D50605 - Asset Management Fundametals

R12 Asset Management
Fundamentals Ed. 1
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Student Guide - Volume 2
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D49290GC10
Edition 1.0
June 2007
D50605
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Copyright 2007, Oracle. All rights reserved.

This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and
print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way.
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be trademarks of their respective owners.
Authors
Gail DAloisio, Brent A. Bosin, and Paul Scott
Technical Contributors and Reviewers
Kathy Wohnoutka, Ruth Kukla, Jan Quist, JongSung Ahn, Chris Rudd, Som Viswapathy, and
Bruce Isner
This book was published using:
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Table of Contents
Overview of Oracle Asset Management.........................................................................................................1-1
Overview of Oracle Asset Management........................................................................................................1-3
Objectives ......................................................................................................................................................1-4
Agenda...........................................................................................................................................................1-5
Overview of Oracle Assets ............................................................................................................................1-6
E-Business Suite Integration..........................................................................................................................1-7
Implementation Considerations for Oracle Financials...................................................................................1-8
The Best Project Team for the Job ................................................................................................................1-9
Critical Implementation Issues ......................................................................................................................1-10
Oracle Assets Setup Steps .............................................................................................................................1-12
Oracle Assets Key Flexfields.........................................................................................................................1-13
Implementing Oracle Assets..........................................................................................................................1-14
Asset Books Positioning................................................................................................................................1-15
Asset Categories Positioning .........................................................................................................................1-17
Asset Life Cycle ............................................................................................................................................1-18
Adding Assets Manually ...............................................................................................................................1-19
Mass Asset Additions Process .......................................................................................................................1-21
Adding and Capitalizing a CIP Asset ............................................................................................................1-23
Acquire and Build CIP Assets .......................................................................................................................1-24
Asset Adjustments .........................................................................................................................................1-25
Asset Adjustment Overview ..........................................................................................................................1-26
Performing Physical Inventory ......................................................................................................................1-27
Elements of Depreciation ..............................................................................................................................1-29
Basic Depreciation Calculation .....................................................................................................................1-31
Tracking Asset Retirements...........................................................................................................................1-33
Assets Journal Entries Flow...........................................................................................................................1-34
Default Account Generator Process for Oracle Assets ..................................................................................1-36
Reconciling Data in Oracle Assets ................................................................................................................1-37
Viewing Asset Information Online................................................................................................................1-38
Oracle Assets Reporting ................................................................................................................................1-39
Assets Reports Groupings..............................................................................................................................1-40
Creating a Tax Book......................................................................................................................................1-41
Entering Information in Tax Books ...............................................................................................................1-42
Transaction APIs ...........................................................................................................................................1-44
Business Events .............................................................................................................................................1-46
Asset Business Event Triggers ......................................................................................................................1-47
Summary........................................................................................................................................................1-48
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Asset Controls Setup .......................................................................................................................................2-1

Asset Controls Setup .....................................................................................................................................2-3
Objectives ......................................................................................................................................................2-4
Agenda...........................................................................................................................................................2-6
Oracle Assets Setup Steps .............................................................................................................................2-7
Setup Steps Flow ...........................................................................................................................................2-8
Oracle Assets Key Flexfields.........................................................................................................................2-15
Setting Up Key Flexfields .............................................................................................................................2-16
Asset Category Key Flexfield........................................................................................................................2-17
Location Key Flexfield..................................................................................................................................2-18
Asset Key Key Flexfield................................................................................................................................2-19
Guided Demonstration - Oracle Assets Key Flexfield Setup.....................................................................2-20
Creating Key Flexfield Combinations ...........................................................................................................2-22
Guided Demonstration - Create a Location Flexfield Combination ..........................................................2-23
Practice - Create a Location Key Flexfield Combination ..........................................................................2-24
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Copyright Oracle Corporation, 2007. All rights reserved.
R12 Asset Management Fundamentals Ed. 1 Table of Contents

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Solution Create a Location Key Flexfield Combination.........................................................................2-25

Specifying System Controls ..........................................................................................................................2-26
Guided Demonstration - System Controls Form .......................................................................................2-28
QuickCodes ...................................................................................................................................................2-29
Guided Demonstration - QuickCodes........................................................................................................2-31
Practice - Add QuickCode Values .............................................................................................................2-32
Solution Add QuickCode Values............................................................................................................2-33
Defining Fiscal Years and Calendars.............................................................................................................2-34
Setting Up Fiscal Years .................................................................................................................................2-35
Setting Up Asset Calendars ...........................................................................................................................2-36
Guided Demonstration - Fiscal Years & Calendars...................................................................................2-37
Practice - Create an Oracle Assets Calendar..............................................................................................2-39
Solution Create an Oracle Assets Calendar ............................................................................................2-40
Sharing Calendars..........................................................................................................................................2-42
Defining Price Indexes ..................................................................................................................................2-43
Profile Options...............................................................................................................................................2-45
Guided Demonstration - Oracle Assets Profile Options ............................................................................2-51
Asset Insurance..............................................................................................................................................2-52
Entering Asset Insurance Information ...........................................................................................................2-54
Guided Demonstration - Entering Asset Insurance Information................................................................2-55
Planning Implementation...............................................................................................................................2-58
Key Flexfields Planning Considerations........................................................................................................2-60
The Key Flexfields Planning Phase ...............................................................................................................2-62
Convert Existing Asset Information ..............................................................................................................2-66
Using the FA_MASS_ADDITIONS Table for Conversion ..........................................................................2-68
Post Conversion Reconciliation.....................................................................................................................2-71
Other Conversion Issues................................................................................................................................2-72
Maintaining an Audit Trail ............................................................................................................................2-73
Maintaining Audit Trails ...............................................................................................................................2-74
Defining Asset Warranties.............................................................................................................................2-76
Guided Demonstration - Define an Asset Warranty ..................................................................................2-77
Creating Leases .............................................................................................................................................2-78
Guided Demonstration - Define a Lease....................................................................................................2-79
Summary........................................................................................................................................................2-81
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Asset Books.......................................................................................................................................................3-1
Asset Books ...................................................................................................................................................3-3
Objectives ......................................................................................................................................................3-4
Agenda...........................................................................................................................................................3-5
Asset Books Positioning................................................................................................................................3-6
Asset Books Regions .....................................................................................................................................3-8
Calendar Region ............................................................................................................................................3-10
Accounting Rules Region ..............................................................................................................................3-12
Natural Accounts Region...............................................................................................................................3-14
Guided Demonstration - Define an Asset Book.........................................................................................3-16
Group Depreciation .......................................................................................................................................3-18
Group Depreciation in the Global Market .....................................................................................................3-20
Group and Member Asset Rules....................................................................................................................3-21
Set Up Group Assets......................................................................................................................................3-23
Assigning Member Assets to Group Assets ..................................................................................................3-25
Group Asset Reserve Transfer.......................................................................................................................3-27
Practice - Set Up Group Assets..................................................................................................................3-28
Solution Set Up Group Assets ................................................................................................................3-30
Energy Assets ................................................................................................................................................3-32
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Security by Book ...........................................................................................................................................3-34

Organizations and Security by Book .............................................................................................................3-35
How Security by Book Is Used within Process Flow ....................................................................................3-36
Security by Book Setup Steps........................................................................................................................3-37
Guided Demonstration - Security by Book Setup (Optional) ....................................................................3-41
Practice - Review Security by Book Setup ................................................................................................3-44
Solution Review Security by Book Setup...............................................................................................3-46
Troubleshooting Security by Book ................................................................................................................3-48
Implementation Considerations for Security by Book...................................................................................3-50
Summary........................................................................................................................................................3-51
Asset Categories...............................................................................................................................................4-1
Asset Categories ............................................................................................................................................4-3
Objectives ......................................................................................................................................................4-4
Agenda...........................................................................................................................................................4-5
Asset Categories Positioning .........................................................................................................................4-6
Asset Categories Regions ..............................................................................................................................4-7
Asset Categories Setup ..................................................................................................................................4-8
Guided Demonstration - Define Asset Category Flexfield Values ............................................................4-10
Practice - Add Asset Category Key Flexfield Values................................................................................4-11
Solution Add Asset Category Key Flexfield Values ..............................................................................4-12
Guided Demonstration - Define an Asset Category...................................................................................4-21
Practice - Define Asset Categories ............................................................................................................4-23
Solution Define Asset Categories ...........................................................................................................4-24
Summary........................................................................................................................................................4-29
Manual Asset Additions ..................................................................................................................................5-1
Manual Asset Additions ................................................................................................................................5-3
Objectives ......................................................................................................................................................5-4
Agenda...........................................................................................................................................................5-6
Asset Life Cycle ............................................................................................................................................5-7
Adding Assets Manually ...............................................................................................................................5-8
Asset Additions Required Data .....................................................................................................................5-10
QuickAdditions..............................................................................................................................................5-11
Guided Demonstration - Add Assets Using QuickAdditions (Optional)...................................................5-14
Practice - Add an Asset Using QuickAdditions.........................................................................................5-16
Solution Add an Asset Using QuickAdditions .......................................................................................5-17
Detail Asset Additions...................................................................................................................................5-20
Detail Additions - Asset Details Window......................................................................................................5-22
Detail Additions - Books Window.................................................................................................................5-24
Asset Cost Terminology ................................................................................................................................5-26
Accumulated Depreciation Considerations....................................................................................................5-27
Depreciate Checkbox Actions .......................................................................................................................5-29
Detail Additions - Assignments Window ......................................................................................................5-30
Detail Additions - Source Lines Window......................................................................................................5-31
Guided Demonstration - Add an Asset Using Detail Additions (Optional)...............................................5-32
Practice - Add an Asset Using Detail Additions........................................................................................5-33
Manual Asset Additions Journal Entries .......................................................................................................5-37
Summary........................................................................................................................................................5-38
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Mass Asset Additions.......................................................................................................................................6-1

Mass Asset Additions ....................................................................................................................................6-3
Objectives ......................................................................................................................................................6-4
Agenda...........................................................................................................................................................6-6
Mass Asset Additions Process .......................................................................................................................6-7
Using the Mass Additions Interface Table ....................................................................................................6-9
Adding Assets from Invoice Distribution Lines ............................................................................................6-10
The Mass Additions Process..........................................................................................................................6-11
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Step 1 Mass Additions Create........................................................................................................................6-13

Requirements to Create Mass Addition Lines ...............................................................................................6-15
Tracking Expensed Items in Oracle Assets ...................................................................................................6-17
Guided Demonstration - Create Mass Addition Lines...............................................................................6-18
Practice - Create Mass Addition Lines ......................................................................................................6-21
Solution Create Mass Additions .............................................................................................................6-23
Other Mass Additions Considerations ...........................................................................................................6-27
Step 2 Prepare Mass Additions......................................................................................................................6-29
Required Fields and Mass Additions .............................................................................................................6-30
Automatic Preparation of Mass Additions.....................................................................................................6-31
Automatic Preparation of Mass Additions Process .......................................................................................6-32
Guided Demonstration - Automatic Preparation of Mass Addition Lines.................................................6-34
Mass Addition Queues...................................................................................................................................6-43
Mass Addition Queue Names ....................................................................................................................6-44
Changing Asset Information..........................................................................................................................6-45
Changing Asset Information......................................................................................................................6-46
Merging Mass Addition Lines .......................................................................................................................6-47
Splitting Mass Addition Lines .......................................................................................................................6-48
Merging Then Splitting Functionality ...........................................................................................................6-49
Adding a Mass Addition Line to an Existing Asset.......................................................................................6-50
Guided Demonstration - Prepare Mass Addition Lines .............................................................................6-51
Practice - Prepare Mass Addition Lines.....................................................................................................6-53
Solution Prepare Mass Addition Lines ...................................................................................................6-55
Accounting for Cost Adjustments Example ..................................................................................................6-61
Step 3 Post Mass Additions ...........................................................................................................................6-62
Effect of Post Mass Additions on Queue Names...........................................................................................6-63
Guided Demonstration - Post Mass Additions...........................................................................................6-64
Practice - Post Mass Additions ..................................................................................................................6-65
Solution Post Mass Additions.................................................................................................................6-66
Step 4 Delete Mass Additions........................................................................................................................6-68
Purge Mass Additions....................................................................................................................................6-69
Future Transactions .......................................................................................................................................6-70
View Pending Transactions ...........................................................................................................................6-73
Guided Demonstration - Add a Future Dated Asset ..................................................................................6-74
Creating Assets Using Web ADI...................................................................................................................6-76
Web ADI Upload to Oracle Assets................................................................................................................6-78
Guided Demonstration - Add Assets Using Web ADI ..............................................................................6-80
Practice - Add Assets Using Web ADI......................................................................................................6-83
Solution Add Assets Using Web ADI ....................................................................................................6-86
Summary........................................................................................................................................................6-89
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CIP Asset Additions.........................................................................................................................................7-1

CIP Asset Additions ......................................................................................................................................7-3
Objectives ......................................................................................................................................................7-4
Agenda...........................................................................................................................................................7-5
Adding and Capitalizing a CIP Asset ............................................................................................................7-6
Acquire and Build CIP Assets .......................................................................................................................7-7
Automatically Adding CIP Assets to Tax Books .........................................................................................7-8
Modifying the Cost of CIP Assets .................................................................................................................7-10
Guided Demonstration - Create a CIP Asset and Build Costs ...................................................................7-12
Guided Demonstration - Transfer Invoice Lines .......................................................................................7-14
Practice - Create a CIP Asset and Add Costs ............................................................................................7-16
Solution Create a CIP Asset and Add Costs ...........................................................................................7-18
Practice - Transfer Invoice Lines...............................................................................................................7-21
Solution Transfer Invoice Lines .............................................................................................................7-23
Recording a CIP Asset Addition....................................................................................................................7-27
Capitalizing a CIP Asset................................................................................................................................7-28
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Reversing a Capitalized Asset .......................................................................................................................7-29

Guided Demonstration - Capitalizing a CIP Asset ....................................................................................7-30
Practice - Capitalize a CIP Asset ...............................................................................................................7-31
Solution Capitalize a CIP Asset..............................................................................................................7-32
Updating Asset Fields When Capitalizing CIP Assets ..................................................................................7-34
Updating Transaction Types When Capitalizing CIP Assets ........................................................................7-35
Recording a Capitalization - Adding and Capitalizing in the Same Period ...................................................7-36
Recording a Capitalization - Adding and Capitalizing in Different Periods..................................................7-37
CIP Assets and Oracle Projects .....................................................................................................................7-39
Tracking Capital Projects in Oracle Projects .................................................................................................7-40
Capital Projects Flow Integration ..................................................................................................................7-41
Creating Mass Additions from Oracle Projects .............................................................................................7-42
Integrating Oracle Projects with Oracle Assets .............................................................................................7-44
Summary........................................................................................................................................................7-46
Asset Adjustments and Maintenance.............................................................................................................8-1
Asset Adjustments and Maintenance.............................................................................................................8-3
Objectives ......................................................................................................................................................8-4
Agenda...........................................................................................................................................................8-6
Asset Adjustments .........................................................................................................................................8-7
Asset Adjustment Overview ..........................................................................................................................8-8
Single Asset Reclassification.........................................................................................................................8-9
Mass Reclassification ....................................................................................................................................8-10
Inheriting Depreciation Rules........................................................................................................................8-11
Copying Category Descriptive Flexfield Information ..................................................................................8-13
Mass Transactions Process ............................................................................................................................8-14
Recording a Reclassification .........................................................................................................................8-15
Adjusting Units..............................................................................................................................................8-16
Adjusting Financial Information....................................................................................................................8-17
Choosing to Expense or Amortize Depreciation Adjustments ......................................................................8-18
Amortizing Adjustments Using a Retroactive Start Date ..............................................................................8-20
Using Mass Changes .....................................................................................................................................8-21
Single Asset Transfers ...................................................................................................................................8-22
Mass Asset Transfers.....................................................................................................................................8-24
Guided Demonstration - Perform Single Asset Adjustments ....................................................................8-26
Guided Demonstration - Perform Mass Transactions................................................................................8-28
Practice - Perform Single Asset Adjustments ............................................................................................8-31
Solution Perform Single Asset Adjustments...........................................................................................8-33
Asset Revaluation ..........................................................................................................................................8-39
Scheduling Asset Maintenance......................................................................................................................8-41
Guided Demonstration - Schedule Asset Maintenance..............................................................................8-42
Performing Physical Inventory ......................................................................................................................8-43
Entering Physical Inventory ..........................................................................................................................8-45
Physical Inventory Comparison.....................................................................................................................8-46
Physical Inventory Reconciliation .................................................................................................................8-48
Guided Demonstration - Review a Physical Inventory..............................................................................8-49
Integrating Web ADI with Physical Inventory ..............................................................................................8-50
Guided Demonstration - Create a Physical Inventory in Web ADI...........................................................8-52
Summary........................................................................................................................................................8-54
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Depreciation .....................................................................................................................................................9-1
Depreciation ..................................................................................................................................................9-3
Objectives ......................................................................................................................................................9-4
Agenda...........................................................................................................................................................9-5
Elements of Depreciation ..............................................................................................................................9-6
Depreciation Setup Areas ..............................................................................................................................9-8
Basic Depreciation Calculation .....................................................................................................................9-9
Depreciation Methods....................................................................................................................................9-11
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Using the Life-Based Method........................................................................................................................9-12

Life-Based Method Terms.............................................................................................................................9-13
Life-Based Method Example.........................................................................................................................9-14
Using the Flat-Rate Method...........................................................................................................................9-15
Flat-Rate Method Example............................................................................................................................9-17
Guided Demonstration - Create a New Depreciation Method ...................................................................9-18
Practice - Create a New Depreciation Method...........................................................................................9-19
Solution Create a New Depreciation Method .........................................................................................9-20
Using the Units-of-Production Method .........................................................................................................9-22
Units-of-Production Method Example...........................................................................................................9-23
Entering Production Information...................................................................................................................9-24
Guided Demonstration - Enter Production ................................................................................................9-26
Units-of-Production Method Production Amount Restrictions .....................................................................9-27
Units-of-Production Method Restrictions......................................................................................................9-28
Units-of-Production Capacity Restrictions ....................................................................................................9-29
Prorate Conventions ......................................................................................................................................9-30
Guided Demonstration - Create a Prorate Convention ..............................................................................9-31
Practice - Create a Prorate Convention......................................................................................................9-32
Solution Create a Prorate Convention.....................................................................................................9-33
Run Depreciation Process..............................................................................................................................9-35
Depreciation Program Processes ...................................................................................................................9-37
Rollback Depreciation ...................................................................................................................................9-38
Projecting Depreciation for an Asset ............................................................................................................9-40
Defining a Projection.....................................................................................................................................9-41
Guided Demonstration - Perform a Depreciation Projection.....................................................................9-42
Practice - Run a Depreciation Projection...................................................................................................9-43
Solution Run a Depreciation Projection .................................................................................................9-44
Depreciation Forecasts ..................................................................................................................................9-46
Guided Demonstration - Perform a What-if Depreciation Analysis ..........................................................9-47
Practice - Perform a What-If Depreciation Analysis .................................................................................9-48
Solution Perform a What-If Depreciation Analysis ................................................................................9-49
Using Depreciation Override.........................................................................................................................9-51
Useful Depreciation Reports..........................................................................................................................9-53
Summary........................................................................................................................................................9-55
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Asset Retirements ............................................................................................................................................10-1

Asset Retirements ..........................................................................................................................................10-3
Objectives ......................................................................................................................................................10-4
Agenda...........................................................................................................................................................10-5
Tracking Asset Retirements...........................................................................................................................10-6
Overview of Retiring an Asset ......................................................................................................................10-7
Restrictions on Retirements and Reinstatements...........................................................................................10-8
Fully Retiring Assets .....................................................................................................................................10-10
Guided Demonstration -Perform a Full Retirement and Undo Retirement................................................10-11
Partially Retiring Assets ................................................................................................................................10-12
Guided Demonstration - Process a Partial Retirement and Reinstate ........................................................10-14
Mass Asset Retirements.................................................................................................................................10-16
Guided Demonstration - Perform a Mass Retirement................................................................................10-18
External Retirements .....................................................................................................................................10-19
Reinstating Retired Assets.............................................................................................................................10-21
Calculate Gains and Losses Program.............................................................................................................10-22
Practice - Perform a Retirement and Reinstatement ..................................................................................10-23
Solution Perform a Retirement and Reinstatement.................................................................................10-24
Retirement Processing Flow ..........................................................................................................................10-27
Processing a Pending Retirement and Reinstatement ....................................................................................10-28
Calculating Depreciation for the Period Retired............................................................................................10-29
Recording Retirements and Reinstatements ..................................................................................................10-30
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Recording Retirements ..................................................................................................................................10-31

Recording a Retirement on Multiple Accounts ............................................................................................10-33
Retirement Journal Entries Example .............................................................................................................10-34
Recording Prior Period Reinstatement Entries ..............................................................................................10-35
Retirement Reports ........................................................................................................................................10-36
Summary........................................................................................................................................................10-39
Asset Accounting..............................................................................................................................................11-1
Asset Accounting...........................................................................................................................................11-3
Objectives ......................................................................................................................................................11-4
Agenda...........................................................................................................................................................11-5
Setting Up Asset Accounting.........................................................................................................................11-6
Assets Journal Entries Flow...........................................................................................................................11-8
Oracle Subledger Accounting........................................................................................................................11-10
Accounting Event Entities and Classes .........................................................................................................11-11
Create Accounting Assets Program ............................................................................................................11-13
Guided Demonstration - Run Create Accounting ......................................................................................11-14
Journal Entries Created..................................................................................................................................11-15
Reconciling Data in Oracle Assets ................................................................................................................11-17
Generating Reports to Reconcile to the General Ledger ...............................................................................11-18
Reconciling an Asset Cost Account...............................................................................................................11-19
Reconciling Asset Cost Accounts..................................................................................................................11-20
Reconciling a CIP Cost Account ...................................................................................................................11-21
Reconciling a Reserve Account.....................................................................................................................11-22
Reconciling Depreciation Expense................................................................................................................11-24
Reconciling Mass Additions..........................................................................................................................11-25
Summary........................................................................................................................................................11-27
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Asset Inquiry & Reporting .............................................................................................................................12-1

Asset Inquiry & Reporting.............................................................................................................................12-3
Objectives ......................................................................................................................................................12-4
Agenda...........................................................................................................................................................12-5
Viewing Asset Information Online................................................................................................................12-6
Types of Asset Inquiries ................................................................................................................................12-7
Asset Inquiry Options....................................................................................................................................12-8
iAssets Search for Assets...............................................................................................................................12-9
Viewing Financial Information......................................................................................................................12-11
Viewing Transaction History.........................................................................................................................12-13
Viewing Transaction Accounting ..................................................................................................................12-14
Viewing Subledger Accounting Transactions ...............................................................................................12-15
Guided Demonstration -Perform Asset Inquiries.......................................................................................12-16
Practice - Perform Asset Inquiries .............................................................................................................12-19
Solution Perform Asset Inquiries............................................................................................................12-21
iAssets ...........................................................................................................................................................12-27
iAssets Setup Steps........................................................................................................................................12-28
iAssets Setup StepsRules...........................................................................................................................12-30
Guided Demonstration - iAssets Setup-Rules............................................................................................12-31
iAssets Setup StepsProfile Options............................................................................................................12-34
iAssets Setup StepsUser Responsibilities ..................................................................................................12-35
Oracle Assets Reporting ................................................................................................................................12-36
Assets Reports Groupings..............................................................................................................................12-38
Variable Format Reports ...............................................................................................................................12-39
Assets Reports Using XML Publisher ...........................................................................................................12-40
Summary........................................................................................................................................................12-41
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Tax Accounting ................................................................................................................................................13-1

Tax Accounting .............................................................................................................................................13-3
Objectives ......................................................................................................................................................13-4

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Agenda...........................................................................................................................................................13-6
Creating a Tax Book......................................................................................................................................13-7
Asset Books Regions .....................................................................................................................................13-8
Guided Demonstration - Create a Tax Asset Book....................................................................................13-10
Practice - Define a Tax Asset Book...........................................................................................................13-12
Solution Define a Tax Asset Book .........................................................................................................13-15
Prerequisites for Setting Up Tax Book Asset Categories ..............................................................................13-18
Guided Demonstration - Add Asset Categories to Tax Book ....................................................................13-19
Practice - Add Asset Categories to a Tax Book.........................................................................................13-21
Solution Add Asset Categories to a Tax Book .......................................................................................13-23
Entering Information in Tax Books ...............................................................................................................13-26
Populating the Tax Book by Initial Mass Copy.............................................................................................13-28
Populating the Tax Book ...............................................................................................................................13-30
Guided Demonstration - Perform an Initial Mass Copy ............................................................................13-31
Practice - Perform an Initial Mass Copy....................................................................................................13-32
Solution Perform an Initial Mass Copy ..................................................................................................13-33
Populating the Tax Book by Periodic Mass Copy ........................................................................................13-35
Updating a Tax Book Manually ....................................................................................................................13-37
Guided Demonstration - Manually Add an Asset to a Tax Book ..............................................................13-38
Practice - Manually Add an Asset to a Tax Book......................................................................................13-39
Solution Manually Add an Asset to a Tax Book ....................................................................................13-41
Tax Book Upload Interface ...........................................................................................................................13-44
Discussing Tax Rules ....................................................................................................................................13-46
Deferred Depreciation ...................................................................................................................................13-48
Calculating Deferred Depreciation ................................................................................................................13-49
Adjusting Accumulated Depreciation............................................................................................................13-50
Adjusting Depreciation Reserve for a Single Asset.......................................................................................13-51
Guided Demonstration -Adjust Depreciation Reserve...............................................................................13-53
Adjusting Depreciation Reserve for All Assets .............................................................................................13-54
Controlling Mass Depreciation Adjustment ..................................................................................................13-55
Calculating Mass Depreciation Adjustment ..................................................................................................13-56
Automatically Adding CIP Assets to Tax Books .........................................................................................13-57
General Tax Reports......................................................................................................................................13-59
Special Tax Reports.......................................................................................................................................13-60
Depreciation Adjustment Reports..................................................................................................................13-61
Summary........................................................................................................................................................13-62
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Preface
Profile
Before You Begin This Course
Basic knowledge of business accounting concepts
Familiarity with data processing concepts and techniques
Prerequisites
R12 Navigate Oracle Applications
R12 eBusiness Suite Essentials for Implementers
How This Course Is Organized

This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations
and written practice sessions reinforce the concepts and skills introduced.
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Related Publications
Oracle Publications
Title
Part Number
Oracle Assets User Guide
B31177
Oracle iAssets User Guide
B31179
Additional Publications
System release bulletins
Installation and users guides
Read-me files
International Oracle Users Group (IOUG) articles
Oracle Magazine
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Typographic Conventions
Typographic Conventions in Text
Convention
Bold italic
Caps and
lowercase
Courier new,
case sensitive
(default is
lowercase)
Initial cap
Element
Glossary term (if
there is a glossary)
Buttons,
check boxes,
triggers,
windows
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames
Arrow
Brackets
Commas
Graphics labels
(unless the term is a
proper noun)
Emphasized words
and phrases,
titles of books and
courses,
variables
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in crossreferences
SQL column
names, commands,
functions, schemas,
table names
Menu paths
Key names
Key sequences
Plus signs
Key combinations
Italic
Quotation
marks
Uppercase
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Example
The algorithm inserts the new key.
Click the Executable button.
Select the Cant Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Code output: debug.set (I, 300);
Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projects
URL: Go to http://www.oracle.com
User input: Enter 300
Username: Log on as scott
Customer address (but Oracle Payables)
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Do not save changes to the database.

For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter user_id@us.oracle.com, where user_id is the
name of the user.
Select Include a reusable module component and click Finish.
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This subject is covered in Unit II, Lesson 3, Working with

Objects.
Use the SELECT command to view information stored in the

LAST_NAME
column of the EMP table.
Select File > Save.

Press [Enter].
Press and release keys one at a time:
[Alternate], [F], [D]
Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]
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Typographic Conventions in Code

Convention
Caps and
lowercase
Lowercase
Element
Oracle Forms
triggers
Column names,
table names
Example
When-Validate-Item
Passwords
DROP USER scott

IDENTIFIED BY tiger;
OG_ACTIVATE_LAYER
(OG_GET_LAYER (prod_pie_layer))
SELECT last_name
FROM s_emp;
PL/SQL objects
Lowercase
italic
Uppercase
Syntax variables
CREATE ROLE role
SQL commands and SELECT userid

FROM emp;
functions
Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
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1.
(N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2.
(M) From the menu, select Query then Find.
3.
(B) Click the Approve button.
Notations:
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(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
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(I) = Icon
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(H) = Hyperlink
(ST) = Sub Tab

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Typographical Conventions in Oracle Application Help System Paths

This course uses a navigation path convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example
(Help) General Ledger > Journals > Enter Journals
represents the following sequence of actions:
1.
In the navigation frame of the help system window, expand the General Ledger entry.
2.
Under the General Ledger entry, expand Journals.
3.
Under Journals, select Enter Journals.
4.
Review the Enter Journals topic that appears in the document frame of the help system
window.
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Depreciation
Chapter 9
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Depreciation
Chapter 9 - Page 1
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Depreciation
Chapter 9 - Page 2
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Depreciation
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Chapter 9 - Page 3
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Objectives
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Chapter 9 - Page 4
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Agenda
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Chapter 9 - Page 5
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Elements of Depreciation
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Elements of Depreciation
Defining Books
Define corporate, tax, and budget asset books. Define the corporate book first to associate
it with multiple tax and budget books.
The setup of Asset Books is discussed in the Asset Books module of Release 12 Oracle Asset
Management Fundamentals.
Defining Depreciation Rules
Oracle Assets provides many standard depreciation methods. Set up additional methods if
required.
Prorate and retirement conventions determine how much depreciation expense to take in
the first and last year of life, based on when you place the asset in service.
Set up the depreciation expense and cost ceilings, as well as the investment tax credit
rates and ceilings, if needed.
Because prorate conventions depend on the calendar, Oracle Assets does not predefine
any conventions. Define prorate conventions from the oldest date placed in service to the
current fiscal year.
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Chapter 9 - Page 6
Define price indexes, if necessary, to report gains and losses for your retired assets by
using the revalued asset cost.
If not previously done when implementing other Oracle application products, create units
of measure for use with assets depreciating under a units-of-production depreciation
method.
Defining formula based depreciation methods, cost ceilings, price indexes and investment tax
credits are discussed in modules of the Release 12 Asset Management Advanced learning path.
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Chapter 9 - Page 7
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Depreciation Setup Areas
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Depreciation Setup Areas

Asset Books
Setup discussed in detail in module Asset Books of the Release 12 Oracle Asset Management
Fundamentals path.
Calendars
Setup discussed in detail in module Asset Controls Setup of the Release 12 Oracle Asset
Management Fundamentals.
Depreciation Methods
Setup discussed in more detail later in this module.
Prorate Convention
Setup discussed in more detail later in this module.
Optional Elements
Units of Measure, Depreciation Ceilings, Investment Tax Credit and Price Indexes are
discussed in the Asset Controls Setup of the Release 12 Oracle Asset Management
Fundamentals.
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Depreciation
Chapter 9 - Page 8
Basic Depreciation Calculation
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Basic Depreciation Calculation

Prorate Date
Oracle Assets prorates the depreciation taken for an asset in its first fiscal year of life
according to the prorate date.
Oracle Assets calculates the prorate date when you initially enter an asset. The prorate
date is based on the date placed in service and the asset prorate convention. For example,
if you create a following month prorate convention, the prorate date would be the
beginning of the month following the month placed in service.
Depreciation Rate
Oracle Assets calculates depreciation using either the recoverable cost or the recoverable
net book value as a basis.
Oracle Assets uses the prorate date to choose a prorate period from the prorate calendar.
For tablebased methods, the prorate period and asset age then determine which rate
Oracle Assets selects from the rate table. The depreciation program calculates asset age
from the date placed in service as the number of fiscal years that you have held the asset.
Flatrate methods use a fixed rate and do not use a rate table.
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Chapter 9 - Page 9
For tablebased depreciation methods, Oracle Assets uses the depreciation method and
life to determine which rate table to use. Then, it uses the prorate period and year of life
to determine which of the rates in the table to use.
Flatrate depreciation methods determine the depreciation rate using fixed rates,
including the basic rate, adjusting rate, and bonus rate.
Calculate Annual Depreciation
Calculated and tablebased methods calculate annual depreciation by multiplying the
depreciation rate by the recoverable cost or net book value as of the beginning of the
fiscal year.
Flatrate methods calculate annual depreciation as the depreciation rate multiplied by the
recoverable cost or net book value, multiplied by the fraction of year the asset was held.
Allocate Annual Depreciation Across Periods
After calculating the annual depreciation amount, Oracle Assets uses your depreciation
calendar, the divide depreciation flag, and the depreciate when placed in service flag to
determine how much of the fiscal year depreciation to allocate to the period for which
you ran depreciation.
Spreading Depreciation Across Expense Accounts
Finally, Oracle Assets allocates the periodic depreciation to the assignments you made
for the asset. Oracle Assets does this according to the fraction of the asset units that is
assigned to each depreciation expense account in the Assignments window.
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Chapter 9 - Page 10
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(N) Setup > Depreciation > Methods
You depreciate assets by using several types of depreciation methods that Oracle Assets
supports. You also create periodic journal entries for each book to the general ledger. As an
asset depreciates, its net book value approaches the salvage value. Oracle Assets is delivered
with many seeded depreciation methods.
Life-Based
Depreciates the asset cost using an annual depreciation rate.
For straight-line depreciation, the annual rate is calculated by dividing the life (in years)
into one.
For other life-based methods, Oracle Assets takes the annual depreciation rate from a rate
table.
Flat-Rate
Depreciates the asset cost or net book value over time using a fixed rate.
Units-of-Production
Depreciates the asset cost by actual use or production for each period.
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Chapter 9 - Page 11
Using the Life-Based Method
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Using the Life-Based Method

Use a lifebased method to depreciate the asset over a fixed time using specified rates. There
are two types of lifebased methods:
Table: Oracle Assets gets the annual depreciation rate from a rate table.
Calculated: For straightline depreciation, the depreciation program calculates the annual
depreciation rate by dividing the life (in years) into one. Calculated methods spread the
asset value evenly over the life.
You can accommodate new depreciation methods using rate tables instead of formulas. Add
the appropriate rates to create a new method at any time.
Oracle Assets uses asset recoverable cost or net book value, salvage value, date placed in
service, prorate convention, depreciation method, and life to calculate depreciation for life
based methods. Oracle Assets, using rates from a table or calculated rates, depreciates assets
with lifebased depreciation methods to be fully reserved at the end of a fixed lifetime.
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Chapter 9 - Page 12
Life-Based Method Terms
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Chapter 9 - Page 13
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Life-Based Method Example
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Life-Based Method Example

Finding the Annual Depreciation Rate
The prorate date is the first day of the following month, 01-APR-YYYY.
The prorate date falls into prorate period four, in the period APR-YY.
Using the rate table, since this is the assets first year, the rate is 0.300.
Calculating Depreciation
Annual depreciation amount = Depreciation rate Recoverable cost
Year 1 Depreciation = 0.300 x 50,000 = $15,000
Depreciation per period = Annual depreciation/Number of periods from Prorate Period to End
of Fiscal Year
APR-YY Depreciation = 15,000/9 = $1,666.67
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Chapter 9 - Page 14
Using the Flat-Rate Method
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Using the Flat-Rate Method

Flat-rate depreciation methods allocate the cost or net book value of an asset over time by
using a fixed rate. The flat-rate methods that use the net book value as the depreciable basis are
also called diminishing-value methods. Using these methods does not fully reserve an asset,
but it decreases the annual depreciation expense over time.
Calculating Annual Depreciation
Determine the fraction of the year the asset was held by dividing the number of periods
after the prorate period, by the number of prorate periods per year. Make this fraction
proportional by the number of days in each prorate period if dividing depreciation by
days.
Annual depreciation = Depreciation rate [Asset cost or Net book value (less salvage
value)] the fraction of the year the asset was held.
Use the Depreciate When Placed in Service flag to determine the manner in which
depreciation expense is spread across depreciation periods in the depreciation calendar.
Adjusting Rate
In some countries, the flatrate consists of a basic rate and an adjusting rate, or loading factor.
These rates vary according to your reporting authoritys depreciation regulations.
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Depreciation
Chapter 9 - Page 15
When you add an asset, you can select a basic rate and an adjusting rate. Oracle Assets
increases the basic rate by the adjusting rate to give you the adjusted rate. This is your flatrate
for the fiscal year.
Depreciation Rate = Basic Rate x (1 + Adjusting Rate) + Bonus Rate
Bonus Depreciation
For reporting authorities that allow additional depreciation in the early fiscal years of an asset
life, you can assign an additional bonus rate on top of the flatrate. Oracle Assets adds the
bonus rate to the adjusted rate to give you the flatrate for the fiscal year.
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Flat-Rate Method Example
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Flat-Rate Method Example

Finding the Annual Depreciation Rate
The prorate date is the first day of the following month, 01-MAY-YYYY.
The prorate date falls into prorate period five, in the period MAY-YY.
The fraction of year held is 8/12. (May through December)
Since the truck has been depreciated when placed in service, the number of periods to
spread depreciation over is 9. (April through December)
Calculating Depreciation
Depreciation rate = Basic rate (1 + Adjusting rate) + Bonus rate
Depreciation rate = 0.10 (1 + 0.10) + .05 = 0.16
Annual depreciation = Depreciation rate Net book value* Fraction of year held
Year 1 Depreciation = 0.16 6,000 (8/12) = $640.00
Depreciation per period = Annual depreciation/Number of periods
MAY-YY Depreciation = 640/9 = $71.11
*Net book value = Recoverable cost Accumulated depreciation
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Guided Demonstration - Create a New Depreciation Method

Responsibility: Assets, Vision Operations (USA)
1.
Perform the following queries in the Depreciation Methods form to demonstrate some of the
seeded methods. Select the (B) Rates where applicable to demonstrate the Depreciation
Rates form.
Query 1 > Method = 150DB
Query 2 > Method = NL FLAT RATE
Query 3 > Method = UOP-HOURS
2.
(I) New
3.
Enter the following data:

Field Name
Value
Method
XX_METHOD
Description
Demo for Class
Life Years
Prorate Periods Per Year
4.
Accept the default values for the other fields.
5.
(B) Rates
6.

Year
Period
Annual
Rate
.5
.2
.2
.1
.5
.3
.2
1
2
3
4
1
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(I) Save
Depreciation
Chapter 9 - Page 18
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Practice - Create a New Depreciation Method

Overview
In this Practice, you will create a new Depreciation Method.
Assumptions
If you are not attending training at an Oracle University or Authorized Partner

Education Center, you must have access to an Oracle Application Vision demonstration
database or comparable training test instance on which to complete this Practice.
Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA)
Replace XX in the Practice with a unique identifier such as your initials or a number
(for Instructor Led Training classes, this number will be assigned to you). This is
necessary in order to create unique records within the database when performing the
Practice.
Tasks
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Your Company wants to use a custom, three-year accelerated depreciation method for some of
its assets. The name of the method should be XXDEP with the description 3-YEAR
ACCELERATED VACRS. This depreciation method is a straight-line method with 3 Life Years and 12
Prorate Periods Per Year. The custom rates for this method are:
Year 1:
Year 2:
Year 3:
Year 4:
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Periods 1-4, 40%; periods 5-8, 30%; periods 9-12, 20%
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All periods 30%
All periods 30%
Periods 1-4, 0%; periods 5-8, 10%; periods 9-12, 20%
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Solution Create a New Depreciation Method

Create a New Depreciation Method
Responsibility = Assets, Vision Operations (USA)
1.
Navigate to the Depreciation Methods form.
2.

Field Name
Value
Method
XXDEP
Description
3-YEAR ACCELERATED VACRS
Straight Line Method
Check box
Life Years
Prorate Periods Per Year
12
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3.
Select (B) Rates.
4.
Enter the rate data:
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Chapter 9 - Page 20
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Year
Per
1
Per
2
Per
3
Per
4
Per
5
Per
6
Per
7
Per
8
Per
9
Per
10
Per
11
Per
12
.4
.4
.4
.4
.3
.3
.3
.3
.2
.2
.2
.2
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.3
.1
.1
.1
.1
.2
.2
.2
.2
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Save your work by select (I) Save or CTRL + S key combination.
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Chapter 9 - Page 21
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Using the Units-of-Production Method
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Using the Units-of-Production Method

Units-of-production depreciation methods allocate the cost of an asset by the quantity of
resource extracted or used each period. This method differs from other methods because it
disregards the passage of time and bases depreciation on how much you use the asset.
Calculating Depreciation Rate
Depreciation rate = Production this period/Capacity
Calculating Depreciation Expense per Period
Depreciation expense for the period = Depreciation rate Depreciable basis of an asset
Notice that this is the depreciation expense for a period and not for the fiscal year,
because depreciation is based on the production amount for a period.
You cannot enter production amounts for an asset in the corporate book before its prorate date
or for a period in which you have run depreciation.
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Units-of-Production Method Example
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Entering Production Information
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Entering Production Information

Manually (N) Production > Enter
Upload Program (N) Production > Upload
Enter production information online, or load it automatically from a feeder system by
using the Upload Periodic Production program.
Enter periodic production amounts more than once, if necessary, because depreciation is
based on actual production.
Using Upload Production
You use the Upload Production program, which is run from the standard request submission, to
automatically upload production from a feeder system each period. Before performing the
upload process, use a tool such as SQL*Loader to load the production information into the
production interface table called FA_PRODUCTION_INTERFACE.
If you have not yet run depreciation for a period, update or reload production amounts for
the same date ranges. Oracle Assets overwrites the production amounts with the new
production if you reload.
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The capacity does not change when you partially retire a production asset or change the
unit of measure. Manually adjust the capacity in the Books window.
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Guided Demonstration - Enter Production

(N) Production > Enter
1.
In the Find Production form, enter the following data:

Field Name
Value
Book
OPS CORP
Periods
Leave blank
Asset Number
100447
2.
Select (B) Find.
3.
In the Periodic Production form, select (I) New to add a new record.
4.

Field Name
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Asset Number
100447
From Date
First day of the current open period in the OPS CORP Book
To Date
Last day of the current open period in the OPS CORP Book
Production
5.
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Save your work.
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Units-of-Production Method Production Amount Restrictions
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Units-of-Production Method Restrictions
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Units-of-Production Capacity Restrictions
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Prorate Conventions
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Prorate Conventions
(N) Setup > Asset System > Prorate Conventions
Prorate and retirement conventions determine how much depreciation expense to take in the
first and last year of life, based on when you place the asset in service. You set up as many
prorate and retirement conventions as you need.
Prorate Conventions
- The prorate convention determines the annual depreciation for the first fiscal year.
- The prorate date and the prorate calendar determine the prorate period.
- Enter the prorate date for each date-placed-in-service range.
- Specify whether to spread annual depreciation from the date placed in service or
from the prorate date.
Retirement Conventions
- If you use a different prorate convention for retirements than for additions, set up
retirement conventions to determine how much depreciation to take in the last year
of life, based on the retirement date.
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Guided Demonstration - Create a Prorate Convention

1.
In the Prorate Conventions form, enter the following data:

Field Name
Value
Convention
XX_DEMO
Description
DEMO FOR CLASS
Fiscal Year Name
ACCOUNTING (LOV)
From Date
To Date
Prorate Date
01-JAN-1993
(automatically fills in as
its the first day of the
defined Fiscal Year)
31-MAR-1993
01-JAN-1993
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Tab through the next fields and notice that Oracle Assets completes the data automatically.
3.
After 01-OCT-1993 to 31-DEC-1993 is displayed, save your work.
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Practice - Create a Prorate Convention

Overview
In this Practice, you will create a new prorate convention.
Assumptions

Practice.
Tasks
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Create a New Prorate Convention
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You need to create a new prorate convention named XX_PRORATE where assets added on any
date in a month have a prorate date of the first day of the month. Your prorate convention should
use the fiscal year named ACCOUNTING and be setup through December 1994.
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Solution Create a Prorate Convention

Create a New Prorate Convention
1.
Navigate to the Prorate Conventions form.
2.
In the Prorate Conventions form, enter the following data:

Field Name
3.
Value
Convention
XX_PRORATE
Description
SAME MONTH PRORATE (any description is OK)
Fiscal Year Name
ACCOUNTING (LOV)
From Date
To Date
Prorate Date
01-JAN-1993
(automatically fills in as
its the first day of the
defined Fiscal Year)
31-JAN-1993
01-JAN-1993
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Save your work.
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Run Depreciation Process
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Run Depreciation Process

(N) Depreciation > Run Depreciation
Run depreciation to process all assets in a book for a period. Each asset book must have
depreciation run individually. If you have assets that have not depreciated successfully, these
assets are listed in the log file created by Oracle Assets when you run depreciation.
Suggested Prerequisites
Run the Assets Not Assigned to Any Cost Centers Listing and the Assets Not Assigned to Any
Books Listing to ensure that all assets are assigned to expense accounts and books.
Closing a Depreciation Period
When you run depreciation, Oracle Assets gives you the option of closing the current
period if you check the Close Period check box on the Run Depreciation window. If all of
your assets depreciate successfully, Oracle Assets automatically closes the period and
opens the next period for the book.
If you do not check the Close Period check box when you run depreciation, Oracle Assets
does not close the period.
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Once depreciation has been processed for an asset in the current open period, you cannot
perform any transactions on those assets unless depreciation is rolled back or the current
period is closed.
Note: Ensure that you have entered all transactions for the period before you run
depreciation. Once the program closes the period, you cannot reopen it.
Reporting Currencies
If you are using Reporting Currencies, you must first run depreciation for each Reporting
Currencies reporting responsibility associated with an asset depreciation book, before
running depreciation for your standard Fixed Assets responsibility.
When you run depreciation in a Reporting Currencies reporting responsibility, the
Calculate Gains and Losses program does not run automatically, since you cannot run the
Calculate Gains and Losses program in a Reporting Currencies reporting responsibility.
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Depreciation Program Processes
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Depreciation Program Processes

Generate Accounts
Builds accounting combinations using Oracle Workflow. Discussed in more detail in
Release 12 Oracle Asset Management Fundamentals module Asset Accounting.
Calculate Gains and Losses
Calculate gains and losses resulting from retirements. Discussed in more detail in Release
12 Oracle Asset Management Fundamentals module Asset Retirements.
Depreciation Run
Calculates depreciation expense.
Reserve Ledger Reports
Runs either the Journal Entry Reserve Ledger Report or Tax Reserve Ledger Report
depending on the type of asset book.
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Rollback Depreciation
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Rollback Depreciation
(N) Depreciation > Rollback Depreciation
If you have run depreciation for a particular period, you can use the Rollback Depreciation
feature to restore assets to their state prior to running depreciation. For example, you may have
outstanding adjustments or transactions that you need to process for a period; however, you
have already run depreciation for that period. If the Close Period check box was not checked
when you ran depreciation, you can roll back depreciation to include these outstanding
transactions.
You must run depreciation with the Close Period check box checked to open the next period.
Handling Depreciation Processing Exceptions
When you run depreciation, Oracle Assets flags all exceptions and they appear in the Run
Depreciation log file.
You can review the log and make adjustments for all assets that did not depreciate
successfully.
You can close the period when all exceptions have been processed successfully.
Rolling Back Depreciation
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After running depreciation, you can roll back depreciation to restore assets to their state
at the beginning of the period before running depreciation.
You can continue to add assets, perform transactions, and make corrections and
adjustments.
You can roll back depreciation:
- For the current open period
- If you ran depreciation for the period and did not select the Close Period check box
You can roll back depreciation only for the current open period.
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Projecting Depreciation for an Asset
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Projecting Depreciation for an Asset

(N) Depreciation > Projections
You project depreciation for any asset in corporate, tax, and budget books to plan
spending based on expected depreciation expense.
Include depreciation expense for the budget amounts in the projection for the budget
book.
- You add the projection amounts for depreciation projections and for existing assets
to determine total future depreciation.
When entering budget information, you:
- Project depreciation and report on the major category level, or with full category
flexfield combination.
- Project depreciation expense for amounts budgeted for each category each period,
using the category default depreciation rules from the associated corporate book.
You can project a maximum of four books at one time and all of them must use the same
Account structure. The fiscal year name for the Calendar and each Book must be the
same.
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Defining a Projection
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Defining a Projection
Not all transactions are included in a depreciation projection.
Transactions Included:
The depreciation projection is based on the financial information for your existing assets
at the start of the current period.
It includes additions, transfers, and reclassification transactions you perform in the
current period.
Transactions Excluded:
It ignores other asset transactions you make in the current period, such as the depreciation
adjustment for retroactive additions and transfers you enter in the current period. It also
ignores fully reserved and fully retired assets.
If you do not start your projection beyond the current period, the projection does not
include your most recent transactions (e.g. if the current period in your corporate book is
JUL92, and you request an annual projection starting with JAN92, Oracle Assets
projects depreciation expense based on the financial information for your existing assets
as of the start of January 1992.
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Guided Demonstration - Perform a Depreciation Projection

(N) > Depreciation > Projections
1.
In the Depreciation Projections form, enter the following data:

Field Name
Value
Projection Calendar
Monthly
Number of Periods
12
Starting Period
Jan-YY
Books
OPS FEDERAL
Report Detail checkbox
Check Cost Center
2.
(B) Run
3.
Navigate to the View Requests form.
4.
Select the FA Projections Report line.
5.
(B) View Output
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Practice - Run a Depreciation Projection

Overview
In this Practice, you will run a depreciation projection for a budget asset book.
Assumptions

Practice.
Replace any year references of YYYY and YY with the calendar year of your choice or
as directed by the Instructor (e.g. 2002 or Jan-02). Keep in mind that some transactions
require calendar dates and calendar periods be defined and enabled before hand in order
to be processed.
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You have been asked to project depreciation for the OPS BUDGET asset book on a quarterly
basis for 1 year starting with Qtr-1-YY. The projection should present results by cost center
detail.
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Solution Run a Depreciation Projection

Run a Depreciation Projection
1.
Navigate to the Depreciation Projections form.
2.
(N) Depreciation > Projections
In the Depreciation Projections form, enter the following data:

Field Name
3.
4.
Value
Projection Calendar
Quarterly
Number of Periods
Starting Period
Qtr-1-YY
Books
OPS BUDGET
Report Detail checkbox
Check Cost Center
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Select (B) Run.
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Navigate to the Requests form to review the report.
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Depreciation
Chapter 9 - Page 44
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Select the FA Projections Report line and click (B) View Output
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Depreciation Forecasts
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Depreciation Forecasts
(N) Depreciation > What-If Analysis
Using What-If Depreciation Analysis on Existing Assets
Without changing Oracle Assets data, What-If Depreciation Analysis:
Forecasts depreciation for multiple scenarios using different depreciation criteria.
Allows you to select assets using various selection criteria, and analyze the effects of
expensing or amortizing changes to depreciation information.
Projects depreciation on existing assets before changing the depreciation rules.
Helps select the best depreciation strategy for assets not yet added in the system.
If you are satisfied with the results of your analysis, you can enter the new parameters in
the Mass Changes window to update your assets according to the parameters you
specified in the whatif analysis.
What-If Depreciation Analysis for Future Assets
Forecast different depreciation scenarios for assets not yet defined in Oracle Assets.
Compare results of what-if depreciation profiles for a new asset.
Select optimal depreciation strategy prior to adding the asset.
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Guided Demonstration - Perform a What-if Depreciation Analysis

(N) > Depreciation > What-If Analysis
1.
In the What-If Analysis form, enter the following data:

Field Name
Value
Book
OPS CORP
Start Period
Jul-YY (must be a period after the current open period and all
projection periods must be defined)
Number of Periods
Asset Number
100111
Method
STL
Life Years
15
Months
2.
(B) Run
3.
4.
Select the RX-only: What-If Depreciation Analysis report line.
5.
(B) View Output
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Practice - Perform a What-If Depreciation Analysis

Overview
In this Practice, you will perform a What-If depreciation analysis.
Assumptions

Practice.
to be processed.
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You have been asked what the depreciation effect would be if the depreciation method for all
assets in the COMPUTER-PC category in the OPS CORP asset book was changed to 150DB
with a 3 year life. The request asked for depreciation for 12 periods starting with period Jul-YY.
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Solution Perform a What-If Depreciation Analysis

Perform a What-If Depreciation Analysis
1.
Navigate to the What-If Analysis form.
2.
(N) Depreciation > What-If Analysis

Field Name
3.
Value
Book
OPS CORP
Start Period
Jul-YY (must be a period after the current open

period and all projection periods must be
defined).
Number of Periods
12
Category
COMPUTER-PC
Method
150DB
Life Years
Select (B) Run.
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Using Depreciation Override
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Using Depreciation Override

Depreciation Override allows you to optionally override the depreciation amounts calculated
by Oracle Assets. Using this feature, you can manually override the calculated default
depreciation amounts for standalone and group assets.
Before running depreciation or performing adjustments, you must provide the necessary
information in the Depreciation Override window or the FA_DEPRN_OVERRIDE table, and
indicate whether the override data is for depreciation or adjustments. When running
depreciation, the system will upload and use the depreciation amounts provided in the interface
table.
If you do not use the Depreciation Override window to input the override amounts, you must
first populate the FA_DEPRN_OVERRIDE table with the necessary depreciation data. Next,
the feature uploads and overrides the system calculated depreciation amounts with the amounts
you provided in the override interface table.
Prerequisite
Set the profile option FA: Enable Depreciation Override to Yes.
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Note: For Reporting Currenciesenabled books, you do not need to provide the override
amounts for the reporting currency books. The system will derive the reporting book values
based on the ratio of asset cost in the reporting book to asset cost in the primary book.
Depreciation Override Process
To override the system calculated depreciation amounts using the Depreciation Override
window:
(N) Depreciation > Override
1. Open the Depreciation Override window.
2. You can use the Find Assets window to find assets for which you want to change
depreciation.
3. If you did not use the Find Assets window, or query, to find the assets records you wish
to modify, enter the asset number, book, and period of the asset in the rows of
Depreciation Override window.
4. In the Depreciation field, you can enter the override depreciation amount.
5. In the Bonus Depreciation field you can enter the override bonus depreciation amount.
To override the system calculated depreciation amounts using the FA_DEPRN_OVERRIDE
table:
1. Define the override data in the FA_DEPRN_OVERRIDE table. In the
FA_DEPRN_OVERRIDE table, enter all basic override depreciation information:
BOOK_TYPE_CODE, ASSET_ID, PERIOD_NAME, DEPRN_AMOUNT,
BONUS_DEPRN_AMOUNT and USED_BY. You can provide depreciation amounts for
depreciation expense and bonus expense separately using the columns:
DEPRN_AMOUNT and BONUS_DEPRN_AMOUNT. Define either DEPRECIATION
or ADJUSTMENT in the USED_BY column depending on your requirement.
Note: You can assign multiple override data for each asset as long as PERIOD_NAME and
USED_BY do not overlap for records with a nonposted status.
2. Optionally run WhatIf Analysis or Projection to review the estimated depreciation
amounts for that period.
3. Run Depreciation or perform adjustments (single asset adjustment and mass change) to
incorporate the override data.
4. If the override fails, the system will roll back the depreciation for the asset. You first need
to correct the override information in the interface table, then rerun depreciation. For
example, if any assets became overreserved during the overriding process, the override
will fail and the system will return an error.
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Useful Depreciation Reports
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Summary
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Depreciation
Chapter 9 - Page 56
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Asset Retirements
Chapter 10
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Chapter 10 - Page 1
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Chapter 10 - Page 2
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Asset Retirements
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Chapter 10 - Page 3
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Objectives
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Chapter 10 - Page 4
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Agenda
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Asset Retirements
Chapter 10 - Page 5
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Tracking Asset Retirements
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Tracking Asset Retirements

You retire an asset fully or partially when it is lost, stolen, damaged, sold, returned, or for
any other reason that causes you to stop using it.
You retire assets by units or cost.
You perform a mass retirement by retiring a group of assets.
You can synchronize asset disposal information between Oracle Assets and external
systems via the Mass External Retirements interface.
You can reinstate retired assets within certain limits.
You perform current and prior period retirements and reinstatements within the same
fiscal year.
You create journal entries to separate accounts for each component of the gain or loss.
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Asset Retirements
Chapter 10 - Page 6
Overview of Retiring an Asset
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Overview of Retiring an Asset

(N) Assets > Asset Workbench (B) Retirements
You can retire all or part of an asset when it is no longer in service. Oracle Assets continues to
track a fully reserved asset until you retire it. A fully reserved asset is a fully depreciated asset.
Full Retirement
Retiring an entire asset including all of its units and cost.
Partial Retirement
Retiring part of an asset by cost or specified units. The cost retired is distributed
proportionately across the specified distribution lines.
Undo or Reinstate Retirements
Within certain restrictions, you can undo or reinstate an asset retirement, and Oracle
Assets will continue to track the asset and depreciate it if appropriate.
Retiring Separately Across Depreciation Books
Retire an asset from any depreciation book without affecting other books. To retire an asset
from all books, retire the asset from each book separately or set up Mass Copy to copy the
retirements to the other books in the Book Controls form.
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Asset Retirements
Chapter 10 - Page 7
Restrictions on Retirements and Reinstatements
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Restrictions on Retirements and Reinstatements

Retiring Assets Restrictions
You cannot retire an asset that you added in the current period.
- Instead, enter it as a prior period retirement after you close the current period.
- Optionally, select Edit>Delete Record from the menu in the Asset Details window
to delete the asset anytime in the period you added it.
- If an asset was erroneously added in a prior period, adjust the cost to zero and retire
it.
The retirement date must be within the current fiscal year.
Reinstating Assets Restrictions
You can only reinstate assets retired in the current fiscal year.
You can reinstate a partially retired asset only if you have not performed any transactions
on the asset since the partial retirement.
- Depreciation is not considered a transaction that affects the ability to reinstate a
partial retirement.
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Asset Retirements
Chapter 10 - Page 8
You can reinstate only the most recent partial retirement if you have performed several
partial retirements on the asset.
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Chapter 10 - Page 9
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Fully Retiring Assets
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Fully Retiring Assets

You fully retire an asset by retiring an entire asset including all of its units and cost.
When entering the date of the retirement, it must be in the current fiscal year, and cannot
be before any other transaction on the asset.
Oracle Assets lets you use a different prorate convention when you retire an asset than
when you added it. The retirement convention in the Retirements window and the Mass
Retirements window defaults from the retirement convention you set up in the Asset
Categories window.
If you perform a prior period retirement, Oracle Assets backs out the depreciation
expense through the date of retirement. If you reinstate the asset, Oracle Assets catches
up depreciation expense through the end of the current period.
You can enter proceeds of sale and cost of removal amounts when you perform a
retirement.
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Asset Retirements
Chapter 10 - Page 10
Guided Demonstration -Perform a Full Retirement and Undo

Retirement
(N) Assets > Asset Workbench
1.
In the Assets form, find asset number 100111.
2.
(B) Retirements
3.
Enter the following data in the Retirements form:

Field Name
Value
Book
OPS CORP
Retire Date
Accept default date
Units Retired
Retirement Type
Sale (LOV)
Proceeds of Sale
10,000,000
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4.
(B) Done
5.
Back in the Assets form, find asset # 100111 again.
6.
(B) Retirements
7.
Query the retirement performed above by either going into query mode based on Reference
Number or performing a query all (CTRL + F11).
8.
(B) Undo Retirement. Confirm the Undo transaction.
9.
(B) Cancel
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Partially Retiring Assets

You can retire part of an asset by cost or by units in your corporate book.
You cannot perform partial unit retirements in your tax books; you can only perform cost
retirements (partial and full) in your tax books.
The procedure to partially retire an asset is identical to the procedure for fully retiring the
asset. The only difference occurs when you specify the cost or units to retire.
If you perform multiple partial retirements on an asset within a period, you must run the
Calculate Gains and Losses program between transactions.
By Cost
Enter the cost to retire.
The cost change will not affect the unit amount. Oracle Assets distributes the cost retired
proportionally across all distribution lines.
By Units
Enter whole numbers for the number of units you want to retire.
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Asset Retirements
Oracle Assets calculates the cost retired as the fraction of total cost for the units retired
relative to the total number of units.
By Source Line
Select Source Lines to navigate to the Source Lines window.
Choose the source line or enter the amount you want to retire.
Select Retire to navigate to the Source Line Retirement window.
Modify the necessary fields.
Note: You cannot modify units retired or cost retired. You must cancel out of the retirement
window before changing the units or cost information. You can change this information in the
Source Lines window. Source Line window changes are propagated to the Retire window
when you navigate to it.
Select Done to save your work.
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Guided Demonstration - Process a Partial Retirement and

Reinstate
1.
2.
Select (B) Retirements.
3.

Field Name
Value
Book
OPS CORP
Retire Date
Accept default date
Units Retired
Retirement Type
THEFT (LOV)
4.
(B) Continue
5.
In the Assignments form, enter 2 in the Units Change field.
6.
(B) Done
7.
Return to the Navigator.
(N) Depreciation > Calculate Gains and Losses
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8.
In the Parameters window, enter OPS CORP book and accept the default period.
9.
(B) OK
10. (B) Submit
11. After the Calculate Gains and Losses program completes, navigate to:
(N) Asset > Asset Workbench
12. In the Assets form, find asset # 100077 again.

13. (B) Retirements
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14. Query the retirement performed above by either going into query mode based on Reference
Number or performing a query all (CTRL + F11).
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15. Use the down arrow to scroll down to the previous retirement.
Asset Retirements
16. Note the Gain/Loss field is now populated.

17. (B) Reinstate
18. (B) Cancel
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Mass Asset Retirements
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Mass Asset Retirements

(N) Mass Transactions > Retirements
Use the Mass Retirements window to retire a group of assets at one time. You specify selection
criteria, including asset category, asset key, location, depreciation expense account segments,
employee, asset number range, and date placed in service range, to select the assets you want to
retire. You can also elect to automatically retire subcomponents along with the parent asset.
When you define a mass retirement, you can choose to immediately submit the concurrent
request to retire the selected assets, or you can save the mass retirement definition for future
submission. You can change the details of any mass retirement before you submit the
concurrent request.
When you submit a mass retirement, Oracle Assets automatically runs the Mass Retirements
Report and the Mass Retirements Exception Report. You can review these reports, perform a
mass reinstatement, or adjust an individual retirement transaction if necessary.
If you wish to simultaneously run this program in more than one process to reduce processing
time, Oracle Assets can be set up to run this program in parallel.
Exceptions
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Asset Retirements
Oracle Assets does not retire the following types of assets, even if they are selected as part of a
mass retirements transaction:
Assets added in the current period
Assets with transactions dated after the retirement date you enter Assets that are
multiply distributed and one or more values do not meet the mass retirement selection
criteria
For reinstatements, assets retired during a prior fiscal year
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Asset Retirements
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Guided Demonstration - Perform a Mass Retirement

(N) Mass Transactions > Retirements > Create and Reinstate
1.
In the Mass Retirements form, enter the following data:

Field Name
Value
Book
OPS CORP
Retire Date
Accept Default
Retirement Type
Sale
Proceeds of Sale
5,000,000
Cost of Removal
50,000
Location
USA-CA-SAN FRANCISCO-OFFICE1
2.
(B) Create
3.
4.
Select the Mass Retirements Report line.
5.
(B) View Output
6.
Close the View Output window and then close the Requests form.
7.
Reopen the Mass Retirements form.
8.
Query the mass retirement you just created.
9.
(B) Retire
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10. Select the Mass Retirements Report line.

11. (B) View Output
12. Back in the Mass Retirements form, query the mass retirement you just performed.
13. (B) Undo
14. (B) OK
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Asset Retirements
External Retirements
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External Retirements
Mass External Retirements
(N) Mass Transactions > External Retirements
Oracle Assets allows you to perform mass retirements on a set of assets by populating an
external interface table with these assets and processing them in a batch.
Why Use Mass External Retirements
The Mass Retirements Oracle Assets form does not allow partial unit retirements. Partial unit
retirements can be done in mass for assets by using the Mass External Retirement feature.
Oracle Asset forms do allow for partial cost retirements.
Mass External Retirements Processing
First populate the FA_MASS_EXT_RETIREMENTS interface table with valid data.
The "Post Mass External Retirements" concurrent program that starts the retirement
processes for each asset is started from the Submit Requests form.
After the concurrent program has completed, view the output file from the request and
verify that no errors have been reported.
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Asset Retirements
If any errors are reported, correct them and reset status from "Error" to "Post" for
those assets in the Mass External Retirements form.
After the Post Mass External Retirements concurrent program has finished, the gain/loss
program should be run.
Retirements and Reinstatements Application Program Interface (API)
Perform asset retirements, reinstatements, and their related undo transactions without going
thru the Asset Workbench. Use the Retirements API to submit your transactions using
PL/SQL.
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Reinstating Retired Assets
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Reinstating Retired Assets

The effect of your reinstatement depends on the status of the retirement.
Reinstating with a PENDING Status:
Choose Undo Retirement to delete the retirement transaction.
No journal entries are created, and there is no audit trail.
Reinstating with a PROCESSED Status:
Choose Reinstate to create the reinstatement transaction.
When you run the Calculate Gains and Losses program, Oracle Assets creates journal
entries to reverse the effects of the retirement.
Reversing a Reinstatement:
If you decide to reinstate a retired asset, you can query the reinstatement by using the
original retirement number.
- Choose Undo Reinstatement
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Asset Retirements
Calculate Gains and Losses Program
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Calculate Gains and Losses Program

Although the depreciation program automatically processes retirements, you can run the
Calculate Gains and Losses program several times during the period to reduce period end
processing time.
Reporting Currencies Considerations
If you are using Reporting Currencies, you can run the Calculate Gains and Losses
program only from your standard Oracle Assets responsibility. You cannot calculate
gains and losses from a Reporting Currencies reporting responsibility.
- There is a standard program request called MRC: Calculate Gain Loss in All Sets of
Books that can be run from the primary responsibility whereby Gain/Loss will be
calculated in all reporting books associated with the primary asset book.
When you run depreciation from an Reporting Currencies reporting responsibility, the
Calculate Gains and Losses program does not run automatically, as it does when you run
depreciation from your standard Oracle Assets responsibility.
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Asset Retirements
Practice - Perform a Retirement and Reinstatement

Overview
In this Practice, you will perform a partial asset retirement, run the Calculate Gains and Losses
program and then reinstate the retirement.
Assumptions

Practice.
to be processed.
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Tasks
Perform a Partial Asset Retirement
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Part of the asset with the tag number XXBLDG has been destroyed. You need to retire half of
the asset.
Process Asset Retirements
Run the appropriate program that will calculate gains and losses for the asset you retired.
Reinstate the Retirement
The XXBLDG asset has been rebuilt and the retirement needs to be cancelled.
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Asset Retirements
Solution Perform a Retirement and Reinstatement

Perform a Partial Asset Retirement
1.
Navigate to the Asset Workbench:
2.
Click (I) Find.
3.
In the Tag Number field, enter XXBLDG.
4.
In the Book field, enter OPS CORP
5.
Click (B) Find.
6.
Select (B) Retirements.
7.

Field Name
Book
OPS CORP
Retire Date
Accept default date
Cost Retired
2,500,000.00
Retirement Type
DESTROYED
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8.
Select (B) Done.
9.
Close the Assets window to return to the Navigator.
Process Asset Retirements
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10. Navigate to the Calculate Gains and Losses program submission form.
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11. In the Parameters window, enter OPS CORP.

12. Select (B) OK then (B) Submit.
13. View your request to ensure it completes normally:
(N) Other > Concurrent
14. Click (B) Find.
Reinstate the Retirement
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15. Navigate to the Asset Workbench and find the asset on which you performed the partial
retirement above.
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(N) Assets > Asset Workbench (I) Find

Asset Retirements
16. When the asset is displayed, select (B) Retirements.

17. Query the retirement you processed by entering CTRL + F11 in the Retirements form.
18. Note the Gain/Loss field has data. Select (B) Reinstate.
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19. Confirm the reinstatement then select (B) Cancel.
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Retirement Processing Flow
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Retirement Processing Flow

Each retirement transaction has a status.
A new retirement receives the status of PENDING.
The depreciation program automatically processes retirements.
After you run the depreciation or Calculate Gains and Losses program, the status changes
to PROCESSED.
When you reinstate a retired asset with a status of PROCESSED, Oracle Assets changes
the status to REINSTATE.
- After calculating gains and losses, the status becomes DELETED.
For books with a large volume of assets, run the Calculate Gains and Losses program several
times during the period to reduce the time the depreciation program takes to run at the end of
the period.
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Asset Retirements
Processing a Pending Retirement and Reinstatement
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Processing a Pending Retirement and Reinstatement

Processing Retirements with Status PENDING
Oracle Assets calculates the gain or loss for a retirement and removes the asset cost and
accumulated depreciation from the appropriate accounts.
It takes depreciation during the period of retirement according to the retirement
convention, and it takes any necessary ITC recapture.
It updates the status of the retirement to PROCESSED.
Processing Reinstatements with Status REINSTATE
Oracle Assets reinstates the cost and depreciation reserve to the appropriate accounts.
It determines depreciation adjustment for missed depreciation.
It updates the status of the retirement to DELETED.
Running this process separately reduces the end-of-period processing time, because some
processing is done in advance.
Partial unit retirements terminate the existing distribution and create a new distribution. Partial
unit reinstatements terminate the new distribution and recreate the old distribution.
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Asset Retirements
Calculating Depreciation for the Period Retired
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Calculating Depreciation for the Period Retired

Calculating Depreciation for Current and Prior Period Retirements
Oracle Assets calculates any depreciation for a current period retirement and automatically
backs out any excess depreciation resulting from a prior period retirement.
Specify whether to take depreciation in the year that you retire the asset for the depreciation
method (depreciate-in-year-retired flag).
Discussing Prorate Convention and Retirement Convention
Oracle Assets uses the prorate convention to determine how much depreciation to take in
the first and last years of an assets life based on the assets date placed in service.
Oracle Assets uses the retirement convention to determine how much depreciation to take
in the year retired based on the retirement date.
In the United States, the conventions are usually the same.
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Asset Retirements
Recording Retirements and Reinstatements
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Recording Retirements and Reinstatements

Oracle Assets creates different journal entries for each asset type.
For Capitalized Assets:
Charges or reverses depreciation for the year retired.
Removes the asset cost and accumulated depreciation from the corresponding accounts.
Clears the proceeds of sale and the cost of removal.
Recognizes gain or loss from the retirement.
For Construction-in-Process (CIP) Assets:
Removes the asset cost from the CIP cost account.
Clears the proceeds of sale and the cost of removal.
Recognizes gain or loss from the retirement.
For Expensed Items:
There are no journal entries for retirement
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Asset Retirements
Recording Retirements
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Recording Retirements
Full Retirement with Multiple Retirement Accounts
Accumulated Depreciation
Proceeds of Sale Clearing
*Cost of Removal Gain
*Net Book Value Retired Gain
*Revaluation Reserve Retired Gain
Asset Cost
*Proceeds of Sale Gain
Cost of Removal Clearing
Full Retirement with a Single Gain or Loss Account
Proceeds of Sale Clearing
Asset Cost
Cost of Removal Clearing
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2,750
2,000
500
1,000
250
Cr
4,000
2,000
500
2,750
2,000
Asset Retirements
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4,000
500
*Gain or Loss
* Note the different components of the gain or loss amount.
250
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Recording a Retirement on Multiple Accounts
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Recording a Retirement on Multiple Accounts

You can create journal entries to multiple accounts defined for the book.
Identifying Separate Accounts for Each Component of Gain or Loss:
Proceeds of sale
Cost of removal
Net book value retired
Revaluation reserve retired
Separate Account Sets for Gains and Losses
If the retirement results in a gain, Oracle Assets creates journal entries to the gain
accounts.
If the retirement results in a loss, Oracle Assets creates journal entries to the loss
accounts.
To use a single gain or loss account, enter the same account for each of the gain and loss
accounts.
- The net effect is a single gain or loss journal entry.
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Asset Retirements
Retirement Journal Entries Example
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Retirement Journal Entries Example

Journal Entries Created by Oracle Assets
Dr
Depreciation Expense
250
2,500
Proceeds of Sale (clearing account)
2,000
Removal Cost (clearing account)
Gain or Loss
Asset Cost
Journal Entries Created by Oracle Receivables
Accounts Receivable
2,000
Proceeds of Sale (clearing account)
Journal Entries Created by Oracle Payables
Removal Cost (clearing account)
500
Accounts Payable
Note: A single gain or loss account was used in this example.
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500
250
4,000
2,000
500
Recording Prior Period Reinstatement Entries
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Recording Prior Period Reinstatement Entries

Qtr
Period
Year 1
Q1
Q2
Q3
Q4
Year 2
Q1
Q2
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Q4
Asset
Cost
$4,000
Accum
Depr
$ 250
YTD
Depreciation
$ 250
Depreciation
Expense
$ 250
$4,000
$ 500
$ 500
$ 250
$4,000
$ 750
$ 750
$ 250
$4,000
$1,000
$1,000
$ 250
$ 250
$ 250
$4,000
$1,750
$ 750
$ 500
$4,000
$2,000
$1,000
$ 250
Asset Retirements
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Retirement Reports
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Asset Retirements
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Retirement Reports
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Asset Retirements
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Retirement Reports
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Asset Retirements
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Summary
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Asset Retirements
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Asset Accounting
Chapter 11
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Asset Accounting
Chapter 11 - Page 1
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Asset Accounting
Chapter 11 - Page 2
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Asset Accounting
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Asset Accounting
Chapter 11 - Page 3
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Objectives
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Asset Accounting
Chapter 11 - Page 4
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Agenda
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Asset Accounting
Chapter 11 - Page 5
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Setting Up Asset Accounting
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Setting Up Asset Accounting

Define Your Ledger
In Oracle General Ledger:
(N) Setup > Financials > Accounting Setup Manager > Accounting Setups
In Oracle Assets:
(N) Setup > Financials > General Ledger > Accounting Setup Manager > Accounting Setups
You need to define at least one ledger before you can implement and use Oracle Assets. A
ledger includes an accounting calendar, a functional currency, and an account structure.
If the ledger has not been defined during Oracle General Ledger setup, complete as follows:
Define the chart of accounts using the accounting key flexfield. Oracle Assets requires
the cost center qualifier to be designated in the accounting flexfield. The accounting key
flexfield is shared by all Oracle Applications.
Define the general ledger accounting calendars and the accounting period types.
Enable the functional currency that you want to use with the ledger.
Define, enable, and allow posting of values.
Define a ledger.
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Asset Accounting
Chapter 11 - Page 6
Assign the ledger to a responsibility.

You can use Oracle Assets with multiple ledgers within a single installation.
Define Additional Journal Entry Sources
(N) Setup > Journal > Sources
In Oracle Assets:
(N) Setup > Financials > General Ledger > Journal Sources
If you do not install Oracle General Ledger, use the Journal Entry Sources window in Oracle
Assets to define additional journal entry sources. Journal entry sources are used to identify the
origin of your journal entry transactions.
If you previously defined your journal entry sources while setting up Oracle General Ledger,
Oracle Assets will use those values as defaults.
Define Additional Journal Entry Categories
(N) Setup > Journal > Categories
In Oracle Assets:
(N) Setup > Financials > General Ledger > Journal Categories
If you do not install Oracle General Ledger, use the Journal Entry Categories window in Oracle
Assets to define additional journal entry categories. Journal entry categories describe the
purpose or type of your journal entries.
If you previously defined your journal entry categories while setting up Oracle General Ledger,
Oracle Assets will use those values as defaults.
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Asset Accounting
Chapter 11 - Page 7
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Assets Journal Entries Flow
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Assets Journal Entries Flow

(N) Create Accounting
Oracle Assets creates journal entries for depreciation expense, asset cost, and other accounts.
Oracle Assets automatically creates transaction journal entries for your general ledger when
you run the Create Accounting program if you check the Create Journal Entries check box.
Otherwise, Oracle Assets will not create journal entries and you can run the Transfer Journal
Entries to GL Assets concurrent program at a later time.
Oracle Assets creates journal entries that summarize the activity for each account for each
transaction type.
The general ledger period for which you want to create journal entries must be open or
future entry.
The period name used in the depreciation calendar assigned to the asset book must be the
same as the period name in the general ledger calendar for the ledger you want to send
the journal entries to.
When you run the Create Accounting program, Oracle Assets sends entries directly to the
GL_JE_BATCHES, GL_JE_HEADERS, and GL_JE_LINES tables.
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Asset Accounting
Chapter 11 - Page 8
Oracle Assets allows you to run the Create Accounting program multiple times before
closing the depreciation period.
- You can post journal entries to Oracle General Ledger for all transactions that have
occurred thus far in an open depreciation period.
- If additional transactions occur during the open depreciation period, you need to
rerun Depreciation, then you can rerun the Create Accounting program.
See the 12 Asset Management Fundamentals lesson Asset Books for more detailed information
on Asset Books setup requirements.
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Chapter 11 - Page 9
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Oracle Subledger Accounting
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Oracle Subledger Accounting

Oracle Assets is fully integrated with Oracle Subledger Accounting for:
Creating accounting entries
Transaction drilldown
Reporting
By default, Subledger Accounting is used to generate accounts.
If the FA: Use Workflow Account Generation profile option is set to Yes, the account
generation rules set up in Oracle Workflow will be used.
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Asset Accounting
Accounting Event Entities and Classes
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Accounting Events
Oracle Assets creates accounting events for every asset transaction that has accounting impact.
The Create Accounting process creates subledger accounting entries for these accounting events.
Note: You do not need to run depreciation to process accounting for additions.
Oracle Assets groups all the accounting events classes into the following four event entities:
Transactions: This event entity groups the following event classes: Additions,
Adjustment, Capitalization, Category Reclass, CIP Additions, CIP Adjustments, CIP
Category Reclass, CIP Retirements, CIP Revaluation, CIP Transfers, CIP Unit
Adjustments, Depreciation Adjustments, Retirements, Retirement Adjustments,
Revaluation, Terminal Gain and Loss, Transfers, Unit Adjustments, and Unplanned
Depreciation.
Depreciation: This event entity groups the following event classes: Depreciation and
Rollback Depreciation.
Inter Asset Transactions: This event entity groups the following event classes: Source
Line Transfers, CIP Source Line Transfers, and Reserve Transfers.
Deferred Depreciation: This event entity groups the following event classes: Deferred
Depreciation.
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Asset Accounting
Some event classes are divided into event types. For example, the Retirements event class is
divided into the Retirements and Reinstatements event types. Event classes are associated with
process categories using the Event Class options. Process categories allow you to run Create
Accounting for a specific process. For example, if you want to run accounting for the
Revaluation transaction then you can specify the Revaluation process category while running
Create Accounting program.
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Create Accounting Assets Program
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Create Accounting Assets Program

The Create Accounting Assets concurrent program:
Creates journal entries for Oracle Assets transactions.
Journal entries can be transferred to and posted to General Ledger.
You can re-run the Transfer Journal Entries to GL Assets concurrent program to post
journal entries at a later time.
Submit the process from the Create Accounting Menu.
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Asset Accounting
Guided Demonstration - Run Create Accounting

1.
Open the Submit Requests window.

(N) Create Accounting
2.
In the Parameters window, enter the following:

Field
Value
Book Type Code
OPS CORP
End Date
Leave as the system date
Accounting Mode
Draft
Errors Only
No
Report
Summary
Include User Transaction Identifiers
No
Note: The Transfer to General Ledger and Post in General Ledger fields are disabled when
you run the process in the Draft accounting mode.
3.
(B) Okay.
4.
(B) Submit.
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Journal Entries Created
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Journal Entries Created

The Create Accounting process creates journal entries for the appropriate general ledger set of
books. You can review these journal entries in the general ledger and then post them.
You can create journal entries for any general ledger. If you do not use Oracle General
Ledger, you can copy the journal entry information from the GL tables.
Adjusting Journal Entries
Oracle Assets creates adjusting journal entries to depreciation expense and accumulated
depreciation accounts when you enter prior period additions, transfers, or retirements:
For a prior period addition, Oracle Assets creates journal entries for the missed
depreciation.
For a prior period transfer, Oracle Assets reverses a portion of the depreciation expense
posted to the from depreciation expense account and posts it to the to depreciation
expense account.
For prior period retirements, Oracle Assets creates journal entries that reverse the
depreciation taken for periods after the retirement prorate date.
Depreciation Adjustments
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Asset Accounting
Oracle Assets creates separate journal entries for adjustments to depreciation expense and
current period depreciation. You can review the effect of your adjustment transaction and your
current period depreciation expense separately in the general ledger.
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Reconciling Data in Oracle Assets
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Reconciling Assets Data

To confirm data in reports, reconcile Oracle Assets to Oracle Payables and Oracle
Projects, and to non-Oracle feeder systems.
You use reports to reconcile journal entries that are sent to Oracle General Ledger.
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Generating Reports to Reconcile to the General Ledger
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Generating Reports to Reconcile to the General Ledger

When you run depreciation in Oracle Assets and then run Create Accounting, journal entries
can be automatically transferred to the general ledger You can also choose to have journal
entries automatically posted to the general ledger when you run Create Accounting.
At the end of each period, use the Account Analysis Report in Oracle Subledger Accounting
(SLA) to reconcile journal entries with Oracle General Ledgers Journals - General Report as
follows:
Use the Journals - General Report (parameter set to Unposted Journals status) to review
unposted journal batches and associated journals.
- Use this information to trace transactions back to the original source.
Use the Account Analysis report to list all journal entry lines and detailed information on
the asset transactions.
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Reconciling an Asset Cost Account
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Reconciling an Asset Cost Account

Use the Detail Trial Balance Report in Oracle General Ledger to reconcile asset additions
imported into General Ledger from Oracle Payables.
Use the General Ledger Report in Oracle General Ledger to list beginning and ending
account balances and all journal entry lines affecting each account balance in the
functional and foreign currencies.Use this report to review journal information and to
trace each transaction back to its original source.
Match the ending balance of the Cost Summary Report with the Cost Detail Report.
Match the ending balance of the CIP Summary Report with CIP Detail Report.
Match the ending balance of the Reserve Summary Report with the Reserve Detail
Report.
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Reconciling Asset Cost Accounts
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Reconciling Asset Cost Accounts

Reconcile the following reports information to the Oracle Assets Cost Detail Report:
Asset Additions Report > Match the cost with match the additions column on the Cost
Detail Report.
Cost Adjustments Report > Match the net change column with the adjustments column
on the Cost Detail Report.
Asset Retirements Report > Match the cost retired column with the retirements column
Asset Reclassification Reconciliation Report > Match the cost column (reflecting
transferred costs) with the reclass column on the Cost Detail Report. This report lists the
reclassification of assets reflected in adjusting journal entries that were created when you
ran the Create Journal Entries program.
Asset Transfer Reconciliation Report > Match the cost column with the transfers column
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Reconciling a CIP Cost Account
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Reconciling a CIP Cost Account

Reconcile the following reports with the CIP Detail Report:
Asset Additions Report > Match the cost column with the additions column on the CIP
Detail Report for CIP assets.
Cost Adjustments Report > Match the net change column with the adjustments column
on the CIP Detail Report.
Asset Retirements Report > Match the cost retired column with the retirements column
on the CIP Detail Report.
CIP Capitalization Report > Match the cost column with the capitalized column on the
CIP Detail Report.
Asset Reclassification Reconciliation Report > Match the cost column (reflecting
transferred costs) to the reclass column on the CIP Detail Report.
Asset Transfer Reconciliation Report > Match the assigned cost column with the transfers
column on the CIP Detail Report.
CIP Assets Report > Match the cost column with the ending balance column on the CIP
Detail Report.
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Reconciling a Reserve Account
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Reconciling a Reserve Account

Reconcile the following reports to the columns in the Reserve Detail Report:
Match the following columns >
Report Name and Column Name
Reserve Detail Report Column
Asset Additions Report

-Accumulated depreciation column
Additions column
Reserve Adjustments Report

-Reserve adjustments column
Adjustments column
Asset Retirements Report

-Difference between Cost retired and Net book value
retired column
Retirements column
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Asset Reclassification Reconciliation Report

Reclasses column
Asset Accounting
Report Name and Column Name
Reserve Detail Report Column
Asset Reconciliation Reserve Ledger Report

-Depreciation amount column
Depreciation column
Asset Transfers Report

Transfers column
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Reconciling Depreciation Expense

Use the Journal Entry Reserve Ledger Report to find out how much depreciation expense
Oracle Assets charged to a depreciation expense account for any accounting period.
Reconcile depreciation expense with the General Ledger Report or the SLA Account
Analysis Report.
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Reconciling Mass Additions
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Reconciling Mass Additions

Use the following reports to track mass additions from the time you import them from the
accounts payable system to the time you post them in Oracle Assets:
1. The Mass Additions Create Report provides a complete audit trail of the mass additions
created by Oracle Payables. The report shows all invoice line items that were split,
merged, deleted, placed on hold, and prepared for posting.
2. The Mass Additions Posting Report shows an audit trail of assets that were created from
mass additions when you ran the Post Mass Additions to Oracle Assets program. Oracle
Assets posts mass additions with a POST status.
3. The Cost Clearing Reconciliation Report shows all assets created or adjusted during an
accounting period for which Oracle Assets creates journal entries to asset clearing
accounts. Use this report to reconcile clearing accounts between the general ledger and
Oracle Assets.
4. The Additions by Source Report shows posted mass additions and manual mass
additions, and should be reconciled with the Asset Additions Report and the Mass
Additions Posting Report. Its current cost column should match with the cost column on
the Mass Additions Posting Report.
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5. Oracle Assets creates journal entries for the general ledger.

6. Use the Mass Additions Status Report to review source lines by queue name in the Mass
Additions interface.
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Asset Inquiry & Reporting

Chapter 12
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Chapter 12 - Page 1
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Chapter 12 - Page 2
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Objectives
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Chapter 12 - Page 4
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Agenda
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Viewing Asset Information Online
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Viewing Asset Information Online

You can view and query assets online to verify or research asset information:
Perform online inquiries to view the financial information about an asset
Query all assets assigned to a general ledger account by asset detail, assignment, source
lines, and lease
Query all assets assigned to a depreciation account
View the transaction, depreciation, and cost history of an asset
View transactions for any depreciation book and accounting period
View accounting lines for transactions
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Chapter 12 - Page 6
Types of Asset Inquiries
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Types of Asset Inquires

To find an asset by detail, enter asset descriptive information, such as asset number,
description, or category, as the search criteria.
To find an asset by assignment, enter assignment information as the search criteria. If you
want to search using the expense account, enter a book first.
To find an asset by source line, enter invoice information, such as supplier or invoice
number, or project information, such as project number or task number, as the search
criteria.
To find an asset by lease, enter lease information, such as the lessor, lease number, or
lease description, as the search criteria.
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Chapter 12 - Page 7
Asset Inquiry Options
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Asset Inquiry Options

(N) Inquiry > Financial Information
Use the Financial Information windows to view descriptive and financial information for an
asset. You can review the transactions, depreciation, and cost history of the asset you select.
(N) Inquiry > Transaction History
Use the Transaction History windows to review all the transactions for any book, accounting
period, transaction type, or range of assets.
You cannot update information from the asset inquiry forms.
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Chapter 12 - Page 8
iAssets Search for Assets
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iAssets Search for Assets

Oracle iAssets includes a powerful search tool you can use to find any assets that are available
in the Oracle Assets system. Oracle iAssets includes two types of search mechanisms:
Simple Search: The Simple Search page allows you to search by asset number,
description, serial number, tag number, employee name, and location.
Advanced Search: If you want to search using additional criteria, you can use the
Advanced Search. The Advanced Search page enables you to search for specific assets or
for many assets containing the same criteria. By default, the Advanced Search page
allows you to search by asset number, description, tag number, and serial number. You
can add additional search criteria from a list of values.
Note: The assets you can query are determined by your security options setup.
When you find assets, you have the option to add them to an asset list. You can search for more
assets, save the asset list for later use, or use the asset list to create transfer requests.
Simple Search
Use the Simple Search page to search for assets. You must enter at least one of the search
criteria listed on the simple search page, but can enter as many as you like. The more
information you enter, the more precise your search results will be.
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Chapter 12 - Page 9
Advanced Search
The Advanced Search page enables you to enter more specific information about assets than
does the Simple Search page. You can search on any of the fields listed on the page, as well as
add additional fields on which to conduct your search by choosing additional fields from the
Add Another list. You can also narrow your search for each field. For example, if you search
by asset number, you can search for a specific asset number, or an asset number that contains,
starts with, or ends with a particular set of numbers.
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Viewing Financial Information
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Viewing Financial Information

(N) Inquiry > Financial Information (B) Assignments
Displays the current assignment information for the asset.
(N) Inquiry > Financial Information (B) Source Lines
If the asset was created from capital asset lines in Oracle Projects, Oracle Assets displays
the Project Number and Task Number of the asset.
- Choose the Project Details button to view detail project information about the asset.
The Asset Line Details window includes the following project information for your
asset: expenditure type, item date, employee, supplier, quantity, CIP cost,
expenditure organization, nonlabor resource, and nonlabor organization.
(N) Inquiry > Financial Information (B) Books
The View Depreciation window shows each periods depreciation amounts that are
updated each time you run depreciation.
- Any unplanned depreciation amounts are included in the depreciation expense per
period for each asset and book.
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If you change any information such as the asset cost in the period that you added the
asset, Oracle Assets updates the original ADDITION transaction to ADDITION/VOID
transaction in the Cost History.
- Any unplanned depreciation amounts appear as ADJUSTMENT transactions.
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Viewing Transaction History
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Viewing Transaction History

To perform a transaction history inquiry:
1. In the Find Transactions window, enter search criteria for your inquiry. You must enter a
Book and Reference Number or Asset Numbers to query a transaction history. You can
optionally enter other search criteria, including Periods, Transaction Type, and Category.
2. (B) Find. You can see a summary of the transactions for the asset.
3. To view details, check an asset and then choose the Details button.
Note: You can view the detail accounting lines for the transaction in the form of a balanced
accounting entry (i.e., debits equal credits). You can also choose to view the detail accounting
as taccounts.
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Viewing Transaction Accounting
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Viewing Transaction Accounting

In Oracle Assets, you can view detailed accounting information for asset transactions in the
following formats:
Accounting Lines - displays balanced accounting information in the form of debits and
credits.
T Accounts - displays underlying accounting information in graphical t-account format.
Activity Summary - displays net activity for transaction and account balances.
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Viewing Subledger Accounting Transactions
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Viewing Subledger Accounting Transactions

In Oracle Assets, you can view the following transactions in Oracle Subledger Accounting:
Accounting Events
Journal Entries
Journal Entry Lines
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Guided Demonstration -Perform Asset Inquiries

1.
In the Find Assets window, enter 100111 in the Asset Number field and OPS CORP in the
Book field, and select (B) Find.
2.
When the Find is complete, select (B) Assignments to view the assignment information for
the asset.
3.
Return to the Assets form and select (B) Source Lines. Review the Source Line information
for the asset.
4.
Return to the Assets form and select (B) Books. Review the Financial information for the
asset.
5.
Select (B) Transactions and click on the ADDITION transaction type line.
6.
Select (B) Details to review the detail information for the ADDITION.
7.
Close windows until you return to the View Financial Information form. Select (T)
Depreciation and view depreciation history for the asset.
8.
Return to the View Financial Information form and select (T) Cost History. Review the
information.
9.
Go back to (T) Depreciation and select (M) Tools > View Accounting. Click (B) View
Journal Entry. Select (B) T Accounts.
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10. In the Options form, select (B) T Accounts and note the T Account presentation. Select (B)
Activity Summary and review the information.
11. Return to the Navigator.
12. In the Find Transactions form, enter the following data:

Field Name
Book
Asset Numbers
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Value
OPS CORP
101125 - 101125
13. Select (B) Find.
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14. In the Transaction History form, select (M) Tools > View Accounting. Note the accounting
data also is available in this type of inquiry.
15. Close all windows and return to the navigator.

(N) Inquiry > Subledger Accounting > Accounting Events
16. On the Accounting Events page, enter:
Field Name
Value
From Transaction Date
01-Nov-2006
To Transaction Date
30-Apr-2007
Ledger
Vision Operations (USA)
17. (B) Go.

18. Click Show on any transaction in the list of accounting events.
19. (B) View Transaction. The Transaction History window in Oracle Assets opens, displaying
information about the accounting event.
20. Close the Transaction History window.
21. Go back to the Accounting Events window (you may need to click (I) Back) and click (B)
View Journal Entries to view journal entries for this accounting event.
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22. Click (B) View T-Account.
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23. In Oracle Assets on the Options window, click (B) T Accounts.

24. Close all pages and forms.
(N) Inquiry > Subledger Accounting > Journal Entries
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25. On the Subledger Journal Entries page, enter:

Field Name
Ledger (is)
From GL Date (after)
26. (B) Go.
Value

31-Dec-2006
27. Click the Select check box next to the first two journal entries.
28. (B) Compare.
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29. Close the Subledger Journal Entries page.
(N) Inquiry > Subledger Accounting > Journal Entry Lines
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30. On the Journal Entry Lines page, enter:

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Field Name
Value
Ledger (is)
Balancing Segment (is)
01
31. (B) Go.

32. Select one of the transactions.
33. Click (B) View Transaction.
34. Click (B) View Journal Entry.
35. Close the Subledger Journal Entry Lines window.
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Practice - Perform Asset Inquiries

Overview
In this Practice, you will perform inquiries to obtain asset information.
Assumptions

Practice.
The segment separator for the accounting flexfield may not be a dash -. Substitute the
applicable segment separator if necessary.
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Tasks
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Perform a Financial Information Inquiry
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You have been asked to provide the following information for OPS CORP book asset # 100081:
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Where was its last known location?
What were the accounts used to record the original addition?
How much depreciation expense was recorded for the asset in the period JUL-96?
Investigate an Asset Transaction
You have been asked to find out information for an asset transaction and have only been given
the Reference Number. Youve been informed the asset is in the OPS CORP book and the
Reference Number is 108.
What is the Asset Number and Description?
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Where is the asset located?
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Perform Inquiries in Oracle Subledger Accounting

From Oracle Assets, perform the following Oracle Subledger Accounting inquiries:
Accounting Events Find accounting events with a From Transaction Date of

November 1, 2006, a To Transaction Date of April 30, 2007, and the Ledger Vision
Operations (USA). View the transaction history and T-accounts for one of these
accounting events.
Journal Entries Find journal entries in the ledger Vision Operations (USA) The From
GL Date should be after December 31, 2006. Compare two journal entries from the list
of journal entries.
Journal Entry Lines Find journal entry lines in the Vision Operation (USA) ledger
with a balancing segment of 01. Select one of the journal entry lines and view the
transaction history and journal entry.
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Solution Perform Asset Inquiries

Perform a Financial Information Inquiry
1.
Navigate to the Financial Information inquiry form:
2.
In the Find Assets window, enter 100081 in the Asset Number field and OPS CORP in the
Book field and select (B) Find.
3.
Select (B) Assignments and click in the Location field. Select (I) Edit Field. Note the
Location which is USA-CA-SAN FRANCISCO-NONE. Close the Assignments form.
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4.
Select the (B) Books from the Assets form.
5.
In the View Financial Information form, select (B) Transactions.
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6.
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Select (M) Tools > View Accounting and note the accounts used to record the original
addition:
DR 01-740-1530-0000-000
CR 01-000-1570-0000-000
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30,000.00
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30,000.00
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7.
Close windows until you return to the View Financial Information form. Select (B)
Depreciation.
8.
In the Depreciation tabbed region, scroll down until you see the period JUL-96. Note that
the depreciation expense for this period was 250.00.
9.
Close all windows and return to the navigator.
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Investigate an Asset Transaction

10. Navigate to the Transaction History inquiry form:
11. In the Find Transactions form, enter the Book OPS CORP and the Reference Number 108.
Select (B) Find.
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12. Note that the asset number is 100071 and the description is LAND.
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13. To find the Location, select (I) Find.

14. In the Find Transactions form, clear the Reference Number field and enter 100071 in the
Asset Numbers range field. Select (B) Find.
15. In the Transaction History window, click on the TRANSFER IN line and select (B) Details.
16. Click on the Location field in the Transaction Details form. Select (I) Edit Field and note the
Location is USA-CA-SAN FRANCISCO-NONE. Close all windows and return to the
Navigator.
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Perform Inquiries in Oracle Subledger Accounting

(N) Inquiry > Subledger Accounting > Accounting Events
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17. On the Accounting Events page, enter:
ra
Field Name
Value
From Transaction Date
01-Nov-2006
To Transaction Date
30-Apr-2007
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Ledger
18. Click (B) Go.

19. Click Show on the first transaction in the list of accounting events.
20. (B) View Transaction. The Transaction History window in Oracle Assets opens, displaying
information about the accounting event.
21. Close the Transaction History window.
22. Go back to the Accounting Events window (you may need to click (I) Back) and click (B)
View Journal Entries to view journal entries for this accounting event.
23. Click (B) View T-Account.
24. In Oracle Assets on the Options window, click (B) T Accounts.
25. Close all pages and forms.
(N) Inquiry > Subledger Accounting > Journal Entries
26. On the Subledger Journal Entries page, enter:
Field Name
Ledger (is)
From GL Date (after)
31-Dec-2006
27. (B) Go.
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28. Click the Select check box next to the first two journal entries.
29. (B) Compare.
30. Close the Subledger Journal Entries page.
(N) Inquiry > Subledger Accounting > Journal Entry Lines

31. On the Journal Entry Lines page, enter:
Field Name
Ledger (is)
Value
Balancing Segment (is)
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32. Click (B) Go.
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33. Select one of the transactions.

34. (B) View Transaction.
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35. (B) View Journal Entry.

36. Close the Subledger Journal Entry Lines window.
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iAssets
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iAssets
Oracle iAssets is a web portal designed to help employees manage and access
information about a company's capital assets, such as equipment and machinery.
Oracle iAssets supports self-service transfer of assets, enabling employees to keep track
of equipment location and ownership.
- This enables companies to maintain an accurate account of their capital spending
necessary to support capital budgeting.
- Tracking movements of assets is also crucial for planning maintenance services and
reducing resources for physical inventory.
This self-service product automates approval and enforcement of business rules. Oracle
iAssets offers real-time inquiries of information pertaining to your fixed assets.
You can access financial and other supporting data about your assets for analysis and
decision support.
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iAssets Setup Steps
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iAssets Setup Steps

Before you set up Oracle iAssets, set up Oracle Applications responsibilities and users for the
implementation. Oracle iAssets provides Oracle iAssets responsibilities.
Set Up Underlying Oracle Applications Technology
You need to set up underlying Oracle Applications technology, which includes the
following steps:
- Perform systemwide setup tasks such as configuring concurrent managers and
printers
- Manage data security, which includes setting up responsibilities to allow access to a
specific set of business data and complete a specific set of transactions, and
assigning individual users to one or more of these responsibilities.
- Set up Oracle Workflow
Oracle Assets Setup Steps
Before implementing Oracle iAssets, you must implement Oracle Assets.
Oracle Human Resources Setup Steps
Before implementing Oracle iAssets, you must implement Oracle Human Resources.
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Oracle iAssets Setup Steps

1. Set up Rules
2. Set up Profile Options
3. Assign Rule Names to User Responsibilities
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iAssets Setup StepsRules
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Guided Demonstration - iAssets Setup-Rules

Responsibility: iAssets Setup Administrator
Set up Rules
To define self service asset transfer rules:
1.
Open the Create Rule page.

Setup > Rules (B) Create New Rule
2.
Enter XX_Demo in the Rule Name field.
3.
Enter a description of the rule.
4.
In the Corporate Book field, enter OPS CORP.
5.
Determine whether users will be able to use self service transfer functionality.
6.
The Enable SelfService Transfer Functionality check box must be checked to enable users
to create transfer requests.
If you do not check this check box, users will only be able to search and view assets.
7.
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Determine whether users will be able to enter a transfer effective date while requesting a
transfer.
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If you check the Allow userenterable transaction date check box, users will be able to enter
the current date or any date within the current fiscal year. Users will not be able to enter
future dates.
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If you do not check this check box, the transfer date is set to the date the transfer is
approved.
Approval Options
8.
Determine whether fixed asset manager (iAssets manager) approval is required before
applying any self service transfers.
9.
If you check the Require iAssets Manager approval before applying any selfservice
transfers check box, then Oracle iAssets will require approval from the fixed asset manager.
The fixed asset manager can review the transfer lines from the iAssets Manager
Responsibility and change the request status.
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If you do not check the check box, after management approval, all transfer lines will be
transferred to Oracle Assets with a status of Post.
10. Determine the approval type that will be required for each transfer request.
Both Releasing and Destination approvals required: If you choose this option, an Approver
field appears for each asset selected for transfer on both the releasing and destination
information pages. Both of these fields are required. This option is the default approval type.
No approvals required: If you choose this option, all transfer requests will be automatically
approved.
Only Destination approvals required: If you choose this option, no Approver field will be
displayed on the releasing information page. The Approver field will appear on the
destination information page.
Only Releasing approvals required: If you choose this option, the Releasing Approver field
is required. No Approver field will be displayed on the destination information page.
11. Determine the approval method that will be required for each transfer request.
Cost Centerbased approvals: If you choose this option, the default approver will be the cost
center manager.
Management hierarchybased approvals: If you choose this option, the default approver will
be based on the employee hierarchy relationship. The employee is the person for whom the
transfer is requested. The approver defaults to the user who logs in. This option is the default
approval method.
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Security Options:
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12. Choose the accounting segments that will be displayed throughout Oracle iAssets.
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13. Check the Enforce Security by Cost Center check box to allow users to view and perform
transactions only on assets in their cost center.
If you do not check this check box, users will be able to view and perform transactions on
assets in all cost centers.
Search Options:
14. Determine whether users will be restricted to search only their own requests.
If you choose the Restrict users to only search for their saved requests check box, users will
be able to search only their saved requests. If this check box is not checked, users will be
able to query all requests on the system.
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Custom Options:
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15. Determine whether you want to add any companyspecific instructions that users need to
follow before submitting a transfer. To add these instructions, you need to check the Enable
custom text input check box, and enter the companyspecific information in the Custom
Text box. This text is visible in the content container on the Create Transfer Request:
Request Details page.
16. (B) Finish
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iAssets Setup StepsProfile Options
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iAssets Setup StepsProfile Options

Each rule must have a rule name defined in the IA: iAssets Rule Name profile option. Once the
rule name is assigned to a responsibility, the responsibility is governed by the controls and
options set up in that rule. This profile option must be set at the responsibility level.
Note: The IA: Assets Rule ID profile option is automatically populated based on the value you
enter for the IA: iAssets Rule Name profile option. You cannot update the IA: Assets Rule ID
profile option.
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iAssets Setup StepsUser Responsibilities
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iAssets Setup StepsUser Responsibilities

After defining rule names in the IA: iAssets Rule Name profile option, you must assign each
rule name to a user responsibility. Every Oracle iAssets user responsibility and Oracle iAssets
approver responsibility must be assigned a rule name. Otherwise, when users log into an
Oracle iAssets responsibility, they will receive an error message and will be unable to proceed.
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Oracle Assets Reporting
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Oracle Assets Reporting

Use Oracle Assets standard reports and listings to keep track of your assets, and to
reconcile Oracle Assets to your general ledger.
Oracle Assets standard reports and listings include both standard fixed format reports and
standard variable format reports. You run standard reports and listings from Oracle
Assets or from the Oracle Report Manager.
Note: When you run reports for assets using bonus rules, the bonus depreciation is included in
the depreciation expense column and the bonus reserve is included in the accumulated
depreciation column.
To run a standard report, listing, or request set:
1. Open the Submit Requests window.
2. Decide whether to run a request or request set, then select the request or request set you
want to run.
3. Enter the request parameters.
4. (B) Submit
5. Note the Request ID.
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6. Review the status of your request.
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Assets Reports Groupings
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Assets Reports Groupings

See the Oracle Assets User Guide Release 12 for detail information on all available reports.
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Variable Format Reports
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Variable Format Reports

Many of the Oracle Assets reports are available as variable format reports, which means you
can view and manipulate the report data in the desktop application of your choice. For
example, you can download the information into Microsoft Excel and sort, analyze, and
manipulate the report data using familiar spreadsheet features. You can also format the report
as an HTML file and place it on your Web server or directly into the database for general
access.
To create a variable format report, an attribute set that contains formatting instructions is
applied to Oracle Assets report data. You also have a variety of options to publish your report.
In Oracle Applications, attribute sets are defined using the RXi Report Administration Tool.
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Assets Reports Using XML Publisher
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Assets Reports Using XML Publisher

XML (eXtensible Markup Language).
You can generate major asset transaction reports with XML Publisher.
You can design and control how the report outputs are presented in separate template
files.
XML Publisher merges your designed template files with the report data to create
published documents in PDF
Reports support color, images, font styles, headers and footers, and other formatting.
Create new report templates or modify existing templates to view your report output.
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Summary
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Tax Accounting
Chapter 13
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Tax Accounting
Chapter 13 - Page 1
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Chapter 13 - Page 2
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Tax Accounting
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Tax Accounting
Chapter 13 - Page 3
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Objectives
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Chapter 13 - Page 4
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Objectives
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Tax Accounting
Chapter 13 - Page 5
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Agenda
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Tax Accounting
Chapter 13 - Page 6
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Creating a Tax Book
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Creating a Tax Book

You create tax books before you add and depreciate assets.
You set up a new tax books to comply to tax laws and to take advantage of optimal tax
strategies.
You set up multiple tax books that are associated for each corporate book.
You define independent tax depreciation books for each reporting authority.
You create a separate federal tax book and state tax book.
You copy assets into each book and depreciate these according to each books
depreciation rules.
- Several authorities may be able to use the same book. For example, some states use
information from the United States Federal tax book instead of requiring a separate
book.
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Tax Accounting
Chapter 13 - Page 7
Asset Books Regions
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Asset Books Regions

(N) Setup > Asset System > Book Controls
Before you can define an tax asset book, you must first setup the corporate asset book that the
tax book will be associated with. See the Release 12 Oracle Asset Management Fundamentals
module Asset Books for detailed information on setting up asset books.
You must complete each region for every tax book you define regardless of whether the
information will be used or not. For example, in defining a tax book, you must complete the
natural accounts and journal categories regions even if you do not intend to generate journal
entries for the book.
Special considerations when setting up a tax asset book are as follows:
Calendar Region
Choose the Tax book class. You must associate a Tax book with a previously setup
Corporate book.
Your tax book must have the same account structure, general ledger calendar, and
functional currency as the associated corporate book. If you want to create journal entries
from your tax book, you must enter a different G/L set of books for your tax book then
the associated corporate book. You can then Allow G/L Posting.
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Tax Accounting
Chapter 13 - Page 8
Use the prorate calendar with the smallest period size or resolution you need for
determining your depreciation rate. For example, you may want to use a monthly prorate
calendar in a tax book that uses a quarterly depreciation calendar to allow finer control of
the annual depreciation amount for some monthly prorate/method combinations.
Accounting Rules Region
Check Allow Reserve Adjustments if you want to allow changes to the accumulated
depreciation in your tax book.
You can Allow Cost/Expense Ceilings in a depreciation book; however, you cannot apply
a cost ceiling and an expense ceiling to the same asset in a depreciation book.
Check Allow CIP Assets if you want to be able to automatically add CIP assets to your
tax book when you add them to your corporate book.
If you choose to Allow Mass Copy into this tax book, choose whether to copy additions,
adjustments, retirements, and/or salvage value.
- Corporate book periods must map exactly into tax periods for Mass Copy. For
example, three corporate months must fit into each tax quarter.
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Chapter 13 - Page 9
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Guided Demonstration - Create a Tax Asset Book

1.
Enter Book Name of DEMO TAX BOOK.
2.
Change the Class to Tax.
3.
Description should also be DEMO TAX BOOK.
4.
Associated Corporate Book is OPS CORP.
5.
For GL Set of Books, accept Vision Operations.
6.
For both the Depreciation and Prorate Calendar choose Monthly from the LOV.
7.
Current Period should be DEC-YY (use you own preferred year but it should be a closed
year in the OPS CORP Book in order to later perform an Initial Mass Copy).
8.
Leave the Divide Depreciation field as is and let the Last Run Date for depreciation be the
default of today's date.
9.
Tab through the remaining fields in the Calendar region or click on the Accounting Rules
tab.
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10. Click the Allow Amortized Changes and Allow Mass Changes checkbox. Note that the
default for these checkboxes is unchecked.
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11. Accept the defaults for the Allow Revaluations section.
12. In the Tax Rules section, check the Allow Reserve Adjustments and the Allow Expense
Ceilings checkboxes.
13. Check the Allow Mass Copy checkbox and accept the default values displayed.
14. Tab through the remaining fields of the Accounting Rules region or click on the Natural
Accounts tab.
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Tax Accounting
15. Enter the following Natural Account values:

Gain
Loss
Clearing
Proceeds of Sale
7850
7851
1247
Cost of Removal
7852
7853
2240
Net Book Value

Retired
7854
7855
Reval Reserve Retired
7854
7855
Intercompany Receivables
1810
Intercompany Payables
2370
Deferred Depreciation Reserve
2540
Deferred Depreciation Expense
7860
Depreciation Adjustment
1690
Account Generator Defaults
01-000-9999-0000-000
16. Tab to the Journal Categories region.
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17. Select from the LOV or enter Assets as the Journal Source.
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18. For the Journal Categories fields, choose from the LOV or enter the following values:
Field Name
Value
Field Name
Value
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Additions
Addition
CIP Additions
CIP Addition
Adjustments
Adjustment
CIP Adjustments
CIP Adjustment
Retirement
CIP Retirements
CIP Retirement
Reclass
CIP Reclass
CIP Reclassification
Transfer
CIP Transfers
CIP Transfer
Deferred Depreciation
Retirements
Reclass
Transfers
Revaluation
Depreciation
19. (I) Save
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Revaluation
Depreciation
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Tax Accounting
Practice - Define a Tax Asset Book

Overview
In this Practice you will define a tax asset book.
Assumptions

Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this Practice.
Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA).
Replace XX in the Practice with a unique identifier such as your initials or a number.
(For Instructor Led Training classes, this number will be assigned to you). This is
Practice.
Replace the year references of YYYY and YY with the calendar year of your choice or
as directed by the Instructor (e.g. 2002 or Jan-02). Keep in mind though, that some
transactions require calendar dates and calendar periods be defined and enabled in order
to be processed.
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Enter Book Header and Calendar Regions Information
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Go to the Book Controls form and enter the following Asset Book header and Calendar region
data:
Field Name
Name
Class
Description
Value
XX_TAX BOOK
Tax
XX_TAX BOOK
Associated Corporate Book
OPS CORP
Ledger
Vision Operations
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Allow GL Posting
No (unchecked)
Depreciation Calendar
Monthly
Prorate Calendar
Monthly
Current Period
Dec-YY (Instructor will
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Tax Accounting
Field Name
Value
provide or use your own
preferred year)
Divide Depreciation
(accept default)
Depreciate if Retired in First Year
(accept default)
Last Depreciation Run
(accept default)
Enter Accounting Rules Region Information

Enter the following data in the Accounting Rules region:
Field Name
Value
Allow Amortized Changes
Yes (check)
Allow Mass Changes
Yes (check)
Create Intercompany Balancing

Entries
Yes (check)
Allow Revaluations
(accept default)
Enter Natural Accounts Region Information
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Enter the following data in the Natural Accounts region:

Gain
Loss
Clearing
Proceeds of Sale
7850
7851
1247
Cost of Removal
7852
7853
2240
Net Book Value Retired
7854
7855
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Reval Reserve Retired
7854
7855
Deferred Depreciation Reserve
2540
Deferred Depreciation Expense
7860
1690
Account Generator Defaults
01-000-9999-0000-000
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Tax Accounting
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Enter Tax Rules Region Information

Enter the following data in the Tax Rules region:
Field Name
Value
Allow Reserve Adjustments
Yes (check)
Allow Mass Copy
Yes (check)
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Tax Accounting
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Solution Define a Tax Asset Book

Enter Book Header and Calendar Regions Information
1.
Navigate to the Book Controls form.

2.
Enter the Book Controls Header and Calendar Region data per Task instruction.
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Enter Accounting Rules Region Information

3.
Tab through all the fields of the Calendar region or click on the Accounting Rules tab.
4.
Enter the Accounting Rules region data per Task instruction.
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Tax Accounting
Enter Natural Accounts Region Information
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5.
Tab through all the fields of the Accounting Rules region or click on the Natural Accounts
tab.
6.
Enter the Natural Accounts region data per Task instruction.
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Enter Tax Rules Region Information

10. Enter the Tax Rules region data per Task instruction.
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11. (I) Save
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Tax Accounting
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Prerequisites for Setting Up Tax Book Asset Categories
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Prerequisites for Setting Up Tax Book Asset Categories

(N) Setup > Asset System > Asset Categories
Before you can add assets to a newly defined tax asset book, you must assign already existing
asset categories to the tax book. See the Release 12 Oracle Asset Management Fundamentals
module Asset Categories for detailed information on setting up asset categories.
Specific considerations when setting up asset categories for tax asset books are:
You can optionally enter either a depreciation expense or cost ceiling.
Check Straight Line for Retirements if you are setting up an asset category with a 1250
property class in a tax book. Oracle Assets uses a straightline depreciation method in
determining the gain or loss resulting from the retirement of 1250 (real) property.
- If you check Straight Line For Retirements, enter the straightline depreciation
Method and Life you want to use for the Gain From Disposition of 1250 Property
Report. This is the default method for your asset in the Retirements window and in
the tax book if you use mass copy.
Indicate whether assets in this category are eligible for Investment Tax Credit (ITC), and
whether assets in this category Use ITC Ceilings.
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Tax Accounting
Guided Demonstration - Add Asset Categories to Tax Book

1.
In the Asset Categories form, go into query the existing BUILDING-OFFICE asset
category.
2.
After the record is retrieved, click in the Book field.
3.
(I) New
4.
From the LOV, select DEMO TAX BOOK for the Book field.
5.
Enter the following GL Accounts data:

Asset Cost
01-000-1520-0000-000
Asset Clearing
01-000-1570-0000-000
Depreciation Expense Segment
7320
01-000-1620-0000-000
Bonus Expense
7320
Bonus Reserve
01-000-1620-0000-000
6.
(B) Default Rules
7.
Enter the following Default Depreciation Rules:

Method
Life Years
Life Months
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STL
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30
0
Prorate Convention
MONTH
Retirement Convention
MONTH
8.
(I) Save
9.
Close the Default Depreciation Rules form.
10. Back in the Asset Categories form, click in the Category field, enter query mode , and
retrieve the VEHICLE-OWNED STANDARD category.
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11. After the record is retrieved, click in the Book field.
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12. (I) New
Tax Accounting
13. From the LOV, select DEMO TAX BOOK for the Book field.
14. Enter the following GL Accounts data:
Asset Cost
01-000-1550-0000-000
Asset Clearing
01-000-1570-0000-000
Depreciation Expense Segment
7350
01-000-1650-0000-000
Bonus Expense
7350
Bonus Reserve
01-000-1650-0000-000
15. (B) Default Rules

16. Enter the following Default Depreciation Rules:
Method
STL
Life Years
Life Months
Prorate Convention
FOL-MONTH
Retirement Convention
FOL-MONTH
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Tax Accounting
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Practice - Add Asset Categories to a Tax Book

Overview
In this practice you will add 3 asset categories to the XX_TAX BOOK you defined in the
previous practice.
Assumptions

Practice.
to be processed.
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Assign Asset Categories to the XX_TAX BOOK
In order to later perform a mass copy from the OPS CORP asset book to the XX_TAX BOOK,
you need to add the following existing asset categories to the XX_TAX BOOK. The asset
categories and their applicable data are as follows:
Field Name
Asset Category 2
Asset Category 3
Category Name
COMPUTER-PC
VEHICLE-OWNED
HEAVY
BUILDING-OFFICE
Asset Cost
01-000-1560-0000-000
01-000-1550-0000-000
01-000-1520-0000-000
Asset Clearing
01-000-1570-0000-000
01-000-1570-0000-000
01-000-1570-0000-000
Depreciation Expense
Segment
01-000-7360-0000-000
01-000-7350-0000-000
01-000-7320-0000-000
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Asset Category 1
Tax Accounting
Accumulated
Depreciation
01-000-1660-0000-000
01-000-1650-0000-000
01-000-1620-0000-000
Bonus Expense
01-000-7360-0000-000
01-000-7350-0000-000
01-000-7320-0000-000
Bonus Reserve
01-000-1660-0000-000
01-000-1650-0000-000
01-000-1620-0000-000
Method
MACRS HY
MACRS HY
MACRS STL HY
Life Years
10
40
Life Months
Prorate Convention
HALF-YEAR
HALF-YEAR
HALF-YEAR
Retirement
Convention
HALF-YEAR
HALF-YEAR
HALF-YEAR
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Tax Accounting
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Solution Add Asset Categories to a Tax Book

Assign Asset Categories to the XX_TAX BOOK
1.
Navigate to the Asset Categories form:
2.
In the Asset Categories form, start query mode (F11) and enter COMPUTER-PC in the
Category field. Execute the query (CTRL+F11).
3.
Place the cursor in the Book field and select (B) New from the Toolbar.
4.
From the List of Values for the Book field, choose XX_TAX BOOK.
5.
Enter the GL Accounts data as requested.
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6.
Select (B) Default Rules.
7.
Enter the default depreciation rules as requested.
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8.
Save your work and close out of the Default Depreciation Rules form.
9.
Back in the Asset Categories form, click in the Category field, enter query mode (F11) , and
retrieve the VEHICLE-OWNED HEAVY category.
10. After the record is retrieved, click in the Book field and select (B) New.
11. From the List of Values, choose XX_TAX BOOK for the Book field.
12. Enter the GL Account and Default Rules information as requested.
13. When finished, save your work and close out of the Default Depreciation Rules form.
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14. Back in the Asset Categories form, click in the Category field, enter query mode (F11) , and
retrieve the BUILDING-OFFICE category.
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15. After the record is retrieved, click in the Book field and select (B) New.
Tax Accounting
16. From the List of Values, choose XX_TAX BOOK for the Book field.
17. Enter the GL Account and Default Rules information as requested.
18. When finished, save your work and close out of the Default Depreciation Rules form.
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Entering Information in Tax Books
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Entering Information in Tax Books

You can copy your assets and transactions from your corporate book to your tax books
automatically using Mass Copy.
You can create as many tax books as you need, maintain your asset information in your
corporate book, and then update your tax books with assets and transactions from your
corporate book.
You must allow Mass Copy and choose whether to copy additions, cost adjustments,
retirements, and salvage value for your tax book in the Book Controls window before you
can run mass copy.
You also specify which corporate book mass copy uses as the source.
You cannot copy assets from one corporate book into another corporate book.
If you choose to copy adjustments, Oracle Assets copies cost adjustments from the
associated corporate book if the unrevalued cost in the corporate book before the
adjustment matches the unrevalued cost in the tax book. It copies both adjustments that
are ADJUSTMENT type in the tax book and adjustment transactions that create a new
ADDITION type and update the ADDITION/VOID in the tax book.
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Tax Accounting
Use Initial Mass Copy to initially populate your tax book by adding existing assets to a
tax book.
Use Periodic Mass Copy each period to keep your tax book up to date with your
corporate book.
You can also enter assets and transactions into the tax book manually.
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Populating the Tax Book by Initial Mass Copy
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Populating the Tax Book by Initial Mass Copy

(N) Tax > Initial Mass Copy
Use Initial Mass Copy to initially populate your tax book by adding existing assets to a
tax book.
Initial Mass Copy copies all the assets added to your corporate book before the end of the
current tax fiscal year into the open accounting period in your tax book.
When using Initial Mass Copy for the first time in your tax book, you can run it as many
times as necessary for the first period to copy all existing assets. When you rerun the
process, Initial Mass Copy only looks at assets which it did not copy into the tax book
during previous attempts, so no data is duplicated.
The current fiscal year in your tax book determines which assets Initial Mass Copy copies
into your tax book.
- Example: If the current fiscal year of your tax book is 2001, Initial Mass Copy
copies all assets into your tax book as they appeared at the end of 2001 in your
corporate book, even if 2002 is the current fiscal year of your corporate book.
- The fiscal year must be closed in the corporate book.
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Tax Accounting
Only run Initial Mass Copy for the first period of your tax book. For following
periods in your tax book, run Periodic Mass Copy.
Initial Mass Copy does not copy assets retired before the end of that year or assets added
after the end of that year.
You do not need to copy any adjustments or partial retirements you performed before the
end of the fiscal year.
When you close this initial period, Oracle Assets calculates the net book value of your
assets that have zero accumulated depreciation in the tax book, and opens the next period.
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Tax Accounting
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Populating the Tax Book
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Populating the Tax Book

Depreciation information comes from the default category information for the tax book
according to the asset category and the date placed in service. You must set up your asset
categories with default information for your tax book before you run Initial Mass Copy.
Override default depreciation rules in the Depreciation Books form if necessary.
Since tax books share the category and assignments with their associated corporate book,
you do not need to copy reclassifications or transfers from one book to another.
Tax books also share production amounts with their associated corporate books for assets
depreciating under units of production.
For subcomponent assets, copy the parent asset first. Then copy the subcomponent asset,
defaulting the asset life according to the subcomponent life rule you defined for the tax
category and the parent asset life. You must set up the depreciation method for the
subcomponent asset life before you can use the method and life.
- If your subcomponent asset uses straightline depreciation, Oracle Assets sets up
the depreciation method for the calculated life for you. If the depreciation method is
not straightline, and not already set up for the subcomponent life rule default,
Oracle Assets uses the asset category default life.
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Tax Accounting
Guided Demonstration - Perform an Initial Mass Copy

1.
In the Submit Request form, enter DEMO TAX BOOK as the lone parameter.
2.
(B) Submit
3.
Navigate to the View Requests form and select (B) View Output.
4.
Review the results of the Initial Mass Copy.

Notice that there are assets that have the message "This asset's category is not set up for this
tax book" on the report. This is because we only assigned a few asset categories to the
DEMO TAX BOOK. There are other categories in the OPS CORP book that we did not set
up for the DEMO TAX BOOK. They will not copy, causing this message to display.
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Tax Accounting
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Practice - Perform an Initial Mass Copy

Overview
In this Practice, you will perform an Initial Mass Copy of assets from the OPS CORP Book to
the XX_TAX Book you previously defined.
Assumptions

Practice.
to be processed.
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The segment separator for the accounting flexfield may not be a dash "-". Substitute the
Tasks
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Perform an Initial Mass Copy for the XX_TAX Book
You need to copy assets from the OPS CORP book to the XX_TAX Book for the categories you
assigned to this tax book in a previous Practice.
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Tax Accounting
Solution Perform an Initial Mass Copy

Perform an Initial Mass Copy for the XX_TAX Book
1.
Navigate to the Initial Mass Copy submission form:
2.
Enter XX_TAX BOOK as the parameter for the request. Select (B) Submit.
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3.
Navigate to the View Requests form:
4.
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(M) View > Requests
For the Initial Mass Copy request line, select (B) View Output.
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5.
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View the results of the Initial Mass Copy. Note that there are assets that have the message
"This asset's category is not set up for this tax book" on the report. This is due to you only
assigning a few asset categories to the XX_TAX BOOK and the assets in the OPS CORP
book in categories other than what we set up for the XX_TAX BOOK will not be copied and
therefore display this message.
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Tax Accounting
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Populating the Tax Book by Periodic Mass Copy
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Populating the Tax Book by Periodic Mass Copy

(N) Tax > Periodic Mass Copy
Use Periodic Mass Copy each period to keep your tax book up to date with your
corporate book.
Oracle Assets copies new assets and transactions you made in your corporate book during
one accounting period in the current fiscal year into the open period of your tax book.
You can run periodic mass copy on each tax book after you close each period in the
corporate book.
The Periodic Mass Copy program copies addition, adjustment, retirement, and
reinstatement transactions to your tax book from the current period in the associated
corporate book.
- Note: You can use Periodic Mass Copy to populate a new tax book if you added all
your assets to your corporate book in the period for which you are running Mass
Copy.
Periodic Mass Copy copies all qualifying transactions for an asset one at a time. It does
not combine transactions, and only copies transactions from a closed accounting period in
the associated corporate book.
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Tax Accounting
Because tax books share category and distribution information with the corporate book,
Periodic Mass Copy does not copy reclassifications or transfers.
- If two transactions in separate corporate periods fall into the same tax period,
Oracle Assets may copy them differently. For example, if you adjust an asset in the
period after you added it to the corporate book but the adjustment falls in the same
tax period as the addition, the tax addition becomes an Addition/Void, and the tax
adjustment is a new Addition transaction.
- If the second transaction is not allowed in the same period, such as a retirement in
the period of the addition, it is not copied.
Oracle Assets prints all skipped transactions in the Periodic Mass Copy log file.
In using Periodic Mass Copy, specify whether to copy retirements, adjustments, and
salvage value for the tax book in the Book Controls window.
If a retirement is skipped, consider adjusting the cost to zero in the open period and
performing a prior-period retirement in the next period.
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Tax Accounting
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Updating a Tax Book Manually
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Updating a Tax Book Manually

(N) Asset > Asset Workbench (B) Books
You may enter assets and transactions directly into the tax book. This is done by navigating to
the Books window for the asset and selecting the appropriate tax book. The financial
information can be changed as necessary.
If you manually adjust the cost in the tax book, Mass Copy will copy future transactions from
the corporate book if you set the FA: Copy All Cost Adjustments profile option to a Yes value.
This will allow cost adjustments to be copied as an absolute value, not a proportion of basis.
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Tax Accounting
Guided Demonstration - Manually Add an Asset to a Tax Book

1.
From the Assets form, find asset number 100111.
2.
(B) Books
3.
In the Book field, select OPS FEDERAL from the LOV.
4.
Tab to or click in the Current Cost field.
5.
Change the Depreciation Life to 7 years 0 months.
6.
(B) Done
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Tax Accounting
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Practice - Manually Add an Asset to a Tax Book

Overview
In this Practice, you will add a new asset using QuickAdditions and then manually add that asset
to the OPS FEDERAL tax asset book.
Assumptions

Practice.
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Add an Asset Using QuickAdditions
You need to add a new asset using QuickAdditions to the OPS CORP book with the following
data:
Field Name
Description
Tag Number
Category
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Value
Brand New BMW

XX_BMW
VEHICLE-OWNED LUXURY
OPS CORP
Cost
32,000
Expense Account
01-120-7350-0000-000
Tax Accounting
Location
USA-NY-NEW YORK-NONE
Manually Add the BMW to a Tax Book

You need to manually add the Brand New BMW to the OPS FEDERAL book and change the
depreciation method to MACRS HY with a 5 year life.
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Tax Accounting
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Solution Manually Add an Asset to a Tax Book

Add an Asset Using QuickAdditions
1.
Navigate to the Asset Workbench:
2.
(N) Assets > Asset Workbench (B) QuickAdditions
Enter a new asset using the following data:

Field Name
3.
Value
Description
Brand New BMW
Tag Number
XX_BMW
Category
VEHICLE-OWNED LUXURY
Book
OPS CORP
Cost
32,000
Expense Account
01-120-7350-0000-000
Location
USA-NY-NEW YORK-NONE
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Select (B) Done.
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Manually Add the BMW to a Tax Book
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4.
From the Assets form, select (I) Find.
5.
In the Find Assets form, enter either the asset number or tag number (XX_BMW).
6.
Enter OPS CORP in the Book field and select (B) Find.
7.
Back in the Assets form with the BMW now displayed, select (B) Books.
8.
Choose OPS FEDERAL from the list of values for the Book field.
9.
Tab to or click in the Current Cost field. The asset information should now be displayed.
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10. Change the depreciation method to MACRS HY with a life of 5 Years 0 Months.
11. Select (B) Done.
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Tax Accounting
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Tax Accounting
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Tax Book Upload Interface
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Tax Book Upload Interface

The Tax Book Upload interface table enables you to enter tax information via SQL. Once
the assets have been added into your tax books, you can change basic financial
information, such as yeartodate depreciation, accumulated reserve, cost, and salvage
value, for an unlimited number of assets in the tax books. You can use the Tax Book
Upload interface table to enter tax information only in the period you added the assets to
your tax book. You can also use the Tax Book Upload interface table to upload short tax
year information.
You can use the FA: Copy All Cost Adjustments profile option to allow the Mass Copy
program to copy all cost adjustments, even when the unrevalued cost is different in the
corporate book and the associated tax books.
Tax Book Upload Example
The following example shows how you can use the Tax Book Upload feature and the FA:
Copy All Cost Adjustments profile option to copy cost adjustments when the unrevalued cost
in the corporate book is different from the unrevalued cost in the tax book:
1. You add an asset in the corporate book with an original cost of $100.
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Tax Accounting
2. After running mass copy, the asset now appears in your tax book with an original cost of
$100.
3. You want to change the original cost amount in the tax book to $80, so you execute the
following SQL script:
- insert into fa_tax_interface
- (asset_number, book_type_code, cost, posting_status)
- values (12345,ABCTAX,80, POST);
4. You run the Upload Tax Book Interface program so that the asset in the tax book now has
an original cost of $80.
5. Next, you adjust the asset cost in the corporate book from $100 to $200.
6. You run the Mass Copy program to the tax book with the profile option FA: Copy All
Cost Adjustments set to Yes.
7. This adjustment is reflected in the tax book with a new cost of $180.
Note: If you have two different cost values for your corporate and tax books, and you want the
Periodic Mass Copy program to copy all cost adjustments to your tax books, you must set the
FA: Copy All Cost Adjustments profile option to Yes. If you do not set the FA: Copy All Cost
Adjustments profile option to Yes, you will not be able to take advantage of the Periodic Mass
Copy functionality that allows subsequent cost adjustments to be copied to the tax books.
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Discussing Tax Rules
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You can set up and review your Investment Tax Credit (ITC) rates and recapture rates. Oracle
Assets displays the rates in ascending order by year and life. Oracle Assets automatically
recaptures a portion of the investment tax credit for assets with ITC that you retire before they
are fully reserved. Once you set up your rates, you can claim ITC for an asset.
Note: In the United States for federal income tax purposes, the investment tax credit applied to
assets placed into service prior to 1987.
Setup Investment Tax Credit:
(N) Setup > Depreciation > ITC Rates
(N) Setup > Depreciation > ITC Recapture Rates
Apply ITC to an Asset:
(N) Tax > Tax Workbench (B) Investment Tax Credits
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Tax Accounting
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Depreciation Ceiling
The depreciation expense ceiling limits the annual depreciation expense amount. It is
applied to luxury automobiles in the United States.
The depreciation cost ceiling limits the recoverable cost of an asset. It is commonly used
in countries outside the United States.
Capital Gain Threshold
Capital gain threshold is the minimum time an asset is held before qualifying for capital gains
treatment upon retirement.
You specify a default capital gain threshold for a book, and override the default threshold
for a particular category.
If you hold an asset for at least as long as this threshold, Oracle Assets reports it as a
capital gain on retirement.
Adjusted Current Earnings (ACE)
Adjusted current earnings depreciation rules are for United States tax purposes. An ACE book
is another type of tax book that you create and update according to ACE rules.
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Tax Accounting
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Defining Deferred Depreciation
Deferred depreciation is the temporary difference in depreciation expense between the
corporate book and the tax book. FAS 109 determines how to account this difference between
the corporate and tax books in the United States.
Estimating Deferred Depreciation Tax Liability
Project depreciation expense for the corporate and tax book. Determine permanent differences,
such as salvage value in the corporate book or an investment tax credit, by running the
Recoverable Cost Report. Adjust depreciation expense for permanent differences.
Adjusted tax depreciation expense = Tax depreciation expense (Corporate recoverable
cost/Tax recoverable cost)
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Tax Accounting
Calculating Deferred Depreciation
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Calculating Deferred Depreciation

(N) Journal Entries > Deferred
Creating Deferred Depreciation Journal Entries
After closing the corporate and tax periods, create journal entries for the general ledger for the
actual deferred depreciation. Oracle Assets calculates deferred depreciation by comparing the
tax and corporate books, which must use the same depreciation calendar. The general ledger
period for which you want to create journal entries must be open or future entry.
Creating Journal Entries from Tax Books
Create a corporate tax book and associate it with a set of tax books. Create journal entries for
the tax book from the set of tax books. Compare the corporate book with the set of tax books in
the general ledger.
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Tax Accounting
Adjusting Accumulated Depreciation
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Adjusting Accumulated Depreciation

You adjust the depreciation taken for a previous fiscal year in a tax book if an auditor
specifies a different depreciation amount or you need to adjust depreciation between the
minimum and maximum amounts.
You adjust the depreciation taken for all assets in a tax book using the Mass Depreciation
Adjustment feature.
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Tax Accounting
Adjusting Depreciation Reserve for a Single Asset
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Adjusting Depreciation Reserve for a Single Asset

(N) Tax > Tax Workbench (B) Reserve Adjustments
Adjusting Depreciation Reserve in a Tax Book
Adjust an asset reserve for a year only if you have not performed an amortized change since
that year.
Allow Reserve Adjustments for the tax book.
Add assets to the tax book by using Mass Copy.
Close the fiscal year you want to adjust.
- You cannot adjust the depreciation taken in a previous fiscal year for assets using a
units-of-production method.
- You cannot adjust depreciation for assets on which you have performed an
amortized cost adjustment since the end of the fiscal year you are adjusting.
Adjust a reserve in tax books only, because once depreciation is reported to shareholders, it
cannot be changed.
Updating Subsequent Years
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Oracle Assets automatically adjusts the life-to-date depreciation for all subsequent years to
reflect the adjustment.
Updating a reserve in tax books does not change the depreciation expense taken.
It creates journal entries to the accumulated depreciation and depreciation adjustment
accounts.
Use this feature only when a reporting authority specifies a different accumulated
depreciation.
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Guided Demonstration -Adjust Depreciation Reserve

(N) Tax > Tax Workbench
1.
2.
(B) Reserve Adjustments
3.
In the Tax Reserve Adjustment form, enter the following data:

Field Name
4.
Value
Book
OPS FEDERAL
Comments
Audit Results
Fiscal Year
2000
New Fiscal Year Depreciation
2,000,000
(B) Done
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Adjusting Depreciation Reserve for All Assets
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Adjusting Depreciation Reserve for All Assets

(N) Tax > Mass Depreciation Adjustments
Oracle Assets can adjust depreciation for each asset between minimum and maximum amounts
by a factor that you enter. It determines the minimum and maximum amounts by comparing
the accumulated depreciation in the tax book, a control book, and the associated corporate
book.
Preparing for the adjustment:
Define the three books. The adjusted and control tax book must have the same associated
corporate book.
Close the fiscal year in all three books.
Ensure that you have run depreciation to close the previous fiscal year for the tax book
you want to adjust, its associated corporate book, and the control tax book.
The current open period in the adjusted tax book must be the first period of the following
fiscal year with no transactions entered.
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Tax Accounting
Controlling Mass Depreciation Adjustment
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Controlling Mass Depreciation Adjustment

Use the Status field to see the current status of the adjustment.
Select Preview, Run, or Review to specify the action that you want Oracle Assets to do.
Preview runs the Mass Depreciation Adjustment Preview Report.
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Tax Accounting
Calculating Mass Depreciation Adjustment
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Calculating Mass Depreciation Adjustment

Oracle Assets calculates the adjusted depreciation for the fiscal year for each asset in the tax
book by the following formulas:
Adjusted depreciation expense = Minimum depreciation + [Adjustment factor (Maximum
- Minimum depreciation)]
Minimum depreciation = Minimum accumulated depreciation - Opening accumulated
depreciation in adjusted book
Maximum depreciation = Maximum accumulated depreciation - Opening accumulated
depreciation in adjusted book
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Tax Accounting
Automatically Adding CIP Assets to Tax Books
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Automatically Adding CIP Assets to Tax Books

After you set up Oracle Assets to automatically add CIP assets to your tax book, all CIP
assets you add to your corporate book will automatically be added to your tax book at the
same time.
When you capitalize these CIP assets in your corporate book, the same assets will
automatically be capitalized in your tax book, even if the corporate and tax books are in
different periods.
If you checked Allow CIP Assets and later you uncheck it, you may have CIP assets that
were automatically added to the tax book while Allow CIP Assets was checked. Although
Allow CIP Assets is no longer checked, those CIP assets in the tax book will be
automatically capitalized when the same assets are capitalized in the corporate book.
You cannot perform any transactions directly to CIP assets in tax books. You can only
perform transactions on CIP assets in your corporate book, and these transactions will
automatically be replicated to the tax book.
- Adjustments, retirements, reinstatements, and capitalizations must be performed on
CIP assets in the corporate book.
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Tax Accounting
These transactions are copied automatically to the related tax book. Cost
adjustments are copied as actual adjustment amounts, not as a percentage of the
cost.
- Example: The cost of Asset A in the corporate book is $1000. In the tax book, the
cost of Asset A is $1500 due to inflationary revaluation. If the cost of Asset A in the
corporate book changes by 30% to $1300, the actual adjustment is $300. In the tax
book, the cost adjustment amount of $300 will be copied, not the rate of the
adjustment (30% of $1500). The adjusted cost for Asset A in the tax book will be
$1800, not $1950.
You cannot view CIP assets in tax books from the Asset Workbench. You can view this
information in the View Financial Information window.
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General Tax Reports
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D50605 - Asset Management Fundametals

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R12 Asset Management

Student Guide - Volume 2

Copyright 2007, Oracle. All rights reserved.

Asset Controls Setup .......................................................................................................................................2-1

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Solution Create a Location Key Flexfield Combination.........................................................................2-25

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Security by Book ...........................................................................................................................................3-34

Mass Asset Additions.......................................................................................................................................6-1

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Step 1 Mass Additions Create........................................................................................................................6-13

CIP Asset Additions.........................................................................................................................................7-1

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Reversing a Capitalized Asset .......................................................................................................................7-29

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Using the Life-Based Method........................................................................................................................9-12

Asset Retirements ............................................................................................................................................10-1

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Recording Retirements ..................................................................................................................................10-31

Asset Inquiry & Reporting .............................................................................................................................12-1

Tax Accounting ................................................................................................................................................13-1

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Basic knowledge of business accounting concepts

Familiarity with data processing concepts and techniques

R12 Navigate Oracle Applications

R12 eBusiness Suite Essentials for Implementers

How This Course Is Organized

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Oracle Assets User Guide

Oracle iAssets User Guide

System release bulletins

Installation and users guides

International Oracle Users Group (IOUG) articles

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Do not save changes to the database.

This subject is covered in Unit II, Lesson 3, Working with

Use the SELECT command to view information stored in the

Select File > Save.

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Typographic Conventions in Code

DROP USER scott

CREATE ROLE role

SQL commands and SELECT userid

Typographic Conventions in Oracle Application Navigation Paths

(M) From the menu, select Query then Find.

(B) Click the Approve button.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Typographical Conventions in Oracle Application Help System Paths

Under the General Ledger entry, expand Journals.

Under Journals, select Enter Journals.

Copyright Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Ed. 1 Table of Contents

Copyright Oracle Corporation, 2007. All rights reserved.