FEDERAL UNIVERSITY OF TECHNOLOGY, OWERRI

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) CENTRE

REVALIDATION OF STUDENTS COURSE REGISTRATION

The Information and Communication Technology (ICT) Centre is carrying out a
revalidation exercise of students course registration. This is in pursuance of the Vice
Chancellors directive that FUTO students should have their Class List and semester
academic transcripts as at when due.
Students academic transcripts cannot be prepared if there are no accurate records of
registered courses in a semester and students results on such courses. The records from
the Edu-Portal reveal that many students have been inconsistent in their semester
course registration, hence the need for the present revalidation exercise. The procedure
for the revalidation exercise is as follows:
1. The ICT Centre downloads the registration status of all undergraduate students as
currently uploaded and existing on the Edu-Portal and sends the records to the
departments.
2. Every student goes to the department to check and update his or her registration
status with the departmental class adviser and other persons the HOD would elect to
assist the class advisers in the revalidation exercise. The course registration update
and revalidation is for both current and previous semesters, hence the need for class
advisers to guide the students properly.
3. After confirming with their class advisers, students should use a CD containing a
specially designed course registration template in Microsoft Excel (2007 or higher
versions) to enter, offline, their validated and updated courses for both current and
previous semesters. The template could be obtained from the departments, the ICT
Centre and the University Computer Centre (UCC).
4. While students can update their registration status, offline, using their personal
laptops and computers, the staff and computer systems at both ICTC and UCC would
be fully utilized to assist the students in the revalidation exercise.
5. Students should submit to the ICTC the CD containing their updated course
registration status within a specified deadline. The ICTC compiles the list of students
with submitted updated courses and sends same to departments for confirmation
before online upload.
6. Once updated records in the submitted CD are confirmed by the department, some
staff of ICTC and UCC would handle online update and upload of previous semester
courses, while the student is solely responsible for the online update and upload of
the current semester (Harmattan, 2014/2015 session) courses.
7. The CD would be returned back to the students for future use, as it does also serve as
an unofficial copy of students academic transcript.

Instructions to Students on How to use the Revalidation Template

The CD containing the Revalidation Template has been formatted such that you could
modify and save entries on it, offline. The student should open the Revalidation
Template on Microsoft Excel 2007 or higher versions, and proceed as follows:
Step 1: Enter Students Name, Reg.No., Dept and Session (Year 1), as appropriate. These
four (4) items would display automatically on the Biodata template.
Step 2: Complete the remaining items on the Biodata template, as appropriate, that is,
Sex (MALE or FEMALE), Date of Birth (MM/DD/YYYY), Nationality, State of Origin, Mode
of Entry (UTME or DIRECT ENTRY), School, Option (if any), E-mail Address, and Phone
Number. Notice that the Biodata Indicator (cell I1) would display YES when all Biodata
entries are completed.
Step 3: Enter Course Code of registered courses for YR-1H semester. The course codes
should contain no spaces, that is, MTH101 and not MTH 101. The course title and the
credit unit would display automatically. If not or in case of inappropriate course title and
credit unit, then enter, as appropriate, the correct Course Code, Course Title and Credit
Unit beginning from cell F20. This would automatically override the inappropriate or
non-available (#N/A) course titles and credit units. The total number of registered units
for the semester would display in YR-1H Indicator (cell I2) to guide against under or over
registration of semester credit units.
Step 4: (a) Under Grade, enter the letter R for each registered course. (b) If or when
available, replace the letter R with Senate-Approved grades of pass (A, B, C, D, E, or F)
obtained in each registered course. This would automatically compute the semester
transcript as appropriate. Notice that for the present course revalidation exercise, step 4
(b) isnt necessary and required, and any grades supplied by the students wouldnt be
uploaded or used officially. The grades, if and when supplied, would purely be for
individual students use and monitoring of his or her academic performance.
Step 5: For subsequent semesters, enter, as appropriate, Session, Course Code, and
Grade (letter R) for registered courses during the given semester.

Aloy Onyeka, Ph.D

Director, ICTC, FUTO