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The Project Charter and the Request for Certification Form are meant to provide a comprehensive
picture of the projects intention and initial planning, that includes the projects place in the
context of the State of New Mexicos IT Strategic Plan, Enterprise Architecture, and DoIT
project oversight process. See IT Project Oversight Process Memorandum July 5th 2007 on
the OCIO-DoIT web site.
TABLE OF CONTENTS
ABOUT THIS PROJECT CHARTER DOCUMENT.........................................................I
TABLE OF CONTENTS.........................................................................................II
1. PROJECT BACKGROUND..................................................................................1
1.1 EXECUTIVE SUMMARY -RATIONALE FOR THE PROJECT....................................................................1
1.2 SUMMARY OF THE FOUNDATION PLANNING AND DOCUMENTATION FOR THE PROJECT............................1
1.3 PROJECT CERTIFICATION REQUIREMENTS....................................................................................1
2.0 JUSTIFICATION, OBJECTIVES AND IMPACTS....................................................1
2.1
2.2
2.3
2.4
2.5
AGENCY JUSTIFICATION............................................................................................................1
BUSINESS OBJECTIVES............................................................................................................2
TECHNICAL OBJECTIVES..........................................................................................................2
IMPACT ON ORGANIZATION......................................................................................................2
TRANSITION TO OPERATIONS....................................................................................................2
II
III
Revision History
REVISION NUMBER
DATE
COMMENT
1.0
IV
1. PROJECT BACKGROUND
The project background section is meant to provide the reviewer with a picture of the
development of the project from inception to its being submitted for certification.
1.1 EXECUTIVE SUMMARY -RATIONALE FOR THE PROJECT
1.2 SUMMARY OF THE FOUNDATION PLANNING AND DOCUMENTATION FOR THE PROJECT
1.3 PROJECT CERTIFICATION REQUIREMENTS
Does the project fit into the criteria for certification? Which and how?
CRITERIA
YES/NO
EXPLANATION
NUMBER
DESCRIPTION
AGENCY
PAGE 1
NUMBER
DESCRIPTION
BUSINESS
OBJECTIVE 1
NUMBER
DESCRIPTION
TECHNICAL
OBJECTIVE 1
DESCRIPTION
END USER
BUSINESS
PROCESSES
IT OPERATIONS AND
STAFFING
OTHER
PAGE 2
AREA
DESCRIPTION
PRELIMINARY
OPERATIONS
LOCATION AND
STAFFING PLANS
DATA SECURITY,
BUSINESS
CONTINUITY
MAINTENANCE
STRATEGY
INTEROPERABILITY
RECORD RETENTION
CONSOLIDATION
STRATEGY
PAGE 3
Certification Form
plan.
IV&V Contract & Reports
IT Service Contracts
Project Schedule
PAGE 4
Description -
Design Documents
Systems Specifications
Systems Architecture
PAGE 5
NUMBER
DESCRIPTION
QUALITY METRICS
AMOUNT
ASSOCIATED
RESTRICTIONS
COST ESTIMATE
PAGE 6
6.1 STAKEHOLDERS
Stakeholders should be a mix of agency management and end users who are impacted positively
or negatively by the project.
NAME
STAKE IN PROJECT
ORGANIZATION
TITLE
ORGANIZATION
PHONE #(S)
RESPONSIBILITY
PAGE 7
7.0 CONSTRAINTS
NUMBER
DESCRIPTION
8.0 DEPENDENCIES
Types include the following and should be associated with each dependency listed.
Mandatory dependencies are dependencies that are inherent to the work being done.
D- Discretionary dependencies are dependencies defined by the project management team. This may also
encompass particular approaches because a specific sequence of activities is preferred, but not mandatory
in the project life cycle.
E-External dependencies are dependencies that involve a relationship between project activities and nonproject activities such as purchasing/procurement
NUMBE
R
DESCRIPTION
9.0 ASSUMPTIONS
NUMBER
DESCRIPTION
PAGE 8
TYPE M,D,E
Description -
Impact
Mitigation Strategy
Contingency Plan
Risk 2
Probability
Description -
Impact
Mitigation Strategy
Contingency Plan
Project/Product Area
Project Management
Quality Management
Training
Requirements Management
Operating Environment
Development Environment
Software Development
PAGE 9
Include
Yes/No
PAGE 10
10
11
DATE
EXECUTIVE SPONSOR
BUSINESS OWNER
PROJECT MANAGER
PAGE 11
DATE