E-mug Aerospace Division, DEDC

Associate Handbook
8

TRAVEL POLICY
You will be governed by e-mug Travel Policy that will be in force from time to time.
This policy is applicable for all employees of e-mug DEDC.

8.1 TRAVEL WITHIN INDIA

The following daily allowances will be allowed for the travel within India.
Type A - All capitals and major cities
Type B - Others
For Type A Cities: Maximum Allowable Amounts per day.
Grades
L6/E6 and Above
L5/E5 and Below

With Bills INR

Lodging
Boarding
6,000 INR 500 INR
4,000 INR 300 INR

Without Bills INR

Lodging
Boarding
2,000 INR 300 INR
1,200 INR 200 INR

For Type B Cities: Maximum Allowable Amounts per day.

Grades
L6/E6 and Above
L5/E5 and Below

With Bills INR

Lodging
Boarding
4,000 INR
400 INR
2,500 INR
300 INR

Without Bills INR

Lodging
Boarding
1,500 INR
300 INR
1,000 INR
200 INR

8.2 INTERNATIONAL TRAVEL EXPENSES

The following daily allowances will be allowed for the travel in USA.
US Travel Less than 3 weeks - Maximum Allowable Amounts per day
Grades
L5/E5 and
Below
L6/E6 and
Above

With Bills USD

Lodging Boarding
Taxi

Without Bills USD

Lodging Boarding
Taxi

$ 80

$ 40

$ 40

N/A

$ 30

$ 10

$ 120

$ 50

$ 40

N/A

$ 40

$ 20

US Travel More than 3 weeks - Maximum Allowable Amounts per day.

Grades
L5/E5 and
Below

With Bills USD

Lodging Boarding
Taxi
$ 60

$ 30

$ 20

Without Bills USD

Lodging Boarding
Taxi
N/A

$ 30

Emug-asd-HR-QM002, Ver.1,
Rev.B, Date: March 13, 2008,
Property of e-mug, Aero Space Division, DEDC

$ 10

Page 1 / 2

E-mug Aerospace Division, DEDC

Associate Handbook
L6/E6 and
Above

$ 80

$ 40

$ 20

N/A

$ 40

$ 20

8.3 EXPLANATION OF TERMS IN POLICY:

Lodging: Hotel/Suite rent only.
Boarding: It includes Food Expenses for breakfast, meal and dinner
(specifically excluded are alcoholic beverage and entertainment expenses, and
any other expenses incurred for other persons) and incidental charges.
With Bills: Associates can claim maximum allowable amount upon submission
of bills.
Without Bills: Associates can claim for the amount without producing or
submitting the bills.
Associates are given the flexibility to opt for different combinations or pick
individually in With Bills and Without Bills options.

8.4 EXPENSE REPORTING:

The following conditions apply when submitting expense reports:
Actual and reasonable expenses are reimbursed in accordance with the
provisions of this policy and procedure
1.

Associates must submit expense reports during the week after incurring the
expenses, or upon returning to the office, whichever is sooner. Failure to
submit expense reports within 7 days will lead to deduction in the salary for
the same.

2.

Include the following items in, or attached to, the expense report when
submitting it for payment:

A. Associates claiming for actuals have to produce the original receipts for
all the expenses incurred within the specified limits.
3.

Travelers are requested to submit the following to the Accounts Team:

A. Travel Expenses statement.

B. Air Tickets Domestic & International.
C. Boarding Pass is MUST.
4. If Associate Travels After 12.00 noon or arrives before 12:00 noon the
eligibility will be 50 % of the allowance.
5. Any exceptions to the above rules must be approved by the management
of the Company.

Emug-asd-HR-QM002, Ver.1,
Rev.B, Date: March 13, 2008,
Property of e-mug, Aero Space Division, DEDC

Page 2 / 2