Project Management

Final Project Report

For Construction of a House

By: Arooj Shahid

Roll No. B08-003
BBA-5th
Purpose of the Project
The purpose of this project was to analyze project in the light of
terms of managing project explained by lectures and PMBOK.

Brief description of project

Royal Construction is a reliable company in house construction.
It has been active in construction project for the last 20 years.
The main aim of this company is to fulfil the needs of customers
and satisfy them by providing the best possible outcome. We
provide a luxurious life to our customer at reasonable price.
Recently our company signed a contract of construction of house
in Bahria town phase 8 with Mr Ali. Mr Ali Hamza. He floats a
tender about the new house construction with specify the
requirements. And choose our company for this project because
we provide a reliable house at reasonable cost. The duration
decided for this project is one year with basement, ground floor
and first floor. And the cost for this project is 14,365,047.All this
description is written in the contract and both of the parties
signed this agreement.

Initiation of the project

The Initiation Process consists of those processes performed to

define a new project or a new phase of an existing project by
obtaining agreement to start the project or phase. Within the
initiating processes, the initial scope is defined and initial
financial resources are committed. Internal and external
stakeholders who will interact and influence the overall outcome
of the project are identified. Or in simple word we can say that in
this first phase of the project the project charter and the
stakeholders are identified.

Develop Project Charter

Develop Project Charter is the process of developing a document
that formally authorizes a project or a phase and documenting
initial requirements that satisfy the stakeholders needs and
expectations.
Project charter
The charter contains the brief description of the project. Different
inputs are used to develop project charter and these inputs are;
Inputs
1. Contract:
A contract is a legal agreement between two parties. For our
project a contract is signed between Mr Ali and a companys CEO
Mr Hamid Usman. In this contract duration, cost plan, project
plan, procurement plan are mentioned.
Duration
Start date

1st January 2011

End date

31 December 2011

 Duration of different processes

Initiation
Planning
Execution
Monitoring and control
Closing

1st Jan- 31 Jan (1month)

1nd Feb- 30 Mar (2months)
1st Apr - 25 Nov (8months)
M&C for whole execution
1st Dec- 31 Dec (1month)

Cost Plan
Work

Cost

Pluming material

"Rs794,000.00"

Concrete rods

"Rs316,000.00"

Paint

"Rs420,000.00"

Flooring material

"Rs3,030,500.00"

Electrical equipment

"Rs2,328,892.00"

Glass windows

"Rs32,500.00"

Wood

"Rs2,086,288.00"

Cement

"Rs1,086,200.00"

Bricks

"Rs1,673,500.00"

Labor

"Rs2,310,147.00"

Total Cost

14,078,027

Human

187,020

Reserve

100,000

Total Price

14,365,047

 Estimated Budget
In this project keeping all expenses in mind I can say that
the estimated budget require for this project is 15,254,350.
Procurement plan
All the material mentioned in the cost plan is going to
procure from different suppliers at given cost. And this
material will purchase before 1st May.
2. Enterprise environmental factors:
Environmental factors which may influence this project are
Organization Culture
Work hour
Holidays
Internal factors like labour strike, shortage of material,
unavailability of man power, etc.
External factors like load shedding, public strike
against any event, political factors, inflation etc.
3. Organizational process assets:
OPA provide us a guideline and give us a procedures that how to
work on this construction project. We will follow these procedures
in future for the house construction. Our past history also helps
us to do project in a good way.
Output

Project charter
Background
There are many construction companies in Pakistan but Royal
Company made a good name in the construction industry. This
company is well known among people because it provided the
best result to its customers. This company promise to deliver the
result according to customer want or needs. As the population
increases the need for good living standard also increases. People

want different and stylish house for living so we recently signed a

new contract of house construction in Behria Town.
Description of Project
For this project Ali Hamza selected our company for construction
of his own house. Different terms and conditions with the time
duration of the project are written in the contract.

Triple constraint
The triple constraint consists of time, scope and cost. The
objective of this project is to achieve the triple constraint.
Our 1st focus in this project is to complete the construction
with in one year as mentioned in the contract. For this
purpose we construct a table and distribute our project
phases in different months.
Initiation
Planning
Execution
Monitoring and control
Closing

1st Jan- 31 Jan (1month)

1nd Feb- 3o Mar (2months)
1st Apr - 25 Nov (8months)
M&C for whole execution
1st Dec- 31 Dec (1month)

The 2nd focus is to achieve the target with in given budget

and for this purpose the cost for different material is already
estimated so that we would not exceed from the given
budget. The estimated budget is 14,365,047 and in these
14,365,047 all procurement will done in future for the 1
canal house with basement, ground and 1st floor.
The 3rd important factor in this project is scope
identification. Scope of this project is to construct house
with in given time and budget. Scope tells about the
requirement of the project. Like in our project different
dimensions are mention in scope statement for example,

Number of rooms
Number of kitchens
Number of bath rooms
Loan
Terrace
Garage

15
3
12
1
1
1

Other than this information the time taken to complete

these is also mention in the scope statement. We will try to
not exceed from our scope and finishing the project with in
the time and costing limit.

Project Team
Project team is also made for this project and these are
1. Project Manager
Miss Arooj Shahid
2. Team Leader
Mr Arsalan Ahmed
3. Team Members
Mr Ali
Mr Sahir
Mr. Hafiz Rana
Mr Asad Khan
Mr Ahmed Malik
Mr Akeel Hussain
4. Assistants
Mr. Uzair Shahid
Mr. Jawad Khan
Ms. Shazia Asad

Stakeholders:
Our main stakeholder is our customer who s Ali Hamza, then our
suppliers. These are the outsiders stakeholders. With in the
company Project charter has a key stake in this project so project
manager is a stakeholder and the whole Royal Constructions.

Identify stakeholders
Identify Stakeholders is the process of identifying all people or
organizations impacted by the project or people who are the stake
in the project is stakeholder.

Inputs
All inputs are discussed above in Develop project charter. And
these are:
Project charter
Enterprise environment factors
Organizational process assets
Tools and Techniques
Different tools and techniques are also used to identify
stakeholder like stakeholder analysis and expert judgement.
stakeholder analysis
Our key stakeholder include
Mr Ali Hamza
Royal company
Vendors/supplies

 Expert judgement
We are using some experts to analyse stakeholders
these experts are
Mr Hamid Usman
Miss Rana Tabussum
Mr Adil Shabir

and

Output

Stakeholder register:
Stakeholder
name
Ali Hamza
A.G supplier
Royal
construction
Arooj Shahid

Role

Involvement

priority

impact

Customer
Supplier
Contractor

High
Medium
Medium

Main
Main
Main

Positive
Positive
Positive

Project manager

Very high

Main

Very
positive

Stakeholder management strategy:

Use to increase support of stakeholders by giving them
information about project
Stakeholder
name
Ali Hamza

A.G supplier

Information given to the stakeholders

Monthly progress of the project.
Project performance.
Information about the risks
project.
Monthly progress of the project.
Project performance.
Information about the risks
project.

involved

in

involved

in

Planning for the project

The Planning consists of those processes performed to establish
the total scope, define and refine the objectives, and develop the
course of action required to attain those objectives. The planning
processes develop the project management plan and the project
documents that will be used to carry out the project.
Planning process group:
Planning process group consist of 20 sub-processes. Starting
from the develop project management plan and end at
procurement.

Develop project plan

Develop Project Management Plan is the process of documenting
the actions necessary to define, prepare, integrate, and
coordinate all subsidiary plans. The project management plan
defines how the project is executed, monitored and controlled,
and closed.
Inputs
All the inputs for the development of project plan are mentioned
above. And the same tool & technique is used for this process
and it is expert judgement mentioned in the initiation phase.
Outputs

 Project management plan

Life cycle

Total duration
Start
End

1 year
1st Jan
31 Dec

Initiation
Planning
Execution
Monitoring and control
Closing

1st Jan- 31 Jan (1month)

1nd Feb- 31 Mar (2months)
1st Apr- 25 Nov (8months)
M&C for whole execution
1st Dec- 31 Dec (1month)

Other then life cycle all these parts of the plan explained later
step by step.

Scope management plan

Requirements management plan
Schedule management plan
Cost management plan
Quality management plan
Process improvement plan
Human resource plan
Communications management plan
Risk management plan
Procurement management plan

PROJECT SCOPE MANAGEMENT PLAN

Collect Requirement

Collect Requirements is the process of defining and documenting

stakeholders needs to meet the project objectives.
Input
Project charter:
Project charter is already described in the document.
Stakeholder register:
Stakeholder
name
Ali Hamza
Supplier/vender
Royal
Construction
Arooj Shahid

Role

Involvement

priority

impact

Customer
Supplier
Contractor

High
Medium
High

Main
Main
Main

Positive
Positive
Positive

Project Manager

Very High

Main

Very
Positive

Tools and Techniques

Interview or face to face meeting:

In this project we only conduct the face to face meeting or
interview with our stakeholders to get the information about their
interest in this project.
Output

Requirement Management Plan:

Stakeholders
Ali Hamza
Customer

Royal construction

Requirements
Criteria
Project
to
be Customer
satisfaction,
project
completed
on execution with good utilization of
time
monetary and other type of
resources in the form of time and
human resource
Satisfy customer --------------

Company
Vendors/suppliers

Arooj Shahid
Project Manager

by providing good
result
Supply things on
time
and
get
money
Project
to
be
completed
on
time with the full
utilization
of
material
and
human resource.

--------------

Success of the project as a whole

and project completion on time
with
excellent
utilization
of
resource. Also the end product
with acceptance from the customer

Define scope
Define Scope is the process of developing a detailed description of
the project and product.
Inputs:
Project charter
OPAS
Both inputs are described above in detail.

Tools and Techniques

Expert judgement:
Described above
Product analysis:
Since the output of the project include the product as deliverable
so the product analysis is compulsory. So we will use work break
down structure.
Alternative identification:

Identifying alternatives is a technique used to generate different

approaches to execute and perform the work of the project. So we
will use pair with comparison technique if we will go out of the
scope, we will compare our project techniques with the previous
project.
Outputs
Scope Statement:
The main goal of this project is to construct house with in one
year by analysing the stakeholders needs and interests.
Main Deliverable

Complete house

Documents/reports

About the monthly progress

Create WBS
Create WBS is the process of subdividing project deliverables and
project work into smaller, more manageable components.
In this project we will break down the house into many small
components.
Inputs:
(Already discussed)
Project scope statement
Requirement document
Organizational process assets
Tools and Techniques
Decomposition:

The tasks and activities are divided in to sub tasks and

processes like divide house into smaller parts.
Outputs
WBS has been made in MS project.
Scope baseline:
The scope contains the project description, major project
deliverables and acceptance criteria.

Description:
The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is
15,254,350. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable

Complete house

Documents/reports

About the monthly progress

In this part we base line (fix) our project its requirements,

deliverables, and the acceptance criteria.

PROJECT TIME MANAGEMENT PLAN

Define activities
The process of identifying the specific actions to be performed to
produce the project deliverables

Inputs
Scope baseline:
The scope contains the project description, major project
deliverables and acceptance criteria.
Description:
The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is
15,254,350. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable

Complete house

Documents/reports

About the monthly progress

In this part we base line (fix) our project its requirements,

deliverables, and the acceptance criteria.
Enterprise environmental factors:
Environmental factors which may influence this project are
Organization Culture
Work hour
Holidays
Internal factors like labour strike, shortage of material,
unavailability of man power, etc.
External factors like load shedding, public strike
against any event, political factors, inflation etc.
Organizational process assets:

OPA provide us a guideline and give us a procedures that how to

work on this construction project. We will follow these procedures
in future for the house construction. Our past history also helps
us to do project in a good way.

Tools and Techniques

Decomposition, Template and expert judgement is gong to be
used as a tool.
Output
Activity list:
Proposal writing
Defining team members and group leader.
Gathering required information.
Performing feasibility analysis.
Defining customer requirements.
Develop project charter.
Identifying stakeholders.
Collecting requirements.
Project Costing.
Project Budgeting.
Scheduling.
Project scope management planning.
Project scope statement writing
Scope baseline.
Defining accepted work deliverables.
Project risk management planning.
Project communication management planning.
Project quality management planning.
Project procurement management planning.
Whole construction
Milestone list
Main task is construction of structure.
Mandatory tasks
Approval of Charter
Project plan completion
Approval of project plan
Selection of project team

Target date
31 Jan 2011
1st Mar 2011
15 Mar 2011
31 Mar 2011

Execution started
Execution completed
Closing

1st April 2011

25 Nov 2011
31 Dec 2011

Sequence Activities

Sequence Activities is the process of identifying and

documenting relationships among the project activities.

Inputs

Activity list
Milestone list
Scope statement
Organizational process assets

These are already described above in define activity process.

Tools and Techniques
Precedence Diagramming Method
Precedence diagramming method will used in this project is
GANTT. It will contain finish to finish, start to start, finish to
start and start to finish relationship of the activities.
And it is shown in MS project.
Outputs
Project schedule network diagram
Gantt Diagram and it is on MS project

Estimate Activity Resource

Estimate Activity Resources is the process of estimating the
type and quantities of material, people, equipment, or supplies
required to perform each activity.
Inputs

Activity list (mentioned above)

Enterprise Environment factors (mentioned above)
Organizational process assets (mentioned above)
Resource calendar (Has been made in Ms Project)

Tools and techniques

Expert judgement (mentioned above)
Alternative analysis (mentioned above)
Outputs
Activity resource requirement plan
Type of resource
Human resource

Software resources
Organizational process asset

Transportation resources
Materials
Equipment

Requirement
For all activities human resources are
required to make the project team and utilize
labour for project.
Software resources are required to make the
design of house.
Organizational process assets contains
organizations policies, templates, standards
and help data for the guidance of team
members so that they can perform the project
processes more efficiently and with better
utilization of time and monetary resources.
Transportation is required for delivery of
material.
Different type of material is needed for this
project like cement, steel, sand etc
Equipments are also required this project.

Resource breakdown
structure

 Estimate Activity Duration

Estimate Activity Durations is the process of approximating the
number of work periods needed to complete individual activities
with estimated resource.
Inputs
Inputs have been already described earlier.

Activity list
Activity resource requirement
Project scope statement
OPA
Enterprise environment factors

Tool and Technique

Expert judgement
The panel of experts include
Mr Hamid Usman

Dr. Ali Ahsan

Miss Rana Tabussum
Mr Adil Shabir
Dr Ali Ahsan

Analogous estimation
From previous project
Outputs
Activity Duration Estimate
Activity

Duration
Estimate(days)

project initial proposal

writing

Defining team members and

group leader.

Gathering required
information.

Performing feasibility
analysis.

Defining customer
requirements.

Develop project charter.

Identifying stakeholders.

Collecting requirements.

Project Costing.

Project Budgeting.

Scheduling.

Project scope management

planning.

Project scope statement

writing.

Making project scope

baseline.

Defining accepted work

deliverables.

Project risk management

planning.

Project communication
management planning.

Project quality management

planning.

Project procurement
management planning.

Whole construction

240

Develop Schedule
Develop Schedule is the process of analyzing activity sequences,
durations, resource requirements, and schedule constraints to
create the project schedule.

Inputs

Activity list
Activity resource requirements
Activity duration estimate
Project scope statement
OPA
Environment factors

Tools and Techniques

Resource levelling
Critical Path method
It is made in MS project.
Output
Project schedule
Main tasks
Foundation
Ground
Basement
Ground floor
1st floor

Deadlines
30 April
30 June
30 July
25 Sep
25 Nov

PROJECT COST MANAGEMENT PLAN

Estimate Cost
Mentioned in MS project also

Work

Cost

Pluming material

"Rs794,000.00"

Concrete rods

"Rs316,000.00"

Paint

"Rs420,000.00"

Flooring material

"Rs3,030,500.00"

Electrical equipment

"Rs2,328,892.00"

Glass windows

"Rs32,500.00"

Wood

"Rs2,086,288.00"

Cement

"Rs1,086,200.00"

Bricks

"Rs1,673,500.00"

Labor

"Rs2,310,147.00"

Total Cost

14,078,027

Human

187,020

Reserve

100,000

Total Price

14,365,047

 Determine Budget
Total budget is 15,254,350 for this project

PROJECT QUALITY MANAGEMENT PLAN

Plan quality
Inputs
Scope baseline
The scope contains the project description, major project
deliverables and acceptance criteria.
Description:
The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is
15,254,350. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable

Complete house

Documents/reports

About the monthly progress

In this part we base line (fix) our project its requirements,

deliverables, and the acceptance criteria
Stakeholder register
Stakeholder
name
Ali Hamza
Supplier/vender
Royal
Construction

Role

Involvement

priority

impact

Customer
Supplier
Contractor

High
Medium
High

Main
Main
Main

Positive
Positive
Positive

Arooj Shahid

Project Manager

Very High

Main

Very
Positive

Cost Performance baseline

The cost performance is an authorized time phased budget at
completion used to measure, monitor and overall cost
performance on project.
Schedule Baseline
This is the accepted schedule performance measures including
start and finish dates.
Tools and Techniques
Cost benefit analysis
The benefit of meeting quality requirements can include less
rework, higher productivity, lower cost and increased stakeholder
satisfaction.
Outputs
Quality management plan
The quality management plan describes how the project
management team will implement the performing organizations
quality policy.
Quality Role:

Responsibilities

1. Project Cost Efficiency.

1. Finance Department, Quality

Department, Project Manager, Project
Team.

2. Procure good quality material.

2. Project manager

3. Manage quality of material

3. Project Team.

4. Project schedule.

4. Project Manager, Quality

Department.

5. Product overall working.

5. Project Manager, Project Team.

6. Allocation of resources at time

6. project manager

Perform Quality approach

Planning quality and performing quality control will be used to
analysis the work of the management processes continuously,
and the product related processes to alleviate negative impacts
and check the cost and schedule variances. The reports will also
make and these reports will show the projects performance and
quality standard.

Quality control approach

Weekly cost performance reports will be issued and help will be
sought from Finance department to reduce costs on project.
Inspection, Control Charts and Scatter plot will be made to
analyze project, team members and schedule performance.

Quality improvement approach

To improve the quality of the projects processes many steps will
be used like:
Weekly meeting will be called between the project manager and
project team so that difficulties which might be affect the
project will be removed.
Reports on cost performance will be issued weekly to analyse
the cost against quality.
Control Charts and Scatter plot will be made to analyze
project, team members and schedule performance.

PROJECT HUMAN RESOURCE MANAGEMENT

PLAN
Develop Human Resource Plan
Project Human Resource Management includes the processes
that organize, manage, and lead the project team.

Inputs
Activity resource requirements
The resources will be provided according to the need. And the
resource requirement documentation for each activity will
include the estimated resources for each activity.
OPA
Enterprise environmental factors
Tools and techniques
Networking
Networking is the formal and informal interaction with others
in an organization, industry, or professional environment.

For this project we will call the meetings weekly with the
project manager and with company CEO monthly.
Organizational theory
Organizational theory will provide us information regarding the
way in which people, teams, and organizational units behave.
Outputs

Human Resource plan

Projects teams

Roles, Responsibilities, and Authority of project team:

Role:

Authority:

Responsibility:

1. Miss Arooj Shahid (Project

1. Has the authority to do change

1. Will monitor the whole work

Manager).

in project management plan.

and guide the team about any

difficulty. Also make sure that all
the tasks performed are with in
budget.

2. Mr Arsalan ahmed (Team

2. Will lead the team.

2. Show all results to the project

manager and solve issues between

Leader)

team members.
3.Mr Ali (Human Resource
Manager)

3.Has a authority to over see the

3.Will give reports to the higher

work of labours

authority

4. Has a authority to check the

4.Will record all balances against

cost of every task

costs

4.Mr Sahir (Finance

manager)

5. Hafiz Rana. (Quality

manager)

5.Has a authority to check the

quality of materials use in

5.If any change will occur he will

construction

report to the team leader

Selection of workers:
After mentioning the roles of the project team, the worker team
will be selected based upon the needs of the project. In the
project of construction the worker team will be selected on the
basis of experience.

PROJECT COMMUNICAYION MANAGEMENT

PLAN

Plan Communication

Plan Communications is the process of determining the project

stakeholder information needs and defining a communication
approach.

Inputs
Stakeholder register
Stakeholder
name
Ali Hamza
Supplier/vender
Royal
Construction

Role

Involvement

priority

impact

Customer
Supplier
Contractor

High
Medium
High

Main
Main
Main

Positive
Positive
Positive

Arooj Shahid

Project Manager

Very High

Mail

Very
Positive

Stakeholder management strategy

Stakeholder
name
Ali Hamza

A.G supplier

Information given to the stakeholders

Monthly progress of the project.
Project performance.
Information about the risks
project.
Monthly progress of the project.
Project performance.
Information about the risks
project.

involved

in

involved

in

OPA
Enterprise environmental factors

Tools and Techniques

The analysis of the communication requirements determines the
information needs of the project stakeholders.
Stakeholders
Mr Ali Hamza
Suppliers
Royal Construction
Arooj Shahid

Communication
Schedule
Monthly
Monthly
Weekly with the
Project Manager
Weekly

Medium
Face to face/Email
Face to face
Face to face/
Presentations
Face to face/ Email/
Presentations

 Communication Technology
We will use different mediums for communication like face to
face, Email, telephone etc

Outputs

Communication Management Plan

Stakeholders
Mr Ali Hamza
Suppliers
Royal Construction
Arooj Shahid

Communication
Schedule
Monthly
Monthly
Weekly with the
Project Manager
Weekly

Medium
Face to face/Email
Face to face
Face to face/
Presentations
Face to face/ Email/
Presentations

In these meetings we will inform our stakeholders about the

progress of the project on weekly and monthly basis. If any
change will occur in the project we will inform our stakeholders
in time. Reports will also give to the stakeholders so that they will
get the information about the project. Cost and the schedule will
not be shown to the customer.
Communication with in the project team
The project team will communicate with the team leader through
face to face meeting. The team leader will interact with the Project
Manager through meetings, presentations and emails telling him
about the current situation of the project. The Project Manager
will bring in notice the cost and schedule performance to the
CEO. The customer will not be briefed about the cost and
schedule performance of the project at all.

PROJECT RISK MANAGEMENT PLAN

Plan Risk Management
The processes of defining how to conduct risk management
activities for a project are described in Risk management plan.
Inputs

 Project scope statement

Cost management plan
Work

Cost

Pluming material

"Rs794,000.00"

Concrete rods

"Rs316,000.00"

Paint

"Rs420,000.00"

Flooring material

"Rs3,030,500.00"

Electrical equipment

"Rs2,328,892.00"

Glass windows

"Rs32,500.00"

Wood

"Rs2,086,288.00"

Cement

"Rs1,086,200.00"

Bricks

"Rs1,673,500.00"

Labor

"Rs2,310,147.00"

Total Cost

14,078,027

Human

187,020

Reserve

100,000

Total Price

14,365,047

 Communication plan/ scheduling plan

Stakeholders
Mr Ali Hamza
Suppliers
Royal Construction
Arooj Shahid

Communication
Schedule
Monthly
Monthly
Weekly with the
Project Manager
Weekly

Medium
Face to face/Email
Face to face
Face to face/
Presentations
Face to face/ Email/
Presentations

Tools and Techniques

Planning meeting and analysis

Attendees at these meetings include project manager, project

team members and stakeholders.
1. Risk management cost
2. Risk management schedule activity

Outputs

Risk management plan

Methodology:
In case of any risk we will be called on meetings between the
project manager and project team. First of all we analyze the
impact of rick on project, and then decide what method is the
best to cater the risk.
Approaches:
High-level plans for conducting the risk management activities
will be defined in meetings. Risk management cost elements
and schedule activities will be developed. Risk contingency

reserve application approaches may be established or

reviewed. Risk management responsibilities will be assigned.
General organizational templates for risk categories and
definitions of terms such as levels of risk, probability by type of
risk, impact by type of objectives, and the probability and
impact matrix will be tailored to the specific project.
Roles and responsibilities:
All the project team will be responsible for risk handling. Every
group member can play the role of identifying risks, but it is
the responsibility of the project manager to focus on the main
risks which might occur a big problem for the project. The
formal document will be prepared by the project manager after
consulting with team members and after identification of the
risks. And this document will be forwarded to the CEO so that
he would also know about the risks. If risks will not be
handled by the project manager then it will be the
responsibility of CEO to solve these risks.
Timings:
In this project we will perform risk management whenever risk
occurs.

Identify risks

Identify Risks is the process of determining which risks may

affect the project and documenting their characteristics.
Inputs

Risk management plan

Methodology:
In case of any risk we will be called on meetings between the
project manager and project team. First of all we analyze the
impact of rick on project. and then decide what method is best
for cater the risk.

Approaches:
High-level plans for conducting the risk management activities
will be defined in meetings. Risk management cost elements
and schedule activities will be developed. Risk contingency
reserve application approaches may be established or
reviewed. Risk management responsibilities will be assigned.
General organizational templates for risk categories and
definitions of terms such as levels of risk, probability by type of
risk, impact by type of objectives, and the probability and
impact matrix will be tailored to the specific project.
Roles and responsibilities:
All the project team will be responsible for risk handling. Every
group member can play the role of identifying risks, but it is
the responsibility of the project manager to focus on the main
risks which might occur a big problem for the project. The
formal document will be prepared by the project manager after
consulting with team members and after identification of the
risks. And this document will be forwarded to the CEO so that
he would also know about the risks. If risks will not be
handled by the project manager then it will be the
responsibility of CEO to solve these risks.
Timings:
In this project we will perform risk management whenever risk
occurs.

Activity cost estimate

Scope baseline
Stakeholder register
Cost management Plan
Quality management plan
Project document
OPA

 Environmental factors
Tools and Techniques
Swot analysis
We will use swot analysis to see the different aspect of project.
Checklist analysis
We will use checklist analysis to see either we are going right or
wrong.
Outputs

Risk register

The risk register contains information on threats and

opportunities that may impact the project.
List of identified risks:
Risk

Statement

Impact

Proba

Risk Response

bility
Material
Quality

Required material

Cost,

does not match the

Scope

20%

Backup supplier has

been identified
Reserve extra
material to handle
this risk
Reserve some extra
money for this risk
management
Give good pay and
benefits so that this
risk can be manage
Start the project
again

quality needed
Availability

Material, does not

available at required
time
Increase in the price
of materials

Time
Scope

10%

Cost
Time

30%

Labour strike

Labour strike due to

any problem

Time,
Scope

10%

Natural
disaster

Earth quake, flood

etc

Cost,
Scope,

2%

Inflation

Time
Stakeholder

Software
failure
Machinery
failure

Load
shedding

Change the
requirement, or may
be the project
progress is not up to
their expectations
System does not
work
Machinery does not
work properly

Quality,
Time,
Cost

15%

Taking notice on their

requirements and
work again to fulfil
their new
requirements
Purchase new system

Cost,
Schedule
Cost,
Quality,
schedule

10%
25%

Purchase new
machinery, or backup
machinery

Electricity work
affected and
machinery does not
work due to load
shedding

Cost,
Schedule

20%

Purchase generator

PROJECT PROCUREMENT MANAGEMENT PLAN

Plan procurements

Plan procurement contains the process of documenting project

purchasing decisions, specifying the approach, and identifying
potential sellers.
Inputs
Scope baseline
Requirement documentation
Risk register
Project schedule
Activity cost estimate
Cost performance baseline
Enterprise environmental factor

 OPAs
These all inputs have been described earlier in different project
documents

Tools and Techniques

Expert judgement
The panel for the selection of procurement consist of following
members

Mr Hamid Usman
Dr. Ali Ahsan
Miss Rana Tabussum
Mr Adil Shabir

Outputs:

Procurement management Plan:

This procurement plan sets the procurement frame work for this
project. It will serve as the guideline for managing procurement
throughout the life of the project and will be updated when
required.
The procurement plan of the project is given below:
Procurement Process:
The whole procurement process is under the authority of the
Project manager and also he has the responsibility for the sales
and the material selection.

Items
Cement,

Justification
Needed because

Needed
April - August

bricks
Concrete
Rods
Wood and
Granite

important tool foe

construction
Needed to provide the
base of the house
Needed for the
purpose of building
windows, doors

Tilling

& For the decoration of

the house,
flooring
For the decoration
material
purpose
like

April August
July September

May - July

marbles
and tiles
Plumbing
sewerage
material
like Pipes
Electrical
material
like
equipments

For the purpose of the August - October

piping work

When the frame of the October November

house is completed
then the electrical
work should be
started
Bath
Bath work will start
October-November
fixtures & after completion of
accessories frame of house
Material for Paint house after
Steel work whole construction
Aluminium
work
Paint work

October-November

Make or buy decisions:

We are outsourcing some of the project materials and also this
step is important in because the decision for buying or not
buying is totally based upon the fact that the project manager
give the green signal to the supplier. Then the process of the
procurement is started.