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Kensington College of Business

[PRACTICAL LEARNING IN
REFERENCING YOUR
COURSEWORK ]
[This booklet explains how to reference correctly with easy to
follow examples.]

INDEX
Contents
1.
2.
3.
4.
5.
6.

What does referencing mean?


Why should I include references in my work?
Whats so bad about plagiarism?
How do I know if Im plagiarising?
How do I reference my work?
What do I need to include in a reference?
6.1. Details to note for books
6.2. Details to note for journal and newspaper articles
6.3. Details to note for online sources
7. Referencing using the Harvard system
8. Citing references in the text
8.1. Citing the author in the text
8.2. Using direct quotes
8.3. Citing more than one author
8.4. Citing three or more authors
8.5. Citing a chapter or section
8.6. Citing a work without an author
8.7. Citing several works by the same author written in the same year
8.8. Citing secondary sources
9. Writing a Bibliography or List of References
9.1. Printed books
9.1.1. Reference to a book with one author
9.1.2. Reference to a book with two authors
9.1.3. Reference to a book with three or more authors
9.1.4. Reference to a chapter or section
9.2. Electronic books (e-books)
9.3. Print journals and newspapers
9.4. Electronic journals (e-journals)
9.4.1. E-journal article accessed via full text database
9.4.2. E-journal article accessed via a website on the open Internet
9.5. Reports
9.6. Conference papers
9.7. Websites, web pages and PDF documents
9.8. Online images
9.9. DVDs and videocassettes
9.10.Law
10. More information
11. Referencing using the Harvard System
12. Report sort Quiz
13. Report sort anwers

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Welcome
An essential element of your academic writing will be to include references to the
information, ideas and materials you have used. This booklet explains how to
reference correctly with easy to follow examples.

1.

What does referencing mean?

When writing an academic piece of work you need to acknowledge any ideas, information or
quotations which are the work of other people. This is known as referencing or citing.
2.

Why should I include references in my work?

You should include references in order to:


acknowledge the work of others
provide evidence of your own research
illustrate a particular point
support an argument or theory
allow others to locate the resources you have used
And most importantly:
avoid accusations of plagiarism
3.

Whats so bad about plagiarism?

Plagiarism is considered cheating, as you have taken the words or ideas of other people and
passed them off as your own. The College takes cases of plagiarism very seriously. If you are
caught plagiarising you will face disciplinary procedures which could ultimately result in
your expulsion.
For information on plagiarism and how to avoid it, see the Student Webportal in the
turnitin side http://kcbonline.org or go to turnitin website www.submit.ac.uk
4.

How do I know if Im plagiarising?

A tutorial on how to use expert sources properly and avoid plagiarism is available on the
student web portal. More advice on plagiarism is also available on the web
www.plagiarism.org

5.

How do I reference my work?

Your references should be consistent and follow the same format. Various systems have
been devised for citing references, but most Colleges and Universities use the Harvard
system.
Check your course or module handbook to find out which system the college uses. If
you are unsure, ask your tutor before handing in your assignment. Failure to follow
the Colleges preferred system may lose you marks.
6.

What do I need to include in a reference?

References consist of certain details about the source you are using. It is a good idea to make
a note of all the relevant details whilst conducting your research. This will save you time
later.
The details you should note during your research are:
6.1

For books:
Authors/editors
Year of publication
Edition where one is given
Title of book
Page numbers (for direct quotes)
Chapter title, author and page numbers (if chapters have different authors)
Name of publisher
Place of publication
URL (for electronic books only) and name of e-book provider
Date accessed (for electronic books only)

For journal and newspaper articles:


Authors
Year of publication
Title of article
Name of journal
Volume, issue or part number (or day and month), page number
URL (for electronic journals only)
Date accessed (for electronic journals only)

For online sources e.g. websites:


Authors
Year of publication
Title of document
URL
Date accessed

6.2

6.3

(N.B. What if I cant find the author? In the case of a publication, particularly Internet pages
where you are unable to identify an actual person as the author use the name of the
company or organisation shown most prominently.)
7.

Referencing using the Harvard system

References will be cited in your work in two places:

8.

Where a source is referred to in the text


In a list (the Bibliography/List of references) at the end of the assignment
Citing references in the text

8.1
Citing the author in the text
In the Harvard system whenever a reference to a source is made its author's surname and
the year of publication are inserted in the text as in the following examples.
Dogs were the first animals to be domesticated (Sheldrake, 1999).
If the author's name occurs naturally in the sentence the year is given in brackets.
Sheldrake (1999) asserts that dogs were the first animals to be domesticated.

8.2
Using direct quotes
If you quote directly from a source you must insert the authors name, date of publication
and the page number of the quotation.
The domestication of dogs long predated the domestication of other animals. (Sheldrake,
1999, p. 5).
The page number should be given at the end of the quote, in separate brackets if necessary,
as in the example below.
Sheldrake (1999) asserts that the domestication of dogs long predated that of other
animals. (p.15).

8.3
Citing works by more than one author
If your source has two authors you should include both names in the text.
Anderson and Poole (1998) note that a narrow line often separates plagiarism from good
scholarship. (p.16).
8.4
Citing works by three or more authors
If there are three or more authors you should include the first named author and then add et
al. in italics followed by a full stop. This is an abbreviation of et alia which means and
others in Latin.
In the United States revenue from computer games now exceeds that of movies (Kline et al.,
2003).

8.5
Citing a chapter or section
When referring to a chapter or section which is part of a larger work, you should cite the
author of the chapter not the editor of the whole work. (See 9.1 for a typical example.)
The sea level has risen by approximately 10cm in the last 100 years (Mason, 1999).

8.6
Citing a work without an author
If an organisation (e.g. Department of Health, Arcadia Group Limited) is named as the author
of a work rather than a person, you should cite their name. Make sure you use the same
version of the organisation name in both the text and List of references (e.g. always use
Department of Health, dont abbreviate to DoH). If there is no author at all, personal or
corporate, use the title.

Spain became a member of the United Nations in 1955 (United Nations, 2000).

8.7
Citing works by the same author written in the same year
If you cite two or more works written in the same year by the same author, then you must
differentiate between them in both the text and your List of references by listing them as
a,b,c etc. (see 9.3).

Natural selection can cause rapid adaptive changes in insect populations (Ayala, 1965a) and
various laboratory experiments have been conducted to assess this theory (Ayala, 1965b).

8.8
Citing secondary sources
When citing secondary sources (i.e. an author refers to a work you have not read) cite the
secondary source, but include the name of the author and date of publication of the original
source in the text. Only the secondary source should be listed in your references. You
should only cite secondary sources if you are unable to read the original source yourself.
Sheff (1993) notes that Nintendo invested heavily in advertising (cited in Kline et al., 2003,
p.118).

9.

Writing a Bibliography or List of references

The List of references appears at the end of your work and gives the full details of everything
that you have cited in the text in alphabetical order by the authors surname.
Sometimes this List of references is also called the Bibliography.
Sometimes a tutor requires the Bibliography to be more than just a List of references. S/he
may also want to see there the full details of everything you have read during the
preparation of this piece of work, regardless of whether or not you cited it in the text.
Sometimes a tutor will want to see details of those items, but in a separate list from the List of
references, called either a Bibliography or Further reading.
Remember to check exactly what your School or Department means by these terms.
All sources must be referenced in a consistent way. The examples given here provide a guide
to the format and punctuation you should use.
9.1
Printed books
Printed books should be referenced using the following format and punctuation.

Author/editors surname and initials.,


(Year of publication).
Title of book: including subtitles. (in italics or underlined)
Edition. (if applicable)
Place of publication: (followed by a colon)
Name of publisher.
9.1.1 Reference to a book with one author

Sheldrake, R., (1999). Dogs that know when their owners are coming home: and other
unexplained powers of animals. London: Arrow Books.

9.1.2 Reference to a book with two authors


Anderson, J. and Poole, M., (1998). Assignment and thesis writing. 3rd ed. Chichester: John
Wiley & Sons.

9.1.3 Reference to a book with three or more authors


Some Schools allow you to use et al. in your List of references, others require you to list ALL
the authors. Make sure you check which style is preferred by your tutor or School.
This example uses et al. instead of listing all the authors.
Kline, S. et al., (2003). Digital play: the interaction of technology, culture and marketing.
Montreal: McGill-Queens University Press.
This example lists all the authors.
Kline, S., Dyer-Witheford, N., De Peuter, G., (2003). Digital play: the interaction of technology,
culture and marketing. Montreal: McGill-Queens University Press.

9.1.4 Reference to a chapter or section contained in a larger work


Mason, J., (1999). Recent developments in the predication of global warming. In: McVeigh,
J.C. and Mordue, J.G., (eds.) Energy demand and planning. London: E&FN Spon, pp.34-52.

9.2
Electronic books
Electronic books (e-books) should be referenced using the following format and
punctuation.

Author/editors surname and initials.,


(Year of print publication). (date of electronic publication can be used if no print
publication date is available)
Title of book: including subtitles. (in italics or underlined)
Edition. (if applicable)
[online]
Place of publication of print version: (followed by a colon)
Name of print publisher.
Available from: (location of e-book, e.g. Safari Tech Books Online).
<URL>
[Accessed (enter date you viewed the book)].

Tanenbaum, A., (2002). Computer networks. 4th ed. [online] Upper Saddle River, New
Jersey: Prentice Hall. Available from: Safari Tech Books Online.
<http://www.proquest.safaribooksonline.com> [Accessed 2 June 2006].

Webster, F., (2002). Theories of the information society. 2nd ed. [online] London: Routledge.
Available from: Netlibrary. <http://www.netlibrary.com> [Accessed 2 June 2006].

9.3
Print journals
Print journals should be referenced using the following format and punctuation.

Author's surname, initials.,


(Year of publication).
Title of article.
Name of journal. (in italics or underlined),
Date of publication (if applicable e.g. May/June)
Volume number (in bold)
(Part number), (if applicable)
Page numbers.

Britton, A., (2006). How much and how often should we drink? British Medical Journal. 332
(7552), 1224-1225.

Ayala, F.J., (1965a). Evolution of fitness. Science. 150 (3698), 903-905.


Ayala, F.J., (1965b). Relative fitness of populations. Genetics. 51 (4), 527-544.

9.4

Electronic journals (e-journals)

How you cite e-journals varies depending on whether you accessed the e-journal via a fulltext database, or directly from a website on the open Internet.
If you accessed an article via a database you should cite the database provider (e.g. Business
Source Complete), as they control the rights to the online version of the article. It is also
acceptable to shorten the URL to that of the databases home page as the URLs of individual
articles are usually very long, and are only temporary.
9.4.1 E-journal article accessed via full text database
Electronic journals should be referenced using the following format and punctuation.

Authors surname, initials.,


(Year of print publication).
Title of article.
Name of journal. (in italics or underlined)
Date of print publication (if applicable, e.g. May/June)
Volume number (in bold)
(Part number), (if applicable)
Page numbers. (or online equivalent)
[online]
Available from: (name of database provider, e.g. Science Direct).
<URL>
[Accessed (enter date you viewed the article)].

Bennett, L. and Landoni, M., (2005). E-books in academic libraries. The Electronic Library.
23 (1), 9-16. [online] Available from: Emerald Management Extra
<http://www.emeraldinsight.com> [Accessed 5 August 2009].

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9.4.2 E-journal article accessed via website on the open Internet


Electronic journals should be referenced using the following format and punctuation.

Authors surname, initials.,


(Year of print publication).
Title of article.
Name of journal. (in italics or underlined)
Date of print publication (if applicable, e.g. May/June)
Volume number (in bold)
(Part number), (if applicable)
Page numbers. (or online equivalent)
[online]
Available from: <URL>
[Accessed (enter date you viewed the article)].

Britton, A., (2006). How much and how often should we drink? BMJ. 332 (7552), 1224-1225.
[online] Available from:
<http://www.bmj.com/cgi/content/full/332/7552/1224>
[Accessed 5 August 2009].

9.5
Reports
Reports should be referenced using the following format and punctuation.

Author/editors surname, initials.,


(Date of publication).
Title: including subtitles. (in italics or underlined)
Edition. (if relevant)
Place of publication: (followed by a colon)
Name of publisher.
Organisation responsible.
Report number.

Henwood, M., (1992). Through a glass darkly: community care and elderly people. London:
Kings Fund Institute. Kings Fund Institute. Research report 14.

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9.6
Conference papers
Conference papers should be referenced using the following format and punctuation.

Authors surname, initials.,


(Date of publication).
Title of paper.
In: Editors surname, initials., (if applicable)
Title of proceedings. (in italics or underlined)
Place of conference.
Date of conference.
Edition (if relevant).
Place of publication:
Publisher,
Year of publication,
Page numbers of contribution.

Clifton, J.J., (1989). Hazard prediction. In: Disaster prevention, planning and limitation.
University of Bradford. 12-13 September 1989. Letchworth: Technical Communications
Ltd., 1990, pp. 51-64.
9.7

Legal sources

Legislation should be referenced using the following format and punctuation:


Short title (in italics or underlined)
Year of publication,
c. Chapter number. (optional)
The Theft Act 1968, c.60.
Cases should be referenced using the following format and punctuation:
Party names (in italics or underlined)
Year case reported in [ ] if the date is essential to the citation, ( ) if the date is merely
an aid to identifying the source
Volume number (if applicable)
Abbreviation of the law report title
Page number case report starts on.
Giles v Thompson [1993] 2 WLR 908.
9.8
Websites, web pages & PDF documents
Exercise caution when using web sources as references in your work. Remember that
anyone can publish on the Internet and you must ensure that any source you use is reliable.
If you have any doubts about the credibility of a source, dont use it.

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It is a good idea to save a copy of any online documents cited subject to copyright limits - as
they can easily be edited, or even disappear altogether.
Websites, web pages and PDF documents downloaded from the Internet should be
referenced using the following format and punctuation.

Author/editors surname, initials., (or name of owning organization e.g. University of


Westminster)
(Year of publication).
Title. (in italics or underlined)
Edition. (if applicable, e.g. update 2 or version 4.1)
[online]
Place of publication: (if known)
Name of publisher. (if known)
Available from: <URL>
[Accessed (enter date you viewed the website)].

Holland, M., (2005). Citing references. [online] Poole: Bournemouth University


Available from:
<http://www.bournemouth.ac.uk/academic_services/documents/Library/Citing_Refere
nces.pdf> [Accessed 2 June 2006].

Willey, D., (2005). Rare Pompeii dinner set unveiled. [online] BBC. Available from:
<http://news.bbc.co.uk/1/hi/world/europe/4695097.stm> [Accessed 2 June 2006].

9.9
Online images
Online images should be referenced using the following format and punctuation.

Artists surname, initials., (if known, or name of owning organisation)


(Year). (if known)
Title or description of image. (in italics or underlined)
[online image]
Available from: <URL>
[Accessed: (enter date you viewed the image)].

Fadden, W., (1779). A plan of the city and environs of Philadelphia. [online image]
Available from: <http://www.nmm.ac.uk/searchstation/images/negs/x9/py7769.jpg>
[Accessed 25 July 2005].

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9.10 CD-ROMs
CD-ROMs should be referenced using the following format and punctuation.

Authors surname, initials.,


(Year of publication).
Title. (in italics or underlined)
Edition. (if applicable)
Place of publication:
Name of publisher.
[CD-ROM].

Jennes, F., (2004). Herb toxicities and drug interactions: Companion CD. Boulder: Blue
Poppy Press. [CD-ROM].
10.

More information

For information on citing resources not mentioned here (e.g. patents) please see British
Standard BS 5605:1990. Recommendations for citing and referencing published material.
BS 5605 is available online from British Standards Online via Online Library Search.
If you are unsure ask your lecturer, or contact library for more information.
For information on plagiarism and how to avoid it, see the Student webportal
http://kcbonline.org or go to www.plagiarism.org website.

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11. REFERENCING USING THE HARVARD SYSTEM


It is not enough for you to state that you have read a number of texts in the preparation of
your assignment; it is important to show how and where you have used your sources within
the assignment itself.
Referencing allows you to do this and ensures that you avoid plagiarism.
The finest source of reference is the peer reviewed journal since it will be current and
reliable as it has been peer reviewed. The least reliable source is the website and these
should be kept to a minimum with no more than two or three appearing in a list of 30
references.
Tabloids, the Metro, the Evening Standard or Wikipedia are not acceptable references and
you should trace any of their material to the original source and quote this. Equally you
cannot quote a lecture unless you are citing the lecturers published book or journal.
Three points are important when referencing with the Harvard Referencing System

Acknowledge the work by other people that you have used in your assignment
Offer enough information to allow the reader to follow up your reference, and access it
for themselves
All references should appear as a (name, date) in the text and in full on the Reference list.

CURRENT REFERENCES ( THIS CENTURY!)


References should be current 2000+ and preferably post 2002. If you are using an older
model then quote the original date followed by a recent journal article which mentions it to
show that it is still part of the contemporary debate. For example Kolbs learning cycle would
be (Kolb, 1974; Simmonds 2005) and both would be listed separately on your reference list.
Referencing in the text itself with the Harvard Referencing System
You can demonstrate how you have used sources in your assignment through appropriate
referencing in the text itself. The Harvard system uses the authors surname and year of
publication as the main way to identify documents within the text. Here are some practical
examples of referencing within the text.

For a single author:


e.g. It has been shown that (Jones, 1998)
e.g. Jones (1998) shows that.
For something written by two people:
e.g. The main features of . have been identified as..(Jones and Brown, 1998)
For papers written by more than two authors:
e.g. Smith et al (1993) indicate that .
The full list of authors must appear in the reference section at the back
For corporate authors, for instance a consultancy report:
e.g. Key issues for Anderson industries were.. (Anderson plc, 1993)
For publications with no obvious author, such as ACAS
e.g. Key stages in the discipline process are. (ACAS, 1993)

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QUOTATIONS
When you quote directly from a source you should place the quotation in inverted commas
and the page number should be given in the reference.
e.g. The employment relationship is central to personnel and development, whether
in terms of the direct employment of staff by an organisation, or the subcontracting of
work to external bodies. (Marchington and Wilkinson, 1996:7)
Direct quotations should be kept to a minimum as paraphrasing is preferred with the
reference (name,date) in brackets after it. A direct quote always requires a page number.
REFERENCING IN THE REFERENCE SECTION USING THE HARVARD SYSTEM
The Reference section follows the end of your assignment text (but comes before any
appendices). This is where you list the publications you have referred to in full and in
alphabetical order. The following information should be provided to allow anyone to
follow up your reference and access it accurately:
Authors surname and initial(s)
Year of publication
Title of book (or article) either underlined or italicised (or italicised)
Publisher of the book (or journal in which the article was found)
Place of publication (eg London, New York, Paris)
EXAMPLES OF REFERENCES ON THE REFERENCE LIST - MAINLY JOURNALS PLEASE
[You will mostly be using journal articles for your research]
Reference to an article in a journal:
[You will mostly be using journal articles for your research]
Riusala, K. and Suutari, V. (2000) Expatriation and careers: perspectives of expatriates and
spouses. Career Development International Vol.5. No. 2 pp 81-90
NB where the journal has volume numbers and part numbers these should be clearly shown
page numbers of an article should be given wherever possible
Reference to a book
Bloisi, W. (2007) Management and Organisational Behaviour (2nd European Edn.) McGraw
Hill.

12. Put these report sections in order of appearance by numbering them from 1-10

16

Report Sections

Numerical Order

Appendices

________________

Abstract/ Executive Summary

________________

Recommendations

________________

Results/Findings

________________

Method

________________

Conclusions

________________

Introduction

________________

Analysis/Discussion

________________

References

________________

Literature Review

________________

2. List 5 differences between an essay and a report


i)
ii)

iii)
iv)

v)

13. Put these report sections in order of appearance by numbering them from 1-10

17

Report Sections

Numerical Order

Appendices

10

Abstract/ Executive Summary

Recommendations

Results/Findings

Method

Conclusions

Introduction

Analysis/Discussion

References

Literature Review

2. List 5 differences between an essay and a report


i) Essays do not have chapters
ii) Essays are never written in bullet point form
iii) Essays flow from start to finish and build to a conclusion whereas reports show
findings/results before discussing them and offer a whole overview in the abstract
(scientific) /executive summary (business)
iv) Essays do not contain graphs or tables
v) Essays are not designed to be spot read in parts whereas report sections lend themselves
well to edited reading.

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