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PUNJAB SKILLS DEVELOPMENT FUND

Technical Proposal

SKILLS FOR JOB 2015


Name of Organisation
Sector
Name of Trade/Course
Date of Submission
It is mandatory for training service providers to use format provided by
PSDF for preparation of the Technical Proposal. Proposals that do not
comply with PSDF instructions will stand rejected. If any required
information is found missing in the forms or written elsewhere, no
credit will be given while evaluating the relevant section. Proposals
not signed by Head of Organisation or authorized person will be
rejected. In case of consortium, signatures of consortium partner are
also essentially required at the specified place. Training service
providers will not be allowed to submit missing documents after
closing date.

LETTER FOR THE SUBMISSION OF TECHNICAL PROPOSAL


[Firm letterhead]

[Date]
Convener Bid Evaluation Committee Skills for Job 2015
Punjab Skills Development Fund,
House No. 125 Abu Bakar Block,
New Garden Town,
Lahore
Tel No: 042-35857780-81,
Subject: Technical Proposal in Response to Letter of Invitation No. [Insert number & date]
Dear Sir,
We offer to provide the Services for Skills for Job 2015: [Insert Trade Name] in accordance with your
Request for Proposal and Terms of Reference. We hereby submit our Technical Proposal including the required
documents in a sealed envelope. We are submitting this Proposal as a single firm / in association with: [Insert a
list with full name and address of each associated entity if applicable].
We hereby declare that all the information and statements made in this Proposal are true and accept that any
misinterpretation contained therein may lead to our disqualification. If negotiations are held during the period of
validity of the Proposal, indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed staff
and facilities. Our Proposal is binding upon us and subject to the modifications resulting from Agreement
negotiations.
We undertake that we will initiate the services as per the date mentioned in the Data Sheet if our proposal is
accepted. We understand you are not bound to accept any or all Proposals you receive.
Thank you.
Yours sincerely,

Signature
Name and Title of Signatory:

Enclosures: Parts A-E & Annexures as prescribed by PSDF

TECHNICAL PROPOSAL SFJ 2015

Page 2 of 10

ENCLOSED FORMS

The Information Required for Technical Proposal Comprises of


Information about Organisation and Consortium
(Note: This part must be same for proposals of all the trades)
Training Delivery Capacity, Quality and Past
Max Score: 70
Experience

PART A:
PART B:
PART C:

Implementation Team & Experience

PART D:

Declaration

PART E:

Check List

Annexure
B:
Annexure
C:
Annexure
D:

Max Score: 30

CV Format
Letter of Association Format
List of Tools & Equipment

All parts are to be filled in using the attached Forms.

TECHNICAL PROPOSAL SFJ 2015

Page 3 of 10

PART A
Information about Organisation and Consortium
Please provide information about your organisation/consortium using the following form.

TECHNICAL PROPOSAL SFJ 2015

Page 4 of 10

ORGANISATION & CONSORTIUM


Code
TA1

Required Information

Response

Legal Name of Organisation


Address
Telephone Number
Name of Consortium Partner, if any

TA2
Lead organisation plus maximum of one organisation as consortium partner is allowed. In case a
consortium partner is a group of Colleges / Institutes, it must be established that the group is a legal
entity and all the Colleges / Institutes are owned by that legal entity. Franchises / Sub campuses will
be regarded as separate entities.Consortium partner should be as mentioned in EOI. (Consortium
letter must be provided on the format prescribed in Annexure C).
Name of Head of Organisation/Lead
Organisation
TA3

Designation
Email
Mobile
Address of Organisation/ Lead Organisation
Phone

TA4

Email
Fax
Website
Name of Contact Person
Designation
Phone

TA5

Email
Fax
Mobile

PART B
TRADE/COURSE OFFERED
TB 1. In case testing and certification is to be done by Punjab Board of Technical Education (PBTE).

TECHNICAL PROPOSAL SFJ 2015

Page 2 of 10

Name of Course /Trade


(Refer to Annexure A )
Duration (in months)
(Refer to Annexure A )
Curriculum Source
(Refer to Annexure A )
TB 2. In case and testing and certification is to be done by any national testing and certification authority
other than PBTE.

Name of Course /Trade

Duration (in months)

Curriculum Source

Testing & Certification Body

TB 3. In case testing and certification is to be done by any international testing and certification body.

Name of Course /Trade


(Which will appear on Certificate to be
awarded)
Course Code (If any)
Level of Course (If any)
Duration (in months)
Guided Learning Hours in case of
City & Guilds Qualification (Please
also attach detailed module-wise
Guided Learning Hours in a separate
sheet)
Curriculum Source
Testing & Certification Body
Note: Skill Proficiency Award and Level 1 Certificate courses of City & Guilds should not be proposed.
TECHNICAL PROPOSAL SFJ 2015

Page 3 of 10

TB 4. TRAINEE NUMBER
Please tell us about the number of persons that are proposed to be trained.

No. of Students
per
Class
(Cannot be more
than 25)

Number of Classes
Per
Batch

Number of
Batches

Total Trainees

(S)

(C)1

(B)1

B XC X S

11 Persons undergoing training at one time and at one place, as one cohort/group, form a class.2 The term batch depicts
the number of times a course will be repeated over a period of one year. One batch can have multiple classes. For a three
month course, maximum number of batches in a year can be 4; for a six month course, maximum number of batches in a
year can be 2; and for a twelve month course only one batch can be run.

TECHNICAL PROPOSAL SFJ 2015

Page 4 of 10

TB 5. TRAINING INSTITUTE / LOCATION


Please tell us about all of the training institutes / locations where the training will be delivered. PSDF team may
visit the locations to assess training delivery capacity and will score accordingly. You are requested to provide
information about training institute/ location addresses and contact numbers in sufficient detail so that PSDF
team may reach the site conveniently and without any guidance. Please use separate table for each training
institute / location. If locations are more than one, add tables accordingly.
Training Institute / Location I
Name of Institute
Address (Street, City, & Telephone Number) of
Training Institute / Location
Lead Organisation

Who will deliver training?


(Lead Organisation or Consortium Partner)

Consortium Partner

Proposed Number of Trainees per Class


Proposed Number of Classes per batch in the
proposed training institute / location
Number of Batches
Are trainers for theoretical and practical training
available in the institute for the proposed trade /
course or will be appointed after award of
contract?

Availability of the required machinery,


equipment, tools, furniture etc. for the proposed
trade / course with reference to the list
provided in the curriculum
Provide the details of items available in the
above proposed institute / location with
reference to the required items and facilities for
the trade mentioned in curriculum as per
format provided at Annexure D
TECHNICAL PROPOSAL SFJ 2015

Yes
No, will be appointed after award of contract
If yes, provide CVs on the attached format
(Annexure B-1)
Fully equipped workshop / lab available
Partially equipped workshop / lab available
Workshop / lab will be established after award of
contract
List attached

List not attached


Page 5 of 10

PSDF may check the availability of items during


evaluation / training location visits
Note: If training locations are more than one, provide the information as per above table for each training
location mentioning
Training Location II
Training Location III
TB 6. PAST EXPERIENCE
Provide one example of relevant past experience for the training delivery of your organisation and/or consortium
partner, whosoever will implement this course. Service Providers who have already worked with PSDF will quote
their experience with PSDF relevant to the proposed course/ trade.
TB 6

PAST EXPERIENCE

Name of Trade/Course
Name of Training Provider
(Lead Organisation or
proposed Consortium
Partner)
Duration of Training
(in months)
Was the training one-time or
is being conducted on a
continuous basis? (Attach
documentary evidence for
the claimed experience)
Total Number of Persons
Trained

One time, if so then in what year? _________

Continuous basis. If so in which year was training started? ______

Location of Training
Client/Donor (if sponsored)
Was the training certified? If
yes, mention the name of
certifying authority
Mention names of two employers, who have employed your trained persons for the above mentioned
course?
Name of Organisation

Name of Contact
Person

TECHNICAL PROPOSAL SFJ 2015

Address

Mobile Number

Page 6 of 10

Mention names of two trainees who got the employment after completion of above mentioned training.
(These two trained persons should be other than those employed by above mentioned employers)
Name of Person

Name of
Organisation

Address

Mobile Number

TB 7. TRAINING MANUAL

Did you use any training manual for the delivery of training which you have
mentioned in TB6? If Yes, please attach the copy of training manual used in the
delivery of training.

Yes
No
Yes

Did you develop that training manual?


No
If No, mention the source of
the training manual and
provide a copy of training
manual used in the delivery of
training

TB 8. ON JOB TRAINING

How will you place the trainees for On Job Training after completion
of Institutional Training Part?(Please explain your methodology in not
more than 250 words)

TECHNICAL PROPOSAL SFJ 2015

Methodology Attached
Methodology Not Attached

Page 7 of 10

PART C
Implementation Team

PSDF expects that the Service Provider has adequately qualified and competent personnel available
for following tasks in connection with effective implementation of this project:
Overall Responsibility of Project: The designate person will be overall responsible for implementation
of project. He/she will be the focal and contact person for PSDF.
Reporting: The designate person will be responsible for maintenance of training related records and
reporting to PSDF as per requirements of monitoring guidelines on prescribed formats.
Internal Monitoring: The designate person will be responsible for ensuring that training is delivered as
per the agreement with PSDF without compromising on the agreed standards. He/she will also be
responsible for ensuring timely and effective implementation of training curricula.
Marketing/Mobilization: The designate person will be responsible for publicity of training program for
admission and selection of trainees.
Accounting: The designate person will be responsible for invoicing, maintenance of accounts, receipts
and disbursements and other financial matters related to this project.
Placement: The designate person will be responsible for developing a network with the industry for
placement of the trainee for On Job Training and Permanent Placement.
Hostel Warden: For providers claiming Boarding and Lodging (only those who arrange training outside
the target districts), a full time warden shall be appointed at the hostel facilities who shall be
responsible for ensuring safety and well-being of the trainees and for enforcing discipline.
Note: One person can be assigned for more than one of the above mentioned tasks as deemed effective
but the total number of required persons will depend upon the number of trainees and training locations.
Please provide CVs of members of Implementation Team who will be responsible for implementation of
PSDFs project using the following form. Use separate form (refer to Annexure B-2) to provide the
information for each member of Implementation Team and get it signed by the respective person
(Mandatory). CVs not signed by the respective person will NOT be considered for evaluation purposes.

TECHNICAL PROPOSAL SFJ 2015

Page 8 of 10

PART D
APPLICANT DECLARATION
Lead Organisation:
I, (Please click here and type Name), hereby certify that:

The information provided in this proposal is factually correct in all material respects

I am duly authorised by the Competent Authority of the organisation to submit this proposal on behalf of
"[Click here and type the name of organization]"

Signature
Name
Designation
Address
Contact Numbers
Email address
Date
Consortium Partner:
I, (click here and type Name), hereby certify that:

The information provided in this document relating to the consortium partner is factually correct in all
material respects

I am duly authorized to submit this application on behalf of " [ C l i c k h e r e a n d t y p e t h e n a m e


of organization]"

Signature
Part E

Name
Designation
Address
Contact Numbers
Email address
Date

CHECK
LIST
Please
check
that you
have
enclosed
the

following

TECHNICAL PROPOSAL SFJ 2015

Page 9 of 10

No

Required Documents

Reference

In case of consortium, Letter of Association duly


signed by each member of the consortium

TA 2 & Annexure-C

CVs of Trainers

TB 5 & Annexure B-1

List/s of available items at the training institute with


reference to the required equipment

TB 5 & Annexure-D

Documentary Evidence for claimed Experience of


Training Delivery in the Past

TB 6

Copy of Training Manual (if applicable)

TB 7

On Job Training Methodology

TB 8

CVs of Implementation Team

Annexure B-2

Declaration signed by Head of


Organisation/Authorised Person

Part D

TECHNICAL PROPOSAL SFJ 2015

Mark X

Page 10 of 10

FINANCIAL PROPOSAL

COVER LETTER FOR THE SUBMISSION OF FINANCIAL PROPOSAL

[Firm letterhead]
[Date]
Convener Bid Evaluation Committee Skills for Job 2015
Punjab Skills Development Fund,
House No. 125 Abu Bakar Block,
New Garden Town,
Lahore
Tel No: 042-35857780-81,
Subject: Financial Proposal in Response to Letter of Invitation No. [Insert number] in respect of
Skills for Job 2015: [Insert Trade Name]
Dear Sir,
We offer to provide the services under Skills for Job 2015: [insert trade name] in accordance with
your Request for Proposal and our Technical Proposal. Our attached Financial Proposal is for the sum
of [Insert amount(s) in words and figures], including all applicable taxes.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Agreement
negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated in the
Data Sheet. No commissions or gratuities have been or are to be paid by us to agents relating to this
Proposal and Agreement execution. We understand you are not bound to accept any or all Proposals
you receive.
We remain,
Yours sincerely,

Signature
Name and Title of Signatory:

Financial Proposal

Code

Required Information

Response

FA1

Name of Trade / Course

FA2

Bidding Cost (per trainee per month) (In Figures)


Exclusive of all applicable taxes

FA3

Bidding Cost (per trainee per month) (In Words)


Exclusive of all applicable taxes

FA4

Is your organisation Tax Exempted (Yes/No)?

FA5

If answer to FA4 is Yes, attach valid tax exemption certificate


issued by FBR.

FA6

If answer to FA4 is No, then mention all applicable taxes and


their rates

FA7

Bidding Cost ( per trainee per month) (In Figures)


Inclusive of Taxes

FA8

Bidding Cost ( per trainee per month) (In Words)


Inclusive of Taxes

Important: The Financial Bids should cover all the costs which will arise for PSDF's project other than
the costs of Stipend, Uniform & Bags, and Testing Fee (which will be paid separately to Training
Service Provider). Service Provider should quote the cost while keeping in consideration the terms of
reference for this Product provided in the RFP document. PSDF assumes that service provider has
performed all the necessary working while calculating the costs and the figures quoted here are the
outcome of intensive internal working keeping in view all the aspects of this project. Figures quoted in
this proposal are considered final from the service provider and no revision will be allowed except at
the discretion of PSDF.

In case of consortium, this page must be signed by the head of the consortium partner also.
Lead Organisation

Consortium Partner

Signature

Signature

Name

Name

Designation

Designation

Date

Date

FINANCIAL PROPOSAL SFJ 2015

Page 1 of 2

Kindly provide the break-up of cost of training for the following heads exclusive of all
applicable taxes.
Code

FB1

FB2

Required Information

Cost (PKR)

Project Management Cost per trainee per month


including Remuneration, Utilities, Rent of project
offices, Traveling and other costs (per trainee per
month)
Training Premises Management cost (per trainee
per month)

FB3

Trainer(s) Cost (per trainee per month)

FB4

Books/Manuals and Stationery (per Trainee per


month)

FB5

Consumables (per Trainee per month)

FB6

Utilities Cost of Training Premises (per trainee per


month)

FB7

Other Costs (Please specify)(Per trainee per month)

FB8
(Sum of
Total Cost (per trainee per month)
FB1 to
FB7)
Total cost per trainee per month (FB8) should be equal to per trainee per month cost quoted
in FA2 and FA3.
In case of consortium, this page must be signed by the head of the consortium
partner also.
Lead Organisation

Consortium Partner

Signature

Signature

Name

Name

Designation

Designation

Date

Date

FINANCIAL PROPOSAL SFJ 2015

Page 2 of 2

Annexure A: List of Trades/Courses under SFJ 2015 Scheme

ANNEXURE A: LIST OF TRADES/COURSES UNDER SFJ 2015 SCHEME


Page 1

Serial
No.

Duration of training
(Months)

Trades / Courses

Source of Curriculum

12

12

Energy
1.
2.
3.
4.
5.

Land Resource Survey & GIS

NAVTTC

Surface Mining

NAVTTC

Underground Mining

NAVTTC

Solar Water Heating System

TUSDEC/NAVTTC

Solar Photovoltaic Training

TUSDEC/NAVTTC

Wood Working and Furniture Making


6.
7.
8.
9.
10.
11.

Machine Process for Wood

TEVTA

Wood Painting and Polishing

NAVTTC

Wood Carving

12

NAVTTC

Wood Craftsmanship

12

NAVTTC

Carpenter

TEVTA

Building Carpentry

12

NAVTTC

Garments
12.
13.
14.
15.
16.
17.
18.

Advance Dress Designing and Making

12

Fashion Designing

Industrial Stitching Machine Operator

TECTA
NAVTTC

TEVTA

Stitching Machine Mechanic

NAVTTC

CAD/CAM Computerized Pattern


Designing

NAVTTC

Pattern Drafting and Grading

NAVTTC

Fabric Inspector

TEVTA
Construction

19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.

Basic Architecture Drafting/Auto CAD

12

NAVTTC

Aluminium Fabricator

NAVTTC

Civil Draftsman Auto CAD

TEVTA

Quantity Surveyor

TEVTA

Safety Inspector

Mason

Building Painter

TEVTA

Steel Fixer

TEVTA

Scaffolding

TEVTA

Construction Machinery Operator

ILO

Shuttering Carpenter

TEVTA

Plumber
Rigger
Civil Surveyor

TEVTA
6

TEVTA

TEVTA

TEVTA

TEVTA
12

ANNEXURE A: LIST OF TRADES/COURSES UNDER SFJ 2015 SCHEME


Page 2

NAVTTC

ANNEXURE A: LIST OF TRADES/COURSES UNDER SFJ 2015 SCHEME


Page 3

Annexure B-1: Trainer CV Format

Name of Scheme
Name of Training
Service Provider
Trade
PHOTOGRAPH OF THE
TRAINER/INSTRUCTOR. USE ONE FORM
FOR EACH INSTRUCTOR

Name & Address of


Training Centre
Tehsil
District
Details of Instructor
Name

Contact Number
CNIC No.
Contact Address of
Instructor
Trade Relevant Qualifications of Instructor
Qualification

Institute

Year

Practical
Number of Years of post-qualification
Experience

Teaching/Training

Information provided above is correct and I am willing to offer my services for the assignment
mentioned above.

ANNEXURE B: CV Format

Page 1

Signature of Proposed Trainer/ Instructor

Annexure B-2: Management Team CV Format


Name of Training Service
Provider
Designation in the
Organisation

PLEASE PASTE LATEST


PHOTOGRAPH OF THE
MANAGEMENT TEAM MEMBER.
USE ONE FORM FOR EACH
MEMBER

Task(s) Assigned for


PSDFs Training Project
(from the list of tasks
mentioned above)
Details of Individual
Name
Contact Number
CNIC No.
Academic Qualifications
Qualifications

Institution

Year

Relevant Work Experience for PSDFs Assigned Tasks


Duration (Years)
Organisation

Designation
From

*Service Provider will not be allowed to change the proposed management staff; doing so will require
approval of PSDF.
Information provided above is correct and I am willing to offer my services for the assignment mentioned
above.

Signature of Proposed Member of Implementation Team

ANNEXURE B: CV Format

Page 2

To

Annexure C: LETTER OF ASSOCIATION


(on Hundred Rupees Stamp Paper)

UNDERTAKING
THIS DEED OF UNDERTAKING (hereinafter referred to as the Undertaking) is made at [name of
city] on this ______ day of [month] 2014.
BY

1. M/s [name of lead Training Service Provider], having its Principal office at [address of
organisation, city], through [name and designation of head of organisation] (hereinafter referred
to as the Lead Training Service Provider)
2. M/s [name of consortium partner ], having its Principal office at [address of organisation, city],
through [name and designation of head of organisation] (hereinafter referred to as the
Consortium Partner)
The association of above mentioned organisations hereinafter referred to as the Consortium which
expression shall, where the context so permits, includes their legal heirs and successors in interest of
the First Part;
IN FAVOUR OF:
Punjab Skills Development Fund, a Company incorporated under Section 42 of the Companies
Ordinance 1984, having its Principal office at House No. 125 Abu Bakar Block, New Garden, Lahore
through its Chief Executive Officer, (hereinafter referred to as the "PSDF" which expression where the
context so admits or requires shall mean and be deemed to include its successors, executors, and
assigns) of the Second Part;
WHEREAS the Consortium Partners have formed a Consortium for the purpose of providing
technical/vocational training to the trainees with the funding of PSDF under scheme Skills for Job
2015 and their responsibilities as stated below are binding on them;
RESPONSIBILITIES OF LEAD TRAINING SERVICE PROVIDER
[enlist the details of responsibilities that will be performed by Lead Training Service Provider for this
assignment]
RESPONSIBILITIES OF CONSORTIUM PARTNER
[enlist the details of responsibilities that will be performed by Consortium Partner for this assignment]
THEREFORE, NOW, THE CONSORTIUM ACKNOWLEDGE AND UNDERTAKE AS FOLLOWS:
1.

That Consortium shall have joint and several liabilities in respect of the PSDFs obligations
under the Services Provision Contract.

2.

That [name and designation of authorized representative of Lead Training Service Provider] is
the authorized person to correspond and sign contracts and other documents with PSDF.

3.

That in case any Consortium partner leaves the Consortium the Lead Training Service Provider
shall immediately inform the PSDF; In case, the lead organisation leaves, anyone of the

ANNEXURE C: LETTER OF ASSOCIATION

Page 1

remaining consortium partners will inform PSDF and will be responsible for delivery of services
under the contract as agreed.
4.

That Consortium hereby holds the PSDF indemnified and harmless in case of any loss occurred
due to the non-production of the said documents.
IN WITNESS WHEREOF the Consortium has caused these present to execute this Letter of
Association on the day and in the year hereinabove mentioned.
Lead Organisation

Consortium Partner

Signature

Signature

Name

Name

Designation

Designation

Date

Date

Witnesses:
1.

2.

Name: ____________________________

Name: ____________________________

Address:___________________________

Address:___________________________

__________________________________

__________________________________

CNIC No. __________________________

CNIC No. __________________________

ANNEXURE C: LETTER OF ASSOCIATION

Page 2

Annexure D
LIST OF TOOLS & EQUIPMENT

(For a Class of -----------Students)


Name of trade:
Name and address of training institute:
Note: Separate list for each proposed training location is required

S.#

Name of Item as in Curriculum


(Available on PSDF Website)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22

ANNEXURE D: LIST OF TOOLS & EQUIPMENT

Quantity Mentioned in
Curriculum
(Available on PSDF
Website)

Quantity Physically
Available at Training
Institute

S.#

Name of Item as in Curriculum


(Available on PSDF Website)

23
24
25
26
27
28
29
30
31
32
33
34
35
36

ANNEXURE D: LIST OF TOOLS & EQUIPMENT

Quantity Mentioned in
Curriculum
(Available on PSDF
Website)

Quantity Physically
Available at Training
Institute