch Auditors in the format only, as prescribed by the Reserve Bank of India. The Branches
are also advised to go through the revised LFAR format so as to keep all the information ready
(including details in repect of advances of Rs.2 crores and above, as per the prescribed
proforma) at the time of Audit and furnish the same to the Branch Auditors to enable them to
finalise the LFAR without any delay.
The following type of specialised branches are require to furnish certain additional information
for which a quetionnaire is prescribed by RBI. Branches should ensure to keep the relavent
informmation ready.
10
Branches dealing in Foreign exchange transactions.

Branches dealing in very large advances, such as, Corporate Banking Branches and
Industrial Finance Branches or branches with advances in excess of Rs. 100 crores.
Branches dealing in recovery of Non Performing Asset such as Asset Recovery
Management Branches.
Branches dealing in Clearing House Operations, normally referred to as Service Branches.
.
As per RBI rules, the Branch Auditors are not entitled for any advance against their TA/DA
bills / audit fees.
11
One officer may be entrusted with the work of co-ordination with the auditors. Though the
auditors may discuss various matters with the branch in-charge during the audit, please
impress upon the auditors to discuss the draft audit report and long form audit report
immediately on completion of the audit and before submitting their final report.
12
Reporting Memorandum of Changes :
==========================================================================================
nd
The Balance Sheet, Profit & Loss A/c etc. will be submitted by Branches to their
Regional Office immediately on closure of books on 01.04.2015 itself. Any changes
required to be made afterwards or during the course of audit, should be reported
through Memorandum of Changes (MOCs) i.e. Closing Returns Nos.14- meant for
accounts other than advances.
Account wise Amount of Rs.50,000/- & above only are to be reported in MOC
statements. However if the amount is less than Rs. 50000/- the rectification entry
should be passed during course of audit itself. Please also note that no MOC is to be
given for the provisions mentioned in Annexure IX which will be taken care at
Corporate level.
Rectification of Memorandum of Changes (MOCs) in Branch's books :

The actual effect of all those entries/adjustments, which affect the change of balances
in the books of the Branches and reported in MOCs - Return No.14, has to be given in
the books of the Branch, during the course of audit in the current accounting year i.e.
2015-2016. The auditors have been requested to ensure that the rectification entries
are passed by the Branches as pointed out in the MOCs. Please also note that No
Schedule is raised on HOCORP for MOC entries.
General :
In case, you differ with the views of the Auditors or you are unable to convince the
Auditors on some major issues, wherein policy or large amount is involved, you should
immediately contact your Regional Office over phone / fax / e-mail during the course of
audit itself, and sort out such issues finally, without leaving them pending for further
discussion at Regional Office / Zonal Office / Corporate level.
13
On completion of audit, you should ensure that all Closing Returns are stamped, dated,
signed and delivered by the Auditors to you. The Audit Report and L.F.A.R. should also be
simultaneously obtained. All the required Certificates (listed at Sr.No.G.(b) Certificates)
should be obtained from the Auditors. Branch Auditors be requested to send Soft Copy of
LFAR along with Hard Copy to the concerned Zonal SCAs directly.
14
Please inform your regional authority promptly about completion of audit and the MOC, if
any given.
CORPORATE ACCOUNTS & TAXATION DEPT.

BCC, Bandra (E)
MUMBAI.
==========================================================================================
nd
Annexure VI
BANK OF BARODA
Reporting of Inter Branch Forex Transactions for the Full Year ended 31st March 2015
Name of PMO_______________
NOTE NO. 4(A) INTEREST PAID/RECEIVED ON
BORROWINGS/PLACEMENTS TO/FROM PMOs IN INDIA
HEAD OF THE ACCOUNT
(a)
(b)
(c)
(d)
(e)
(f)
INTEREST PAID
* Code 1021
Amount
(Rs. 000's omitted)

INTEREST RECEIVED
* Code 3077
Amount
MUMBAI MAIN OFFICE,

MUMBAI
ASHRAM ROAD, AHMEDABAD
IBB, NEW DELHI
IBB, CALCUTTA
IBB, CHENNAI
SPECIALISED INTEGRATED
TREASURY BRANCH
TOTAL *
NOTE NO. 4(B) INTEREST PAID/RECEIVED ON
BORROWINGS/PLACEMENTS (WITH OVERSEAS BRANCHES)
HEAD OF THE ACCOUNT
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
(o)
(p)
(q)
(r)
INTEREST PAID
* Code - 1022
Amount
INTEREST RECEIVED
* Code -3079
Amount
U.K.
New York
Nassau
Brussels
Fiji
Mauritius
Sultanate of Oman
U.A.E.
Seychelles
OBU Mauritius
South Africa
OBU Mumbai
OBU, Singapore
Hongkong
Bahrain
Guangzhou, China
Australia
DIFC,Dubai
TOTAL *
==========================================================================================
nd
NOTE NO. 4(C) INTEREST PAID/RECEIVED ON

BORROWINGS/PLACEMENTS (OVERSEAS SUBSIDIARIES)
HEAD OF THE ACCOUNT
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
INTEREST PAID
* Code - 1017
Amount
INTEREST RECEIVED
* Code -3061
Amount
KENYA
UGANDA
GUYANA
BOTSWANA
TANZANIA
BOB UK Ltd
TRINIDAD & TOBAGO
GHANA
Newzealand
TOTAL *
*Total should tally with the figures under the respective codes reported in Closing Return No. 2
NOTE:
The details of Interest Earned from / paid to PMO in India (Code - 3077/1021) & Interest Earned from
/ paid to our Foreign Branches (Code - 3079/1022) & Interest Paid/Received onBorrowings/Placements
(Overseas Subsidiaries) (Code - 1017/3061) have to be reported here. This will be applicable to PMO in
India & Foreign Branches through the International Division.
Place: ______________
Date: _______________
SIGNATURE OF BRANCH HEAD
==========================================================================================
nd
Annexure-VII
SIGNIFICANT ACCOUNTING POLICIES FOR THE YEAR ENDED MARCH 31, 2015
BASIS OF PREPARATION
The financial statements have been prepared under the historical cost convention unless
otherwise stated. They conform to Generally Accepted Accounting Principles (GAAP) in India,
which comprises statutory provisions, regulatory/ Reserve Bank of India (RBI) guidelines,
Accounting Standards/ guidance notes issued by the Institute of Chartered Accountants of India
(ICAI) and the practices prevalent in the banking industry in India. In respect of foreign offices,
statutory provisions and practices prevailing in respective foreign countries are complied with.
USE OF ESTIMATES
The preparation of financial statements requires the management to make estimates and
assumptions considered in the reported amount of assets and liabilites (including contingent
liabilites) as of date of the financial statements and the reported income and expenses for the
reporting period. Management believes that the estimates used in the preparation of the financial
statements are prudent and reasonable. Future results could differ from these estimates. Any
revision to the accounting estimates is recognised prospectively in the current and future
periods unless otherwise stated.
INVESTMENTS
3.1
Classification
The Investment portfolio of the Bank is classified, in accordance with the RBI guidelines,
into:
3.2
Held to Maturity (HTM) comprising Investments acquired with the intention to

hold them till maturity.
Held for Trading (HFT) comprising Investments acquired with the intention to trade.
Available for Sale (AFS) comprising Investments not covered by (a) and (b) above
i.e. those which are acquired neither for trading purposes nor for being held till
maturity.
Acquisition Cost
Cost of acquisition of Investments is net of incentives, front-end fees and commission.

3.3
Basis of Valuation
Investments classified as HTM are carried at weighted average acquisition cost unless it is
more than the face value, in which case the premium is amortized over the period remaining to
maturity.
==========================================================================================
nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Investments classified as HTM includes debentures / bonds which are deemed to be in the
nature of / treated as advances (for which provision is made by applying the RBI prudential
norms of assets classification and provisioning applicable to Advances).
Investments in Regional Rural Banks, Treasury Bills, Commercial Papers and Certificates of
Deposit which have been valued at carrying cost.
Investments in subsidiaries and joint ventures (both in India and abroad) are valued at
acquisition cost less diminution, other than temporary in nature.
Banks investments in units of VCFs made after 23.08.2006 are classified under HTM category
for initial period of three years and are valued at cost. After period of three years from date of
disbursement, it will be shifted to AFS and marked-to-market as per RBI guidelines.
Investments classified as HFT and AFS are marked to market scrip-wise and the resultant net
depreciation if any, in each category disclosed in the Balance Sheet is recognized in the Profit
and Loss Account, while the net appreciation, if any, is ignored.
Investments made by the Bank as Primary Dealer in Treasury Bills under HFT category have
been valued at carrying cost.
For the purpose of valuation of quoted investments in Held for Trading and Available for
Sale categories, the market rates / quotes on the Stock Exchanges, the rates declared by
Primary Dealers Association of India (PDAI) / Fixed Income Money Market and Derivatives
Association (FIMMDA) / Foreign Exchange Dealers Association of India (FEDAI) are
used.
Investments for which such rates / quotes are not available are valued as per norms laid
down by RBI, which are as under:
a
Government
/ Approved securities
on Yield to Maturity basis.
Equity
Shares, PSU and Trustee
shares
at book value as per the latest Balance Sheet (not

more than 12 months old), otherwise `.1per company.
Preference Shares
on Yield to Maturity basis with appropriate

credit spread mark-up.
PSU Bonds
on Yield to Maturity basis with appropriate credit

spread mark-up.
Units of
Funds
at the latest repurchase price / NAV declared by the

Fund in respect of each scheme.
Venture Capital
Declared NAV or break up NAV as per audited

balance sheet which is not more than 18 months old.
If NAV/ audited financials are not available for more
than 18 months continuously then at `.1/- per VCF.
Mutual
==========================================================================================
nd
3.4
Disposal of Investments
Profit/ loss on sale of Investments classified as HTM is recognized in the Profit and Loss
Account based on the weighted average cost / book value of the related Investments and
an amount equivalent of profit on sale of Investments in HTM classification is appropriated
to Capital Reserve Account.
Profit/ loss on sale of Investment in AFS/ HFT category is recognized in Profit and Loss
Account.
3.5
The Bank is following uniform methodology of accounting for investments on settlement

date basis.
3.6
In respect of investments at overseas branches, RBI guidelines or those of the host

countries, whichever are more stringent are followed. In case of those branches situated in
countries where no guidelines are specified, the guidelines of the RBI are followed.
3.7
The transfer of a security between these categories is accounted for at the acquisition cost /
book value / market value on the date of transfer, whichever is the least, and the
depreciation, if any, on such transfer is fully provided for.
3.8 In respect of non-performing securities, income is not recognised, and provision is made for
depreciation in the value of such securities as per RBI guidelines.
3.9
REPO / Reverse REPO

The Bank has adopted the Uniform Accounting Procedure prescribed by the RBI for
accounting of market Repo and Reverse Repo transactions [other than the Liquidity
Adjustment Facility (LAF) with the RBI]. Repo and Reverse Repo Transactions are
treated as Collaterised Borrowing / Lending Operations with an agreement to Repurchase
on the agreed terms. Securities sold under Repo are continued to be shown under
investments and Securities purchased under Reverse Repo are not included in
investments. Costs and revenues are accounted for as interest expenditure / income, as
the case may be.
Securities purchased / sold under LAF with RBI are debited / credited to investment
Account and reversed on maturity of the transaction. Interest expended / earned thereon is
accounted for as expenditure / revenue.
3.10 Derivatives
The Bank presently deals in interest rate and currency derivatives. The interest rate
derivatives dealt with by the Bank are Rupee Interest Rate Swaps, Foreign Currency Interest
Rate Swaps and forward rate agreements. Currency Derivatives dealt with by the Bank are
Options and Currency swaps.
Based on RBI guidelines, Derivatives are valued as under:
==========================================================================================
nd
The hedge/ non-hedge(market making) transactions are recorded separately. Derivative

contracts designated as hedges are not marked to market unless their underlying is marked
to market. Trading derivative positions are marked-to-market (MTM) and the resulting losses,
if any, are recognized in the Profit and Loss Account. Profit, if any, is ignored. Income and
Expenditure relating to interest rate swaps are recognized on the settlement date. Gains/
losses on termination of the trading swaps are recorded on the termination date as income/
expenditure.
For the purpose of valuation, the fair value of the total swap is computed on the basis of the
amount that would be receivable or payable on termination of the transactions of the swap
agreements as on the
Balance Sheet date. Losses arising there from, if any, are fully
provided for while the profits, if any, are ignored.
Contingent Liabilities on account of derivative contracts denominated in foreign currencies
are reported at closing rates of exchange notified by FEDAI at the Balance Sheet date.
4
ADVANCES
4.1
Advances in India are classified as Standard, Sub-standard, Doubtful or Loss assets and
provision for advances are made as per the Prudential Norms of the RBI. In respect of
Advances made in overseas branches, Advances are classified in accordance with
Prudential Norms prescribed by the RBI or local laws of the host country in which advances
are made, whichever is more stringent.
4.2
Advances are net of specific loan loss provisions, interest suspense, amount received and
held in suit-filed Sundry Deposits and Claims Received.
4.3
In respect of Rescheduled / Restructured accounts, Provision for dimunition in fair value of

restructured advances is measured in net present value terms as per RBI guidelines.
4.4
In case of financial assets sold to Asset Reconstruction Company (ARC)/ Securitization

Company (SC), if the sale is at a price below the net book value (NBV), (i.e. Book value less
provisions held) the shortfall is debited to the profit and loss account. If the sale value is
higher than the NBV, surplus is carried forward and utilised to meet the shortfall/ loss on
account of subsequent sale of non-performing financial assets.
FIXED ASSETS
5.1 Premises and other Fixed Assets are stated at historical cost except revalued premises which
are stated at revalued amount. The appreciation on revaluation is credited to Capital Reserve
and the depreciation provided thereon is deducted therefrom.
5.2 Premises include land and building under construction.
6
RESERVES AND SURPLUS
==========================================================================================
nd
Revenue and other Reserves include Statutory Reserves created by foreign branches as per
applicable local laws of the respective countries.
7
REVENUE RECOGNITION
7.1
Income (other than item referred in Paragraph 7.2)/ expenditure is generally recognised on
accrual basis. In case of foreign offices, income/ expenditure is recognised as per the local
laws of the country in which the respective foreign office is located.
7.2 Income by way of Fees, Commission other than on Government business, Commission on
Guarantees, Letter of Credits, Exchange, Brokerage and Interest on Advance Bills are
accounted for on realisation basis. Dividend on shares in Subsidiaries, joint ventures and
associates is accounted on realisation basis.
7.3 In view of uncertainty of collection of income in cases of Non-performing Assets/Investments,
such income is accounted for only on realisation in terms of the RBI guidelines.
7.4 Lease payments including cost escalation for assets taken on operating lease are recognised
in the Profit and Loss Account over the lease term in accordance with the AS 19 (Leases)
issued by ICAI.
8
EMPLOYEE BENEFITS
8.1 PROVIDENT FUND

Provident fund is a defined contribution as the Bank pays fixed contribution at pre-determined
rates.The obligation of the Bank is limited to such fixed contribution. The contributions are
charged to Profit and Loss Account.
8.2 GRATUITY
Gratuity liability is a defined benefit obligation and is provided for on the basis of an actuarial
valuation made at the end of the financial year. The gratuity liability is funded by the bank and
is managed by a separate trust.
8.3 PENSION
8.3.1 Pension liability is a defined benefit obligation and is provided for on the basis of
actuarial valuation made at the end of the financial year, for the employees who have
joined Bank up to 31.03.2010 and opted for pension. The pension liability is funded
by the bank and is managed by a separate trust.
8.3.2 New Pension Scheme which is applicable to employees who joined bank on or after
01.04.2010 is a defined contribution scheme, Bank pays fixed contribution at pre
determined rate, the obligation of the Bank is limited to such fixed contribution. The
contribution is charged to Profit and Loss Account.
8.4 COMPENSATED ABSENCES
==========================================================================================
nd
Accumulating compensated absences such as Privilege Leave and Sick Leave are provided
for based on actuarial valuation.
8.5 OTHER EMPLOYEE BENEFITS
Other Employee benefits such as Leave Encashment, Leave Fare Concession and Additional
Retirement Benefit on Retirement are provided for based on actuarial valuation.
In respect of overseas branches and offices, the benefits in respect of employees other than
those on deputation are valued and accounted for as per laws prevailing in the respective
territories.
9
9 .1
DEPRECIATION
Depreciation on Fixed Assets in India [other than those referred in Paragraph 9.3 and 9.4]
is provided on the written down value method in accordance with Schedule II to the
Companies Act, 2013, except in case of revalued assets, in respect of which higher
depreciation is provided on the basis of estimated useful life of these revalued assets.
.2
Depreciation on Fixed Assets outside India [other than those referred to in Para 9.3 below]
is provided as per local laws or prevailing practices of the respective territories.
Depreciation on Computers and Software forming an integral part of Computer Hardware,

in and oustside India is provided on Straight Line Method at the rate of 33.33% p.a., as per
the guidelines of RBI. Computer software not forming part of an intergral part of hardware
is charged directly to Profit and Loss Account.
Depreciation on ATMs is provided on Straight Line Method at the rate of 20% p.a.
Depreciation on additions is provided for full year and no depreciation is provided in the
year of sale / disposal.
Cost of leasehold land and leasehold improvements are amortised over the period of lease.
10 IMPAIRMENT OF ASSETS
Impairment losses (if any) on Fixed Assets (including revalued assets) are recognised in
accordance with AS 28 (Impairment of Assets) issued by the ICAI and charged off to Profit
and Loss Account.
11 FOREIGN CURRENCY TRANSACTIONS:

11.1
Accounting for transactions involving foreign exchange is done in accordance with AS

11, (The Effects of Changes in Foreign Exchange Rates), issued by the ICAI.
==========================================================================================
nd
11.2
As stipulated in AS 11, the foreign currency operations of the Bank are classified as
a) Integral Operations and b) Non Integral Operations. All Overseas Branches, Offshore
Banking Units, Overseas Subsidiaries are treated as Non Integral Operations and
domestic operations in foreign exchange and Representative Offices are treated as
Integral Operations.
11.3
Translation in respect of Integral Operations
The transactions are initially recorded on weekly average rate as advised by FEDAI.
Foreign Currency Assets and Liabilities (including contingent liabilities) are translated at
the closing spot rates notified by FEDAI at the end of each quarter.
The resulting exchange differences are recognized as income or expenses and are
accounted through Profit and Loss Account. Any reversals / payment of foreign
currency assets and liabilities is done at the weekly average closing rate of the preceding
week and the difference between the outstanding figure and the amount for which
reversal / payment is made, is reflected in Profit and Loss Account.
Foreign exchange spot and forward contracts outstanding as at the balance sheet date
and held for trading, are revalued at the closing spot and forward rates respectively
notified by FEDAI and at interpolated rates for contracts of interim maturities. The
resulting forward valuation profit or loss is included in the Profit and Loss Account.
11.4 Translation in respect of Non Integral Operations

a
Assets and Liabilities are translated at the closing spot rates notified by FEDAI at the
end of each quarter.
Foreign Exchange Spot and Forwards contingent liabilities outstanding as at the balance
sheet date are translated at the closing spot and forward rates respectively notified by
FEDAI and at interpolated rates for contracts of interim maturities.
Income and Expense are translated at quarterly average rate notified by FEDAI at the
end of each quarter.
The resulting exchange differences are not recognized as income or expense for the
period but accumulated in a separate account Foreign Currency Translation Reserve
till the disposal of the net investment.
11.5 Forward Exchange Contracts

In accordance with the guidelines of FEDAI and the provisions of AS 11, Foreign
exchange spot and forward contracts outstanding as at the balance sheet date and held
for trading, are revalued at the closing spot and forward rates respectively notified by
FEDAI and at interpolated rates for contracts of interim maturities. The resulting forward
valuation profit or loss is included in the Profit and Loss Account.
==========================================================================================
nd
12 TAXES ON INCOME
This comprise of provision for Income tax and deferred tax charge or credit (reflecting the tax
effects of timing differences between accounting income and taxable income for the period)
as determined in accordance with AS 22 (Accounting for taxes on Income) issued by ICAI.
Deferred tax is recognised subject to consideration of prudence in respect of items of
income and expenses those arise at one point of time and are capable of reversal in one or
more subsequent periods. Deferred tax assets and liabilities are measured using enacted tax
rates expected to apply to taxable income in the years in which the timing differences are
expected to be reversed. The effect on deferred tax assets and liabilities of a change in tax
rates is recognised in the income statement in the period of enactment of the change
13 EARNINGS PER SHARE
The bank reports basic and diluted earnings per equity share in accordance with the AS 20
(Earnings Per Share) issued by the ICAI. Basic earnings per equity share has been
computed by dividing net income by the weighted average number of equity shares
outstanding for the period. Diluted earnings per equity share has been computed using the
weighted average number of equity shares and dilutive potential equity shares outstanding
during the period.
14 PROVISIONS, CONTINGENT LIABILITIES AND CONTINGENT ASSETS
As per AS 29 (Provisions, Contingent Liabilities and Contingent Assets) issued by the ICAI,
the Bank recognises provisions only when it has a present obligation as a result of a past
event, it is probable that an outflow of resources embodying economic benefits will be
required to settle the obligation and when a reliable estimate of the amount of the obligation
can be made.
Contingent liability is disclosed unless the possibility of an outflow of resouces embodying
economic benefit is remote.
Contingent Assets are not recognised in the financial statements since this may result in the
recognition of income that may never be realised.
*******************************************************************************************************************
==========================================================================================
nd
ANNEXURE - VIII
TIME SCHEDULE FOR AUDIT AND FINALISATION OF ACCOUNTS & LFAR UPTO
ZONAL OFFICE LEVEL FOR THE YEAR ENDING 31st MARCH 2015.
Returns to be kept
ready / submitted
1.
BRANCH AUDIT *
(Including Auditors Reports & LFAR of the Branch)
*All the branches including Top 20 Branches,
overseas branches and other branches audited
by SCAs/ Statutory Branch Auditors
All Returns including ASCROM Returns
2.
Audit to be completed by
9th April 2015
2nd April, 2015
Submission of unaudited Balance Sheet, P/L and other

closing returns to CA&T Dept.,BCC, Mumbai
By Region office to Zonal office
7th April, 2015
By Zonal office to CA&T Dept., BCC,, Mumbai
8th April, 2015
3)
AUDIT OF RO/ZO BY SCAS :
a)
Completion of audit
13th April 2015
b)
Finalisation of MOC, Certificates, Tax Audit Report,

Auditors Report & LFAR of the Zone.
13th April 2015
c)
Finalisation of classification of all advances and

provisioning requirement including discussions with
Zonal authorities and finalisation of provisions on NPA
on large problem credit accounts
13th April 2015
d)
Submission of audited returns by zonal office to CA&T

Dept., BCC, Mumbai
15th April, 2015
==========================================================================================
nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26 G Block, Bandra Kurla
Complex, Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
ANNEXURE IX
ANNUAL CLOSING FOR THE YEAR ENDED 31
ST
MARCH 2015
LIST OF ITEMS FOR WHICH BRANCHES SHOULD NOT

MAKE PROVISIONS AT THEIR LEVEL
1. Standard Advances
2. NPA.
3. Other items like outstanding entries in IBTA, Sensitive A/cs., etc.
4. Sacrifice in respect of Restructured Advance A/cs
5. Country Risk Exposure
6. Bonus payable
7. Provision for unrealised income parked in Proxy account
8. Staff Retirement Benefit viz. Leave Encashment, Additional Retirement Benefit, Pension,
Gratuity, Wage Revision.
9. Statutory Auditors Fee & Expenses including Statutory Branch Auditors fees & expenses but
excluding fee payable to Concurrent Auditors/ ISO Auditors etc.
10. Depreciation on Premises owned by the Bank
11. Guarantee Fee payable to DICGCI for Deposit Insurance.
12. Claims against the Bank not acknowledged as debts.
13. Taxation Income Tax & Wealth Tax, Deferred Tax Assets & Liabilities.
14. Provision for Frauds
15. Provision for unhedged Foreign currency exposure.
16. Provision for depreciation on Investments is made by SITB Branch.
17. Amortisation of Premium on Investments is made by SITB Branch.
==========================================================================================
nd
Bandra (E) MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
****************
==========================================================================================
nd
Bandra (E) MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
ANNEXURE X
ANNUAL CLOSING FOR THE YEAR ENDED 31 ST MARCH 2015

Statutory Audit of ALM Statement:
In terms of RBI guidelines, residual maturity of assets and liabilities is to be published in Bank's Annual Report as
part of additional disclosure in Annexure to schedule - 18, Notes on Accounts. Our Bank has been publishing the
same based on information submitted by branches in FDR Census and ASCROM. Since under the CBS system
the ALM data can be generated at the centralized level for the bank as a whole, there is no need for the
branches to generate ALM statement for term deposits at their end and thus not required to get it audited by the
auditors at branch level. The return will be generated for Bank as a whole through centralized system at
corporate level and the same shall be audited at the corporate level.
Residual Maturity of Borrowings:
A few branches have obtained refinance from NABARD, EXIM, IDBI and SIDBI. These are liabilities with specific
maturities. Residual maturity of Refinance should be audited at the branches maintaining the respective G/L
Heads as furnished in Annexure- II and submitted to the Regional Office so as to enable them to consolidate and
get it audited by regional auditors for the region as a whole. Amount reported in this statement should tally with
G/L total (IDBI - 4310, SIDBI - 4315, NABARD - 4320, EXIM - 4330). Refinance obtained from NABARD is
maintained at Mumbai Main Office and therefore, other branches need not submit refinance availed from
NABARD even though they have extended credit under NABARD refinance scheme.
Similarly a few branches have rediscounted bills with IDBI, SIDBI etc. Such branches are advised to furnish
residual maturity of bills rediscounted to their regional office in the enclosed format. Total am ount reported
should tally with respective G/L amount (IDBI - 5220, SIDBI - 5225, Others - 5230).
Branches are requested to prepare the statements well in time so as to place the same before the branch auditor
as and when they visit branches. List of refinance accounts and bills rediscounted containing balance, maturity
date and repayment schedule should be made available to auditors.
We once again reiterate that accuracy and consistency of data should be accorded top most priority
and data submitted should tally with G/L balance as on closing date to enable us to get the final
statement audited at BCC level.
Branches are requested to tally all the statements prepared in prescribed proforma (as given on last page) and
get these audited by the statutory auditors before submission to the respective Regional Office.
RESIDUAL MATURITY OF ADVANCES

Branches are advised to initiate the following in ASCROM System based on December 2014 data and note the
same for March 2015 updation / Audit of Residual Maturity of Advances Statement generated from ASCROM:
A. Run option of ALM bucket distribution from processing->ALM bucket distribution. (After Quarterly data
processing)
B. Supplementary Report for Credit for ALM purpose is to be generated from ASCROM System by selecting
the option:
Reports ->Monthly ->Audit Reports -> ALM SUPPLEMENTARY ALM_BOB -> BRANCH.
C. This report comprises of Standard Advances (Part A), NPA (Part B) and Gross Advances classified into
various buckets as per their Residual maturity, as per RBI Guidelines.
The parameters for classification of various segments of Advances, as per Residual Maturity into various Time
buckets, in ASCROM system are as under:
STANDARD ACCOUNTS
1. BP / BD Accounts (GL Codes 2160 to 2243): The outstanding balances of these accounts shall be classified
as per the BP / BD Due Date incorporated by Branches in ASCROM data during the data updation, into
respective Time buckets by ASCROM system.
(i)
Bills
Purchased
&
Discounted
(as
in
Return
22):
GL
Codes
2160,2165,2170,2175,2200,2220,2221,2222,2230,2231,2240,2241)
(ii)
Foreign Currency Bills Purchased : GL Codes 2215 & 2225
(iii)
Foreign Currency Bills Discounted : GL Code 2235
(iv)
Post Shipment Credit Foreign Currency: GL Code 2243.
2. (a) CC / OD Accounts (GL Codes 2250, 2255, 2260,2265, 2270,2271,2272,2273,2275,2280,2290 &
2291): In respect of Cash Credit and Overdraft Accounts, the balance outstanding is bifurcated into Core
and Volatile portions as per thumb-rule basis of 80 % & 20 % respectively (i.e. 20 % of the Outstanding
balance in CC / OD accounts shall be classified as volatile portion, into time bucket of 1 day and 80 % of
the outstanding balance shall be classified as Core portion, into time bucket of 1-2 years). The bottom of
the Supplementary Report for Credit ALM (Return 22) of ASCROM system has the remarks to the above
effect.
(i) Cash Credit / Overdraft: GL Codes 2250, 2255, 2260, 2265, 2270,2271,2272,2273,2275,2280,2290
(ii) Packing Credit in Foreign Currency: GL Code 2291
(b) DL Accounts (GL Codes 2285, 2295 to 2344): In respect of Demand Loan Accounts, the balance
outstanding shall be classified into various time buckets, as per the Repayment Schedule details
incorporated by branches in Account details of ASCROM data.
(i) Demand Loan: GL Codes 2295 to 2344
(ii) Foreign Currency Demand Loan: GL Code 2285 & 2341.
3. ALL OTHER LOAN ACCOUNTS-TERM LOANS (GL Code 2350 to 2410): The balance outstanding in respect
of all term loan accounts shall be classified into various time buckets, as per the Repayment Schedule
details incorporated by branches in Account details of ASCROM data.
(i)
Term Loan: GL Codes all term Loan codes except 2385
(ii)
Foreign Currency Term Loan: GL Code 2385.
As regards NPA accounts, the details of classification into respective time buckets are advised in point D.
C. Standard Advances (Part A) is reclassified into Bills group (Part I GL Code 2245), CC/OD / DL group (Part II
GL Code 2345) and Term Loans Group (Part III GL Code 2445). The grouping of Standard Advances is as
per our Closing Return No: 1, retaining the same GL Codes for verification by Auditors.
D. Gross NPA (Part B) is classified into 2- time buckets, as per RBI guidelines. The gross balance outstanding in
all substandard category NPAs is classified into 3-5 years time bucket and gross balance outstanding in all
Doubtful and Loss category NPAs is classified into over 5 years time bucket.
E. Total Advances (Part A + Part B = GL Code 3040) of the ALM statement should tally with Master Summary 19
generated from ASCROM and also with Closing Return NO: 1.
The following are the main reasons for the differences between the Total Advances of Supplementary ALM Report
and Master Summary of Advances 19, both generated from ASCROM:
Minor differences occur due to rounding-off effect in installment amounts, in respect of Demand Loan /
Term Loan accounts, with high repayment periods, principal amounts and in branches having substantial
number of Demand Loan / Term Loan accounts.
Irregular / abnormal repayment schedule details fed in ASCROM data viz., Repayment mode / no. of
Installments / Principal amounts / Amount of installment in case of EMI Loans & Date of first installment
Credit Balances in Loan accounts, not transferred on the Closing Date and incorporated in ASCROM data
as negative balances, so as to tally the balances.
Non-updation or incorrect updation of repayment schedule in case of Ballooning (cash flow based)
repayment.
Branches / Regions / Zones are advised to generate the Validation Reports on ALM from Validation menu of
ASCROM, for locating the errors and tallying the differences.
The details of Validation Reports on ALM made available in ASCROM system are furnished below
DATA VERIFICATION AND VALIDATION FOR ALM AND RISK ANALYSIS:

Branches should invariably double check the following details thoroughly for all Demand Loans/ Term Loans (All
accounts above 5 lacs):
Disbursement Date
Principal Amount
Rate of Interest
Mode of Repayment (i.e. monthly, quarterly, half-yearly, equated monthly and so on)
No. Of Installments
Amount of Installment (in case of Equated)
First Installment due date
Interest Rate Type (i.e. Fixed or Floating)
Rating
To verify these details choose Validation->Expert Validation Wizard->select Branch->give range as
from 500000 to (blank
* Ascrom 5.1.2 should be read as Ascrom 7.1.4
Scan the list and note the Customer Number, GL sub-code & Ac-id for records where correction is
required
Carry out the corrections through menu Quarterly Updation->Quarterly Data Updation->branch
selection->Customer Accounts>Format B>Bill Details(second Tab)
On selection the following SCREEN appears, where user can select the error record by using <Search>
option and giving the AC-ID for the account in which correction/change is required.
On entering the AC-ID, the details pertaining to the account is displayed on the screen. On this screen the details
like Bill Purchase Date, Bill Due Date can be corrected.
In case of DL/TL Accounts, Disbursement Date, Principal Amount, Mode of Repayment,
Number of Installment, Amount of Installment (in case of EMI) and first installment
due date should be verified.
To verify these details choose Validation->Expert Validation Wizard->select Branch->give range as
from 500000 to (blank)
* Ascrom 5.1.2 should be read as Ascrom 7.1.4
Carry out the corrections through menu Quarterly Updation->Quarterly Data Updation->branch
selection->Customer Accounts>Format D>TL/DL Details(second Tab)
On choosing this option user will get the following screen Mode of Repayment (i.e.
1 for Monthly, 2 for
Qtly etc.)
Total No. Of
Installments.
On this screen Disbursement Date, Principal Amount, Mode of Repayment, Number of Installment, Amount of
Installment (in case of EMI) and first installment due date fields are available for corrections if any.
In case of Changes in Interest Type (Fixed/Floating) and Interest Rate user should choose Monthly Updation>Monthly Data Updation->Branch->Search->AC-ID
The following Screen will appear and corrections regarding Interest Type(Fixed/Floating) and Interest Rates can be
made here.
Interest
Interest rate Type (fixed
rate
or floating)
The verification and corrections in respect of Interest rates should be done for CC/OD accounts as well.
CREDIT RATING:
In case of below 25 lacs accounts

If correction is required in Credit Rating then same has to be done through--- Quarterly Updation->Quarterly
Data Updation->Branch->Customer Details>Format A>Customer Advance Profile(second Tab)>Cr
Score
Credit
Score
in case of accounts above 25 lacs-Customer Rating) and for Facility Rating through
Quarterly Updation->Quarterly Data Updation->Branch->Customer Details>Format A>Customer Id
Profile>Crisil Rating Data
Customer
Rating
Quarterly Updation->Quarterly Data Updation->Branch->Customer Accounts>Format

)>Advance AC Detail>Additional Information for Basel-II>Facility Rating.
Facility
Rating
(A,B,C
VALIDATION OF ALM STATEMENT ON ADVANCES:

The following validation reports are made available in ASCROM for correction / validation of Supplementary Report
on ALM and also verification of AUDITORS:
1. Reports>Monthly Module Reports>RBI Rtns ->ALM>ALM Worksheet: This Report comprises of
Account wise Residual Maturity Classification, arranged GL Code wise and computer code wise, as
indicated in ALM Report of Advances.
Account wise Balance outstanding shall be tallying with the aggregate amount of Bucket wise amounts and
accordingly the aggregate amount of this Report shall tally with ALM Statement on Advances.
This Report is used for tallying the Supplementary ALM Report by locating the Accounts wherein the
Balance outstanding is not tallying with the aggregate amount as per Residual Maturity classification and
rectifying the same in ASCROM Data.
Branches are advised to generate the above Report for Validation and tally the Supplementary ALM statement with
Master Summary of Advances (MS 19)
Branches should check for accounts with errors in Repayment Schedule if any as stated in point E above, correct
the data, reprocess the data and generate Supplementary ALM Report afresh, for verifications of Auditors.
The pattern of Classification of Advances as per Residual maturity as stated above in ASCROM system, is same for
Branch / Region / Zone. ALM Statement generated through ASCROM at Branch / Region / Zone indicates Gross
Advances and the same is to be tallied with Master Summary of Advances (MS 19) / Closing Return No; 1 at all
levels.
REGIONS & ZONES SUPPLEMENTARY ALM REPORT FOR CREDIT:
Regions and Zones are advised to generate the following reports from December 2012 data of ASCROM System,
as a preparatory exercise for March 2014 Audit:
1. Supplementary Report for Credit for ALM purpose is to be generated from ASCROM System by selecting
the option:
Reports ->Monthly ->Audit Reports -> SUPPLEMENTARY ALM -> Region/Zone.

2. Audit Verification Report for Supplementary Report (through option: Reports>Monthly Module
Reports>AUDIT Reports->ALM SUPPLEMENTARY REPORT FOR AUDITOR VERIFICATION
The aggregate amount in both the above reports should match.
The above procedure should invariably be adopted in March 2013, after completion of ASCROM Data updation for
Auditing of ALM Report on Advances.
Our ASCROM CELL, BCC shall be issuing detailed guidelines in this matter as part of instructions on ASCROM
updation for Annual Closing as of March 2014.
For reporting of break up of domestic foreign currency Assets and Liabilities, Return will be generated
for the Bank as a whole through centralized system at corporate level and the same shall be audited at
the corporate level.
for
Amount Reported in closing Return Form

No. 154
G/L CODE
1 DAY
01.04.2014
2 TO 7 DAYS
02.04.2014 TO 07.04.2014
8 TO 14 DAYS
08.04.2014 TO 14.04.2014
15 TO 28 DAYS
15.04.2014 TO 28.04.2014
29 DAYS TO 3 MONTHS
29.04.2014 TO 30.06.2014
> 3 UPTO 6 MONTHS
01.07.2014 TO 30.09.2014
>6 UPTO 12 MONTHS
01.10.2014 TO 31.03.2015
>1 UPTO 2 YEARS
01.04.2015 TO 31.03.2016
>2 UPTO 3 YEARS
01.04.2016 TO 31.03.2017
>3 UPTO 5 YEARS
01.04.2017 TO 31.03.2020
>5 YEARS
01.04.2020 AND ABOVE
TOTAL
Branch/Regional/Zonal Head
Region
Bank of Baroda
Zone
IDBI
4310
SIDBI
4315
EXIM BANK
4330
Chartered accountant
NABARD
4320
REFINANCE
IDBI
5220
SIDBI
5225
OTHERS*
5230
10
(Rs. In Actual)
REDISCOUNTING OF BILLS
RESIDUAL MATURITY REFINANCE AND REDISCOUNTING OF BILLS

AS OF 31ST MARCH, 2015
Refinance/Rediscounting
maturing
(i.e.
due
repayment) during
*Please write name of the Financial Institution
11
10
Sr.
No.
Branch
ANNEXURE - XI
ANNUAL CLOSING FOR THE YEAR ENDED 31ST MARCH 2015
BULLET POINTS ON CHANGES AS PERCEIVED IN CURRENT YEAR ENDING
31.03.2015 AS COMPARED TO 31.03.2014
1. The following Certificates are deleted/added which needs to be certified by the
Statutory Branch Auditors also.
Certificate No. 11 Export Subvention Claim in respect of Rupee-
Export Credit is discontinued.
Certificate No. 15 (b) is new addition from current year.
2. Reversal of interest in case of an advance account downgraded into non

performing category will be done by the system. The branch will be required to
issue 14 / 14 D but need not pass the entry in the branch books for the
interest reversal.
3. Depreciation on Fixed Assets is now based on remaining useful life of Assets as
per companies Act 2013. Depreciation is applied centrally at Data centre level.
4. Calculation of Provision
Exposure.(Annexure-XV)
required
for
Unhedged
Foreign
Currency
*********************************************************************************************
Annexure -XII
RESTRUCTURING OF ADVANCES ACCOUNTS:
You are aware that banks are required to make provision for future interest sacrifice in respect of
advances restructured on or before 26-08-2008 and also make provision for diminution in the fair
value of advance, for all the advance accounts restructured on or after 27-08-2008 as per the
extant RBI guidelines. At the time of closing of accounts for financial year 2008-09 and 2009-10
detailed guidelines in this regard had been issued by Credit Monitoring Department, BCC Mumbai
vide circular no. BCC: BR: 101:102 dated 01-04-2009 and closing circular no. BCC: BR: 102/66
dated 02-03-2010.
As per RBI guidelines the interest sacrifice/diminution in the fair value may be re-computed on each
balance sheet date till satisfactory completion of all repayment obligations and full repayment of the
outstanding in the account, so as to capture the changes in the fair value on account of changes in
BPLR/Base Rate, term premium and credit category of the borrower. Consequently, Banks may
provide for the shortfall in provision or reverse the amount of excess provision held in the distinct
account.
In view of above we have to:
Re-compute amount of future interest sacrifice as on 31-03-2015 in respect of advances

restructured on or before 26-08-2008.
Re-compute amount of diminution in fair value as on 31-03-2015 in respect of advances
restructured during 27-08-2008 to 31-12-2014.
Compute amount of diminution in fair value as on 31-03-2015 in respect of advances
restructured during 01-01-2015 to 31-03-2015.
I. Re-computation of interest sacrifice in the advance accounts restructured on or before 26-082008 (Including re-computation of interest sacrifice in the existing / old restructured accounts
prior to 31.03.2008):
Branches are advised to:
(a) Re-compute the amount of future interest sacrifice as on 31.03.2015 in respect of all the
existing advance accounts restructured on or before 26-08-2008, taking 31.03.2015 as the
notional cut-off date.
(b) Submit the above information on the amount of sacrifice recomputed as per Annexure-I (A).
(c) Ensure that the information i.e. no. of borrowers, amount outstanding and amount of
interest sacrifice as stated in the Annexure I (A) tally with the information given / reported
(Asset classification wise) in the Certificate 8, (part A-I & part A-II) . The certificate as well
as the statement i.e. Annexure I (A) should also to be certified by the branch Statutory
Auditors.
Illustrative examples of typical accounts which were restructured on or before 26-08-2008
where the amount of sacrifice is re-computed as of 31.03.2015 are enclosed (Annexure III A
& III B) for guidance of branches.
II. Re-computation of sacrifice on diminution in the fair value in the advance accounts
restructured on / after 27.08.2008 till 31-03-2015 during FY 2008-09, FY 2009-10, FY 2010-11,
FY 2011-12, FY 2012-13 & FY 2013-14 and during 01-04-2014 to 31-12-2014 and computation
of diminution in fair value in respect of advances restructured during 01-01-2015 to 31-03-2015:
1
1. For this purpose, amount of the sacrifice on account of diminution in the fair value
of the restructured Loan account before and after restructuring should be recomputed/computed as under:
A. Future cash flows of the loan account (including WCTL / FITL) as on 31-03-2015 based on
pre-restructuring terms to be arrived at as under:
Amount of installments of the principal amount due in coming years based on the original
repayment schedule (i.e. repayment schedule before restructuring), plus
Interest due in coming years at the pre-restructured document Rate.
The above future cash flow to be discounted by applying the discount rate equivalent to
the BPLR/Base Rate as on 31.03.2015 plus appropriate term and credit risk premium for the
borrower as per credit rating applicable on 31-03-2015, to arrive at the present value.
Minus
B. Future cash flows of the restructured loan account (including WCTL / FITL) as on 31-032015 based on post-restructuring terms to be arrived at as under:
Amount of installments of the principal amount due in coming years after restructuring,
based on the restructured repayment schedule (i.e. revised repayment schedule as per the
restructuring), plus
Interest due in coming years after restructuring at the restructured interest rate.
The above future cash flow to be discounted by applying the discount rate equivalent to
the Base rate BPLR/Base Rate as on 31.03.2015 plus appropriate term and credit risk
premium for the borrower as per credit rating applicable on 31-03-2015, to arrive at the
present value.
C. The difference in the above present values i.e. (A) minus (B) is the diminution in the
fair value of the loan account and is the sacrifice amount for the restructured loan
account.
D. Discounting Factor Table at different Discount Rates has already been provided in our
Corporate office circular No. BCC: BR: 95/59 dated 18.02.2003. A copy of the same is again
furnished at Annexure II for ready reference.
2. Amount of sacrifice on diminution in the fair value of the restructured Working Capital
facilities be computed / arrived at as per following:
The diminution in the fair value of the restructured Cash credit / Overdraft accounts may be
computed as indicated in the above para meant for Loan account, reckoning the higher of the
outstanding amount or the limit sanctioned as on date of restructuring as the principal amount
and taking the repayment tenor of the advance as one year.
Branches are required to compute/re-compute diminution in fair value for arriving at the
sacrifice amount as stated in para 1 & 2 above individually for all advance accounts restructured
on / after 27.08.2008, where total dues to Bank as on date of restructuring is of Rs. 1.00
crore & above
2
To facilitate the branches, illustrative examples (in three different cases) for computation of
diminution in fair value in the advance account with total dues to Bank of Rs. 1 crore & above
restructured on / after 27.08.2008 is given in Annexure IV.
In respect of all the advance accounts restructured on / after 27.08.2008 and where
the total dues to Bank is below Rs. 1.00 crore as on date of restructuring, Branches
are to notionally compute the diminution in fair value and calculate sacrifice amount
for provision at 5% of total exposure in respect of the advance account
restructured.
In view of above, branches are required to re-compute interest sacrifice in respect of advances
restructured on or before 26-08-2008, re-compute diminution in fair value in respect of all
advance accounts restructured on/after 27-08-2008 till 31-12-2014 and to compute diminution
in fair value in respect of all advance accounts restructured during 01-01-2015 to 31-03-2015,
where total dues to bank are Rs.1.00 crore and above. Since accounts restructured till 31-122014 were already identified at the time of Annual closing of accounts for FY 2008-09, FY 200910, FY 2010-11, FY 2011-12, FY 2012-13 & FY 2013-14 and quarterly closing of June 2014,
September 2014 and December 2014 quarters, as such while re-computing the interest
sacrifice/diminution in the fair value please ensure that interest sacrifice/diminution in the fair
value of all these identified restructured accounts have been recomputed unless the accounts
have been fully settled. In case any advance account restructured on or before 31-122014 has been fully settled by 31-03-2015, details of the same be furnished in
respective annexures to Certificate 8.
3.
Special provision against the unsecured portion of WCTL:

a) As per the RBIs guidelines issued on 02.01.2009, in case of Standard and Sub-standard
restructured accounts (restructuring done on / after 02.01.2009 till 30-06-2009) where full
security cover is not available for WCTL, provision is to be made against the unsecured
portion of the WCTL, as under, to cover the account under Special Regulatory Treatment:
a. Standard Assets : 20%;
b. Sub-standard Assets: 20% during the first year and to be increased by 20% every
year thereafter until the specified period* (i.e. one year after the first payment is
due under the terms of restructuring);
b) If the account is not eligible for up gradation after the specified period*, the unsecured
portion will attract provision of 100%.
c) Branches to follow the guidelines and to advise the amount of special provision to be
provided at HO level in case of unsecured WCTL on restructuring of advance account, (with
account-wise details as per Annexure I-M), to their respective Regional Office for onward
submission of the information to ZO / BCC.
*Refers to the period of one year from the first payment of interest or principal,
whichever is later, on the credit facility with longest period of moratorium under the
terms of Restructuring package
4. Submission of information Certificate 8 must be duly tallied with the ASCROM Reports
Branches are to furnish the summary of restructured advances in Certificate 8 and along-with
complete details as per following annexure to certificate 8, all duly certified by branch auditors,
to the Regional Authority immediately after audit is over.
Annexure I (A): Statement of all advances restructured on or before 26-08-2008 where

provision for interest sacrifice is to be re-computed as on 31-03-2015.
Annexure I (B): Consolidated position as on 31-03-2015 in respect of the Advance accounts

restructured during the period 27-08-2008 to 31-03-2009 with total dues to Bank is less
than Rs.1.00 crore at the time of Restructuring.
Annexure I ( C ) - Statement of advances restructured during the period 27-08-2008 to 3103-2009 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (D ) - Consolidated position as on 31-03-2015 in respect of the Advance accounts

Annexure I (E ) - Statement of advances restructured during the period 01-04-2009 to 3103-2010 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
Annexure I (F ) - Consolidated position as on 31-03-2015 in respect of the Advance accounts

Annexure I (G) - Statement of advances restructured during the period 01-04-2010 to 3103-2011 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
Annexure I (H ) - Consolidated position as on 31-03-2015 in respect of the Advance accounts

Annexure I (I) - Statement of advances restructured during the period 01-04-2011 to 31-032012 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to be
re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (J ) - Consolidated position as on 31-03-2015 in respect of the Advance accounts

Annexure I (K) - Statement of advances restructured during the period 01-04-2012 to 3103-2013 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
Annexure I (L ) - Consolidated position as on 31-03-2015 in respect of the Advance accounts

Annexure I (M) - Statement of advances restructured during the period 01-04-2013 to 3103-2014 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
Annexure I (N) - Consolidated position as on 31-03-2015 in respect of the Advance accounts

with the total dues to Bank is less than Rs. 1.00 crore and were restructured during the
period 01-04-2014 to 31.12.2014.
4
Annexure I (O): Statement of Advances with total dues to bank is Rs. 1/- crore & above, and
restructured during the period 01-04-2014 to 31-12-2014, and where sacrifice amount is to
Annexure I (P) - Consolidated position as on 31-03-2015 in respect of the Advance accounts

with the total dues to Bank is less than Rs. 1.00 crore and were restructured during the
period 01-01-2015 to 31.03.2015.
Annexure I (Q): Statement of Advances with total dues to bank is Rs. 1/- crore & above, and
restructured during the period 01-01-2015 to 31-03-2015, and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015
Annexure I (R): Special provision to be provided at HO level in respect of unsecured portion

of WCTL on restructuring of advance account.
5. In order to ensure accuracy in calculation of the sacrifice Regional Heads are requested to
ensure that the required provision for interest sacrifice/diminution in fair value of advance in
all the restructured advance accounts at the branches are properly calculated. Regional
offices will also submit consolidated Certificate 8 along with Annexure I (A) to I
(R) and calculation sheet of interest sacrifice/diminution in fair value of
restructured accounts of Rs.1.00 crore & above duly certified by statutory
auditors to respective Zonal office for onward submission to the concerned
authority at BCC.
6. Zonal offices should get the statements and the certificate -8 along with its annexures
consolidated for the Zone and submit the consolidated Certificate 8 with Annexures [ I (A) to
I (R)] / statements duly certified by the concerned Central Statutory Auditors for the Zone to
Credit Monitoring Department, BCC with a copy to Corporate Accounts & Taxation
Department, BCC, Mumbai.
Zonal office to ensure submission of future interest sacrifice/diminution in fair
value working sheets of each restructured account of Rs.1.00 crore and above to
concerned Functional Authority (Wholesale / SME / Retail / Rural & Agrl.) at
Baroda Corporate Centre for their verification.
Zonal office to ensure that the Certificate 8 along with Annexures /statement of their Zone
reach the authorities at BCC immediately after audit is over, with in prescribed time schedule.
Based on the above information on the recomputed / computed sacrifice amount
for the restructured advance accounts, bank at H.O. level will provide for fresh
provision for the new restructured accounts and for shortfall in provision or
reverse the amount of excess provision held in the distinct existing restructured
advance account, as the case may be.
NOTES:
1. Branches to note that no entry for the provision on account of interest sacrifice / diminution
in the fair value of the restructured accounts will be passed at branch level.
2. If no account is restructured up to 31-03-2015, NIL Certificate-8 is to be
submitted.
3. One borrower may have more than one account. As such diminution in fair value
as per above to be calculated in respect of accounts restructured only. However,
for the purpose of disclosure outstanding in all the facilities also to be furnished
in Certificate -8 & annexure.
5
B. RESTRUCTURING OF ADVANCES ACCOUNTS (DISCLOSURE REQUIREMENT):RBI vide its circular no. RBI/2012-13/409 - BOD.BP.BC.No.80/21.04.132/2012-13 dated
31.01.2013 has advised that banks should henceforth disclose in their published Annual
Balance Sheets, under "Notes on Accounts", information relating to number and amount of
advances restructured, and the amount of diminution in the fair value of the restructured
advances as per the format given in the Annex - I. Detailed instructions relating to the
disclosure are as under:
1. Instructions For the purpose of disclosure in the above Format, the following instructions are
required to be followed:
(i) Advances restructured under CDR Mechanism, SME Debt Restructuring Mechanism and
other categories of restructuring should be shown separately.
(ii) Under each of the above categories, restructured advances under their present asset
classification, i.e. standard, substandard, doubtful and loss should be shown separately.
(iii) Under the standard restructured accounts; accounts, which have objective evidence of
no longer having inherent credit weakness, need not be disclosed. For this purpose, an
objective criteria for accounts not having inherent credit weakness is discussed below:
a.
As regards restructured accounts classified as standard advances, in view of the inherent

credit weakness in such accounts, banks are required to make a general provision
higher than what is required for otherwise standard accounts in the first two years from
the date of restructuring. In case of moratorium on payment of interest / principal after
restructuring, such advances attract the higher general provision for the period covering
moratorium and two years thereafter.
b.
Further, restructured standard unrated corporate exposures and housing loans are also
subjected to an additional risk weight of 25 percentage point with a view to reflect the
higher element of inherent risk which may be latent in such entities (cf. paragraph 5.8.3 of
circular DBOD.No.BP.BC.90/20.06.001/2006-07 dated April 27, 2007 on Prudential
Guidelines on Capital Adequacy and Market Discipline - Implementation of the New
Capital
Adequacy
Framework
DBOD.No.BP.BC.76/21.04.0132/2008-09
and
dated
paragraph
November
3,
of
2008 on
circular
Prudential
Guidelines on Restructuring of Advances by Banks respectively).

c. The aforementioned [(a) and (b)] additional/ higher provision and risk weight cease to
be applicable after the prescribed period if the performance is as per the rescheduled
programme. However, the diminution in the fair value will have to be assessed on each
balance sheet date and provision should be made as required.
d. Restructured accounts classified as sub-standard and doubtful (non-performing)
advances, when upgraded to standard category also attract a general provision higher
than what is required for otherwise standard accounts for the first year from the date of upgradation, in terms of extant guidelines on provisioning requirement of restructured
accounts. This higher provision ceases to be applicable after one year from the
6
date of upgradation if the performance of the account is as per the rescheduled

programme. However, the diminution in the fair value will have to be assessed on each
balance sheet date and provision made as required.
e. Once the higher provisions and/or risk weights (if applicable and as prescribed from
time to time by RBI) on restructured standard advances revert to the normal level on
account of satisfactory performance during the prescribed periods as indicated above,
such advances, henceforth, would no longer be required to be disclosed by banks as
restructured standard accounts in the Notes on Accounts in their Annual Balance Sheets.
However, banks should keep an internal record of such restructured accounts till the
provisions for diminution in fair value of such accounts are maintained.
iv. Disclosures should also indicate the intra category movements both on up gradation of
restructured NPA accounts as well as on slippage. These disclosures would show the
movement in restructured accounts during the financial year on account of addition, up
gradation, down gradation, write off, etc.
v. While disclosing the position of restructured accounts, banks must disclose the total
amount outstanding in all the accounts / facilities of borrowers whose accounts
have been restructured along with the restructured part or facility. This means that
even if only one of the facilities / accounts of a borrower has been restructured, the
bank should also disclose the entire outstanding amount pertaining to all the facilities/
accounts of that particular borrower.
vi. Up gradation during the year (Sl No. 3 in the Disclosure Format) means movement of
restructured NPA accounts to standard asset
classification from
substandard
or
doubtful category as the case may be. These will attract higher provisioning and / or
risk weight during the prescribed period as prescribed from time to time. Movement from
one category into another will be indicated by a (-) and a (+) sign respectively in the relevant
category.
vii. Movement of Restructured standard advances (Sr. No. 4 in the Disclosure Format) out
of the category into normal standard advances will be indicated by a (-) sign in the column
Standard.
viii. Down gradation from one category to another would be indicated by (-) ve and (+) ve sign
in the relevant categories.
ix. Up gradation, down gradation and write-offs are from their existing asset classifications.
x. All disclosures are on the basis of current asset classification and not prerestructuring asset classification.
2. Submission Branches are required to submit the duly audited disclosure to Regional Office
along with other audited closing returns. On consolidation at Regional level and Zonal level, duly
audited Disclosure for the zone is to be submitted to the concerned authority at BCC.
12.50%
11.00%
Applicable Rate of Interest

(AR) as per Credit Rating
2% above BPLR
Contracted Rate of Interest

(CR) linked to BPLR
0.50% above BPLR
Proposed / Restructured rate
of interest
Contracted Rate of
Interest(CR) linked to BPLR
0.50% above BPLR

2% above BPLR
BPLR as on 24.02.2007
Repayment period (years)
Please Note : Figures of BPLR, Risk Premium are assumed for the purpose of illustration.
10.50%
BPLR as on 28.01.2005
Repayment period (years) from

01.04.2007
Amount of Loan
10.00
Amount of Loan
Term Loan restructured on
Status at the time of

restructuring as on
24.02.2007
28.01.2006

sanction as on 28.01.2005
Term Loan sanctoned on
10% (fixed)
13.00%
14.50%
12.50%
10.00
24.02.2008
(Rs. in crore)
Restructured rate of interest
Contracted Rate of Interest (CR)

linked to BPLR
0.50% below BPLR
Applicable Rate of Interest (AR) as

per Credit Rating
2% above BPLR
BPLR as on 31.03.2015
Residual period of repayment of

loan (Years)
Balance Outstanding out of the loan

of Rs.10.00 crores
Status at the time of calculation

of interest sacrifice
(Balance sheet date)
10% (fixed)
14.00%
16.50%
14.50%
2.00
31.03.2015
HYPOTHETICAL ILLUSTRATION FOR CALCULATION OF AMOUNT OF INTEREST SACRIFICE IN EXISTING ACCOUNTS RESTRUCTURED PRIOR TO 31.03.2008
Annexure - III (a)
CASE - I : Advance Account (with total dues of Rs. 1 crore & above) Restructured prior to 31.03.2008 with Reduction in the Rate of Interest.
3.00
2.00
2.00
0.8547
0.10
0.12
0.8547
0.14
1.00
0.00
2.00
2014-2015
2.00
* PV = Present Value
(c) - (f )
0.03
5.00
4.00
2.00
2013-2014
4.00
Amount of interest sacrifice as on 31.03.2015
7.00
6.00
2.00
2011-12 2012-2013
8.00
6.00
0.09
(e)
Discounting factor (AR of 16.50% as on 31.03.2015)
8.50
8.00
1.00
2010-11
9.00
(Rs. in crore)
PV* of the interest amount as on 31.03.2015 {f = (d) * (e) }
(d)
{c=(a)*(b)}
Interest as per restructured rate (10%) on average balance
PV* of the interest amount as on 31.03.2015
(b)
Discounting factor (AR of 16.50% as on

31.03.2015)
9.50
Average Balance
(a)
9.00
Closing Balance
Interest as per contracted rate (14.00%) on average

balance
1.00
2009-10
10.00
Repayment of Principal
Opening Balance
Recomputation of interest sacrifice as on 31.03.2015 in an existing account, restructured prior to

31.03.2008
0.03
0.09
0.12
TOTAL
Annexure - III (a)

(Cont.)
15.25%
15.25%

2% above BPLR
Contracted Rate of
2% above BPLR
Proposed / Restructured rate of

interest : 2.50% below BPLR
Contracted (Doc.) Rate of

2% above BPLR
Applicable Rate of Interest (AR)

as per Credit Rating
3% above BPLR
Monthly Instalment to commence

from 01-01-2009 (Under
Restructuring)
BPLR as on 15-06-2008
Repayment period under

Restructuring (Months)
Actual Repayment Received

during 01-08-07 to 14-06-08
(-10- instalments)
Outstanding Amount of Loan as
on 15.06.2008

restructuring as on 15.06.2008
Term Loan restructured on
Please Note : Figures of BPLR, Risk Premium are assumed for the purpose of illustration.
13.25%
0.10
Monthly instalment amount
BPLR as on 28.04.2007
60
6.00
28.04.2007
Repayment period (Months)

commencing from 01-08-2007
Amount of Loan

sanction as on 28.04.2007
Term Loan sanctioned on
10.25%
14.75%
15.75%
12.75%
0.10
50
5.00
1.00
15.06.2008
(Rs. in crore)
Restructured rate of interest :

3.50% below BPLR
Contracted (Doc.) Rate of Interest

(CR) linked to BPLR
2.25% above BPLR
Applicable Rate of Interest (AR) as

per Credit Rating
3.25% above BPLR
BPLR as on 31.03.2015
Balance Outstanding out of the

original Loan amount of Rs.6.00
crores
Residual period of repayment of
loan under restructuring (Months)
Status at the time of calculation

of interest sacrifice
(Balance sheet date)
11.00%
16.75%
17.75%
14.50%
11
1.10
31.03.2013
HYPOTHETICAL ILLUSTRATION FOR CALCULATION OF INTEREST SACRIFICE IN THE ACCOUNT RESTRUCTURED BETWEEN 01.04.2008 TO 26.08.2008
Annexure - III (b)
CASE - II : Advance Account (with total dues of Rs. 1 crore & above) restructured between 01.04.2008 to 26.08.2008 with Reduction in the Rate
of Interest.
(b)
*PV = Present Value of future cash flows
Amount of Interest sacrifice as on 31.03.2015
PV* of interest amount as on 31.03.2015
Interest as per Restructured rate (11.00%) on average balance
(c) - (d )
{d=(a)*(b)}
(b)
2.00
1.70
2.90
2.30
3.50
Average Balance
Closing Balance
0.60
1.20
1.20
2.30
2.00
4.70
3.50
2.55
Opening Balance
(a)
{c=(a)*(b)}
(B) Based on Restructured Sanction (Post-restructured terms)
PV* of the interest amount as on 31.03.2015
Interest as per pre-restructral Doc. / contracted rate (16.75%) on a verage bala nce (a)
Average Balance
1.70
1.40
1.10
0.60
1.70
1.40
1.10
0.60
0.40
1.10
2014-15
0.05
0.8493
0.06
0.55
1.10
1.10
0.08
0.8493
0.03
0.20
0.00
2.30
0.60
1.70
2013-14
0.70
3.50
1.20
2.30
2012-13
Closing Balance as on 31st March
1.20
3.50
2011-12
Repayment of principle overdue
4.70
2010-11
Opening Balance (With overdue of Rs. 0.70 crore as on 31.03.2015)
(A) Based on Original Sanction (Pre-restructured terms)
(Rs. in crore)
0.03
0.05
0.08
TOTAL
Annexure - IV
Re-computation of interest sacrifice as on 31.03.2015 in an account, restructured on 15.06.2008 (i.e. After 31.03.08 but prior to 27.08.2008)
Annexure - III (b) (Cont.)
OP. BAL
5000.00
5000.00
5000.00
5000.00
5000.00
5000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
MONTH
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Jul-16
Aug-16
Sep-16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
13.75%
500000000
DISCOUNTING
FACTOR in H - 2
57.29
57.29
57.29
57.29
57.29
57.29
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
INT
0.00
0.00
0.00
0.00
0.00
5000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
INSTALL.
57.29
57.29
57.29
57.29
57.29
5057.29
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL
5000.00
5000.00
5000.00
5000.00
5000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CL BAL
REPAYABLE IN BULLET INSTALMENT IN SEPT.2015
ROI - in D - 5
Loan Amt. In
D -4
Name of the Borrower
Before Restructuring
0.99
0.97
0.96
0.95
0.93
0.92
0.91
0.90
0.88
0.87
0.86
0.85
0.84
0.83
0.81
0.80
0.79
0.78
PV
FACTOR
14.25%
56.51
55.75
54.99
54.25
53.51
4659.43
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
NPV
After Restructuring
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Jul-16
Aug-16
Sep-16
5000.00
5000.00
5000.00
5000.00
5000.00
5000.00
4500.00
4500.00
4500.00
4000.00
4000.00
4000.00
3500.00
3500.00
3500.00
2750.00
2750.00
2750.00
45.83
45.83
45.83
45.83
45.83
45.83
41.25
41.25
41.25
36.67
36.67
36.67
32.08
32.08
32.08
25.21
25.21
25.21
45.83
45.83
45.83
45.83
45.83
45.83
41.25
41.25
41.25
36.67
36.67
36.67
32.08
32.08
32.08
25.21
25.21
25.21
0.00
0.00
0.00
0.00
0.00
500.00
0.00
0.00
500.00
0.00
0.00
500.00
0.00
0.00
750.00
0.00
0.00
750.00
45.83
45.83
45.83
45.83
45.83
545.83
41.25
41.25
541.25
36.67
36.67
536.67
32.08
32.08
782.08
25.21
25.21
775.21
5000.00
5000.00
5000.00
5000.00
5000.00
4500.00
4500.00
4500.00
4000.00
4000.00
4000.00
3500.00
3500.00
3500.00
2750.00
2750.00
2750.00
2000.00
0.99
0.97
0.96
0.95
0.93
0.92
0.91
0.90
0.88
0.87
0.86
0.85
0.84
0.83
0.81
0.80
0.79
0.78
45.21
44.60
43.99
43.40
42.81
502.89
37.49
36.98
478.65
31.99
31.55
455.55
26.86
26.50
637.22
20.26
19.99
606.27
New Repayment
LOAN
500000000
AMT in L
-4
ROI in L
11.00%
-5
REPAYABLE IN PERIOD OF 8 QUARTERLY INSTALMENTS COMMENCING FROM
SEPT.2015
(Rs in Lacs)
MONTH OP. BAL INT
INT
INST.
Amt .
CL BAL
PV
NPV
PAID
PAID
Paid
Factor
Credit Rating CR
6 WB
CASE - III : Advance Account (with total dues of Rs. 1 crore & above) restructured on or after 27.08.2008
19
20
21
22
23
24
25
26
27
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
343.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5343.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Illustration: Details of the Restructured Accounts

Sanctioned Term Loan of Rs 50 crores. ROI @ 13.75 % p.a.
Repayment Schedule: Bullet payment in September 2015
Account Restructured at ROI @ 11.00% p.a.
Under Restructuring repayment in 8 quarterly structured
instalments
Applicable ROI as on 31-03-2015 based on Credit Rating CR 6
WB is 14.25%
Present value of cash flow-Revised

Schedule
SCARIFIES
VALUE
Present value of cash flow as per original repayment schedule
PRESENT VALUE
TOTAL
Oct-16
Nov-16
Dec-16
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Jun-17
0.77
0.76
0.75
0.74
0.73
0.72
0.71
0.70
0.69
276.4
4658
Rs. In lacs
4934.4
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4934.44
Oct-16
Nov-16
Dec-16
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Jun-17
2000.00
2000.00
2000.00
1250.00
1250.00
1250.00
500.00
500.00
500.00
18.33
18.33
18.33
11.46
11.46
11.46
4.58
4.58
4.58
783.75
18.33
18.33
18.33
11.46
11.46
11.46
4.58
4.58
4.58
783.75
0.00
0.00
750.00
0.00
0.00
750.00
0.00
0.00
500.00
5000.00
18.33
18.33
768.33
11.46
11.46
761.46
4.58
4.58
504.58
2000.00
2000.00
1250.00
1250.00
1250.00
500.00
500.00
500.00
0.00
0.77
0.76
0.75
0.74
0.73
0.72
0.71
0.70
0.69
14.14
13.95
576.77
8.48
8.37
548.66
3.26
3.21
348.98
4658.04
Annexure-XIII
Specific Finacle Guidelines
Reversal of proxy account transactions:
At present entries in proxy account relating to charges (Minimum Balance, Ledger folio,
Inward/Outward Clearing return, ECS return, Dormant account charges) outstanding
beyond 7 days are reversed periodically by Data Centre and lien marked in the account.
The said reversal will be run by Data Centre.
On the last day of closing all CBS branches are required to ensure that there is NIL
outstanding of entries other than charges in proxy account. (Use menu OSPRO for listing
outstanding entries other than charges in proxy account)
Application of various other charges:
Please note that Data Centre will apply the charges such as Ledger Folio charges, minimum
balance charges, and dormant charges, incidental charges, clearing return charges and
drawing against uncleared effects. However, branches will have to pass / reverse necessary
adjusting entries for other expenses as per extant guidelines
Trading Position accounts:
Outstanding in Trading position Accounts if any, must be zeroised in consultation with Data
Centre as per guidelines issued vide circular no.BCC: BR: 99/14 dated 15.01.2007.
In spite of various communications some branches are yet to correct the trading account
entries. Please ensure correction on or before 23-03-2015.
Bills discounted:
CBS system will take care of amortization of income on Bills discounted. However, branches
will be required to pass necessary transaction in respect of prepaid discount part manually
as accounting of rediscounting of bills is not handled in Finacle.
NPA Accounts:
Under centralized system of processing of NPA accounts under scheme type LAA/ODA/CCA,
the marking of NPA status and reversal of unrealized interest/charges in accounts are being
done by Data Centre from the quarter ending Sept, 2013.
Branches are required to use Menu NPATM for any collection in NPA loan account. This will
facilitate automatic recovery of outstanding interest/charge amount reversed in account
during NPA marking process.
For NPA marking for accounts under scheme type other than LAA/ODA/CCA, Branch
is required to use menu option MEAC. Branches are advised to change the category/sub
category of accounts as performing/non-performing and classify them into standard/substandard/doubtful/loss assets as per status envisaged by them by 27-03-2015. System will
apply interest for all standard accounts only and will not apply interest for NPA accounts.
For upgradation of any NPA account, Branch is required to use menu BOBMEAC
/MEAC.
1
Conversion of Foreign currency PL balances:

In respect of conversion of P/L Interest Paid on FCNR accounts in foreign
currencies, the same will be handled by Data Centre and branches need not do
such conversion.
However in case of other P/L accounts like Interest paid on RFC etc, if any, please be
guided as per guidelines provided below. Branches are advised to go through the same
and act accordingly.
Converting P & L balances in foreign currencies ( excluding interest on FCNR )
under various heads into INR.
With the introduction of multi currency G/L and P/L, the branches may have balance
outstanding in foreign currencies viz. USD, GBP, EUR, JPY, CAD and AUD in various P&L
expenditure and income accounts related to foreign currency liabilities and assets.
For the half year ended Mar 2015, interest on the assets and liabilities will be applied by
Data Centre.
By invoking Menu option ACSP (Account selection Print) , selecting the currency one by
one and using value for the fields given as under, branches are requested to arrive at
outstanding foreign currencies against different P&L heads.
Menu option ACSP
Values to be given
USD/GBP/EUR/AUD/CAD/JPY as applicable
Menu to be invoked currency wise one by one as above
Scheme code:
EXPEN (For all expenditure heads)
INCOM
(For all income heads)
Press F4 to move to second page
Give Scheme type: OAB
Fields
CCY
EXPENDITURE A/C HEAD

INCOME
A/C HEAD
FGN CCY
FGN CCY
AMOUNT in FGN CCY

AMOUNT in FGN CCY
FOR INTEREST IN FOREIGN CURRENCY ON PCFC IF ANY

i) In case the net balance in a particular currency is in positive:
Report purchase of foreign currency.
Dr. BITTA in INR
Cr. Individuals P& L heads in that currency in INR and
Dr. Individual P & L heads in foreign currency
Cr. BITTA in foreign currency
ii) In case the net balance in a particular currency is in negative
Report sale of foreign currency.
2
Dr. Individuals P&L heads in that currency in INR

Cr. BITTA in INR
Dr. BITTA in foreign currency
Cr. Individual P & L heads in foreign currency
B Category Branches
B category branches are further advised to arrive at net amount of foreign currencies in
other P &L income/ expenditure heads using Menu Option ACSP as advised above
excluding interest paid on FCNR and corresponding sale / purchase should be reported
to Treasury branch currency wise.
Then go to *Menu option ACSP (Account selection Print), selecting currency and using
value for fields given as under, branches may arrive at outstanding foreign currencies
against different P &L heads
CCY :USD/GBP/EUR/AUD/CAD/JPY as applicable
Menu to be invoked currency wise as above
Scheme code: EXPEN (For all expenditure heads)
INCOM
(For all income heads)
Press F4 to move to second page
Scheme type : OAB
Net out all the balances of various P&L accounts except interest paid on FCNR to arrive at
net position of each currency on account of outstanding in various P&L accounts.
Entries to be passed are as underii) In case the net balance in a particular currency is in positive:
Report purchase of foreign currency.
Dr. BITTA in INR
Cr. Individuals P& L heads in that currency in INR
And
Dr. Individual P & L heads in foreign currency
Cr. BITTA in foreign currency
iii) In case the net balance in a particular currency is in negative:

Report sale of foreign currency.
Dr. Individuals P&L heads in that currency in INR
Cr. BITTA in INR
And
Dr. BITTA in foreign currency
Cr. Individual P & L heads in foreign currency
1. Net out all the balances of various P&L accounts except interest paid on FCNR to arrive
at net position of each currency on account of outstanding in various P&L accounts.
2. Report to Treasury and convert the same to INR at the rate given by Treasury.
3. Foreign currency outstanding should be nullified by debit or credit to BITTA in foreign
currency. The P&L heads should be credited or debited with equivalent INR amount as
per illustration belowP/L Int. paid account (Other than FCNR)
P/L Int. earned account (PCFC)
Net outstanding is
Dr. USD 500

Cr. USD 100
Dr. USD 400
Report sale of USD 400 = INR 20,000Exch. Rate

USD 1
= INR
50Following entries be passed by the branchCr. P&L Int. paid account
USD 500Dr. P & LInt. Earned account (PCFC)
USD 100Dr. BITTA
USD 400And
Dr. P&L Int. paid account
INR 25,000Cr. P&L Int. earned account (PCFC)
INR 5,000Cr. BITTA
INR 20,000-
Annexure XIV
Processes Automated:
Depreciation on furniture & fittings is calculated by the system and entries are
also passed by the data centre, hence branches are not required to calculate and
pass entry for depreciation manually.
Transfer of Profit/Loss to HOCORP - Branches is not required to generate IBT

Schedule for transfer of Profit/Loss to HOCORP. It will be transferred through
intersol account by data centre.
Transfer of HO interest - Branches is not required to prepare Schedule I/Z for

transfer of HO Interest. It will be transferred by Data Centre
Service tax is now automated i.e. service tax calculation, passing of entries and
transfer of balance is done by data centre; hence branches are not required to
prepare any schedule for transfer of service tax.
Balances of HODD will be transferred by data centre to corporate office.

Branches are not required to prepare IBTA schedule for transfer of HODD
balances.
Reversal of interest in case of an advance account downgraded to non

performing category will be done by the system. Branch will be required to issue
14 / 14 D but need not pass the entry in the branch books for the interest
reversal.
Creation of Sundry Liabilities (Interest capitalization) in respect of FITL is done

by Data Centre. Branches are not required to pass entry for creation of Sundry
liabilities (Interest capitalization)
Annexure XV
UNHEDGED FORIEGN CURRENCY EXPOSURE
Unhedged foreign currency exposures of the borrower entities are an area of concern not only for the
individual entity but also for the entire financial system. Entities who do not hedge their foreign
exchange exposure, subject themselves to risk which can result in significant losses due to exchange
rate movements. These losses reduce the capacity of the borrower to service the loans / borrowers
and thereby affect the health of the Banking system.
In order to mitigate the probability of default in times of high currency volatility, Reserve Bank of India
has introduced incremental capital and provisioning requirement for Bank exposure to unhedged
entities. The details of the capital & provisioning requirement is given in RBI Circular No RBI/201314/448 DBOD.No.BP.BC.85/21.06.200/2013-14 dated January 15, 2014 and RBI/2013-14/620
DBOD.No.BP.BC.116/21.06.200/2013-14 dated June 3, 2014.
It is pertinent to note here that the incremental capital and provisioning requirement is in respect of
unhedged foreign currency exposure of the borrower. The provision required to be made by the Bank
in respect of unhedged foreign currency exposure will be in respect of ALL borrowers of the Bank
(irrespective of whether the borrower has a foreign currency borrowings with the Bank).
Further Foreign currency exposure in currencies other than US$ may be converted into US$ using
the current market rates.
The steps required in making this incremental provision are:
1.
Ascertain the amount of unhedged foreign currency exposure of the borrower entity (UFCE)
2.
Estimate the extent of likely loss
3.
Estimate the riskiness of the unhedged position and provide appropriately
The implementation of the above guidelines is dependent on getting accurate data on unhedged
foreign currency exposure and EBID of the borrower. It is therefore advised that information on
UFCE may be obtained from entities on quarterly basis on self certification basis and preferably
should be internally audited by the entity concerned. However at least on annual basis, UFCE
information should be audited and certified by the Statutory Auditor of the entity for its authenticity.
However for this quarter, information may be obtained from the borrower (borrowers having exposure
over Rs 25 crores) entity on self certification basis.
The computation of the incremental provisioning and capital requirement will be an ongoing process.
We are giving below the details of the steps to be taken by the Branches in obtaining information on
UFCE. The information will be required on a quarterly basis. The Branches are advised to send the
information in an excel sheet, to their respective Regional Offices where the information will be
consolidated and the Regions will in turn send the data to Zones (in excel sheet) for further
consolidation. The Zonal data will be submitted to BCC by the Zone.
The steps required to be taken.
1. The branch will write to all its borrowers (with exposure of over Rs 25 crores) seeking
information on Unhedged foreign currency exposure and EBID of the borrower.
2. The information to be sought from the borrower are the following
i.
Total foreign currency exposure (FCE) of the borrower.

Foreign Currency Exposure (FCE) refers to the gross sum of all items on assets and
liabilities side of the balance sheet of the borrower, that have impact on profit and loss
account due to movement in foreign exchange rates. This may be computed by following
the provisions of relevant accounting standard. Items maturing or having cash flows over
the period of next five years only may be considered.
ii.
Out of the above, what portion of the FCE is hedged and the unhedged portion of FCE
(UFCE).
In computing the UFCE, borrower may exclude items which are effective hedge of each
other. For this purpose, two types of hedges which may be considered are - financial
hedge and natural hedge. Financial hedge is ensured normally through a derivative
contract with a financial institution. Hedging through derivatives may only be considered
where the entity at inception of the derivative contract has documented the purpose and
the strategy for hedging and assessed its effectiveness as a hedging instrument at
periodic intervals. For the purpose of assessing the effectiveness of hedge, guidance may
be taken from the pronouncements of the Institute of Chartered Accountants of India on
the matter.
Natural hedge may be considered when cash flows arising out of the operations of the
company offset the risk arising out of the FCE defined above. For the purpose of
computing UFCE, an exposure may be considered naturally hedged if the offsetting
exposure has the maturity/cash flow within the same accounting year. For instance,
export revenues (booked as receivable) may offset the exchange risk arising out of
repayment obligations of an external commercial borrowing if both the exposures have
cash flows/maturity within the same accounting year.
iii.
The EBID of the borrower for the year ended 31.03.2014. The EBID figure has to be from
the audited balance sheet of the borrower as of 31.03.2014. In case the borrower does
not have the EBID figure for 31.03.2014 the figure as per latest available audited balance
sheet may be taken. {EBID means : Profit after Tax + Depreciation + Interest on Debt}
3. The information is to be given by the borrower in the enclosed format Annex- XV (a). Please
also ensure to get this declaration certified by the Auditors of the Borrower entity.
4. The format in which data will be compiled by the Branch is given in Annexure- XV (b). The
same format Annexure- XV(b) will be used by the Regions and Zone for consolidation at their
end.
Application of UFCE guidelines for Projects under implementation / New projects
The computation of incremental provisioning and capital requirements for projects under
implementation will be based on projected average EBID for the three years from the date of
commencement of commercial operations and incremental capital and provisioning should be
accordingly computed subject to a minimum floor of 20 bps of provisioning requirement. For new
entities also, the same frame work may be applied.
The data called for, is very critical as the same will determine the provision to be made on account of
UFCE by the Bank. Therefore it is very essential that the Branch takes utmost care in getting the data
/ information from the borrower and compiling it and sending it to the Regions / Zone. Branch /
Region / Zone need not pass any accounting entry for the UFCE Provision. The Provision will be
made at Corporate level.
The branches should make preparation for the data / information on EBID and unhedged exposure
before 31.03.2015 for ensuring smooth closing activity and sending complete data to Region / Zone
within the stipulated time.
The above information should be submitted by Branches to the Regions latest by 06.04.2015. The
consolidation at Region and Zone should be carried out and the compiled information should be sent
to BCC by 08.04.2015.
In case any further clarification is required, the branches may contact the Domestic Foreign Business
Cell at Large Corporate Banking, BCC, Mumbai.
ANNEXURE- XV (a)
FORMAT FOR INFORMATION ON UNHEDGED FORIEGN CURRENCY EXPOSURE.
(This is to be obtained from the borrower enjoying credit FB/NFB Limits of over Rs 25 crores
on the borrower / companys letterhead)
NAME OF THE BORROWER :
INFORMATION GIVEN BELOW PERTAINS TO : 31st December 2014.
(Figures - Rs in Lacs)
1
Total Foreign currency exposure of the Company

i.
Export Receivables
ii.
Sundry Creditors in Foreign Currency
iii.
Borrowings in Foreign Currency (PCFC / PSDL etc)
iv.
Long Term Borrowings in foreign currency (ECB / FCNR B
Loan , FCTL etc)
v.
Other foreign currency assets and liabilities.
Off Balance Sheet Items
i.
Foreign Bank Guarantee
ii.
Foreign Letters of Credit issued for which liability not yet
created)
iii.
FBP / FBD etc
TOTAL
2
3
Out of 1, the foreign currency exposure which is hedged

Out of 1, the foreign currency exposure which is unhedged
EBID (Profit after Tax+ Depreciation + Interest on Long Term Debt)
The EBID may be of 31.03.2014. However the exposure details should be as of at least 31.12.2014.
Signature :
Name of Authorised Signatory:
Designation (Director / CFO)
Signature of Auditor of the

Borrowing entity with Seal
Date:
Place:
Note:
Total Foreign currency exposure is computed as per 2(i) of page 2

Hedged and unhedged foreign currency exposure is computed as per 2(ii) of page 2
EBID is computed as per 2(iii) of page 2
Declaration to be certified by the Statutory Auditor of the Borrowing entity.
ANNEXURE XV (b)
NAME OF BRANCH :
REGION
:
ZONE :
STATEMENT OF CALCULATION OF UFCE

I.
Summary of Advances of the Branch

No Particulars
(Rs in lacs)
Fund based Outstanding as of 31.03.2015
Standard
NPA
No. Of
Amount
No. Of
Amount
borrowers
borrowers
C
D
E
F
A
1
Total
Amount
(D+F)
G
B
Borrowers with exposure
above Rs 25 crores
2
Borrowers with exposure
at Rs 25 crores and less
TOTAL
Note: Total Fund based outstanding of advances portfolio of the Branch (as per Pre MoC ASCROM) should
tally with the total of column G above.
II. Details of Calculation of UFCE (Exposure above Rs 25 crores) :

(Table A)
No
Name of
Borrower
Branc
h
UFCE
(Rs in
Lacs)
Likely Loss
(12.49% of
Col 3)
(Rs in Lacs)
EBID
(Rs in
lacs)
Likely Loss
/EBID (%)
(45100)
Incremental
Provisioning
Required
(*)
(% or bps terms)
FB O/S
As of
31.03.15
Provisioning
Requirement
(Rs in Lacs)
(Rs in Lacs)
(Col 7 Col 8)
TOTAL
(* Point No 1 of the explanatory notes) Total of column no.8 to tally with I (1)(D) above.
III. Details of calculation of UFCE for Borrowers with exposure of Rs 25 crores and less
(Table B)
Sl
No
A
1
Particulars
Number of
Borrowers
C
Fund based Outstanding

as of 31.03.15 (Rs in lacs)
D
B
Borrowers with exposure Rs 25 crores and less and
having Foreign currency exposure
2
Borrower with exposure Rs 25 crores and less and
not having foreign currency exposure
TOTAL
Note: (a) The total of column D should tally with the total of ASCROM/ I (2)(D)above
(b) For borrowers with exposure of Rs 25 crores and less and having foreign currency exposure, the
details as per Table C to be filled up.
Borrowers with exposure of Rs 25 crores and less and having Foreign currency exposure
(Table C)
No
Name of Borrower
Branch
Fund based outstanding in

the accounts as of
31.03.2015
(Rs in Lacs)
3
Of which unhedged
Exposure (Rs in lacs)
Provisioning
Requirement
(Rs in Lacs)
5
TOTAL
(Provision @ 10 bps on the fund based outstanding)
____________________________
Signature of Branch Manager
___________________
Signature of Auditor
The above statement will be certified by the Statutory Auditor / Concurrent Auditor / Branch Manager
(where the branch is not under Audit- To be certified by Branch Head).
Explanatory Notes
Figures for the different tables will be as per the Pre MoC Ascrom of the Branch
Table B :1. The incremental provisioning requirement will be as under :
No
If the Value of Colum 6 is
1
2
3
4
5
Upto 15%
More than 15% and upto 30%
More than 75%
Incremental Provisioning requirement on the

Fund based credit exposure of borrower as on
31.03.2015
0%
20 bps or 0.20%
40 bps or 0.40%
60 bps or 0.60%
80 bps or 0.80%
2. Provisioning requirement (Column 9) should be computed on the fund based outstanding.
INSTRUCTION FOR ZONE / REGION

The above information (which each branch will prepare) will be consolidated at Regional Office. The statement
of any particular Region will again be consolidated at the respective Zones. The Consolidated Zonal figures /
information will be submitted to Domestic Foreign Business Dept /Large Corporate Banking, Baroda
Corporate Centre, Mumbai by 08.04.2015.
CERTIFICATE-1
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31 ST MARCH 2015
Branch : ______________ Region:__________________Zone:_________________
Format of Audit Certificate
Certified that Bank of Baroda, _________________________ branch has remitted/not remitted *
the share of the Deposit Insurance and Credit Guarantee Corporation out of recoveries effected
in Claims Paid accounts regularly on the due date, as prescribed by the Corporation vide its
circulars Nos.10/93-94 and 85 dated 14th February 1994 and 7th July 1995 respectively, and
that no/some * amount is withheld by the branch on this account. This is the true and correct
position as on 31st March 2014, as per the books of accounts of the branch. The branch has
remitted a sum of Rs. ____________ as detailed below.
SLGS.
1971
Rs.
Scheme-wise breakup is as under :

(Amount in Rupees)
Sl (SSI) GS.1981
Govts Scheme for
Total
Remarks,
Rs.
Rs.
If any
Small Scale Industries
(since cancelled)
Rs.
SEAL AND SIGNATURE

OF
CHARTERED ACCOUNTANT FIRM
Date : ________________
* Delete whichever is not applicable
In case of negative certificate please furnish the details as under:
Recovery under DICGC (SSI Scheme)
Date of
Recovery
Amt. Of recovery not

shared with DICGC as on
31.03.2015
Sate of sharing
recovery with DICGC
after 31.03.2015
Recovery under Small Loans Guarantee Scheme

Date of
Amt. Of recovery not
Sate of sharing
Recovery
shared with DICGC as on
recovery with DICGC
31.03.2015
after 31.03.2015
Amount Remitted
Amount Remitted
* Branch should maintain account wise details for compliance wherever warranted.
CERTIFICATE - 3
BANK OF BARODA
BRANCH________________REGION____________________ZONE___________________
STATEMENT OF CASH AND BANK BALANCES HELD AS ON THE 12 ODD

DATES DURING THE YEAR 2014-2015
(Rs.in 000's)
12 Odd dates
and day
14.04.2014
MON
20.05.2014
TUE
18.06.2014
WED
24.07.2014
THUR
25.08.2014
MON
09.09.2014
TUE
15.10.2014
WED
20.11.2014
THUR
15.12.2014
MON
10
13.01.2015
TUE
11
18.02.2015
WED
12
12.03.2015
THUR
Cash on
hand
Balance
with
R.B.I.
Balance in
C.A/c with
SBI
Balance in
C.A/c with
notified
banks
Balance in
C.A/c with
nationalised
banks
Balance
with
other
banks
(BH)*
(BI)*
(BJ)*
(BK)*
(BL)*
(BM)*
Codes as per Form No.153
Place:
Date:
Chartered Accountant
Branch / Regional / Zonal Head
CERTIFICATE-4
BANK OF BARODA
Branch :__________________ Region:_____________ Zone___________
EXPOSURE * TO SENSITIVE SECTORS
OUTSTANDING AMOUNT AS ON 31ST MARCH, 2015
Items
a)
(Rs.in thousands)
Current Year Previous Year
Direct Exposure
(i) Residential Mortgages (Lendings fully secured by mortgages on
residential property that is or will be occupied by
the borrower or that is rented Total Amount
Of which : Individual Housing Loans eligible for
inclusion in Priority Sector
(ii) Commercial Real Estate
Lendings secured by mortgages on commercial
real estates (office buildings, retail space, multi
purpose commercial premises, multi family
residential buildings, multi tenanted commercial
premises, industrial or warehouse space, hotels,
land acquisition, development and construction,
etc.) Exposure includes non-fund based (NFB)
limits
(iii) Investments in Mortgage Backed Securities
(MBS) and other securitised exposures
a. Residential
b. Commercial Real Estate
b)
Indirect Exposure
Fund based and non fund based exposures on
i)
National Housing Bank (NHB)
ii)
Housing Finance Companies (HFCs)
.. 2 .....
: 2 :
Exposure * to Capital Market
(i)
Items
Direct Investments in equity shares, convertible
bonds, convertible debentures and units of equity
oriented mutual funds the corpus of which is not
exclusively invested in corporate debt
(ii)
Advances against shares / bonds/ debentures or

other securities or on clean basis to individuals for
investment in shares (including IPOs/ESOPs),
convertible bonds, convertible debentures and units of
equity oriented mutual funds;
(iii)
Advances for any other purposes where shares or

convertible bonds or convertible debentures or units of
equity oriented mutual funds are taken as primary
security;
(iv)
Advances for any other purposes to the extent

secured by the collateral security of shares or convertible
bonds or convertible debentures or units of equity
oriented mutual funds i.e. where the primary security
other
than
shares/convertible
bonds/convertible
debentures/units of equity oriented mutual funds does
not fully cover the advances
(v)
Secured and unsecured advances to stockbrokers

and guarantees issued on behalf of stockbrokers and
market makers
(vi)
Loans sanctioned to corporates against security of

shares/bonds/debentures or other securities or on clean
basis for meeting promoters contribution to the equity
of new companies in anticipation of raising resources
(vii)
Bridge loans to companies against expected equity

flows/issues
(viii)
Underwriting commitments taken up by banks in

respect of primary issue of shares or convertible
bonds/debentures or units of EOMF
(ix)
Financing to stockbrokers for margin trading
(x)
All exposures to venture capital funds both

registered and unregistered will be deemed to be on par
with equity and hence will be reckoned for compliance
with the capital market exposure ceilings (both direct
and indirect)
Current Year
Previous Year
Total Exposure to Capital Market
* Exposure means outstanding or limit sanctioned whichever is higher
Place:
Date:
CERTIFICATE-7
BANK OF BARODA
Branch :__________________ Region:_____________ Zone___________
Movement Chart of NPAs (Gross)

During the year 2014-15
Particulars
Gross NPAS as on 1st April, 2014 (Opening Balance)
Additions
New NPAs during the year
Increase in Existing NPAs
Intt/ Charges etc debited and recovered in Existing NPA
Sub Total (A)
Amt in Rs 000
Less
(i) Upgradations
(ii) Recoveries (excluding recoveries made from upgraded
accounts)
(iii) Write offs
Sub-total (B)
st
Gross NPAs as on 31 March 2015 (closing Balance) (A-B)
Place:
Date:
BANK OF BARODA
Region:
Zone:
Joint custody and dual responsibility of cash and other valuables.

Transaction in the Currency Chest to be reported to R.B.I. on the same
day.
Adhering to the prescribed norms and safeguards issued by R.B.I. on
issue and payment of high value drafts, depositing large amounts in new
accounts without verifying antecedents, opening of benami accounts etc. to
prevent misuse of banking channel.
Banks should clearly put down the authority to put through investment deals
and reporting system to be adopted in accordance with guidelines issued by
Govt./RBI from time to time.
Periodical review of broker's performance and relationships. All transactions
to be recorded with full details. Periodical review of investment transactions
in a critical manner and to put up large transactions to the Board for
information.
Purchases and sales (Treasury) to be periodically reported to top
management with reasons for the same.
There should be a panel of brokers. Quotations for all deals to be recorded
in the appropriate registers.
To ensure ability of counter party to fulfill the contract. Deals to be put
through at market rates and directly with the counter party. BRs to be
issued when unavoidable strictly following RBI guidelines and in the format
prescribed by IBA on security paper and serially numbered and duly signed
by authoriesed officials. Nomenclature of securities and their distinctive
numbers to be indicated and proper record maintained. Prudential limits for
acceptance of BRs of others to be prescribed. Payments should be
released only on getting a written confirmation of the deal from the counter
party.
Securities to be recorded and kept in the joint custody. Periodical
verification of securities say once in a quarter or half year by persons other
than dealing persons.
Periodic reconciliation of securities, BRs, SGL balance at PDO.
Verification of deals by internal inspectors and concurrent auditors and
surprise sample checks by Vigilance Cell.
There should be a formal written lending policy, amplified by adequate
written procedures.
To set up an internal loan review department. To evaluate the quality of
credit portfolio and report on the health of the loan portfolio directly to the
Board at periodic intervals.
3.3
5.14
5.9
4.11
4.10
4.9
4.8
4.7
4.6
4.5
4.3
3.5
3.4
Nature of Recommendation
Sr. No.
Page 1
xxx
xxx
xxx
Implementation status at Branch

No
N.A.
TOTAL
Yes
GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 31st March 2015
Branch:
Implementation status at RO/ZO/HO

TOTAL
Yes
No
N.A.
CERTIFICATE - 5
9.9
8.18
8.17
8.16
8.15
8.14
8.13
8.12
8.11
8.10
8.8
8.7
8.5
8.6
8.3
8.2 & 8.4
Sr. No.
Checks to be carried out by controller at the time of visit.

To carry out surprise inspection on noticing abnormal irregularities in control
returns.
Appropriate guidelines to be issued for control over subsidiaries.
To evolve a system in which an employee coming across an irregular
practice in any of the operation areas should be made responsible to report
the same to higher authorities for remedial action.
Adoption of preventive measures of vigilance in letter and spirit as
enumerated
Monthly certificate on inspection of associated units and on stocks pledged

/hypothecated to bank. Stock inspections are carried out Bi-monthly.
Periodicity of the internal audit should be once every 12 months (and of

surprise nature) and coverage of inspection reports should be
comprehensive including a thorough examination of the internal control
system obtaining at the branch, besides other features indicated in the
Report.
Inspection Department to be manned by a senior person of sufficient
experience and exposure and proven integrity.
Surprise/spot inspection of large branches.
Revenue audit of large branches and accountability.
Concurrent audit at all large and exceptionally large branches. The
irregularities of Chartered Account firms should be brought to the notice of
RBI and Institute of Chartered Accountants of India.
Inspection of Head Office departments and controlling offices regularly and
by Senior officers.
(a) System of exclusive scrutiny of credit portfolio with focus on large
advances and group exposures.
(b) Special scrutiny of high value accounts shifted on the bank along with
executives and accounts transferred from other branches along with
officials. The observations of R.B.I. inspections should be promptly and
effectively followed up by banks.
Total of (a) + (b)
Inspectors to educate staff on hazards of deviation from the prescribed
system/guidelines.
Rationalisation of returns and strengthening present information system of
reporting to top management.
To obtain confirmation from branches once in a quarter for the nil arrears
position of control returns.
Page 2

Yes
No
N.A.
TOTAL

TOTAL
Yes
No
N.A.
Precautions against misusing banking channels for tax evasion. Pos/TCs in

excess of Rs.50000/- should be by way of debit of Constituents account
and not by cash. Doubtful cases should be reported to higher authorities.
1.7
1.1
Periodical reporting of deposits/withdrawals from currency chest to Issue

Department of R.B.I.
exercise of caution at the time of opening of new deposit accounts of all
types.
Banks should evolved proper systems of adequate security and custody of

cash in dacoit/terrorist attack prone areas.
1.6
1.8
Proper systems should be evolved in respect of Cash balances, insurance

and prompt reporting of inter branch and inter bank remittances of cash.
Precautions in handling cash and valuables restriction of entry of cash

cabin, dual custody of cash/valuables, surprise verification at regular
intervals etc.
Precautions against theft of cash-staff should not indulge in
conversations/answering queries, but direct such person to Inquiry Counter
only.
Precautions against shortage in cash reported by cashier . Introduction of
surprise checking at frequent intervals.
Precautions against misappropriation of cash by member of staff in the
guise of customer service. Only authorised personnel should accept
cash/issue counterfoils in cash departments. Cashier should not be allowed
to make entries in Pass Book.
Need for class coordination between internal inspection/audit-set up,

personnel department, discipline cell and vigilance machinery.
Conduct of simultaneous departmental enquiry on banking lapses along
with CBI investigation by segregating charges.
Vigilance cell to have exclusive officials for field jobs.
Verification of antecedents of persons before appointment in banks and at
their previous appointment where applicable. The Confidential Reports
recorded on staff should give clear cut assessments of their work and
conduct.
Rotation of staff/duties and transfer covering all categories of staff,
including dealing rooms/securities departments staff etc.
Desk card for staff to be prepared. Banks to designate one of the senior
officer as a Compliance Officer.
Financial and administrative powers of officials should be laid down.
1.5
1.4
1.3
1.2
1.1
Group A Part II
11.10
11.9
11.4
11.3
10.3
10.2
10.1
Sr. No.
Page 3

Yes
No
N.A.
TOTAL

TOTAL
Yes
No
N.A.
Blank draft and mail transfer forms to be treated as security items and usual
precautions should be taken in respect of their issue and safe custody.
Steps to check/prevent forgery in cheques/drafts - use of special paper.
Precautions in writing of drafts/mail transfers use of pin point typewriters

or reverse carbon.
Way in which telegraphic/telex messages for telegraphic remittances should

be sent use of codes and accessibility to top most officers of branch etc.
1.21
1.22
1.23
1.26
1.29
1.28
Verification of signatures/handwriting should be part of training programme

and necessary study material should be obtained from National Institute of
Criminology.
Precautions against frauds perpetrated by employee - effective
supervision, timely receipt of control returns and scrutiny thereof,
rotation/transfer of staff etc. Strict watch on clearing operations, house
keeping, reconciliation of inter bank/branch accounts.
Precautions against frauds perpetrated by staff in clearing - checking of
Branch Clearing General A/c, despatch of statement, verification of
instruments with relative schedules etc.
Safe custody of specimen signature cards and verification of instructions in

respect of operations of the account.
1.19
1.27
Safe custody of/ access to vouchers through written orders of Manager

records to be maintained of those who have accessed such records.
Balancing of ledgers periodically by staff other than ledger keepers,

scrutiny of unauthorized entries, corrections and the other precautions in
respect of Ledgers.
In-operative accounts to be kept in separate ledger, specimen signature to
be in custody of Manager and other precautions.
Precautions in payment of cheques-verification of signature, custody of

specimen signatures, custody and control of blank- cheque books etc.
Customers to be educated about implications of introducing an account

without knowing the party.
Close watch on the operations in the new accounts should be kept.
Issue of fresh cheque books should be only against requisition slip from
previous cheque books and other precautions to be taken in respect of
cheque books.
1.18
1.17
1.16
1.15
1.14
1.13
1.11
Sr. No.
Page 4

Yes
No
N.A.
TOTAL

TOTAL
Yes
No
N.A.
Mechanization of operations relating to inter branch reconciliation. All

branches to clear outstanding entries above Rs.2/- lacs and not allow them
to remain outstanding for more than a month etc.
Unhealthy practice of granting advances beyond discretionary power or by

oral or telephonic instructions. Issue of instructions by bank management.
Post-disbursement safeguards to be followed critical assessment of all

advances periodically, review of sticky advances and look into staff side of
case when there is shift in health code status of account.
1.32
2.2
2.3
3.7
3.4
2.15
2.13
2.8 (e)
2.8 (d)
2.8
2.7
Precautions to be taken to prevent fraud through entries in suspense

account periodical balancing and checking, signing of debit voucher by
Manager/Officer authorized by him, sending periodical statement, specifying
reasons for non-adjustment for large and more than a month etc.
1.31
Observance of laid down rules/guidelines/safeguards by bank officials

credit appraisal, pre sanction visit to borrowers premises/go down, proper
monitoring of end use of funds to allowing payments to parties connected
with borrower/s line of business and not allowing transfer of large amounts
to sister concerns etc.
Check list of guideline to avoid misuse of hypothecation/pledge facilities
verification of borrowers title of goods pledged, safety of godowns,
obtention of stock statement etc.
Controlling offices should obtain a monthly certificate from branches
indicated that periodical Stock statements are received.
Controlling offices/Vigilance Department should have a squad for surprises
inspection of goods pledged/hypothecated.
Safeguards against frauds through kite flying operations in cheques
limits against clearing cheques only for prime customers, limited drawings,
spare use of discretionary powers etc.
Precautions against frauds in bills portfolios to ensure bills represent
genuine trade transactions, insistence on submission of all related
documents, ascertaining credit worthiness of borrowers and drawees, lorry
receipts of approved transporters etc.
Precautions for averting frauds in the areas of letter of credit, issue of
guarantees and co-acceptance facilities.
Banks Guarantees/LCs to be issued in security serially numbered, under
two signatures above certain cut off point in triplicate, binding on
beneficiary to seek confirmation of Controlling Officer (incorporation of
suitable condition in the documents) etc.
Safe transit of cheques and instruments between the branches/ clearing

house.
1.30
Sr. No.
Page 5

Yes
No
N.A.
TOTAL

TOTAL
Yes
No
N.A.
1.22
Group-B Part-II
11.10
10.4
8.9
5.5
5.6
5.8
5.9
5.11
5.12
Group-B Part-I
5.4
5.3
5.2
4.4
4.3
4.2
3.9
3.8
Sr. No.
Paper used for cheques/drafts should be such that any use of chemicals
for making material alterations in the instrument should be visible to the
naked eye.
Periodical meetings between bank officials and investigating officials of

CBI/Police.
Six months prior to the retirement officials should exercise their sanctioning
powers jointly with next higher authority.
Banks to introduce portfolio inspections particularly in critical/sensitive

areas, such as credit, investment, off balance sheet items etc.
Precaution relating to deals in items like furniture and fixtures, stationery

proper system of receiving quotations, delegation of authority, proper
inventory management and periodical checking etc.
Devising standards for suitable internal control in computerised
environment.
Relevant paragraphs covering computerised aspects to be added while
issuing general administrative instructions.
Training programmes should include computer aspects of each topic in
each season.
Micro filming of records, vouchers, books.
Evolving standards for fully computerised branches.
Screening/selection of employees in EDP cells, computer areas.
Replacement of unwilling workers in computer area.
Suggestion from preventive vigilance angle in computer installations.
To obtain insurance cover in respect of risks in computer area.
Bank should maintain separate record of large premises deals and should
be undertaken only with the approval of the Board/Management.
Bills discounting facility under L/C, co-acceptance should be extended only

to customers having regular sanctioned limits.
All premises transactions with approval of Board. Bank may take the
services of Engineers on deputation from CPWD or State PWD in their
premises dept for assistance in examining proposals.
One of two authorised signatures on LCs may be from controlling office.
Page 6

Yes
No
N.A.
TOTAL

TOTAL
Yes
No
N.A.
Place:
Date:
1.12
Group-D Part - II
11.8
4.8
Group-D Part - I
11.8
9.1
9.6
Group-C Part-I
Sr. No.
Obtaining photograph of depositors at the time of opening of accounts.
BRs should not be outstanding for more than 7 days.

Banks should introduce a return for staff members to ensure strict
submission of the information of assets & liabilities and proper scrutiny
thereof.
Chief Vigilance Officer should directly refer to CVC, cases having vigilance
angle involving CMD.
Fraud cases upto Rs.25000/- having involvement of an insider should not
be reported to Police where recovery is not doubtful.
Banks should introduce a return for staff members to ensure strict
submission of the information of assets and liabilities and proper scrutiny
thereof.
Page 7

Yes
No
N.A.
TOTAL
Signature of Branch/Regional/Zonal Head

TOTAL
Yes
No
N.A.
Sr. No.
Page 8

Yes
No
N.A.
TOTAL

TOTAL
Yes
No
N.A.
BANK OF BARODA
Region:
Zone:
15
18
20
21
23
24
25
30
32
39
41
44
10
11
12
13
14
15
Page 1
Inspectors/auditors to get majority of irregularities rectified during their stay at the branches concerned and
guide them as well.
Inspection/audit of any branch should not be continued beyond two months except very large branches for
which three months would be suffice.
All poorly rated branches should be inspected within 12 months and others between 12-18 months from the
date of previous inspection.
Inspection/audit report format should be updated periodically incorporating changes in products, systems,
procedures, etc. check-list of major and serious irregularities in various areas of banking operations to be
provided to inspectors/auditors. An executive summary should be prepared by the inspecting officer for every
inspection for submitting to higher authorities.
Banks should have a system for rating its branches on the basis of inspection reports and the rating system to
be reviewed periodically.
A computerised track record of efficiency ratings over the previous 4-5 inspection to be maintained in the
inspectorate with periodical updations and submissions to the functionaries.
Follow-up on major/serious irregularities detected during concurrent audit to be immediately taken up with the
HO. A time-bound action programme for rectification to be drawn up and closely monitored. Fraudulent
transactions to be reported to vigilance/chief of inspection/audit etc.
Smaller/medium sized branches to rectify irregularities pointed out during inspection/audit within 4 months.
Every bank should have a manual of instructions for its inspectors/auditors and periodically update the same.
Revenue/income audit should be conducted at certain select branches/branches where leakages noticed (but
not in those where concurrent audit has been undertaken).
A copy of booklet/compendium of instructions incorporating RBI norms, circulars, etc. to be supplied to each
inspecting/auditing official by Inspection and Audit Department periodically (preferably yearly).
functioning of the bank.

Profiles of bank branches be maintained on computer on performance in thrust areas like audit ratings, assets
quality, level of NPA's, revenue leakages, profitability, etc. for enabling the bank to pinpoint inadequacies/set-off
trigger for taking remedial action. Computer data on branches in reporting compliance to help Audit Committee
and ZO/HO functionaries also be maintained.
Broad guidelines to establish accountability for inspectors/auditors should be laid down.
Development of database on training inventory of each inspector/auditor for the improvement and updating their
knowledge by Central Audit and Inspection Department/ZO's/RO's/Inspectorates.
Sr. Recomm
No. endation
No.
Co-ordination between inspection and operational wings be ensured for bringing about positive changes in
1
4
Note : If comments on any item is other than Yes or N.A., the branch must give reasons for the same for the same in
'Remarks' column and Regional Offices should follow up to rectify the same
JILANI COMMITTEE RECOMMENDATIONS : implementation ststus as st 31st March 2015
Branch:
Yes
No
N.A. TOTAL
Implementation status at
Branch
Yes
No
N.A.
TOTAL
RO/ZO/HO
CERTIFICATE-6
BANK OF BARODA
Region:
Zone:
46
49
53
54
56
59
61
71
74
17
18
19
20
21
22
23
24
25
Place:
Date:
45
16
Sr. Recomm
No. endation
No.
Page 2
Various tests to be carried out to ensure that EDP applications have resulted in consistent and reliable system
for inputting, processing and generation of output of data.
While engaging the outside computer agencies, banks should ensure to incorporate the "clause of visitorial
rights" in the contract to have the right to inspect the process of application and ensure the security of the
data/inputs given to outside agencies.
Entire domain of EDP activities be brought under scrutiny of Inspection and Audit including the underlying
financial aspects.
In order to bring about uniformity of software used by various branches/ offices, there should be a formal
method of incorporating change in standard software and it should be approved by senior management. Such
changes to be inspected and monitored continuously.
Banks should complete enquiries expeditiously, and bring to book the delinquent staff to deter others from
perpetuating frauds and malpractices Internet vigilance machinery to be strengthened and its working to be
reviewed by the Board every six months.
Regular checking by inspectors/auditors to verify correctness of information compiled/furnished by branches
regarding income recognition, assets classification, provisioning, and NPA quantification in conformity with
prescribed norms. Discrepancy to be immediately brought to the notice of Branch Manager for rectification on
the spot.
Immediate action to be taken to plug gaps in serious irregularities/revenue leakages, which have surfaced due
to loopholes in existing procedures, abnormal deviations from laid down procedures/norms in consultation with
the departments concerned by issue of fresh guidelines.
There is scope for Audit Committee to broaden its domain and effectiveness through study of additional areas
like frauds, progress in AFI conducted by RBI, inter-branch/inter-bank reconciliation etc. and the frequency of
Committee meetings. Banks should have structured items for discussion by the Audit Committee and decide
the periodicity of the Audit Committee meetings.
Inspection findings relating to frauds detected during inspection and matters involving malafides corrupt
practices and gross indiscipline should be submitted as special report to the concerned authorities for initiating
action and not to be included in regular report. These reports should be thoroughly scrutinized by the authorities
concerned and shortcomings/gaps/lacunae that contributed to such events should be removed by policy
decisions.
Appropriate control measures should be devised and documented to prevent the computer system from attacks
of unscrupulous elements. All aspects of security, reliability and accessibility are ensured before introduction
of EDP application in place of manual system by having pilot parallel runs.
Note : If comments on any item is other than Yes or N.A., the branch must give reasons for the same for the same in
'Remarks' column and Regional Offices should follow up to rectify the same
JILANI COMMITTEE RECOMMENDATIONS : implementation ststus as st 31st March 2015
Branch:
No
N.A. TOTAL
Yes
No
N.A.
TOTAL
RO/ZO/HO
Signature of Branch/Regional/Zonal Head
Yes
Branch
CERTIFICATE-6
CERTIFICATE- 8
BANK OF BARODA
Branch___________________Region:__________________Zone:________________
Information in respect of Restructuring of Advance Accounts As on 31st March 2015
A-I) Information in respect of Restructuring of Advance Accounts done up to 31.03.2008
(Rs. in 000)
CDR
SME
Mechanism Restructuring
Standard
Advances
Restructured
Others
No. of Borrowers
Amount Outstanding as on 31-03-2015
of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based facilities
Amount Outstanding as on 31-032015 in the restructured facility/ies
of above borrowers
Amount of Interest Sacrifice
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
No. of Borrowers
were restructured
of above borrowers
No. of Borrowers
were restructured
of above borrowers
TOTAL
No. of Borrowers
were restructured
of above borrowers
A-II) Information in respect of Restructuring of Advance Accounts done during the

period 01.04.2008 to 26.08.2008
(Rs. in 000)
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
of above borrowers
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured

No. of Borrowers
were restructured
of above borrowers

No. of Borrowers
were restructured
of above borrowers
TOTAL
No. of Borrowers
were restructured
of above borrowers
B) Information in respect of Restructuring of Advance Accounts WITH

OUTSTANDING LESS THAN RS. 1.00 CRORE done from 27.08.2008 to 31.032009)
(Rs in 000 )
CDR
SME
Others
No. of Borrowers
Amount Outstanding as on 31-032015 of borrowers whose accounts
were restructured
Standard
In all Non fund based
Advances
Restructured
facilities
Amount Outstanding as on 3103-2015 in the restructured
facility/ies of above borrowers
Sacrifice (diminution in the
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL

facilities
fair value)
No. of Borrowers
Amount Outstanding as on 31-032015 of borrowers whose a/cs
were restructured
facilities
fair value)
No. of Borrowers
Amount Outstanding as on 31-03--2015 of borrowers whose accounts
were restructured
facilities
Sacrifice (dim. in the fair value)
C) Information in respect of Restructuring of Advance Accounts WITH OUTSTANDING OF

RS. 1.00 CRORE AND ABOVE done from 27.08.2008 to 31.03.2009
(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
facilities
Restructured
fair value)
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL
No. of Borrowers
were restructured
facilities
fair value)
No. of Borrowers
were restructured
facilities
fair value)
No. of Borrowers
were restructured
facilities
fair value)
D) Information in respect of restructuring of Advance Accounts WITH

OUTSTANDING LESS THAN RS. 1.00 CRORE done during FY 2009-10 (i.e. 01-042009 to 31.03-2010)
(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
Doubtful
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
facilities
TOTAL
E) Information in respect of Restructuring Accounts WITH OUTSTANDING OF RS. 1.00

CRORE AND ABOVE done during FY 2009-10 (i.e. 01-04-2009 to 31.03.2010)
CDR
Mechanism
Standard
Advances
Restructured
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL
SME
Restructuring
(Rs in 000 )
Others
No. of Borrowers
were restructured
facilities
fair value)
No. of Borrowers
were restructured
facilities
fair value)
No. of Borrowers
were restructured
facilities
No. of Borrowers
were restructured
facilities
F) Information in respect of restructuring of Advance Accounts WITH OUTSTANDING

LESS THAN RS. 1.00 CRORE done during FY 2010-11 (i.e. 01-04-2010 to 31.03-2011)
(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
Doubtful
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
facilities
TOTAL
G) Information in respect of Restructuring Accounts WITH OUTSTANDING OF RS. 1.00

(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL

facilities
fair value)
No. of Borrowers
were restructured
facilities
No. of Borrowers
were restructured
facilities
H) Information in respect of restructuring of Advance Accounts WITH OUTSTANDING

LESS THAN RS. 1.00 CRORE done during FY 2011-12 (i.e. 01-04-2011 to 31.03-2012)
(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
Amount Outstanding as on 31-032015 of borrowers whose a/cs were
restructured
Sub-standard
Advances
Restructured

facilities
fair value)
No. of Borrowers
restructured
Doubtful
Advances
Restructured

facilities
TOTAL

fair value)
No. of Borrowers
were restructured
facilities
I) Information in respect of Restructuring Accounts WITH OUTSTANDING OF RS. 1.00

(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
facilities
Restructured
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
Doubtful
Advances
Restructured
TOTAL

facilities
No. of Borrowers
were restructured
facilities
10
J) Information in respect of restructuring of Advance Accounts WITH OUTSTANDING

LESS THAN RS. 1.00 CRORE done during FY 2012-13 (i.e. 01-04-2012 to 31.032013)
(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
restructured
Sub-standard
Advances
Restructured

facilities
fair value)
No. of Borrowers
restructured
Doubtful
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
facilities
TOTAL
11
K) Information in respect of Restructuring Accounts WITH OUTSTANDING OF RS. 1.00

(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL

facilities
fair value)
No. of Borrowers
were restructured
facilities
No. of Borrowers
were restructured
facilities
12
L) Information in respect of restructuring of Advance Accounts WITH OUTSTANDING

(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
Doubtful
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
facilities
TOTAL
13
M) Information in respect of Restructuring Accounts WITH OUTSTANDING OF RS. 1.00

(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL

facilities
fair value)
No. of Borrowers
were restructured
facilities
No. of Borrowers
were restructured
facilities
14
N) Information in respect of restructuring of Advance Accounts WITH OUTSTANDING

(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
Doubtful
Advances
Restructured

facilities
fair value)
No. of Borrowers
were restructured
facilities
TOTAL
15
O) Information in respect of Restructuring Accounts WITH OUTSTANDING OF RS. 1.00

(Rs in 000 )
CDR
SME
Others
No. of Borrowers
were restructured
Standard
Advances
Restructured
facilities
fair value)
No. of Borrowers
were restructured
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL

facilities
fair value)
No. of Borrowers
were restructured
facilities
No. of Borrowers
were restructured
facilities
16
P) Details of financial assets sold to securitisation / Reconstruction Company for

Asset Reconstruction
(Rs. in 000)
(i)
(ii)
Items
No. of Accounts
Aggregate value ( net of
provisions) of accounts sold to SC/
RC
(iii)
Aggregate consideration
(iv)
Additional consideration realized

in respect of accounts
transferred in earlier years
(v)
Current Year
(2014-15)
Previous Year
(2013-14)
Aggregate gain / loss over Net

Book Value
Place:
CHARTERED ACCOUNTANT
BRANCH / REGIONAL /ZONAL

HEAD
Date:
Note : The Consolidated certificate of the Zone to be signed by Zonal Head and Zones
Central Statutory Auditors.
17
Annexure - I (A) of Cer.8

Statement of all Advances Restructured on or before 26-08-2008 where provision is to be
made for Interest sacrifice as on 31.03.2015
(Rs. in 000)
Branch:
Region:
Zone:
Amount O/S as on Amt O/S in Amount of
31-03-2015 in all
Restructur Interest
FB & NFB faclilities ed facilities Sacrifice
Sr.
Name of the borrower Segment
as on
31.03.2015
No.
(WB / SME/
Retail / Agrl.)
FB
NFB
(A) STANDARD
Advances Restructured Upto 31.03.2008
01
02
03
Total (a)
Advances Restructured during the period 01.04.2008 to 26.08.2008
01
02
03
Total (b)
Sub-total (A)
(a+b)
(B) SUB-STANDARD
01
02
Total (a)
01
02
Total (b)
Sub-total (B) (a+b)
(C) DOUBTFULL
01
02
Total (a)
01
02
Sub-total (C)
TOTAL (D)
Total (b)
(a+b)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) should tally with respective figures reported
in Certificate: 8 Part A-I & Part A-II. Please also indicate with the borrower name if it is
under CDR Mechanism.
18
Annexure I (B) of Cer.8

Consolidated position as on 31-03.2015 in respect of the Advance accounts restructured during the period
27.08.08 to 31.03.09 with the total dues to Bank less than Rs. 1.00 crore at the time of restructuring
Branch:
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
(A) Standard Advances Restructured

(a)
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
(c)
Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d)
Sacrifice Amount
(diminution in the fair value)
i.e. 5% of the O/S amount
(B) Sub-Standard Advances Restructured

(a)
No. of Borrowers
(b) restructured
(c)
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S amount
(C) Doubtful Advances Restructured

(a)
No. of Borrowers
restructured
(b)
facilities
(c)
value) i.e. 5% of the O/S
Amount
Note: Branch to ensure that the Asset classification wise total should tally with the respective
figures reported in the Certificate- 8 Part B.
Please also mention below the details of the accounts restructured under CDR Mechanism out
of the above borrowers.
19
Annexure I (C) of Cer.8

Statement of Advances Restructured during the period 27-08-2008 to 31-03-2009 where
total dues to bank was Rs. 1/- crore & above at the time of restructuring and where
sacrifice amount to be re-computed based on diminution in fair value of advance as on
31.03.2015.
Branch:
Sr.
No.
Name of the borrower
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
(Rs. in 000)
Amount O/S as on Amt O/S in Sacrifice
31-03-2015 in all Restructured Amount
NFB facilities as (Diminutio
FB
&
faclilities
n in
on
fair value
31.03.2015
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) should tally with the respective figures
reported in the Certificate - 8 - Part-C. Please also indicate with the borrower name if it is
20
Annexure I (D) of Cer.8

Branch:
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL

(a)
No. of Borrowers
(b) restructured

(c) Amount Outstanding in
(d)
Sacrifice Amount
Amount

(a)
No. of Borrowers
(b) restructured
Amount
(a)
No. of Borrowers
(b) restructured
value) i.e. 5% of the O/S amount
Note: Branch to ensure that the Asset classification wise total should tally with the respective
figures reported in the Certificate- 8 Part D.
Please also mention below the details of the accounts restructured under CDR Mechanism
out of the above borrowers.
21
Annexure I (E) of Cer.8

31.03.2015.
Branch:
Region:
Zone:
(Rs. in 000)
Amt O/S in
Segment Amount O/S as on
Sr.
Sacrifice
(WB /
31-03-2015 in all Restructured Amount
No.
FB & NFB facilities facilities as on (Diminutio
SME/
Retail /
31.03.2015 n in
fair value
Agrl.)
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
reported in the Certificate - 8 - Part-E. Please also indicate with the borrower name if it is
22
Annexure I (F) of Cer.8

Branch:
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL

(a)
No. of Borrowers
(b) restructured
(d)
Sacrifice Amount
Amount

(a)
No. of Borrowers
(b) restructured
Amount
(a)
No. of Borrowers
(b) restructured
Amount
Note: Branch to ensure that the Asset classification wise total should tally with the
respective figures reported in the Certificate- 8 Part F.
23
Annexure I (G) of Cer.8

31.03.2015.
Branch:
Sr.
No.
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
(Rs. in 000)
Amount O/S as Amt O/S in Sacrifice
on 31-03-2015 in Restructured Amount
all FB & NFB facilities as (Diminution
facilities
in
on
fair value
31.03.2015
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
reported in the Certificate - 8 - Part-G. Please also indicate with the borrower name if it is
24
Annexure I (H) of Cer.8

Consolidated position as on 31-03-2015 in respect of the Advance accounts restructured during the period
01-04-11 to 31-03-12 with the total dues to Bank is less than Rs. 1.00 crore at the time of restructuring
Branch:
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL

(a)
No. of Borrowers
(b) restructured

(d)
Sacrifice Amount
Amount

(a)
No. of Borrowers
(b) restructured
Amount
(a)
(b)
(c)
(d)
No. of Borrowers
restructured
Sacrifice Amount
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (H) should tally
with the respective figures reported in the Certificate- 8 Part H.
Please also mention below the details of the accounts restructured under CDR Mechanism out
of the above borrowers.
25
Annexure I (I) of Cer.8

total dues to bank is Rs. 1/- crore & above at the time of restructuring and where sacrifice
amount to be computed based on diminution in fair value of advance as on 31.03.2015.
Branch:
Sr.
No.
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
(Rs. in 000)
all FB & NFB facilities as (Diminutio
facilities
n in
on
fair value
31.03.2015
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (I) should tally with the
respective figures reported in the Certificate - 8 - Part-I. Please also indicate with the
borrower name if it is under CDR Mechanism.
26
Annexure I (J) of Cer.8

Consolidated position as on 31-03-2015 in respect of the Advance accounts restructured during the period
01-04-12 to 31-03-13 with the total dues to Bank is less than Rs. 1.00 crore at the time of restructuring
Branch:
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL

(a)
No. of Borrowers
(b) restructured
(d)
Sacrifice Amount
Amount

(a)
No. of Borrowers
(b) restructured
Amount
(a)
(b)
(c)
(d)
No. of Borrowers
restructured
Sacrifice Amount
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (J) should
tally with the respective figures reported in the Certificate- 8 Part J.
27
Annexure I (K) of Cer.8

total dues to bank is Rs. 1/- crore & above at the time of restructuring and where sacrifice
amount to be computed based on diminution in fair value of advance as on 31.03.2015.
Branch:
Sr.
No.
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
(Rs. in 000)
all FB & NFB facilities as (Diminutio
facilities
n in
on
fair value
31.03.2015
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (K) should tally with the
respective figures reported in the Certificate - 8 - Part-K. Please also indicate with the
borrower name if it is under CDR Mechanism.
28
Annexure I (L) of Cer.8

Consolidated position as on 31-03-2015 in respect of the Advance accounts restructured during the
period 01-04-2013 to 31-03-2014 with the total dues to Bank less than Rs. 1.00 crore
Branch:
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL

(a)
No. of Borrowers
restructured
(b)
facilities
(d)
Sacrifice Amount
Amount

(a)
No. of Borrowers
(b) restructured
Amount
(a)
No. of Borrowers
(b) restructured
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (L) should
tally with the respective figures reported in the Certificate- 8 (Revised) Part L.
29
Annexure I (M) of Cer.8

total dues to bank is Rs. 1/- crore & above and where sacrifice amount to be computed
based on diminution in fair value of advance as on 31.03.2015.
Branch:
Sr.
No.
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
Amount O/S as on Amt O/S in
31-03-2015 in all Restructure
FB & NFB facilities
d facilities
as on
31.03.2015
FB
(Rs. in 000)
Sacrifice
Amount
(Diminution
in
fair value
of advance)
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (M) should tally with the
respective figures reported in the Certificate - 8 - Part-M.
Please also indicate with the borrower name if it is under CDR Mechanism.
30
Annexure I (N) of Cer.8

Consolidated position as on 31-03-2015 in respect of the Advance accounts restructured during
the period 01-04-2014 to 31-12-2014 with the total dues to Bank less than Rs. 1.00 crore
Branch:
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL

(a)
No. of Borrowers
(b) restructured
(d)
Sacrifice Amount
Amount

(a)
No. of Borrowers
(b) restructured
Amount
(a)
No. of Borrowers
(b) restructured
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (N) and Annexure
I (P) should tally with the respective figures reported in the Certificate- 8 (Revised) Part N.
Please also mention below the details of the accounts restructured under CDR
Mechanism out of the above borrowers.
31
Annexure I (O) of Cer.8

Branch:
Sr.
No.
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
FB & NFB facilities d facilities
as on
31.03.2015
FB
(Rs. in 000)
Sacrifice
Amount
(Diminution
in
fair value
of advance)
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (O) & annexure I (Q) should
tally with the respective figures reported in the Certificate - 8 - Part-O. Please also indicate
with the borrower name if it is under CDR Mechanism.
32
Annexure I (P) of Cer.8

Consolidated position as on 31-03-2015 in respect of the Advance accounts restructured during
the period 01-01-2015 to 31-03-2015 with the total dues to Bank less than Rs. 1.00 crore
Branch:
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL

(a)
No. of Borrowers
(b) restructured
(d)
Sacrifice Amount
Amount

(a)
No. of Borrowers
(b) restructured
Amount
(a)
No. of Borrowers
(b) restructured
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (P) and Annexure
I (N) should tally with the respective figures reported in the Certificate- 8 (Revised) Part N.
33
Annexure I (Q) of Cer.8

Branch:
Sr.
No.
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
FB & NFB facilities
d facilities
as on
31.03.2015
FB
(Rs. in 000)
Sacrifice
Amount
(Diminution
in
fair value
of advance)
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (Q) & annexure I (O) should
tally with the respective figures reported in the Certificate - 8 - Part-O. Please also indicate
with the borrower name if it is under CDR Mechanism.
34
Annexure I (R) to Cer.8

Details of unsecured WCTL in standard and substandard advances restructured during the
period 02-01-2009 to 30-06-2009 under special regulatory treatment against which
special provision is to be made at HO/BCC level.
(Rs. in 000)
Branch:
Sr.
No.
Region:
Name of the
borrower
Date of
restructuring
Zone:
Segment
(WB / SME/
Retail / Agrl.)
Amount
Outstanding in
WCTL
as on
31.03.2015
Amount of
special
provision
against un
secured WCTL
(A) STANDARD
01
02
03
04
05
Total A
(B) Sub Standard
01
02
03
Total B
TOTAL(A+B)
Please also indicate the borrower name if it is under CDR Mechanism.
35
restructured standard
category during the FY
Up gradations to
restructuring during the year
Fresh
Amount
outstanding
No. of
borrowers
Provision
thereon
No. of
borrowers
Amount
outstanding
Provision
thereon
borrowers
Amount
outstanding
Accounts as on April 1 of
the FY (opening figures)*
of
No.
Restructured
Details
Asset Classification
Under CDR Mechanism

Under SME Debt
Restructuring
Others
Doubtful
Loss
Doubtful
Sub-Standard
Total
Loss
Doubtful
Sub-Standard
Type of Restructuring
Total
Standard
Standard
(Rs. in Crore)
Total
Doubtful
Sl
Loss
Disclosure of Restructured Accounts
Loss
Certificate 8 A
Total
Sub-Standard
Standard
Total
Sub-Standard
Standard
Write-offs of restructured
Down gradations of
restructured accounts
during the FY
Place
Date
Provision
thereon
borrowers
Amountoutstand
ing
Amount
outstand
No. of
Provision
thereon
No. of
borrowers
Amount
outstanding
No. of
borrowers
Provision
thereon
Amount
outstanding
No. of
borrowers
Branch/Regional / Zonal Head
*Excluding the figures of Standard Restructured Advances which do not attract higher provisioning or risk weight (if applicable)
Accounts as on
FY (closing figures*)
Restructured
accounts during the FY
Restructured
standard
advances which cease to
attract higher provisioning
and / or additional risk
weight at the end
of the FY and hence
be shown
need not
as
restructured
standard
advances at the beginning
of the next FY
Provision
thereon
CERTIFICATE- 9
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31.03.2015
SUBVENTION CLAIM FOR INTEREST RELIEF FOR PROVIDING SHORT TERM
CREDIT TO FARMERS @7% FOR KHARIF & RABI 2014 -2015
(For loans disbursed during 01.04.2014 to 31.03.2015)
STATEMENT FOR THE FULL YEAR ENDED MARCH 2015
Branch :__________________ Region:_____________ Zone:_______________
(Amount in Rupees)
Short Term Production credit provided @7%
p.a.
No. of Accounts
Amount
Amount of
subvention claimed
@2% as per scheme
Loans upto Rs.50,000/Loans above Rs. 50,000/and upto Rs. 3 lacs

TOTAL
We certify having disbursed the above loans at 7% p.a. by way of short term
production credit to the farmers during the year ended March 2015
Subvention : Rs.
Balance outstanding against G/L (Cloret Code 2895 Finacle Code 26501085)
Rs.
Date :
Place:
CERTIFICATE- 10
BANK OF BARODA
SUBVENTION CLAIM FOR INTEREST RELIEF FOR PROVIDING SHORT

TERM
CREDIT TO FARMERS @7% FOR CROP LOAN 2013 -2014
(For Crop Loans Disbursed during 01.04.2013 to 31.03.2014 but
continued beyond 31.03.2014 upto due date or 12 months from the date
of disbursement, which ever is earlier.)
STATEMENT FOR THE PERIOD 01.04.2014 TO 31.03.2015
Branch :__________________ Region:_____________ Zone:_______________
(Amount in Rupees)
Short Term Production credit provided
@7% p.a.
Amount
No. of Accounts
Amount of
subvention claimed
@2.00% as per
scheme
Loans upto Rs.50,000/Loans above Rs. 50,000/and upto Rs. 3 lacs

TOTAL
We certify having disbursed the above loans at 7% p.a. by way of short term
production credit to the farmers during the year ended March 2014
Subvention : Rs.
Balance outstanding against G/L (Cloret Code 2993 Finacle Code 26501078)
Rs.
Please note that whole year subvention claim submitted in March 2014 plus additional
claims now submitted will be equal to balance outstanding in Cloret Code 2993 & Finacle
code 26501078.
Date:
Place:
CERTIFICATE-12
BANK OF BARODA
CLAIM FOR THREE PERCENT INCENTIVE FOR TIMELY REPAYMENT OF
SHORT TERM CROP LOAN TO FARMERS DISBURSED IN 2013 -2014 AND
LOAN REPAID ON OR BEFORE DUE DATE
STATEMENT FOR THE PERIOD 01.04.2013 TO 31.03.2015
Branch.................
Region..................
Zone.................
(Amount in Rupee)
Loans
Rs.50,000/-
Total Short Term

Production Credit
upto 3 lacs
Total Short Term

Production credit
which were
repaid in time
No. of
Accts
No. of
Accts
Amount
(Rs.)
Amount of
incentive
@3%claimed
Amount
(Rs.)
upto
Loans above Rs.

50,000/- and upto
Rs. 3 lacs
TOTAL
We certify that the above loans for which the claim is being made were repaid in time and
the benefit of additional three percent incentive subvention has already been passed on to
the account holders, thereby bring down the interest rate for such farmers to 4% p.a. for
short term production credit upto Rs 3 lacs for these farmers.
Incentive : Rupees
Balance outstanding G/L (Cloret Code 2994 Finacle Code26501079)

Rs.
Date:
Place:
Branch /Regional/ Zonal Head
Certificate No.- 14(a)
Bank Of Baroda
Branch__________________
Region __________
Zone______________
UTILIZATION CERTIFICATE UNDER THE SCHEME OF ONE PERCENT INTEREST

SUBVENTION ON HOUSING LOANS UPTO RUPEES FIFTEEN LAKHS (as per Revised
Eligibility criteria), OF MINISTRY OF FINANCE, DEPARTMENT OF FINANCIAL SERVICES,
GOVERNMENT OF INDIA.
Certified that out of the sum of Rs. released towards the

interest subsidy under the scheme of one percent Interest Subvention on Housing Loans upto
Rs.15 Lakhs (as per revised eligibility criteria for Housing Loans sanctioned from 01.04.2011),
of Ministry of Finance, Department of Financial Service, Government of India, in favour of Bank
of Baroda, a sum of Rs..
has been utilized for the purpose for
which it was sanctioned.
It is further certified that:
1. The loans were disbursed as per the guidelines for the scheme of one percent Interest
Subvention for Housing Loans, of Ministry of Finance, Government of India; and
2. Appropriate end use of the loan has been ensured / is being ensured through the actual
site visits.
Date:
Place:
Authorised Signatory
Certificate No.- 14 (b)
Bank Of Baroda
Branch__________________
Region __________
Zone______________
UTILIZATION CERTIFICATE UNDER THE SCHEME OF ONE PERCENT INTEREST

SUBVENTION ON HOUSING LOANS UPTO RUPEES TEN LAKHS (as per Earlier Eligibility
criteria), OF MINISTRY OF FINANCE, DEPARTMENT OF FINANCIAL SERVICES,
GOVERNMENT OF INDIA.
Certified that out of the sum of Rs. released towards the

interest subsidy under the scheme of one percent Interest Subvention on Housing Loans upto
Rs.10 Lakhs (as per earlier eligibility criteria for Housing Loans sanctioned from 01.10.2009 to
31.03.2011), of Ministry of Finance, Department of Financial Service, Government of India, in
favour of Bank of Baroda, a sum of Rs..
has been utilized for
the purpose for which it was sanctioned.
It is further certified that:

1. The loans were disbursed as per the guidelines for the scheme of one percent Interest
Subvention for Housing Loans, of Ministry of Finance, Government of India; and
2. Appropriate end use of the loan has been ensured / is being ensured through the actual
site visits.
Date:
Place:
CERTIFICATE 15 (a)
Bank Of Baroda
Branch__________________
Region __________
Zone______________
CENTRAL SECTOR INTEREST SUBSIDY SCHEME ON EDUCATIONAL LOANS TO STUDENTS

BELONGING TO ECONOMICALLY WEAKER SECTIONS (EWS)
Statement on Interest subsidy claimed during the period ending March, 2015.
(Financial year from April 1, 2014 to March 31, 2015)
(A/cs & Amt Rs. in Actuals)
Interest Subsidy Claims
Particulars
No. of Accounts
Amount
General Category
Scheduled Caste Category
Scheduled Tribe Category
Total
We certify that the amounts stated above is strictly as per terms of the Scheme and the courses covered
under CSIS Scheme are as per IBAs Model Education Loan Scheme issued from IBA time to time. We also
certify that the above claims as true and correct and declare that the same is as per the records of the books
of the Bank.
Date:
Place:
CERTIFICATE 15 (b)
Bank Of Baroda
Branch__________________
Region __________
Zone______________
NEW CSIS SCHEME - RELIEF ON INTEREST FOR EDUCATION LOANS SANCTIONED/AVAILED UPTO
31.03.2009 AND OUTSTANDING AS ON 31.12.2013
Statement on Interest relief claimed during the period ending March, 2015.
(Financial year from April 1, 2014 to March 31, 2015)
(A/cs & Amt Rs. in Actuals)
Particulars
Claims
No. of Accounts
Amount
General Category
Scheduled Caste Category
Scheduled Tribe Category

Total
We certify that the amounts stated above is strictly as per terms of the Scheme and the courses covered
under CSIS Scheme are as per IBAs Model Education Loan Scheme issued from IBA time to time. We also
certify that the above claims as true and correct and declare that the same is as per the records of the books
of the Bank.
Date:
Place:
Region
Zone
No of Acs
Amount
Outstanding as at Previous Year
Total outstanding as at Current

Year
No of Acs
Amount
Place:
Date :
Charetred Accountant
(Amount in Rs)
Amount of Interest
Subvention
Amount
Branch /Regional / Zonal head
We hereby certify having above loans as disbursed/ outstanding at 7% p.a., upto the limit of Rs. 3 lakhs to the
women SHGs in the year 2014-15.
New accounts opened during

the Year
No of Acs
Amount
Statement for the yearly claims: Loans disbursed/outstanding upto Rs. 3 lakhs
Claim for Interest Subvention for lending to Women SHGs at 7% per annum, for the credit upto Rs 3 Lakhs , for the year 2014-15
For eligible WSHGs during the period 01.04.2014 to 31.03.2015
Branch
Bank of Baroda
Certificate 18
Region
Zone
No of Acs
Amount
Outstanding as at
previous Year
No of Acs
Amount
Total outstanding as at
current Year
Regular / Eligible
Accounts
No of
Amount
Acs
Place:
Date :
Charetred Accountant
Branch/Regional / Zonal head
Amount
(Amount in Rs)
Amount of
interest
We certify that the above loans were repaid on time and the benefit of additional 3% interest subvention has been passed
on to the SHG's account, reducing the effective rate of interest to 4% for the prompt repayee WSHGs.
New accounts opened

during the Year
No of
Amount
Acs
Statement for the Yearly claims: Loans disbursed/outstanding upto Rs. 3 lakhs
Claim for Additional Interest Subvention @ 3% on the prompt repayment, for the credit upto Rs 3 Lakhs , for the year 2014-15
For eligible WSHG accounts from 01.04.2014 to 31.03.2015
Branch
Bank of Baroda
Certificate 19
Certificate no.20
Bank of Baroda
Branch_______
Region_________
Zone________
Utilization certificate under the credit linked Capital Subsidy Scheme

(CLCSS) for the year 2014-15
Sr
.no.
Name of Unit
Subsidy
received
Subsidy TDR
No
Amount
(Rs.)
Date
We hereby certify that the Capital Subsidy under the Credit Linked Capital Subsidy
Scheme (CLCSS) received in respect of above units during the year 2014-15 is kept in
the form of TDR for the period of three years as per the CLCSS guidelines of Ministry of
MSME.
Place:
Date:
Branch / Regional/ Zonal Head
S.N
o
Name of the
Claim
settled
account
Amount Rs.
(1)
Opening
Balance as
at
31.03.2014
Date
(DD/MM
/Year)
Amount
Rs.
(2)
Details of Claims
Received during the
2014-15
Date
(DD/M
M/Year
)
Amount
Rs.
(3)
Details of Recoveries
in the Claim received
accounts during 201415
Date
(DD/M
M/Yea
r)
Details of
Purpose
Contd.Page 2
Amou
nt Rs.
(4)
Details of adjustment
towards costs incurred for
recovery
2. Opening and closing balance should tally with GL code 4794 and difference , if any, should be supported by MOC.
3. In any of the account CGTMSE claim is settled during the year and recoveries also were made during the year and consequent refunds of claims was also made d
and thus resulting in closing balance as Zero , such accounts also need to be reported in the return.
1. The amount to be reported is exactly upto Rupee. Even if the return is NIL , it need to be certified .
Guidelines:
Region
Bran
ch
Certificate of remittance of recoveries made under CGTMSE Claim settled accounts as at 31st March 2015.
Certificate under CGTMSE
Bank of Baroda
Certificate 21------Page 1
Branch
S.No
Name of the Claim settled

account
Date
(DD/MM/Year)
Mode by way of
DD/RTGS/NEFT etc.,
Amount Rs.
(5)
Details of recoveries remitted to CGTMSE during 2014-15
Amount Rs.
(6)
Closing Balance
as at 31.3.2015
Observations of SCA
, if any.
Place
Date
Chartered Accountants
Branch Manager
We hereby certify that the above is the list of CGTMSE Claim settled accounts and list of accounts where the recoveries are effected in the CGTMSE Claim settled
accounts and details of remittances made to CGTMSE against such recoveries.
We hereby certify that the total balances reported tallies with GL Code 4794
Region
Certificate of remittance of recoveries made under CGTMSE Claim settled accounts as at 31st March 2015.
Certificate under CGTMSE
Bank of Baroda
Certificate 21------Page 2

BCC BR 107 127

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BCC: BR: 107/127

ISSUED BY CORPORATE ACCOUNTS & TAXATION

BCC: BR: 107/127

i. Wrong reporting of the financial information.

Branches are required to report Memorandum of Changes in connection with rectification

For claiming subsidy, entry as under will be passed:

Dr. GL HO Interest Receivable Account

Closing Return no.1 (Balance Sheet - Form No. 154):

Closing Return no. 3

In respect of suit filed claims, provisions should be based on following guidelines as

d. Whether it is first stage/ Appellate Stage/ Second Appeal

Capitalise the cost of ATM/BNA/VSAT/SSPBP/CDM/IBK etc. supplied to them by BCC

If net o/s is in Dr.

Service branch/LMO will be reporting outstanding balance against code

Closing Return no. 11 Bad Debts Written-off.

Closing Return no. 13 - Capital Adequacy Basel-I

Nature of changes / modifications

Classification of Advances and provisioning

Other changes relating to P/L accounts and Balance Sheet

All columns should be properly filled up including GL & PL A/c no.

B. IMPORTANT ACCOUNTING / CLOSING GUIDELINES:

Focused attention on some G/L and P/L accounts:

i) Procedure for transfer of Balance in OD account of Administrative offices- Administrative

Proxy accounts: At present entries in proxy account relating to charges (Minimum

Annual maintenance charges (AMC)

Mapping of FINACLE codes with CLORETS code :

Profit and Loss Codes:

Subvention @ 2% & full claim for Incentive on prompt repayment @3% to

2% Interest Subvention Additional Claims for the loans disbursed during

3% Incentive for Prompt Repayment to Farmers.

8. Scheme of 1% Interest Subvention to Housing Loans. (For amount of

12. Certificate of remittance of recoveries made under CGTMSE Claim settled

13. BASEL II Capital Adequacy Guidelines:

BCC: BR: 102:308 dated 01.11.2010

For accurate computation of Risk Weighted Assets on domestic advances, it is

Master Summary of Risk Weighted Assets for the Branches

The Basel-I (Return No.13) statement on Capital Adequacy is to be sent to

Cash Flow Hedge Reserve,

Section C Para 4.8,

Investments in own shares

Section C Para 4.9,

Capital Charge for Credit

Capital Charge for Market

Positive amount to be deducted

Para of the Circular

Section C, Para 4.3,

Positive amount to be deducted

Section C Para 4.5,

Section C Para 4.6,

Section C Para 4.9,

(c) Retail Banking

Branches should ensure correct reporting/ classification of Advances Accounts in ASCROM

b) If no account is restructured during the period NIL Certificate-8 is to be submitted.

In case of Consortium/Multiple Banking accounts only our share of Value of securities

Provision for additional Lease Rent Pending execution of lease deed:

Branches to ensure to mark 87 under special category code in ASCROM

The Bank is required to make substantial amount of Provision on account of entries

Cash with ATM agency is reconciled as on closing date.

GL Baroda RTGS Account:

Break-up of Interest Paid / Received by PMOs & SITB:

List of items for which provision is not to be made at branch level:

Important changes during the current financial year:

Compliance to the observations made by Statutory Central Auditors: