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FROM:
DATE:
SUBJECT:
A review was conducted on the discipline practices of all Middle and High Schools.
Various items were reviewed, compiled and summarized for a final report. Please find the
information below.
In this investigation the following was utilized:
Six teams of 3-4 people conducted on- site reviews of referral forms. Teams were
directed to:
o Document only out-of-school referrals.
o Document the discrepancies between paper referrals and time recorded in
TERMS on the discipline screen. Verify other discipline actions noted in
TERMS and review the withdrawal procedures when suspended. Many
instances were discovered where there were no paper forms to support
TERMS. These were counted as discrepancies.
o Document the students return from suspension.
Alternative Education referrals submitted to the Alternative Education Review
Committee for review/enrollment per school were compiled.
Statements received from staff, parents and written notes are included which
indicate referrals to Alternative Education; however, there were no actual
referrals made to the committee.
Data provided by PRE in a comparison between 2013-2014 and 2014-2015 as of
the date of February 28th by total population and selected subgroups. Also, the
average length of suspensions is included.
Data collected by phone calls to parents who have children no longer active in the
district is provided.
Observational information based on school site audits is also included.
As a method of reporting, a brief description of the status of files, observations and then a
data chart will be provided per school.
Belle Isle: Belle Isle had very few suspensions. In addition, the subgroups within Belle
Isle are too small to include the data.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
Classen SAS:
Discipline files were organized per year and alphabetical. Suspensions appear to be
minimal.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Douglass:
Discipline files were somewhat organized, to very organized, depending on the Assistant
Principal. Few students were not withdrawn during suspension times. Observed students
being DNEd instead of withdrawn for suspension. The action code of Alternative
Placement (AP) utilized which does not show as days suspended.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
Students not returning
Other
Jefferson:
Files were in 3 boxers. They were separated by 7th grade, 8th grade and Special Ed. Files
were in alphabetical order. It was noted that General Ed. students had suspensions that
were in excess of 60 days cumulative. Also documented were numerous suspensions for
excessive referrals and truancy.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
John Marshall:
Referrals were in 3 boxes per assistant principal and in excellent condition. It appears
that leaving campus for lunch may be an issue. A number of ISS was a result.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Northeast:
Records were provided in a very organized format. Records were reviewed for
suspension, however, it should be noted that most of the discipline referrals were dealt
with in a less restrictive manner than suspension.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Northwest:
Referrals were found in excellent condition. Each student had their own discipline file
with very little overlap between assistant principals.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Oklahoma Centennial:
Files were very organized. They were organized by student, by grade and alphabetically.
It was noted that numerous interventions were utilized prior to suspension.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Rogers:
The 6th grade and 8th grade were in file folders, while the 7th grade files were in two
binders with nothing showing the difference between one file and the next. Some files
had no identifying grade. Some students had 2 files.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Roosevelt:
Files were well organized, alphabetized by grade-level.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Southeast:
Records were provided in a cardboard box (appeared to cover 4 years, no organization).
Suspension times were short (50 incidents reviewed and 35 of those were for one day).
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Star Spencer:
Paper referrals were provided in stacks with no order. The team asked for folders and had
to organize the paper referrals before start the review. Almost every file had a
discrepancy of reported suspensions, withdrawals, and re-entry dates. Also noted was that
very few paper referrals were given to the team. The administrators were asked twice if
there were any other files. Out of the 81 referrals, 46 did not have a paper referral in the
file
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Taft:
Files were filed per assistant principals. Assistant principals are assigned teams and
stated very few times are students seen by other Aps, unless absent. Each student had a
file; however, some students had 3-4 files spread across all Assistants. It was very
difficult to track referral forms with the multiple files that exist.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
US Grant:
Files were well organized, alphabetized by grade-level.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Webster: Files for every student were provided, but were mostly empty. Files were
organized by grade.
Item Reviewed
Out-of-schools referrals
Discrepancies Form vs.
TERMS, No Form
Average length of
suspension
Referrals to Alt Ed
Committee.
FY 2014 vs. FY 2015 (as of
March)
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
FY 2014 vs. FY 2015
Students not returning
Other
Recommendations:
Recognizing that suspension is an issue across the district with only limited schools using
other intervention strategies, harsh disciplinary actions against building administrators
may be too reactive.
Meetings should be held with each principal to review and discuss their discipline data
and practices. New expectations should be clearly explained and documented per
administrator with ongoing monitoring.