NEWSLETTER

May 2015 Edition

Presidents Rumble:
Hi Everyone
Round 2 coming soon, and yes there are a few changes. The competition itself
has no changes. Just a few areas within, so that we can run a smooth, trouble
free day.
It is all pretty straight forward. However, if after reading the new procedures, you
do not understand or have any concerns please ring myself, Neal Rylatt (0411
602 540) and I will help you out any way I can.
Looking forward to a great weekend.
See you all soon.
Thanks Committee. Thanks everyone.

QWCHC President
Neal Rylatt

2015 Club Dates

Buckle Series 2nd Round
20/21 June
Nominations open 20th May
Series Sponsors:
Kallangur Produce
Campdraft Cutout
Sureline Fencing
Team Penning

Dayboro Show
Team Penning
5th July 2015
Buckle Series Final Round
26/27 September
Charity Weekend
14/15 November

2015 Committee Members

Important Information for Round 2

Nominations will open on 20th May and competitors from round one will be given
first preference, as it is a Buckle Series. First round competitors must get their paid
nominations in by 1st June to guarantee their spot.
After 1st June (unless the event is full) anyone on the waiting list will be given a spot.
Nominations will remain open until 13th June or the event is full
So dont leave your nominations to last min as you could lose your spot.

A couple of points to note

1. On the Saturday 20th June there is a Swap Meet and a car show on at the show grounds. Our competitors can only gain access through gate 3 and we cannot let anyone in before 9am. We will have someone
manning the gate to give you access, as it is a paid entry to the car show. If coming in Friday afternoon/
evening please contact Neal Rylatt (0411 602 540) so he can allow you entry.
2. As a result of a few safety issues at our last event the cattle pavilion is now a restricted area. Only
QWCHC Commiittee will be able to tie horses in this area. We pride ourselves on keeping these events
safe for horses and competitors.If you wish leave your horse for any reason please tie to your float or
make use of the stables/yards that are available. We are working closely with the Caboolture Show
Society on implementng safe event practices for all future horse events.
3. No camping is allowed between the stables and the canteen area to leave clear access for emergency
vehicles.
4. The loading ramp has been shifted to in between the stables and the cattle pavilion.
5. As per all show grounds, dogs are to be tied to float but not allowed to be on a long enough lead that
they can fly out and bite someone walking past the float.
6. We have a new paying system for nominations. A full description on how it works will be emailed to all
members and is included here in the newsletter.
So with all the official stuff out of the way, we have attached a flyer for our charity day fundraiser. If anyone
would like to donate a prize for our mega raffle please contact Gaye Ellis 0409 988 500. Anything will be
much appreciated and help the club raise money for our charity this year which is the Rural Fire Brigade.
We have quite a few new sponsors that have come on board this year. So everyone, remember, without these
guys donating stuff to our club for prizes we cant do what we do. So please support them. Metro Cowboy
has been very generous to us. He is our major sponsor for the annual charity day held in November. Darren
has been so kind as to put up three beautiful buckles for first prize in the open team penning competition.
Lets not forget Shane Malone from Sureline Fencing. He is the major sponsor for the Teampenning Buckle
Series. Also Grant from Kallangur Produce. Our major Sponsor for the Campdraft Cutout.
We are updating our website at the moment and we will have a direct link to all our sponsors there. Without
these sponsors we could not run the competitions that we do. So please everyone look at our web site. We
will have it up and running with the links very soon.
Also we have Dayboro show Teampenning held on Sunday 5th July. So please mark this on your calander
Subject to cattle availability. We will keep you informed.

Important information from the Nominations Officer, Craig Hoolihan

Wont be long now till nominations open for our 2nd Round of the Buckle Series. Since our last event we have been
working hard to try and streamline the nominations process.
The current process is a very time consuming and brain straining exercise and we are very lucky that we have had
dedicated committee members willing to spend many hours putting it all together to make it look like a simple process when the days flow beautifully. (Big thanks to previous committees). It was only when I took the reins (pun
intended) of the nomination officer position that I realised how time consuming and complicated the process is. My
aim is to streamline this process so that it will not be such a burden on future nominations officers (not resigning
yet) and that other members of the club can take it on without too much fear.
We have had our Website Designer, Jason Guest, working feverishly updating our nominations software to automate a lot of tasks that we currently do manually. Our nominations software has not been updated for many years
and is well overdue for a revamp. A lot of what is being done will be behind the scenes and will not affect most of
you. However it will make the whole process a lot less painful. Below are the key points that will affect you.

One Payment for each Nomination Form/ Team. Some teams are already doing this. However other teams are
paying as individuals. And depending on how the payments are done it can take a considerable time to reconcile
payments. Last event we had individuals paying for teampen runs, campdraft cutout runs, memberships, their
kids Tp runs etc all in one payment. We then had to work out (sometimes with the help of an email) how to
distribute this money.

No Guaranteed entry until full team payment is made. Quite often with individuals making payments we would
be waiting on 1 members payment. With the new system, until full payment for the team is paid, the team will
not be put into the draw. Which means that if you are waiting on one member to pay, your team could miss the
close off or our max number of entries might be met, leaving your team out of the event.

No Payments accepted after the close off date. In the past we have had people trying to make payments on
the day of the event. While this was not supposed to happen, ourselves and earlier committees have been a
bit lenient on this. Unfortunately it creates too much work on the day. Most committee members also compete.
And we are finding it almost impossible to finalise things on the day and get ourselves and our horses ready to
ride. If your payment is not made before close off date or positions are full, you will miss out.

Memberships to be up to date and paid before event - Especially at the first event of the year we are finding
people trying to fill out and pay memberships on the day of the event. This turns the Nom box into a mad house.
Jason is also working on an online membership form and medical profile that should be ready later in the year
(certainly ready for next year). This will mean that all your membership info will be done online and payment
will be made when you lodge it online. The only thing you should have to supply to us on the day regarding
membership will be your signed waiver for the year. Remember you are not covered by the club insurance until
all forms are filled and payment made. So if you arrive at one of our events and are injured while unloading or
warming up your horse before you come over and lodge your forms etc. YOU ARE NOT COVERED.

Paypal is our preferred payment. By using Paypal as our preferred payment we will be able to more easily keep
track of payments. All payments made by Paypal will be automatically linked to the designated nomination. By
using Paypal to lodge your nomination your payment is made instantly and guarantees your spot in the draw.
Other forms of payment (bank transfer/ cheque etc) will still be accepted. However until payment into the club
account is confirmed, your spot is not guaranteed. When nominations are open I will be checking the Club account once a day and will add paid nominations to the draw. If the payment shows up after the close off date or
positions are filled then you will miss out. To set up a Paypal account is quick and painless. There are no joining
fees, no annual fees and no ongoing fees. It is the safest and most secure way of transferring money online.
The Club, as a supplier (or anyone else you pay via Paypal), never even sees your account or credit card details.
Having Paypal also means that you can now pay membership and nominations with your credit card (something
the club could not offer before). When you start your Paypal account you can link your bank account/s and or
credit cards and choose which to use at the time of payment.

I know there is a bit to take in there (Sorry), but really it equates to making a few small changes that will make
running these events so much easier. Here is the link to start your paypal account https://www.paypal.com/au/
webapps/mpp/get-started
Hit the sign up for free button and follow the prompts. If you link a credit card you can start using your Paypal account immediately. If you are linking a bank account, Paypal will deposit 2 small amounts into your account. When
they show up in your account you will need to login to paypal and enter these amounts to confirm that it is your
account.
If you have any questions or concerns regarding the new nominations procedures and or Paypal please dont hesitate to contact me via email or give me a call on 0412 874 599. Please remember that we will still be accepting all
forms of payment but woud like to work towards getting as many people as possible paying by Paypal. If we all work
together we can do this fairly painlessly.

QWCHC ANNUAL
CHARITY DAY
Proudly
supporting the
Rural Fire Brigade

Caboolture Show Grounds

14th & 15th November, 2015

Mark these dates on your calendrermore information to come

Open Team Penning - Proudly sponsored by Metro Cowboy

Lovely buckles first prize and many more prizes
Wild Card Team Penning - Proudly sponsored by Blue Creek Saddles
Spooktacular Night of Horrors and Screams Fancy Dress Barrel Race

Giant Multidraw Raffle to be drawn on the day

Once again thank you to all our sponsors, this day couldnt
happen without your support

Metro Cowboy major sponsor

Blue Creek Saddles
Sandale Saddlery
Xtreme Saddlery
EXISS Australia Horse Floats
Katie B Western Wear
Caroline Kriesch Rug Repairs
Kristy Smith Pimp Your Pony
Dusty Butts Western Wear and Gear