1:1

Sheila Caron

11/1/2013

Accomplishments 5 Minutes
- Acquiring knowledge of the BCA, Conversion & Cutover process. Setting up
meetings with respective team players to assist them with the implementation of
BCA, Conversion & Cutover with WCGH & SMHC.
- Monitor Project Plans for BCA, Conversion & Cutover, reaching out to the responsible
parties before a task finish date comes due. To help remind the responsible party
that a task is coming due and possible to help them in accomplishing the task.
- Assisted in organizing a Technical Workgroup to provide the opportunity for those
who do the work (analysts, technical) to do it together, to facilitate decision making
(regional customers) and allow those who must track the work (PMs) to be able to
do it all in one place.
- Acquiring knowledge of HIM (ROI, Coding, & Deficiency), Credential training was
initiated but is currently on paused so that the lesson plans, workbooks and
playground can be constructed before training can begin. I have read Fundamental
Training Companions for ROI, Coding & Deficiency while I wait for the credentialing
to start up again.
- Shadowed during EpicCare-Amb Optimization Visits at Westbrook IM, Primary Care,
& Peds, MMP Urology, PSC/Nephrology on August 13-15 th.
- Assigned to follow Nina with PenBay Rheumatology Go-Live; although I was
assigned at the end of this project I got a look at the end two weeks prior to the Golive date: OTX transmittal, Dress rehearsal, and Go-Live.
- Successively help coordinate the Provider Proficiency Visit 2 for Norway Practices
with Janet and Roger.
- Working with Nina to reach out to Reginald Albert and Lori Fallers request to bring a
new practice live with EPIC both ambulatory and Practice management for January.
Project Update 5 Minutes
I have reached out to Nina regarding the Pen Bay Podiatry Practice Project Plan steps. Nina
has instructed me that at this point Brenda just want us to compile. We have contacted
Lyn

Pen Bay Podiatry

AGENDA
Day Date
Time
Attendees
Pen Bay Team
Name

Attended

MH Ambulatory Team
Name
Nina Eschman

Attended

1:1

Sheila Caron

11/1/2013

Shelia Caron

Item

Agenda Item

1.

Welcome & Introductions

2.

Name Of Practice Is this a new practice? Or Acquired?

Location
How many providers (MDs, DOs, MAs, RNs, Techs)
Front Office Staff ( PSRs, Admins, Medical Records, Secretarys,
Billers)
How Far out if not new do they book?
Number of patients scheduled
Anyone on staff used an EMR before
Will this new dept have its own xray machine

Topics for Discussion & Follow-ups - 10 Minutes

Issues/Concerns/Questions for Me 5 Minutes

HIM Analyst

Wrap Up/Next Steps 5 minutes