SAP Business One Notes

1757839 - ES - Electronic invoicing

Version 2 Validity: 28.08.2012 - active

Language English

Symptom
The electronic invoice feature is not available in Spain localization.
Electronic invoicing is equivalent to paper invoicing in legality; in differs in that it is transmitted electronically and contains a digital signature.

Cause
Legal change

Solution
Note: This feature is available in Spain localization in SAP Business One 9.1 only.
As of SAP Business One 9.1 PL04, the electronic invoicing feature is available in Spain localization.
With this feature, you can perform the following:
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Create electronic documents in XML format

Use digital signature for said documents
Add or modify the final XML file through changes in the mapping file (the mapping of data between the source document in SAP Business
One database and the final XML file)

The electronic invoicing feature covers the following documents:

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A/R invoice
A/R credit memo
A/R reserve invoice
A/R down payment invoice

Setting Up Electronic Invoicing

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Document Numbering
In the Main Menu,chooseAdministrationSystem InitializationDocument Numbering. Double-click the desired document line and
select the Digital Series checkbox.
Document Settings
1. In the Main Menu,chooseAdministrationSystem InitializationDocument Settings.
2. Choose the El. Documents tab. In the Certificate for Electronic Documents field, choose the electronic certificate.
3. Define the following fields:
n Default Generation Type
n Default El. Doc. Format
Company Details
1. In the Main Menu,chooseAdministrationSystem InitializationCompany Details.
2. Choose the Electronic Tax Reporting tab. Define the following fields:
n Tax Payer Legal Form
n First Name
n Last Name
n Position Code
Business Partner Master Data
In the Business Partner Master Data window, on the General tab, define the following fields:
n El. Doc. Export Format
General Settings
1. In the Main Menu,chooseAdministrationSystemInitializationGeneralSettings.Choose the Path tab.
2. Define the XML File Folder path.

Enhancements
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The Electronic Document tab has been added to the above listed invoicing documents.
Note: The Generation Type and El. Document Export Format fields have been added to this tab; you can update these fields at the
document level.

In MainMenuReports, the Electronic Document Monitor entry has been added. Use the electronic document monitor to display,
generate, or export the electronic invoicing documents.
In the document generation wizard (MainMenuSalesA/RDocumentGenerationWizard), when generating an A/R invoice, you can
define the Generation Type field.

Procedure
1. Download the mapping file (.SPP) available in the Attachments section of this note.
2. Import it though the electronic file manager (MainMenuAdministrationSetupGeneralElectronicFileManager).

Header Data
Released On 09.01.2015 08:35:58
Release Status Released for Customer
Component
SBO-LOC-ES Spain
Priority
Correction with medium priority
Category
Legal change

Validity
Software Component
Version
SAP B1 VERSION FOR SAP HANA 9.1
SAP BUSINESS ONE
9.1

Attachments
File Name
File Size (KB) Mime Type
ES_eInvoice_V9.SPP
946 application/octet-stream