Advanced General Ledger

Contents
Introduction .......................................................................................................... 5
General Accounting Setup .................................................................................. 9
General Accounting Setup .............................................................................. 9
Fiscal Date Patterns ................................................................................. 9
Company Setup ...................................................................................... 11
Business Unit Setup ............................................................................... 14
Address Book Setup ............................................................................... 21
Company Setup Review ......................................................................... 25
Review Questions ................................................................................... 26
General Accounting Constants ............................................................... 27
Review Questions ................................................................................... 37
Chart of Accounts Setup ......................................................................... 38
Copying Accounts to Business Units ...................................................... 45
Review Questions ................................................................................... 47
Ledger Type Rules ................................................................................. 48
Review Questions ................................................................................... 50
Automatic Accounting Instructions (AAIs) .............................................. 51
Review Questions ................................................................................... 59
Organizational Report Structures ........................................................... 60
Review Questions ................................................................................... 68
Organizational Structures ....................................................................... 69
Review Questions ................................................................................... 77
Next Numbers ......................................................................................... 77
Transactional Processing ................................................................................. 81
Journal Entry Processing .............................................................................. 81
Overview ................................................................................................. 81
Journal Entry Processing ........................................................................ 83
Out of Balance/Exclude from Integrity .................................................... 94
Other Journal Entry Processing Features .............................................. 95
Approving and Posting Batches............................................................ 101
Other Journal Entry Types .................................................................... 102

General Accounting 8.12

General Ledger 8_12 Master.doc

Rev. 01/10/10

Introduction

Klee Associates, Inc.

Review Questions ................................................................................. 110

Allocations .................................................................................................... 111
Recurring Journal Entries ...................................................................... 113
Indexed Allocations ............................................................................... 121
Variable Numerator Allocations ............................................................. 131
Review Questions ................................................................................. 139
Multi-Currency .................................................................................................. 141
Constants and AAIs ..................................................................................... 141
Constants .............................................................................................. 141
Automatic Accounting Instructions (AAIs) ............................................. 142
Exchange Rates .......................................................................................... 144
Multi-Currency Journal Entry ....................................................................... 146
Calculating Exchange Gains & Losses ........................................................ 148
Currency Restatements ............................................................................... 152
Balance Restatements .......................................................................... 152
Detailed Currency Restatement ............................................................ 161
Restatement Tips .................................................................................. 167
Reconciliations ................................................................................................. 169
Manual Reconciliation .................................................................................. 171
Automatic Reconciliation ............................................................................. 183
Review Questions ........................................................................................ 184
Budgeting .......................................................................................................... 185
Budget Patterns ........................................................................................... 185
Budget Pattern Setup ............................................................................ 185
Assigning Budget Patterns .................................................................... 188
Annual Budgets............................................................................................ 193
Entering and Reviewing Annual Budgets .............................................. 193
Spread Annual Budget to Periods ......................................................... 196
Budget Worksheet ................................................................................. 198
Detailed (Monthly) Budgets ......................................................................... 201
Journalized Budgets .................................................................................... 203
Uploading Budgets from a Spreadsheet ...................................................... 205
Closing Processes ........................................................................................... 215
Monthly Close and Changing a Financial Period......................................... 215
Annual Close................................................................................................ 217
Advanced Topics for General Accounting .................................................... 219
Consolidations ............................................................................................. 219

Rev. 01/10/10

General Accounting 8.12

Klee Associates, Inc.

Introduction

Online Consolidations ........................................................................... 219

High Volume Consolidations................................................................. 228
Review Questions ................................................................................. 231
Organizational Changes .............................................................................. 232
Change Business Unit on Multiple Accounts ........................................ 232
Change Object Account ........................................................................ 233
Changing Accounts by Subsidiary ........................................................ 233
Changing the Company Number on a Business Unit ........................... 234
Update Trial Balance and General Ledger ........................................... 234
Change Account Information ................................................................ 235
Reports, Inquiries, and Integrities .................................................................. 239
Financial Reports ........................................................................................ 239
Simple Financial Reports ...................................................................... 239
Consolidated Financial Reports ............................................................ 245
Other Financial Reports/Tools .............................................................. 252
Reports and Inquiries .................................................................................. 258
Trial Balance Reports ........................................................................... 258
General Ledger Reports ....................................................................... 267
Trial Balance Inquiries .......................................................................... 274
Integrity Reports .......................................................................................... 280
Unposted Batches ................................................................................ 280
Transactions to Batch Headers ............................................................ 280
Batch to Detail....................................................................................... 284
Batches Out of Balance ........................................................................ 286
Out of Balance by Batch by Company .................................................. 287
Intercompany Accounts In Balance ...................................................... 288
Accounts without Business Units .......................................................... 288
Account Balance w/o Account Master .................................................. 289
Transactions Without Account Master .................................................. 290
Account Balance to Transactions ......................................................... 290
Appendix - Budget Forecast Setup and Processing ........................................ 1
Setup ............................................................................................................... 2
Utilities Budget Pattern ............................................................................. 2
Forecast Growth Patterns ......................................................................... 3
Attaching a Default Growth Pattern to a Business Unit ............................ 6
Processing ....................................................................................................... 7
Creating the Forecast Basis ..................................................................... 7

General Accounting 8.12

Rev. 01/10/10

Introduction

Klee Associates, Inc.

Overriding the Default Growth Pattern .................................................... 10

Overriding the Basis Amount .................................................................. 11
Locking the Forecast ............................................................................... 12
Generating the Forecast ......................................................................... 14
Reviewing the Forecast Results .............................................................. 16
Applying the Forecast to the Budget Ledger ........................................... 20
Purging the Forecast Basis and Results ................................................. 23
Conclusion ..................................................................................................... 24

Rev. 01/10/10

General Accounting 8.12