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Interviewing
Whats Inside
INTRODUCTION
Keys to Interviewing Internally....................................................................... 3
BEFORE THE INTERVIEW
Research the Position..................................................................................... 4
Challenges & Solutions....................................................................... 4
Match Your Strengths to the Job (SOAR Technique)...................................... 5
Prepare Your Materials................................................................................... 6
Know What to Ask: Prepare Your Questions................................................. 7
Challenges & Solutions....................................................................... 7
Understand the Types of Interviews.............................................................. 9
Insider Tip: Social Media Checklist................................................................. 10
DURING THE INTERVIEW
Make a Good Impression.............................................................................. 11
Challenges & Solutions....................................................................... 11
Keys to Success.............................................................................................. 12
How the Interview Should Go........................................................................ 13
Insider Tip: Avoid the Traps............................................................................ 14
Be Ready for Questions.................................................................................. 15
Challenges & Solutions....................................................................... 15
Internal Job Interview Questions.................................................................... 16
Insider Tip: How to Succeed During the Interview......................................... 16
Be Prepared for Behavioral-Based Questions.............................................. 17
AFTER THE INTERVIEW
What Now?..................................................................................................... 18
Challenges & Solutions....................................................................... 18
Follow Up, Follow Up, Follow Up................................................................... 19
And What if You Dont Get the Job?.............................................................. 19
LAST WORDS
Checklist for Interviewing................................................................... 20
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Introduction
Keys to Interviewing Internally
Approach an internal interview for a new position in your organization the same way you would if you were
interviewing for a new job outside the company. Take the process seriously.
Be prepared, punctual, courteous and professional. You still need to earn the confidence and respect of the
interviewer. Avoid appearing complacent or arrogant; dont make any assumptions about how much the
interviewer knows about your work and achievements. Be prepared to prove yourself by sharing examples
of your best work and results. Ask smart questions that will demonstrate your interest and enthusiasm.
Your goal is to provide and obtain information for further decision making. No matter how successful you
may have been in your current role or how well qualified you may be, how you present yourself and the
confidence you engender will be a key factor in proving that you are the best candidate for the position.
When asked to interview for an internal position, it is a good time to prepare and hone your interviewing
skills. How you show up to the interview matters. Your success will be based on the degree to which you:
Demonstrate your knowledge of your organizations business issues and how you can
positively impact those issues.
All three phases are important in determining your success in the interview process. Now, lets begin with
Before the Interview.
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The Challenge: Learning More About the Position Through Internal Information
Channels
Solutions:
1
Get feedback from trusted people around the organization. Do they see you in this type of role? Why
or why not? Its always good to test the waters before jumping in all the way.
Research exactly what the other department does and problems they may be facing. New faces
with innovative answers make a great case for being hired.
Discover any skills needed for the job that you may not have and immediately address it. Perhaps
sign up for an online class.
Adopt a positive attitude that you can do the job and well.
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Sales-Driven
As you prepare for the interview, its important you develop at least 10 accomplishment stories that you
would be ready to share. It would be preferable to have them demonstrate your proficiency at the current
company, but if you have especially impressive accomplishment stories from a previous employer, dont
hesitate to share those.
A method called SOAR can help you further develop these all-important accomplishment stories that
showcase your skills. The acronym stands for the following:
S
O
A
R
Situation
Obstacles
Actions
Results
Describe the results you helped obtain and the benefits to the employer.
Take the time to develop your SOAR stories and have them ready to present. It could make the difference in
you getting the job. You should also use these accomplishments when updating your resume.
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NAME
Street Address
City, State, Zip
Phone
Email
REFERENCES
Reference Name
Internal References:
Reference Name
Job Title
Street Address
City, State, Zip
Phone
Email
Reference Name
Job Title
Street Address
City, State, Zip
Phone
Email
Background
(Reference Name) is currently my manager at (Name
of Your Company). I worked directly for (Name) for
two years.
External References:
Reference Name
Job Title
Street Address
City, State, Zip
Phone
Email
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Mix questions based on your experience in your workplace with a slant that shows a new
perspective.
Ask a few out-of-the box questions. Consider asking the hiring manager, What are a couple of
misconceptions people have about your group? Or, ask a peer who is interviewing you, What do
you know now that you wish you knew before you started in your position?
Set aside your own internal opinion, and word questions in a way that shows you are open
to new information.
Listen carefully to the words, phrases and descriptions in the answers to your questions.
Ask politely and second-guess carefully. You are seeking information to fill a gap in your knowledge.
The answer to a question like, Why is this position open? will give you valuable information to verify
what you think you know.
Whenever possible, ask questions of peers you will be working with in the job.
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Say only good things about your boss and department youre leaving.
Follow the basic niceties and rules of politeness in your particular organizations culture.
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Keys To Success
Arrive on Time
There is nothing worse than beginning an interview by apologizing for being late.
Plan to arrive on time or a few minutes early, so you can relax before the interview
starts.
Even if youre used to dressing casually at your company, dress up for the
interview unless you are told otherwise. Appropriate attire supports your image
Physical Presence as a person who takes the interview process seriously. Dressing nicely is also a
compliment to the interviewer.
Use natural gestures; no matter how nervous, do not clench your fists. Avoid
Movements
fidgeting or fussing with objects such as a pen, glasses or change in your pocket.
and Mannerisms Move around naturally; avoid looking stiff or awkward.
Manner of
Speaking
Make sure you can be heard; be aware of the interviewers reaction to your voice.
Do not mumble and avoid monotone recitations, which indicate you
over-rehearsed. Also, avoid slang such as you know.
Demeanor
Convey the appropriate amount of enthusiasm, warmth and sincerity to suit the
dynamics of your interviewer. Be positive, avoid negative topics and dont vent
hostility especially about the company. Smile!
Listening Skills
Listen with full concentration and maintain eye contact 90% of the time (without
staring). Indicate attention and acceptance with nods and smiles, avoid
interrupting and allow silence when thought and reflection are needed.
Communication
Skills
Mirror the style and pace of your interviewer. Answer forthrightly and credibly, and
stop when you have answered the question. Dont over-elaborate with details or
anecdotes; dont ramble or interrupt. If you dont know something, say so. Clarify
a question if you dont understand it. Listen before you talk, and think before you
speak.
Interview Hints
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Our industry has been experiencing some tough economic times, so I understand the
companys decision to restructure. My goal is a challenging position where I can
continue to contribute.
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Give examples of successful accomplishments and projects that helped meet company goals.
Do your research to determine what the hiring manager is looking for in the person to fill the job.
Prepare your answers as if you were interviewing with someone that knows nothing about you.
Dont assume that the interviewer knows the details and background behind each of your company
experiences.
Be tactful when you talk about improvements youve made or would make if offered the new job.
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Behavioral Questions
In Your Answer
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If you dont hear anything after a weeks time, send another email and ask about next steps.
Dont camp out by the interviewers door and make a pest of yourself. Conversely, if you run into
interviewers in the hallway, make sure you acknowledge their presence politely.
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I wanted to thank you for the time and the consideration. Please let me know if there
are more questions youd like me to follow up on...
You may also want to use the email or note as an opportunity to:
Reinforce. In a sentence or two, restate the skills, accomplishments and experience that make you
right for the job.
Recoup. If there is something you wish you had made clearer, or forgot to say in the interview,
you can briefly let the interviewer know.
Remind. In the closing sentence, you can tactfully remind the interviewer of a promise or an
agreement. (Thank you for your interest and encouragement. I look forward to hearing from you
by next Wednesday to learn the date of my next interview.)
After that, follow up with the interviewer weekly until next steps are identified or a final decision is made.
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Last Words
So thats an overview of interviewing. Approach an internal interview in your organization the same way you
would if you were interviewing for a job outside the company. Take the process seriously.
Be prepared, punctual, courteous and professional. You still need to earn the confidence and respect of the
interviewer. Be prepared to prove yourself by sharing examples of your best work and results. Ask smart
questions that will demonstrate your interest and enthusiasm.
Now is also the time to begin getting your message down. You want to be able to call up and articulate
the right material at a moments notice, so take some time to rehearse before you go live.
Take a moment and consider this checklist.
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