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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Workbook

Mactan Economic Zone, Lapu-Lapu City,

Philippines

Revision History
Version No.

00.00.00

Date

Modified By

2014.11.8

Chestere Eube I.
Baring

Modifications

New Document

System Overview
NG Return Monitoring System is a web-based system to monitor parts with MAKERS NG.
Objective
To be able to keep track of the parts with MAKERS NG. It keeps the records for MNGL, tracks
the debit note issuances, replacement, returns and disposal. It also records 9Y numbers of a
particular part (applicable for MIC-MIT parts).
Recommended Browser
Google Chrome
Basic Structure of the System
A. MENU located at the top of the interface. It is the navigation to go through other pages.
ITEMS ON THE MENU
1. MNGL
2. DEBIT NOTE
3. REPLACEMENT
4. RETURN
5. DISPOSAL
6. 9Y
7. Reports

where the MNGL transaction is encoded

where the DEBIT NOTE transaction is encoded
where the REPLACEMENT transaction is encoded
where the RETURNS transaction is encoded
- where the DISPOSAL transaction is encoded
where the 9Y details are encoded
where reports of transactions are viewed

B. SIDEBAR where the listing of a particular transaction on the menu/module is viewed.

C. HEADER the header is where the primary information of a transaction is found.
D. DETAIL the details of a particular transaction.
(Please see Figure 1 for the UI)
TRANSACTIONS of the NG Return Monitoring System
1. MNGL (to be define by QA)
2. DEBIT NOTE - (to be define by QA)

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

3. REPLACEMENT - (to be define by QA)

Mactan Economic Zone, Lapu-Lapu City,

Philippines

4. RETURN - (to be define by QA)

5. DISPOSAL - (to be define by QA)
Note: To encode any transaction, supply the HEADER then the DETAIL.

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City,
Philippines

Figure 1. THE UI OF NG RETURN MONITORING SYSTEM

A. MENU

B.
SIDEBA
C.
HEADER

D.
DETAIL

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City,
Philippines

GENERAL STEPS on How to Perform a Transaction

1. Fill in HEADER
A. Add
1. Click New
2. Supply the fields correctly.
3. Click Save
B. Update
1. Edit any field
2. Click Save
C. Delete
1. Click Delete to delete a header
D. Cancel
1. Click Cancel to cancel any changes

Figure 2. A sample screenshot of a Transaction Header

to Add new
header
to Save
changes

to Delete
header
to Cancel
changes

Note: A Header will not be deleted if it has an existing detail or is used by any
other transaction.

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City,
Philippines

In Order to add a detail to a header, click first the item on the sidebar. Figure 3 shows the Detail of a Transaction.
Figure 3. The Details of a
Transaction
to cancel changes to the
details of the transaction
to SAVE
ADD achanges
Part to the
to
details
the
details
of the
of the
transaction
to DELETE a detail of
the transaction

Figure 4. The Window of the Details of a Transaction that appears when Add
Part Button is clicked

to CANCEL changes to the

field of details of the
transaction
to SAVE the details of
the transaction

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

2. Fill in DETAIL

Mactan Economic Zone, Lapu-Lapu City,

Philippines

A. Add
1. Click Add part
2. Enter the details
3. Click Save Changes
B. Update
1. Click on the field to edit.
2. Click Save Changes.
C. Delete
1. Click Delete on the desired item to delete.
2. Click Save Changes
D. Cancel
1. Click Cancel Changes to cancel an action.
Notes: A Detail cannot be deleted if it is being used by any other
transactions.

IMPORTANT DOS AND DONT IN PERFORMING A TRANSACTION

In order to successfully work on the different transactions, the following must be
considered:

MNGL
A. MNGL HEADER
1. All fields in MNGL Header are required. No field should be left out blank.
2. MNGL num should be unique.
B. MNGL DETAIL
1. ADD
a. Data to add to the detail:
i. CHECK if the item is WITH VALUE,IGNORE THE CHECKBOX otherwise
(optional)
ii. ANRR (optional)
iii. MNGL QTY (required)
b. When adding a part to the detail, the parts displayed are only from the
supplier indicated in the MNGL header.
2. UPDATE
a. The Details disabled once they are already being used in other transactions.
3. DELETE
a. The Details cannot be deleted if they are being used by other transactions.

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City,
Philippines

*RMNG QTY (REMAINING QUANTITY) = MNGL QTY - ( QTY WITH ISSUED DEBIT
NOTES + QTY REPLACED )

DEBIT NOTE
A. DEBIT NOTE HEADER
a. All fields in DEBIT NOTE HEADER are required.
b. Debit Note Request Number should be unique.
B. DEBIT NOTE DETAIL
a. ADD
i. Parts that can be in issued with Debit Note are those with value.
ii. The DN (Debit Note) QTY should be less than or equal to the RMNG Qty.
b. UPDATE
i. DN Qty should be less than the RMNG Qty.

*RMNG QTY (REMAINING QUANTITY) = MNGL QTY - ( QTY WITH ISSUED DEBIT
NOTES + QTY REPLACED )
REPLACEMENT
A. REPLACEMENT HEADER
a. All fields in REPLACEMENT HEADER are required.
B. REPLACEMENT DETAIL
a. ADD
i. The RPLCNT QTY should be less than or equal to the RMNG Qty.
b. UPDATE
i. RPLCNT Qty should be less than the RMNG Qty.

*RMNG QTY (REMAINING QUANTITY) = MNGL QTY - ( QTY WITH ISSUED DEBIT
NOTES + QTY REPLACED )
RETURN
A. RETURN HEADER
a. All fields in REPLACEMENT HEADER are required except Remarks.
B. RETURN DETAIL
a. ADD
i. The QTY RET. (QTY RETURNED) should be less than or equal to the RMNG
Qty.
ii. The parts that appear in the Window are those that have DEBIT NOTES OR
WITH REPLACEMENTS belonging to the Supplier specified in the Header.

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City,
Philippines

b. UPDATE

i. QTY RET. should be less than the RMNG Qty.

* RMNGL QTY = MNGL QTY (ALL RETURNED QTY + ALL DISPOSAL QTY) of a
particular MNGL of a particular PART.

DISPOSAL
A. DISPOSAL HEADER
a. All fields in DISPOSAL HEADER are required except Remarks.
B. DISPOSAL DETAIL
a. ADD
i. The DISPOSED QTY should be less than or equal to the RMNG Qty.
ii. The parts that appear in the Window are those that have DEBIT NOTES OR
WITH REPLACEMENTS belonging to the Supplier specified in the Header.
b. UPDATE
i. DISPOSED QTY should be less than the RMNG Qty.

* RMNGL QTY = MNGL QTY (ALL RETURNED QTY + ALL DISPOSAL QTY) of a
particular MNGL of a particular PART.
OTHER OPTIONAL ITEMS ON THE MENU
A. 9Y THIS CAN BE APPLICABLE ONLY TO MIC-MIT PARTS.
a. In the Fill Up 9Y Details, fill in the following:
i. 9Y Num, Replacement Date (NOTE: once filled up these data will be
transferred to View Completed 9Y Details)
b. To view completed 9Y Details Click View Completed 9Y Details tab.
(Please see Figure 5 for the 9Y Screenshot)
B. REPORTS show the MNGL transactions and their corresponding Debit Notes,
Replacements, Returns and Disposals. (Please see Figure 6 for the Reports
Screenshot).
Figure 5. The 9Y
Screenshot

to enter the 9Y
num

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City,
Philippines

to enter the Replacement

Date

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City,
Philippines

Figure 6. The Summary Screenshot

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MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City,
Philippines