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Notes on AS 21241992
Notes on the changes in the
General conditions of contract
4th edition (AS 21241992) as
compared with the 3rd edition
(AS 21241986)
STANDARDS AUSTRALIA
INTRODUCTION
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The purpose of these Notes is to indicate the changes of major importance which have been
made in the 1992 edition of the General conditions of contract. Modifications of minor
importance and those merely of an editorial nature have not been listed herein.
Comments have been made on the changes under the following headings:
(a)
Improved clarity.
(b)
(c)
Changes which meet the particular requirements of the National Public Works Council
(NPWC).
(d)
(e)
(f)
The National Public Works Council/National Building and Construction Council joint
working party report No Dispute Strategies for Improvement in the Australian Building and
Construction Industry (May 1990) was primarily concerned with examining Australian
construction practices with a view to minimizing claims and disputes within the Industry.
Three of the fundamental tenets of NO DISPUTE are
(i)
risk allocation must be correctly dealt with in the Contract especially the Abrahamson
principle that in effect a party who controls a risk should bear that risk should be
observed;
(ii)
(iii)
improved efficiency with which a project is effected will lead to a lessening of claims
and disputes because the parties are more likely to achieve their contractual objectives.
If efficiency is improved, the Principal will get a better product more quickly and the
Contractor will not be delayed with consequential cost increases, many of which may
not be recoverable and if they are, often only after dispute with the other party.
The current changes made to AS 2124 will result in a set of standard conditions that will
represent a considerable improvement on the 1986 edition. Risk allocation is better identified,
clarity is improved and many of the changes should lead to increased efficiency by all parties,
especially the Contractor.
In the Notes, the basis of reference is the new edition with the previous 1986 edition Clause
number appearing in brackets. For the purpose of these Notes, the terms former and former
Clause are used to refer to requirements of the 1986 edition and Clause or new Clause
are used to refer to requirements of the 1992 edition.
Where possible, the technical sense of the change has been indicated, but in many cases this
would involve too much detail and it has simply been stated that a change has been made,
the reader being left to compare the old and new versions. In fact, such a comparison is
absolutely essential for a complete grasp of the variations between the two editions as these
Notes are not intended in any way to take the place of a careful and complete review of the
individual Clauses concerned.
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This document was checked by Mr Brian Farmer of Capital Insight Pty Ltd under contract.
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2 (2)
INTERPRETATION
The definition of Contract has been included and changes have been made to the definitions
of Date for Practical Completion, Date of Practical Completion, Priced Bill of Quantities,
Separable Portion, Specification and Superintendent.
The definition of Date of Practical Completion and Date for Practical Completion have been
amended to ensure that where a date other than a date certified by the Superintendent in a
Certificate of Practical Completion is the Date of or the Date for Practical Completion,
i.e. where determined by an Arbitrator or a Court under the Dispute Resolution Procedures
then that date so determined by the Arbitrator or Court will be the Date of or Date for
Practical Completion. These changes ensure that there can be no doubt that Northern
Regional Health Authority v Derek Crouch Construction Co Ltd (1984) 1 QB 644 does not
apply to these Conditions of Contract.
Also at the end of Clause 2, a Note has been added to draw attention to the fact that
elsewhere in the document there are definitions specific to a Clause.
The changes to this Clause improve the clarity and certainty over that of the former Clause.
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reflects the practical realities for contract administration and, in particular, the NPWC
approach in this area;
will eliminate many insignificant claims that are costly to both parties to the Contract
but which produce no net benefit;
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5.5 (5.5)
This Clause has been amended to include the provision of notice prior to a party having
recourse to retention moneys and converting security and also gives the parties the option to
negotiate whether prior notice must be given before a security can be called up under the
Contract.
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Substantial amendments have been made to Clause 5 and its subclauses, which clarify and
give the parties some flexibility relating to the availability of security and retention moneys
and performance moneys under this Contract.
The Clause provides for a 5 days notice period but the parties may vary this in the
Annexure. The amendment assumes it is fair and reasonable that a party providing security
should be given notice if it is intended that security will be called up, so that if it wishes to
dispute the right of the other party to call up the security it has time to seek an appropriate
legal declaration. It also gives the party the opportunity to rearrange its financial affairs so
to ensure, for instance, its cash flow is not affected by the calling up of the security. The
5 days notice period should not otherwise disadvantage Principals who have the right to call
up security.
This approach
is fair and equitable to the bona fide actions of the contracting parties;
prevents the mischievous actions of parties not entitled to call up security; and
is therefore likely to reduce disputation in this area.
5.6 (5.6)
This Clause has reversed the order of the 2 Alternatives from the 1986 edition.
Alternative 1 now provides for a joint bank account and that the party who lodges the
security will own the interest on that joint bank account. The 1986 edition provided that the
holder of the security would own the interest.
Alternative 2 provides that where one party is to hold cash retentions etc, then the party
must, except where the moneys are held by a Government department or authority etc, be
held in trust by the party holding same. The holder of the security would own the interest.
The 1986 edition provided that the recipient of the security would own the interest.
This version brings this Contract into line with the Joint Contracts Committee JCC Contract,
which also provides for a joint bank account.
This approach
5.10 ( )
This new Clause allows the provision for a Deed of Guarantee, Undertaking and Substitution
to be provided by a corporation and the party where a party is related to or is a subsidiary
of that corporation.
This approach better secures the performance of subsidiary or related companies.
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6.2 (6.2)
This Clause is different from the former Clause in that the times for the preparation and
execution of the Formal Instrument of Agreement have been reduced. The Principal is also
obliged to bear the cost of any stamp duty on the Contract.
This approach
provides for the more timely execution of a Formal Instrument of Agreement; and
8.1 (8.1)
Discrepancies
This Clause has been amended to clarify that both parties and also the Superintendent have
an obligation to notify ambiguities or discrepancies in any documents prepared for the
purpose of executing the work under the Contract. Previously this obligation only applied to
the Contractor. In the interest of improved efficiency on a project, this obligation should
apply to the parties to the Contract and to the Superintendent.
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This approach
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14.3 (14.3)
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This Clause has been amended to provide for the obligations of the parties in the event that
a requirement of a municipal, public or a statutory authority necessitates the provision or
expansion of services in relation to the Works or the Temporary Works.
This clarifies the position where a fee or charge has been imposed or there has been a change
in the amount of the fee, within 14 days prior to the close of tenders, and which necessitates
the provisions or expansion of services of a municipal, public or statutory authority in
relation to the works or temporary works.
It provides that the Contractor will initially pay the fee or charge but will have a right or
reimbursement by the Principal unless the Contract states that the requirement is to be
covered by the Contract price. This Clause therefore constitutes an amendment to aid
interpretation of the document by clarifying which fees and charges are to be included within
the contract price and which are not to be included.
This approach
more equitably allocates the risk attached to changes over which the Contractor has no
control.
21.3 (21.3)
This Clause has been amended to provide for the policy of insurance effected under Clause
18 and 19 to provide that the insurer shall notify the other party when the insuring party fails
to renew the relevant policy.
The Clause ensures that Insurance cover necessary for the Works does not lapse without the
other partys knowledge.
This approach
ensures that insurance cover affecting the project or other parties to the project is not
allowed to lapse without prior notice; and
21.5 (21.5)
Settlement of Claims
This Clause has been amended to provide for the Contractor to be entitled to settlement
proceeds of an insurance claim where the subject of the claim has not been the subject of a
payment or allowance under the Contract.
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This Clause has been amended to correct a perceived anomaly that existed in the former
Clause. Where the works are damaged or destroyed after the date of the last progress claim
and work has been effected by that Contractor since the last progress claim there was a doubt
in the 1986 edition whether or not the Contractor was entitled to claim and be paid for that
work. This Clause has been amended to make it clear that the Contractor does have the right
to be paid for that work effected by him prior to the date of damage or destruction and
provides a method by which that work is to be valued.
This approach ensures that the Contractor is
21.6 ( )
Cross Liability
This new Clause provides for insurance to be effected by the Contractor to include for cross
liability.
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This approach
30.2 ( )
Quality Assurance
This new optional Clause has been included to allow for a quality assurance system to be
included in the Contract if required.
The Clause has been added as a recognition of the importance of Quality Assurance in the
Construction Industry. The Clause includes an explanatory note that Quality Assurance
requirements will require detailed clauses in the Specification or elsewhere in the Contract
which have regard to the quality standard for the work.
This approach
31.8 ( )
This new Clause has been included to entitle the Contractor access to test material or work
during the Defects Liability Period.
This approach
33.1 (33.1)
Rate of Progress
The third paragraph of this Clause has been amended to clarify the right of the Contractor
to obtain information it requires.
This approach improves clarity over the former Clause.
35.5 (35.5)
A new second paragraph has been added to require the Principal to notify the
Superintendent if anything which the Principal is obliged to do or provide under the
Contract may be delayed, with a corresponding obligation on the Superintendent to
notify the Contractor of such likely delay. This obligation is currently absent in the
1986 edition.
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This approach
(b)
Minor changes have been made to the list of causes for delay which may lead to an
extension of time set out in paragraphs (a) and (b) of Clause 35.5. In particular an
additional Clause (x) any breach of the Contract by the Principal has been added to
make it clear that a breach by the Principal may give a right to an extension of time.
This approach more clearly defines a consequence of possible actions by the Principal.
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(c)
An important Clause has been added dealing with concurrent delays. The 1986 edition
was silent on concurrent delays and the interpretation of the document was such that
if any delay beyond the control of the Contractor caused a delay to the Contractor then
(notwithstanding concurrent delay caused by the Contractor) the Contractor was
nevertheless entitled to an extension of time as of right for the period that other cause
of delay delayed the Contractor.
This also had consequential cost ramifications because if one of those concurrent delays
was due to a breach of contract by the Principal, the Principal was liable to pay
damages under Clause 36 notwithstanding the fact that the Contractor may also have
been contributing to the delay. This anomaly has now been corrected and the document
strengthened, especially for Principals (and for Contractors also) as it will encourage
Contractors to ensure that Contractor caused delays are removed as soon as possible.
The Clause now provides that where there is more than one event causing delay and
one of those events is not a cause which might lead to an extension of time, then the
Contractor will not be entitled to an extension of time.
This approach
(d)
removes a serious anomaly in the 1986 edition and thereby improves the clarity
of document; and
should encourage Contractors to mitigate the causes of delay and extra costs;
and
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edition envisaged, was not in accordance with that Abrahamson principle, especially as in
reality it was rarely ever negotiated into the Contract. This anomaly has now been corrected
so that this Clause matches the sentiment of the quoted Abrahamson principle.
Clause 36 now provides that the Contractor as of right has a right to recover extra costs
where a delay is caused by the Principal or its servants and agents including the
Superintendent which entitled the Contractor to an extension of time and that delay does not
constitute a breach of Contract. Extra Cost is the measure of entitlement under the NPWC.3.
The residual right of damages for breach of contract is retained. It has also been made clear
that the Contractor cannot recover delay costs twice, where, for instance, a variation has been
ordered by the Principal and the delay costs have been included in the variation value.
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This approach
increases efficiency by ensuring that parties minimize their losses as much as possible
and ensure that delays are minimized;
38 (38) CLEANING UP
This Clause has been amended to provide for the consequences of a Contractor failing to
comply with its obligations under that Clause.
This approach
40 (40) VARIATIONS
This Clause has been substantially amended and now enables the Superintendent to require
a Contractor to price proposed variations and for the Principal to reimburse the Contractor
for costs for complying with the Superintendents notice in writing to that effect. Clause 40.5
is also to be amended to provide that the costs of variations are to be ascertained by the
Superintendent.
The re-arrangement of this Clause will improve its clarity. It also removes an anomaly in the
1986 edition that a Contractor could be paid for and receive an extension of time for a
variation which he requested for his convenience in a situation where the Superintendent
failed to exclude time and costs in his approval to the variation. The Clause now reverses this
situation by making it clear the Contractor will not get time or costs unless the
Superintendent specifically permits it.
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The Clause should also reduce the incidence of Contractors being used as a free pricing
service and in line with recommendations in Paper No. 8 of NO DISPUTE, should help to
reduce the incidence of variations. This right of reimbursement is more restricted than the
Summary of this Clause above may seem to suggest.
This approach
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Clause 42.1 clarifies the effect of the decision of Graham Allen Earthmoving Contractors Pty
Ltd v Woodwark Developments Pty Ltd (S.C. of Qld., 19 December 1988 Dowsett. J) which
held, in effect, that despite the wording of Clauses 42.1, 42.2 and 42.10 of the 1986 edition:
(a)
A Principal had to pay the Superintendents Certificate and could not make set offs
against the amount of the Certificate.
(b)
The 1992 edition now clarifies, subject to Clause 42.10, that the Certificate must be paid, but
the Principal, as well as the Contractor, may dispute it. Clause 42.2 now allows the
Superintendent the right to amend a Progress Certificate where it is incorrect and Clause
42.10 permits a Principal to set off against a Certificate, moneys due by the Contractor
outside the Contract.
It is expected that these amendments will reduce the incidence of disputes caused by
Principals overriding the Superintendents Certificate and paying only the amount the
Principal asserts is due. Further, it permits a Contractor to sue on the Certificate where
payment has not been paid. This brings AS 2124 into line with, for instance, the JCC forms
of contract.
This approach
42.4 (42.4)
This Clause has been amended to reverse the order of the alternatives as provided in the 1986
edition and to provide for an additional alternative.
This Clause and the last 3 paragraphs of Clause 42.1, provide a wider range of options for
payment for offsite materials than contained in the 1986 edition.
This approach provides greater clarity and flexibility in payment for these items.
42.5 (42.5)
This Clause has been amended to provide for the Superintendent to issue a Certificate of
Practical Completion whether or not the Contractor has made a request for its issue.
This approach accommodates both the approach taken by NPWC.3 and the certification of
physical completion on site.
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42.8 (42.8)
Final Certificate
This Clause has been amended to provide for the issue of a Final Certificate rather than a
Final Payment Certificate.
This also represents a fundamental change from the 1986 edition. It is in the interest of all
parties for the contract to have finality subject to the usual exceptions concerning latent
defects, fraud etc. This also brings AS 2124 into line with NPWC.3 and JCC forms of
contract.
This approach
provides for finality in payments due under the Contract, and in completion of the
works;
will require the parties to finalize outstanding matters at an earlier date that has been
past practice; and
42.10 (42.10)
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This Clause has been amended to provide for the independent right of set off by the Principal
to apply only to moneys due from the Contractor to the Principal outside the Contract.
This approach complements the requirement of Clause 42.1 that, in respect of the Contract,
the Superintendents Certificate must be paid.
42.11 (42.11)
This Clause has been inserted to provide for either party to have recourse to retention moneys
and/or convert security in the event of the non-payment of an amount due and payable under
the Contract.
This Clause also clarifies the right to have access to security under Clause 5.5.
This approach improves clarity of contractual and procedural requirements.
43 (43) PAYMENT OF WORKERS AND SUBCONTRACTORS
This Clause has been significantly amended to now also require the provision by the
Contractor of a statutory declaration as to the payment of subcontractors.
This change makes it mandatory for a statutory declaration to be provided in respect of
payment to subcontractors and should assist the efficiency of a project overall in that
Subcontractors will be afforded greater security of payment than existed under the previous
edition.
This approach should ensure the due performance of roles and responsibilities under the
Contract.
44.2 (44.2)
This Clause has been amended to provide for additional substantial breaches of Contract
under Clauses 42.2(f) and (g).
This approach better defines roles and responsibilities under the Contract.
46 ( ) NOTIFICATION OF CLAIMS
A new Clause has been included to provide that the Contractor must serve, within specified
times, a prescribed notice in the event of a breach of the Contract by the Principal or for any
extra cost or expense arising out of or in connection with any direction of the Superintendent.
This Clause represents a considerable improvement on the previous edition which for all
intents and purposes failed to require the Contractor to progressively advise of particular
types of claims so as to give the Principal the opportunity to take corrective action or
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otherwise mitigate the extent of such claim. NO DISPUTE advocated early notification of
claims as desirable and necessary to avoid disputes. The new barring clause reflects
Principals concerns to be advised of claims as soon as possible and represents a fair balance
between the right of Principals to be aware of claims and a Contractors right to be paid for
legitimate claims.
A further barring Clause requires the Superintendent is to serve notice on the parties
requiring a party to dispute the Superintendents direction within a specified time if either
party wishes to do so.
This approach
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This Clause has been substantially amended to allow for other means of dispute resolution
before referring disputes to arbitration or litigation.
As before, if the Contract fails to state in the Annexure which alternative applies (or the
prepared alternative is not otherwise shown in the Contract) the first alternative will be
applicable (see Clause 1).
NO DISPUTE recommended that Alternative Dispute Resolution (ADR) procedures should
be facilitated in the dispute resolution process. The new Clauses permit ADR to be
considered by the parties before formal proceedings by way of arbitration or litigation can
be taken. It also allows flexibility in the method of formal dispute resolution between
litigation (this is favoured in some States) and arbitration (preferred in others). The Clause
also accommodates the NPWC.3 approach of the dispute being dealt with initially by the
Superintendent.
This approach
provides greater clarity and flexibility than existed under the 1986 edition;
48 ( ) WAIVER OF CONDITIONS
A new Clause has been included to accommodate some Principals requirements.
This approach gives some Principals contract administration options beneficial to both parties
not otherwise available to those Principals.
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