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SAGE ACCPAC

Sage Accpac ERP

Inventory Control 5.5A


User Guide

Sage Accpac International, Inc. Confidential

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2008SageSoftware,Inc.Allrightsreserved.

SageSoftware,SageSoftwarelogos,andallSageAccpacproductandservicenamesareregistered
trademarksortrademarksofSageSoftware,Inc.,oritsaffiliatedentities.Allothertrademarksare
thepropertyoftheirrespectiveowners.

SageSoftware,Inc.
Publisher

Nopartofthisdocumentationmaybecopied,photocopied,reproduced,translated,microfilmed,
orotherwiseduplicatedonanymediumwithoutwrittenconsentofSageSoftware,Inc.

UseofthesoftwareprogramsdescribedhereinandthisdocumentationissubjecttotheSage
SoftwareLicenseAgreementenclosedinthesoftwarepackage.

Sage Accpac International, Inc. Confidential

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Contents

Chapter 1: Introducing the User Guide


HowtoUseThisGuide ......................................................... 11
TheGettingStartedGuide

...................................................... 12

WhereToNow? ................................................................ 13

Chapter 2: What You Need to Know Before Using


Inventory Control
OverviewofInventoryControlProcessing ........................................ 22
TransactionProcessing.......................................................... 23
ProcessingReceipts ............................................................. 25
EnteringReceipts,ReceiptReturns,andReceiptAdjustments ................... 26
ProcessingShipments.......................................................... 217
EnteringShipmentsandSalesReturns ....................................... 217
ProcessingInternalUsageTransactions .......................................... 223
EnteringInternalUsageTransactions ........................................ 224
ProcessingAdjustments........................................................ 228
EnteringAdjustmentsUsingtheAdjustmentsForm

.......................... 229

ProcessingTransfers ........................................................... 236


GoodsinTransitLocations ................................................. 236
EnteringTransfers ......................................................... 238
ProcessingAssembliesandDisassemblies

....................................... 246

Differencebetweenkittingitemsanditemsassembledusingbillsofmaterials ... 247


EnteringAssembliesandDisassemblies
ReportingInventoryControlData

..................................... 247

.............................................. 252

PrintingReports ........................................................... 252

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SetupReports............................................................. 253
StockControlReports

.....................................................

Price/SalesAnalysisReports

...............................................

253
254

PhysicalInventoryReports................................................. 255
PeriodicProcessing

...........................................................

255

DayEndProcessing ....................................................... 256


CreateG/LBatch .......................................................... 258
TakingPhysicalInventoryCounts .......................................... 260
ProcessingAdjustments

...................................................

261

ClearHistory ............................................................. 263


DeleteInactiveRecords .................................................... 263
JournalEntriesGeneratedbyInventoryControl

.................................

264

TransactionsInvolvingOrderEntry......................................... 268
G/LSourceCodesUsedbyInventoryControl ................................ 269
PrintingAuditTrailReports

...................................................

UsingInventoryControlwithOtherSageAccpacAccountingPrograms

...........

271

...........................................................

271

..............................................................

273

GeneralLedger
OrderEntry

270

PurchaseOrders

..........................................................

274

ProjectandJobCosting .................................................... 275


SageFixedAssets(FAS)
WhereToNow?

...................................................

275

..............................................................

276

Chapter 3: Maintaining Setup Information


IconsforMaintainingSetupInformation ......................................... 32
SetupMaintenance ......................................................... 32
SetupReports.............................................................. 33
ChangingInventoryControlOptions ............................................ 34
ChangingCompanyOptions ................................................ 35
ChangingProcessingOptions ............................................... 35
ChangingItemsOptions ................................................... 310
ChangingDocumentsOptions

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ChangingCostingOptions

................................................. 312

AfterChangingOptions .................................................... 313


ChangingG/LIntegrationOptions .............................................. 314
ChangingOptionsontheIntegrationTab .................................... 315
ChangingOptionsontheTransactionsTab

.................................. 318

AfterChangingOptions .................................................... 319


Adding,Editing,andDeletingItemStructures ................................... 319
AddingItemStructures

.................................................... 320

EditingItemStructures..................................................... 320
DeletingItemStructures

................................................... 320

SelectingorChangingtheDefaultItemStructure ............................. 321


AfterChangingItemStructureRecords ...................................... 321
Adding,Editing,andDeletingSegmentCodes ................................... 322
AddingSegmentCodes .................................................... 322
EditingSegmentCodes

.................................................... 323

DeletingSegmentCodes

................................................... 323

AfterChangingSegmentCodeRecords ...................................... 324


Adding,Editing,andDeletingInventoryLocations ............................... 324
AddingLocations

......................................................... 325

EditingLocations .......................................................... 325


EffectsofChanges ......................................................... 326
DeletingLocations ......................................................... 328
AfterChangingLocationRecords ........................................... 328
Adding,Editing,andDeletingCategories

....................................... 329

AddingCategories......................................................... 329
EditingCategories ......................................................... 330
DeletingCategories ........................................................ 331
AfterChangingCategoryRecords ........................................... 331
Adding,Editing,andDeletingAccountSets
AddingAccountSets

..................................... 332

...................................................... 333

EditingAccountSets ....................................................... 333


DeletingAccountSets ...................................................... 334
AfterChangingAccountSetRecords ........................................ 334

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Adding,Editing,andDeletingPriceListCodes .................................. 335


AddingPriceLists

........................................................

335

EditingPriceLists ......................................................... 336


DeletingPriceLists ........................................................ 336
AfterChangingPriceLists ................................................. 336
Adding,Editing,andDeletingOptionalFields................................... 337
AddingOptionalFields .................................................... 337
EditingOptionalFields .................................................... 338
DeletingOptionalFields ................................................... 338
AfterChangingOptionalFields

............................................

339

Adding,Editing,andDeletingUnitsofMeasure ................................. 339


AddingUnitsofMeasure .................................................. 339
EditingUnitsofMeasure

..................................................

DeletingUnitsofMeasure

.................................................

340
341

AfterChangingUnitsofMeasureRecords ................................... 341


Adding,Editing,andDeletingWeightUnitsofMeasure .......................... 341
AddingWeightUnitsofMeasure ........................................... 342
EditingWeightUnitsofMeasure ........................................... 343
DeletingWeightUnitsofMeasure .......................................... 343
AfterChangingWeightUnitsofMeasureRecords............................ 344
ItemMappings ............................................................... 344
PrintingSetupReports

........................................................

345

ImportingandExportingSetupRecordInformation.............................. 346

Chapter 4: Maintaining Item and Price List


Information
IconsforMaintainingItemandPriceListInformation ............................. 42
ItemandPriceListMaintenance ............................................. 42
ItemandPriceListSetupandReports ........................................ 44
Adding,Editing,andDeletingItemRecords ...................................... 45
AddingItemRecordsUsingtheItemsWizard
AddingItemRecordsUsingtheItemsForm

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................................

45

..................................

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EditingItemRecords........................................................ 47
DeletingItemRecords

...................................................... 49

AfterChangingItemRecords ............................................... 410


LinkingVendorstoItems

...................................................... 410

AddingaVendortoanItem ................................................ 411


DeletingaVendorfromanItem ............................................. 411
EditingVendors ........................................................... 411
Adding,Editing,andDeletingCustomerDetails
AddingCustomerDetails

................................. 412

.................................................. 412

EditingCustomerDetails ................................................... 413


DeletingCustomerDetails.................................................. 413
AfterChangingCustomerDetails ........................................... 414
MaintainingPriceLists

........................................................ 414

ViewingPriceListInformation

............................................. 415

AssigningItemstoPriceLists ............................................... 415


EditingPriceLists

......................................................... 416

DeletingItemsfromPriceLists.............................................. 417
CopyingItemstoOtherPriceLists

.......................................... 417

AddingContractPricingforCustomers ...................................... 421


EditingContractPrices ..................................................... 422
DeletingContractPrices .................................................... 423
UpdatingPriceLists

....................................................... 423

AfterChangingPriceLists .................................................. 426


Adding,Editing,andDeletingLocationDetails
AssigningItemstoLocations

.................................. 426

............................................... 428

EditingLocationDetails .................................................... 428


RemovingItemsfromLocations

............................................ 429

AfterChangingLocationDetails ............................................ 430


Adding,Editing,andDeletingManufacturersItems

............................. 430

AddingManufacturersItems............................................... 431
EditingManufacturersItems ............................................... 431
DeletingManufacturersItems .............................................. 431
AfterChangingManufacturersItems

....................................... 432

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Adding,Editing,andDeletingReorderQuantities
AddingReorderQuantities

...............................

432

................................................

433

EditingReorderQuantities ................................................. 434


DeletingReorderQuantities................................................ 435
AfterChangingReorderQuantities ......................................... 435
Adding,Editing,andDeletingBillsofMaterial
AddingBillsofMaterialRecords

..................................

436

...........................................

436

EditingBillsofMaterialRecords ............................................ 437


DeletingBillsofMaterialRecords........................................... 437
CopyingBillsofMaterial

..................................................

437

UpdatingBillsofMaterial.................................................. 439
AfterChangingBillsofMaterialRecords .................................... 441
Adding,Editing,andDeletingKittingItems ..................................... 442
BeforeSettingUpKittingItems ............................................. 442
AddingKittingItemRecords ............................................... 443
EditingKittingItems ...................................................... 443
DeletingKittingItemRecords .............................................. 444
MaintainingItemStatistics..................................................... 444
UpdatingSalesStatistics ................................................... 446
DeletingSalesStatistics .................................................... 446
AfterChangingSalesStatistics

.............................................

447

UpdatingTransactionStatistics ............................................. 447


DeletingTransactionStatistics .............................................. 448
AfterChangingTransactionStatistics ....................................... 449
PrintingItemandPriceListInformation

........................................

449

ImportingandExportingItemandPriceListInformation......................... 451

Chapter 5: Processing Inventory Control Transactions


ProcessingReceipts,Shipments,andInternalUsage ............................... 51
EnteringandPostingReceipts,ReceiptReturns,ReceiptAdjustments,Shipments,
SalesReturns,andInternalUsage ........................................ 52
RunningDayEndProcessing

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ReportingReceipts,ReceiptReturns,ReceiptAdjustments,Shipments,SalesReturns,
andInternalUsage ...................................................... 52
UsingtheReceiptsForm

.................................................... 53

UsingtheShipmentsForm

................................................. 518

UsingtheInternalUsageForm .............................................. 526


ProcessingTransfers,Adjustments,andAssemblies

.............................. 534

RunningDayEndProcessingandPrintingPostingJournals
UsingtheTransfersForm

................... 534

.................................................. 536

UsingtheAdjustmentsForm

............................................... 544

UsingtheAssemblies/DisassembliesForm ................................... 551


PostingInventoryControlTransactions

......................................... 558

PrintingPostingJournals....................................................... 560
ImportingTransactions ........................................................ 561
RetrievingTransactionHistory

................................................. 563

ViewingCurrentTransactions .................................................. 566

Chapter 6: Day End and Periodic Processing


DayEndProcessing

............................................................ 61

RunningDayEndProcessing ................................................ 62
PeriodicProcessing ............................................................. 64
ProcessingPhysicalInventory

............................................... 64

ProcessingAdjustments .................................................... 623


ClearingHistory........................................................... 625
CreatingGeneralLedgerBatches ............................................ 630
DeletingInactiveRecords

.................................................. 632

Chapter 7: Reports
StandardReportFeatures

....................................................... 71

PrintingReports................................................................ 71
AccountSets ................................................................... 73
AgedInventory ................................................................ 74

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AlternateItems ................................................................ 76
BillsofMaterial ................................................................ 78
Bin/ShelfLabels
Categories

...............................................................

...................................................................

ContractPricing

..............................................................

CustomerDetails

.............................................................

79

711
712
713

G/LIntegration ............................................................... 714


G/LTransactions

.............................................................

715

InventoryMovement .......................................................... 717


InventoryReconciliation....................................................... 720
InventoryWorksheet .......................................................... 722
ItemLabels................................................................... 724
ItemMappings ............................................................... 728
ItemStatus ................................................................... 728
ItemStructures ............................................................... 731
ItemValuation
KittingItems

...............................................................

732

.................................................................

737

LocationDetails
Locations

..............................................................

738

....................................................................

740

ManufacturersItems
MarkupAnalysis

.........................................................

740

.............................................................

741

OptionalFields ............................................................... 744


Options ...................................................................... 745
OverstockedItems ............................................................ 746
PostingJournals

..............................................................

749

PriceListCodes

..............................................................

754

PriceLists .................................................................... 754


ReorderReport ............................................................... 758
ReorderQuantities ............................................................ 760
SalesStatistics ................................................................ 762
SegmentCodes ............................................................... 764
SellingPriceandMarginAnalysis .............................................. 765
SerialNumbers ............................................................... 768

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SlowMovingItems ............................................................ 769


TransactionHistory

........................................................... 772

TransactionListing ............................................................ 774


TransactionStatistics

.......................................................... 776

TransferSlips ................................................................. 777


UnitsofMeasure .............................................................. 778
VendorDetails ................................................................ 779
WeightUnitsofMeasure ....................................................... 780

Appendix A: Errors, Warnings, and Confirmations


UsingOnlineMessageHelp .................................................... A1

Appendix B: Importing and Exporting


ImportingandExportingDataTipsandReminders ............................ B2
ImportingRecords ......................................................... B2
OptionsforImporting

.....................................................

B2

ErrorsDuringImporting ................................................... B3
ExportingfromRecordswithMultipleRecordTypes

.........................

B4

..................................

B5

....................................................

B5

SettingSelectionCriteriatoExportRecords
I/CImportandExportData

ImportingItemMappings .................................................. B6
ExportingItemsandPriceListsFields ....................................... B6
ImportingandExportingPhysicalInventoryFields ........................... B7
ImportingandExportingSetupFields ....................................... B8
ImportingandExportingStatisticsandInquiriesFields
ImportingTransactionFields

.......................

B9

...............................................

B9

Appendix C: Inventory Control Security


BasicPermissionandRights .................................................... C1
AdditionalPermissionsandRights.............................................. C2

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Appendix D: Technical Information


CreatingMacrosforInventoryControl...........................................D1
RunningVisualBasicMacrosinInventoryControl ............................D1
MultiuserConsiderations .......................................................D2
GlobalLocks

..............................................................D2

SingleUserProcesses.......................................................D3
MultiuserProcesses ........................................................D4
MultiuserDataProtection...................................................D4
UsingNonDatapipedVersionsoftheItemValuationReport

......................D5

Index

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ThischapterintroducesyoutotheInventoryControlUserGuide.The
UserGuideprovidesanoverviewofInventoryControlprocessingas
wellasdetailedinformationaboutthedaytodayandperiodic
operationsofInventoryControl.

How to Use This Guide


TheInventoryControlUserGuidecontainsthefollowingchapters:
Chapter 2, What You Need to Know Before Using Inventory Control,
explainstheconceptsofenteringandpostingreceipt,shipment,
transfer,adjustment,andassemblytransactions,describeshowto
usevariousInventoryControlreports,anddiscussesthedayend
andperiodictasksandproceduresthatarepartofyournormal
routine.
Chapter 3, Maintaining Setup Information, describesthetasks
involvedinaddingandmaintainingtherecordsyouneedtosetup
anduseInventoryControl.
Chapter 4, Maintaining Item and Price List Information, describes
thetasksinvolvedinaddingandmaintainingitemrecordsanditem
pricinginformationinInventoryControl.
Chapter 5, Processing Inventory Control Transactions, describesthe
tasksinvolvedinenteringreceipts,shipments,returns,transfers
betweeninventorylocations,removalsfrominventoryforinternal
usage,adjustmentstoinventoryquantitiesandcosts,assembliesof
masteritemsfrombillsofmaterial,andcreationofkitsfromkitting
items.

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Introduction

Chapter 1
Introducing the User Guide

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The Getting Started Guide

Chapter 6, Day End and Periodic Processing, describesthetasks


involvedinperformingdailyandperiodicmaintenanceaspartof
keepingyourinventorysystemupdated,includingrunningdayend
processing,creatingbatchesofgeneralledger transactions,clearing
history,deletinginactiverecords,andreconcilingphysical
inventory.
Chapter 7, Reports, describeshowtoprintInventoryControl
reports,journalsandlistings,anddescribestheirfeatures.
Appendix A, Errors, Warnings and Confirmations, explainsthetypes
ofmessagesyoumightencounterwhileusingInventoryControl,
andtellsyouhowtorespondtoeachmessage.
Appendix B, Importing and Exporting, describestheinventory
controldatayoucanimportandexport,andcontainstipsonhowto
selectdataforimportingorexporting.
Appendix C, Inventory Control Security, listsanddescribesthe
InventoryControltaskgroupstowhichyoucangrantorrestrict
access.
Appendix D, Technical Information, providesinformationformacro
developersandforadministratorsofmultiuserenvironments,
includingdescriptionsofInventoryControlobjectsandtherecord
accesstypesusedtoprotectdatainamultiuserenvironment.
TheIndexcontainsanalphabeticallistingoftopicsinthisguide,
withcorrespondingpagenumberreferences.

The Getting Started Guide


TheInventoryControldocumentationincludesthisUserGuideand
theGettingStartedguide.
TheInventoryControlGettingStartedguideintroducestheInventory
Controlapplication.Itprovidesanoverviewtohelpyoumakethe
bestuseoftheprogramspowerfulfeaturesandthenstepsyou
throughstartingandsettingupyourownInventoryControlledger.

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Where To Now?
IfyouhavejustpurchasedtheSystemManagerandInventory
Controlmodules,installthemonyourcomputer,followingthe
instructionsintheSystemManagerAdministratorGuide.
OnceyouhavecreatedyourownInventoryControlledger,andare
readytobeginusingInventoryControlforyourdaytoday
operations,readChapter2inthisguide,WhatYouNeedtoKnow
BeforeUsingInventoryControl,foranoverviewofInventory
Controlprocessing.
RefertoChapter3,MaintainingSetupInformation,Chapter4,
MaintainingItemandPriceListInformation,Chapter5,
ProcessingInventoryControlTransactions,Chapter6,DayEnd
andPeriodicProcessing,andChapter7,Reports,forinformation
aboutusingparticularInventoryControlmaintenance,processing,
andreportingfunctions.

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Introduction

Where To Now?

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OverviewofInventoryControlProcessing ........................................ 22
TransactionProcessing.......................................................... 23
ProcessingReceipts ............................................................. 25
EnteringReceipts,ReceiptReturns,andReceiptAdjustments ................... 26
InformationEnteredwithReceiptTransactions ............................ 26
SaveorPostReceipts,Returns,andAdjustments.......................... 213
ItemCostingDuringPostingorDuringDayEnd

......................... 214

CompletingandDeletingReceipts ....................................... 214


ReceiptAdjustments ................................................... 215
ReceiptReturns ........................................................ 216
ProcessingShipments.......................................................... 217
EnteringShipmentsandSalesReturns ....................................... 217
InformationEnteredwithTransactions

.................................. 217

SaveorPostShipments ................................................. 223


CalculatingtheCostofGoodsShippedandReturned

..................... 223

ProcessingInternalUsageTransactions .......................................... 223


EnteringInternalUsageTransactions ........................................ 224
InformationEnteredwithTransactions

.................................. 224

SaveorPostInternalUsageTransactions ................................. 227


CalculatingtheCostofGoods ........................................... 228
ProcessingAdjustments........................................................ 228
EnteringAdjustmentsUsingtheAdjustmentsForm

.......................... 229

TypesofAdjustments .................................................. 230


InformationEnteredwithAdjustments

.................................. 231

AdjustmentstoItemsUsingFIFOorLIFOCosting ........................ 235

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Before Using
Inventory Control

Chapter 2
What You Need to Know Before
Using Inventory Control

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ProcessingTransfers .......................................................... 236


GoodsinTransitLocations ................................................ 236
EnteringTransfers ........................................................ 238
InformationEnteredwithTransfers ..................................... 238
TransferringStockItemsthatUseFIFOorLIFOCosting .................. 243
ViewingFIFO/LIFOInformation ........................................ 244
ProcessingAssembliesandDisassemblies ....................................... 246
Differencebetweenkittingitemsanditemsassembledusingbillsofmaterials .. 247
EnteringAssembliesandDisassemblies ..................................... 247
InformationEnteredwithAssembliesandDisassemblies .................. 248
AssemblingMasterItemsthatUseFIFOorLIFOCosting ................. 251
ReportingInventoryControlData .............................................. 252
PrintingReports .......................................................... 252
SetupReports............................................................. 253
StockControlReports ..................................................... 253
Price/SalesAnalysisReports ............................................... 254
PhysicalInventoryReports................................................. 255
PeriodicProcessing ........................................................... 255
DayEndProcessing ....................................................... 256
CreateG/LBatch .......................................................... 258
TakingPhysicalInventoryCounts .......................................... 260
ProcessingAdjustments ................................................... 261
InformationEnteredtoProcessAdjustments ............................. 261
ClearHistory ............................................................. 263
DeleteInactiveRecords .................................................... 263
JournalEntriesGeneratedbyInventoryControl ................................. 264
TransactionsInvolvingOrderEntry......................................... 268
G/LSourceCodesUsedbyInventoryControl ................................ 269
PrintingAuditTrailReports

...................................................

270

UsingInventoryControlwithOtherSageAccpacAccountingPrograms ........... 271


GeneralLedger ........................................................... 271
OrderEntry .............................................................. 273
PurchaseOrders .......................................................... 274
ProjectandJobCosting ........................................................ 275
WhereToNow?

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ThischaptercontainsgeneralinformationabouthowInventory
Controlprocessesreceipt,shipment,adjustment,transfer,anditem
assemblytransactions.
Thechapterdiscusseshowyoucreate,post,andreviewtransactions,
anditdescribeshowtousevariousInventoryControlreportsand
carryoutthedayendandperiodictasksandproceduresthatare
partofyournormalroutine.
FordetailsonusingInventoryControl,seethefollowingchapters:

Chapter3,MaintainingSetupInformation.

Chapter4,MaintainingItemandPriceListInformation.

Chapter5,ProcessingInventoryControlTransactions.

Chapter6,DayEndandPeriodicProcessing.

Chapter7,Reports.

ForinformationaboutsettingupanInventoryControlsystemand
addingrecordsandinventoryitems,seeChapters2and3ofthe
GettingStartedguide.
ThechartonthenextpageoutlinesthestepsinanormalInventory
Controlprocessingcycle.

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Before Using
Inventory Control

Chapter 2
What You Need to Know
Before Using Inventory Control

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Overview of Inventory Control Processing

Overview of Inventory Control Processing


Process daily
transactions

Post transactions for:

Receipts
Shipments
Internal usage

Stock transfers
Item assemblies
Adjustments

Check data integrity and make a backup copy of the data


Run day-end processing
Print and file posting journals

Do you create G/L transactions during posting or day end processing?

Do periodic processing

No

Yes

Print the G/L Transactions report


Create outstanding general ledger
transactions
Do you automatically post general ledger transaction batches?

Do periodic processing

No

Yes

Post the G/L batches in General Ledger

Update Inventory
Control records

22

As needed:

Print stock control reports, price lists, and sales analysis reports

Clear outdated transactions and sales statistics, transaction


history, printed posting journals and labels, and the serial numbers
of shipped items

Add new records and make changes to existing records

Assign an inactive status to records you plan to delete


Delete inactive records for inventory items, account sets,
categories, and locations

Reconcile your physical inventory

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Transaction Processing

Transaction Processing

Aswellaspostingtransactionstothecurrentsessiondateand
reportingperiod,youcanposttransactionstopastorfuturedates
andreportingperiods.
Immediate posting
or
batch processing

InventoryControlletsyouchoosebetweenonlinetransaction
processingandbatchprocessingforpostingallkindsoftransactions.
Youcaneitherposteachtransactionwhenyouenterit,orsave
transactionsafterenteringthemforlatereditingandposting(using
thePostEntriesform).

Posting always
updates quantities

Whenyoupostatransaction,theprogramimmediatelyupdates
itemquantities,soyoualwaysknowyourinventorylevels.Thisis
especiallyimportantwhenyouareusingOrderEntryandneedto
knowwhetheranitemisinstock.

Posting can also


update item costs,
create G/L
transactions, and
update audit info.

Dependingonyourprogramsettings,youcanalsoupdatethecostof
goodsinstockduringposting,andyoucanhavetheprogramcreate
generalledgertransactionsarisingfrominventorytransactionsand
updateauditinformationatthesametime.
Ifprogramperformanceisimportanttoyou,youcanupdateitem
costsduringDayEndProcessing,andcreateG/Ltransactionseither
duringDayEndProcessingorbyusingtheCreateG/LBatchformin
PeriodicProcessingfolder.
DayEndProcessingalsoupdatesstatisticalinformation.
Note: DayEndProcessingletsyouimproveprogram

performancebyrunningtimeconsumingtasksatnight.

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Before Using
Inventory Control

Thissectionpresentsabriefoverviewofhowposting,dayend
processing,andaudittrailsrelatetotransactionprocessingin
InventoryControl.ThetypesoftransactionsinInventoryControlare
receipts,shipments,returns,internalusage,adjustments,stock
transfers,anditemassembliesanddisassemblies.

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Transaction Processing

Costing options in
the I/C Options
form

YouusetheCostingOptionsintheI/COptionsformtochoose:

WhenInventoryControlwillrecostitemsbasedonnewly
postedtransactions.
Youcancostitemswhenyouposttransactions,orlater,when
yourunDayEndProcessing.

Posting in I/C can


create G/L
transactions, and
even post in G/L

Whentheprogramwillcreatesubledgertransactionsandaudit
information.

IfyoucostinventoryitemsduringDayEndProcessing,you
canchoosetocreatesubledgertransactionsduringDayEnd
Processing,oryoucanselecttheoptioninG/LIntegrationto
createtransactionsperiodicallybyusingtheCreateG/L
Batchicon.

Ifyoucostinventoryitemsduringposting,youcanchoose
tocreatesubledgertransactionsduringposting,duringDay
EndProcessing,orbyusingtheCreateG/LBatchicon.

Ifyoucostinventoryduringposting(dependingonyoursettingsin
theG/LIntegrationform),postingcanalsogeneratetransactionsto
updatethegeneralledgerandautomaticallyposttheG/L
transactionbatchesintheSageAccpacGeneralLedgermodule.
Note: Processingtakestime,andmoreprocessingduring

postingwillslowdowneachtransaction.
IfyouhavealargeOrderEntrytransactionvolume,we
suggestthatyoucostitemsandcreatesubledgerbatches
duringDayEndProcessing.
Day End updates
everything else

YoumustalwaysrunDayEndProcessingtoupdateitemandsales
statistics.Dependingonyoursettings,DayEndprocessingmayalso
performitemcostingandgenerategeneralledgertransactions.

Run Day End as


often as you like

Ifnecessary,youcanrunDayEndProcessingseveraltimesadayto
keepthisinformationmorecurrent.

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Printing the audit


trail

Toviewyouraudittrailfortransactions,printthepostingjournalfor
thetypeoftransactionyouwantafterrunningDayEndProcessing.

ForinformationabouttheTransactionHistoryreport,seeChapter7,
Reports.
Drill down from G/L

Youcanalsodisplaypostedtransactionsusingthevarious
transactionentryforms,andyoucandrilldowntoInventoryControl
transactionsfromtheopenorpostedentriesinGeneralLedger
(providedthatyoudonotcleartheI/Ctransactiondata).

Day-end processing Forinformationaboutdayendprocessing,seethesectionDayEnd

Processing,onpage256.SeealsoChapter6,DayEndand
PeriodicProcessing,inthisguide.

Processing Receipts
UseInventoryControlsReceiptsformtoreceiveitemsinto
inventoryandtoreturnitemstosuppliers.
Using Inventory
Control with
Purchase Orders

IfyouuseSageAccpacPurchaseOrders,youcanprocessreceipts
eitherinInventoryControlorPurchaseOrders.Formore
information,seeUsingInventoryControlwithOtherSageAccpac
AccountingPrograms,onpage264.
Fordetailedinstructionsonenteringreceipts,receiptreturns,and
receiptadjustments,seeChapter5,ProcessingInventoryControl
Transactions,inthisguide.
Fordescriptionsandsamplesofthejournalentriestheprogram
createsforreceipttransactions,seethesectionJournalEntries
GeneratedbyDayEndProcessing,onpage264.

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IfyouselectedtheKeepTransactionHistoryoptionintheI/C
Optionsform,theprogramkeepsanothercopyoftheaudittrail
informationthatisprintedonthepostingjournal.Youcanthenprint
theTransactionHistoryreporttolistaudittrailinformationthatyou
mayhaveclearedfromthepostingjournal.

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Processing Receipts

Entering Receipts, Receipt Returns, and Receipt Adjustments


ThissectioncontainsanoverviewofReceipts.Itdescribesthe
informationyouenterforreceipts,receiptreturns,andreceipt
adjustments.Youcanenterreturnsandadjustmentsonposted
receiptsthatyouhavenotyetsetascomplete.Oncereceiptsare
completed,youcannotadjustorreturnthem.
Information Entered with Receipt Transactions
Thissectionlistsanddescribestheinformationyouenterwith
receipts,receiptreturns,andreceiptadjustments.Theinformationis
presentedintheorderinwhichitappearswhenyoufirstopenthe
Receiptsform.
ForinformationonanyofthesefieldswhileusingtheReceiptsform,
pressF1,thenclicktheFieldListbuttonontheHelpscreenthat
appears.
General
information

Forreceipttransactions,youenterthefollowinginformationonthe
Receiptsform.
Receipt Number. (auniquenumber,upto22charactersinlength,
todistinguishthetransactionfromotherreceiptsforauditcontrol
purposes)
Theprogramautomaticallyassignsthereceiptnumberifyouleave
***NEW***intheReceiptNumberfield.Theprogramgenerated
receiptnumberisdeterminedbysettingsintheI/COptionsform.
Receiptnumberscancontainletters,numbers,andspecialcharacters
(forinstance,*,&,and#).Lettersautomaticallyappearinuppercase
whenyoutypethem.
Type. (selectReturn,Adjustment,orComplete)
Thisfieldappearsonlyifyouhaverecalledaposted,incomplete
receipt.Incompletereceiptsaredescribedinthenextsection,
CompleteandIncompleteReceipts.

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SelectReturntorecordthereturnofsomeoralloftheitemsona
receipt.Forinformationaboutreceiptreturns,seeReceipt
Returnsonpage216.

Type: Adjustment

SelectAdjustmenttochangesomeinformationonthereceipt.For
informationaboutreceiptadjustments,seeReceipt
Adjustments,onpage215.

Type: Complete

SelectCompletetocompletethereceiptwithoutmakingany
modifications.AfterselectingComplete,youmustpostthe
receipttocompleteit.

Description. (addanyinformationyouwantaboutthereceipt;
optional)
Reference. (forexample,aninvoicenumber;optional)
Receipt Date. (thedocumentdate)
Posting Date. (thetransactiondateforGeneralLedger;italso
determinestheyearandperiodforG/Lposting)
Year/Period. (theyearandperiodforthepostingdate)
Vendor Number. (thenumberyouusetoidentifythesupplier;
optional)
If using
Accounts Payable

IfyouuseSageAccpacAccountsPayable,youcanselectthevendor
numberfromtheFinder.
PO Number. (thenumberofthepurchaseorderbeingfilledbythe
receipt;optional)
Receipt Currency; Exchange Rate. (thecurrencyoftheinvoicein
whichyouwillenterunitcosts;therateofexchangebetweenthe
receiptcurrencyandthefunctionalcurrency)
TheprogramdisplaystheExchangeRatefieldonlyifthereceipt
currencyyouspecifyisnotthefunctionalcurrency.
Youcanoverridethereceiptcurrencysexchangeratedisplayedby
theprogram.Theprogramwarnsyouifyouspecifyanexchange

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Type: Return

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Processing Receipts

ratethatexceedstheratespreadyourcompanyallowsforthereceipt
currency.
Zoom button

Toselectadifferentexchangerateorratetypeforthereceipt
currency,opentheRateSelectionformusingtheZoombutton
besidetheExchangeRatefield.
ForinformationaboutcurrencyexchangeratesinInventoryControl,
seetheSystemManagerUserGuide.
Additional Cost. (thetotalofalladditionalreceiptcosts)
Youcanincludeanadditionalcostamountonreceiptssothegoods
youreceiveintoinventoryarerecordedattheirtruelandedcost.The
programcalculatestruelandedcostsbyproportionallydistributing
theadditionalcostacrossallextendedcostsonreceipts.Examplesof
additionalcostsare:

Lumpsumsincludedoninvoices.

Custombrokeragefees.

Aninvoice,suchasafreightinvoice,thatisseparatefromthe
invoicelistingtheinventoryitems.

Whenyoucostitems(eitherwhenyoupostreceiptsorwhenyou
postandthenrunDayEndProcessing),theprogramapportionsthe
additionalcostacrossallitems,basedoneachitemsextendedcost
asapercentageofthereceiptstotalcost.
Example

AsanexampleofhowInventoryControlapportionsadditional
costs,considerthefollowinginvoiceinformation:
Item
A1-010
A1-320
A2-240

28

Quantity

Unit Cost

Amount

10
5
2

10.00
20.00
50.00

100.00
100.00
100.00

Subtotal
Freight

300.00
80.00

Total Invoice

380.00

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Item #
A1-010

Extended
Cost
100.00

A1-320

100.00

A2-240

100.00

Apportioning Calculation
for the Additional Cost
100.00 x 80.00 = 26.67
300.00
200.00 x 80.00 - 26.67 = 26.66
300.00
300.00 x 80.00 - 26.67 - 26.66 = 26.67
300.00

Theadditionalcostsapportionedtotheitemsinthepreceding
exampleaddup80.00,whichistheamountofthetotaladditional
costforfreightonthesampleinvoice.
Prorate/Leave Additional Cost. (forreceiptreturns,specifies
whethertheadditionalcostassignedtothegoodsbeingreturnedis
proratedtotheremaininggoodsonthereceipt;thisfielddoesnot
appearifyouarecreatinganewreceipt)
Thisfieldappearsonlywhenyouareenteringreceiptreturns.You
cansetthedefaulttoProrateortoLeaveontheProcessingOptions
taboftheI/COptionsform.
SelecttheProrateoptiontohavetheprogramproratetheadditional
costtotheremaininggoodsonthereceiptwhenyoucostthereceipt
returneitherwhenyoupostorwhenyourunDayEndProcessing.
SelecttheLeaveoptionifyoudonotwanttheprogramtoproratethe
additionalcosttotheremaininggoodsonthereceipt.Youmaythen
wanttousetheAdjustmentsformtowriteofftheadditionalcosttoa
generalledgerwriteoffaccount.
Ifyoureturnalloftheitemsonareceipt,youmustusethe
Adjustmentsformifyouwanttowriteofftheadditionalcostfrom
thereceipttoageneralledgerwriteoffaccount.

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Whenyouentertheitemcostsandtheadditionalcost(freight)from
theprecedinginvoiceinformationusingtheReceiptsform,
InventoryControlapportionstheadditionalcostasshowninthe
followingtable.

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Processing Receipts

Todeterminetheadditionalcostamountassignedtoitemson
receipts,printtheReceiptsPostingJournal.Forinformationabout
theReceiptsPostingJournal,seeChapter7,Reports,inthisguide.
Formoreinformationaboutreturninggoodsfromincomplete
receipts,seeReceiptReturns,onpage216.
Addtl. Cost Currency. (additionalcostcurrency;thecurrencyin
whichyouenteranadditionalcostforareceiptinmulticurrency
ledgers)
Theadditionalcostcurrencymustbethesameaseitherthereceipt
currencyorthefunctionalcurrency.
Require Labels. ClicktheRequireLabelsoptionifyouwanttoprint
exactlyoneitemlabelforeachitembeingreceived.Whenyouselect
RequireLabels,theprogramautomaticallyenterstheQtyReceived
intheLabelsfield,butyoucanenteranynumberinthelabelsfield
whetherornotyouselectRequireLabels.
Theprogramautomaticallygeneratesitemlabels(thatyoucanlater
print)foritemsonpostedreceiptswhenyourunDayEnd
Processing.
Forinformationaboutprintinglabels,seeChapter7,Reports,in
thisguide.
Optional Fields. (clickthezoombuttontoselectreceiptheader
optionalfields)
Total Cost. (providedbytheprogram,thesumofalltheextended
costsplustheadditionalcostonthereceiptoradjustment)
Ifyouspecifythesamecurrencyforthereceiptcurrencyandthe
additionalcostcurrency,theprogramdisplaysthetotalcostinthat
currency.Forexample,ifthereceiptcurrencyandtheadditionalcost
currencyarebothinthesourcecurrency,thetotalcostappearsinthe
sourcecurrency.
Ifyouspecifydifferentcurrenciesforthereceiptcurrencyandthe
additionalcostcurrency,theprogramdisplaysthetotalcostinthe

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Total Return Cost. (providedbytheprogramforreturns,thesumof


allthecostsforthegoodsbeingreturned)
Thisfieldappearsonlywhenyouareenteringreceiptreturns
(additionalcostisnotincluded).
Inmulticurrencyledgers,theprogramdisplaysthiscostinthe
receiptcurrency.
Total Extended Cost. (providedbytheprogram,thesumofallthe
extendeditemcostsonthereceipt)
Thisfielddoesnotappearwhenyouareenteringreceiptreturns.
Inmulticurrencyledgers,theprogramdisplaysthiscostinthe
receiptcurrency.
Detail information

Foreachdetaillineonareceipttransaction,youenterthefollowing
information.
Notethatyoucanhighlightaline,andthenclicktheDetailbutton
(orpressF9)toopentheReceiptDetailsform,whereyoucanenter
thedetailsintofieldsinsteadoftabbingfromcolumntocolumnin
thedetailgrid.
Item Number. (oftheitembeingreceived)
Youcanalsoentermanufacturersitemnumbersinthisfield(suchas
barcodes)thathavebeenaddedtoInventoryControl.Onceyou
presstheTabkey,theprogramreplacesthefieldcontentswiththe
inventoryitemnumber,andplacesthemanufacturersitemnumbers
thatyouusedintheManuf.ItemNo.field(bydefaultthesecondlast
fieldinthegrid).
Item Description. (suppliedbytheprogramfromtheitemrecord)
Location. (theinventorylocationatwhichyouarereceivingthe
units)

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functionalcurrency.Forexample,ifthereceiptcurrencyisthesource
currency,andtheadditionalcostcurrencyisthefunctionalcurrency,
thetotalcostappearsinthefunctionalcurrency.

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LocationsinInventoryControlareeitherphysicallocationsorlogical
locations.Youcanonlyreceivegoodsataphysicallocation.(Logical
locationsaremainlyusedforgoodsintransit.)
Eachitembeingreceivedmustalsobeallowedattheselected
inventorylocation.IfyoudidnotselecttheAllowItemsAtAll
LocationsoptionintheI/COptionsform,youmusthaveusedthe
LocationsformortheLocationDetailsformtospecifywhereitems
areallowed.
Quantity Received. (thenumberofunitsbeingreceived)
Unit of Measure. (theunitofmeasureforthequantitybeing
received)
Ifyouhavedefinedmultipleunitsofmeasurefortheitem,choose
theunitthatismostappropriate.
Unit Cost. (costoftheitemanditemunitofmeasurethatyou
selectedforthereceipt)
Extended Cost. (thecostoftheitemtimesthequantityreceived)
Labels. (suppliedbytheprogramifyouselectedtheRequireLabels
optionforthereceipt,thenumberofitemlabelstoprint;optional)
If you select the
Require Labels
option

Thenumbersuppliedinthisfieldbytheprogrammatchesthe
numberyouenteredintheQuantityReceivedfield.Youcanchange
thenumberprovidedbytheprogram.
Youcanalsoenteranumberinthisfieldifyoudidnotselectthe
RequireLabelsoption.
Comments. (addanycommentsyouwanttoappearonthereceipts
postingjournalregardingthedetailline;youcanchangecomments
ifyouenterareturnoranadjustment;optional)
Manuf. Item No. (entertheitemnumberusedbythemanufacturer
orthebarcodeassociatedwiththisitem;optional)
Thisnumberismainlyusedasanalternativecodeforentryinthe
ItemNumberfield.

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Optional Fields.(clickthezoombuttontoselectreceiptdetail
optionalfields)
Quantity Returned. (thenumberofunitstoreturntothesupplier)
Youcanreturnuptothenumberofunitsyouspecifiedinthe
Quantityfield.
Return Cost. (suppliedbytheprogram,theextendedcostofthe
unitsbeingreturnedtothesupplier)
Thisfieldappearsonlywhenyouenterreceiptreturns.In
multicurrencyledgers,theReturnCostisdisplayedinthereceipt
currency.
Enter these only on
an Adjustment

Cost Adjustment; Average Cost. (formodifyingcostsonreceipt


adjustments,thecostadjustmentandtheaveragecost,respectively,
oftheunitsthatwerereceived)
Ifyouadjusttheunitcost,theprogramcalculatestheadjusted
extendedcost.Ifyouadjusttheextendedcost,theprogram
calculatestheadjustedunitcost.
Ifyouusemulticurrencyaccounting,youenterthesecostsinthe
receiptcurrency.
Therearenorestrictionsonthenumberofdetaillinesyoucanenter
onreceipttransactions.

Save or Post Receipts, Returns, and Adjustments


YoucanchoosetheSavebuttonorthePostbuttonafterenteringa
receiptorafterenteringreturnsoradjustmentstoareceipt.
IfyouchooseSave,youcaneditthetransactionlater,oryoucanpost
itlaterusingthePostEntriesform.
IfyouchoosePost,youcan:

Enterreturnsonthereceiptlater.

Adjustorcompletethereceiptlater.

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Enter this only on a


Return

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Processing Receipts

Youcannotadddetaillinestoareceiptonceitisposted.Youcan
onlychangequantitiesandcostsbyenteringandpostingreturnsor
adjustments.
Item Costing During Posting or During Day-End
WithInventoryControl,youcanchooseinI/COptionswhetheryou
wanttheprogramtorecostitemsbasedonnewlyposted
transactions,orwhetheritshouldwaituntilyourunDayEnd
Processingtocostitems.
Ifyouhavealargetransactionvolume,wesuggestthatyoucost
itemsduringDayEndProcessing.
Completing and Deleting Receipts
Therearethreewaystocompletereceipts.Youcan:

UsetheReceiptsformtocompleteasinglereceipt.
YoucompletereceiptsbysettingthetypetoCompleteonthe
Receiptsform.Onceyoucompleteareceipt,youcannotrecallit
forreturnsoradjustments.

Deletereceiptswhenyoupostthem.
Whenyoupostreceipts,theprogramcanaskyouwhetheryou
wanttodeletethem(ifyouchoosetheoptionintheI/COptions
formtoPromptToDeleteDuringPosting).
Ifyoudeletereceiptsonposting:

214

Theprogramcompletesthemanddeletesthetransaction,
andyouwillnotbeabletorecallthemforreturnsor
adjustments.

Youwillnotbeabletodrilldowntoreceiptinformation
fromtheGeneralLedgerprogramifyoudeletethereceipt.

DeletereceiptsusingtheClearHistoryform.

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Processing Receipts

Youcanenterreturnsandyoucanenteradjustmentsonincomplete
receipts.

ForinstructionsaboutusingtheReceiptsformtocompletereceipts,
seeChapter5,ProcessingInventoryControlTransactions,inthis
guide.
ForinstructionsaboutusingtheClearHistoryformtocomplete
receipts,seetheClearingHistorysectioninChapter6,andDay
EndProcessing,onpage256.
Receipt Adjustments
Youcanenteradjustmentstochangethefollowingfieldsin
incomplete,postedreceipts:

Receiving goods
before getting the
invoice

Type.(ChooseAdjustmenttoadjustcostsonthereceipt.)

Description.

ReceiptDate,Year/Period.

AdditionalCost.

Commentsforeachdetail.

AdjustedUnitCostforeachdetail.

TotalAdjustedCost(adjustedextendedcostforeachdetail).

OptionalFields(headeranddetail).

Theadjustmentfeatureletsyoureceivegoodsintoinventorybefore
yougettheinvoicebypostinganincompletereceiptthatdoesnot
containthecostofthegoods.Whenyouknowthecostofthegoods,
youenteritasanadjustmenttothereceipt.

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Forinformationaboutreceiptreturnsandreceiptadjustments,see
ReceiptReturnsonpage216andReceiptAdjustments,below.

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Processing Receipts

ForinstructionsaboutusingtheReceiptsformtorecordreceipt
adjustments,seeChapter5,ProcessingInventoryControl
Transactions,inthisguide.
Note: DonotconfusetheAdjustmentoptionontheReceipts

formwiththeAdjustmentsforminInventoryControl.You
usetheAdjustmentsformtochange(adjust)itemquantities
andcostsfortheitemsinyourinventory,whereasyouuse
theAdjustmentoptionontheReceiptsformtomake
changestoincompletereceipts.
Thisalsomeansthatifareceiptiscompleteandyouwanttoadjust
thequantitiesandcostsofitemsreceived,youmustenteran
adjustmenttransactionusingtheAdjustmentsform.
ForinformationaboutadjustmenttransactionsandtheAdjustments
form,seeProcessingAdjustments,onpage223.
Receipt Returns
Ifyoureturnitemstoasupplierfromanincompletereceipt,youcan
usetheReceiptsformtorecordthetransaction.Ifthereceiptis
complete,youmustenteranadjustmentusingtheAdjustmentsform
torecordthereturn.
Whenenteringreceiptreturns,youcanchangethefollowingfields
intheReceiptsform:

216

Type(chooseReturntoreturngoodsfromthereceipt).

Description.

ReceiptDate,Year/Period.

ExchangeRate(ifmulticurrency).

Prorate/LeaveAdditionalCost.

OptionalFields(headeranddetail).

Comments.

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Processing Shipments

QuantityReturned.

Processing Shipments
UseInventoryControlsShipmentsformforshippingitemsoutof
inventoryandforreturningitemstoinventory(salesreturns).
Using Inventory
Control
with Order Entry

IfyouusetheSageAccpacOrderEntryprogram,youcanprocess
shipmentsandsalesreturnseitherinInventoryControlorOrder
Entry.Formoreinformation,seeUsingInventoryControlwith
OtherSageAccpacAccountingPrograms,onpage264.
Note,however,thatOrderEntryshipmentsandsalesreturnsreferto
particularordersandincludecustomerinformationandpricing,
whereshipmentsandreturnsinInventoryControldonot.
Fordetailedinstructionsonenteringshipmentsandsalesreturns,
seeChapter5,ProcessingInventoryControlTransactions,inthis
guide.
Fordescriptionsandsamplesofthejournalentriestheprogram
createsforshipments,seethesectionJournalEntriesGeneratedby
DayEndProcessing,onpage264.

Entering Shipments and Sales Returns


ThissectionprovidesanoverviewoftheShipmentsform,and
describesthedatayouenterforshipmentsandforsalesreturns.
Youcannotchangepostedshipmentsorsalesreturns.
Information Entered with Transactions
Thissectionliststheshipmentsandsalesreturnsinformationinthe
orderinwhichyouenteritusingtheShipmentsform.For

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ForinstructionsaboutusingtheReceiptsformtorecordreceipt
returns,seeChapter5,ProcessingInventoryControlTransactions,
inthisguide.

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Processing Shipments

informationonanyofthesefieldswhileusingtheShipmentsform,
pressF1,andthenclicktheFieldListbuttonontheHelpscreenthat
appears.
General
information

Foreachtransaction,youenterthefollowinginformation:
Shipment Number. (anumbertodistinguishthetransactionfrom
othershipmentsandsalesreturnsforauditcontrolpurposes)
Theprogramautomaticallyassignstheshipmentnumberifyou
leave***NEW***intheShipmentNumberfield.Theprogram
generatedshipmentnumberisdeterminedbysettingsintheI/C
Optionsform.
Entry Type. (selectShipmentorReturn)
Returnsdonotrefertoparticularshipments.
Ship Date. (thedocumentdate)
Posting Date. (thetransactiondateforGeneralLedger;italso
determinestheyearandperiodforG/Lposting)
Year/Period. (theyearandperiodforthepostingdate)
Description. (addanyinformationyouwantabouttheshipmentor
return;optional)
Reference. (optional)
Customer Number. (thenumberyouusetoidentifythecustomer;
optional)

Sage Accpac
Accounts
Receivable

IfyouuseAccountsReceivable,youcanselectthecustomernumber
usingtheFinder.Ifthecustomerrecordyouspecifyexistsin
AccountsReceivable,InventoryControldisplaysthecontactand
pricelist,and,inmulticurrencyledgers,thecurrencyfromthat
record,andtheexchangerate.Youcanchangeallofthesefields,
includingthecurrencyfortheshipment.
Contact. (thecontactpersonorpositionforthecustomer)

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Price List. (thecodeidentifyingthepricelistfromwhichthe


programdisplayspricesonthedetaillines)

Tousethedefaultpricelistfromtheitemrecord,leavethisfield
blank.
IfyouspecifydefaultpricelistsintheAccountsReceivablecustomer
records,thepricelistforthecustomerwillappearinthePriceList
fieldwhenyouselectacustomer.
Currency; Exchange Rate. (thecurrencyinwhichyouwillenter
prices;therateofexchangebetweenthepricecurrencyandthe
functionalcurrency)
TheprogramdisplaystheExchangeRatefieldonlyiftheprice
currencyyouspecifyisnotthefunctionalcurrency.
Youcanoverridethepricecurrencysexchangeratedisplayedbythe
program.Theprogramwarnsyouifyouspecifyanexchangerate
thatexceedstheratespreadyourcompanyallowsfortheprice
currency.
Toselectadifferentexchangerateorratetypeforthepricecurrency,
opentheRateSelectionformusingtheZoombuttonbesidethe
ExchangeRatefield,ifitisavailable.
ForinformationaboutcurrencyexchangeratesinInventoryControl,
seetheSystemManagerUserGuide.
Optional Fields. (clicktheZoombuttontochooseoptionalfieldsfor
thewholeshipmentorreturn)
Notethatyoumustassignoptionalfieldstotransactionsusingthe
OptionalFieldsforminInventoryControlbeforeyoucanenter
optionalfieldinformation.

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Ifyouwantitempricesondetaillinestoautomaticallycomefrom
onepricelist,youspecifythedesiredpricelistinthisfieldbefore
youstarttoentertransactiondetails.Thepricelistyouspecifyhereis
usedbydefault,butyoucanspecifyadifferentpricelistfordetail
lines.

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Processing Shipments

Youcanalsoaddoptionalfieldstoindividualdetaillines.
Detail information

Foreachdetaillineonatransactiondetailgrid,enterthedata
describedbelow.
NotethatyoucanpressF9orclicktheDetailbuttontoopenthe
ShipmentsDetailsformwhereyouenterthedetailsonaformthat
displaysallfieldsforasingledetail.
Item Number. (thenumberoftheitembeingshippedorreturned)
Youcanalsoentermanufacturersitemnumbersinthisfield(suchas
barcodes)thathavebeenaddedtoInventoryControl.Onceyou
presstheTabkey,theprogramreplacesthefieldcontentswiththe
inventoryitemnumber,andplacesthemanufacturersitemnumbers
thatyouusedintheManuf.ItemNo.field(bydefaultthesecondlast
fieldinthegrid).
Item Description. (suppliedbytheprogramfromtheitemrecord)
Category. (thecategoryissuppliedbytheprogram,fromtheitem
record,butyoucanspecifyadifferentcategory)
Formoreinformationaboutcategories,seeSettingUpCategories,
inChapter2oftheGettingStartedguide.
Location. (theinventorylocationfromwhichyouareshippingorto
whichyouarereturningtheunits)
IfyoudidnotselecttheAllowItemsAtAllLocationsoptioninthe
I/COptionsform,youmusthavepreviouslyusedtheLocation
Detailsformtospecifythateachitembeingshippedisallowedatthe
selectedinventorylocation.
LocationsinInventoryControlareeitherphysicallocationsorlogical
locations.Youcanonlyreceivegoodsataphysicallocation.(Logical
locationsaremainlyusedforgoodsintransit.)

Non-stock items

Youdonotspecifyaninventorylocationfornonstockitems.
Quantity. (thenumberofunitstoshiporreturn)

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Allowing negative
quantities

Unit of Measure. (theunitofmeasureforthequantitybeingshipped


orreturned)
Iftheitemunitshaveserialnumbers,youmustselecttheitems
stockingunit(whichhasaconversionfactorofone)fortheShipping
Unit.
Price List. (thecodeidentifyingthepricelistfromwhichthe
programdisplaysprices)
Ifyouspecifiedapricelistfortheshipmentintheshipmentheader
field,thatpricelistappearshere.
Ifyoudidnotspecifyadefaultpricelistfortheshipment,I/C
displaysthedefaultpricelistfortheitemrecord.Youcanchangethe
pricelistforeachdetailline.
Unit Price; Extended Price. (theitemsprices)
Theunitpriceisthepriceperthespecifiedunitofmeasureinthe
UnitOfMeasurefield.Theextendedpriceistheunitprice
multipliedbythenumberofunits.
Theprogramautomaticallydisplayspriceswhenyouentertheitem
number,unlesstheitemisnotonthecurrentlyselectedpricelist.
Youcanoverridepricesfrompricelists.Ifyouenteraunitprice,the
programcalculatestheextendedprice.Ifyouenteranextended
price,theprogramcalculatestheunitprice.
Ifyouusemulticurrencyaccounting,enterpricesinthecurrency
selectedfortheshipment(bydefaultthecustomerscurrency).The
programwillnotdisplayitempricesunlessthepricelistyouspecify
listspricesinthecurrencyspecifiedintheCurrencyfield.
Unit Cost; Extended Cost. (forallsalesreturns,andforshipping
itemsthatusetheuserspecifiedcostingmethod)

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Toshipmoreunitsofanitemthanthequantityinstockatalocation,
youmusthaveturnedontheAllowNegativeInventoryLevels
optionintheI/COptionsform.

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Processing Shipments

Whenyouenteranitemnumberforasalesreturn,theprogram
automaticallydisplaystheitemsmostrecentcostintermsofthe
unitofmeasureyouspecify,unlesstheitemusestheuserspecified
costingmethod.
Youcanoverridethemostrecentcostdisplayed.Ifyouenteraunit
cost,theprogramrecalculatestheextendedcost.Ifyouenteran
extendedcost,theprogramrecalculatestheunitcost.
Ifyouusemulticurrencyaccounting,entercostsinyourfunctional
(home)currency.
Serial Numbers. (checkthisoptiontoindicatethatyouhaveserial
numbersfortheitem)
YoucanenterserialnumbersonlyiftheSerialNumberoptionis
selectedforthisitemrecord.Youcanenterasmanyserialnumbers
asyouneed,includingnoneormorethanoneperunit.
Comments. (addanycommentsyouwanttoappearonthe
ShipmentsPostingJournalregardingthedetailline;optional)
Therearenorestrictionsonthenumberofdetaillinesyoucanenter
onshipmentsandsalesreturns.
Contract / Project / Category / WIP Account. Thesefieldsappearif
youhaveSageAccpacProjectandJobCosting.
IfyouuseProjectandJobCostingtoassigngoodstojobs,the
shipmenttransactionscreatedbyProjectandJobCostingwillappear
inInventoryControl.Note,however,thatyoucannotusethesefields
intheInventoryControlprogram.
Manuf. Item No. (entertheitemnumberusedbythemanufacturer
orthebarcodeassociatedwiththisitem;optional)
Thisnumberismainlyusedasanalternativecodeforentryinthe
ItemNumberfield.
Optional Fields. (clicktheZoombuttontoaddshipmentsdetail
optionalfields)

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Processing Internal Usage Transactions

Save or Post Shipments

IfyouchooseSave,youcaneditthetransactionlater,oryoucanpost
itlaterusingthePostEntriesform.
Youcannotaddmoredetaillinestoashipmentorreturnonceitis
posted.
Calculating the Cost of Goods Shipped and Returned
DependingontheCostItemsDuringsettingintheI/COptions
form,youcancalculatethecostofgoodssoldwhenyoupost
shipmentsorwhenyourunDayEndProcessing.
InventoryControldeterminescostsaccordingtoanitemscosting
method:weightedmovingaverage,standard,FIFO,LIFO,most
recentcost,oruserspecified.
ForinformationaboutthecostingmethodsavailableinInventory
Control,seeCostingMethods,inChapter2ofGettingStarted.

Processing Internal Usage Transactions


UseInventoryControlsInternalUsageformfortakingitemsoutof
inventoryforuseinyourownbusinessanddebitinganappropriate
expenseorassetaccount(dependingonthetypeofitem)withthe
costoftheinventoryitem.
IfyouuseSageFixedAssets(FAS)tomanagethefixedassetsinyour
company,youcanalsomarkgoodsthataretakenoutofinventory
forinternaluseasfixedassets,andSageAccpacERPwilltransferthe
assetinformationtoFAS.

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YoucanchoosetheSavebuttonorthePostbuttonafterenteringa
shipmentorareturn.

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Processing Internal Usage Transactions

Using Inventory
Control with
Purchase Orders

IfyouusetheSageAccpacPurchaseOrdersmodule,youcanalso
markgoodsthatyoureceiveasfixedassets.Formoreinformation,
seeUsingInventoryControlwithOtherSageAccpacAccounting
Programs,onpage264.
Fordetailedinstructionsonenteringinternalusagetransactions,see
Chapter5,ProcessingInventoryControlTransactions,inthis
guide.
Fordescriptionsandsamplesofthejournalentriestheprogram
createsforinternalusagetransactions,seethesectionJournal
EntriesGeneratedbyDayEndProcessing,onpage264.

Entering Internal Usage Transactions


ThissectionprovidesanoverviewoftheInternalUsageform,and
describesthedatayouenterforinternalusagetransactions.
Youcannotchangepostedinternalusagetransactions.
Information Entered with Transactions
Thissectionliststhetransactioninformationintheorderinwhich
youenteritusingtheInternalUsageform.Forinformationonanyof
thesefieldswhileusingtheInternalUsageform,pressF1,andthen
clicktheFieldListbuttonontheHelpscreenthatappears.
General
information

Foreachtransaction,youenterthefollowinginformation:
Internal Usage Number. (anumbertodistinguishthistransaction
fromothertransactionsforauditcontrolpurposes)
Theprogramautomaticallyassignstheinternalusagenumberifyou
leave***NEW***intheInternalUsageNumberfield.The
programgeneratednumberisdeterminedbysettingsintheI/C
Optionsform.
Internal Usage Date. (thedocumentdate)

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Processing Internal Usage Transactions

Posting Date. (thetransactiondateforGeneralLedger;italso


determinestheyearandperiodforG/Lposting)
Before Using
Inventory Control

Year/Period. (theyearandperiodforthepostingdate)
Description. (addanyinformationyouwantabouttheinternal
usage;optional)
Reference. (optional)
Used By. (theemployeenameornumber;optional)
Sage Accpac
Payroll

IfyouuseCanadianorUSPayroll,youcanselecttheemployee
numberusingtheFinder.
Optional Fields. (clicktheZoombuttontochooseoptionalfieldsfor
thewholeinternalusagetransaction)
Notethatyoumustassignoptionalfieldstotransactionsusingthe
OptionalFieldsforminInventoryControlbeforeyoucanenter
optionalfieldinformation.
Youcanalsoaddoptionalfieldstoindividualdetaillines.

Detail information

Foreachdetaillineonatransactiondetailgrid,enterthedata
describedbelow.
NotethatyoucanpressF9orclicktheDetailbuttontoopenthe
InternalUsageDetailsformwhereyouenterthedetailsonaform
thatdisplaysallfieldsforasingledetail.
Item Number. (thenumberoftheitembeingshippedorreturned)
Youcanalsoentermanufacturersitemnumbersinthisfield(suchas
barcodes)thathavebeenaddedtoInventoryControl.Onceyou
presstheTabkey,theprogramreplacesthefieldcontentswiththe
inventoryitemnumber,andplacesthemanufacturersitemnumbers
thatyouusedintheManuf.ItemNo.field(bydefaultthesecondlast
fieldinthegrid).
Item Description. (suppliedbytheprogramfromtheitemrecord)

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Processing Internal Usage Transactions

Category. (thecategoryissuppliedbytheprogram,fromtheitem
record,butyoucanspecifyadifferentcategory)
Formoreinformationaboutcategories,seeSettingUpCategories,
inChapter2oftheGettingStartedguide.
Location. (theinventorylocationfromwhichyouaretakingthe
items)
Quantity. (thenumberofunitstoshiporreturn)
Allowing negative
quantities

Totakemoreunitsofanitemthanthequantityinstockatalocation,
youmusthaveturnedontheAllowNegativeInventoryLevels
optionintheI/COptionsform.
Unit of Measure. (theunitofmeasureforthequantitybeingshipped
orreturned)
Iftheitemunitshaveserialnumbers,youmustselecttheitems
stockingunit(whichhasaconversionfactorofone)fortheShipping
Unit.
Unit Cost; Extended Cost. Youcanoverridethemostrecentcost
displayed.Ifyouenteraunitcost,theprogramrecalculatesthe
extendedcost.Ifyouenteranextendedcost,theprogram
recalculatestheunitcost.
Serial Numbers. (checkthisoptiontoindicatethatyouhaveserial
numbersfortheitem)
YoucanenterserialnumbersonlyiftheSerialNumberoptionis
selectedforthisitemrecord.Youcanenterasmanyserialnumbers
asyouneed,includingnoneormorethanoneperunit.
Comments. (addanycommentsyouwanttoappearonthe
ShipmentsPostingJournalregardingthedetailline;optional)
Therearenorestrictionsonthenumberofdetaillinesyoucanenter
onshipmentsandsalesreturns.
Usage Account andDescription. (theexpenseorassetaccountto
whichyouaredebitingthisentry)

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Processing Internal Usage Transactions

Manuf. Item No. (theitemnumberusedbythemanufacturerorthe


barcodeassociatedwiththisitem;optional)

Fixed Assets. (selectthisoptionifyouuseSageFixedAssetsto


managethefixedassetsinyourcompany,andthenfillintheasset
information)
Sage FAS Template. (thetemplateinSageFASthatmatchesthe

assettype)
Description. (thedescriptionfortheassetinSageFAS)
Separate Assets. (createsseparateassetrecordsifthequantityis

greaterthan1)
Sage FAS Quantity. (thenumberofitems)
Sage FAS UOM. (theunitofmeasurefortheitems)
Sage FAS Value. (thevaluetobookinSageFAS)

Optional Fields. (clicktheZoombuttontoaddshipmentsdetail


optionalfields)
Save or Post Internal Usage Transactions
YoucanchoosetheSavebuttonorthePostbuttonafterenteringa
transaction.
IfyouchooseSave,youcaneditthetransactionlater,oryoucanpost
itlaterusingthePostEntriesform.
Youcannotaddmoredetaillinestoatransactiononceitisposted.

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Thisnumberismainlyusedasanalternativecodeforentryinthe
ItemNumberfield.Itappearshereifyouuseditinsteadoftheitem
numberintheitemnumberfield.

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Processing Adjustments

Calculating the Cost of Goods


DependingontheCostItemsDuringsettingintheI/COptions
form,youcancalculatethecostofgoodssoldwhenyoupost
transactionsorwhenyourunDayEndProcessing.
InventoryControldeterminescostsaccordingtoanitemscosting
method:weightedmovingaverage,standard,FIFO,LIFO,most
recentcost,oruserspecified.
ForinformationaboutthecostingmethodsavailableinInventory
Control,seeCostingMethods,inChapter2ofGettingStarted.

Processing Adjustments
InventoryControlprovidesseveralformsforadjustingitemcosts
andquantities:

Adjustment form

228

TheAdjustmentsformintheI/CTransactionsfolder(discussed
inthissection).

TheProcessAdjustmentsforminthePeriodicProcessingfolder.

ThePostInventoryReconciliationforminthePhysicalInventory
folder.

YouusetheAdjustmentsformtochangeitemcostsandquantitiesas
needed.Someexamplesofwhenyouwouldwanttousethe
Adjustmentsformare:

Toupdatethequantityonhandatalocationtoagreewithyour
physicalinventorycount.

Toreturngoodstoavendorafteryouhavecompletedthe
receipt.

Toremoveadditionalcostremainingonareceiptwhenyou
returnthetotalquantityreceivedforanitematalocationtothe
vendor.

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Processing Adjustments

Process
Adjustments

TheProcessAdjustmentsformletsyouautomaticallycreate
adjustmentsto:
Writeoffthecostofgroupsofitemswithzeroquantities.

Writeoffthequantitiesofgroupsofitemswithzerocost.

Adjustthetotalcostsofitemswithnonzeroquantitiesandzero
totalcosttoanewcost.

FormoreinformationontheProcessAdjustmentsform,seepage
261.
Post Inventory
Reconciliation

ThePostInventoryReconciliationformletsyoupostthecountsand
coststhatyouenteredinthePhysicalInventoryQuantitiesform.The
programcreatesadjustmenttransactionswhenyoupostinventory
reconciliations.
Formoreinformationonthecreatingadjustmentsusingthe
InventoryReconciliationform,seepage258.

Entering Adjustments Using the Adjustments Form


UseInventoryControlsAdjustmentsformintheI/CTransactions
foldertochangeitemcostsandquantitiesasneeded.Someexamples
ofwhenyouwouldwanttousetheAdjustmentsformare:

Toupdatethequantityonhandatalocationtoagreewithyour
physicalinventorycount.

Toreturngoodstoavendorafteryouhavecompletedthe
receipt.

Toremoveadditionalcostremainingonareceiptwhenyou
returnthetotalquantityreceivedforanitematalocationtothe
vendor.

Likereceiptsandshipments,youcanchoosetheSavebuttonorthe
Postbuttonafterenteringanadjustment.

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Processing Adjustments

IfyouchooseSave,youcaneditthetransactionlater,oryoucanpost
itlaterusingthePostEntriesform.
Youcannotchangepostedadjustments.
Fordetailedinstructionsonenteringadjustments,seeChapter5,
ProcessingInventoryControlTransactions,inthisguide.
Fordescriptionsandsamplesofthejournalentriestheprogram
createsforadjustments,seethesectionJournalEntriesGenerated
byDayEndProcessing,onpage264.
Types of Adjustments
YoucanentersixtypesofitemadjustmentsusingtheAdjustments
entryform:

Quantity Increase. Increasestheitemquantityonhandatthe


locationbythenumberyouspecify.
Quantityincreaseadjustmentsaffecttheitemsunitcost,butthe
extendedcostdoesnotchange.
Theprogramdoesnotcreategeneralledgertransactionsforthis
typeofadjustmentbecausethevalueoftheinventorydoesnot
change.

Quantity Decrease. Decreasestheitemquantityonhandatthe


locationbythenumberyouspecify.
Quantitydecreaseadjustmentsaffecttheitemsunitcost,butthe
extendedcostdoesnotchange.
Theprogramdoesnotcreategeneralledgertransactionsforthis
typeofadjustment.

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Cost Increase. Increasestheextendeditemcostatthelocation


bytheamountyouspecify.InventoryControlrecalculatesthe
unitcostbasedontheincreasedextendedcost.

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Processing Adjustments

Cost Decrease. Decreasestheextendeditemcostatthelocation


bytheamountyouspecify.InventoryControlrecalculatesthe
unitcostbasedonthedecreasedextendedcost.

Both Increase. Increasesboththeitemquantityonhandandthe


extendeditemcostatthelocationbytheincreasesyouspecify.
InventoryControlrecalculatestheunitcostbasedonthe
increases.

Both Decrease. Reducesboththeitemquantityonhandand


theextendeditemcostatthelocationbythedecreasesyou
specify.InventoryControlrecalculatestheunitcostbasedonthe
decreases.

Information Entered with Adjustments


Theinformationinthissectionappearsintheorderinwhichyou
enteritusingtheAdjustmentsform.
ForinformationonanyofthesefieldswhileusingtheAdjustments
form,pressF1,thenclicktheFieldListbuttonontheHelpscreen
thatappears.
General
information

Foreachtransaction,youenterthefollowinginformation:
Adjustment Number. (anumbertodistinguishthetransactionfrom
otheradjustmentsforauditcontrolpurposes)
Theprogramautomaticallyassignstheadjustmentnumberifyou
leave***NEW***intheAdjustmentNumberfield.Theprogram
generatedadjustmentnumberisdeterminedbysettingsintheI/C
Optionsform.
Adjustment Date. (thedatetheadjustmentwasmade)
Posting Date. (thetransactiondateforGeneralLedger;italso
determinestheyearandperiodforG/Lposting)
Year/Period. (theyearandperiodforthepostingdate)

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Processing Adjustments

Description.(addanyinformationyouwantabouttheadjustment;
optional)
Reference. (forexample,thereasonwhyyouaremakingthe
adjustmentorthepurchaseordernumberorinvoicenumber;
optional)
Detail information

Thecostingmethodusedbyanitemrecorddeterminesthedetail
informationyouwillneedtoenter.Foreachdetaillineona
transaction,enterthedataasdescribednext.
NotethatyoucanpressF9toopentheAdjustmentDetailsform,
whereyouenterthedetailsintofieldsinsteadofinthecolumnar
grid.
Item Number. (ofthestockornonstockitemforwhichyouare
enteringanadjustment)
Youcanalsoentermanufacturersitemnumbersinthisfield(suchas
barcodes)thathavebeenaddedtoInventoryControl.Onceyou
presstheTabkey,theprogramreplacesthefieldcontentswiththe
inventoryitemnumber,andplacesthemanufacturersitemnumbers
thatyouusedintheManuf.ItemNo.field(bydefaultthesecondlast
fieldinthegrid).
Item Description. (suppliedbytheprogramfromtheitemrecord)
Adjustment Type. (thetypeofadjustmentyouwanttomakeforthe
item:quantityincrease,quantitydecrease,costincrease,cost
decrease,bothincrease,orbothdecrease)
Forinformationaboutadjustmenttypes,seetheprevioussection,
TypesofAdjustments.
Location. (theinventorylocationatwhichtomaketheadjustment)
LocationsinInventoryControlareeitherphysicallocationsorlogical
locations.Youcanonlyadjustgoodsataphysicallocation.(Logical
locationsareusedforgoodsintransit.)

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Processing Adjustments

Bucket Type. (foritemsusingtheFIFOorLIFOcostingmethod,


youcanspecifythewayinwhichyouwanttheprogramtoprocess
theadjustment)
YouspecifyoneofthefollowingFIFO/LIFOprocessingtypes:

OffsetBucket

SpecificBucket

Prorate

ForinformationabouthowInventoryControlprocessesthese
FIFO/LIFObuckettypes,seethenextsection,AdjustmentstoItems
UsingFIFOorLIFOCosting.
Document Number. (foritemsusingtheFIFOorLIFOcosting
methodforwhichyouselectSpecificBucketintheBucketType
field)
Ifyouknowthereceiptnumberofthetransactionusedtoenteritem
unitsintoinventory,youcanadjusttheFIFOorLIFObucketthe
programcreatedtostorethequantityandcostoftheunits.The
receiptnumberyouspecifymustappearintheFinderforthisfield.
ForinformationabouthowInventoryControlprocessesthese
FIFO/LIFObuckettypes,seethenextsection,AdjustmentstoItems
UsingFIFOorLIFOCosting.
Cost Date. (suppliedbytheprogram,thetransactiondateforthe
receiptnumberyouspecifyintheReceiptNumberfield)
Quantity. (thenumberofunitsbywhichtoadjusttheitemquantity)
Negative inventory
levels

Todecreasethequantityofaniteminstocktobelowzero,youmust
haveturnedontheAllowNegativeInventoryLevelsoptioninthe
I/COptionsform.
Cost Adjustment. (theamountbywhichtoadjusttheitemcost)
Unit of Measure. (theunitofmeasurefortheitem)

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For items that use


FIFO or LIFO
costing

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Processing Adjustments

Youspecifyaunitofmeasureonlyforadjustmentsaffectingthe
itemsquantity.
Average Cost. (theaveragecostoftheitemasofthelastdayend)
Cost UOM. (theunitofmeasureforthecost)
Adjustment/Write-Off Account. (suppliedbytheprogramfromthe
itemrecordsaccountset,butyoucanspecifyadifferentaccount)
Thisisthegeneralledgeraccounttowhichyoupostcost
adjustmentsandwriteoffsfortheitem.
Youspecifyanaccountnumberonlyforadjustmentsaffectingthe
itemscost(theprogramdoesnotcreategeneralledgertransactions
foradjustmentsthataffectonlytheitemquantity).
Forinformationaboutaccountsets,seeSettingUpAccountSets,in
Chapter2ofGettingStarted.
Comments. (addanycommentsyouwanttoappearonthe
adjustmentsauditlistregardingthedetailline;optional)
Contract / Project / Category / Overhead. Thesefieldsappearif
youhaveSageAccpacProjectandJobCosting.
IfyouentermaterialsadjustmentsthroughProjectandJobCosting,
thetransactionscreatedbyProjectandJobCostingwillappearin
InventoryControl.Note,however,thatyoucannotusethejob
costingfieldsintheInventoryControlprogram.
Manuf. Item No. (entertheitemnumberusedbythemanufacturer
orthebarcodeassociatedwiththisitem;optional)
Thisnumberismainlyusedasanalternativecodeforentryinthe
ItemNumberfield.
Optional Fields.(clicktheZoombuttontoselectadjustmentdetail
optionalfields)
Therearenorestrictionsonthenumberofdetaillinesyoucanenter
onadjustmenttransactions.

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Processing Adjustments

Adjustments to Items Using FIFO or LIFO Costing


ForitemsusingtheFIFOorLIFOcostingmethod,theprogram
keepstrackoftheorderinwhichunitsarriveatalocationbystoring
eachitemsreceiptdate,receiptnumber,quantity,andextendedcost
inindividualbuckets.
ForinformationaboutFIFO,LIFO,andtheothercostingmethods
availableinInventoryControl,seeCostingMethods,inChapter2
ofGettingStarted.
YoucanselectfromthreeoptionsintheBucketTypefieldondetail
linestospecifyhowtomakeadjustmentstoitemsthatusetheFIFO
orLIFOcostingmethod:OffsetBucket,SpecificBucket,orProrate.
Offset Bucket

IfyouselectOffsetBucket,thenadjustmentsaffectonlytheoffset
bucket.
Foreachitemateachlocation,thereisanoffsetbucketthatthe
programusesforspecialcases,suchaswhenyoushipmoreitems
thanthereareinstockfromalocation(youmusthaveturnedonthe
AllowNegativeInventoryLevelsoptioninordertodothis).Offset
bucketscontainaquantityandacost,butdonotcontainadateor
receiptnumber,likeotherbuckets.

Specific Bucket

IfyouselectSpecificBucket,youcanspecifyareceiptnumberto
selectthecostandquantityinformationforaparticularreceipt.The
numberofthereceiptfromwhichabucketiscreatediscontainedin
thebucket.

Prorate

IfyouselectProrate,theprogramwillproratetheadjustmentacross
allbuckets(includingtheoffsetbucket)fortheitematthelocation.
Thenumberofunitsandtheamountofcostproratedtoeachbucket
isbasedonthequantityineachbucket.
Theprogramdetermineswhichbucketstoadjustbywhetherthe
costingmethodisFIFOorLIFO.FordescriptionsoftheFIFOand
LIFOcostingmethods,seetheCostingMethodssectionin
Chapter2oftheGettingStartedmanual.

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Processing Transfers

Processing Transfers
Ifyoustoreinventoryitemsatmorethanonelocation,useInventory
ControlsTransfersformtorecordstocktransfersbetweenphysical
inventorylocations.
Transferschangeitemquantitiesatlocationswithoutchangingthe
totalnumberofitemsininventoryortheinventoryvaluation.When
yourunDayEndProcessing,theprogramgeneratesjournalentries
fortransferstotrackthemovementofstock,becauseinventory
costingisdonebylocation.
Fordetailedinstructionsonenteringtransfers,seeChapter5,
ProcessingInventoryControlTransactions,inthisguide.
Fordescriptionsandsamplesofthejournalentriestheprogram
createsfortransfers,seethesectionJournalEntriesGeneratedby
DayEndProcessing,onpage264.

Goods-in-Transit Locations
InventoryControlletsyoucreategoodsintransitlocationsanduse
themwhentransferringgoods.Goodsintransitlocationscanreflect
moreaccuratelyhowgoodsmovebetweeninventorylocations.
WithInventoryControl,youcantransfergoods:

Directly(andimmediately)toanotherlocationusingasingle
transfertransaction.

Viaagoodsintransitlocationtoanotherlocation.Onetransfer
transactionmovesthegoodsintotransit,andasecond
transactionreceivesthematthedestinationlocation.
Becausegoodsintransitareseparatelyreceivedatthe
destinationlocation,theycantravelondifferenttrucksandbe
receivedinseparatelots.

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Processing Transfers

When you process goods through a goods-in-transit location, you:


AttheFromlocation:
a.

Createanewdocument.

b. ChooseTransitTransferasthedocumenttype,andfillinthe
otherinformationonthetoppartoftheform.
c.

Addtheitemsbeingtransferred,specifyingthefrom
location,goodsintransitlocation,andtolocation.

d. Postorsavethetransferforlaterposting.
e.

NotetheTransferNumber(documentnumber)assignedto
thetransfer.Thisnumberwillbeusedwhenthedestination
locationentersthetransitreceipt.

AttheTolocation:
a.

Createanewdocument.

b. ChooseTransitReceiptasthedocumenttype.
c.

SelectthetransitnumberfromtheFinder.

d. Fillintheotherinformationonthetoppartoftheform.
e.

Enterthequantitiesreceivedfromthetransfer.

f.

Postorsavethetransitreceiptforlaterposting.

Agoodsintransitlocationistreatedjustlikeanyotherinventory
location,soyoucancheckitemquantitiesintransit.
Logical and
physical inventory
locations

Note: Althoughgoodsintransitlocationscanbelogicalor

physicalinventorylocations,wesuggestthatyouuseonly
logicallocationsforthispurpose.
Logicallocationscannotreceiveorshipgoods;theycanonly
beusedasgoodsintransitlocations.

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Processing Transfers

Entering Transfers
ThissectionprovidesanoverviewoftheTransfersform,andit
describestheinformationyouenterforstocktransfers.
Aswithothertransactions,youcanchoosetheSavebuttonorthe
Postbuttonafterenteringatransfer.
Save or Post

IfyouchooseSave,youcaneditthetransactionlater,oryoucan
postitlaterusingthePostEntriesform.
Youcannotaddmoredetaillinestoatransferonceyoupostit,but
youcanaddtothenumberofitemstransferrediftherewere
outstandingamountspreviously(inotherwords,iftheamount
transferredwaslessthantheamountrequested,youcantransferthe
remaining,outstandingamount).
Information Entered with Transfers
Thissectionliststhestocktransfersinformationintheorderthatyou
enteritusingtheTransfersform.
ForinformationonanyofthesefieldswhileusingtheTransfers
form,pressF1,thenclicktheFieldListbuttonontheHelpscreen
thatappears.
Beforeyoucanposttransfertransactions,youmustallowtheitems
beingtransferredtobestockedatthelocationstowhichyouare
transferringthem.Youmustalsoallowitemstobestockedatthe
goodsintransitlocationifyouareusingone.
Forinformationaboutallowingitemsatlocations,seethefollowing
sectionsoftheGettingStartedmanual:

238

AssigningItemstoLocations,inChapter2.

AllowItemsatLocations,inChapter3.

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Processing Transfers

General
information

Foreachtransaction,youenterthefollowinginformation:

Ifyouaretransferringgoodsintotransit,youwillusethisdocument
numberwhenyoureceivethegoodsfromtransitatthedestination
location.
Theprogramautomaticallyassignsthetransfernumberifyouleave
***NEW***intheDocumentNumberfield.Theprogram
generatedtransfernumberisdeterminedbysettingsintheI/C
Optionsform.
Status. (posteddocumentsonly)
PosteddocumentscanhaveastatusofPostedorCosted.Ifyoudo
costingduringposting,alldocumentswillgodirectlytothecosted
status.Ifyoudocostingatdayend,posteddocumentswillhavea
postedstatusuntilyourunDayEndProcessing.
Document Type. (thetypeoftransferyouarerecording)
Theprogramprovidesthreedifferentdocumenttypes:

Transfer.Immediatelytransfersgoodsfromonelocationto
another.

Transit Transfer. Transfersgoodstoagoodsintransitlocation.

Transit Receipt. Receivesgoodsfromagoodsintransitlocation.

Transfer Number. (thenumberofapriortransittransfer,soyoucan


increasethequantitiestransferredonaprevioustransittransferand
canreceivegoodspreviouslyplacedinthegoodsintransitlocation)
Forexample,ifyouaretransferringalargeshipmentofgoodsin
severaltrucks,eachloadcanbeanewtransferthatreferencesthe
firstshipmentandupdatestheoutstandingquantityandthe
transferredquantitytodate.Note,however,thatyoucannotadd
newdetaillinesifyouarereferencingaprevioustransfer.

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Document (Transfer) Number. (anumbertodistinguishthe


transactionfromothertransfersfortransitreceiptandauditcontrol
purposes)

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Processing Transfers

Document Date. (thetransferdate)


Posting Date. (thetransactiondateforGeneralLedger;italso
determinestheyearandperiodforG/Lposting)
Year/Period. (theyearandperiodforthepostingdate)
Expected Arrival Date. (especiallyusefulifrecordingatransit
transfer)
Additional Cost. (toincludeanyadditionalcostsincurredbecauseof
theitemtransfers)
Proration Method. Chooseoneofthefollowingmethodstoprorate
theadditionalcosttotheitemsinthetransfer:byquantity,by
weight,bycost,equallyormanually.
Description. (addanyinformationyouwantaboutthetransfer;
optional)
Reference. (forexample,thereasonformakingthestocktransfer;
optional)
Optional Fields.(clicktheZoombuttontoaddtransferheader
optionalfields)
Detail information

Foreachdetaillineonatransaction,enterthedatadescribedbelow.
NotethatyoucanpressF9toopentheTransferDetailsformwhere
youenterthedetailsintofieldsinsteadofrowsofagrid.
Item Number. (ofthestockitemforwhichyouaretransferring
units)
Youcanalsoentermanufacturersitemnumbersinthisfield(suchas
barcodes)thathavebeenaddedtoInventoryControl.Onceyou
presstheTabkey,theprogramreplacesthefieldcontentswiththe
inventoryitemnumber,andplacesthemanufacturersitemnumbers
thatyouusedintheManuf.ItemNo.field(bydefaultthesecondlast
fieldinthegrid).
Item Description. (suppliedbytheprogramfromtheitemrecord)

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Processing Transfers

GIT Location; Description. (thegoodsintransitlocationthrough


whichyouaretransferringstock;thelocationdescriptionissupplied
bytheprogramfromthelocationrecord)
To Location; Description. (thelocationtowhichyouaretransferring
stock;thelocationdescriptionissuppliedbytheprogramfromthe
locationrecord)
IfyoudidnotselecttheAllowItemsAtAllLocationsoptioninthe
I/COptionsform,youmusthavepreviouslyspecifiedthattheitem
beallowedattheinventorylocationtowhichyouaretransferring
stock.
Requested Quantity. (thenumberofunitsthatyouwererequested
totransferbetweenlocations)
Thetransferredquantitymustbeequaltoorlessthantherequested
quantity.
Unit of Measure. (theunitofmeasureforthequantityrequested)
Youcanchoosefromanyunitsthathavebeenassignedtotheitem.
Outstanding Quantity. (thenumberofunitslefttotransferbetween
locations)
Ifyoucreateanewtransittransferandreferenceapreviousone,this
fieldwillprovideinformationfromtheprevioustransittransfer
(showingyouhowmuchislefttotransfer).
Transfer Quantity. (thenumberofunitstotransferbetween
locations)
Thisisthenumberofunitsinthistransfertransaction.Youcan
transfermoreitemsthanareinstockatlocationsifyouselectedthe
AllowNegativeInventoryLevelsoptionintheI/COptionsform.

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From Location; Description. (thelocationfromwhichyouare


transferringstock;thelocationdescriptionissuppliedbythe
programfromthelocationrecord)

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Processing Transfers

Ifyouareupdatingaprevioustransferwithanewtransaction,enter
theadditionalnumberofitemsyouaretransferring.(Thisamount
cannotexceedtherequestedquantity.)
Transfer Unit. (theunitofmeasureforthequantitytransferred)
Youcanposttransfersinanyunitofmeasuredefinedfortheitem,
unlesstheitemunitshaveserialnumbers;inwhichcase,youmust
selecttheitemsstockingunit(whichhasaconversionfactorofone)
fortheTransferUOM.
Receipt Quantity. (thenumberofunitsbeingreceivedinthistransit
receipttransaction)
Thisisthenumberofunitsbeingreceivedintheshipment.
Receipt Unit. (theunitofmeasureforthequantitybeingreceived)
Youcanpostreceiptsinanyunitofmeasuredefinedfortheitem,
unlesstheitemunitshaveserialnumbers;inwhichcase,youmust
selecttheitemsstockingunit.
Transferred To Date.Ifyoureferencedaprevioustransittransfer,
thisfieldwillshowthequantitythathasalreadybeenshippedtothe
goodsintransitlocation.
Received To Date.Ifyoureferencedaprevioustransittransferor
transitreceipt,thisfieldwillshowthequantitythathasalreadybeen
receivedfromtheoriginalshipment.
Manual Proration. (adollaramounttocovertheitemsportionof
theadditionalcostsofthetransfer)
Thiscolumnwillalwaysappear,butyoucanonlyenteranamountif
youselectedproratemanuallyasyourprorationmethod.
Unit Weight, Extended Weight. Thesefieldsarefilledinbythe
programwiththeweightfromtheitemrecord.However,youcan
modifythemmanually.Ifyouenteraunitweight,theprogram
calculatestheextendedweight;ifyouenteranextendedweight,it
calculatestheunitweight.

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Processing Transfers

Makesurethatthisinformationiscorrectwhentransferringitems
thatusecostprorationbyweight.

Theprogramusesthedefaultweightunitofmeasurefromtheitem
record.Youcannotchangeit.
Unit Cost; Extended Cost. (fortransferringitemsthatusetheuser
specifiedcostingmethod)
Ifyouenteraunitcost,theprogramcalculatestheextendedcost.If
youenteranextendedcost,theprogramcalculatestheunitcost.
Ifyouusemulticurrencyaccounting,entercostsinyourfunctional
(home)currency.
Completed. (ifyouarelookingupthetransfer,itshowswhether
thistransferiscomplete)
Comments. (addanycommentsyouwanttoappearonthe
TransfersPostingJournalregardingthedetailline;optional)
Manuf. Item No. (entertheitemnumberusedbythemanufacturer
orthebarcodeassociatedwiththisitem;optional)
Thisnumberismainlyusedasanalternativecodeforentryinthe
ItemNumberfield.
Optional Fields.(clicktheZoombuttontoaddtransferdetail
optionalfields.)
Therearenorestrictionsonthenumberofdetaillinesyoucanenter
onstocktransfertransactions.
Transferring Stock Items that Use FIFO or LIFO Costing
ThissectiondescribeshowInventoryControlprocessestransfersfor
itemsusingtheFIFOandLIFOcostingmethods.

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Weight Unit of Measure. (fromtheitemrecord)

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Processing Transfers

FIFO/LIFO buckets

Theprogramkeepstrackoftheorderinwhichunitsarriveata
locationbystoringtheirreceiptdate,receiptnumber,quantity,and
extendedcostinindividualbuckets.
Whenyoutransferunitsbetweenlocations,InventoryControl
createsabucketatthereceivinglocationandstoresthetransfer
numberinthebucket.Ifsometimelateryouwanttoadjusttheitem
quantityorcostinaspecificbucketcreatedbyatransfer,youcan
identifythebucketbythetransfernumber,whichyouwillfindon
theTransfersPostingJournal.
ForinformationaboutFIFO,LIFO,andtheothercostingmethods
availableinInventoryControl,seeCostingMethods,inChapter2
ofGettingStarted.

Viewing FIFO/LIFO Information


UsetheLIFO/FIFOInquiryfunctionintheI/CStatisticsand
Inquiriesfolder.

Go button

244

1.

Selecttheaccountsetorsets(LIFOorFIFO)forwhichyouwant
toviewinformation.

2.

Chooseanitemnumberorrangeofitemnumbers.

3.

Selectalocationorlocations.

4.

Onceyouhavemadeyourselections,clicktheGobutton(or
pressF7).Ascreensimilartothisexampleappears:

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Processing Transfers

Before Using
Inventory Control

5.

ClicktheDetailsbuttontoviewfurtherinformationaboutthe
highlighteditem.Ascreensimilartotheonebelowappears:

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Processing Assemblies and Disassemblies

Processing Assemblies and Disassemblies


UseInventoryControlsAssembliesform(foundintheI/C
Transactionsfolder)torecordassembliesoforrepackagingof
componentitemsfrominventoryintomasteritemsforresale.
Conceptually,assemblingislikeshippingcomponentitemsand
receivingmasteritems.
Youcanalsousethisformtodisassembleitemsthatwerepreviously
assembled.
Bills of material

Youmustsetupbillsofmaterialtodefinemasteritemsbeforeyou
canenterassemblytransactionstobuildthemasteritems.
Abillofmaterialspecifies:

Thenumberofmasteritems(calledthebuildquantity)youwant
toproducefromoneassemblyofthebillofmaterial.

Thecomponentitemstouse,includingthenumberofunitsof
eachitemneededtoproducethebuildquantity.

Fixedandvariablecostsassociatedwithassemblingthemaster
itemsonthebillofmaterial.

Forbackgroundinformationaboutbillsofmaterial,seeAdding
BillsofMaterial,inChapter2oftheI/CGettingStartedguide.
Forinformationaboutsettingupbillsofmaterial,seeStep12:Add
BillsofMaterial,inChapter3oftheI/CGettingStartedguide.
Disassembling
master items

Disassemblyalsousesthesamebillsofmaterial,butitallowsyouto
adddisassemblycostswhenprocessingtransactions.
Fordetailedinstructionsonenteringassembliesanddisassemblies,
seeChapter5,ProcessingInventoryControlTransactions,inthis
guide.
Fordescriptionsandsamplesofthejournalentriestheprogram
createsforassemblies,seethesectionJournalEntriesGeneratedby
DayEndProcessing,onpage264.

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Processing Assemblies and Disassemblies

InventoryControlsupportsunlimitedlevelsofassembliesandsub
assembliesinasinglebillofmaterials.Inaddition,InventoryControl
providesthetransactionprocessingfunctionstoassemblebillsof
materialandtodisassembleearlierassemblies.
Normally,billsofmaterialanditemassemblyareusedby
manufacturingcompanies.
Kits instead of item
builds

Ifyouaresimplygroupingitemstogetherforsaleanddonthave
manufacturingcostsorneedtotrackassembleditemsyoushould
useInventoryControlskittingfeaturesinstead.

Kittingitemsallowyoutogroupitemsforspecialpromotions
andsellthemasasingleitem.Kitsdonothavebuildcosts,and
thekittingitemisnottreatedasastockitem(sothereareno
stockedquantitiesofthekitonlyofthecomponents).

Billsofmaterial,ontheotherhand,aredesignedfor
manufacturingitemsfromotheritemsorsubassemblies,andfor
stockingthenewitems.

Forbothkindsofassemblies,youmustaddthemasteritemrecord
andallofthecomponentitemrecordsbeforeyoucandefinethekit
orBOM.
Forinformationonsettingupkittingitemsandbillsofmaterial,see
theInventoryControlGettingStartedGuide.

Entering Assemblies and Disassemblies


ThissectionprovidesanoverviewoftheAssemblies/Disassemblies
form,anditdescribestheinformationyouenterforassemblingor
disassemblingmasteritems.
Aswithothertransactions,youcanchoosetheSavebuttonorthe
Postbuttonafterenteringanassemblyordisassembly.

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Difference between kitting items and items assembled using bills


of materials

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Processing Assemblies and Disassemblies

IfyouchooseSave,youcaneditthetransactionlater,oryoucanpost
itlaterusingthePostEntriesform.
Youcannotchangeassemblytransactionsafteryoupostthem.
Information Entered with Assemblies and Disassemblies
Theinformationyouenterwithassembliesanddisassembliesis
presentedintheorderinwhichitappearsintheAssemblies/
Disassembliesform.
Forinformationonanyofthesefieldswhileusingthe
Assemblies/Disassembliesform,pressF1,andthenclicktheField
ListbuttonfromtheHelpscreenthatappears.
General
information

Foreachtransaction,youenterthefollowing:
Assembly Number. (anumbertodistinguishthetransactionfrom
otherassembliesordisassembliesforauditcontrolpurposes)
Theprogramautomaticallyassignstheassemblynumberifyou
leave***NEW***intheAssemblyNumberfield.Theprogram
generatedassemblynumberisdeterminedbysettingsintheI/C
Optionsform.
Ifyouareenteringadisassembly,youreferencetheprevious
assemblynumberintheFromAssemblyfield.

Details button

Youcanreviewthedetailsofapostedassemblybyenteringthe
assemblynumber(orchoosingitfromtheFinder),andclickingthe
Detailsbuttonatthebottomoftheform.
Transaction Type. (eitheranassemblyoradisassembly)
From Assembly Number. (theAssemblyNumberfortheassembly
thatyouaredisassembling)
InventoryControlprovidesthebuildinformationwhenyouchoose
theassembly.Thismeansthattheprogramwillusethecosting
informationfromtheassemblytoputindividualitemsbackinto
inventory.

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Processing Assemblies and Disassemblies

Status. (posteddocumentsonly)
PosteddocumentscanhaveastatusofPostedorCosted.Ifyoudo
costingduringposting,alldocumentswillgodirectlytothecosted
status.Ifyoudocostingatdayend,posteddocumentswillhavea
postedstatusuntilyouruntheDayEndprogram.
Description. (addanyinformationyouwantabouttheassembly;
optional)
Reference. (forexample,thereasonyouaredisassemblingthe
masteritems;optional)
Date. (theassemblyordocumentdate)
Posting Date. (thetransactiondateforGeneralLedger;italso
determinestheyearandperiodforG/Lposting)
Year/Period. (theyearandperiodforthepostingdate)
Master Item Number. (ofthemasterstockitemforwhichyouare
assemblingordisassemblingunits)
YoumusthavealreadyaddedthemasteritemusingtheI/CItems
form.Youcannotenterassembliesfornonstockitems.
BOM Number. (thenumberofthebillofmaterialtousefor
assemblingordisassemblingunitsofthemasteritem)

Zoom button

Youcanviewandeditthebillofmaterialyouspecifybychoosing
theZoombuttonbesidethisfieldtoopentheBillsOfMaterialform.
Theprogramallowsyoutopostassembliesforwhichthereare
insufficientitemquantitiesinstockonlyifyouturnedontheAllow
NegativeInventoryLevelsoptionintheI/COptionsform.

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Youcandisassemblemasteritemswithoutreferencingaparticular
assembly.Thisallowsyou(forexample)tobuilditemsusingaBOM
witha25unitbuildquantity,thenuseadifferentBOMwitha5unit
buildquantitytodisassemble10units.

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Processing Assemblies and Disassemblies

YoucannotchangetheBOMifyouaredisassemblingaprevious
assembly.
Component Assembly Method. (whetheryoushouldalsoassemble
componentsofthemasteritem)
Ifthebillofmaterialcontainssubassemblies(componentmaster
items),youcanchoosetoassemble:

Nosubassemblies.(Ifyoudonothaveenoughcomponents
alreadybuilt,theassemblywillnotbecompletedunlessyou
allownegativeinventoryquantities.)

Asmanysubassembliesasarelistedinthebuildquantityforthe
masteritem.

Onlythenumberofsubassembliesrequiredtocompletethe
masteritembuildquantities.(Ifenoughsubassembliesexist,no
newoneswillbebuilt.)

Location. (theinventorylocationofthecomponentitemsandthe
locationwheretheassembledmasteritemswillbestocked)
IfyoudidnotturnontheAllowItemsAtAllLocationsoptioninthe
I/COptionsform,youcanpostthetransactiononlyifyoupreviously
allowedthemasteritemanditscomponentitemstobestockedatthe
specifiedinventorylocation.
Build Quantity. (thenumberofmasteritemsthatisproducedfrom
oneassemblyofthebillofmaterial;suppliedbytheprogramfrom
thebillofmaterialrecord)
Disassembly Cost.(thecostofdisassemblingthemasteritems)
ThiscostispostedtotheDisassemblyExpenseaccountfortheitems
accountset.
Quantity. (thenumberofmasteritemstoassembleordisassemble,
whichmustbeamultipleofthebuildquantity)
ThequantitymustbeamultipleofthenumberintheBuildQuantity
field.Forexample,ifthebuildquantityforthebillofmaterialis25,

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Processing Assemblies and Disassemblies

thenyoumustspecifysomemultipleof25(suchas25,50,or75)for
thequantity,ortheprogramwillnotallowyoutoposttheassembly.

Assembly Quantity. (foradisassembly,thenumberofmasteritems


whichwereassembledpreviously)
Verify Quantities
button

YoucanclicktheVerifyQuantitiesbuttontocheckwhetheryou
haveenoughcomponentsandcomponentassembliestocomplete
thebuild.
Assembling Master Items that Use FIFO or LIFO Costing
ThissectiondescribeshowInventoryControlprocessesassemblies
foritemsusingtheFIFOandLIFOcostingmethods.

FIFO/LIFO buckets

Theprogramkeepstrackoftheorderinwhichunitsarriveata
locationbystoringtheirreceiptdate,receiptnumber,quantity,and
extendedcostinindividualbuckets.
Whenyouassembleunitsofamasteritem,theprogramremoves
eachofthecomponentsfrominventory(atthelocationyou
specified)andcoststhemaccordingtotheiritemcostingmethods.
Thecomponentcostsareaddedtothefixedcostandvariablecostof
themasteritem.InventoryControlthencreatesabucketatthesame
locationandstorestheassemblynumberinthebucket.Ifatsome
timelateryouwanttoadjusttheitemquantityorcostinaspecific
bucketcreatedbyanassembly,youcanidentifythebucketbythe
assemblynumber,whichyouwillfindontheAssembliesPosting
Journal.
ForinformationaboutFIFO,LIFO,andtheothercostingmethods
availableinInventoryControl,seeCostingMethods,inChapter2
ofGettingStarted.

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Optional Fields.(clicktheZoombuttontoaddassemblies/
disassembliesoptionalfields)

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Reporting Inventory Control Data

Check component
item quantities
and locations

Beforepostingassemblies,youcanusetheVerifyQuantitiesbutton
intheAssemblies/Disassembliesformtodisplayalistofcomponent
itemshavinginsufficientquantityinstocktoassemblethequantity
ofmasteritemsyouspecifiedintheQuantityfield.
IfyoudidnotturnontheAllowItemsAtAllLocationsoptioninthe
I/COptionsform,theVerifyQuantitiesbuttonalsodisplaysalistof
componentitemsnotstockedatthelocationspecifiedintheLocation
field.

Reporting Inventory Control Data


InventoryControlprintsavarietyofreportstohelpyoumanage
yourinventory.Printedreportsalsoserveasasourceofbackup
informationincaseanyofthedatagetsdamagedonyourcomputer.
FordetailedinformationaboutInventoryControlreports,see
Chapter7,Reports,inthisguide.

Printing Reports
TherearefourwaysyoucanprintreportsinInventoryControl.You
canprint:

Directlyfromtheprogramtotheprintertoobtainpermanent
copiesoftheinformation.

Toyourscreenforquickreview.

Toafileforprintinglater,importingintoanotherprogram,or
transferringtoadiskette.

Toemailtosendthereportasanattachmenttoanemail.

InventoryControlreportscanbeprintedonlaserordotmatrix
printerswith8x11(USletter)orA4(metric)paper.

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Reporting Inventory Control Data

Setup Reports

Accountsets

Manufacturersitems

Alternateitems

Optionalfields

Billsofmaterial

Options

Categories

Pricelistcodes

Customerdetails

Reorderquantities

G/Lintegrationoptions

Segmentcodes

Itemstructures

Unitsofmeasure

Kittingitems

Vendordetails

Locationdetails

Weightunitsofmeasure

Locations

Anytimeyouadd,delete,orchangeanyoftheserecords,you
shouldprintandfilethecorrespondingreportstokeepyourprinted
recordsuptodate.
ChoosefromtheiconsintheSetupReportsfoldertoprintthese
reports.SeeChapter7,Reports,inthisguideforinformationabout
individualreports.

Stock Control Reports


InventoryControlprovidesreportsthatgiveyoudetailed
informationaboutyourinventoryitemsthatincludestockprices,
costs,quantities,labels,andstockmovementinformationtohelp
youmanageyourinventory.

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Youcanprintreportsshowingtheinformationenteredtodefine
eachoftherecordsyoucreatewhensettinguporupdatingyour
InventoryControlsystem.Thereportsyoucanprintshowthe
followinginformation:

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Reporting Inventory Control Data

Youcanprintreportsshowingthefollowinginformation:

Agedinventory

Overstockeditems

Bin/shelflabels

Reorderreport

Inventorymovement

Serialnumbers

Itemlabels

Slowmovingitems

Itemstatus

Transferslips

Itemvaluation

ChoosefromtheiconsintheStockControlReportsfoldertoprint
thesereports.SeeChapter7,Reports,inthisguideforinformation
aboutindividualreports.

Price/Sales Analysis Reports


InventoryControlprovidesreportsyoucanusetoanalyzeitemsales
andprices.TherearealsoreportsabouttheInventoryControl
transactionsyoupost(transactionsinclude:receipts,shipments,
transfers,adjustments,andassemblies),andthegeneralledger
transactionscreatedbytheprogram.
Youcanprintreportsshowingthefollowinginformation:

Contractpricing

Salesstatistics

G/Ltransactions

Sellingprice/marginanalysis

Markupanalysis

Transactionhistory

Postingjournals

Transactionstatistics

Pricelists

ChoosefromtheiconsinthePrice/SalesAnalysisReportsfolderto
printthesereports.SeeChapter7,Reports,inthisguidefor
informationaboutindividualreports.

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Periodic Processing

Physical Inventory Reports

ChoosefromtheiconsinthePhysicalInventoryfoldertoprintthese
reports.SeeChapter7,Reports,inthisguideforinformationabout
individualreports.
Forinstructionsonreconcilingyourinventory,seeTakingPhysical
InventoryCounts,onpage260(inthenextsection).

Periodic Processing
InventoryControlprovidesyouwithseveralfacilitiesyoushould
useperiodicallytoprocesstransactionsandkeepyourinventory
systemuptodate,including:

Dayendprocessing.

Creatingtransactionbatchesforyourgeneralledger(unlessyou
createthemduringpostingorwhenyourundayend
processing).

Takingphysicalinventorycountsandreconcilingtheresultsto
yoursystemcounts.

Clearinghistoricaldata.

Deletinginactiverecords.

Processingadjustments.

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InventoryControlprovidestworeportstouseforreconcilingyour
actualinventoryquantitiestoyourcomputerizedrecords.Youcan
printphysicalinventoryworksheetsonwhichtorecordyouractual
quantitiesonhandasyoucountthem,andyoucanprintthe
InventoryReconciliationreportbeforepostingreconciliationsto
checkthedatathatwillbeposted,andafterpostingreconciliations
tocheckforanyitemsthattheprogramcouldnotpost.

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Periodic Processing

Makesureyouhavepostedallinventorytransactions,andrunDay
EndProcessingtoupdateyourInventoryControlsystem,beforeyou
useanyoftheperiodicprocessingfacilities.

Day End Processing


What posting does

WhenyoupostInventoryControltransactions,theprogram
performsthefollowingactions:

Updatesitemquantitiesinyoursystem.

Optionallyupdatesitemcostsifyoudoitemcostingduring
posting(bychoosingtheoptioninI/COptions).

OptionallycreatesG/Ltransactionsandpoststheminthe
GeneralLedgerif you update item costs during posting, and

YouchoosetocreateG/Ltransactionsduringposting.
(OptioninI/COptions.)

YouchoosetocreateandpostbatchesinG/Lautomatically.
(OptioninG/LIntegration.)

Note: Ifperformanceisanissue,youshouldcostitems

duringDayEndProcessingandcreateG/Ltransactions
duringDayEndProcessingorbyusingtheCreateG/LBatch
icon.
IfyouautomaticallycreateandpostG/Lbatchesduring
posting,InventoryControlwillcreateaG/Lbatchandpostit
intheGeneralLedgereachtimeyoupostaninventory
transaction.
What Day End
Processing does

256

DayEndProcessingcompletesalltransactionprocessingtasksthat
areskippedwhenpostingtransactions.

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Periodic Processing

DependingonyoursettingsintheI/COptionsformandinG/L
Integrationform,DayEndProcessing:

Recalculatesinventorycostsfrompostedreceipts,shipments,
returns,assemblies,anddisassemblies.
Alternatively,youcanchoosetoperformcostingduringposting.

Createsabatchofgeneralledgertransactionsforpostingtothe
GeneralLedgerprogram,andoptionallypostsitautomatically
totheGeneralLedger.
Alternatively:

Youcancreatethegeneralledgerbatchwhenyouwant,
usingtheCreateG/LBatchform(dependingonyour
selectionsfortheCreateG/LTransactionsoption).

YoucancreateandpostaG/Ltransactionbatcheachtime
youpostanInventoryControltransaction.(SeeG/L
IntegrationoptionsinChapter2oftheGettingStartedguide.)

IfyoudonotuseSageAccpacGeneralLedger,orifitisina
differentlocationanddatabasefromInventoryControl,DayEnd
Processingcreatesabatchyoucanimportintoanotherprogram,
orprintandthenentermanuallyintoyourgeneralledger.
Forinformationaboutcreatingthegeneralledgerbatch,see
CreatingGeneralLedgerBatches,inChapter6.
DayEndProcessingalsodoesthefollowing:

Updatesaudittraildata,whichyouprintusingthePosting
Journalsform.
Assignsthedayendnumber(thatisdisplayedintheNextDay
EndNumberfieldontheIntegrationtaboftheI/COptionsform)
toalltheInventoryControltransactionsbeingprocessed,and

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EachtimeyourunDayEndProcessing,theprogramprocessesallof
thetransactionsthatyoupostedsincethelasttimeyouranDayEnd
Processing.

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Periodic Processing

thenincreasesthedayendnumbertoprepareforthenexttime
yourunDayEndProcessing.

Updatesstatisticsandhistoryusedbytheanalysisreports.

Ifyouareshowingcosts,youmustperformdayend
processingifyouwantanaccuratereflectionofcostsfor
labels.

NotethattheG/LTransactionsreportisupdatedbydayend
processingonlyifyoucreatethegeneralledgerbatch
manually,usingtheCreateG/LBatchform.Notealsothatif
youcreatethegeneralledgerbatchduringdayend
processing,youcannotprintthisreport.

Checking data
integrity

RunDayEndProcessingbeforeusingtheDataIntegrityiconin
AdministrativeServicestocheckyourInventoryControldata.(For
informationaboutcheckingdataintegrity,seetheSystemManager
UserGuide.)

Day End Processing


also updates
O/E and P/O

DayEndProcessingalsoupdatestransactionandauditdataforSage
AccpacOrderEntryandPurchaseOrders,ifyouusethose
programs.
YoumustrunDayEndProcessingaspartofyourdailyroutineto
keepyourInventoryControlaudittrailandreportsuptodate.You
canrunDayEndProcessingasmanytimesduringthedayasyou
want.

Create G/L Batch


InventoryControlletsyoucreateandpostGeneralLedger
transactionsatthreedifferenttimesduringthetransaction
processingcycle:

Whenyouposttransactions.

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ChooseinI/COptionstocostinventoryduringpostingand
tocreateG/Ltransactionsduringposting.

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Periodic Processing

ChooseintheG/LIntegrationformtocreateG/L
transactionsduringposting.

Whenyoudodayendprocessing.
ChooseinI/COptionstocreatetransactionsduringdayend
processing,andthenchooseintheG/LIntegrationformtocreate
G/Ltransactionsduringdayendprocessing.
Again,youcanpostbatchesautomaticallytoGeneralLedger,or
reviewandpostbatchesintheGeneralLedgerprogram.

UsetheCreateG/LBatchformtocreatebatchesofG/L
transactionswhenyouchoose.
IntheG/LIntegrationform,choosetocreateG/Ltransactions
onrequestusingCreateG/LBatchicon.Youcanchooseto
createanewbatchandautomaticallypostitinG/L,orpostit
laterwithotherG/Lbatches.
Warning: IfyouwanttoprinttheG/LTransactionsreportin

InventoryControl,youmustprintitbeforeyoucreatethe
generalledgerbatch.Whenyoucreatethegeneralledger
batch,InventoryControldeletestheinformationintheG/L
Transactionsreport.
IfyoudonothaveSageAccpacGeneralLedger,youcanpost
transactionsmanuallytoanothergeneralledger.
Formoreinformationaboutcreatinggeneralledgerbatches,see
Chapter6,DayEndandPeriodicProcessing.

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Youcanchoosetocreateanewbatchwitheachtransactionand
postittotheGeneralLedger(ifyouhaveSageAccpacG/L)or
appendtoanexistingbatchandpostitlaterintheGeneral
Ledgerprogram.

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Periodic Processing

Taking Physical Inventory Counts


InventoryControlsPhysicalInventoryformsletyouenterthe
resultsofphysicalcountsintoyoursystemandhelpyoureconcile
thedifferencesbetweenquantitiesonhandinyourInventory
Controlsystem,andthephysicalinventorycount:

UsetheGenerateInventoryWorksheetformtogenerate
inventoryworksheetsthatspecifythelocations,accountsets,
anditemsforwhichyouwanttocountinventory.

UsetheInventoryWorksheetformtoprintcopiesofthe
inventoryworksheetsyougenerate,ifyouwanttowritethe
physicalcountsonthemwhiletakingstock.

UsethePhysicalInventoryQuantitiesformtoentercounted
itemquantitiesand,whereneeded,toassignanadjustmentunit
costforitems.Youcanalsoview,edit,anddeleteinventory
worksheetsthatyoucreated(usingtheGenerateInventory
Worksheetsform).

UsetheInventoryCountsformtoviewamoresimplified
PhysicalInventoryQuantitiesform.TheInventoryCountsform
isusefulforremotelocationsorifyouhavemanyitemswith
differentunitsofmeasureforwhichyouneedtorecordcounts.
(Notethatyoucannotusethisformtoenteradjustmentunit
costsortochangepostingstatus.)

UsetheInventoryReconciliationformtoprintareportofthe
countsandcoststhatwillbepostedwhenyoureconcileyour
inventorycounts.Afterpostingareconciliation,printthereport
tocheckforanyitemsthattheprogramcouldnotpost.

UsethePostInventoryReconciliationformtopostthecounts
andcoststhatyouenteredinthePhysicalInventoryQuantities
form.Theprogramcreatesadjustmenttransactionswhenyou
postinventoryreconciliations.

TheiconsfortheseformsarelocatedintheI/CPhysicalInventory
folder.

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Periodic Processing

Formoreinformationaboutinventoryreconciliation,seeChapter6,
DayEndandPeriodicProcessing.

UseInventoryControlsProcessAdjustmentsforminthePeriodic
Processingfoldertochangeitemcostsandquantitiesforgroupsof
items.
TheProcessAdjustmentsformletsyouautomatically:

Writeoffthecostofitemswithzeroquantities.

Writeoffthequantitiesofitemswithzerocost.

Adjustthetotalcostsofitemswithnonzeroquantitiesandzero
totalcosttoanewcost.

Usually,youprocessadjustmentsafterprintingtheItemValuation
Reportandfindingthatyourcostsareoutofbalancewithinventory
amounts.(Inotherwords,youusethisformtoautomaticallyfix
problemsthatyoufindbycheckingyourinventory.)
Forexample,youcanusetheProcessAdjustmentsformtofixthe
followingproblems:

Zerocoststhatarisewhenuserspecifiedcostsarenotentered
properlyonshipmentsorreceipts,orwhenadjustmentsare
enteredincorrectly.

Zeroquantitiesthatappearafterphysicalinventorycountsor
improperlyenteredadjustments.

Information Entered to Process Adjustments


ForinformationonanyofthesefieldswhileusingtheProcess
Adjustmentsform,pressF1,thenclicktheFieldListbuttononthe
Helpscreenthatappears.

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Processing Adjustments

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Periodic Processing

Youenterthefollowinginformationtoprocessadjustments:
From Item Number/To Item Number. (therangeofitemnumbersfor
whichyouwanttocreateadjustments)
From Location/To Location. (therangeoflocationsforwhichyou
wanttocreateadjustments)
Theprogramwillskiplogicallocations.
Adjustment. (thetypeofadjustmentthatyouwanttocreate)
EachtimeyourunProcessAdjustments,youcangenerateoneofthe
followingtypesofadjustments:

Adjustthetotalcosttozeroforitemswithzeroquantities.

Adjustthetotalquantitytozeroforitemswithzerototalcost.

Adjustthetotalcostforitemswithnonzeroquantitiesandzero
totalcost.

Cost to Use. (thecosttouseforadjustingthetotalcostofitemswith


nonzeroquantities)
Ifyouchoosethethirdtypeofadjustment(toaddatotalcostfor
itemswithnonzeroquantities),youmustalsochoosethetypeof
costtousefortheadjustment:

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Standardcost.

Mostrecentcost(includesthetax).

LastUnitcost(doesnotincludethetax).

Userdefinedcost1.

Userdefinedcost2.

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Periodic Processing

Clear History

Youcanclearthefollowingdata:

Transactionhistory.

Transactionstatistics.

Salesstatistics.

Printedpostingjournals.

Serialnumbersofshippedunits.

Printedlabels(foritemsreceivedfromsuppliers).

Expiredcontractprices.

Transactions.

Formoreinformationaboutclearingtransactionandsalesdata,see
Chapter6,DayEndandPeriodicProcessing.

Delete Inactive Records


YoucandeleteinactiverecordsfromyourInventoryControlsystem
bychoosingtheDeleteInactiveRecordsiconfromthePeriodic
Processingfolderandspecifyingrangesoftherecordsyouwantto
clear.
Youcandeletethefollowingtypesofinactiverecords:

Items.

Accountsets.

Categories.

Locations.

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Youcanclearthetransactionandsalesdatayounolongerneedby
choosingtheClearHistoryiconfromthePeriodicProcessingfolder
andspecifyingthedatatobecleared.

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Journal Entries Generated by Inventory Control

Billsofmaterial.

Formoreinformationaboutdeletinginactiverecords,seeChapter6,
DayEndandPeriodicProcessing.

Journal Entries Generated by Inventory Control


Thissectiondescribesthejournalentriesthatarecreatedforyour
generalledgerwhenyoupostInventoryControltransactionsorrun
DayEndProcessing.IfyourInventoryControlledgerisnotsetto
generategeneralledgerbatchesduringpostingordayend
processing,makesureyoucreateGeneralLedgerbatchesaspartof
yourperiodendproceduresusingtheCreateBatchicon.
IfyoudonotuseSageAccpacGeneralLedger,InventoryControl
createsitsgeneralledgertransactionsinafilecalledicgltran.csvin
thedirectoryholdingyourcompanydatabase.Thefilecanbe
importedbyaSageAccpacGeneralLedgeratanothersiteor
transferredtoanothergeneralledgerthatyouuse.Thefileisina
CommaSeparatedValues(CSV)format.
NotethatInventoryControldoesnotcreateinvoicesforSageAccpac
AccountsPayableandAccountsReceivable.Togenerateinvoices
withyourInventoryControlreceiptsandshipments,youmustuse
theSageAccpacPurchaseOrdersandOrderEntryprograms.
Receipts. AssignedsourcecodeICRContheG/LTransactions
report.ReceiptreturnsareassignedICRR,andreceiptadjustments
areassignedICRA.
Receipttransactionsdebitthegeneralledgerinventorycontrol
account,andcredittheitemspayablesclearingaccount.
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264

WhenyouentertherelatedvendorinvoicesinSageAccpac
AccountsPayable,youwilldebitthepayablesclearingaccountfor
thevalueoftheinvoice,andcreditthevendorspayablesaccount.
Thedebittothepayablesclearingaccountclearsthebalancethatis
leftinthisaccountfrompostingreceipts.

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Journal Entries Generated by Inventory Control

IfyoudonotenteravendorinvoiceinAccountsPayable(suchas
whennovendorisspecifiedonthepostedreceipt),youenteracash
transactionintheGeneralLedgerthatdebitsthepayablesclearing
accountforthecostofthegoodsonthereceipt,andcreditsthecash
account.Thedebittothepayablesclearingaccountclearsthebalance
thatisleftinthisaccountfrompostingreceipts.

Receipts

Thefollowingexamplerecordsareceiptofinventoryitems.
General Ledger Account

Debit

Inventory Control
Payables Clearing

Credit
X

InAccountsPayable(whenyouenterthevendorinvoice):
General Ledger Account

Debit

Payables Clearing
Vendor's Payables

Credit
X

Or
InGeneralLedger(whenyouenteracashtransaction):

Receipt returns

General Ledger Account

Debit

Payables Clearing
Cash

Credit
X

Thefollowingexamplerecordsareturnofinventoryitemstoa
supplierforanincompletereceipt.
General Ledger Account

Debit

Payables Clearing
Inventory Control

Credit
X

Shipments. AssignedsourcecodeICSHontheG/LTransactions
report.SalesreturnsareassignedICSR.
Shipmenttransactionsdebittheitemscostofgoodssoldaccount
andcreditthegeneralledgerinventorycontrolaccount.Ifanitems
costingmethodisthestandardmethodorthemostrecentcost
method,theitemscostvarianceaccountisdebitedorcreditedwith

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Journal Entries Generated by Inventory Control

thedifferencebetweenthestandardormostrecentcostandthe
weightedaveragecostoftheitemsshipped.
Sage Accpac
Accounts
Receivable

WhenyouentertherelatedcustomerinvoicesinSageAccpac
AccountsReceivable,youmustcreditthesalesaccountsandthe
necessarytaxaccounts,anddebityourcustomeraccounts.

Shipments

Thefollowingexamplerecordsashipmentofinventoryitems.

Standard costing

Sales returns

General Ledger Account

Debit

Cost of Goods Sold


Inventory Control

Credit
X

Thefollowingexamplerecordsashipmentofinventoryitemsforan
itemthatusesthestandardcostingmethod.
General Ledger Account

Debit

Cost of Goods Sold


Cost Variance
Inventory Control

X
X

Credit

Thefollowingexamplerecordsasalesreturn.
General Ledger Account

Debit

Inventory Control
Cost of Goods Sold

Credit
X

Non-stock shipments Thefollowingexamplerecordsashipmentofnonstockitems.


General Ledger Account

Debit

Cost of Goods Sold


Non-stock Clearing

Credit
X

Adjustments. AssignedsourcecodeICADontheG/LTransactions
report.
Anadjustmentcostincreasedebitstheinventorycontrolaccountand
creditstheadjustmentwriteoffaccountyouspecifywhenyouenter
theadjustment.

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Journal Entries Generated by Inventory Control

Quantityadjustmentsdonotcreatejournalentries.
Cost increase

Thefollowingexamplerecordsanadjustmentcostincrease.
General Ledger Account

Debit

Inventory Control
Adjustment Write-Off

Credit
X

Transfers. AssignedsourcecodeICTFontheG/LTransactions
report.
Stocktransfertransactionsbothdebitandcredittheinventory
controlaccountspecifiedintheitemsaccountset,althoughyoucan
setuplocationrecordsinInventoryControltooverridegeneral
ledgeraccountsegmentsthatappearintheitemsinventorycontrol
account.
Overriding
account segments

Forexample,assumethatanitemsgeneralledgerinventorycontrol
accountis130000,wherethesecondsegmentisthelocation
segment,andthatyousetuplocation1andlocation2tooverride
thelocationsegmentoftheaccountwith01and02,respectively.
Ifyoutransferanitemfromlocation1tolocation2,theprogram
creditsaccount130001anddebitsaccount130002.
Forinformationaboutoverridinggeneralledgeraccountsegments,
seeSettingUpLocations,inChapter2ofGettingStarted.

Transfer

Thefollowingexamplerecordsastocktransferfrominventory
location1toinventorylocation2.
General Ledger Account

Debit

Inventory Control
(to loc. 2)
Inventory Control
(from loc. 1)

Credit

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Anadjustmentcostdecreasecreditstheinventorycontrolaccountand
debitstheadjustmentwriteoffaccountyouspecifywhenyouenter
theadjustment.

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Journal Entries Generated by Inventory Control

Assemblies. AssignedsourcecodeICASontheG/LTransactions
report.
Assemblytransactionsdebitthemasteritemsinventorycontrol
account,andcredittheinventorycontrolaccountofeachcomponent
itemonthebillofmaterialbeingassembled.Ifafixedorvariable
costisspecifiedonthebillofmaterial,thenthemasteritems
assemblycostcreditaccountiscredited.
Assembly

Thefollowingexamplerecordsanassembly.
General Ledger Account

Debit

Inventory Control
(for master)
Inventory Control
(for parts)
Assembly Cost Credit

Credit

X
X

Transactions Involving Order Entry


Shipping goods
from Order Entry

ThefollowingexamplerecordsashipmentfromtheOrderEntry
program,withtheShipmentClearingaccounttakingtheplaceofthe
CostofGoodsSold.
General Ledger Account

Debit

Shipment Clearing Acct.

Inventory Control
Invoicing goods
from Order Entry

Credit
X

Thetransactioncreatedduringinvoicingtransferstheamountinthe
ShipmentClearingaccounttotheCostofGoodsSoldaccount,asin
thefollowingexample:
General Ledger Account

Debit

Receivables Control
Cost of Goods Sold
Shipment Clearing Acct.
Tax Liability
Sales

X
X

Credit

X
X
X

TheDamagedGoodsaccountisusedwithOrderEntryreturns.

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Journal Entries Generated by Inventory Control

Items returned to
inventory

General Ledger Account

Debit

Inventory Control
Sales Returns
Tax Liability
Receivables Control
Cost of Goods Sold

X
X
X

Before Using
Inventory Control

Damaged items

Thefollowingexamplerecordsacreditnotetransactionforitems
returnedtoinventory.
Credit

X
X

Thenextexamplerecordsacreditnotetransactionfordamaged
items.
General Ledger Account

Debit

Damaged Goods
Tax Liability
Receivables Control

X
X

Credit

Inthiscase,theDamagedGoodsaccountisdebitedinsteadofthe
SalesReturnsaccount,and,becausethegoodsarenotreturnedto
inventory,noentriesaremadefortheInventoryControlaccountor
theCostofGoodsSold.

G/L Source Codes Used by Inventory Control


Bydefault,InventoryControlcreatesjournalentrieswiththe
followingsourcecodes:
G/L Source Code

Description

IC-AD
IC-AS
IC-CO
IC-DA
IC-RA
IC-RC
IC-RR
IC-SH

I/C Adjustments
I/C Assemblies
I/C Consolidated Entry
I/C Disassemblies
I/C Receipt Adjustments
I/C Receipts
I/C Receipt Returns
I/C Shipments

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Printing Audit Trail Reports

G/L Source Code

Description

IC-SR
IC-TF
IC-IN

I/C Shipment Returns


I/C Transfers
I/C Internal Usage transactions

Ifnecessary,youcanchangethesourcetypecode(thelasttwo
characters)forthesesourcecodesontheG/LIntegrationforminthe
I/CSetupfolder.

Printing Audit Trail Reports


Youcantraceanytransactionfromitssourcetothegeneralledger
entryifyou:

Posting journals

Carefullymaintainandidentifysourcedocuments.

Printandfileeachpostingjournalasitiscreated.

PrinttheG/LTransactionsreportafterrunningDayEnd
Processing,butbeforeyoucreatethegeneralledgerbatch.(This
doesnotapplyifyourInventoryControlsystemissetupto
creategeneralledgerbatcheswhenyourunDayEnd
Processing.)

EachtimeyourunDayEndProcessing,InventoryControlcreatesa
journaloftheentriesfromthetransactionsyoupostedsincethelast
timeyouranDayEndProcessing.Thesepostingjournalsprovidea
recordofallposteddetailsandofthegeneralledgerdistributions
theygenerated.
SeeChapter7,Reports,forinformationonpostingjournalsand
theG/LTransactionsreport.

Drill down from G/L

Remember: YoucanalsodrilldownfromanyunconsolidatedI/C

transactioninaGeneralLedgerbatchtotheoriginalInventory
Controltransactionaslongasyoudonotdeletethetransactionin
InventoryControl.

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Using Inventory Control with Other Sage Accpac Accounting Programs

InventoryControlfunctionsasastandaloneinventorysystemoras
thecentralcomponentinafullinventorymanagementsystem.You
cancombineInventoryControlwithOrderEntrytoautomateorder
processing,withPurchaseOrderstohandleinventorypurchasing,
andwithProjectandJobCostingtohandlematerialusage.

General Ledger
IfyouusetheGeneralLedgermoduleinthesamedatabaseas
InventoryControl,InventoryControlcreatesbatchesofgeneral
ledgertransactionsinGeneralLedgerwhenyouposttransactionsor
runDayEndProcessing,orwhenyouusetheCreateG/LBatch
form.
InventoryControlalsodisplaysandvalidatesGeneralLedger
accountnumbersinInventoryControl.
ThesummaryattheendofeachInventoryControlpostingjournal
liststhegeneralledgeraccountsthatwillbedebitedandcredited
whenyouposttheInventoryControlbatchofgeneralledgerentries
inGeneralLedger.
IfyouusetheCreateG/LBatchformtocreatetheGeneralLedger
batch,then,afterrunningDayEndProcessing,theG/LTransactions
reportalsoshowsthegeneralledgeraccountsthatwillbedebited
andcredited.InventoryControldeletestheG/LTransactionsreport
whenyouusetheCreateG/LBatchfeature.
IntheI/COptionsform,youspecifywhethertoconsolidate
transactiondetailsforthesamegeneralledgeraccountintoasingle
detail.(Notethatifyouconsolidatetransactions,youcannotdrill
downfromgeneralledgerentriestothesourcetransactionsin
InventoryControl.)

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Using Inventory Control with Other Sage Accpac


Accounting Programs

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General ledger
accounts used in
Inventory Control

Exporting General
Ledger batches

272

InventoryControlusesthefollowinggeneralledgeraccounts:

InventoryControl(definedwithaccountsets).

PayablesClearing(definedwithaccountsets).

AdjustmentWriteOff(definedwithaccountsets).

AssemblyCostCredit(definedwithaccountsets).

NonstockClearing(definedwithaccountsets).

TransferClearing(definedwithaccountsets).

ShipmentClearing(definedwithaccountsetsandusedbySage
AccpacOrderEntry).

DisassemblyExpense(definedwithaccountsets).

PhysicalInventoryAdjustment(definedwithaccountsets).

Credit/DebitNoteClearing(definedwithaccountsetsandused
bySageAccpacOrderEntry).

Sales(definedwithcategoriesandusedbySageAccpacOrder
Entry).

Returns(definedwithcategoriesandusedbySageAccpacOrder
Entry).

CostofGoodsSold(definedwithcategories).

CostVariance(definedwithcategories).

DamagedGoods(definedwithcategoriesandusedbySage
AccpacOrderEntry).

InternalUsage(definedwithcategories).

IfyoudonotuseSageAccpacGeneralLedgerorifyourSage
AccpacGeneralLedgersystemisatanotherlocation,Inventory
Controlappendsitsgeneralledgertransactionstoafilecalled

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Using Inventory Control with Other Sage Accpac Accounting Programs

NotethatallgeneralledgertransactionsareplacedinthesameCSV
file,andthateachtimeInventoryControlcreatestransactionsitwill
askwhetheryouwanttoaddtotheexistingfileorreplaceit.
(InventoryControlcreatesgeneralledgertransactionswhenyourun
DayEndProcessing.)
Always append

YoushouldalwaysappendtotheCSVfile.Ifyouoverwriteit,you
willdestroyalltransactionsthatarealreadyinthefile.
Whenyouarereadytotransferthebatchtoyourgeneralledger,
copythefiletothecomputerordirectorywhereyourgeneralledger
islocatedanddeletetheoriginalCSVfilefromyourSageAccpac
companydatabase.ThenmakeabackupcopyoftheCSVfilefrom
thecomputerordirectorywhereyourgeneralledgerislocated.
IfyoudeletetheoriginalCSVfile,thenexttimeInventoryControl
createsgeneralledgertransactions,itcreatesanewicgltran.csvfile.

Order Entry
TheSageAccpacOrderEntryprogramprovidesafullyfeatured
salesorderandinvoiceprocessingsystemthatworkswithInventory
Control.
YoumustinstallandactivateInventoryControlandSageAccpac
AccountsReceivablebeforeyoucanactivateOrderEntry,because
OrderEntryisnotastandaloneSageAccpacaccountingprogram.
Price lists

OrderEntrydisplaysitemnumbersandpricelistinformationsuch
aspricesandpricingunits,saleprices,anddiscountedpricesfrom
InventoryControlwhenyouentersalesorders.

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icgltran.csv,whichcanbeimportedbyaremotesiteSageAccpac
GeneralLedger,ortransferredtoanothergeneralledgerthatyou
use.ThefileisinaCommaSeparatedValues(CSV)format,inthe
samedirectoryasyourcompanydatabase.

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Using Inventory Control with Other Sage Accpac Accounting Programs

OrderEntrytransactionsaffectInventoryControldataasfollows:

SalesorderspostedinOrderEntryincreasetheitemquantities
onsalesorderinInventoryControl.

InvoicespostedinOrderEntrydecreasetheitemquantitieson
salesorderandtheitemquantitiesonhandinInventoryControl.

CreditnotespostedinOrderEntrythatreturnitemstoinventory
increaseitemquantitiesonhandinInventoryControl.

InventoryControlkeepsitemquantitiesupdatedonline,which
meansthatstockquantitiesaffectedbyOrderEntrytransactionsare
alwaysuptodate,althoughchangesinitemcostscanbecalculated
duringpostingorduringdayendprocessing.
PostingordayendprocessingalsocreatesAccountsReceivable
invoicesfromtheinvoicesyouenterinOrderEntryand
optionallypoststhemautomatically.

Purchase Orders
TheSageAccpacPurchaseOrdersprogramprovidesafullyfeatured
purchaseorderssystemthatworkswithInventoryControl.
YoumustinstallandactivateInventoryControlandSageAccpac
AccountsPayablebeforeyoucanactivatePurchaseOrders,because
PurchaseOrdersisnotastandaloneaccountingmodule.
PurchaseOrdersdisplaysinventoryiteminformationfrom
InventoryControlwhenyouenterpurchaseorders,andcangenerate
purchaseordersautomaticallywheninventoryitemquantitiesfall
belowtheminimumquantityorprojectedsalesquantitythatyou
specifyintheReorderQuantitiesforminInventoryControl.
PurchaseOrderstransactionsaffectInventoryControldataas
follows:

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Purchaseordersupdatetheitemquantitiesonpurchaseorderin
InventoryControl.

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Receipts,returns,andinvoicesupdatetheitemquantitieson
handinInventoryControl.

PostingordayendprocessingalsocreatesAccountsPayable
invoicesfromtheinvoicesyouenterinPurchaseOrders.

Project and Job Costing


InventoryControlaccountsareaffectedbymaterialusageand
materialreturnsinProjectandJobCosting.
Whenyoupostamaterialusageormaterialreturntransactionin
ProjectandJobCosting,theprogramsendsatransactionto
InventoryControlspecifyingtheworkinprogressaccounttobe
adjusted.
WhenyourunDayEndProcessinginInventoryControl,DayEnd
alsocreatesjournalentriesdebitingtheworkinprogressaccount
andcreditingtheinventorycontrolaccountformaterialusage.The
debitsandcreditsarereversedinthejournalentriesformaterial
returns.

Sage Fixed Assets (FAS)


InventoryControlletsyourecordfixedassetsentriesfortheSage
FixedAssetssystem(FAS)whentakingitemsoutofinventoryfor
internaluse.
Duringtransactionentry,youcanassignoneassetrecordforall
itemsorcreateseparateassetrecordsforeachinventoryitem,assign
theassetunitofmeasure,andassignabookvaluefortheassetin
FAS.

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Before Using
Inventory Control

InventoryControlkeepsitemquantitiesupdatedonline,which
meansthatstockquantitiesaffectedbyPurchaseOrderstransactions
arealwaysuptodate,althoughchangesinitemcostscanbe
calculatedduringpostingorduringdayendprocessing.

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Where To Now?

Where To Now?
IfyouhavenotyetsetupyourInventoryControlsystem,referto
Chapter3,SettingUpYourInventoryControlsystem,inthe
GettingStartedguide.
IfyouarenewtousingInventoryControl,youshoulddothelessons
intheSageAccpacWorkbookforpracticeinusingtheprogrambefore
youbegintoworkwithyourowndata.
ForinformationonusingvariousaspectsoftheInventoryControl
program,seetheremainingchaptersofthisguide.

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Chapter 3
Maintaining Setup Information

IconsforMaintainingSetupInformation
SetupMaintenance

......................................... 32

......................................................... 32

ChangingInventoryControlOptions............................................. 34
ChangingCompanyOptions

................................................ 35

ChangingProcessingOptions ................................................ 35
ChangingItemsOptions

................................................... 310

ChangingDocumentsOptions .............................................. 311


AfterChangingOptions .................................................... 312
ChangingG/LIntegrationOptions .............................................. 314
ChangingOptionsontheIntegrationTab .................................... 315
ChangingOptionsontheTransactionsTab

.................................. 317

AfterChangingOptions .................................................... 319


Adding,Editing,andDeletingItemStructures ................................... 319
AddingItemStructures

.................................................... 320

EditingItemStructures..................................................... 320
DeletingItemStructures

................................................... 320

SelectingorChangingtheDefaultItemStructure ............................. 321


AfterChangingItemStructureRecords ...................................... 321
Adding,Editing,andDeletingSegmentCodes ................................... 322
AddingSegmentCodes .................................................... 322
EditingSegmentCodes

.................................................... 323

DeletingSegmentCodes

................................................... 323

AfterChangingSegmentCodeRecords ...................................... 324


Adding,Editing,andDeletingInventoryLocations ............................... 324
AddingLocations

......................................................... 325

EditingLocations .......................................................... 325

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Setup Information

SetupReports .............................................................. 33

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EffectsofChanges......................................................... 326
AssigningSeveralItemstoaLocation ................................... 326
DisallowingTransactionsforItemsatLocations .......................... 327
DeletingLocations

........................................................

328

AfterChangingLocationRecords ........................................... 328


Adding,Editing,andDeletingCategories ....................................... 329
AddingCategories ........................................................ 329
EditingCategories

........................................................

DeletingCategories

.......................................................

AfterChangingCategoryRecords

..........................................

330
331
331

Adding,Editing,andDeletingAccountSets ..................................... 332


AddingAccountSets ...................................................... 333
EditingAccountSets

......................................................

DeletingAccountSets

.....................................................

333
334

AfterChangingAccountSetRecords........................................ 334
Adding,Editing,andDeletingPriceListCodes .................................. 335
AddingPriceLists

........................................................

335

EditingPriceLists ......................................................... 336


DeletingPriceLists ........................................................ 336
AfterChangingPriceLists ................................................. 336
Adding,Editing,andDeletingOptionalFields................................... 337
AddingOptionalFields .................................................... 337
EditingOptionalFields .................................................... 338
DeletingOptionalFields ................................................... 338
AfterChangingOptionalFields

............................................

339

Adding,Editing,andDeletingUnitsofMeasure ................................. 339


AddingUnitsofMeasure .................................................. 339
EditingUnitsofMeasure

..................................................

DeletingUnitsofMeasure

.................................................

340
341

AfterChangingUnitsofMeasureRecords ................................... 341


Adding,Editing,andDeletingWeightUnitsofMeasure .......................... 341
AddingWeightUnitsofMeasure ........................................... 342
EditingWeightUnitsofMeasure ........................................... 343

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DeletingWeightUnitsofMeasure........................................... 343
AfterChangingWeightUnitsofMeasureRecords ............................ 344
PrintingSetupReports ......................................................... 344
ImportingandExportingSetupRecordInformation .............................. 346

Maintaining
Setup Information

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Chapter 3
Maintaining Setup Information

ThischapterexplainshowtomaintainInventoryControloptions
andsetuprecords.Thefollowingtopicsarediscussed:
ChangingInventoryControloptionsintheI/COptionsformand
theG/LIntegrationform.

Adding,editing,anddeleting:

Itemstructures
Segmentcodes
Locations
Categories
Accountsets
Pricelistcodes
Optionalfields
Unitsofmeasure
Weightunitsofmeasure

Printingsetuprecordinformation.

Importingandexportingrecords.

Further

SeeChapter2oftheInventoryControlGettingStartedguidefor
explanationsofallInventoryControloptionsandrecords.See
Chapter3oftheGettingStartedguideforstepbystepinstructions
onsettingupInventoryControlandaddingsetuprecords.

Help key

Todisplayonlinehelpaboutaform,field,ormessageyouseeon
yourscreen,presstheF1keyorclicktheHelpbutton(ifoneis
displayed).

information

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Maintaining
Setup Information

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Icons for Maintaining Setup Information

Icons for Maintaining Setup Information


YoumaintainsetuprecordsandInventoryControloptionsby
choosingiconsfromtheI/CSetupfolder.
Setup
maintenance
icons

Setup Maintenance
Options

UsetheI/COptionsformtoselecttransactionprocessingoptions
andentergeneralinformationabouthowyourInventoryControl
systemoperates.

G/L Integration

UsetheG/LIntegrationformtochangehowInventoryControl
createsgeneralledgerbatchesandsendstransactioninformationto
thegeneralledger.

Item Structures

UseItemStructurestoaddandupdatetheformatsyouuseforyour
itemnumbers.

Segment Codes

UseSegmentCodestospecifythecodesyoupermitinparticular
sections(segments)ofitemnumbers.

Locations

UseLocationstoaddandupdateinformationaboutthelocations
whereyoustockinventoryitems.

Categories

UseCategoriestodefinethecodesyouassigntogrouptogether
inventoryitemswithcommoncharacteristics.

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Icons for Maintaining Setup Information

UseAccountSetstospecifythegeneralledgeraccountsthat
InventoryControluseswhenyouposttransactionsforyouritems.

Price List Codes

UsePriceListCodestoaddorupdatethecodesthatidentifyprice
listsforyourinventoryitems,aswellastoenterdefaultdiscountor
markupandtaxinformationforeachpricelist.

Optional Fields

UsetheI/COptionalFieldsformtoassignoptionalfieldsto
InventoryControltransactionsandtransactiondetails.(Optional
fieldsmustfirstbeaddedtotheSageAccpacdatabaseinCommon
Services,sotheyareavailabletoallsubledgers.)

Units of Measure

UseUnitsofMeasuretoaddorupdateallthequantitiesinwhich
youbuy,sell,price,andstockyourgoods.

Weight Units of
Measure

UseWeightUnitsofMeasuretoaddorupdateallofthedifferent
unitsthatyouuseformeasuringitemweightsforpurchasing,
selling,andshipping(suchaspounds,tons,orkilograms).

Setup Reports
InventoryControlprovidesacomprehensivesetofreportsforlisting
setuprecords.Youprintreportsofsetupinformationusingtheicons
intheI/CSetupReportsfolder:

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Maintaining
Setup Information

Account Sets

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Changing Inventory Control Options

Further

information

SeePrintingSetupReports,onpage337,forinformationon
printingsetupreports.ForamorecompletediscussionofInventory
Controlreports,seeChapter7,Reports.

Changing Inventory Control Options


ThissectionliststheInventoryControloptionsyoucanselectinthe
I/COptionsform,andincludessomepointstoconsiderwhen
changingyourchoicesforparticularoptions.
Topicsarelistedintheorderinwhichthecorrespondingoptions
appearintheOptionsform.
Further

FordescriptionsofallInventoryControloptions,seetheGetting
Startedguide.Chapter2oftheGettingStartedguideexplainsthe
purposeofeachoption,whileChapter3guidesyouthroughthe
stepsforchoosingoptionsandsettingupInventoryControl.

Help key

Todisplayonlinehelpaboutaform,field,ormessageyouseeon
yourscreen,presstheF1keyorclicktheHelpbutton.

information

Before you start

MakesurenooneelseisusingInventoryControlwhenyou
changeoptions.
Youcanupdatesomeinformationwhileothersareusing
InventoryControl(suchasthecompanyinformationordefault
itemstructure),butmostoptionscanbechangedonlyifnoone
elseisusingthesystemandnootherInventoryControlforms
areopenonyourcomputer.
Ifyouarechangingwhenitemcostingisdone,youwillhaveto
runDayEndbeforechangingthesetting.

Further

information

34

Forinformationontherestrictionsthatapplywhenyouare
makingchangesinI/COptions,seeMultiuserConsiderations
inAppendixD,TechnicalInformation.

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Changing Inventory Control Options

PrinttheOptionsreportusingtheI/COptionsiconintheSetup
Reportsfolder,orchoosePrintfromtheFilemenuintheOptions
form.

Youcanchangethefollowingoptions:
Companycontactinformation.

Processingsettings.

Itemcodesegments.

Documentnumbering.

Costingoptions.

UsetheG/LIntegrationformtochangehowInventoryControl
createsgeneralledgerbatchesandsendstransactioninformationto
thegeneralledger.

Changing Company Options


TheCompanyOptionstabcontainsthecontactnameandtelephone
andfaxnumbersfortheinventorycontrolfunctionsinyour
company.Youcanchangethisinformationatanytime.

Changing Processing Options


TheProcessingtabcontainsoptionsthatspecifyhowyourInventory
Controlsystemworks,andthetypesofstatisticalinformationkept
foritems.
Multicurrency.SelectthisoptionwhenyoufirstsetupI/Cifyou
wanttousemorethanonecurrencyinyourInventoryControl
system.
Youcanselectthisoptiononlyifyouhavealreadyselectedthe
MulticurrencyoptionforthecompanyinCommonServices.

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Changing Inventory Control Options

Important!Onceyouselectthemulticurrencyoption,youcannotturnit
off.
Allow Fractional Quantities.Selectthisoptionifyouwanttoenter
decimalplacesforquantitiesandunitsofmeasurewhileentering
transactions.Donotselectthisoptionifyouwanttosimplify
transactionentrybyeliminatingtheneedtoenterdecimalplacesfor
quantitiesandunitsofmeasure.
BOM masters

Ifyouwillbecreatingbillsofmaterialthatusefractionalquantities,
youmustselectthisoption.
Important!Onceyouselectthisoption,youcannotturnitoff.
You can change any of the following options when necessary:
Default Rate Type.Ifyouselectedthemulticurrencyoptioninthe
CompanyProfileinCommonServices,usetheFinderinthisfieldto
identifythesetofrates,suchasspotrates,younormallyuseto
convertsourcecurrencyamountstofunctionalcurrencyequivalents.
Allow Items at All Locations.Selectthisoptiontoallowinventory
itemstobestockedatalllocations.Ifyoudonotusethisoption,you
mustspecifyeachlocationatwhichanitemcanbestockedbefore
youcangeneratetransactionsinvolvingtheitemandlocation.
Youcanchangeyourselectionforthisoptionatanytime.
Allow Negative Inventory Levels.Selectthisoptionifyouwantto
allowthequantitiesofitemsonhandtogobelowzero.Toprevent
thepostingoftransactionsthatwouldcauseinventorylevelstogo
belowzero,donotselectthisoption.
Youcanchangeyourselectionforthisoptionatanytime.

Further

information

Foradiscussiononwhentousethisoption,seeAllowing
TransactionsResultinginNegativeQuantities,inChapter2ofthe
GettingStartedguide.
Allow Receipt of Non-Stock Items.Thisoption,ifselected,allows
youtoreceiveandreportonnonstockitems,withlastcostand
vendorcostinginformationupdated.Itenablesyoutomaintainalist

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ofitemsthatareregularlypurchased,butforwhichyoudonot
maintainaninventoryquantity.
Services,kittingitems,orspeciallyordereditemswhicharenot
normallykeptininventoryareaddedasnonstockitems.
ThesettingisusedbyInventoryControl,OrderEntry,andPurchase
Orders.

Youcanchangeyourselectionforthisoptionatanytime,butifyou
turnitoffafterhavingusedit,InventoryControlimmediatelystops
savingtransactionhistory,althoughitretainsthoserecordsalready
collecteduntilyoudeletethemusingtheClearHistoryfeature.If
youturntheoptiononagain,therewillbeagapintherecords
correspondingtotheperiodwhentheoptionwasnotused,andyou
willnotbeabletodrilldowntoI/CtransactiondetailsfromGeneral
Ledgertomissingtransactions.
Prompt to Delete During Posting.Thisoptionletsyoudelete
individualtransactionsafterpostingifyoudonotwanttosavethe
transactioninformation.InventoryControlwilldisplayamessage
statingthatpostingiscompleteandaskingifyouwanttodeletethe
transactioninformation.
Ifyouwanttokeepalltransactioninformation,makesurethatyou
turnoffthisoption.
Note: Ifyoudeletetransactionsafterposting,youwillnotbe

abletoviewpostedtransactionsinInventoryControlordrill
downtothemfromGeneralLedger.
Only Use Defined Units of Measure. Selectthisoptiontouseonly
theunitsofmeasurethataredefinedintheUnitsOfMeasureform
forinventoryitems.
InventoryControlletsyoudefineallofthebuying,stocking,and
sellingunitsofmeasurethatyourequireforinventoryitemsusing

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Keep Transaction History.Tokeepdetailedtransactionrecordsfor


reporting,selectthisoption.

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Changing Inventory Control Options

theUnitsOfMeasureformintheSetupfolder,andsetupdefault
conversionfactorsbetweeneachoftheunits.Thissettingletsyou
enforceconsistencyforallitemsaddedafteryouselectthisoption.
Alternate Amount 1 NameandAlternate Amount 2 Name.Ifyou
enternamesinthesefields,optionalcolumnsareaddedtothe
LocationDetailsformandtoseveralInventoryControlreports.You
canusethesecostsasthebasefordiscountpricing(markingupan
alternatecostbypercentagesorbyamounts),andtheycanbeused
bySageAccpacOrderEntryasabasisfortaxcalculations.Seethe
SageAccpacOrderEntryGettingStartedmanualandUserGuidefor
moreinformation.
Youcanchangeyourselectionforthisoptionatanytime.Ifyou
deleteanAlternateAmountname,itscolumndisappearsfromthe
LocationDetailsform.
Default Weight Unit of Measure.Choosetheweightunitofmeasure
whichisthebasicorstandardunitthatyouuseformeasuringthe
weightofyourinventoryitemssuchaspoundsorkilograms.
OrderEntryusestheweightsininventoryitemrecordstoestimate
thetotalweightofeachorderintheunitofweightyouspecifyhere.
Additional Cost for Items on Receipt Returns.Toprorateany
additionalcostsonreceiptreturns,suchasfreightandduty,tothe
remainingitemsonthereceipt,selectProrate.IfyouselectLeave,
youenteradjustmentstohandleadditionalcostsonthegoodsbeing
returned.
Youcanchangeyourselectionforthisoptionatanytime.
Further

information

Foradiscussiononhowtousethisoption,seeHandling
AdditionalCostsonReceiptReturns,inChapter2ofGetting
Started.
Default Goods in Transit Location. InventoryControlletsyou
transfergoodsbetweenlocationseitherdirectlyorviaagoodsin
transitlocationtoreflectmoreaccuratelytheprocessofmoving
goodsbetweenlocations.

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Changing Inventory Control Options

Thisfieldletsyouspecifythelocationthatyouusemostoftenasthe
goodsintransitlocation.
Default Posting Date. Thisoptionletsyouchoosewhichdatethe
programdisplaysbydefaultforthePostingDatewhenyouenter
receipt,shipment,internalusage,adjustment,transfer,andassembly
transactions.
Youcanchoosefromtwosettings:
Document/TransactionDate.
Selectthischoiceifyouusuallywantthepostingdateandfiscal
periodtomatchthedocumentdate.

SessionDate.
Selectthischoiceifyouusuallywantthepostingdateandfiscal
periodtomatchthecurrentsessiondate.

ThePostingDateletsyoutospecifythedatewhenadocument/
transactionispostedtoGeneralLedger.TheFiscalYearandPeriod
arebasedonthePostingDate.
Keep Item Statistics.TohaveInventoryControlaccumulate
transactionandsalesstatisticsfrompostedtransactions,selectthis
option.
Youcanchangethisoptionatanytime,butifyouturnitoff,
InventoryControlimmediatelystopssavingstatistics,althoughit
retainsthoserecordsalreadycollecteduntilyoudeletethemusing
theClearHistoryfeature.Ifyouturntheoptiononagain,therewill
beagapintherecordscorrespondingtotheperiodwhentheoption
wasnotused.
Allow Edit of Statistics.Selectthisoptiontoallowadding,editing,
anddeletingoftransactionandsalesstatistics.
ThisoptionappliesonlyifyoualsoselecttheKeepItemStatistics
option.

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Changing Inventory Control Options

Youcanchangethisoptionatanytime,butchangingordeleting
statisticscancauseinconsistenciesinyourreports.
Exporting and
importing item
statistics

TurningthisoptionoffcausestheImportcommandtodisappear
fromtheFilemenuoftheSalesStatisticsandTransactionStatistics
forms.Youwillnotbeabletoimportstatisticsrecords,butyouwill
stillbeabletoexportexistingstatistics.
Accumulate byandPeriod Type.Youcanchangethetypeofyear
betweencalendarandfiscalandthelengthoftheperiodforwhich
youaccumulatestatistics,butsuchchangeswillinvalidate
comparisonswithpriorperiods.
TheseoptionsapplyonlyifyoualsoselecttheKeepItemStatistics
option.
IfyouneedtochangethetypeofyearorperiodbywhichInventory
Controlreportsstatistics,eitherdosoattheendofyourreporting
year,oreditthestatisticsforearlierperiods.

Further

information

SeeAccumulatingItemStatisticsforReportinginChapter2of
GettingStarted.

Changing Items Options


TheItemstaballowsyoutodefinethedifferentpartsofyouritem
numbersandspecifyhowthesesegmentsareused.(Theitem
numberstructuresdeterminewhichsegmentsappearineachitem
number.)
Youmustdefineatleastonesegmentbeforeyoucancreateanitem
structureandadditemrecords.
Default Item Structure.UsetheFindertochangethedefaultitem
numberformatfornewinventoryitems.
Segment Name. Typeanameforeachsegmentintheitemnumber.
Forexample,youmighthaveasegmentforregion,size,orcolor.

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Length.Typeanumber,betweenoneand24,forthenumberof
charactersinthatsegmentoftheitemnumber.
Youcannotchangethelengthofasegmentifitemstructuresusethe
segment.
Validate.SetthisoptiontoYesifyouwanttorestrictitemnumbers
tousingthecodesyouaddforthissegment.(PresstheSpacebarto
togglebetweenYesandNo.)

Changing Documents Options


TheDocumentstabletsyoudecidehowyouwantyourinventory
transactionsnumbered,anditletsyousetthedefaultagingperiods
fortheAgedInventoryreport.
Document Numbers. Youcanchangeyourchoicesforlength,
prefix,andnextnumberforassemblies,disassemblies,transfers,
adjustments,shipments,shipmentreturns,receipts,transferreceipts,
andinternalusagedocumentnumbers.Themaximumlengthof
documentnumbersis22characters.
Ifyouwanttochangethenextdocumentnumbertoalowernumber,
youshouldalsochangetheprefixforthedocumenttype.Thiswill
preventInventoryControlfromassigningthesamedocument
numbertwice.Youcannotposttwodocumentswithidentical
documentnumbers.

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Separators Used in Item Structures.Youcanallowormakeinvalid


anyofthecharactersthatareforseparatingitemnumbersegments.
(Forexample,ifyouuseaspecialcharacterwithinaparticularitem
segment,setthatcharactertoNosoitcantbeusedasaseparator.)

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Changing Inventory Control Options

Duplicate
adjustments

Note: Whenaninventoryworksheetispostedusing

inventoryreconciliation,separateadjustmentswillbe
createdforevery100items,and1,2,3,etc.willbe
appendedtotheendofthedocumentnumber.Therefore,if
thenumberofitemsadjustedisgreaterthan100,multiple
adjustmentswillbecreated.
WhenyourunPostInventoryReconciliation,youonlyspecifyone
documentnumber,andthereconciliationwilladd2,3,4,etc.to
theendtoavoidcreatingduplicateadjustments.(Notethatthisisa
rareoccurrence.)

Aging periods

Aging Periods. Usethesefieldstosetthedefaulttimeperiodsinto


whichInventoryControlgroupsoutstandingnetchangesinitem
quantitiesandcostsontheAgedInventoryreport.

Changing Costing Options


TheCostingtabletsyoudecidewhenyouwanttocostitemsin
inventorythatareaffectedbyreceipts,shipments,transfers,and
adjustments,andwhenyouwanttocreateG/Ltransactionsarising
frominventorychanges.
Note: Thesesettingsletyouchoosebetweenprocessing

speedandkeepingyourinventorydatauptodate.
Cost Items During Posting or Day End Processing.Thisinventory
optionletsyouchoosewhethertocostitemsassoonastransactions
areposted,oratdayendwhenyourunDayEndProcessing.

312

Ifyoucostinventoryitemsatposting,everyshipment,receipt,
andtransferwillupdateitemcostsalthoughthisalsomeans
thatpostingordersfromOrderEntrycantakelonger.

Ifyouprocessalotoftransactions,youmaychoosetoupdate
costsatdayendespeciallyifyoualsocreateG/Ltransactions
whenitemsarecosted.

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Changing Inventory Control Options

Ineithercase,InventoryControlupdatesinventorycountswhenyou
posttransactions,soyoualwaysknowyourinventorylevels.
Note: RunDayEndProcessingbeforeswitchingfrom

costingitemsduringDayEndProcessingtocostingitems
duringtransactionposting.

IfyoucostinventoryitemsduringDayEndProcessing,the
programwillalsocreatesubledgertransactionsthen.(Youwill
notbeabletochoosetheDuringPostingoption.)

Ifyouwanttospeeduporderprocessing,youshouldcreate
subledgertransactionsandcostinventorywhenyourunDayEnd
Processing.

After Changing Options

Further

information

PrinttheOptionsreportusingtheOptionsiconintheSetup
Reportsfolder,orchoosePrintfromtheFilemenuinI/C
Options.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

SeeChapter7,Reports,formoreinformationabouttheOptions
report.

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Create Subledger Transactions and Audit Info. During Posting or


Day End Processing. Ifyoucostitemsduringposting,youcanalso
choosewhentocreatesubledgertransactionsandaudit
informationduringpostingorwhenyourunDayEndProcessing.

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Changing G/L Integration Options

Changing G/L Integration Options


YouusetheG/LIntegrationformto:

Specifywhentocreategeneralledgertransactions.

ChoosewhethertocreatenewbatchesforG/Ltransactions(and
optionallypostthem)ortoaddthemtoexistingG/Lbatches.
Note: Thischoicecanhavealargeimpactonthespeedof

processinginventorytransactionsandtransactionsinOrder
Entry.Ifyouarecostinginventoryduringposting,youmay
wanttocreatetransactionsatalaterdate.

Choosewhetherandhowyouwanttoconsolidatetransactions.

Changesourcecodesforgeneralledgertransactionsaddedto
G/Lbatches.
NewsourcecodesareautomaticallyaddedtoG/L,butyouwill
havetoupdateG/Lsourcejournalprofilestoinclude
transactionsonsourcejournals.

Further

FordescriptionsofallG/LIntegrationoptions,seetheGettingStarted
guide.Chapter2oftheGettingStartedguideexplainsthepurposeof
eachoption,whileChapter3guidesyouthroughthestepsfor
choosingoptionsandsettingupInventoryControl.

Help key

Todisplayonlinehelpaboutaform,field,ormessageyouseeon
yourscreen,presstheF1keyorclicktheHelpbutton.

information

Before you start

314

Specifytheinventorycontrolinformationthatispassedtothe
generalledgerintransactionentrydescriptions,transaction
detailreferencefields,detaildescriptionfields,andcomment
fields.

PrinttheG/LIntegrationreportusingtheG/LIntegrationiconin
theSetupReportsfolder,orchoosePrintfromtheFilemenuin
theG/LIntegrationform.

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Further

Forinformationontherestrictionsthatapplywhenyouare
makingchangesinI/COptions,seeMultiuserConsiderations
inAppendixD,TechnicalInformation.

information

TheG/LIntegrationformdisplaysthefollowingtabs:

Integration

Transactions

TheIntegrationtabdetermineswhenandhowinventory
transactionsarecreatedforyourgeneralledger.Youcanchange
yourselectionsfortheseoptionsatanytime.Anychangesyoumake
applyonlytogeneralledgertransactionsproducedafterthechange.
Create G/L Transactions.Thissettingspecifieswhentocreate
transactionbatchesforthegeneralledger.

During Posting or During Day End Processing. Thechoicethat


appearsheredependsonthesettingsontheI/COptionsCosting
tab.YoucanchooseontheI/COptionsformwhetheryouwant
tocreatetransactionsduringpostingorwhenyourundayend
processing.
Selectthisoptiontohavetheprogramautomaticallycreate
generalledgertransactionswhenyoupostinventorycontrol
transactionsorrundayendprocessing(dependingonthe
settingsinI/COptions).
Note: IfyoucostitemsduringDayEndProcessingyou

cannotcreategeneralledgertransactionsduringposting.

On Request Using Create G/L Batch Icon.Selectthisoptionif


youwanttousetheCreateG/LBatchformtocreategeneral
ledgertransactions.Youmustselectthisoptionifyouwanttobe
abletoconsolidategeneralledgertransactiondetailsandprint
InventoryControlsG/LTransactionsreport.

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Changing Options on the Integration Tab

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Changing G/L Integration Options

Selectingthisoptionenablesyoutoconsolidatetransactions
usingtheConsolidateG/LBatchesoption.
Create G/L Transactions by.InventoryControlletsyouchooseto:

AddgeneralledgertransactionstoanexistingSageAccpac
GeneralLedgerbatch.
DonotselectthisoptionifyouwanttocreateanewGeneral
Ledgerbatcheachtimeyouproducegeneralledgertransactions.
(Youmightdothisforauditingpurposes.)

CreateanewGeneralLedgerbatcheachtimeyougenerateG/L
transactions.
Thischoicewillisolatethegeneralledgertransactionsyoucreate
whilesettingup(soyoucaneasilydeletethemaftersetupto
ensurethatyoudonotaccidentallypostgeneralledger
transactionstwice).

CreateanewGeneralLedgerbatcheachtimeyougenerateG/L
transactions,andautomaticallypostthebatchintheGeneral
Ledgerprogram.
Note: IfyoucreateG/Ltransactionswhenyoupost,this

optionwillpostaG/Lbatcheachtimeyoupostatransaction
inInventoryControl,OrderEntry,orPurchaseOrdersthat
generatesageneralledgertransaction.
If you do not use
Sage Accpac
General Ledger

ThisoptionhasaneffectonlyifyouuseSageAccpacGeneral
LedgerwiththesamedatabaseasInventoryControl.
IfyouuseanothergeneralledgerorifyourSageAccpacGeneral
Ledgersystemisatanotherlocation,InventoryControlplacesall
generalledgertransactionsintoasinglebatchfilethatyoucan
importintoyourgeneralledgersystem.
Consolidate G/L Batch.Selectwhetheryouwanttransactions
consolidatedinthegeneralledgerbatch.

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Changing G/L Integration Options

YoumustchooseOnRequestUsingCreateG/LBatchIconasyour
methodofcreatinggeneralledgerbatchesifyouwantInventory
Controltoconsolidategeneralledgerbatches.
Choosefrom:
DoNotConsolidate.

ConsolidateTransactionDetailsByAccount.

ConsolidateTransactionDetailsByAccountAndFiscalPeriod.

ConsolidateTransactionDetailsByAccount,FiscalPeriod,And
Source.

Partial consol.
during posting or
day-end
processing

IfyoucreatebatchesofG/Ltransactionsduringpostingordayend
processing,theprogramcanonlyconsolidatethedetailswithin
transactions;itcannotconsolidatethedetailsfromdifferent
transactions.

Create G/L Batch


lets you fully
consolidate details

IfyouusetheOnRequestUsingCreateG/LBatchIconoption,you
canconsolidatetransactiondetailsfromalltransactionsforeach
generalledgeraccountifyouchooseConsolidatebyAccountand
FiscalPeriodorConsolidatebyAccount,FiscalPeriod,andSource.
Formoredetailsaboutthesefouroptions,pleaseseeChapter3inthe
GettingStartedguide.
G/L Source Codes. Thisoptionallowsyoutochangethesource
typecode(thislasttwocharacters)foreachtypeoftransaction
createdbytheInventoryControlmodule.
Thecombinationofsourceledgercodeandsourcetypecodeiscalled
asourcecodeintheGeneralLedgermodule.
Youcannotchangethesourceledgercodethefirsttwocharacters
ofG/Lsourcecodes.
Ifyouchangethesourcetypecodeforsourcecodes,thenewsource
codesareautomaticallyaddedtotheGeneralLedgermodule,but
youwillhavetoupdateG/Lsourcejournalprofilestoinclude
transactionsonsourcejournals.

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Changing G/L Integration Options

Changing Options on the Transactions Tab


TheTransactionstabletsyouspecifytheinventorycontrol
informationthatispassedinG/Ltransactionstothegeneralledger
intransactionentrydescriptions,transactiondetailreferencefields,
detaildescriptionfields,anddetailcommentfields.
Youcanchangeyourselectionsfortheseoptionsatanytime.Any
changesyoumakeapplyonlytogeneralledgertransactions
producedafterthechange.
To edit G/L transaction information:
1.

Inthegrid,doubleclicktheG/Ltransactionfieldforthe
particulartransactiontypethatyouwanttodefine.
Forexample,doubleclicktheG/LEntryDescriptionfieldfor
Receipttransactions.
Adetailformappearsthatdisplaysthetransactiontypeandthe
G/LtransactionfieldyouselectedontheTransactionstab.

2.

SpecifyinformationfortheselectedG/Ltransactionfield,as
follows:

Segment separator

a.

Choose Segments
From List

b. SelectsegmentsfromtheChooseSegmentsFromList,and
thenclickInclude.

Selectacharactertoseparatesegmentsofinformation.(The
separatorisusedonlyifyouassignmorethanonesegment
toafield.Thedefaultseparatorisahyphen.)

YoucanassignamaximumoffivesegmentstoaG/Ltransaction
field,providingthatthecombinationdoesnotexceed
60characters.Iftheassignedinformationexceedsthisnumberof
characters(includingseparators),itwillbetruncatedwhenthe
transactionisposted.
3.

318

ClickSavetorecordyourselectionsforthefieldintheG/L
IntegrationDetailform.

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Adding, Editing, and Deleting Item Structures

After Changing Options


PrinttheG/LIntegrationreportusingtheG/LIntegrationicon
intheSetupReportsfolder,orchoosePrintfromtheFilemenu
inG/LIntegration.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.
Maintaining
Setup Information

Further

information

SeeChapter7,Reports,formoreinformationabouttheG/L
Integrationreport.

Adding, Editing, and Deleting Item Structures


DoubleclicktheItemStructuresiconintheSetupfoldertoadd,edit,
ordeleteitemstructures.
Itemstructuresallowyoutousedifferentitemnumberformatsfor
differentitemsinyourinventory.
Finding detailed
instructions

Help key

Before you start

SeeChapter2oftheGettingStartedguideforbackground
informationonitemstructures.Forstepbystepinstructionson
usingtheItemStructuresformanddescriptionsofallthefields,see
AddItemStructuresinChapter3oftheGettingStartedguide.
YoucanalsopressF1todisplayHelpinformationwhileworkingin
theform.
PrinttheItemStructuresreportfortherecordsyouwanttoeditor
delete.ChoosetheItemStructuresiconfromtheSetupReports
folder,orchoosePrintfromtheFilemenuintheItemStructures
form.

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Adding, Editing, and Deleting Item Structures

Adding Item Structures


YoumustaddatleastoneitemstructuretoInventoryControlbefore
youcanadditemrecords.
To add an item structure:
1.

ClicktheNewiconnexttotheStructureCodefield,thenentera
codeforthenewitemstructure.

2.

FillinthefieldsandaddtherecordasdescribedintheAdd
ItemStructuressectionofChapter3intheGettingStartedguide.

Editing Item Structures


Restrictions

Youcannoteditanitemstructureif:

Existinginventoryitemnumbersusetheitemstructure.

Itisthedefaultitemstructure(seeSelectingorChangingthe
DefaultItemStructure,onpage321).

Whenanitemstructureisnotusedinitemnumbers,youcanchange
itsdescription,prefix,andsegments.
To edit an item structure:
1.

Typethestructurecodefortheitemstructure,orselectitfrom
theFinder.

2.

Makethechangesyouneed.
FordescriptionsofallofthefieldsintheItemStructuresform,
seeAddItemStructuresinChapter3oftheGettingStarted
guide.

3.

ClickSavetorecordthechanges.

Deleting Item Structures


Restrictions

320

Youcannotdeleteanitemstructureif:

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Adding, Editing, and Deleting Item Structures

Existinginventoryitemnumbersusetheitemstructure.

Itisthedefaultitemstructure(seeSelectingorChangingthe
DefaultItemStructure,onpage321).

To delete an item structure:


Typethestructurecodefortheitemstructure,orselectitfrom
theFinder.

2.

ClicktheDeletebutton.Ifamessageappearsaskingyouto
confirmthedeletion,clickYes.

Maintaining
Setup Information

1.

Selecting or Changing the Default Item Structure


Youcanchooseanitemstructureasthedefaultfornewitemsby
selectingitintheDefaultItemStructurefieldontheItemstabofthe
I/COptionsform.
WhenyouaddanitemtoInventoryControl,thedefaultitem
structurethenappearsautomaticallyintheStructurefieldonthe
ItemstaboftheI/CItemsform,butyoucanchooseanotheritem
structurefortheitemnumber.

After Changing Item Structure Records

PrinttheItemStructuresreportusingtheItemStructuresiconin
theSetupReportsfolder,orchoosePrintfromtheFilemenuin
theItemStructuresform.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

Ifyouchangedtheitemnumbersoftheitemsthatwereassigned
tothestructuresyouchanged,youshouldalsoprintnewcopies
oftheItemStructuresreport.

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Adding, Editing, and Deleting Segment Codes

Further

information

SeeChapter7,Reports,formoreinformationabouttheItem
Structurereport.

Adding, Editing, and Deleting Segment Codes


DoubleclicktheSegmentCodesiconintheSetupfoldertoadd,
edit,ordeletethelistsofvalidentriesforitemnumbersegments.
Addingsegmentcodesisoptional,asisusingthemoncetheyare
entered.
Youcanturntheoptiontousesegmentcodesonandofffor
individualsegmentsatanytimebyusingtheValidatecolumnfound
ontheItemstaboftheI/COptionsform.
Finding detailed
instructions

Help key

Before you start

SeeChapter2oftheGettingStartedguideforbackground
informationonsegmentcodes.Forstepbystepinstructionson
usingtheSegmentCodesformanddescriptionsofallthefields,see
AddSegmentCodesinChapter3oftheGettingStartedguide.
YoucanalsopressF1todisplayHelpinformationwhileworkingin
theform.
PrinttheSegmentCodesreportfortherecordsyouwanttoeditor
delete.DoubleclicktheSegmentCodesiconintheSetupReports
folderorchoosePrintfromtheFilemenuintheSegmentCodes
form.

Adding Segment Codes


To add a segment code:

322

1.

SelectthesegmentusingthedropdownarrowintheSegment
Namefield.

2.

FillinthefieldsandaddtherecordasdescribedintheAdd
SegmentCodessectionofChapter3intheGettingStartedguide.

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Adding, Editing, and Deleting Segment Codes

Editing Segment Codes


Restrictions

Youcannoteditasegmentcodeifitisusedbyitemnumbersinyour
inventoryunlessyoufirstdeletetheitemnumbers.
Youcanchangesegmentcodedescriptions,butyoucannotchange
segmentnamesorcodes.
To edit a segment code:
SelectthesegmentfromtheSegmentNamelist.

2.

Selectthesegmentcodeyouwanttoedit.

3.

MakeyourchangesintheDescriptioncolumn.

4.

ClickSavetorecordthechanges.

Maintaining
Setup Information

1.

Deleting Segment Codes


Restrictions

Youcannotdeleteasegmentcodeifitisusedbyitemnumbersin
yourinventoryunlessyoufirstdeletetheitemnumbers.
Tip: IntheI/CItemsform,usetheSetCriteriaoptionofthe

ItemNumberFindertolistalltheitemnumbersthatusethe
segmentcodeyouwanttodelete.Forinstructionsonhowto
usethisfeature,seetheSystemManagerUserGuide.
To delete a segment code:
1.

SelectthesegmentfromtheSegmentNamelist.

2.

Selectthesegmentcodeyouwanttodelete.

3.

PresstheDeletekeyonyourkeyboard.Ifamessageappears
askingyoutoconfirmthedeletion,clickYes.

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Adding, Editing, and Deleting Inventory Locations

After Changing Segment Code Records


PrinttheSegmentCodesreportusingtheSegmentCodesiconinthe
SetupReportsfolder,orchoosePrintfromtheFilemenuinthe
SegmentCodesform.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

Ifyouchangedordeletedsegmentcodesusedbyitems,you
shouldalsoprintnewcopiesoftheItemStatusreportforthe
itemrecordsyouchanged.

Adding, Editing, and Deleting Inventory Locations


DoubleclicktheLocationsiconintheSetupfoldertoadd,edit,or
deletelocations.
Locationsaretheseparatestoresorwarehouseswhereyoustock
inventoryitems.Youcanalsocreateagoodsintransitlocationto
housegoodswhiletheyarebeingtransferredbetweenphysical
locations.
IfyoudidnotselecttheAllowItemsAtAllLocationsoptionduring
setup,youcanassignandremoveitemsfromalocationusingthe
ItemstaboftheLocationsform,andyoucanalsopreventanyofthe
itemsstoredatthelocationfrombeingusedintransactions.
Finding detailed
instructions

324

Help key

SeeChapter2oftheGettingStartedguideforbackground
informationonlocations.Forstepbystepinstructionsonusingthe
Locationsformanddescriptionsofallthefields,seeAddInventory
LocationsinChapter3oftheGettingStartedguide.
YoucanalsopressF1todisplayHelpinformationwhileworkingin
theform.

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Adding, Editing, and Deleting Inventory Locations

Before you start

PrinttheLocationsreportfortherecordsyouwanttoeditordelete,
usingtheLocationsiconintheSetupReportsfolder,orbychoosing
PrintfromtheFilemenuintheLocationsform.

Adding Locations

To add a location:
1.

ClicktheNewiconnexttotheLocationfield,thentypethecode
forthenewlocation.

2.

FillinthefieldsandsavetherecordasdescribedintheAdd
InventoryLocationssectionofChapter3intheGettingStarted
guide.

Editing Locations
YoucanchangetheinformationinallfieldsexcepttheLocation
field.
To edit a location:
1.

TypethelocationcodeorselectitfromtheFinder.

2.

Makethechangesyouneed.
FordescriptionsofallofthefieldsintheLocationsform,see
AddInventoryLocationsinChapter3oftheGettingStarted
guide.

3.

ClickSavetorecordthechanges.

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Setup Information

Youmustaddatleastonelocationbeforeyoucanaddinventory
items.

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Adding, Editing, and Deleting Inventory Locations

Effects of Changes
Ifyousetthelocationtoinactive,youcanstillassignittonewitems.
However,ifyouattempttoposttransactionsfortheinactive
location,anerrormessagewillwarnyouthatprocessingcannotbe
completed.
IfyouchangeyourselectionfortheOverrideG/LAccount
Segments,ontheIntegrationtab,thechangedoesnotaffectexisting
generalledgertransactions.Makeanycorrectionsyouneedto
existingtransactionsinSageAccpacGeneralLedger,ifyouuseit,or
inyourothergeneralledger.
Further

information

Formoreinformationaboutthisoption,seeSettingUpLocations
inChapter2oftheGettingStartedguide.
Assigning Several Items to a Location
IfyouturnedofftheAllowItemsAtAllLocationsoptioninI/C
Options,youcanspecifytheitemstostockateachlocation.After
enteringitemsininventory,stockyourlocationsbyusingtheItems
tabintheLocationsform.
NotethattheItemstabdoesnotappearintheI/CLocationsform
whentheAllowItemsatAllLocationsoptionhasbeenselected.
Whenyouassignitemstoalocation,youallowtransactionsatthe
locationfortheitemsyouassign.
Ifyoujustwanttoassignasingleitemtooneormorelocations,use
theLocationDetailsform.
To assign several items to a location:

326

1.

Typethecodeforalocationwhereyouwanttoassignitems,or
selectitfromtheFinder.

2.

ClicktheItemstab.

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Adding, Editing, and Deleting Inventory Locations

Go button

3.

TurnontheAllowItemsAtThisLocationoption,ifitisnot
alreadyselected.

4.

Selecttherangeofitemsyouwanttoassigntothelocation.

5.

ClicktheGobuttontoassigntheselecteditemstothelocation
(orpressF7).

6.

Repeatsteps4and5foreachrangeofitemsyouwanttoaddto
thelocation.

7.

ClickSavetorecordthechanges.

8.

Repeatsteps1to7foreachlocationwhereyouwanttoadd
items.

Disallowing Transactions for Items at Locations


IfyoudonotusetheAllowItemsAtAllLocationsoptionintheI/C
Optionsform,youcanusetheItemstabtospecifytheitemsthatcan
beusedintransactionsatthelocation.TheAllowItemsAtThis
Locationoptionisonbydefaultwhenyouaddalocation.
Note: TheItemstabappearsonlyifyoudonotselectthe

AllowItemsAtAllLocationsoptionintheI/COptionsform.
To disallow transactions for items at a location:
1.

TypethelocationcodeorselectitfromtheFinder.

2.

ClicktheItemstab.

3.

TurnofftheAllowItemsAtThisLocationoption,ifitisnot
alreadyturnedoff.

4.

Selecttherangeofitemsforwhichyouwanttodisallow
transactions.

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Maintaining
Setup Information

Foreachitemyouassigntothelocation,thevalueinthe
AllowedcolumnissettoYes.Theseitemscannowbeusedin
transactionsatthislocation.

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Adding, Editing, and Deleting Inventory Locations

Go button

5.

ClicktheGobuttontodisplaytheiteminformationforthe
location(orpressF7).
Foreachitemintherangeyouselected,thevalueintheAllowed
columnwillreadNo.Theseitemsnowcannotbeusedin
transactionspostedforthelocation.

6.

ClickSavetorecordthechanges.

Toallowtransactionsforitems,followtheinstructionsinthesection
AssigningSeveralItemstoaLocation,onpage318.

Deleting Locations
Restrictions

Further

information

Youcannotdeletealocationifitemsareassignedtoitorifa
physicalinventoryworksheetexistsforthelocation.Todeletea
location,youmustfirstdeleteanyassigneditemsandanyphysical
inventoryworksheets.
SeethesectionDeletingItemRecordsinChapter4ofthisguide
forinstructionsonremovingitemsfromaninventorylocation.
To delete a location:
1.

TypethelocationcodeorselectitfromtheFinder.

2.

ClicktheDeletebutton.Ifamessageappearsaskingyouto
confirmthedeletion,clickYes.

After Changing Location Records

328

PrinttheLocationsreportusingtheLocationsiconintheSetup
Reportsfolder,orchoosePrintfromtheFilemenuinthe
Locationsform.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

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Adding, Editing, and Deleting Categories

Adding, Editing, and Deleting Categories


DoubleclicktheCategoriesiconintheSetupfoldertoadd,edit,or
deletecategories.Categoriesallowyoutoclassifyitemsintological
groupsforprocessingandreportingpurposes,andtoallocatethe
sales,returns,costsofgoodssold,costvariances,anddamaged
goodsforeachgrouptothegeneralledgeraccountsyouspecify.
SeeChapter2oftheGettingStartedguideforbackground
informationoncategories.Forstepbystepinstructionsonusingthe
Categoriesformanddescriptionsofallthefields,seeAdd
CategoriesinChapter3oftheGettingStartedguide.

Before you start

PrinttheCategoriesreportfortherecordsyouwanttoeditor
delete.DoubleclicktheCategoriesiconintheSetupReports
folder,orchoosePrintfromtheFilemenuintheCategories
form.

Ifyouarechangingaccountnumbers,checkthatyourgeneral
ledgercontainstheaccountsyouwanttoassignforthesegeneral
ledgeraccounts:

Sales
Returns
CostofGoodsSold
CostVariance
DamagedGoods
InternalUsage

IfyoudonotuseSageAccpacGeneralLedger,Inventory
Controlwillnotverifyanygeneralledgeraccountnumbers.You
willhavetocheckthenumbersyouspecifyagainstyourgeneral
ledger.

Adding Categories
Everyinventoryitemmustbeassignedtoacategory.Youmustadd
atleastonecategorytoInventoryControlbeforeyoucanadditem
records.

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Maintaining
Setup Information

Finding detailed
instructions

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Adding, Editing, and Deleting Categories

To add a category:
1.

ClicktheNewiconnexttotheCategoryCodefield,thentype
thenewcode.

2.

FillinthefieldsandaddtherecordasdescribedintheAdd
CategoriessectionofChapter3intheGettingStartedguide.

Editing Categories
Restrictions

YoucanchangetheinformationinallfieldsoftheCategoriesform
exceptthecategorycode.
To edit a category:
1.

TypethecategorycodeorselectitfromtheFinder.
Makethechangesyouneed.
FordescriptionsofallofthefieldsintheCategoriesform,see
AddCategoriesinChapter3oftheGettingStartedguide.

2.
Effects of changes

ClickSavetorecordthechanges.

IfyouchangeG/Laccounts,thenewaccountsareusedonlyfor
transactionspostedafterthechange.Thesameistruewhenyou
changethesettingforAllowCommissions,orchangethemaximum
commissionrate.
Changingthedefaultpricelist,taxauthorities,ortaxclassesonly
changesthedefaultchoicesfornewitemsyouaddtothecategory.
Tochangetaxinformationinexistingitemrecords,usetheTaxestab
intheItemsform.
Ifyousetthecategorytoinactive,youcannotassignittonewitems,
butyoucanstilleditandsaveitemrecordsthatusethecategory.
Youcanpostreceipts,adjustments,transfers,andassembliesfor
itemsinaninactivecategory,butyoucannotpostshipments.

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Adding, Editing, and Deleting Categories

Deleting Categories
Restrictions

Youcannotdeleteacategoryifitemsareassignedtoit.Todeletea
category,youmustfirstassigntheitemstoadifferentcategory,or
deletetheassigneditems.
NotethatInventoryControldoesnotpreventyoufromdeletingan
itemwhichbelongstoacategory.

Before you start

SeeDeletingItemRecordsinChapter4ofthisguidefor
instructionsonremovingitemnumbersfromyourinventorycontrol
system.
Assignadifferentcategorycodetoitemrecordsthatusethecategory
codeyouwanttodelete.
To delete a category:
1.

TypethecategorycodeorselectitfromtheFinder.

2.

ClicktheDeletebutton.Ifamessageappearsaskingyouto
confirmthedeletion,clickYes.

After Changing Category Records

PrinttheCategoriesreportusingtheCategoriesiconinthe
SetupReportsfolder,orchoosePrintfromtheFilemenuinthe
Categoriesform.

Comparethereportyouprintedbeforemakingchangestothe
reportthatyouprintedafterwardstoverifythatyoumadeall
changescorrectly.

Ifyouchangedthecategoriesassignedtoitems,youshouldalso
printnewcopiesoftheItemStatusreportfortherecordsyou
changed.

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Maintaining
Setup Information

Further

information

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Adding, Editing, and Deleting Account Sets

Adding, Editing, and Deleting Account Sets


DoubleclicktheAccountSetsiconintheSetupfoldertoadd,edit,
ordeleteaccountsets.Accountsetsaregroupsofgeneralledger
accountstowhichyoupostInventoryControltransactions.(Note
thatsalesandCOGSaccountsaredefinedwiththeitemcategory
records.)
Finding detailed
instructions

SeeChapter2oftheGettingStartedguideforbackground
informationonaccountsets.Forstepbystepinstructionsonusing
theAccountSetsformanddescriptionsofallthefields,seeAdd
AccountSetsinChapter3oftheGettingStartedguide.

Before you start

PrinttheAccountSetsreportfortherecordsyouwanttoeditor
delete.DoubleclicktheAccountSetsiconintheSetupReports
folder,orchoosePrintfromtheFilemenuintheAccountSets
form.

Ifyouarechangingaccountnumbers,checkthatyourgeneral
ledgercontainstheaccountsyouwanttoassignforthesegeneral
ledgeraccounts:

InventoryControl
PayablesClearing
AdjustmentWriteOff
AssemblyCostCredit
NonStockClearing
TransferClearing
ShipmentClearing
DisassemblyExpense
PhysicalInventoryAdjustment
Credit/DebitNoteClearing

IfyoudonotuseSageAccpacGeneralLedger,Inventory
Controlwillnotverifyanygeneralledgeraccountnumbers.You
willhavetocheckthenumbersyouspecifyagainstyourgeneral
ledger.

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Adding, Editing, and Deleting Account Sets

Adding Account Sets


YoumustaddatleastoneaccountsettoInventoryControlbefore
youcanadditemrecords.
To add an account set:
ClicktheNewiconnexttotheAccountSetCodefield,andthen
enteracodeforthenewset.

2.

FillinthefieldsandaddtherecordasdescribedintheAdd
AccountSetssectionofChapter3intheGettingStartedguide.

Editing Account Sets


Youcanchangethedescription,activestatus,costingmethod,and
generalledgeraccountnumbersforanaccountset.
To edit an account set:
1.

EnterthecodefortheaccountsetorselectitfromtheFinder.

2.

Makethechangesyouneed.
FordescriptionsofallofthefieldsintheAccountsSetsform,see
AddAccountSetsinChapter3oftheGettingStartedguide.

3.
Effects of changes

ClickSavetorecordthechanges.

NewG/Laccountassignmentsareusedonlyintransactionsthatyou
addafterthechange.ExistingtransactionsintheG/Lbatchusethe
previousaccountnumbers.Makeanycorrectionsyouneedfor
existingtransactionsinyourgeneralledger.
Ifyoumakeanaccountsetinactive,youcannotassignittoanew
itemrecord.Youcanposttransactionsforandmakechangestoitem
recordsthatwereassignedtotheaccountsetbeforeyoumadeit
inactive.
Changingthecostingmethodwillaffectcostcalculationsforall
itemsusingtheaccountset.

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Maintaining
Setup Information

1.

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Adding, Editing, and Deleting Account Sets

Deleting Account Sets


Restrictions

Youcannotdeleteanaccountsetthatisassignedtoanitemnumber.
Beforedeletinganaccountset,deleteanyitemnumbersthatare
assignedtotheaccountset,orassignthemtootheraccountsets.
To delete an account set:

Further

information

1.

Enterthecodeintheaccountsetfieldorselectthecodeusingthe
Finder.

2.

ClicktheDeletebutton.Ifamessageappearsaskingyouto
confirmthedeletion,clickYes.

Forinformationaboutrestrictionsonmovingitemsbetweenaccount
sets,seeEditingItemRecordsinChapter4ofthisguide.

After Changing Account Set Records

334

PrinttheAccountSetsreportusingtheAccountSetsiconinthe
SetupReportsfolder,orchoosePrintfromtheFilemenuinthe
AccountSetsform.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

Ifyouchangedtheaccountsetcodesassignedtoitems,you
shouldalsoprintnewcopiesoftheItemStatusreportforthe
recordsyouchanged.

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Adding, Editing, and Deleting Price List Codes

Adding, Editing, and Deleting Price List Codes


DoubleclickthePriceListsCodesiconintheSetupfoldertoadd,
edit,ordeletepricelists.
PricelistcodessetthedefaultsforItemPricing.Youentertheactual
pricinganddiscount/markupinformationandassignitemstoprice
listsintheItemPricingform.

Anitemcanbeassignedtomanydifferentpricelists.
Finding detailed
instructions

SeeChapter2oftheGettingStartedguideforbackground
informationonpricelistcodes.Forstepbystepinstructionson
usingthePriceListCodesformanddescriptionsofallthefields,see
AddPriceListCodesinChapter3oftheGettingStartedguide.

Before you start

PrintthePriceListCodesreportfortherecordsyouwanttoeditor
delete.DoubleclickthePriceListCodesiconintheSetupReports
folder,orchoosePrintfromtheFilemenuinthePriceListCodes
form.

Adding Price Lists


Youcancreateasmanypricelistsasyouwant.
To add a price list:
1.

ClicktheNewiconnexttothePriceListCodefield,thenentera
codeforthenewpricelist.

2.

Fillinthedescription,andaddtherecordasdescribedinAdd
PriceListCodesinChapter3intheGettingStartedguide.

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Setup Information

Toadditemsorchangetheassignmentofitemstoparticularprice
lists,clicktheItemPricingiconintheItemsAndPriceListsfolder.
SeeAssigningItemstoPriceListsinChapter4,formore
information.

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Adding, Editing, and Deleting Price List Codes

Editing Price Lists


YoucanchangeallthefieldsinthePriceListCodesformexceptthe
codethatidentifiesthepricelist.
To edit a price list:
1.

EnterthecodeforthepricelistorselectitfromtheFinder.

2.

Makethechangesyouneed.
FordescriptionsoffieldsinthePriceListCodesform,seeAdd
PriceListCodesinChapter3intheGettingStartedguide.

3.
Effects of changes

ClickSavetorecordthechanges.

ChangesaffectthedefaultsintheItemPricingformonlyforitems
assignedtothepricelistcodeafterthechange.

Deleting Price Lists


Restrictions
Further

information

Youcannotdeleteapricelistifithasitemsassignedtoit.
SeeDeletingItemsfromPriceListsinChapter4ofthisguidefor
instructionsonhowtoremoveitemsfromapricelist.
To delete a price list:
1.

EnterthecodeforthepricelistorselectitfromtheFinder.

2.

ClicktheDeletebutton.Ifamessageappearsaskingyouto
confirmthedeletion,clickYes.

After Changing Price Lists

336

PrintthePriceListCodesreportusingthePriceListCodesicon
intheSetupReportsfolder,orchoosePrintfromtheFilemenu
inthePriceListCodesform.

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Adding, Editing, and Deleting Optional Fields

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

Adding, Editing, and Deleting Optional Fields

ClickOptionalFieldsintheSetupfoldertoadd,edit,ordelete
optionalfieldsthatyouuseinyourInventoryControlsystem.
SeeChapter2intheGettingStartedmanualforbackground
informationonoptionalfields.Forstepbystepinstructionsonusing
theOptionalFieldsformanddescriptionsofallthefields,see
Chapter3intheGettingStartedmanual.

Adding Optional Fields


To add a new optional field:
1.

ChooseOptionalFieldsfromtheI/CSetupfolder.

2.

IntheOptionalFieldForfield,selectthetypeofrecordor
transactiontowhichyouareaddingtheoptionalfield.

3.

UsetheFindertoselecttheoptionalfieldcodesyouwanttouse
foreachtype,andthenenterthedefaultentriesfortheoptional
fields,andindicatewhetherthefieldswillbeautomatically
insertedonnewrecordsortransactionsthatyouenter.

4.

Foranoptionalfieldyouaredefiningforatransaction,clickthe
Settingsbutton,thenselectthetypeofGeneralLedgeraccounts
towhichoptionalfieldentriescanbepassed.

5.

ClickAdd(orSave)toaddtheoptionalfield.

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OptionalfieldsareavailableifyouuseTransactionAnalysisand
OptionalFieldCreator,aseparatelylicensedpackageavailablefor
SageAccpacERP.OptionalFieldsletyoustorecustominformation
withrecordsandtransactions.

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Adding, Editing, and Deleting Optional Fields

Editing Optional Fields


YoucanchangethedefaultvalueandAutoInsertstatusforan
optionalfieldatanytime.Ifthefieldisvalidated,however,you
mustselectablankoravaluethatisdefinedfortheoptionalfieldin
CommonServices.
To change an optional field:

Effects of changes

1.

ChoosetheOptionalFieldsiconfromtheSetupfolder.

2.

IntheOptionalFieldForfield,selectItemsorselectthetypeof
transactionortransactiondetaillineforwhichyouwanttoedit
optionalfields.

3.

Makethechangesyouneedonthegrid.

4.

UsetheSettingsbuttontoselectthetypeofGeneralLedger
accountstowhichoptionalfieldinformationcanbepassed.

5.

ClickSavetorecordthechanges.

Changeswillonlyaffectnewitemrecordsortransactions.

Deleting Optional Fields


Youcanonlydeleteoptionalfieldsthatarenotassignedtorecords
ortransactions.
To delete an optional field:

338

1.

IntheOptionalFieldForfield,selectItemsorselectthetypeof
transactionortransactiondetaillinefromwhichyouwantto
deleteoptionalfields.

2.

Select(highlight)theoptionalfieldthatyouwanttoremove.

3.

ClicktheDeletebutton,orpresstheDeletekeyonthekeyboard.
Ifamessageappearsaskingyoutoconfirmthedeletion,click
Yes.

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Adding, Editing, and Deleting Units of Measure

After Changing Optional Fields

PrinttheOptionalFieldsreporttocheckthenewrecord
informationandtoupdateyourprintedrecords.

Adding, Editing, and Deleting Units of Measure

Finding detailed
instructions

SeeChapter2oftheGettingStartedguideforbackground
informationonunitsofmeasure.Forstepbystepinstructionson
usingtheUnitsOfMeasureformanddescriptionsofallthefields,
seeAddUnitsOfMeasureinChapter3oftheGettingStarted
guide.

Before you start

PrinttheUnitsOfMeasurereport.DoubleclicktheUnitsOf
MeasureiconintheSetupReportsfolder,orchoosePrintfrom
theFilemenuintheUnitsOfMeasureform.

Calculatetheconversionfactorsbetweenthestockingunitsof
measureandnewunitsyouareadding.

Choosewhattocalleachoftheunitsofmeasure.Thenamesyou
useappearondataentryscreens.

Adding Units of Measure


Everyinventoryitemmusthaveastockingunitofmeasure.Ifyou
useonlydefinedunitsofmeasureforitems,youmustaddatleast
oneunitofmeasurebeforeyoucanadditemrecords.

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Setup Information

DoubleclicktheUnitsOfMeasureiconintheSetupfoldertoadd,
edit,ordeleteunitsofmeasure.Unitsofmeasure(abbreviatedas
UOMs)arethequantitiesinwhichyoubuy,sell,price,andstock
yourgoods.InventoryControlletsyoudefineallofyourunitsof
measureinasingleplacesoyoucanaddthemmoreeasilytoitem
records.

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Adding, Editing, and Deleting Units of Measure

To add a unit of measure:


Insert key

1.

UsetheInsertkeyonyourkeyboardtostartanewlineonthe
UnitsOfMeasureform.

2.

Typeanamefortheunitofmeasure,presstheTabkey,andthen
typetheconversionfactorbetweenthisunitofmeasureandthe
stockingunitofmeasure.
Thisisadefaultconversionfactor.Youcanchangeitwhenyou
addunitsofmeasuretoitemrecords.

Note the following points:

Theconversionfactorforastockingunitofmeasureisalways1.

IfyoudidnotselecttheAllowFractionalQuantitiesoptionin
theI/COptionsform,thestockingunitisthesmallestunitof
measurethatyoucanspecifyforshippingorsellingtheitem.All
otherunitsofmeasureforanitemarebaseduponthestocking
unitofmeasure.

Editing Units of Measure


Restrictions

Youcannotchangethenameofaunitofmeasure.Ifyouwantto
changetheunitofmeasurename,youmustdeleteit,andthenadd
theUOMwiththenewname.
Youcanchangethedefaultconversionfactorforunitsofmeasureat
anytime.
To edit a unit of measure:

Effects of changes

340

1.

DoubleclicktheDefaultConversionFactorthatyouwantto
change,andtypeanewconversionfactor.

2.

ClickSavetorecordthechanges.

Changingconversionfactorsherehasnoeffectonexistingitem
records.

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Adding, Editing, and Deleting Weight Units of Measure

Deleting Units of Measure


Restrictions

Youcandeleteaunitofmeasureatanytimewithoutaffectingany
itemrecords.
NotethatInventoryControldoesnotpreventyoufromdeletinga
unitofmeasurethatisusedbyanitemrecord.
To delete a unit of measure:
Highlighttheunitofmeasurethatyouwanttodelete.

2.

PresstheDeletekey.Ifamessageappearsaskingyoutoconfirm
thedeletion,clickYes.

After Changing Units of Measure Records

PrinttheUnitsofMeasurereportusingtheUnitsofMeasure
iconintheSetupReportsfolder,orchoosePrintfromtheFile
menuintheUnitsofMeasureform.

Comparethereportthatyouprintedbeforemakingchangesto
thereportthatyouprintedafterwardstoverifythatyoumade
allchangescorrectly.

Adding, Editing, and Deleting Weight Units of Measure


DoubleclicktheWeightUnitsOfMeasureiconintheSetupfolderto
add,edit,ordeleteunitsofmeasure.Weightunitsofmeasureare
thedifferentunitsthatyouuseformeasuringtheweightofitems
suchaspounds,tons,kilograms,andmetrictons.
Weightunitsofmeasurearealldefinedintermsofadefaultweight
unitofmeasure,whichistheunitusedtoexpresstotalorderweights
inOrderEntry.Youspecifythedefaultweightunitofmeasureinthe
I/COptionsform.

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Setup Information

1.

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Adding, Editing, and Deleting Weight Units of Measure

Finding detailed
instructions

SeeChapter2oftheGettingStartedguideforbackground
informationonweightunitsofmeasure.Forstepbystep
instructionsonusingtheWeightUnitsOfMeasureformand
descriptionsofallthefields,seeAddWeightUnitsOfMeasurein
Chapter3oftheGettingStartedguide.

Before you start

PrinttheWeightUnitsOfMeasurereport.Doubleclickthe
WeightUnitsOfMeasureiconintheSetupReportsfolder,or
choosePrintfromtheFilemenuintheWeightUnitsOfMeasure
form.

Calculatetheconversionfactorsbetweenthedefaultweightunit
ofmeasureandallotherweightunitsofmeasure.
YousetthedefaultweightunitofmeasureontheI/COptions
formafteraddingittotheWeightUnitsOfMeasureform.

Choosewhattocalleachoftheweightunitsofmeasure.The
namesyouuseappearondataentryscreens.

Adding Weight Units of Measure


Everyinventoryitemrecordcanstoreaunitweightandaweight
unitofmeasure.Youmustaddatleastoneweightunitofmeasure
beforeyoucanspecifyaweightunitofmeasureinitemrecords.
To add a weight unit of measure:
Insert key

342

1.

UsetheInsertkeyonyourkeyboardtostartanewlineonthe
WeightUnitsOfMeasureform.

2.

Typeanamefortheweightunitofmeasure,andpresstheTab
key

3.

Typetheweightconversionfactorforconvertingthisweight
unittothedefaultweightunitofmeasure.Forexample,if
poundisthedefaultweightunitofmeasure(witha
conversionfactorof1),theconversionfactorfortonwouldbe
2,000.

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Adding, Editing, and Deleting Weight Units of Measure

Youcanusefractionsinweightconversionfactorsevenifyoudo
notusefractionalinventoryquantities.Forexample,thefactorto
convertkilogramstopoundswouldbe2.2.
ThedefaultweightunitofmeasureissetintheI/COptionsform.It
isalsotheunitinwhichthetotalorderweightisexpressedinOrder
Entry.

Restrictions

Youcannotchangethenameofaweightunitofmeasure.Ifyou
wanttochangetheweightUOMname,youmustdeletetheweight
unitofmeasure,andthenaddthenewweightUOMwiththenew
name.
Youcanchangetheconversionfactorsforweightunitsofmeasureat
anytime.
To edit a weight unit of measure:

Effects of changes

1.

DoubleclicktheDefaultConversionFactorthatyouwantto
change,andtypeanewconversionfactor.

2.

ClickSavetorecordthechanges.

Changingconversionfactorswillaffecttheshippingweightof
ordersthatusetheweightunitofmeasure.

Deleting Weight Units of Measure


Restrictions

Youcannotdeletethedefaultweightunitofmeasure,andyou
cannotdeleteanyweightunitofmeasurethatisusedbyanitem.
Ifyouwanttodeletethedefaultweightunitofmeasure,youmust
firstsetadifferentweightunitofmeasureasthedefaultunit(inthe
I/COptionsform).
To delete a weight unit of measure:
1.

Highlighttheweightunitofmeasurethatyouwanttodelete.

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Editing Weight Units of Measure

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Item Mappings

2.

PresstheDeletekey.Ifamessageappearsaskingyoutoconfirm
thedeletion,clickYes.

After Changing Weight Units of Measure Records

PrinttheWeightUnitsofMeasurereportusingtheWeight
UnitsOfMeasureiconintheSetupReportsfolder,orchoose
PrintfromtheFilemenuintheWeightUnitsOfMeasureform.

Comparethereportyouprintedbeforemakingchangestothe
reportthatyouprintedafterwardstoverifythatyoumadeall
changescorrectly.

Item Mappings
TheItemMappingsformprovidesamappingtableforthirdparty
programstomapitemnumbersmaintainedinanonSageAccpac
ERPsystemtoitemnumbersanddescriptionsinSageAccpacERP.
TheitemmappingtableisnotusedinastandardSageAccpac
InventoryControlsystem.
Forexample,youmightusetheseitemmappingsforimporting
transactionsintoSageAccpacERP,orforimportingitems.
To enter item mappings

344

1.

DoubleclicktheItemMappingsiconintheI/CSetupfolderto
opentheItemMappingsform.

2.

EitherenteryournonSageAccpacitemnumbersand
descriptionsorimportthemfromyournonSageAccpac
InventoryControldata.

3.

SelecttheitemstructurethatyouwanttouseinSageAccpac
ERPforeachitemnumber.

4.

TypetheitemnumbertouseinSageAccpacERPforeachnon
SageAccpacitemnumber.

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Printing Setup Reports

Whenyouarefinished,clickClosetosavetheitemmappingsand
closetheItemMappingsform.

Printing Setup Reports

Youshouldprintnewreportsandfilethemeachtimeyouchange
InventoryControlsetuprecordsoroptions.
To print setup reports:
1.

OntheFilemenuinthefollowingforms,clickPrint:

Options

G/LIntegration

ItemStructures

SegmentCodes

Locations

Categories

AccountSets

PriceListCodes

OptionalFields

UnitsofMeasure

WeightUnitsofMeasure

ItemMappings

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Setup Information

YoucanprintreportsforeachoftheiconsintheSetupfolder,using
thePrintselectionontheFilemenuineachoftheformsorthe
correspondingiconsintheSetupReportsfolder.

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Importing and Exporting Setup Record Information

Further

information

2.

Selecttherangeofrecordsforwhichyouwanttoprintthe
report,andselectinformationyouwantincluded,ifoptionsfor
informationandrangesareavailable.

3.

ClickthePrintbutton.

Fordetailsaboutthesereports,andmoreinformationaboutprinting
them,seeChapter7inthisguide.

Importing and Exporting Setup Record Information


UsetheImportandExportcommandsontheFilemenutotransfer
informationbetweenyourInventoryControlsystemandanother
SageAccpacInventoryControldatabaseornonSageAccpac
program.
Forexample,youmaywanttoimportrecordswhensettingupa
newInventoryControlsystem.Youmayalsowanttoexportrecords
tomakechangesinthem,andthenreimportthemintoInventory
Control.
Youcanimportandexportallsetuprecordsexceptthecontentsof
theI/COptionsform.
UsetheDisplayImportFieldscommandontheImportformto
displaythename,type,andlengthofeachfieldintherecordthat
youwanttoimport.Thereportalsoindicateskeyfields.
Further

information

After importing

346

FormoreinformationaboutimportingandexportingInventory
Controlrecords,seeAppendixB,ImportingandExporting,inthis
guide.ReferalsototheSystemManagerUserGuide.

Checkdataintegrity.

Printreportsoftherecordstoverifyimporteddata.

Ifnecessary,deletefilescontainingimportedrecordsinthe
programwhereyoucreatedthem.

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Chapter 4
Maintaining Item and
Price List Information

IconsforMaintainingItemandPriceListInformation
ItemandPriceListMaintenance

............................. 42

............................................. 42

ItemandPriceListSetupandReports ........................................ 44
Adding,Editing,andDeletingItemRecords ...................................... 45
AddingItemRecordsUsingtheItemsWizard ................................. 45
AddingItemRecordsUsingtheItemsForm ................................... 46
DeletingItemRecords

...................................................... 49

AfterChangingItemRecords ............................................... 410


LinkingVendorstoItems

...................................................... 410

AddingaVendortoanItem ................................................ 411


DeletingaVendorfromanItem ............................................. 411
EditingVendors ........................................................... 411
Adding,Editing,andDeletingCustomerDetails
AddingCustomerDetails

................................. 412

.................................................. 412

EditingCustomerDetails ................................................... 413


DeletingCustomerDetails.................................................. 413
AfterChangingCustomerDetails ........................................... 414
MaintainingPriceLists

........................................................ 414

ViewingPriceListInformation

............................................. 415

AssigningItemstoPriceLists ............................................... 415


EditingPriceLists

......................................................... 416

DeletingItemsfromPriceLists.............................................. 417
CopyingItemstoOtherPriceLists

.......................................... 417

AddingContractPricingforCustomers ...................................... 421


EditingContractPrices ..................................................... 422

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and Price Lists

EditingItemRecords........................................................ 47

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DeletingContractPrices ................................................... 423


UpdatingPriceLists ....................................................... 423
AfterChangingPriceLists ................................................. 426
Adding,Editing,andDeletingLocationDetails .................................. 426
AssigningItemstoLocations ............................................... 428
EditingLocationDetails

...................................................

428

RemovingItemsfromLocations ............................................ 429


AfterChangingLocationDetails ............................................ 430
Adding,Editing,andDeletingManufacturersItems ............................. 430
AddingManufacturersItems .............................................. 431
EditingManufacturersItems

..............................................

DeletingManufacturersItems

.............................................

431
431

AfterChangingManufacturersItems ....................................... 432


Adding,Editing,andDeletingReorderQuantities
AddingReorderQuantities

...............................

432

................................................

433

EditingReorderQuantities ................................................. 434


DeletingReorderQuantities................................................ 435
AfterChangingReorderQuantities ......................................... 435
Adding,Editing,andDeletingBillsofMaterial
AddingBillsofMaterialRecords

..................................

436

...........................................

436

EditingBillsofMaterialRecords ............................................ 437


DeletingBillsofMaterialRecords........................................... 437
CopyingBillsofMaterial

..................................................

437

UpdatingBillsofMaterial.................................................. 439
AfterChangingBillsofMaterialRecords .................................... 441
Adding,Editing,andDeletingKittingItems ..................................... 442
BeforeSettingUpKittingItems ............................................. 442
AddingKittingItemRecords ............................................... 443
EditingKittingItems ...................................................... 443
DeletingKittingItemRecords .............................................. 444
MaintainingItemStatistics..................................................... 444
UpdatingSalesStatistics ................................................... 446
DeletingSalesStatistics .................................................... 446

4ii

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AfterChangingSalesStatistics .............................................. 447


UpdatingTransactionStatistics
DeletingTransactionStatistics

............................................. 447

.............................................. 448

AfterChangingTransactionStatistics ........................................ 449


PrintingItemandPriceListInformation ......................................... 449
ImportingandExportingItemandPriceListInformation ......................... 451

Maintaining Items
and Price Lists

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Chapter 4
Maintaining Item and
Price List Information

ThischapterexplainshowtomaintainInventoryControlitem
recordsandpricelistinformation.Thetopicscoveredare:
Adding,editing,anddeletingitemrecords.

Assigningitemstopricelists,andeditingpricelistinformation.

Copyingitemsfromonepricelisttoanotherpricelist.

Updatingpricesonarangeofpricelists.

Assigningorremovingitemsfromlocations,andadding,
editing,anddeletinglocationdetails.

Adding,editing,anddeletingmanufacturersitemnumbers.

Adding,editing,anddeletingreorderquantities.

Adding,editing,anddeletingbillsofmaterial.

Adding,editing,anddeletingsalesandtransactionstatistics.

Printingitemrecordandpricelistinformation.

Importingandexportingitemrecordsandpricelists.

Adding,editing,anddeletingkittingitems.

Maintaining Items
and Price Lists

Further

information

SeeChapter2oftheGettingStartedguideforexplanationsofthe
InventoryControlrecordsdiscussedinthischapter.SeeChapter3of
theGettingStartedguideforstepbystepinstructionsonadding
recordstoInventoryControl.

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Icons for Maintaining Item and Price List Information

Help key

Todisplayonlinehelpaboutaform,field,ormessagethatyousee
onyourscreen,presstheF1keyorclicktheHelpbutton(ifoneis
displayed).

Icons for Maintaining Item and Price List Information


ChooseiconsfromtheItemsAndPriceListsfoldertoaddand
updateitemrecordsandpricelists
Item and price list
maintenance
icons

Item and Price List Maintenance


Items Wizard

UsetheItemsWizardtostreamlineitemsetupbyenteringallitem
setupinformationwithinasingleitemwizard.
TheItemsWizardletsyouaddnewitemrecordsorupdateexisting
ones,specifyitemlocationsandcosts,assignitemstovendors,setup
itempricing,addcustomersandmanufacturersitemnumbers,and
setupreorderinformation.
Ifyouprefer,youcanenterallofthisinformationusingthe
individualformsintheI/CItemsandPriceListsfolder.

42

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Icons for Maintaining Item and Price List Information

UseItemstoadd,edit,anddeleteitemrecords.

Vendor Details

UseVendorDetailstospecifythevendor(s)foreachitemandthe
defaultitemcostforthevendor(s).(PurchaseOrderswillthenallow
youtousethecostasadefaultandwillupdatethevendorscostfor
theitem.)

Customer Details

UseCustomerDetailstospecifytheitemnumbersthatyour
customersuseforyourinventoryitems.Customeritemnumbers
providemoreaccuracywhenidentifyingspecificitemsonsales
order.Customeritemnumbersareautomaticallytranslatedduring
dataentrytoyourinventoryitemnumbers.

Item Pricing

UseItemPricingtoeditpricinginformationforitemsandtoassign
orremovepricelistitems.

Copy Item Pricing

UseCopyItemPricingtocopyarangeofitemsfromonepricelistto
anotherpricelist.

Update Item Pricing

UseUpdateItemPricingtoupdatepricesorcostsinarangeofitems
foroneormorepricelists.

Contract Pricing

UseContractPricingtosetupandeditcontractpricing
arrangements,byitemorcategory,forindividualcustomers.

Location Details

IfyoudidnotselecttheAllowItemsAtAllLocationsoptioninthe
I/COptionsform,useLocationDetailstoeditlocationdetailsandto
assignorremovepricelistitemsfromlocations.

Manufacturers
Items

UseManufacturersItemstosetupbarcodes(e.g.UPCandISBN
codes)forenteringtransactionsinInventoryControl,OrderEntry,
andPurchaseOrdersandtocreateshortcutnumbersforyourmost
popularitems.Manufacturersitemnumbersareautomatically
translatedduringdataentrytoyourinventoryitemnumbers.

Reorder Quantities

UseReorderQuantitiestospecifymaximum,minimum,reorder,and
projectedsalesquantitiesforeachitemateachlocationwhereyou
stocktheitem.

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Maintaining Items
and Price Lists

Items

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Icons for Maintaining Item and Price List Information

Bills of Material

UseBillsOfMaterialtospecifythecosts,quantities,units,and
componentsincludedwhenyouassembleorrepackageinventory
itemstocreateasupplyofmasteritemsforsale.

Copy Bills of
Material

UseCopyBillsOfMaterialtocreateanewbillofmaterialbasedon
anexistingBOM.ThenewBOMcanbeforthesamemasteritemor
foranewone.

Update Bills of
Material

UseUpdateBillsOfMaterialtochangethefixedorvariablecostsfor
arangeofbillsofmaterialbyapercentoranamount,ortoadd,
remove,orreplaceparticularcomponentsinarangeofBOMs.

Kitting Items

UseKittingItemstogroupitemsforspecialpromotionsandsell
themasasingleitem.UnlikeBOMmasteritems,kittingitemsare
nottreatedasstockitems,sotherearenostockedquantitiesofkits
onlyofthecomponents.

Item and Price List Setup and Reports


InventoryControlprovidesacomprehensivesetofreportsforlisting
theitemrecordsandpricelistsdiscussedinthischapter.Unless
otherwisenoted,thefollowingreportsareintheSetupReports
folder:

44

ItemStatusreport(intheStockControlReportsfolder).

PriceListsreport(inthePrice/SalesAnalysisReportsfolder).

ContractPricingreport(inthePrice/SalesAnalysisReports
folder).

AlternateItemsreport.

VendorDetailsreport.

CustomerDetailsreport.

LocationDetailsreport.

ManufacturersItemsreport.

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Adding, Editing, and Deleting Item Records

Further

information

BillsofMaterialreport.

KittingItemsreport.

ReorderQuantitiesreport.

SeePrintingItemandPriceListInformation,onpage449,for
informationonprintingitemreportsandpricelists.
ForamorecompletediscussionofInventoryControlreports,see
Chapter7,Reports.

Adding, Editing, and Deleting Item Records

SeeChapter2oftheGettingStartedguideforbackground
informationonitems.Forstepbystepinstructionsonusingthe
Itemsformanddescriptionsofallthefields,seeStep7:Add
InventoryItemsinChapter3oftheGettingStartedguide.
Before you start

PrinttheItemStatusreportfortherecordsyouwanttoeditor
delete.ClicktheItemStatusiconintheStockControlReportsfolder
orchoosePrintfromtheFilemenuintheItemsform.

Adding Item Records Using the Items Wizard


To add an item record:
1.

DoubleclicktheItemsWizardicon.

2.

ClicktheNewiconnexttotheItemNumberfield,andthen
enteracodefortheitemrecordthatyouwanttoadd.

3.

Fillinthefieldsonthefirstpage,andthenclicktheNextbutton
tomovethroughtheremainingpagesontheform.

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UsetheItemsformortheItemsWizardintheItemsAndPriceLists
foldertoadditemrecordstoInventoryControl,andtomodifyor
deleteexistingitemrecords.

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Adding, Editing, and Deleting Item Records

Click the Done


button to add the
item record

4.

YoucanaddtherecordbyclickingtheDonebuttonwhenyou
haveaddedtherequirediteminformation(afteryouaddthe
stockingunitofmeasureonpage3oftheiteminformation).

Formoreinformation,seeStep7:AddInventoryItemsin
Chapter3intheGettingStartedguide.
Click the Cancel
button to save your
work

Ifyouhavetoleavethewizardwhileaddinganitem,justclickthe
Cancelbutton,andyouwillhavethechancetosaveyourentries.
ThenexttimeyoustarttheItemsWizard,youcancontinuefromthe
lastentrybyenteringthesameItemNumber.

Adding Item Records Using the Items Form


To add an item record:

Copying an
existing record to
a new item record

46

1.

DoubleclicktheItemsicon.

2.

ClicktheNewiconnexttotheItemNumberfield,andthen
enteracodefortheitemrecordyouwanttoadd.

3.

FillinthefieldsandaddtherecordasdescribedinStep7:Add
InventoryItemsinChapter3inGettingStarted.

Tocreateanewitemrecordusingsomeoftheinformationentered
foranotheritemrecord,followthesesteps:
1.

DoubleclicktheItemsicon.

2.

IntheItemNumberfield,enterthenumberoftheitemrecord
youwanttocopy,orselectitfromtheFinder.

3.

Whentheitemrecordisdisplayed,enterthenewitemnumber
intheItemNumberfield,thenpresstheTabkey.

4.

Editanyofthefieldsrequiringchangesforthenewrecord.

5.

Specifythestockingunitandanyotherunitsofmeasureforthe
newitemontheUnitstab.

6.

ClickSavetoaddthenewitemrecord.

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Adding, Editing, and Deleting Item Records

Editing Item Records


Youcanchangemostoftheinformationinanitemrecordatany
time,withtheserestrictions:
Youcannotdirectlychangeanitemnumber.Youmustfirst
createanewitemrecordwithanewitemnumber,copytheitem
informationtothenewrecord,andthendeletetheolditem
record.Seetheprevioussectionforinstructionsoncopying
existingitemrecordinformationtonewitemrecords.

Youcannotchangeanitemsstructurecode.

Youcannotassignanitemtoaninactivecategoryoraccountset.

Youcannotchangeanitemsaccountsettoonethatusesthe
userspecifiedcostingmethodiftheitemisamasteror
componentiteminabillofmaterial.

Youcannotchangeastockitemtoanonstockitemunless:

Thetotalcostandquantityfortheitemiszeroatall
locations,andtheitemnumberisremovedfromalllocation
records,usingtheLocationDetailsform.

Theaccountsetandcategorycodesfortheitemareactive.

Theitemisassignedtoanaccountsetthatusestheuser
specifiedcostingmethod.

Youcannotchooseaninactiveitemasanalternateitem.

Youcannotchangeastockitemtoakittingitemunlessyou
changetheAccountSetCodeentrytoUserSpecifiedCost.

Wedonotrecommendthatyouchangethecategoryoraccountset
assignedtoanitemrecordforwhichyouhavepostedtransactions.
Ifyouchangethecategory,thenewcategorymaynotdistribute
COGS(costofgoodssold)andcostvarianceamountstothesame
generalledgeraccountsastheoldcategory,invalidatingstatistical
comparisonsbetweenreportingperiods.

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Changing an
items category or
account set

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Adding, Editing, and Deleting Item Records

Ifyouchangetoanewaccountsetwhichusesadifferentcosting
method,allsubsequenttransactionspostedfortheitemnumberwill
bepostedtothesetofgeneralledgeraccountslinkedtothenew
accountsetcode.
InventoryControlwarnsyouifyouattempttochangeanitems
accountsetwhiletherearepostedtransactionsfortheitemforwhich
DayEndProcessinghasnotbeenrun.
Youcanchangethecategory,accountset,andtaxgroupassignedto
anitem,butonlytoanothercategory,accountset,ortaxgroupthat
usesthesamecurrency.
Optional Fields in
Inventory Control

UsetheI/COptionalFieldsformtosetwhichoptionalfieldsappear
intheitemrecords.

Optional Fields in
Common Services

UsetheOptionalFieldsforminCommonServicestochangethelist
ofvalidentriesforeachoptionalfieldthathasaFinderbutton.

Edit All Aspects of an Item Record Using the Items Wizard


TheItemsWizardletsyouchangeanyoftheinformationassociated
withanitem,includinglocationinformation,itempricing,vendors,
customersandmanufacturersitemnumbers,reorderquantities,
billsofmaterial,andkittingitemcomponents.

48

1.

DoubleclicktheItemsWizardicon.

2.

Enterthecodefortheitemrecordyouwanttoeditorselectit
fromtheFinder.

3.

UsetheNextbuttontomovetoinformationthatyouwantto
change.

4.

Makethechangesyouneedintheitemrecord,itemvendors,
itempricing,alternativeitemnumbers,billsofmaterial,kitting
items,orreorderquantities.

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Adding, Editing, and Deleting Item Records

FordescriptionsofallofthefieldsintheItemsWizardform,
pressF1orseeStep7:AddInventoryItems,inChapter3of
theGettingStartedguide.
5.
Effects of changes

Whenyouarefinished,clickSavetorecordyourchanges.

Onceyoumakeaniteminactive,youcannotuseitintransactions
(receipts,shipments,transfers,assemblies,oradjustments)unless
youmakeitactiveagain.

Edit an Item Record Using the Items Form


DoubleclicktheItemsicon.

2.

Enterthecodefortheitemrecordyouwanttoeditorselectit
fromtheFinder.

3.

Makethechangesyouneedintherecord.
FordescriptionsofallofthefieldsintheItemsform,pressF1or
seeStep7:AddInventoryItems,inChapter3oftheGetting
Startedguide.PressF1forhelponanyoftheItemsfields.

4.
Effects of changes

Whenyouarefinished,clickSavetorecordyourchanges.

Onceyoumakeaniteminactive,youcannotuseitintransactions
(receipts,shipments,transfers,assemblies,oradjustments)unless
youmakeitactiveagain.

Deleting Item Records


Beforeyoucandeleteanitemrecord,makesurethat:

Thequantityoftheitemstoredateachlocationiszero.

Thetotalcostoftheitemateachlocationiszero.

Youhaverundayendprocessingifyouhavepostedany
transactionsfortheitemsincethelastdayendprocessing,and
havecompletedallreceiptsinvolvingtheitem.

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1.

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Linking Vendors to Items

Theitemisnotamasteritemorcomponentitemforabillof
material.

To delete an item record:

Further

information

1.

DoubleclicktheItemsicon.

2.

Entertheitemnumberfortheitemyouwanttodeleteorselectit
fromtheFinder.

3.

ClickDelete.Ifamessageappearsaskingyoutoconfirmthe
deletion,clickYes.

YoucanalsousetheDeleteInactiveRecordsformtodeleteinactive
itemrecords.SeeDeletingInactiveRecordsinChapter6for
informationaboutusingtheDeleteInactiveRecordsform.

After Changing Item Records

Further

information

PrinttheItemStatusreport,usingtheItemStatusiconinthe
StockControlReportsfolder,orchoosePrintfromtheFilemenu
intheItemsform.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingchanges.

SeeChapter7,Reports,forinformationabouttheItemStatus
reportandotheritemreports.

Linking Vendors to Items


UsetheVendorDetailsformintheItemsAndPriceListsfolderto
specifyvendorsandtheirdefaultcostsforinventoryitems.
SeeChapter2oftheGettingStartedguideforbackground
informationonvendors.Forstepbystepinstructionsonusingthe
VendorDetailsformseeStep10:AssignVendorstoItemsin
Chapter3oftheGettingStartedguide.

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Linking Vendors to Items

Adding a Vendor to an Item


To add a vendor:
1.

DoubleclicktheVendorDetailsiconintheItemsAndPriceLists
folder.

2.

EnteranitemnumberintheItemNumberfield,usetheFinder
tochooseanitemfromthelist,orusethenavigationbuttonsto
moveupanddownthroughthelist.

3.

FillinthefieldsasdescribedinStep10:AssignVendorsto
ItemsinChapter3oftheGettingStartedguide.

4.

ClickSavetorecordyourchangeswhenyouarefinished.

To delete a vendor:
1.

DoubleclicktheVendorDetailsicon.

2.

EnteranitemnumberintheItemNumberfield,usetheFinder
tochooseanitemfromthelist,orusethenavigationbuttonsto
moveupanddownthroughthelist.

3.

SelectavendorrecordusingtheFinderintheVendorNumber
field.

4.

PresstheDeletekeyonyourkeyboard.ClickYesifyouare
askedtoconfirmthedeletion.

Editing Vendors
Youcanchangeanyofthedetailsforavendorexceptforthe
vendorscurrency.

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Deleting a Vendor from an Item

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Adding, Editing, and Deleting Customer Details

Adding, Editing, and Deleting Customer Details


UsetheCustomerDetailsformintheItemsAndPriceListsfolderto
view,add,change,ordeleteinventorynumbersthatyourcustomers
useforyourinventoryitems.
Customeritemnumbersareparticulartothecustomerandalso
specifythecustomersunitofmeasure,sodifferentcustomerscan
usethesamenumberfordifferentitems.
Customeritemnumbersareoftenrequiredforlargecustomers,
wherethecustomerusestheirstocknumberswhenorderingfrom
you.Theyalsomaketheorderentryprocessmorereliablebecause
itemsaremorepreciselyidentifiedbythebuyer.
ForinformationaboutallthefieldsintheCustomerDetailsformand
stepbystepinstructionsforassigningcustomeritemnumbersto
items,seeStep15:AddCustomerDetailsinChapter3ofthe
GettingStartedguide.

Adding Customer Details


Youcanaddcustomersitemnumbersforallitems.
To add a customers item number:

412

1.

DoubleclicktheCustomerDetailsicon.

2.

EnteranitemnumberorselectitfromtheFinder.

3.

TabtotheCustomerNumbercolumnandpresstheInsertkeyto
addanewline,ifnecessary.

4.

EnterthecustomernumberorselectitfromtheFinder.

5.

TabtotheCustomersItemNumberfieldandentertheitem
codethatyouwanttoidentifythisinventoryitemforthis
customer.

6.

Enterthecustomersdescriptionforthisitem.

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Adding, Editing, and Deleting Customer Details

7.

Choosetheunitofmeasureforthiscode.

8.

Enteranycommentssuchaswhyorwhenthiscodeisused.

9.

ClicktheSavebuttontoaddthealternativeitemnumber.

Editing Customer Details


Youcanchangecustomersitemnumbersatanytime.
To edit customers item numbers:
DoubleclicktheCustomerDetailsicon.

2.

EntertheitemnumberorselectitfromtheFinder.

3.

Movetothelinesandfieldsthatyouwanttochange.

4.

ClickSavetorecordthechanges.

Maintaining Items
and Price Lists

1.

Deleting Customer Details


Youcandeletecustomersitemnumbersatanytime.
To delete customers item numbers:
1.

DoubleclicktheCustomerDetailsicon.

2.

EntertheitemnumberorselectitfromtheFinder.

3.

Selectthenumberthatyouwanttodelete.

4.

PresstheDeletekeytoremovethecompleteline.Ifamessage
appearsaskingyoutoconfirmthedeletion,clickYes.

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Maintaining Price Lists

After Changing Customer Details


PrinttheCustomerDetailsreport,usingtheCustomerDetailsicon
intheSetupReportsfolder,orchoosePrintfromtheFilemenuin
theCustomerDetailsform.
Verifythatyoumadeallchangescorrectlybycomparingthenew
printouttothereportyouprintedbeforemakingthechanges.
Further

information

SeeChapter7,Reports,formoreinformationabouttheCustomer
Detailsreport.

Maintaining Price Lists


InventoryControlincludesthefollowingiconsforcreatingand
maintainingallthepricelistsyouneedforyourinventoryitems.
Item Pricing

UseItemPricingtoassignitemstopricelists,toeditpricing
informationforitems,andtoremoveitemsfrompricelists.

Copy Item Pricing

UseCopyItemPricingtoaddarangeofitemstoonepricelistfrom
anotherpricelist.

Update Item
Pricing

UseUpdateItemPricingtochangepricesorcostsforarangeof
itemsononeormorepricelists.

Contract Pricing

UseContractPricingtosetuppricingarrangementsforspecific
customers.

Price List Codes

UsePriceListCodes(locatedintheSetupfolder)toaddorupdate
thecodesthatidentifypricelistsforyourinventoryitems,aswellas
toenterdefaultdiscount(ormarkup)andtaxinformationforeach
pricelist.

Further information

SeeSettingUpPriceListsinChapter2oftheGettingStartedguide
foranexplanationofhowpricelistsworkinInventoryControl.For
stepbystepinstructionsoncreatingpricelistsandforadescription
ofallthefieldsinthePriceListsCodesform,seeAddPriceList
CodesinChapter3oftheGettingStartedguide.

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Maintaining Price Lists

Forinstructionsondeletingpricelists,seeDeletingPriceListsin
Chapter3inthisguide.

Viewing Price List Information


UsetheItemPricingformintheItemsAndPriceListsfoldertoview
pricing,discountormarkup,pricecheck,andtaxinformationfor
items.
To see which price lists an item is assigned to:
DoubleclicktheItemPricingicon.

2.

Enterorselectthenumberoftheitemthatyouwanttoview.

3.

Doubleclickapricelistifyouwantmoreinformationorifyou
needtoeditthedetails.

Assigning Items to Price Lists


UsetheItemPricingformintheItemsAndPriceListsfolderto
assignitemstopricelistsortoeditpricelists.
Ifyouareassigninggroupsofitemstomorethanonepricelist,it
maybefastertousetheCopyItemPricingform,asdescribedin
CopyingItemstoOtherPriceLists,onpage412.
Youmustassigninventoryitemstoatleastonepricelistifyouwant
pricinginformationfortheitemstoappearonthePriceListsreport
andinSageAccpacOrderEntry(ifyouuseit),andifyouwantitem
pricinginformationtoappearintheShipmentsformwhenadding
detaillines.
Forstepbystepinstructionsonsettinguppricelistsandfor
descriptionsofallthefieldsintheItemPricingform,seeStep9:
AssigningItemstoPriceListsinChapter3oftheGettingStarted
guide.

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1.

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Maintaining Price Lists

Tip: Ifyouneedtomakethesamechangetoanumberof

itempricingrecords,useSageAccpacsmacrofeature,as
describedintheSystemManagerUserGuide.Forexample,
youcanuseamacrotochangetheroundingmethodused
fordiscountsandmarkupsonallyouritemrecords.
Before you start

PrintthePriceListsreportforthepricelistsyouwanttochange.
DoubleclickthePriceListsiconinthePrice/SalesAnalysisReports
folderorchoosePrintfromtheFilemenuintheItemPricingform.
To assign an item to a price list:
1.

DoubleclicktheItemPricingicon.

2.

Enterorselectthenumberoftheitemthatyouwanttoaddtoa
pricelist,andclicktheNewbuttonatthebottomoftheform.

3.

Ifyouusemulticurrencyaccounting,enterthecurrencycodeor
selectitfromtheFinder.

4.

Enterthepricelistcodeforthepricelistyouwantorselectit
fromtheFindernexttothePriceListCodefield.

5.

FillinthefieldsandaddtherecordasdescribedinStep9:
AssigningItemstoPriceListsinChapter3oftheGettingStarted
guide.

Editing Price Lists


To edit an item pricing record:

416

1.

DoubleclicktheItemPricingicon.

2.

Enterorselectthenumberoftheitemthatyouwanttoedit.

3.

Doubleclickthepricelistthatyouwanttochange.

4.

Makethechangesyouneed.

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Maintaining Price Lists

FordescriptionsofallofthefieldsintheItemPricingform,press
F1orseeStep9:AssigningItemstoPriceListsinChapter3of
theGettingStartedguide.
5.

Whenyouarefinished,clickSavetorecordyourchanges.

Deleting Items from Price Lists


UsetheItemPricingformtodeleteitemsfrompricelists.
Beforedeletingitemsfromapricelist,printthePriceListsreport
fromthePrice/SalesAnalysisReportsform.
Tip: Ifyouwanttodeleteanumberofitemsfromapricelist,

To delete an item from a price list:


1.

DoubleclicktheItemPricingicon.

2.

Enterorselectthenumberoftheitemwiththepricesthatyou
wanttodelete.

3.

Select(highlight)thepricelist.

4.

ClickDelete.Ifamessageappearsaskingyoutoconfirmthe
deletion,clickYes.

Copying Items to Other Price Lists


UsetheCopyItemPricingformintheItemsAndPriceListsfolder
toadditemsfromonepricelisttoanotherpricelist.
Youcancopynewitemstoanexistingpricelistortoanewprice
list.Youcancopythepricinginformationexactlyasassignedto

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Maintaining Items
and Price Lists

useSageAccpacsmacrofacility,asdescribedintheSystem
ManagerUserGuide.Foranexampleofamacrothatdeletes
allitemsfromthepricelistbeforedeletingtheselectedprice
listcode,seeCreatingMacrosforInventoryControlin
AppendixDofthisguide.

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Maintaining Price Lists

itemsontheoriginalpricelist,oryoucanchoosetoadjustbase
prices,saleprices,markupcosts,andmarkupfactors,specifythe
numberofdecimalplacestouse,andaddsaledates,taxinformation,
anddiscount/markupinformationfortheitemsyoucopy.
Restrictions

Youcannotcopyarangeofitemsifanyoftheitemsalreadyappear
onthelistyouarecopyingto.UsetheUpdateItemPricingiconto
changeexistingpricelistinformation.

Before you start

Ifyouhavenotalreadydoneso,usethePriceListCodesformto
addpricelistcoderecordsforthepricelistsyouneed.
To copy items from one price list to another:
1.

DoubleclicktheCopyItemPricingiconintheItemsAndPrice
Listsfolder.

418

2.

Ifyouusemulticurrencyaccounting,specifytheFromandTo
currencycodes.

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Maintaining Price Lists

3.

Specifythesourceanddestinationpricelistsbyenteringthe
FromandTopricelistcodes.

4.

Specifythemethodforselectingtherangeofitemsthatyou
wanttocopy.

Item Number. Selectitemsbyitemnumber.

Category. Selectitemsbytheiritemcategorycodes.

Item Segment. Selectitemsthatcontainthespecifiedsegment

intheiritemnumbers,withintherangeofsegmentcodes
youspecify.

Vendor Number. Selectitemsbythevendorfromwhomyou

buytheitem.
Optional Field Entries. Selectbyoptionalfieldswhichhave
beenassignedtoitemrecords.Optionalfieldsappearafter
theVendorNumberselection.

5.

Selecttherangeofrecordsthatyouarecopying.

6.

Selecttheinformationthatyouwanttocopy.Chooseasmuch
informationasyouneed.Youcancopyeachitems:

Base Price. Thenormalorsuggestedsellingprice.

Sale Price. Thesaleprice,ifany.

Markup Cost. Thecostonwhichmarkupsarebased.

Discount/Markup Information. Thediscountormarkup

informationfortheitemspecifiedontheDiscountstabofthe
ItemPricingform.

Price Check Information. Thepricecheckinformation

includesitemandemployeespecificrulesforcheckingprice
overrideamountsenteredinOrderEntry.

Tax Information. Thetaxinformationfortheitemspecifiedon

theTaxestaboftheItemPricingform.

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Maintaining Price Lists

Youcanalsospecify:

Decimal Places. Thenumberofdecimalplacestousewhen

displayingorprintingthebaseandsaleprices.

Sale Starts [ ] Ends [ ]. Beginningandendingdatesforasale


periodduringwhichsalepricesapply.

Markup Factor. Thenumberbywhichtomultiplythe

markupcoststocalculatethesellingpricesforitemsonthe
newpricelist.
Fieldsyoudonotselectwhenyoucopyitemstoapricelistwill
stillbeincludedinthenewitempricingrecords,buttheirvalues
willbesettozerobydefault.
7.

Choosewhethertoincreaseordecreasethevaluesoftheselected
fields,andthenspecifythepercentage.
Ifyouusemulticurrencyaccounting,choosethemethodof
creatingtheselectedfields.Youcan:

Increaseordecreasethevaluesofthefieldsandspecifythe
percentageofthechange.
Or

8.
After copying
price lists

420

Multiplycostsandpricesbyarateofexchange.

ClicktheCopybuttontocopytheselectedrangeofitemstothe
pricelist.

Editthenewpricelistifyouwanttoaddinformationnotincluded
intheoriginal,orwanttoeditinformationcopiedoverfromthe
original.UsetheUpdateItemPricingformtomakethesamechange
toseveralitempricingrecords,andusetheItemPricingformto
changesingleitempricingrecords.

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Maintaining Price Lists

Adding Contract Pricing for Customers


UsetheContractPricingformtosetuppricingarrangementsfor
specificcustomersbasedonindividualitemsorentirecategoriesof
items.Youcansetupanynumberofcontractsforagivencustomer.
IfyouuseSageAccpacOrderEntry,itwilluserelevantcontract
pricesasthedefaultpricesforcustomers(unlessalowerpriceis
availableandyouselectedtheUseLowestPriceoption).
Tosetupcontractpricingforacustomer,doubleclicktheContract
PricingiconintheItemsAndPriceListsfoldertoopentheContract
Pricingform.

Maintaining Items
and Price Lists

Youcanchoosewhethertopricebyitemnumberorcategorycode,
andtheContractPriceTypefieldprovidesanumberofpricing
options.
SeetheGettingStartedguideforamoredetailedoverviewof
ContractPricingandastepbystepguidetousingtheContract
Pricingform.
To add contract pricing for a customer:
1.

DoubleclicktheContractPricingicon.

2.

Enterthecustomernumberforthecustomeryouwanttosetup
acontractpricefor,orselectthenumberusingtheFinder.

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Maintaining Price Lists

3.

Choosethepricingmethodyouprefer(byitemnumberorby
categorycode).Fieldsinthelowerportionoftheformare
activatedaccordingtothepricingmethodchosenintheupper
portion.

4.

FillinthefieldsasdescribedinStep11:SetupContract
PricinginChapter3oftheGettingStartedguide.

5.

Checktheexpirationdateforthecontract.Youcanleavethis
fieldblankifyouwantthecontracttobeopenended.

6.

ClicktheAddbuttontoaddthecontractpricingtoyourdata.
Youwilllaterbeabletoeditthiscontractoraddanotherforthe
samecustomerbyusingtheFinderorthenavigationbuttons.
YoucanalsoclearexpiredcontractpricesbyusingtheClear
Historyform.

Editing Contract Prices


To change contract pricing for a customer:

422

1.

DoubleclicktheContractPricingicon.

2.

UsetheFinderorthenavigationbuttonstoselectthecustomer
andcontractpricingthatyouwanttochange.

3.

Changethepricingmethod,ifnecessary.Fieldsinthelower
portionoftheformwillchangeifyouchangethisfield.

4.

FillintheremainingfieldsasdescribedinStep11:Setup
ContractPricinginChapter3oftheGettingStartedguide.

5.

ClicktheSavebuttontosaveyourchangestothecontract
pricinginformation.

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Maintaining Price Lists

Deleting Contract Prices


To delete contract pricing for a customer:
1.

DoubleclicktheContractPricingicon.

2.

UsetheFinderorthenavigationbuttonstoselectthecustomer
andcontractpricingthatyouwanttochange.

3.

ClickDelete.Ifamessageappearsaskingyoutoconfirmthe
deletion,clickYes.

YoucanalsoclearexpiredcontractpricesbyusingtheClearHistory
form.

Updating Price Lists


Maintaining Items
and Price Lists

UsetheUpdateItemPricingformtochangepricesorcostsfora
rangeofitemsononeormorepricelists.
Youcanupdatebaseprices,saleprices,ormarkupcostsbya
percentage,anamount,oranexchangerate(inmulticurrency
ledgers).Youcanalsochangebasepricesandsalepricesbya
markupfactorormarginpercentage.
Before you start

PrintthePriceListsreportforthepricelistsyouwanttoeditor
delete.DoubleclickthePriceListsiconinthePrice/SalesAnalysis
ReportsfolderorchoosePrintfromtheFilemenuintheItemPricing
form.

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Maintaining Price Lists

To update a price list:


1.

DoubleclicktheUpdateItemPricingiconintheItemsAnd
PriceListsfolder.

Use the
Finder

2.

Ifyouusemulticurrencyaccounting,enterthecurrencycodeor
selectitfromtheFinder.

3.

Entertherangeofpriceliststoupdateorspecifytherangeusing
theFinder.

4.

Specifythemethodforselectingtheitemrecordstoupdate:

Item Number. Selectitemsbyitemnumber.

Category. Selectitemsbytheircategorycodes.

Item Segment. Selectitemsthatcontainthespecifiedsegment

intheiritemnumbers,withintherangeyouspecify.

5.

424

Vendor Number. Selectitemsbyvendornumber.

Optional Field Entries. Selectbyoptionalfieldswhichhave


beenassignedtoitemrecords.Optionalfieldsappearafter
theVendorNumberselection.

Selecttherangeofrecordsthatyouareupdating.

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Maintaining Price Lists

6.

Change base
price

Change sale price

Selectthepriceorcostthatyouwanttoupdate(forexample,the
baseprice,saleprice,ormarkupcost),andthenspecifythe
updatemethod:

Base Price. Choosewhethertochangebasepricesby:

Anamountorapercentage,thenchoosewhetherto
increaseordecreasebasepricesandspecifytheamount
orpercentageofthechange.

Enteringanewmarkupfactorormarginpercentage.

Specifyinganexchangerate(multicurrencyledgers
only),selectingthecurrencycodeandratetype,and
thenenteringtheexchangerate.

Sale Price. Choosewhethertochangesalepricesby:

Anamountorpercentagereductionfrombaseprices.

Anincreaseonthemarkupcostbyamarkupfactoror
marginpercentage.

Anexchangerate(multicurrencyledgersonly),fora
pricelistwithpricesinmorethanonecurrency.

Specifytheamount,percentage,markupfactor,ormargin,
orthecurrencycode,ratetype,andexchangerate(if
updatingbyexchangerate).
Specifythebeginningandendingdatesofthesaleperiod.
Change markup
cost

Markup Cost. Choosewhethertochangemarkupcostsby:

Anincreaseorreductionofthemarkupcostbyan
amountorpercentage.

Anexchangerate(multicurrencyledgersonly),fora
pricelistwithpricesinmorethanonecurrency.

Specifytheamountorpercentage,orthecurrencycode,rate
type,andexchangerate(ifupdatingbyexchangerate).

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Adding, Editing, and Deleting Location Details

Change price
check

Price Check. Turnoffpricechecksorchoosewhetherthey

shouldgenerateawarning,anerrormessage,orrequire
approval.
7.

ClicktheUpdatebutton.

After Changing Price Lists

Further

information

PrintthePriceListsreport,usingthePriceListsiconin
Price/SalesAnalysisReportsfolder,orchoosePrintfromtheFile
menuintheItemPricingform.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

SeeChapter7,Reports,forinformationaboutthePriceLists
report.

Adding, Editing, and Deleting Location Details


UsetheLocationDetailsformintheItemsAndPriceListsfolderto
addsingleitemstospecificlocationsandtoadd,edit,ordelete
informationaboutitemsateachlocation.
UsetheLocationDetailsformtospecifyoreditlocationdetailsfor
itemssuchas:

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Pickingsequencecode.

Whethertheitemisallowedatthelocation.

Costunitofmeasure.

Standardcost.

Mostrecentcost.

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Lastunitcost.

Alternateamounts(ifyounamedthesefieldsintheI/COptions
form).

AllotherinformationintheLocationDetailsformissuppliedfrom
yourentriesinotherformsorotherSageAccpacprograms,andyou
cannotchangeitintheLocationDetailsform.
Allow Items At All
Locations option

IfyoudonotusetheAllowItemsAtAllLocationsoption,youuse
theLocationsformtoassigngroupsofitemstospecificlocations.
YouthenusetheLocationDetailsformtoaddsingleitemsto
locations,toeditlocationdetailsforitems,andtoremoveitemsfrom
locations.

Further

information

FormoreinformationabouttheAllowItemsAtAllLocations
option,seeAllowingEveryInventoryItematAllStorage
LocationsinChapter2oftheGettingStartedguide.
Forstepbystepinstructionsonsettinguplocations,andfora
descriptionofallthefieldsintheLocationDetailsformand
Locationsform,seeChapter3oftheGettingStartedguide.

Before you start

SelecttheAllowItemsAtAllLocationsoption.

AddgroupsofitemstolocationsusingtheLocationsformifyou
didnotselecttheAllowItemsAtAllLocationsoption.

PrinttheLocationDetailsreportfortheitemandlocation
recordsyouwanttoeditordelete.DoubleclicktheLocation
DetailsiconintheSetupReportsfolderorchoosePrintfromthe
FilemenuintheLocationDetailsform.

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IfyouusetheAllowItemsAtAllLocationsoption,Inventory
ControladdsalocationdetailrecordtotheLocationDetailsformthe
firsttimeyoupostatransactionforanitematalocation.

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Assigning Items to Locations


UsetheLocationDetailsformintheItemsAndPriceListsfolderto
assignsingleitemstospecificlocations.
Youcanassignanitemtoasmanylocationsasyouwant,but,ifyou
didnotselecttheAllowItemsAtAllLocationsoption,you
mustassignittoatleastonelocationbeforeyoucanpost
transactionsforthatitem.
Assigning a range
of items to a
location

Foradiscussionofthedifferentwaystoassignitemstolocations,
seeAssigningItemstoLocationsinChapter2oftheGetting
Startedguide.
To assign an item to a location:
1.

DoubleclicktheLocationDetailsicon.

2.

Enterthenumberoftheitemyouwanttoassigntothelocation,
orselectthenumberfromtheFinder.

3.

Enterthelocationcode,orselectitfromtheFinder.
Iftheitemisalreadyassignedtooneormorelocations,pressthe
Insertkeyonyourkeyboardtostartanewdetailline,andthen
selectthelocationcode.

4.

FillintheremainingfieldsasdescribedinStep8:AddItemsto
LocationsandAddLocationDetailsinChapter3oftheGetting
Startedguide.

5.

Repeatsteps3and4foreachlocationwhereyouwanttokeep
theitem.

6.

ClickSavetorecordyourchanges.

Editing Location Details


Youcanchangethepickingsequencecode,costunitofmeasure,and
somecostingamounts.Youcanalsospecifywhethertoallowan

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itematalocation,ifyouusetheAllowItemAtAllLocationsoption.
Youcannotchangetheotherinformationinthisform.
To edit location details:
1.

DoubleclicktheLocationDetailsicon.

2.

Enterthenumberoftheitemyouwanttoassigntothelocation,
orselectitfromtheFinder.

3.

Enterthelocationcode,orselectitfromtheFinder.

4.

Makethechangesyouneed.
FordescriptionsofallofthefieldsintheLocationDetailsform,
pressF1orseeStep8:AddItemstoLocationsandAdd
LocationDetails,inChapter3oftheGettingStartedguide.
ClickSavetorecordthechanges.

Removing Items from Locations


Before you start

Beforetryingtoremoveanitemfromalocation,makesurethat:

Thequantityavailabletoship,thequantityonpurchaseorder,
andthequantityonsalesorderfortheitematthelocationare
zero.
Tip: Ifoneormoreofthequantitiesdonotequalzero,youmay
beabletotransfertheitemstoanotherlocation,adjustthe
quantitiestozero,orshiptheentirequantity.

Alltransactionsinvolvingtheitematthelocationareprocessed
usingDayEndProcessing.
To remove an item from a location:
1.

DoubleclicktheLocationDetailsicon

2.

Entertheitemnumberandthelocationcodeoftheitemyou
wanttoremoveorselectthemfromtheFinder.

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5.

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3.

PresstheDeletekeyonyourkeyboardtoremovetheitemfrom
thelocation.Ifamessageappearsaskingyoutoconfirmthe
deletion,clickYes.

After Changing Location Details

Further

information

PrinttheLocationDetailsreport,usingtheLocationDetailsicon
intheSetupReportsfolder,orchoosePrintfromtheFilemenu
intheLocationDetailsform.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

SeeChapter7,Reports,forinformationabouttheLocationDetails
report.

Adding, Editing, and Deleting Manufacturers Items


UsetheManufacturersItemsformintheItemsAndPriceLists
foldertoview,add,change,ordeletebarcodesorothernumbers
thatmatchtheitemsinyourinventory.
YoumaintainManufacturersItemsifyouwanttouseotheritem
numbersorcodesforinventoryitems.
Youcanspecifyasmanyalternativecodesornumbersforyour
inventoryitemsasyouwantsoyoucanuseUPCcodes,the
manufacturersbarcodes,orothershortcutcodesthatmakesense
foryourbusiness.
ForinformationaboutallthefieldsintheManufacturersItemsform
andstepbystepinstructionsforassigningManufacturersItem
numberstoitems,seeStep14:AddManufacturersItemsin
Chapter3oftheGettingStartedguide.

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Adding, Editing, and Deleting Manufacturers Items

Adding Manufacturers Items


Youcanaddmanufacturersitemnumbersforallitems.
To add a manufacturers item number:
DoubleclicktheManufacturersItemsicon.

2.

EnteranitemnumberorselectitfromtheFinder.

3.

Enterthebarcodeorotheritemcodethatyouwanttousewith
thisinventoryitem.

4.

Enteradescription.

5.

Choosetheunitofmeasureforthiscode.

6.

Enteranycommentssuchaswhyorwhenthiscodeisused.

7.

ClicktheSavebuttontoaddthealternativeitemnumber.

Maintaining Items
and Price Lists

1.

Editing Manufacturers Items


Youcanchangemanufacturersitemnumbersatanytime.
To edit manufacturers item numbers:
1.

DoubleclicktheManufacturersItemsicon.

2.

EntertheitemnumberorselectitfromtheFinder.

3.

Movetothelinesandfieldsthatyouwanttochange.

4.

ClickSavetorecordthechanges.

Deleting Manufacturers Items


Youcandeletemanufacturersitemnumbersatanytime.
To delete manufacturers item numbers:
1.

DoubleclicktheManufacturersItemsicon.

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Adding, Editing, and Deleting Reorder Quantities

2.

EntertheitemnumberorselectitfromtheFinder.

3.

Selectthenumberthatyouwanttodelete.

4.

PresstheDeletekeytoremovethecompleteline.Ifamessage
appearsaskingyoutoconfirmthedeletion,clickYes.

After Changing Manufacturers Items


PrinttheManufacturersItemsreport,usingtheManufacturers
ItemsiconintheSetupReportsfolder,orchoosePrintfromtheFile
menuintheManufacturersItemsform.
Verifythatyoumadeallchangescorrectlybycomparingthenew
printouttothereportyouprintedbeforemakingthechanges.
Further

information

SeeChapter7,Reports,formoreinformationaboutthe
ManufacturersItemsreport.

Adding, Editing, and Deleting Reorder Quantities


UsetheReorderQuantitiesformintheItemsAndPriceListsfolder
toview,add,change,ordeletereorderinformationforyour
inventoryitems.
YoumaintainreorderquantitiesifyouwanttousetheOverstocked
ItemsreportandtheReorderReporttoassistyouinmanagingyour
inventory,andifyouuseSageAccpacPurchaseOrdersandwantto
generatereorderpurchaseordersautomatically.
Youcanspecifytheminimum,maximum,reorder,andprojected
salesquantitiesforeachactiveitematalllocationsorateachlocation
whereyoustocktheitem.
Youenterreorderquantitiesinformationforreorderperiodswhich
youdefine.Areorderperiodstartsonthedayandmonthyouenter
andendsonthedaybeforethenextreorderperiod.Ifyouspecify

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onlyonereorderperiod,thereorderinformationreferstotheentire
year.
Further

information

Formoreinformationaboutreorderquantities,seeAddingReorder
InformationinChapter2oftheGettingStartedguide.
ForinformationaboutallthefieldsintheReorderQuantitiesform
andstepbystepinstructionsforassigningreorderquantitiesto
items,seeStep16:AddReorderInformationinChapter3ofthe
GettingStartedguide.

Before you start

PrinttheReorderQuantitiesreportfortheitemsandlocationsfor
whichyouwanttoeditordeleteinformation.Doubleclickthe
ReorderQuantitiesiconintheSetupReportsfolderorchoosePrint
fromtheFilemenuintheReorderQuantitiesform.

Youcanaddreorderquantitiesforallitems(exceptinactiveitems)
andforanyreorderperiodsyoudefine.
To add a reorder quantity:
1.

DoubleclicktheReorderQuantitiesicon.

2.

EnteranitemnumberorselectitfromtheFinderassociatedwith
thefield.
TheFinderdisplaysitemsinascendingorder,withthelocations
foreachitemlistedintheLocationcolumn.

3.

Choosewhetheryouwanttospecifyreorderquantitiesfora
specificlocationorforalllocations.

4.

IfyouchooseSpecificLocation,enteralocationinthefieldthat
appearsafterthefieldwhereyoumadethechoice.

5.

Ifyouwanttoaddoptionalfields,clicktheZoombuttonbeside
theOptionalFieldslabel,thenusetheFindertoselectoptional
fieldsthatwereassignedforReorderQuantities.

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Adding, Editing, and Deleting Reorder Quantities

6.

ClicktheGobutton.

7.

Selectthelinecontainingtheitemandlocationyouwant.
PresstheInsertkeyonyourkeyboardtostartanewreorder
perioddetailline.

8.

FillinthefieldsandaddtherecordasdescribedinStep16:
AddReorderInformationinChapter3oftheGettingStarted
guide.

Editing Reorder Quantities


Youcanchangealltheinformationforareorderrecordexceptthe
itemnumberandlocationcode.
Youcannoteditreorderquantitiesforinactiveitems.
To edit reorder quantities:
1.

DoubleclicktheReorderQuantitiesicon.

2.

EntertheitemnumberorselectitfromtheFinder.

3.

ChooseSpecificLocationorAllLocations.Ifdeletingreorder
informationforaspecificlocation,enterthelocationcodeor
selectitfromtheFinder.

4.

ClicktheGobutton.

5.

Movetothedetaillinethatyouwanttoeditandmakeyour
changes.
FordescriptionsofallofthefieldsintheReorderQuantities
form,pressF1orseeStep16:AddReorderInformationin
Chapter3oftheGettingStartedguide.
Notethatyoucanaddnewoptionalfieldsordeleteonesthatare
notrequired.

6.

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ClickSavetorecordthechanges.

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Adding, Editing, and Deleting Reorder Quantities

Deleting Reorder Quantities


Youcannotdeletereorderquantitiesforinactiveitems.Makethe
itemactivebeforeattemptingtodeleteitsreorderinformation.
To delete reorder quantities:
DoubleclicktheReorderQuantitiesicon.

2.

ClickthenavigationbuttonsbesidetheReorderQuantitieslabel
orusetheFindertoselectthereorderinformationthatyouwant
todelete.

3.

Ifyouwanttoeditordeleteoptionalfields,clicktheZoom
buttonbesidetheOptionalFieldslabel,thenusetheFinderto
selectoptionalfieldsthatwereassignedforReorderQuantities.

4.

ClicktheGobutton(ifnecessary).

5.

Selectthereorderperioddetaillinethatyouwanttodelete.

6.

PresstheDeletekeytoremovethedetailline.Ifamessage
appearsaskingyoutoconfirmthedeletion,clickYes.

7.

ClickSavetorecordyourchanges.

Maintaining Items
and Price Lists

1.

After Changing Reorder Quantities


PrinttheReorderQuantitiesreport,usingtheReorderQuantities
iconintheSetupReportsfolder,orchoosePrintfromtheFilemenu
intheReorderQuantitiesform.
Verifythatyoumadeallchangescorrectlybycomparingthenew
printouttothereportyouprintedbeforemakingthechanges.
Further

information

SeeChapter7,Reports,formoreinformationabouttheReorder
Quantitiesreport.

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Adding, Editing, and Deleting Bills of Material

Adding, Editing, and Deleting Bills of Material


UsetheBillsOfMaterialformintheItemsAndPriceListsfolderto
add,edit,ordeletebillsofmaterial.
Youcreateabillofmaterialtodefinethecomponentitemsand
quantitiesandthefixedandvariablecostsrequiredtoassemblea
specificnumberofunits(buildquantity)ofamasteritem.
Finding detailed
instructions

SeeChapter2oftheGettingStartedguideforbackground
informationonbillsofmaterial.Forstepbystepinstructionson
usingtheBillsOfMaterialformanddescriptionsofallthefields,see
Step12:AddBillsofMaterial(Optional)inChapter3ofthe
GettingStartedguide.

Before you start

PrinttheBillsOfMaterialreportfortherecordsyouwanttoeditor
delete.DoubleclicktheBillsOfMaterialiconintheSetupReports
folder,orchoosePrintfromtheFilemenuintheBillsOfMaterial
form.

Adding Bills of Material Records


Addingbillsofmaterialrecordsisoptional.
Fractional
quantities

Note: Ifyouwillbeincludingfractionalquantities,make

surethatyouhaveselectedtheAllowFractional
QuantitiesoptionontheProcessingtaboftheI/COptions
form.
To add a bill of material:

Go button

436

1.

EnterthemasteritemnumberintheItemNumberfield,or
chooseitfromtheFinder.

2.

EntertheBOMnumberforthenewbillofmaterial.

3.

ClicktheGobutton(orpressF7),thenaddtherecordas
describedinStep12:AddBillsofMaterial(Optional)in
Chapter3oftheGettingStartedguide.

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Editing Bills of Material Records


Youcanchangealltheinformationinabillofmaterialrecordexcept
theBOMnumberanditemdescription.
To edit a bill of material:
1.

EntertheitemnumberandtheBOMnumber,andthenclickthe
Gobutton.

2.

Makethechangesyouneed.
FordescriptionsofallofthefieldsintheBillsOfMaterialform,
seeStep12:AddBillsofMaterial(Optional)inChapter3of
theGettingStartedguide.

3.

ClickSavetorecordthechanges.

To delete a bill of material:


1.

EntertheitemandBOMnumbers,thenclicktheGobutton.

2.

ClicktheDeletebutton.Ifamessageappearsaskingyouto
confirmthedeletion,clickYes.

Copying Bills of Material


UsetheCopyBillsofMaterialformintheItemsAndPriceLists
foldertocreatenewbillsofmaterialbycopyingandchanging
existingones.
ThisisusefulifyouhaveseveralBOMsthatdifferbyjustafew
componentitems.

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Adding, Editing, and Deleting Bills of Material

To copy bills of material:


1.

DoubleclicktheCopyBillsofMaterialiconintheItemsAnd
PriceListsfolder.

2.

Specifythesourceanddestinationmasteritemnumbersand
BOMnumbersbyenteringtheFromandTopricelistcodes,and
thenclicktheGobutton.

3.

FillinthefollowinginformationfortheBOMthatyouare
creating.

Go button

BOM Description. Enteradescriptiontoidentifythebillof

materialyouarecreating.Thedescriptionisimportantifyou
useseveralalternativeBOMstocreatethesamemasteritem.

Fixed Cost. Enterthesetupcostforassemblingthenewbill


ofmaterial.ThecostfromtheoriginalBOMappearsby
default.

Build Quantity. Enterthenumberofmasteritemsthatone

assemblyofthebillofmaterialproduces.Thebuildquantity
fromtheoriginalBOMappearsbydefault.

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Variable Cost. Enterthecostforoneassemblyofthebillof


material.(Inotherwords,oneassemblyproducesthebuild
quantityofmasteritems.)

Unit of Measure. EntertheunitofmeasureorusetheFinder

toselecttheunitofmeasurethatyouwanttoassigntothe
masteritemsyoucreatewhenyouassemblethebillof
material.TheUOMfromtheoriginalBOMappearsby
default.

Start Date / End Date. Thisistheperiodoftimeduringwhich


thenewmasteritemcanbeassembled.
Comments. Entercommentsthatyouwanttosavewiththe

newBOM.
Copy Detail. Bydefault,allcomponentitemsfromtheold
billofmaterialwillbecopiedtothenewBOM.Ifyoudonot
wanttocopyaparticularcomponent,doubleclicktheCopy
columntochangetheentrytoNo.

Ifyouwanttoadditems,youmusteditthenewBOMusing
theBillOfMaterialsform.
4.
After copying bills
of material

ClicktheCreatebuttontocopytheselectedBOM.

UsetheBillsOfMaterialformifyouwanttoadd,remove,orreplace
itemdetails,orwanttoeditinformationcopiedoverfromthe
original.

Updating Bills of Material


UsetheUpdateBillsOfMaterialformtochangethefixedorvariable
costsforarangeofbillsofmaterialbyapercentoranamount,and
toadd,remove,orreplaceparticularcomponentsinarangeofbills
ofmaterial.
Before you start

PrinttheBillsOfMaterialreportfortheBOMsthatyouwantto
update.DoubleclicktheBillsOfMaterialiconintheSetupReports

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folder,orchoosePrintfromtheFilemenuintheBillsOfMaterial
form.
To update bills of material:
1.

DoubleclicktheUpdateBillsofMaterialiconintheItemsAnd
PriceListsfolder.

Use the
Finder

2.

EntertherangeofbillsofmaterialandBOMnumbersthatyou
wanttoupdateorspecifytherangeusingtheFinder.

3.

Specifywhetheryouareupdatingacostoradding,removingor
replacingabillofmaterialcomponent:
For a component update
Fillinthefollowingfields:

Type. Choosewhetheryouareaddingacomponent,

removingacomponent,orreplacingonecomponentwith
anotherone.

Component Item Number. Selecttheitemnumberforthe

componentthatyouwanttoadd,remove,orreplace.

BOM Number (component). Ifthecomponentisalsoamaster

item,selecttheBOMthatyouareusingtoassemblethe
componentitem.

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Replace by Item Number. Ifyouarereplacingacomponent,

enterofselectthereplacementitemnumber.

BOM Number (replacement). Ifthereplacementcomponentis

amasteritem,specifytheBOMforassemblingtheitem.

Quantity. Enterthenumberoritemsthatarebeingaddedto
thebuild,intheunitofmeasuredisplayedontheform.

Unit Cost. Ifyouareaddinganitemorreplacingoneitem


withanotherthatusesuserspecifiedcosting,enterthecost
foroneunit(intheUOMthatyouchose).

For a cost update


Fillinthefollowingfields:
Type. IfyouareupdatingacostononeormoreBOMs,

choosewhetheryouareupdatingfixedcostsorvariable
costs.

Using. Ifyouareupdatingcosts,choosewhetheryouare

changingcostsbyanamountorbyapercent.

Base. Ifyouareupdatingcosts,choosewhetherthisisan

increaseoradecrease.

4.

Amount/Percent. Specifytheamountorpercentthatthecost
isbeingincreasedordecreased.

ClicktheUpdatebutton.

After Changing Bills of Material Records

PrinttheBillsOfMaterialreportusingtheBillsOfMaterialicon
intheSetupReportsfolder,orchoosePrintfromtheFilemenu
intheBillsOfMaterialform.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

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Adding, Editing, and Deleting Kitting Items

Adding, Editing, and Deleting Kitting Items


Kittingitemsarecollectionsofitemsthatarepricedandsold
throughOrderEntryasasingleitem,andareoftencollected
togetheratsaletimesuchasaparticularcomputer,keyboard,and
monitorcombination,orabacktoschoolbinder,pencilcase,andfelt
penset.
Thecostofakitisbasedontheindividualitemsinthekit.
Pleasenotethefollowing:

Kittingitemsareadded,modified,anddeletedinInventory
Control,buttheyareusedinOrderEntry.

Nonstockitemscanbeincludedinakittingitem.

Amasteritemcanbeapartofakittingitem.

Before Setting Up Kitting Items


Beforecreatingakit:
1.

OpentheItemsformandselecttheItemcode.
Thiswillbethemasteritemforthekit.

2.

Chooseanaccountsetcodethatwascreatedwithacosting
methodofUserSpecifiedCost.

3.

DonotselecttheStockItemoption.Kittingitemsarenonstock
items.

4.

ChoosetheKittingItemoptionfortheitem.(Notethatifyoudid
notchooseanaccountsetcodethathasbeendefinedasaUser
SpecifiedCost,theKittingItemoptioncannotbeselected.)

Youmusttaketheabovestepstobeabletochoosetheitemasa
masteritemforakitintheKittingItemsform.

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Adding Kitting Item Records


To add a kitting item:
1.

EnterthemasteritemnumberintheItemNumberfield,or
chooseitfromtheFinder.

2.

Enteranumberforthekittingitemassemblythatyouare
creating.
Youcouldhaveseveralalternativesetsofcomponentsfor
buildingthesamekittingitem.(Forexample,youmighthave
black,red,orgreenbindersinbacktoschoolkits.)

Go button

3.

ClicktheGobutton(orpressF7),andthenaddtherecordas
describedinStep13:AddKittingItems(Optional)in
Chapter3oftheGettingStartedguide.

Youcanchangealltheinformationinakittingitemrecordexcept
thekittingnumber.
To edit a kitting item:
1.

Entertheitemnumberandthekittingnumber,andthenclick
theGobutton.

2.

Makethechangesyouneed.
FordescriptionsofallofthefieldsintheBillsOfMaterialform,
seeStep13:AddKittingItems(Optional)inChapter3ofthe
GettingStartedguide.

3.

ClickSavetorecordthechanges.

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Maintaining Item Statistics

Deleting Kitting Item Records


To delete a kitting item:
1.

Entertheitemandkittingnumbers,andthenclicktheGo
button.

2.

ClicktheDeletebutton.Ifamessageappearsaskingyouto
confirmthedeletion,clickYes.

Maintaining Item Statistics


InventoryControlcanaccumulatesalesandtransactionstatistics
fromtransactionspostedforyourinventoryitems.
Adding and
editing item stats

IfyouselecttheKeepItemStatisticsoptionintheI/COptionsform,
InventoryControlautomaticallygeneratesyoursalesand
transactionstatisticswhenyourundayendprocessing.

Sales Statistics

UsetheSalesStatisticsformtoviewsalesstatisticsbyitem,
location,andreportingperiod.Youcanalsoaddsalesdatafor
reportingperiodsfromthecurrentandpreviousyears.

Transaction
Statistics

UsetheTransactionStatisticsformtoviewtransactiondataby
reportingperiod.Youcanalsoaddtransactiondatafor
reportingperiodsfromthecurrentandpreviousyears.

Warning

Editingordeletingstatisticscancausegapsorinconsistenciesto
appearinyourreports.WerecommendthatyouleavetheAllow
EditOfStatisticsoptionintheI/COptionsformoff,turningiton
onlywhensettinguprecordsorwhenyoufeelyouhaveavalid
reasontoturniton.

Further

information

Formoreinformationaboutitemstatistics,seeAccumulatingItem
StatisticsforReportinginChapter2oftheGettingStartedguide.
Forstepbystepinstructionsonaddingstatisticsforcurrentor
previousyears,seesteps14,15and16inChapter3oftheGetting
Startedguide.

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Maintaining Item Statistics

Before you start

PrinttheSalesStatisticsorTransactionStatisticsreportforthe
periodsforwhichyouwanttoadd,enter,ordeletestatistical
information.

Viewing sales
statistics

UsetheSalesStatisticsiconintheStatisticsandInquiriesfolderto
viewsalesdatabyitemnumber,location,andreportingperiod.
Youcanviewthequantity,count,amount,cost,andmarginforboth
salesandreturnsforasinglereportingperiod.Themarginis
calculatedusingtheformula:
Margin = (Sales Amount - Sales Cost) - (Returns Amount - Returns Cost)

Toviewsalesstatisticsforarangeofitemnumbers,locations,and
reportingperiods:

Or

Viewing
transaction
statistics

ChoosePrintfromtheFilemenuintheSalesStatisticsform.

UsetheTransactionStatisticsformintheStatisticsandInquiries
foldertoviewtransactionsbyreportingperiod.
Youcanviewthecount,actualcost,andsalesamountforsuch
transactionsasreceipts,receiptadjustments,receiptreturns,
shipments,shipmentreturns,adjustments,andtransfers.
Toviewtransactionstatisticsforarangeofreportingperiods:

DoubleclicktheTransactionStatisticsiconinthePrice/Sales
AnalysisReportsfolder.
Or

ChoosePrintfromtheFilemenuintheTransactionStatistics
form.

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Maintaining Items
and Price Lists

DoubleclicktheSalesStatisticsiconinthePrice/SalesAnalysis
Reportsfolder.

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Maintaining Item Statistics

Updating Sales Statistics


IfyouusetheAllowEditOfStatisticsoptionintheI/COptions
form,youcanusetheSalesStatisticsformtoaddandupdatesales
data.
Permissions

Note: Toeditsalesdata,youneedsecurityrightsforDay

EndProcessingand/orItemMaintenance.
To update sales statistics:

Go button

1.

DoubleclicktheSalesStatisticsiconintheStatisticsand
Inquiries.

2.

EntertheitemnumberorselectitfromtheFinder.

3.

EnterthelocationcodeorselectitfromtheFinder.

4.

EntertheyearorselectitfromtheFinder,thenusethePeriod
fieldsNext/Previousbuttonstoselectthereportingperiod.

5.

ClicktheGobutton(orpressF7)todisplaytheperiodstatistics
fortheitematthechosenlocation.

6.

Makethechangesyouneedtotherecord.
ForinformationaboutallthefieldsintheSalesStatisticsform,
pressF1orseeStep18:AddSalesStatisticsinChapter3ofthe
GettingStartedguide.

7.

ClickSavetorecordthechanges.

Deleting Sales Statistics


IfyouusetheAllowEditOfStatisticsoptionintheI/COptions
form,youcanusetheSalesStatisticsformtodeletesalesstatistics
records.
Permissions

Note: Toeditsalesdata,youneedsecurityrightsforDay

EndProcessingand/orItemMaintenance.

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Maintaining Item Statistics

To delete sales statistics:


1.

DoubleclicktheSalesStatisticsiconintheStatisticsand
Inquiriesfolder.

2.

Entertheitemnumberandlocationcodeorselectthemfromthe
Finder.

3.

EntertheyearorselectitfromtheFindernexttotheYearfield,
thenusethePeriodfieldsNext/Previousbuttonstoselectthe
reportingperiod.

4.

ClickDelete.Ifamessageappearsaskingyoutoconfirmthe
deletion,clickYes.

Further

information

PrinttheSalesStatisticsreport,usingtheSalesStatisticsiconin
thePrice/SalesAnalysisReportsfolder,orchoosePrintfromthe
FilemenuintheSalesStatisticsfolder.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

SeeChapter7,Reports,forinformationabouttheSalesStatistics
report.

Updating Transaction Statistics


IftheAllowEditOfStatisticsoptionisselectedintheI/COptions
form,youcanaddandupdatetransactiondata.
Permissions

Note: Toedittransactiondata,youneedsecurityrightsfor

DayEndProcessingand/orItemMaintenance.

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Maintaining Items
and Price Lists

After Changing Sales Statistics

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Maintaining Item Statistics

To add or update transaction statistics:


1.

DoubleclicktheTransactionStatisticsiconintheStatisticsand
Inquiriesfolder.

2.

EntertheyearorselectitfromtheFinder,andthenenteror
selectthereportingperiod.

3.

Makethechangesyouneedtotherecord.
ForinformationaboutallthefieldsintheTransactionStatistics
form,pressF1orseeStep19:AddTransactionStatisticsin
Chapter3oftheGettingStartedguide.

Deleting Transaction Statistics


IftheAllowEditOfStatisticsoptionisonintheI/COptionsform,
youcanusetheTransactionStatisticsformtodeletetransaction
statistics.
Permissions

Note: Toedittransactiondata,youneedsecurityrightsfor

DayEndProcessingand/orItemMaintenance.
To delete transaction statistics:

Go button

448

1.

DoubleclicktheTransactionStatisticsiconintheStatisticsand
Inquiriesfolder.

2.

EntertheyearorselectitfromtheFinder,thenusethe
Next/Previousbuttonstoselectthereportingperiod.

3.

ClicktheGobutton(orpressF7)todisplaytheperiodstatistics
fortheitematthechosenlocation.

4.

ClickDelete.Ifamessageappearsaskingyoutoconfirmthe
deletion,clickYes.

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Printing Item and Price List Information

After Changing Transaction Statistics

Further

information

PrinttheTransactionStatisticsreport,usingtheTransaction
StatisticsiconinthePrice/SalesAnalysisReportsfolder,or
choosePrintfromtheFilemenuintheTransactionStatistics
form.

Verifythatyoumadeallchangescorrectlybycomparingthe
newprintouttothereportyouprintedbeforemakingthe
changes.

SeeChapter7,Reports,forinformationabouttheTransaction
Statisticsreport.

YoucanprintreportsforeachoftheiconsintheItemsAndPrice
Listsfolder,usingthePrintselectionontheFilemenuineachofthe
forms,orthecorrespondingiconsintheSetupReports,Stock
ControlReports,andPrice/SalesAnalysisReportsfolders.
Youshouldprintnewreportsandfilethemeachtimeyouchange
yourInventoryControlrecords.
Further

information
Setup reports

SeeChapter7,Reports,inthisguideformoreinformationonall
reportslistedinthissection.
Location Details. Listsinformationforitemsateachlocationwhere
youallowtheitemstobestocked.
Reorder Quantities. Liststhemaximumandminimumitem
quantitiesyouwantatInventorylocationsduringeachperiod,as
wellasthenumberofunitsyouexpecttoorderandsellineach
period.Thereportincludesonlyitemsforwhichyouhaveentered
reorderinformationintheReorderQuantitiesform.
Vendor Details. Listsvendorsfromwhomyoupurchaseinventory
itemsandtheitemsthateachvendorsupplies.

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Maintaining Items
and Price Lists

Printing Item and Price List Information

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Printing Item and Price List Information

Manufacturers Items. Liststheinformationformanufacturersitem


numbers(suchasbarcodes)thathavebeenaddedforyour
inventoryitems.
Customer Details. Listscustomeritemnumbersandtheinventory
itemnumbersandunitsofmeasurethattheyidentify.
Bills of Material. Listsbyitemnumber,category,itemsegment,or
optionalfieldsallofthecomponentitemsandquantitiesrequiredto
buildthemasteritemsinyourInventoryControlsystem.
Kitting Items. Listsbyitemnumber,category,oritemsegmentallthe
kittingitemsintherangeyouselect.Youcanalsoincludecostsfor
eachitem.
Stock control reports Item Status. ListstheinformationenteredforitemsintheItems

form,aswellasthequantitiesonhandatyourinventorylocations.If
youusetheKeepItemStatisticsoption,thereportalsoshows
shipmentandreceiptstatisticsforeachitem.
Price/sales analysis
reports

Price Lists. Listsprice,markup,discount,pricecheck,andtax


informationforitemsintherangeofpricelists,items,and
currenciesyouselect.
Sales Statistics. Liststhefiguresforsalesandreturnsbythe
statisticalreportingperiodsyouspecifyintheI/COptionsform.
MakesurethatyourunDayEndProcessingbeforeprintingthe
report.
Transaction Statistics. Listsstatisticsfrompostedtransactionsforthe
currentyearandallthepreviousyearsforwhichyoukeepstatistics.
MakesurethatyourunDayEndProcessingbeforeprintingthe
report.

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Importing and Exporting Item and Price List Information

Importing and Exporting Item and Price List


Information
UsetheImportandExportcommandsontheFilemenutotransfer
informationbetweenyourInventoryControlsystemandanother
SageAccpacInventoryControldatabaseornonSageAccpac
program.
Forexample,youmaywanttoimportrecordswhensettingupa
newInventoryControlsystem.Youmayalsowanttoexport
recordstomakechangestothem,thenreimporttheminto
InventoryControl.

YoucanalsoimportandexportfromtheSalesStatisticsand
TransactionStatisticsformsintheStatisticsandInquiriesfolder.
Restrictions

Further

information

After importing

IfyoudonotselecttheKeepItemStatisticsoption,youcannot
importsalesortransactionstatistics.
FormoreinformationaboutimportingandexportingInventory
Controlrecords,seeAppendixB,ImportingandExporting,inthis
guide.ReferalsototheSystemManagerUserGuide.

Checkdataintegrity.

Printreportsoftherecordstoverifyimporteddata.

Ifnecessary,deletefilescontainingtheimportedrecordsinthe
programwhereyoucreatedthem.

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Maintaining Items
and Price Lists

YoucanimportandexportfromthefollowingformsintheItems
AndPriceListsfolder:Items,LocationDetails,VendorDetails,
ReorderQuantities,ManufacturersItems,BillsofMaterial,Item
Pricing,andContractPricing.

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Chapter 5
Processing
Inventory Control Transactions

ProcessingReceipts,Shipments,andInternalUsage

............................... 51

EnteringandPostingReceipts,ReceiptReturns,ReceiptAdjustments,
Shipments,SalesReturns,andInternalUsage ............................. 52
RunningDayEndProcessing ................................................ 52
ReportingReceipts,ReceiptReturns,ReceiptAdjustments,Shipments,
SalesReturns,andInternalUsage ........................................ 52
UsingtheReceiptsForm

.................................................... 53

AddingReceipts ........................................................ 54
EditingReceipts

....................................................... 512

EnteringReceiptReturns

..........................................

514

EnteringReceiptAdjustments ...................................... 515


CompletingReceipts
UsingtheShipmentsForm

..............................................

517

................................................. 518

UsingtheInternalUsageForm .............................................. 526


EnteringInternalUsageTransactions .................................... 527
ProcessingTransfers,Adjustments,andAssemblies

.............................. 534

RunningDayEndProcessingandPrintingPostingJournals

................... 534

DayEndProcessing .................................................... 535


PostingJournals

....................................................... 535

UsingtheTransfersForm

.................................................. 536

UsingtheAdjustmentsForm

............................................... 544

TypesofAdjustments .................................................. 545


UsingtheAssemblies/DisassembliesForm ................................... 551
PostingInventoryControlTransactions

......................................... 558

PrintingPostingJournals....................................................... 560

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Processing
Transactions

EnteringShipmentsandSalesReturns ................................... 518

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ImportingTransactions ........................................................ 561


RetrievingTransactionHistory ................................................. 563
ViewingCurrentTransactions

5ii

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Chapter 5
Processing
Inventory Control Transactions

Thischaptercontainsinstructionsforentering,posting,and
reportingalltypesofInventoryControltransactions.
Thefirstpartofthechaptercoversreceiptsofitemsintoinventory
(includingreceiptreturnsandadjustments),shipmentsofitemsout
ofinventory(includingsalesreturns),andinternalusage
transactions.
Thesecondpartofthechaptercoversstocktransfersbetween
physicalinventorylocations,adjustmentstoitemquantitiesand
costs,andassembliesofmasteritemsfromcomponentitems.
Makesureyouhavethepropersecurityrightsforthesetasks.

Processing
Transactions

Processing Receipts, Shipments, and Internal Usage


Thefollowingtopicsarediscussedinthissection:

UsingtheReceiptsform.

UsingtheShipmentsform.

UsingtheInternalUsageform.

Foranoverviewofreceipts,receiptreturns,shipments,salesreturns,
andinternalusagetransactions,seeChapter2,WhatYouNeedto
KnowBeforeUsingInventoryControl,inthisguide.

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Processing Receipts, Shipments, and Internal Usage

Entering and Posting Receipts, Receipt Returns, Receipt


Adjustments, Shipments, Sales Returns, and Internal Usage
Receipts

UseReceiptstoenterandpostreceiptsandreceiptreturns,adjust
incompletereceipts,andimportreceipttransactions.

Shipments

UseShipmentstoenterandpostshipmentsandsalesreturns,andto
importshipmenttransactions.

Internal
Usage

UseInternalUsagetoenterandposttransactionsfortakinggoods
outofinventorytouseinyourbusiness.

Running Day End Processing


Day End

Processing

RunDayEndProcessingtocreatepostingjournalsoftheInventory
ControltransactionspostedsincethelasttimeyouranDayEnd
Processing.

Reporting Receipts, Receipt Returns, Receipt Adjustments,


Shipments, Sales Returns, and Internal Usage
UsethePostingJournalsiconinthePrice/SalesAnalysisReports
foldertoprintpostingjournals.
Posting Journals
icon in the
Price/Sales Analysis
Reports folder

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Processing Receipts, Shipments, and Internal Usage

Posting Journals

Postingjournalslisttheentriesfromtransactionsyoupostedsince
thelasttimeyouranDayEndProcessing.Youcanalsoreprint
previouslyprintedjournals.

Using the Receipts Form


YouusetheReceiptsformtoenter,save,andpostreceiptsforitems
youtakeintoinventory,andtoeditexistingreceipts.
Using Inventory
Control with
Purchase Orders

IfyouusetheSageAccpacPurchaseOrdersprogram,youcan
processreceiptseitherinInventoryControlorPurchaseOrders.For
moreinformation,seeUsingInventoryControlwithOtherSage
AccpacPrograms,inChapter2ofthisguide.
ToopentheReceiptsform,doubleclicktheReceiptsiconintheI/C
Transactionsfolder.
Youcanchangetheorderandwidthofcolumns,andhidecolumns
intheReceiptsform,sothatitbestmeetsyourrequirements.
ReadtheProcessingReceiptssectioninChapter2ofthisguidefor
backgroundinformationaboutreceipts.
UsethesampledatatodoLessons3and4inChapter5oftheSage
AccpacWorkbooktopracticeusingtheReceiptsformwithout
affectingyourowndata.
Notethefollowingpointsregardingreceipts:

Save or post
transactions

Whenyouhavefinishedenteringareceipt,youcanpostit
immediatelyorsaveitforpostinglater.

Recall posted
receipts for returns
or adjustments

Ifyoudontdeletereceiptsonposting,youcanrecalltheposted
receiptsatalatertimetoenterreturnsoradjustmentstothe
originalreceipt.

Deleting receipts
during posting

IfyouselectedthePromptToDeleteDuringPostingoption,
InventoryControlallowsyoutodeletetransactionsimmediately
afterpostingthem.

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Processing
Transactions

Practice with the


tutorial

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Processing Receipts, Shipments, and Internal Usage

Note: Ifyoudeletetransactions,youwillnotbeabletorecall

receiptstoaddreturnsoradjustments,andyouwillnotbe
abletodrilldowntothetransactiondetailsfromGeneral
Ledger.
Incomplete and
complete receipts

Whenyoufirstpostareceipt,InventoryControlmarksitas
incompleteandallowsyoutolateraddreturnsor
adjustments.Youcancontinuetoreturnitemsoradjustthe
receiptuntilyoudeletethereceiptormarkitascomplete.
Youcancompletereceiptsbyrecallingthem,choosingComplete
asthetransactiontype,andthenpostingthem,orbyusingthe
ClearHistoryform.SeeCompletingReceiptsonpage517.

Adding Receipts
ThissectionliststhestepsforreceivingitemsintoInventoryControl.
To add a receipt:
1.

DoubleclicktheReceiptsiconintheI/CTransactionsfolder.

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Processing Receipts, Shipments, and Internal Usage

TheReceiptCurrencyandtheAdditionalCostCurrencyfields
appearonlyinmulticurrencyledgers.
2.

PresstheTabkeytostartanewreceipt.
Theprogramautomaticallyassignsthereceiptnumberifyou
leave***NEW***intheReceiptNumberfield.Theprogram
generatedreceiptnumberisdeterminedbysettingsintheI/C
Optionsform.
Youcanalsoassignyourownreceiptnumbersforexample,
basedonthedateandPOorvendornumber.Inanycase,the
receiptnumbermustbeunique(andamaximumof22
characterslong)todistinguishthenewreceiptfromother
receipts.
Receiptnumberscancontainletters,numbers,andspecial
characters(suchas*,&,or#).Lettersautomaticallyappearin
uppercasewhenyoutypethem.
Enteradescriptionforthereceipt(optional).

4.

Enterareference,suchasaninvoicenumber(optional).

5.

Ifyouwanttochangethereceiptdate,selectanewoneortype
overit.InventoryControlautomaticallydisplaysthesession
datefornewreceipts.

6.

Changethepostingdateforthetransactionifnecessary.Thisis
thedatefortransactionsbeingpostedtotheGeneralLedger,so
italsodeterminesthecontentsofthefiscalYear/Periodfield.
DependingonyoursettingsintheI/COptionsform,Inventory
Controlautomaticallydisplaysthesessiondateorthereceipt
datebydefaultinthisfield.

7.
Sage Accpac
Accounts Payable

Enteravendornumber(optional).
IfyouuseAccountsPayable,youcanselectavendornumber
fromtheFinder.

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Processing
Transactions

3.

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Processing Receipts, Shipments, and Internal Usage

8.

Enterthenumberofthepurchaseorderbeingfilledbythe
receipt(optional).
Ifyoudonotusemulticurrencyaccounting,skipthenextstep.

9.

Ifyouusemulticurrencyaccounting,fillinthecurrency
informationasfollows:
Receipt Currency.Ifyouwanttochangethecurrencyinwhich
youwillenteritemcostsonthereceipt,typeoverthecurrency
codedisplayedorselectacodefromtheFinder.Note,however,
thatyoucannotchangethecurrencycodeforavendorwhich
existsinyourAccountsPayabledatabase.

Sage Accpac
Accounts Payable

IfyouenteredthenumberofanexistingAccountsPayable
vendorintheVendorNumberfield,thevendorscurrencycode
isautomaticallydisplayed.
IfthevendornumberyouentereddoesnotexistinAccounts
Payable,orifyoudonotuseAccountsPayable,oryoudidnot
enteravendornumber,theprogramdisplaysyourcompanys
functional(home)currencybydefault.
Exchange Rate.Theprogramautomaticallydisplaysthe
currentexchangerateforthereceiptcurrencyfromtheCurrency
RatesforminCommonServices.(InventoryControldisplaysthe
ExchangeRatefieldonlyifthereceiptcurrencyyouspecifyis
notthefunctionalcurrency.)
Youcantypeoverthedisplayedexchangerateifyouwantto
changeit,oryoucanselectadifferentexchangeratefromthe
RateSelectiondialogboxbyclickingtheZoombuttonorby
selectingtheExchangeRatefield,andthenpressingF9.
Addtl. Cost Currency.Choosethecurrencyinwhichyouwill
enteranyadditionalcost.Theadditionalcostcurrencymustbe
eitherthefunctionalcurrencyorthereceiptcurrency.

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Processing Receipts, Shipments, and Internal Usage

Sage Accpac
Accounts Payable

IfyouenteredthenumberofanexistingAccountsPayable
vendorintheVendorNumberfield,theprogramautomatically
displaysthevendorscurrencycode.
IfthevendornumberyouentereddoesnotexistinAccounts
Payable,orifyoudonotuseAccountsPayableordidnotentera
vendornumber,thentheprogramautomaticallydisplaysyour
companysfunctional(home)currency.
10. Entertheamountofanyadditionalcost.
Examplesofadditionalcostsarelumpsumsincludedon
invoicesandcustombrokeragefees.
11. Ifyouwanttoprintexactlyoneitemlabelforeachitembeing
received,turnontheRequireLabelsoption(clickitwithyour
mouse,ortabtoitandthenpresstheSpacebar).
IfyouturnontheRequireLabelsoption,asyouenterreceipt
details,theprogramwillautomaticallyinsertthenumberfrom
theQuantityReceivedcolumnintheLabelscolumnoneach
receiptdetailline.
Ifyouwanttoprintmoreorfewerlabels,typeoverthenumber
intheLabelscolumn.

WhenyouturnofftheRequireLabelsoption,theprogram
automaticallydisplayszerointheLabelscolumnoneachitems
detailline.Ifyouwanttoprintlabelsforitems,typeoverthe
zerodisplayedintheLabelscolumnwhenyouenterreceipt
details.
Theprogramautomaticallygeneratesitemlabels(thatyoucan
laterprint)whenyoupostthereceiptandthenrunDayEnd
Processing.

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Transactions

TurnofftheRequireLabelsoption(ifitisturnedon)ifyoudo
notwanttoprintitemlabels,orifyoualwayswanttoenterthe
numberoflabelsthatyouwanttoprintforeachdetailline.

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Processing Receipts, Shipments, and Internal Usage

Forinformationaboutprintinglabels,seeChapter7,Reports,
inthisguide.
12. AddReceiptoptionalfields:
a.

ClicktheoptionalfieldsZoombuttontoopenthefollowing:

b. UsetheFinderintheOptionalFieldcolumntochoosean
optionalfield.
Accounts Payable
vendor optional
fields

IfVendoroptionalfieldsinAccountsPayablematchInventory
ControlReceiptsoptionalfields,vendoroptionalfielddatais
automaticallyinsertedinReceipts.
Iftheoptionalfieldsdefinedforthevendordonotmatch,the
defaultoptionalfieldvaluesspecifiedforReceiptsoptionalfields
willbeinserted.Youcanacceptorchangethevalue.
ReceiptheaderoptionalfieldsareforI/Creportingpurposes
only,andarenotpassedtoGeneralLedger.

Detail information

Click the Detail


button or press F9

13. Enterthefollowinginformationforeachdetaillineonareceipt
(presstheInsertkeytostartanewdetailline).
YoucanalsoclicktheDetailbuttonorpressF9todisplayreceipt
detailfieldsonaforminsteadofincolumns.
Note: IfyouhaveusedtheReceiptsformbefore,theorderin

whichsomecolumnsappearinthetableonyourcomputer
mightbedifferentfromtheorderwhichispresentedhere,
andsomecolumnsmightbehidden.

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Processing Receipts, Shipments, and Internal Usage

Item Number and Description.Entertheitemnumberof


theitembeingreceived,orselectthenumberfromthe
Finder.Youcanalsoentermanufacturersitemnumbersif
youusethem.TheItemDescriptionfieldappears
automatically.

Location.Enterthecodeoftheinventorylocationatwhich
youarereceivingtheunits,orselectthecodefromthe
Finder.

Quantity Received.Enterthenumberofunitsbeing
received.

Unit of Measure.Entertheunitofmeasureforthequantity
ofitemsbeingreceived,orselecttheunitfromtheFinder.

Unit Cost, Extended Cost.Typeovertheunitcostorthe


extendedcostifyouwanttochangethem.InventoryControl
automaticallydisplaystheitemsmostrecentcostintheUnit
Costfield.
Ifyoutypeanewunitcost,theprogramrecalculatesthe
extendedcost.Ifyoutypeanextendedcost,theprogram
recalculatestheunitcost.

Labels.Enterthenumberoflabelsthatyouwanttoprintfor
thisitem,ifany.InventoryControlautomaticallydisplays
thenumberyouenteredintheQuantityReceivedfieldif
youselectedtheRequireLabelsoption(seestep9,above).

Comments.EntercommentstoappearontheReceipts
PostingJournalregardingthedetailline(optional).

Manufacturers Item Number. Ifyouentereda


manufacturersitemnumberintheItemNumberfield,the
programreplacestheItemNumberfieldcontentswithyour
inventoryitemnumber,andplacesthemanufacturersitem
numberthatyouusedinthisfield.

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Transactions

Ifyouusemulticurrencyaccounting,enterthesecostsinthe
receiptcurrency.

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Processing Receipts, Shipments, and Internal Usage

Optional Fields.ClicktheOptionalFieldsZoombuttonto
selectoptionalfieldsfortheReceiptdetails.
WhenareceiptispostedthatcontainsReceiptDetails
optionalfieldinformation,theoptionalfieldinformationcan
bepassedtoGeneralLedger,dependingonyoursettingsfor
thefieldintheI/COptionalFieldsform.

To delete detail
lines

Todeleteadetailline,selectthelinebyclickingitwithamouse
orbyusingtheUpArroworDownArrowkey,thenpressthe
Deletekeyonyourkeyboard.
14. Whenyouarefinished,clicktheSaveorPostbutton.

IfyouchooseSave,InventoryControlsavesthetransaction
soyoucaneditandpostitlater,anddisplaysthefollowing
message:

Themessageprovidesyouwiththereceiptnumberand
remindsyouthatreceiptswillnotbecosteduntiltheyare
posted.(YoucanchooseinI/COptionswhethercosting
takesplacewhenyoupostorwhenyouperformdayend
processing.)

IfyouchoosePost,InventoryControlpoststhereceipt.
Notethefollowingpointsregardingposting:

Choose To Delete
During Posting

510

IfyouselectedtheoptionPromptToDeleteDuring
Posting,InventoryControldisplaysthefollowing
message:

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Ifyoudeletethepostedtransaction,youwillnotbeable
todrilldowntotheI/Ctransactiondetailsfromthe
GeneralLedgermodule.
Also,ifyoudeletethetransaction,youwillnotbeableto
recallthereceiptforreturnsoradjustments.
Cost Items During
Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcosts
forinquiries,reports,etc.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDay
End,youwillhavetorunDayEndProcessingtoupdate
itemcostsforinquiries,reports,etc.

15. Afterrecordingthereceiptnumberthatappears,clickClose.
After using

Ifyoucostitemsduringposting,youdonotneedtorunDay
Endtoupdatethisinformation.
ForinformationonrunningDayEndProcessing,seeChapter6,
DayEndandPeriodicProcessing.

PrinttheReceiptsPostingJournaltocheckyourpostedreceipt
transactions.
ForinformationonprintingtheReceiptsPostingJournal,see
Chapter7,Reports,inthisguide.

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RunDayEndProcessingtoupdateInventoryControlsaudit
data,costingdata,anditemstatisticsafteraddingreceipts.

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Editing Receipts
ThissectionexplainshowyouusetheReceiptsformto:

Editsavedreceipts.

Editincompletereceiptswhenyouwanttoreturngoodsto
suppliers(receiptreturns)ormodifysomereceiptinformation
(receiptadjustments),suchasitemcostsandtheadditionalcost.

Completereceipts.

InventoryControlletsyouperformthreetypesofactionswith
postedreceipts:

Enterandpostreturns.

Enterandpostadjustments.

Completethereceipt.

Youshouldcompletereceiptsthatyoudonotexpecttoeditagain.
YoushouldalsoperiodicallyusetheReceiptsformtocheckwhether
anyincompletereceiptsexistthatyouarenotgoingmodify.For
informationoncompletingreceipts,seepage517.
To edit an existing receipt:

512

1.

DoubleclicktheReceiptsiconintheI/CTransactionsfolder.

2.

WhentheReceiptsformappears:

ClicktheFinderorpressF5tolistexistingreceipts.

Clickthenavigationbuttonstodisplaythenextreceipt.

Enterthenumberforthereceiptthatyouwanttoedit.

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3.
Editing saved
receipts

Proceedtoeditthereceiptasfollows:

Ifyouareeditinganunpostedreceipt,youcanaddmore
receiptdetaillinesorchangeanyoftheinformationonthe
receipt.RefertotheprevioussetofinstructionsonAdding
Receipts.

Ifyouareeditingapostedreceipt,selectthetypeofedityou
wanttoperform(return,adjustment,complete).
Thenextthreesectionscontaininstructionsforthedifferent
waysyoucaneditpostedreceipts.Followtheinstructions
thatcoverthetypeofeditingyourequire.

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NotethattheTypefieldshownabovewillnotappearforan
upostedreceipt.

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Entering Receipt Returns


AfterselectingReturnasthetypeofedityouwanttoperformonthe
displayedreceipt,dothefollowing:
1.

FromtheProrate/LeaveAdditionalCostlist,selecteither:

Prorate. Tospecifythattheadditionalcostassignedtothe
goodsbeingreturnedisproratedtotheremaininggoodson
thereceipt.

Leave. Tospecifythattheadditionalcostisleftassignedto
theitemstowhichitwasoriginallyprorated.

Note: Ifyoureturnalloftheitemsonthereceipt,youmust

usetheAdjustmentsformifyouwanttowriteoffthe
additionalcostfromthereceipttoageneralledgerwriteoff
account,evenifyouselecttheProrateoption.
2.

Enterthenumberofunitsofanitembeingreturnedinthe
QuantityReturnedcolumnontheitemsnumbereddetailline
(presstheTabkeytomovetothenextdetaillineorclickitwith
yourmouse).
Youcanreturnunitsfromasmanydetaillinesasthereareon
thereceipt,butyoucannotreturnmoreitemsonanygivendetail
linethanwerereceivedonthatline(seetheQuantityReceived
columntocheckthenumberofitemsreceived).

Other changes
you can make

YoucanchangetheinformationorselectionintheDescription,
ReceiptDate,andYear/PeriodfieldsandintheComments
columnondetaillines.
3.

Whenyouarefinished,clicktheSaveorPostbutton.

IfyouchooseSave,InventoryControlsavesthetransaction
soyoucaneditandpostitlater.
Aswithreceiptentry,theprogramdisplaysamessagewith
thereceiptnumber,andremindsyouthatreceiptswillnot
becosteduntiltheyareposted.

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Choose To Delete
During Posting

IfyouchoosePost,InventoryControlpoststhereceipt.

IfyouselectedtheoptionPromptToDeleteDuring
Posting,InventoryControlwarnsyouthatyouwillnot
beabletodrilldowntotheI/Ctransactiondetailsfrom
GeneralLedgerifyoudeletethetransaction.
Also,ifyoudeletethetransaction,youwillnotbeableto
recallthereceiptformorereturnsoradjustments.

Cost Items During


Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcosts
forinquiries,reports,etc.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDay
End,youwillhavetorunDayEndtoupdateitemcosts
forinquiries,reports,etc.

4.

Afterrecordingthereceiptnumberthatappears,clickClose.

Entering Receipt Adjustments


AfterselectingAdjustmentasthetypeofedityouwanttoperform
onthedisplayedreceipt,dothefollowing:
Ifnecessary,changetheamountoftheadditionalcostbytyping
overit.
Examplesofadditionalcostsarelumpsumsincludedon
invoicesandcustombrokeragefees.
Change receipt
detail costs

2.

Inthedetailsection,changethecostofanyitemsreceivedby
typingovertheamountdisplayedineithertheAdjustedUnit
CostcolumnortheAdjustedCostcolumn.
Note: Theadjustedcostfieldsappearasnewcolumnswhen

youchoosetheAdjustmenttransactiontype.Youcannot
changetheoriginalUnitCostorExtendedCostfields.

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1.

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Other changes
you can make

IfyoutypeovertheunitcostintheAdjustedUnitCost
column,theprogramrecalculatestheextendedcostinthe
AdjustedCostcolumn,andviceversa.

Ifyouusemulticurrencyaccounting,enterunitcostsand
extendedcostsinthereceiptcurrency.

YoucanchangetheheaderinformationforDescription,Receipt
Date,Year/Period,andOptionalFields,and,inthedetailsgrid,
youcanchangetheCommentandOptionalFieldsentries.
3.

Whenyouarefinished,clicktheSaveorPostbutton.

IfyouchooseSave,InventoryControlsavesthetransaction
soyoucaneditandpostitlater.
Aswithreceiptentry,theprogramdisplaysamessagewith
thereceiptnumber,andremindsyouthatreceiptswillnot
becosteduntiltheyareposted.

Choose To Delete
During Posting

IfyouchoosePost,InventoryControlpoststhereceipt.

IfyouselectedtheoptionPromptToDeleteDuring
Posting,InventoryControlwarnsyouthatyouwillnot
beabletodrilldowntothetransactiondetailsfrom
GeneralLedgerifyoudeletethetransaction.
Also,ifyoudeletethetransaction,youwillnotbeableto
recallthereceiptformorereturnsoradjustments.

Cost Items During


Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcosts
forinquiries,reports,etc.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDay
End,youwillhavetorunDayEndProcessingtoupdate
itemcostsforinquiries,reports,etc.

Detail optional
fields

Iftheoptionalfieldsdefinedforreceiptdetailsmatchthe
GeneralLedgerTransactionDetailsoptionalfieldsdefined

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fortheInventoryControl,NonstockClearing,andPayables
Clearingaccounts(basedonitemsaccountset)oftheitems
specified,theoptionalfieldinformationwillbepassedto
GeneralLedgerandwillbeincludedinthejournalentryfor
eachdetail.
Theprogramdisplaysamessagethatprovidesyouwiththereceipt
number.
Completing Receipts
IfyouselectCompleteasthetypeofedityouwanttoperformonthe
displayedreceipt,youcaneitherpostthereceipttocompleteit,or
closetheformtocancel.
Youcannoteditanyinformationonareceiptwhenyouselect
Completeasthetypeofedit.
Youcandisplayacompletedreceiptafterposting,butyoucantadd
returnsoradjustmentstothereceipt.
Complete the receipt as follows:
SelectCompleteasthetransactiontype.

2.

ClickthePostbutton.

Choose To Delete
During Posting

IfyouselectedtheoptionPromptToDeleteDuringPosting,
InventoryControlwarnsyouthatyouwillnotbeableto
drilldowntothetransactiondetailsfromGeneralLedgerif
youdeletethetransaction.

Cost Items During


Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcostsfor
inquiries,reports,etc.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDayEnd,
youwillhavetorunDayEndProcessingtoupdateitem
costsforinquiries,reports,etc.

3.

Afterrecordingthereceiptnumberthatappears,clickClose.

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1.

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After using

Aftereditingreceipts,dothefollowing:

RunDayEndProcessingtoupdateInventoryControlsaudit
data,costingdata,anditemstatistics.
ForinformationonrunningDayEndProcessing,seeChapter6,
DayEndandPeriodicProcessing,inthismanual.

PrinttheReceiptsPostingJournaltocheckthereceiptreturnsor
adjustmentsyouposted.
ForinformationonprintingtheReceiptsPostingJournal,see
PostingJournalsinChapter7,Reports,inthismanual.

Using the Shipments Form


YouusetheShipmentsformforshippingitemsoutofinventoryand
forreturningitemstoinventory(salesreturns).
Using Inventory
Control with Order
Entry

IfyouusetheOrderEntryprogram,youcanprocessshipmentsand
salesreturnsineitherInventoryControlorOrderEntry.Formore
information,seeUsingInventoryControlwithOtherSageAccpac
AccountingProgramsinChapter2ofthisguide.
ToopentheShipmentsform,doubleclicktheShipmentsiconinthe
I/CTransactionsfolder.
Youcanchangetheorderandwidthofcolumns,andhidecolumns
intheShipmentsform,sothatitbestmeetsyourrequirements.See
MovingColumnsofDataintheSystemManagerUserGuide.
ReadtheProcessingShipmentssectioninChapter2for
backgroundinformationaboutshipments.

Entering Shipments and Sales Returns


YouusetheShipmentsformtoenter,save,andpostshipmentsof
itemsfrominventoryandreturnsofitems(salesreturns)to
inventory.Youcaneditshipmentsandreturnsuntilyoupostthem.

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To enter a shipment or sales return:


1.

DoubleclicktheShipmentsiconintheI/CTransactionsfolder.

2.

PresstheTabkeytostartanewshipment.
Theprogramautomaticallyassignstheshipmentnumberifyou
leave***NEW***intheShipmentNumberfield.The
programgeneratedshipmentnumberisdeterminedbysettings
intheI/COptionsform.

Shipmentnumberscancontainletters,numbers,andspecial
characters(suchas*,&,or#).Lettersautomaticallyappearin
uppercasewhenyoutypethem.
3.

ForEntryType,selectShipmentifyouareenteringashipment,
orReturnifyouareenteringasalesreturn.

4.

IfyouwanttochangethedateintheShipDatefield,typeoverit
orclickthecalendarbuttontodisplaythecalendar.Inventory
Controlautomaticallydisplaysthesessiondate.

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Youcanalsoassignyourownshipmentnumbersforexample,
basedonthedateandcustomernumber.Inanycase,the
shipmentnumbermustbeunique,andupto22characterslong
todistinguishthenewshipmentfromother,existingshipments.

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Posting date

5.

Changethepostingdateforthetransaction,ifnecessary.Thisis
thedatefortransactionsbeingpostedtotheGeneralLedger,so
italsodeterminesthecontentsofthefiscalYear/Periodfield.
DependingonyoursettingsintheI/COptionsform,Inventory
Controlautomaticallydisplaysthesessiondateortheshipdate
bydefaultinthisfield

6.

Enteradescriptionfortheshipmentorsalesreturn(optional).

7.

Enterareference,suchasapurchaseordernumber(optional).

8.

Enteracustomernumber(optional).

Sage Accpac A/R

IfyouuseAccountsReceivable,youcanselectacustomer
numberfromtheFinder.
9.

Enterthenameofthecustomerscontactpersonorposition
(optional).
Ifacontactnameorpositionisdisplayed(fromanAccounts
Receivablecustomerrecord),youcantypeoveritifyouwant.

Price list code

10. Enterorchangethepricelistcode(ifthereisone),orselectone
fromtheFinder.Thiscodeidentifiesthedefaultpricelistfor
itemdetaillines.
Ifyouwantallitempricesondetaillinestoautomaticallycome
fromonepricelist,specifythepricelistyouwantinthisfield
beforeyoustarttoentertransactiondetails.
Tousethedefaultpricelistspecifiedineachitemrecord,leave
thisfieldblank.

Accounts
Receivable
customer price list

IfyouspecifydefaultcustomerpricelistsinAccounts
Receivablecustomerrecords,thecustomerpricelistwillappear
inthePriceListfieldwhenyouselectacustomer.Youcan
changethepricelistcodethatappears.
11. ClicktheOptionalFieldsZoombuttontoaddoneormore
optionalfieldsassignedtoShipments.

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AcheckmarkappearsinthecheckboxnexttotheOptional
Fieldslabeltoletyouknowthatoneormoreoptionalfieldshave
beenaddedtotheshipmentheader.
TheShipmentsheaderoptionalfieldsareforreportingpurposes
only,andwillnotbepassedtoGeneralLedger.
12. Ifyouusemulticurrencyaccounting,fillinthecurrency
informationasfollows:
Currency.Enterthecurrencycodeforitempricesonthe
shipmentorsalesreturn,orselectthecodefromtheFinder.The
programdisplaysthecustomerscurrencybydefault,butyou
canchangeit.(TheCurrencyfieldappearsonlyinmulticurrency
ledgers.)
Exchange Rate.Theprogramautomaticallydisplaysthe
currentexchangeratefortheshipmentcurrency.
Youcantypeoverthedisplayedexchangerateifyouwantto
changeit,oryoucanselectadifferentexchangeratefromthe
RateSelectiondialogbox.OpentheRateSelectiondialogboxby
clickingtheZoombuttonorbypressingtheF9keywhenyour
cursorisintheExchangeRatefield.

Detail information

Click the Detail


button or press F9

13. Enterthefollowinginformationforeachdetaillineona
shipmentorsalesreturn(presstheTabkeyortheInsertkeyto
movetoanewdetailline).
YoucanalsoclicktheDetailbuttonorpressF9todisplaythe
detailfieldsinaforminsteadofincolumns.
Note: Ifyouhavechangedthecolumnorder,theorderin

whichsomecolumnsappearonyourcomputerwillbe
differentthanwhatispresentedhere.Youmayalsofindthat
somecolumnshavebeenhidden.

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InventoryControldisplaystheExchangeRatefieldonlyifthe
currencyyouspecifyisnotthefunctionalcurrency.

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Item Number.Entertheitemnumberoftheitembeing
shippedorreturned,orselectthenumberfromtheFinder.
Youcanalsoentermanufacturersitemnumbersifyouuse
them.Thedescriptionappearsautomatically.

Category.Ifyouwanttochangethecategorycode,type
overitorselectonefromtheFinder.InventoryControl
automaticallydisplaysthecategorycodefromtheitem
recordoftheitembeingshippedorreturned.

Location.Enterthecodefortheinventorylocationfrom
whichyouareshippingtheunits(ortowhichyouare
returningtheunits),orselectthecodefromtheFinder.

Quantity.Enterthenumberofunitsbeingshippedor
returned.
Youcanshipmoreunitsthanareinstockifyouturnedon
theAllowNegativeInventoryLevelsoptionintheI/C
Optionsform.

Unit of Measure.Ifyouwanttochangetheunitofmeasure,
typeoveritorselectonefromtheFinder.InventoryControl
automaticallydisplaysthestockingunitfortheitemsbeing
shippedorreturned(ortheunitofmeasurespecifiedbythe
manufacturersitemnumber).

Price List.UsetheFindertochooseacodefromthelistof
pricelistsforthatitem.
Bydefault,theprogramdisplaysthepricelistcodefromthe
fieldintheshipmentheader,orfromtheitemrecordifthe
pricelistfieldisblank.

Unit Price, Extended Price.Tochangeprices,typeoverthe


unitpriceortheextendedpriceoftheitem.
Theprogramautomaticallydisplayspriceswhenyouenter
theitemnumber,unlesstheitemisnotonthepricelist
selectedforthedetailline.

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Ifyouenterorchangeaunitprice,theprogramcalculates
theextendedprice.Ifyouenterorchangeanextendedprice,
theprogramcalculatestheunitprice.
Ifyouusemulticurrencyaccounting,enterpricesinthe
source(customers)currency.Theprogramwillnotdisplay
itempricesautomaticallyunlessthepricelistyouspecify
listspricesinthecurrencyspecifiedintheCurrencyfield.

Unit Cost, Extended Cost.Whenshippingitemsthatusethe


userspecifiedcostingmethod,entertheunitorextended
cost.Youcannotentercostswhenshippingitemsthatdonot
useuserspecifiedcosting.
Forallsalesreturns,theprogramautomaticallydisplaysthe
itemsmostrecentcost,whichyoucanchange.
Ifyouenterorchangetheunitcost,theprogramcalculates
theextendedcost.Ifyouenterorchangetheextendedcost,
theprogramcalculatestheunitcost.
Ifyouusemulticurrencyaccounting,entercostsinyour
functional(home)currency.

IfyouselectYesintheSerialNumberscolumn,youcanclick
theZoombuttonintheSerialNumberscolumnheading(or
pressShift+F9)orclicktheZoombuttonbesidetheSerial
NumbersfieldintheDetailsformtoaddaserialnumberto
therecord.

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Serial Numbers.SelectYesifyouwanttoenterserial
numbersfortheitembeingshippedorreturned;otherwise,
selectNo.(Doubleclickthefieldwithamouse,ortabtothe
fieldandthenpresstheSpacebartotogglebetweenYesand
No.)Youhavethischoiceonlyifthedefaulthasbeensetto
Yes.

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Enterasmanyserialnumbersasyouneedfortheunits
beingshippedorreturned.Serialnumberscancontainupto
22characters,includingnumbers,letters,punctuationmarks
(suchas!and?),andsymbols(suchas@and$).Pressthe
TabkeyortheInsertkeytostartanewlineintheSerial
Numbersform.

Comments.Enteranycommentsyouwanttoappearonthe
ShipmentsPostingJournalregardingthedetailline
(optional).

Contract / Project / Category / WIP Account & Description.


ThesefieldsappearifyouhaveSageAccpacProjectandJob
Costing.
IfyouuseProjectandJobCostingtoassigngoodstojobs,
theshipmenttransactionscreatedbyProjectandJobCosting
willappearinInventoryControl.Note,however,thatyou
cannotusethesefieldsintheInventoryControlprogram.

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Manufacturers Item Number. Ifyouentereda


manufacturersitemnumberintheItemNumberfield,the
programreplacestheItemNumberfieldcontentswithyour
inventoryitemnumber,andplacesthemanufacturersitem
numberthatyouusedinthisfield.

Optional Fields.ClicktheZoombuttoninthecolumn
heading(orbesidethefieldinthedetailform)toopenthe

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OptionalFieldsselectionform,andthenclicktheOptional
FieldFindertoselectaShipmentDetailsoptionalfield.
Accounts
Receivable
optional fields

IfCustomeroptionalfieldsinAccountsReceivablematch
theoptionalfieldsinInventoryControlShipments,
Customeroptionalfieldsdataisautomaticallyinsertedin
InventoryControlShipments.
Iftheoptionalfieldsassignedtocustomerrecordsdonot
matchtheI/Coptionalfields,thedefaultoptionalfield
valuesspecifiedforI/CShipmentsoptionalfieldswillbe
inserted.Youcanacceptorchangethefieldinformation.

If you use the Sage


Accpac Project
and Job Costing
module

To delete detail
lines

Todeleteadetailline,selectthelinebyclickingitwiththe
mouseorbyusingtheUpArroworDownArrowkey,andthen
presstheDeletekey.
14. Whenyouarefinished,clicktheSaveorPostbutton.

IfyouchooseSave,InventoryControlsavesthetransaction
soyoucaneditandpostitlater.
Theprogramdisplaysamessagewiththeshipmentnumber,
andremindsyouthatshipmentswillnotbecosteduntilthey
areposted.

Choose To Delete
During Posting

IfyouchoosePost,InventoryControlpoststheshipment.

IfyouselectedtheoptionPromptToDeleteDuring
Posting,InventoryControlwarnsyouthatyouwillnot
beabletodrilldowntothetransactiondetailsfrom
GeneralLedgerifyoudeletethetransaction.

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IfthetransactionanddetailoptionalfieldsforProjectand
JobCostingmaterialusageandmaterialreturnmatchthe
InventoryControlShipmentheaderanddetailoptional
fields,theoptionalfieldsdataisautomaticallypassedtoI/C
Shipments.InventoryControlwillthenpassthedatato
GeneralLedgerifappropriate.

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Also,ifyoudeletethetransaction,youwillnotbeableto
recalltheshipmenttoenterreturns.
Cost Items During
Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcosts
forinquiries,reports,etc.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDay
End,youwillhavetorunDayEndtoupdateitemcosts
forinquiries,reports,etc.

Posting shipments
having optional
fields

IftheoptionalfieldsdefinedforShipmentdetailsmatchthe
GeneralLedgerTransactiondetailsoptionalfieldsdefined
fortheInventoryControl,NonstockClearing,Costof
GoodsSold,andCostVarianceaccountsoftheitems
specified,theoptionalfieldinformationwillbepassedto
GeneralLedgerandwillbeincludedinthejournalentryfor
eachaccount.
15. Afterrecordingtheshipmentnumberthatappears,clickClose.

After using

Afterpostingyourshipments,runDayEndProcessingtoupdate
InventoryControlsauditdata,costingdata,anditemstatistics.
ForinformationonrunningDayEndProcessing,seeChapter6,
DayEndandPeriodicProcessing,inthismanual.

PrinttheShipmentsPostingJournaltochecktheshipmentand
salesreturntransactionsyouposted.
ForinformationonprintingtheShipmentsPostingJournal,see
PostingJournalsinChapter7,Reports.

Using the Internal Usage Form


YouusetheInternalUsageformtomoveitemsoutofinventoryfor
useinyourbusiness.
IfyouuseSageFixedAssets(FAS)tomanagethefixedassetsinyour
company,youcanmarkgoodsthataretakenoutofinventoryfor

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internaluseasfixedassets.SageAccpacERPwilltransfertheasset
informationtoFAS.
Using Inventory
Control with
Purchase Orders

IfyouusethePurchaseOrdersprogram,youcanprocessreceipts
forgoodsusedbyyourcompany.However,ifyoualreadyreceived
goodsintoinventory,youmustusetheInternalUsageformto
reducetheinventoryvalueandaddthecostoftheitemasan
expenseoranasset(dependingonthetypeofitem).
Formoreinformation,seeUsingInventoryControlwithOtherSage
AccpacAccountingProgramsinChapter2ofthisguide.
ToopentheInternalUsageform,doubleclicktheInternalUsage
iconintheI/CTransactionsfolder.
Youcanchangetheorderandwidthofcolumns,andhidecolumns
intheShipmentsform,sothatitbestmeetsyourrequirements.See
MovingColumnsofDataintheSystemManagerUserGuide.
ReadtheProcessingShipmentssectioninChapter2for
backgroundinformationaboutshipments.
Entering Internal Usage Transactions

To enter an internal usage transaction:


1.

DoubleclicktheInternalUsageiconintheI/CTransactions
folder.

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YouusetheInternalUsageformtoenter,save,andpostmovements
ofitemsfrominventoryforuseinyourbusiness,anddebitan
appropriateexpenseorassetaccount(dependingonthetypeof
item)withthecostoftheinventoryitem.Youcaneditinternalusage
transactionsuntilyoupostthem.

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2.

PresstheTabkeytostartanewtransaction.
Theprogramautomaticallyassignsthedocumentnumberifyou
leave***NEW***intheInternalUsageNumberfield.The
programgeneratednumberisdeterminedbysettingsintheI/C
Optionsform.
Youcanalsoassignyourowndocumentnumbersforexample,
basedonthedateanddepartmentnumber.Inanycase,the
numbermustbeunique,andupto22characterslongto
distinguishthenewinternalusagetransactionfromother,
existingtransactions.
Documentnumberscancontainletters,numbers,andspecial
characters(suchas*,&,or#).Lettersautomaticallyappearin
uppercasewhenyoutypethem.

Posting date

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3.

IfyouwanttochangethedateintheInternalUsageDatefield,
typeoveritorclickthecalendarbuttontodisplaythecalendar.
InventoryControlautomaticallydisplaysthesessiondate.

4.

Changethepostingdateforthetransaction,ifnecessary.Thisis
thedatefortransactionsbeingpostedtotheGeneralLedger,so
italsodeterminesthecontentsofthefiscalYear/Periodfield.

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DependingonyoursettingsintheI/COptionsform,Inventory
Controlautomaticallydisplaysthesessiondateorthedocument
datebydefaultinthisfield
5.

Enteradescriptionfortheinternalusagetransaction,suchas
whichdepartmentorderedtheitems(optional).

6.

Enterareference,suchasarequisitionnumber(optional).

7.

Enterorselectthepersoninyourcompanywhoorderedthe
goods.(optional).

Sage Accpac
US/Canadian P/R

IfyouusetheUSorCanadianPayrollmodule,youcanchoose
employeesfromtheFinder.
8.

ClicktheOptionalFieldsZoombuttontoaddoneormore
optionalfieldsassignedtointernalusagetransactions.
AcheckmarkappearsinthecheckboxnexttotheOptional
Fieldslabeltoletyouknowthatoneormoreoptionalfieldshave
beenaddedtothetransactionheader.
TheInternalUsageheaderoptionalfieldsareforreporting
purposesonly,andwillnotbepassedtoGeneralLedger.

Detail information

Enterthefollowinginformationforeachdetaillineonan
internalusagetransaction(presstheTabkeyortheInsertkeyto
movetoanewdetailline).
YoucanalsoclicktheDetailbuttonorpressF9todisplaythe
detailinformationinaforminsteadofinthecolumnargrid.
Note: Ifyouhavechangedthecolumnorder,theorderin

whichsomecolumnsappearonyourcomputerwillbe
differentthanwhatispresentedhere.Youmayalsofindthat
somecolumnshavebeenhidden.

Item Number.Entertheitemnumberoftheitemyouare
removingfrominventory,orselectthenumberfromthe
Finder.Youcanalsoentermanufacturersitemnumbersif
youusethem.Thedescriptionappearsautomatically.

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Click the Detail


button or press F9

9.

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Processing Receipts, Shipments, and Internal Usage

Category.Ifyouwanttochangethecategorycode,type
overitorselectonefromtheFinder.InventoryControl
automaticallydisplaysthecategorycodefromtheitem
record.

Location.Enterthecodefortheinventorylocationfrom
whichyouaretakingtheunits,orselectthecodefromthe
Finder.

Quantity.Enterthenumberofunits.Youcantakemore
unitsthanareinstockifyouturnedontheAllowNegative
InventoryLevelsoptionintheI/COptionsform.

Unit of Measure.Ifyouwanttochangetheunitofmeasure,
typeoveritorselectonefromtheFinder.InventoryControl
automaticallydisplaysthestockingunitfortheitemsbeing
shippedorreturned(ortheunitofmeasurespecifiedbythe
manufacturersitemnumber).

Unit Cost, Extended Cost.Whentakingitemsthatusethe


userspecifiedcostingmethod,entertheunitorextended
cost.Youcannotentercostsforitemsthatdonotuseuser
specifiedcosting.
Ifyouenterorchangetheunitcost,theprogramcalculates
theextendedcost.Ifyouenterorchangetheextendedcost,
theprogramcalculatestheunitcost.

Serial Numbers.SelectYesifyouwanttoenterserial
numbersfortheitem;otherwise,selectNo.(Doubleclickthe
fieldwithamouse,ortabtothefieldandthenpressthe
SpacebartotogglebetweenYesandNo.)Youhavethis
choiceonlyifthedefaulthasbeensettoYes.
IfyouselectYesintheSerialNumberscolumn,youcanclick
theZoombuttonintheSerialNumberscolumnheading(or
pressShift+F9)orclicktheZoombuttonbesidetheSerial
NumbersfieldintheDetailsformtoaddaserialnumberto
therecord.

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Processing Receipts, Shipments, and Internal Usage

Enterasmanyserialnumbersasyouneed.Serialnumbers
cancontainupto22characters,includingnumbers,letters,
punctuationmarks(suchas!and?),andsymbols(suchas@
and$).PresstheTabkeyortheInsertkeytostartanewline
intheSerialNumbersform.
Comments.Enteranycommentsyouwanttoappearonthe
ShipmentsPostingJournalregardingthedetailline
(optional).

Usage Account andDescription. Entertheexpenseorasset


accounttowhichyouaredebitingthisentry.Forexample,
thistransactionmightdebittheOfficeSuppliesexpense
account.

Fixed Asset. ThisfieldappearsifyouhaveSageFixed


Assets(FAS).
IfyouuseSageFixedAssetstomanagethefixedassetsin
yourcompany,youcanmarkgoodsthataretakenoutof
inventoryforinternaluseasfixedassets.

DoubleclicktheFixedAssetscolumnoftheentrygrid
todisplayYes,andthenclicktheFixedAssetscolumn
headingtodisplaytheFixedAssetsform.

Onthezoomedform,selecttheFixedAssetscheckbox
andclicktheZoombuttontodisplaytheFixedAssets
form.

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Processing Receipts, Shipments, and Internal Usage

Complete these fields on the Fixed Assets form:


Sage FAS Template. Ifyouwanttouseadifferenttemplate

fromtheonedisplayedontheFixedAssetsform,usethe
FinderfortheSageFASTemplatefieldtoselectadifferent
one.Otherwise,eitheracceptthedefaulttemplatecodethat
appearsorcleartheentryfromthisfield.(Youdonothave
touseatemplatetocreatetheassetinSageFAS.)
Description. UsetheDescriptionfieldtoenterthedescription
thatyouwanttousefortheassetinSageFAS.
Separate Assets. Ifthequantityismorethanone,andyou
wanttocreateseparateassetrecordsforeachiteminSage
FAS,selecttheSeparateAssetsoption.

TheprogramallocatestheSageFASvalueenteredonthe
FixedAssetsformproportionatelytoeachSageFASrecordit
creates.Forexample,foraquantityof10andavalueof
$25,000,theprogramcreates10assetrecordswithavalueof
$2,500each.
Sage FAS Quantity. Enterthequantityofassetitemsyouare

removingforinternaluse.
Sage FAS UOM. Typetheunitofmeasureforthequantityyou

entered.
Sage FAS Value. TypethevaluetobookfortheassetinSage

FAS.

532

Manufacturers Item Number. Ifyouentereda


manufacturersitemnumberintheItemNumberfield,the
programreplacestheItemNumberfieldcontentswithyour
inventoryitemnumber,andplacesthemanufacturersitem
numberthatyouusedinthisfield.

Optional Fields.ClicktheZoombuttoninthecolumn
heading(orbesidethefieldinthedetailform)toopenthe
OptionalFieldsselectionform,andthenclicktheOptional

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Processing Receipts, Shipments, and Internal Usage

FieldFindertoselectanInternalUsageDetailsoptional
field.
To delete detail
lines

Todeleteadetailline,selectthelinebyclickingitwiththe
mouseorbyusingtheUpArroworDownArrowkey,andthen
presstheDeletekey.
10. Whenyouarefinished,clicktheSaveorPostbutton.

IfyouchooseSave,InventoryControlsavesthetransaction
soyoucaneditandpostitlater.
Theprogramdisplaysamessagewiththeinternalusage
number,andremindsyouthattransactionswillnotbe
costeduntiltheyareposted.

IfyouchoosePost,InventoryControlpoststhetransaction.

IfyouselectedtheoptionPromptToDeleteDuring
Posting,InventoryControlwarnsyouthatyouwillnot
beabletodrilldowntothetransactiondetailsfrom
GeneralLedgerifyoudeletethetransaction.

Cost Items During


Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcosts
forinquiries,reports,etc.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDay
End,youwillhavetorunDayEndtoupdateitemcosts
forinquiries,reports,etc.

Posting
transactions with
optional fields

Iftheoptionalfieldsdefinedfortransactiondetailsmatch
theGeneralLedgerTransactiondetailsoptionalfields
definedfortheInventoryControl,InternalUsage,Nonstock
Clearing,andCostVarianceaccountsoftheitemsspecified,
theoptionalfieldinformationwillbepassedtoGeneral
Ledgerandwillbeincludedinthejournalentryforeach
account.
11. Afterrecordingthetransactionnumberthatappears,clickClose.

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Choose To Delete
During Posting

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Processing Transfers, Adjustments, and Assemblies

After using

Afterpostingyourinternalusagetransactions,runDayEnd
ProcessingtoupdateInventoryControlinformationthatisnot
updatedduringposting.
ForinformationonrunningDayEndProcessing,seeChapter6,
DayEndandPeriodicProcessing,inthismanual.

PrinttheInternalUsagePostingJournaltocheckthetransactions
youposted.
ForinformationonprintingtheInternalUsagePostingJournal,
seePostingJournalsinChapter7,Reports.

Processing Transfers, Adjustments, and Assemblies


Thissectiondescribestheformsyouusetoenterandposttransfers,
adjustments,assembliesanddisassemblies,rundayendprocessing,
andprintthepostingjournalreport.
TheTransfers,Adjustments,andAssembliesiconsarefoundinthe
Transactionsfolder,theDayEndProcessingiconislocatedinthe
PeriodicProcessingfolder,andthePostingJournalsiconislocatedin
thePrice/SalesAnalysisReportsfolder.
Transfers

Ifyoustoreitemsatmorethanonelocation,useTransferstoenter
andpoststocktransfersbetweenphysicalinventorylocationsandto
importtransfertransactions.

Adjustments

UseAdjustmentstoenterandpostadjustmentstoitemquantities
andcostsandtoimportadjustmenttransactions.

Assemblies

UseAssembliestoenterandpostassembliesanddisassembliesof
masteritemsandtoimportassemblytransactions.

Running Day End Processing and Printing Posting Journals


RunDayEndProcessingtocreatepostingjournalsoftheInventory
ControltransactionspostedsincethelasttimeyouranDayEnd

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Processing Transfers, Adjustments, and Assemblies

Processing(andtogenerategeneralledgertransactions),andthen
printthePostingJournalreport.
Day End Processing
1.

DoubleclicktheDayEndiconinthePeriodicProcessingfolder.

2.

ClicktheProcessbutton.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDayEnd,
runningDayEndalsoupdatesitemcostsforinquiries,
reports,etc.

Cost Items During


Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlcalculatesandupdatesitemcostsfor
inquiries,reports,etc.whenyouposttransactions.

Posting Journals

1.

DoubleclickthePostingJournalsiconinthePrice/SalesAnalysis
Reportsfolder.

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Processing
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Postingjournalslisttheentriesfromtransactionsyoupostedsince
thelasttimeyouranDayEndProcessing.Youcanalsoreprint
previouslyprintedjournals.

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Processing Transfers, Adjustments, and Assemblies

2.

Selectthepostingjournalthatyouwanttoprint,theorderfor
listingtransactions,andtheDayEndnumbersthatyouwantto
include.
AcceptthedefaultDayEndnumberstoprintallunprinted
transactions.

Using the Transfers Form


YouusetheTransfersformtoenterandpoststocktransfersbetween
physicalinventorylocationsifyoustoreitemsatmorethanone
location.
InventoryControlletsyoutransfergoodsbetweenlocationsusing
twodifferentmethods:

536

Directly(andimmediately)tothedestinationlocation.

Viaagoodsintransitlocationtothedestinationlocation,and
specifyingatransfernumbertotracktheshipment.

Goodsintransitareshippedusingonetransactionatthe
shippinglocationandareseparatelyreceivedatthe
destinationlocation.

Goodsintransitlocationsshouldbedefinedaslogical
inventorylocations,ratherthanphysicalones.

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Processing Transfers, Adjustments, and Assemblies

Becauseitemsareseparatelyshippedandreceived,goods
fromasingleshipmentcantravelondifferenttrucksandbe
receivedinseparatelotsatdifferenttimes.

ReadtheProcessingTransferssectioninChapter2ofthisguide
forbackgroundinformationabouttransfers.
To enter a transfer:
1.

DoubleclicktheTransfersiconintheI/CTransactionsfolder.

2.

PresstheTabkeytostartanewtransfer.
Theprogramautomaticallyassignsthedocumentnumberifyou
leave***NEW***intheDocumentNumberfield.The
programgeneratedtransferdocumentnumberisdeterminedby
settingsintheI/COptionsform.
Youcanalsoassignyourowndocumentnumberforexample,
basedonthedateandwaybillnumber.Inanycase,the
documentnumbermustbeunique,andupto22characterslong
todistinguishthenewtransferfromother,existingtransfers.

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Processing Transfers, Adjustments, and Assemblies

Transferdocumentnumberscancontainletters,numbers,and
specialcharacters(suchas*,&,or#).Lettersautomatically
appearinuppercasewhenyoutypethem.
3.

Selectthetypeoftransfertransactionyouareentering.

Transfer. Letsyoumovegoodsdirectlyandinstantly
betweentwolocationswithoutusingagoodsintransit
location.

Transit Transfer. Letsyoumovegoodsfromonelocationinto


transit.

Transit Receipt. Letsyoureceivegoodscurrentlyintransit


atthedestinationlocation.

4.

Enterthetransfernumberfromapreviouslyenteredtransit
transferifyouarereceivingthegoodsatadestinationlocationor
ifyouareaddingtothegoodsbeingmovedintotransit.

5.

TypeovertheDocumentDateifyouwanttochangeit(orclick
theCalendarbuttontoselectanewdate).InventoryControl
automaticallydisplaysthesessiondate.

6.

Changethepostingdateforthetransactionifnecessary.Thisis
thedatefortransactionsbeingpostedtotheGeneralLedger,so
italsodeterminesthecontentsofthefiscalYear/Periodfield.
DependingonyoursettingsintheI/COptionsform,Inventory
Controlautomaticallydisplaysthesessiondateorthetransfer
datebydefaultinthisfield.

Additional costs

538

7.

Enteranexpectedarrivaldateforthegoodsyouaretransferring.

8.

Ifthetransferinvolvesadditionalcoststhatis,costsbeyond
thoseoftheitemsthemselvesyoucanentertheamountinthe
additionalcostfield.

9.

Intheprorationmethodfieldyoucanselectfromanumberof
waysofdividingthecostsbetweentheitemsinthetransfer:

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Processing Transfers, Adjustments, and Assemblies

Ifyouselecttheproratemanuallyoption,youmustenteran
amountinthemanualprorationcolumnwhenyouenterdetail
information.Ifyouchooseanyotheroption,theprogramwill
calculatetheitemsshareoftheadditionalcostsandshowitin
theextendedcostscolumn.
10. Enteradescriptionforthetransfer(optional).
11. Enterareference,suchasthereasonformakingthestock
transfer(optional).
12. ClicktheOptionalFieldsZoombuttontofillinoneormore
optionalfieldsassignedtoTransfers.
Header optional
fields

TheoptionalfieldsfromthetransferheaderareforI/Creporting
purposesonlyandwillnotbepassedtoGeneralLedger.
13. Enterthefollowinginformationforeachnumbereddetaillineon
atransfer(presstheTabkeyortheInsertkeytomovetoanew
detailline).

Click the Detail


button or press F9

YoucanalsoclicktheDetailbuttonorpressF9todisplaythe
detailfieldsusingaforminsteadofincolumns.
Note: IfyouhaveusedtheTransfersformbefore,theorder

inwhichsomecolumnsappearmaybedifferentfromwhat
ispresentedhere,andsomecolumnscouldbehidden.
Also note: Somecolumnsappearonlyifyouaremovingitems

throughagoodsintransit(GIT)location.

Item Number.Entertheitemnumberoftheitembeing
transferred,orselectthenumberfromtheFinder.Youcan
alsoentermanufacturersitemnumbersifyouusethem
(suchasUPCbarcodes).

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Detail information

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Processing Transfers, Adjustments, and Assemblies

From Location.Enterthecodeoftheinventorylocation
fromwhichyouaretransferringstock,orselectthecode
fromtheFinder.
Ifyouareenteringatransitreceipt(receivinggoodsfroma
goodsintransitlocation),youcannotchangethisfield.

GIT Location.Ifyouareenteringatransittransfer,enterthe
codeforthegoodsintransitinventorylocation.
Ifyouareenteringatransitreceipt(receivinggoodsfroma
goodsintransitlocation),youcannotchangethisfield.

To Location.Enterthecodeoftheinventorylocationto
whichyouaretransferringstock,orselectthecodefromthe
Finder.Youcannotchangethislocationwhenyouare
receivinggoods.
IfyoudidnotturnontheAllowItemsAtAllLocations
optionintheOptionsform,youmusthavespecifiedthatthe
itemisallowedattheinventorylocationtowhichyouare
transferringstock.

Requested Quantity.Thisfieldappearsonlyifyouare
usingagoodsintransitlocation,andisusefulwhenyouare
addingtoatransferoversomeperiodoftime(forexample,
loadingseveraltrucksoveraperiodofdays).
Thetransferquantitycannotexceedtheamountrequested.

540

Unit of Measure.Enterorselecttheunitofmeasureforthe
requestedquantity.

Outstanding Quantity.Thisistheamountstillrequiredto
meettherequestedquantity.

Transfer Quantity.Enterthenumberofunitstotransfer
betweenlocations.

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Processing Transfers, Adjustments, and Assemblies

Youcantransfermoreunitsthanareinstockifyouturned
ontheAllowNegativeInventoryLevelsoptioninthe
Optionsform.
Transfer Unit.Ifyouwanttochangetheunitofmeasure,
typeoveritorselectonefromtheFinder.InventoryControl
automaticallydisplaysthestockingunitfortheitemsbeing
transferred.

Transferred to Date.Thisisthenumberofunitspreviously
enteredforthistransfertotheGITlocation.

Manual Proration.IfyouchoseProrateManuallyasthe
prorationmethod,entertheportionofadditionalcost
attachedtothisitem.

Received to Date.Thisisthenumberofunitsreceived
fromtheGITlocationforthistransfer.

Unit Weight, Extended Weight.Makesurethatyouenter


thisinformationwhentransferringitemsthatusecost
prorationbyweight.Checkthatyouareusingthecorrect
weightunitofmeasure.

Weight Unit of Measure.Thisistheunitofmeasureforthe


weightofeachtransferunit.(Forexample,thismaybe
poundsorkilogramsforeachboxofnails.)

Weight Conversion Factor.Thisisthefactorforconverting


betweentheweightunitofmeasurethatyouchoseandthe
defaultweightunitofmeasureusedbyInventoryControl.

Unit Cost, Extended Cost.Whentransferringitemsthatuse


theuserspecifiedcostingmethod,entertheunitcostorthe
extendedcost.Youcannotentercostswhentransferring
itemsthatdonotuseuserspecifiedcosting.
Ifyouenterorchangetheunitcost,theprogramcalculates
theextendedcost.Ifyouenterorchangetheextendedcost,
theprogramcalculatestheunitcost.

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Processing Transfers, Adjustments, and Assemblies

Ifyouusemulticurrencyaccounting,entercostsinyour
functional(home)currency.

Completing lines
before full receipt

Completed.Checkthecompletedfieldtocompletethe
transaction.
Note: Generally,youwillcompletealineforaGIT

transferonreceiptofallgoods.Ifyoucompleteitbefore
allgoodsarereceived,theunreceiveditemswillremain
intheGITlocation,andyouwillhavetocreateanew
transfertomovethemtothedestinationlocation.

Comments.Enteranycommentsyouwanttoappearonthe
TransfersPostingJournalregardingthedetailline(optional).

Manufacturers Item Number. Ifyouentereda


manufacturersitemnumberintheItemNumberfield,the
programreplacestheItemNumberfieldcontentswithyour
inventoryitemnumber,andplacesthemanufacturersitem
numberthatyouusedinthisfield.

Optional Fields.ClicktheZoombuttoninthecolumn
heading(orbesidethefieldinthedetailform)toadd
TransferDetailsoptionalfields.
Iftheoptionalfieldsdefinedfortheitemmatchtheoptional
fieldsdefinedforTransferDetails,theoptionalfieldvalues
fortheitemswillbeinsertedautomaticallyintheTransfers
detailsgrid.Iftheoptionalfieldsdefinedfortheitemdonot
match,thedefaultoptionalfieldvaluesspecifiedfor
TransferDetailsoptionalfieldswillbeinserted.Youcan
acceptorchangethevalue.

To delete detail
lines

542

Ifyouwanttodeleteadetaillineforanyreason,selecttheline
byclickingitwithamouseorbyusingtheUpArroworDown
Arrowkey,thenpresstheDeletekey.

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Processing Transfers, Adjustments, and Assemblies

14. Whenyouarefinished,clicktheSaveorPostbutton.

IfyouchooseSave,InventoryControlsavesthetransaction
soyoucaneditandpostitlater.
Theprogramdisplaysamessagewiththetransfernumber,
andremindsyouthattransferswillnotbecosteduntilthey
areposted.

IfyouchoosePost,InventoryControlpoststhetransfer.

IfyouselectedtheoptionPromptToDeleteDuring
Posting,InventoryControlwarnsyouthatyouwillnot
beabletodrilldowntothetransactiondetailsfrom
GeneralLedgerifyoudeletethetransaction.

Cost Items During


Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcosts
forinquiries,reports,etc.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDay
End,youwillhavetorunDayEndtoupdateitemcosts
forinquiries,reports,etc.

Detail optional
fields

IftheoptionalfieldsdefinedforTransferdetailsmatchthe
GeneralLedgerTransactiondetailsoptionalfieldsdefined
fortheInventoryControlaccountfortheitemspecified
(fromandtolocations)andtheTransferclearingaccount,
theoptionalfieldinformationwillbepassedtoGeneral
Ledgerandwillbeincludedinthejournalentryforeach
account.

Printing a
transfer slip

15. Recordthetransfernumberthatappears,andclickClosein
responsetothePostingcompletedmessage.InventoryControl
willaskifyouwanttoprintatransferslip.

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During Posting

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Processing Transfers, Adjustments, and Assemblies

16. ClickYestoprintthetransferslip,orclickNoifyoudonotwant
toprintatransferslipnow.
Note: InventoryControlprovidestwotransferslips

ICTRNS01.RPTandICTRNS02.RPT.ReportICTRNS01.RPT
alwaysprintsblanksintheQuantityReceivedcolumn.
ICTRNS02.RPTprintsblanksforaTransfertransaction,the
totalofalltransitreceiptstodateforaTransitTransfer,and
thereceiptquantityforaTransitReceipt.
After using

Afterpostingyourtransfers,runDayEndProcessingtoupdate
InventoryControlsauditdata,costingdata,anditemstatistics.
ForinformationonrunningDayEndProcessing,seeChapter6,
DayEndandPeriodicProcessing,inthisguide.

PrinttheTransfersPostingJournaltocheckthetransfer
transactionsyouposted.
ForinformationontheTransfersPostingJournal,seePosting
JournalsinChapter7,Reports,inthisguide.

Using the Adjustments Form


YouusetheAdjustmentsformtoenterandpostadjustmentstoitem
quantitiesandcosts.
ToopentheAdjustmentsform,doubleclicktheAdjustmentsiconin
theI/CTransactionsfolder.
Youcanchangetheorderandwidthofcolumns,andhidecolumns
intheAdjustmentsform,tosuiteyourrequirements.
ReadtheProcessingAdjustmentssectioninChapter2ofthis
guideforbackgroundinformationonadjustments.
Automatic
adjustment
processing

544

InventoryControlalsoprovidesaforminthePeriodicProcessing
folderthatletsyouwriteoffitemcostsoritemquantitiesforranges
ofitems,oradjustthetotalcostsofitemstoanewcost.

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Seechapter6formoreinformationonperiodicprocessing.
Types of Adjustments
Youspecifythetypeofadjustmentyouwantforeachitemyouadd
toanadjustmenttransaction.Youcanentersixtypesofadjustments:

Quantity Increase, Quantity Decrease.Increasesordecreases,


respectively,theitemquantityonhandatthelocationbythe
numberyouspecify.
Quantityincreaseandquantitydecreaseadjustmentsaffectthe
itemsaverageunitcostatthelocation,buttheitemsextended
costdoesnotchange.
Theprogramdoesnotcreategeneralledgertransactionsfor
thesetypesofadjustmentsbecausethevalueoftheinventory
doesnotchange.
Cost Increase, Cost Decrease.Increasesordecreasesthe
extendeditemcostatthelocationbytheamountyouspecify.
InventoryControlrecalculatestheaverageunitcostatthe
locationbasedontheitemsadjustedextendedcost.

Both Increase.Increasesboththeitemquantityonhandandthe
extendeditemcostatthelocationbytheincreasesyouspecify.
InventoryControlrecalculatestheitemsaverageunitcostatthe
locationbasedontheincreases.

Both Decrease.Reducesboththeitemquantityonhandandthe
extendeditemcostatthelocationbythedecreasesyouspecify.
InventoryControlrecalculatestheitemsaverageunitcostatthe
locationbasedonthedecreases.

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Processing Transfers, Adjustments, and Assemblies

To enter an adjustment:
1.

DoubleclicktheAdjustmentsiconintheI/CTransactions
folder.

2.

PresstheTabkeytostartanewadjustment.
Theprogramautomaticallyassignsthetransfernumberifyou
leave***NEW***intheAdjustmentNumberfield.The
programgeneratedadjustmentnumberisdeterminedby
settingsintheI/COptionsform.
Youcanalsoassignyourownadjustmentnumbersfor
example,basedonthedateaslongasthenumberisuniqueto
distinguishitfromother,existingadjustments.
Adjustmentnumberscancontainletters,numbers,andspecial
characters(suchas*,&,or#).Lettersautomaticallyappearin
uppercasewhenyoutypethem.

546

3.

Tochangetheadjustmentdate,typeoveritorselectanewone
fromthecalendar.InventoryControlautomaticallydisplaysthe
sessiondate.

4.

Changethepostingdateforthetransaction,ifnecessary.Thisis
thedatefortransactionsbeingpostedtotheGeneralLedger,so
italsodeterminesthecontentsofthefiscalYear/Periodfield.

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Processing Transfers, Adjustments, and Assemblies

DependingonyoursettingsintheI/COptionsform,Inventory
Controlautomaticallydisplaysthesessiondateorthe
adjustmentdatebydefaultinthisfield.

Zoom Button

5.

Enteradescriptionfortheadjustment(optional).

6.

Enterareference,suchasthereasonformakingtheadjustment
(optional).

7.

ClicktheOptionalFieldsZoombuttontoaddinformationtoone
ormoreoptionalfieldsassignedtoAdjustments.
HeaderoptionalfieldsareforI/Creportingpurposesonlyand
willnotbepassedtoGeneralLedger.

Detail information

Click the Detail


button or press F9

8.

Enterthefollowinginformationforeachitemonanadjustment
(presstheInsertkeytomovetoanewdetailline).
YoucanalsoclicktheDetailbuttonorpressF9todisplaythe
adjustmentdetailfieldsinaforminsteadofincolumns.
Note: Ifyouhaveusedtheadjustmentsentryformbefore,

theorderinwhichsomecolumnsappearinthetableonyour
computermightbedifferentfromwhatispresentedhere,
andsomecolumnsmightbehidden.
Item Number.Entertheitemnumberoftheitembeing
adjusted,orselectthenumberfromtheFinder.

Adjustment Type.Ifyouwanttochangetheadjustment
type,selectonefromthelist.InventoryControl
automaticallydisplaysQuantityIncrease.

Processing
Transactions

Forinformationaboutthetypesoftransactions,seeTypes
ofAdjustments,earlierinthissection.

Location.Enterthecodeoftheinventorylocationatwhich
tomaketheadjustmentfortheitem,orselectthecodefrom
theFinder.

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Items using FIFO or


LIFO costing

IftheitemusestheFIFOorLIFOcostingmethod,fillinthe
followinginformation:
Bucket Type.Selectabuckettypefromthelisttospecifythe
wayinwhichtheprogramistoprocesstheadjustment.
InventoryControlautomaticallydisplaysOffsetBucket.
Forinformationaboutbuckettypes,seeAdjustmentsto
ItemsUsingFIFOorLIFOCosting,inChapter2ofthis
guide.
Document No.IfyouselectedSpecificBucketintheBucket
Typecolumn,enterthenumberofthetransactionusedto
enteritemunitsintoinventory,orselectthenumberfrom
theFinder.
ThenumberyouspecifymustappearintheFinderforthis
field.
Cost Date.Ifyouwanttochangethedate,typeoverit.
InventoryControlautomaticallydisplaysthetransaction
dateforthenumberyouspecifyintheDocumentNumber
field.

Adjustments
affecting quantity

WhentheAdjustmentTypeisQuantityIncrease,Quantity
Decrease,BothIncrease,orBothDecrease,fillinthe
followinginformation:
Quantity.Enterthenumberofunitsbywhichtoadjustthe
itemquantity.

Negative inventory
levels

Todecreasethequantityofaniteminstocktobelowzero,
youmusthaveturnedontheAllowNegativeInventory
LevelsoptionintheI/COptionsform.
Unit of Measure.Entertheunitofmeasurefortheitem,or
selecttheunitfromtheFinder.

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Adjustments
affecting cost

WhentheAdjustmentTypeisCostIncrease,CostDecrease,
BothIncrease,orBothDecrease,fillinthefollowing
information:
Cost Adjustment.Entertheamountbywhichtoadjustthe
extendeditemcost.
Adjustment/Write-Off Account.Tochangetheaccount
number,typeoveritorselectanotheraccountfromthe
Finder.InventoryControlautomaticallydisplaysthegeneral
ledgeradjustmentwriteoffaccountfromtheitemrecords
accountset.

Comments.Enteranycommentsyouwanttoappearonthe
AdjustmentsPostingJournalregardingthedetailline
(optional).

Contract / Project / Category / Overhead. Thesefields


appearifyouhaveSageAccpacProjectandJobCosting.

Manufacturers Item Number. Ifyouentereda


manufacturersitemnumberintheItemNumberfield,the
programreplacestheItemNumberfieldcontentswithyour
inventoryitemnumber,andplacesthemanufacturersitem
numberthatyouusedinthisfield.

Optional Fields.ClicktheZoombuttoninthecolumn
heading(orbesidethefieldinthedetailform)toadd
optionalfields.
IftheoptionalfieldsthatwereaddedtotheItemrecord
matchtheoptionalfieldsyouassignedforAdjustment
Details(intheI/COptionalFieldsform),theoptionalfield
valuesfortheItemwillbeinsertedautomaticallyinthe

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IfyouentermaterialsadjustmentsthroughProjectandJob
Costing,thetransactionscreatedbyProjectandJobCosting
willappearinInventoryControl.Note,however,thatyou
cannotusethejobcostingfieldsintheInventoryControl
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Adjustmentdetailsgrid.Iftheoptionalfieldsaddedtothe
Itemdonotmatch,thedefaultvaluesspecifiedfor
AdjustmentDetailsoptionalfieldswillbeinserted.Youcan
acceptorchangetheseentries.
Posting

IftheoptionalfieldsdefinedforAdjustmentDetailsmatch
theGeneralLedgerTransactionDetailsoptionalfields
definedfortheInventoryControlaccountfortheitem
specifiedandtheInventoryAdjustmentandWriteoff
accountspecified,theoptionalfieldinformationwillbe
passedtoG/L(dependingonyoursettingsintheI/C
OptionalFieldsform),andwillbeincludedinthejournal
entryforeachaccount.

If you use Project


and Job Costing

IfAdjustmentoptionalfieldsinProjectandJobCosting
matchthetransactionanddetailoptionalfieldsinInventory
ControlAdjustments,theoptionalfielddataautomatically
passestoInventoryControlAdjustmentsformaterialusage
andmaterialtransactions.InventoryControlthenpassesthe
datatoGeneralLedgerifappropriate.

To delete detail
lines

Todeleteadetailline,selectthelinebyclickingitwithamouse
orbyusingtheUpArroworDownArrowkey,thenpressthe
Deletekey.
9.

Whenyouarefinished,clicktheSaveorPostbutton.

IfyouchooseSave,InventoryControlsavesthetransaction
soyoucaneditandpostitlater.
Theprogramdisplaysamessagewiththeadjustment
number,andremindsyouthatadjustmentswillnotbe
costeduntiltheyareposted.

Choose To Delete
During Posting

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IfyouchoosePost,InventoryControlpoststheadjustment.

IfyouselectedtheoptionPromptToDeleteDuring
Posting,InventoryControlwarnsyouthatyouwillnot
beabletodrilldowntothetransactiondetailsfrom
GeneralLedgerifyoudeletethetransaction.

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Cost Items During


Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcosts
forinquiries,reports,etc.

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDay
End,youwillhavetorunDayEndtoupdateitemcosts
forinquiries,reports,etc.

Posting
Adjustments
containing
optional fields

WhenanadjustmentispostedthatcontainsAdjustment
Detailsoptionalfieldinformation,theoptionalfield
informationwillbepassedtoG/L.
10. Afterrecordingtheadjustmentnumberthatappears,clickClose.

After using

RunDayEndProcessingtoupdateauditandcostingdataand
itemstatisticsafterpostingadjustments.
ForinformationonrunningDayEndProcessing,seeChapter6,
DayEndandPeriodicProcessing,inthismanual.

PrinttheAdjustmentsPostingJournaltochecktheadjustment
transactionsyouposted.
ForinformationonprintingtheAdjustmentsPostingJournal,see
PostingJournalsinChapter7,Reports.

YouusetheAssemblies/DisassembliesformintheTransactions
foldertoenterandpostassembliesordisassembliesofmasteritems
fromcomponentitems.
ReadtheProcessingAssemblies/Disassembliessectionin
Chapter2forbackgroundinformationaboutassemblies.
Bills of Material

Youmustsetupbillsofmaterialtodefinemasteritemsbeforeyou
canenterassemblytransactions.
Forbackgroundinformationaboutbillsofmaterial,seethefollowing
sectionsintheInventoryControlGettingStartedguide:AddingBills

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Using the Assemblies/Disassemblies Form

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ofMaterial,inChapter2,andStep9:AddBillsofMaterial,in
Chapter3.
ForinformationaboutsettingupbillsofmaterialinInventory
Control,seetheGettingStartedmanual.
To enter an assembly:
1.

DoubleclicktheAssembliesiconintheI/CTransactionsfolder.

2.

PresstheTabkeytostartanewassemblyordisassembly.
Theprogramautomaticallyassignstheassemblynumberifyou
leave***NEW***intheAssemblyNumberfield.The
programgeneratedassemblynumberisdeterminedbysettings
intheI/COptionsform.
Youcanalsoassignyourownassemblynumbersforexample,
basedonthedateanditemnumber.Theassemblynumbermust
beunique,andupto22characterslongtodistinguishthenew
assemblyfromother,existingassemblies.
Assemblynumberscancontainletters,numbers,andspecial
characters(suchas*,&,or#).Lettersautomaticallyappearin
uppercasewhenyoutypethem.

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Ifyouarebrowsingthroughassembliesanddisplayaposted
assemblywithsubassemblies,clicktheDetailsbuttontoseethe
assemblynumbersandquantitiesforbuiltcomponents.
Transaction Type

3.

ChoosethetransactiontypeeitherAssemblyorDisassembly.

From Assembly
Number

4.

Ifyouareenteringadisassembly,selecttheassemblythatyou
aredisassemblingintheFromAssemblyfield.Leavethefield
blankiftheFromAssemblytransactionnolongerexists.
Note:Ifyouaredisassemblingapreviousassembly,youcan

onlyspecifythequantitybeingdisassembledanda
disassemblycost.
Enteradescriptionfortheassembly/disassembly(optional).

6.

Enterareference,suchasthereasonforassemblingor
disassemblingthemasteritems(optional).

7.

Tochangethedate,typeoveritorselectadifferentdatefrom
thecalendar.InventoryControlautomaticallydisplaysthe
sessiondate.

8.

Changethepostingdateforthetransactionifnecessary.Thisis
thedatefortransactionsbeingpostedtotheGeneralLedger,so
italsodeterminesthecontentsofthefiscalYear/Periodfield.
DependingonyoursettingsintheI/COptionsform,Inventory
Controlautomaticallydisplaysthesessiondateortheassembly
datebydefaultinthisfield.

Master Item
Number

9.

Enterorselecttheitemnumberofthemasteritembeing
assembledordisassembled(unlessyouspecifiedanassemblyin
theFromAssemblyfield).
Ifyouaredisassemblingaspecificassembly(specifiedinthe
FromAssemblyfield),youcannotchangetheitemnumber.
NotethatifyouselecttheitemnumberfromtheFinder,you
choosetheItemNumberandBOMnumber,whichwillthen
appearintheBOMNumberfield.

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BOM Number

10. EnteranumberortypeovertheexistingBOMnumberforthe
billofmaterialtouseforassemblingordisassemblingunitsof
themasteritem,orselectthenumberfromtheFinder.
Youcanview(andedit)thebillofmaterialyouspecify,by
clickingtheZoombuttonbesidetheBOMNumberfield(or
pressF9)toopentheBillsOfMaterialformfortheselected
masteritem,(thenclickClosetoreturntotheAssembliesform).
Ifyouaredisassemblingaspecificassembly,youcannotchange
theBOMnumber.
Forinformationonbillsofmaterial,seeAdding,Editing,and
DeletingBillsofMaterial,inChapter3ofthisguide.

Component
Assembly/
Disassembly
Method

11. Ifthisisamultilevelbillofmaterial,choosehowyouwant
componentsassembledordisassembled.
Forassemblies,choose:

None. Donotassembleanysubassemblies.

All Component Master Items. Assembleasmany

subassembliesasarelistedinthebuildquantityforthe
masteritem.

Component Master Items With Insufficient Quantity.Assembly


onlythenumberofsubassembliesrequiredtocompletethe
masteritembuildquantities.(Ifenoughsubassembliesexist,
nonewoneswillbebuilt.)

Fordisassemblies,choose:

None. Nosubassemblies.

All Component Master Items. Disassembleallsubassemblies

thatarelistedinthebuildquantityforthemasteritem.
12. Enterthecodeoftheinventorylocationofthecomponentitems
andtheassembledmasteritems,orselectthecodefromthe
Finder.

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Processing Transfers, Adjustments, and Assemblies

Disassembly Cost

13. Ifyouaredisassemblingitems,enteradisassemblycost
(optional).

Quantity

14. TochangethenumberdisplayedintheQuantityfield,typeover
it.InventoryControlautomaticallydisplaysthebillofmaterials
buildquantityinthebillofmaterialsunitofmeasure.
Note: Thequantitymustbeamultipleofthenumberinthe

BuildQuantityfield.Forexample,ifthebuildquantityfor
thebillofmaterialis25,thenyoumustspecifyamultipleof
25(suchas25,50,or75)forthequantity,ortheprogramwill
notallowyoutosaveorposttheassembly.
Fractional
quantities

Tospecifyfractionalquantities,youmustfirstselecttheAllow
FractionalQuantitiesoptionontheProcessingtaboftheI/C
Optionsform.
15. ClicktheVerifyQuantitiesbuttontocheckwhethersufficient
quantitiesofcomponentitemsareinstock.Thisletsyouseeif
youhaveenoughquantityoftheitemtobuildthenumberof
masteritemsenteredintheQuantityfield,andmakesurethat
InventoryControlwillalloweachcomponentitemtobestocked
attheinventorylocationyouspecifiedintheLocationfield.
Processing
Transactions

Theprogramallowsyoutopostassembliesforwhichthereare
insufficientnumbersofcomponentitemsinstockonlyifyou
turnedontheAllowNegativeInventoryLevelsoptionintheI/C
Optionsform.

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Processing Transfers, Adjustments, and Assemblies

IfyoudidnotturnontheAllowItemsAtAllLocationsoption,
youcanpostthetransactiononlyifyouallowedthecomponent
itemsandthemasteritemtobestockedatthespecified
inventorylocation.
ClicktheOKbuttonorpressEntertoclosetheError/Warning
dialogbox.
Optional fields

16. ClicktheOptionalFieldsZoombuttontoaddoptionalfields.
IftheoptionalfieldsdefinedfortheBillsofMaterialmasteritem
matchtheoptionalfieldsdefinedforAssemblies,theoptional
fieldvaluesforthemasteritemwillbeinsertedautomatically.If
theoptionalfieldsdefinedforthemasteritemdonotmatch,the
defaultoptionalfieldvaluesspecifiedforAssembliesoptional
fieldswillbeinserted.Youcanacceptorchangethevalues.

17. Whenyouarefinished,clicktheSaveorPostbutton.

IfyouchooseSave,InventoryControlsavesthetransaction
soyoucaneditandpostitlater.
Theprogramdisplaysamessagewiththeassembly/
disassemblynumber,andremindsyouthatassembliesand
disassemblieswillnotbecosteduntiltheyareposted.

IfyouchoosePost,InventoryControlpoststhe
assembly/disassembly.

Choose To Delete
During Posting

IfyouselectedtheoptionPromptToDeleteDuring
Posting,InventoryControlwarnsyouthatyouwillnot
beabletodrilldowntothetransactiondetailsfrom
GeneralLedgerifyoudeletethetransaction.

Cost Items During


Posting

IfyouselectedtheoptiontoCostItemsDuringPosting,
InventoryControlwillcalculateandupdateitemcosts
forinquiries,reports,etc.

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Processing Transfers, Adjustments, and Assemblies

Cost Items During


Day End

IfyouselectedtheoptiontoCostItemsDuringDay
End,youwillhavetorunDayEndtoupdateitemcosts
forinquiries,reports,etc.

Whenanassemblyisposted,theoptionalfieldinformationwill
bepassedtoGeneralLedgerforthemasterandcomponent
items,fixedandvariablecosts(assemblycostcredit),and
disassemblycost.
IftheoptionalfieldsdefinedforAssembliesmatchtheGeneral
LedgerTransactionDetailsoptionalfieldsdefinedforthemaster
itemsinventorycontrolaccount,theoptionalfieldinformation
willbepassedtoGeneralLedger.

Component Items

IftheoptionalfieldsdefinedforAssembliesmatchtheGeneral
LedgerTransactionDetailsoptionalfieldsdefinedforthe
componentiteminventorycontrolaccounts,theoptionalfield
informationwillbepassedtoGeneralLedger.

Assembly Cost
Credit

IftheBillsofMaterialcontainfixedand/orvariablecostsandthe
optionalfieldsdefinedforAssembliesmatchtheGeneralLedger
TransactionDetailsoptionalfieldsdefinedfortheAssembly
CostCreditaccount,theoptionalfieldinformationwillbe
passedtoGeneralLedger.

Disassembly
Expense

IftheBillofMaterialisbeingdisassembled,andadisassembly
costisspecified,andiftheoptionalfieldsdefinedforAssemblies
matchtheGeneralLedgerTransactionDetailsoptionalfields
definedfortheDisassemblyExpenseaccount,thentheoptional
fieldinformationwillbepassedtoG/L.
18. Afterrecordingtheassembly/disassemblynumberthatappears,
clickClose.

After using

RunDayEndProcessingtoupdateInventoryControlsaudit
data,costingdata,anditemstatisticsafterpostingassemblies.
ForinformationonrunningDayEndProcessing,seeChapter6,
DayEndandPeriodicProcessing,inthismanual.

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Posting Inventory Control Transactions

PrinttheAssembliesPostingJournaltochecktheassembly/
disassemblytransactionsyouposted.
ForinformationaboutprintingtheAssembliesPostingJournal,
seeChapter7,Reports,inthisguide.

Posting Inventory Control Transactions


Posting updates
quantities and
(optionally) costs

WhenyouenterandpostatransactioninInventoryControl,the
programimmediatelyupdatesitemquantitiessoyoualwaysknow
yourinventorylevels.
Dependingonyourprogramsettings,theprogramwillalsoupdate
thecostofgoodsinstockandthecostofgoodsthatyouvesold.It
mayalsocreategeneralledgertransactionsand,optionally,post
themtotheSageAccpacGeneralLedgerprogram.
Posting,however,doesnotupdateaccountingandstatistical
informationthoseproceduresareperformedbyDayEnd
Processing.
Note: WithInventoryControl,youcanchooseinI/COptions

whetheryouwanttheprogramtorecostitemswhenposting
transactions,orwaituntilyourundayendtocostitems.
YouchooseintheG/LIntegrationformwhentocreate
GeneralLedgertransactions.
Ifyouhavealargetransactionvolume,wesuggestthatyoucost
itemsduringdayend.
InventoryControlprovidestwowaystoenterandposttransactions:

558

Onlinetransactionprocessingwhereyoupostthetransaction
assoonasyouenterit.

Batchprocessingwhereyouenterandsavetransactions,and
thenpostthemusingthePostTransactionsformintheI/C
Transactionsfolder.

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Posting Inventory Control Transactions

Youcanalsouseacombinationoftheseapproaches,enteringand
postingsometransactions,whileenteringandsavingothersforlater
posting.
IfyouchooseSave,youcancontinuetoeditthetransactionslater
andpostthemusingthetransactionentryform,oryoucanpost
groupsoftransactionsusingthePostTransactionsform.
To post transactions using the Post Transactions form:
1.

DoubleclickthePostTransactionsiconintheI/CTransactions
folder.

Selectthetypesoftransactionsthatyouwanttopost.

3.

Specifyrangesoftransactionnumbersforpostingifyouwish.

4.

ClicktheProcessbutton.

RunDayEndProcessingtoupdateInventoryControlsaudit
data,costingdata(ifyoucostatdayend),anditemstatistics
afterpostingassemblies.
ForinformationonrunningDayEndProcessing,seeChapter6,
DayEndandPeriodicProcessing,inthismanual.

PrintthePostingJournaltocheckthetransactionsyouposted.

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After using

2.

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Printing Posting Journals

Printing Posting Journals


Day End
Processing creates
journal entries

EachtimeyourunDayEndProcessing,InventoryControlcreatesa
journaloftheentriesfromeachofthetypesoftransactionsyou
postedsincethelasttimeyoudiddayendprocessing.Theseposting
journalsprovidearecordofallposteddetailsandofthegeneral
ledgerdistributionstheygenerated.
YoucanprintpostingjournalsatanytimeafterrunningDayEnd
Processing,butyoumustprintthembeforeyoucanclear(erase)
themfromInventoryControl.UsetheClearHistoryiconinthe
PeriodicProcessingfoldertoclearprintedpostingjournals.
Postingjournalslisttheentriesfromtransactionsyoupostedsince
thelasttimeyouranDayEndProcessing.Youcanalsoreprint
previouslyprintedjournals.
SeeChapter7,Reports,formoreinformationonpostingjournals.

Before you start

RunDayEndProcessing.

SelectprintingoptionsinthePrintDestinationdialogbox.

To print the posting journals:


1.

DoubleclickthePostingJournalsiconinthePrice/Sales
AnalysisReportsfolder.

2.

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Selectthejournaltype.

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Importing Transactions

3.

Selectasortingorderforthepostingjournal.

4.

Enterthelowestandhighestnumbersintherangeofdayend
sequencenumbersforwhichyouwanttoprintthereport.
Normally,youwouldacceptthedefaultrangeofdayend
numberstoprintalljournalsthatyouhavenotyetprinted.

5.

Choosewhethertoincludejournalsthatyouhavealready
printed.
Youcannotreprintjournalsthathavebeencleared.

6.
After using

ClickPrint.

Ifyouwanttoclearthepostingjournalsyouprinted,usetheClear
Historyform.

Importing Transactions
UsetheImportcommandontheFilemenuintheReceipts,
Shipments,InternalUsage,Transfers,Adjustments,orAssemblies
formstotransfertransactionscreatedinnonSageAccpac
applicationstoInventoryControl.
Processing
Transactions

Note: Youcanalsoexportanyreceipt,shipment,internal

usage,transfer,adjustment,andassemblytransactionsthat
havenotbeenclearedfromInventoryControl.
ImportedtransactionsarepostedbyInventoryControl,andthe
originalfileoftransactionsisretaineduntilyoudeleteitoutsideof
SageAccpacERP.
Youcannotimportmulticurrencytransactionsintoasinglecurrency
ledger.Editimportfilestoremovemulticurrencyfieldsbefore
importing.

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Importing Transactions

Formoreinformationaboutimportingtransactions,seeAppendixB,
ImportingandExporting,inthisguide.ReferalsototheSystem
ManagerUserGuide.
Before you start

CreatethetransactionfilewiththenonSageAccpacapplication.

Guidelines for
importing

Theeasiestwaytoconstructanimportfileistoexport
transactionsandusethemasmodels.Ifimportfilesdonot
containvaliddata,InventoryControlwillnotimportthem.

Listing the import


fields

Youcandisplayalistoftheimportfieldsbychoosingthe
ImportcommandfromtheFilemenuonthetransactionentry
form,andthenchoosingtheDisplayImportFieldscommand
fromtheFilemenuontheimportform.

Transaction
numbers must be
unique

Makesurethatthetransactionsthatyouimportcontainunique
transactionnumbers.Youcannotimportatransactionthatusesa
numberyouhavepostedandnotyetclearedfromInventory
Control.

NotethatInventoryControlcaneithersaveorpostimported
transactions,whichmeansthatyoucaneditthemfurtherafter
importingthem.

Backupyourdata.

To import transactions:
1.

DoubleclicktheReceipts,Shipments,InternalUsage,Transfers,
Adjustments,orAssembliesiconsintheTransactionsfolder.

2.

ClickImportfromtheFilemenu.

3.

FollowtheinstructionsintheSystemManagerUserGuidefor
importing.
Notethatthefileyouspecifyforimportingmustexistandbe
locatedonthedriveandinthedirectorythatyouselect.Ifyou
areonanetwork,youmusthaveaccessrightstotheimportfile
andthedirectory.

After using

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Retrieving Transaction History

RunDayEndProcessingtocreatejournalentriesfromthe
importeddata.

Printthepostingjournalforthetypeoftransactionsimported
anduseittochecktheposteddetailsandthegeneralledger
distributionsgeneratedbyInventoryControl.

Editing receipts

Ifnecessary,youcaneditimportedreceiptstoreturngoodsorto
adjustcostinformation.SeeEditingReceiptsonpage512.

Clearing receipts

NotethatimportedreceiptsremaininInventoryControluntil
youdeletethem.Also,youcanenterreturnsoradjustments
untilyoumarkthemascomplete.SeeCompletingReceipts,
earlierinthischapter.

Unlessyouneedtouseitagain,deletethefilefromwhichyou
importedthetransactions.

Retrieving Transaction History


UsetheTransactionHistoryInquiryformintheStatisticsand
InquiriesfoldertoviewtransactionscreatedinInventoryControl,
PurchaseOrders,orOrderEntry.

Note: YoumustrunDayEndProcessingbeforeyoucandrill

downfortransactionhistory.
Youcanviewthefollowingtransactions:
Module

Transactions

Inventory Control

Receipts
Shipments
Adjustments
Internal Usage
Transfers
Assemblies

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Processing
Transactions

Notethatyoucanlookuptransactionsbyyear/period,location
rangeandaccountsetrange.

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Retrieving Transaction History

Module

Transactions

Order Entry

Invoices
Credit Notes
Debit Notes
Receipts
Invoices
Returns
Credit Notes
Debit Notes

Purchase Orders

To drill down:

Go button

564

1.

DoubleclicktheTransactionHistoryInquiryformintheI/C
StatisticsandInquiriesfolder.

2.

Tochangetheyearorperiod,typeoverthedefaultentriesor
selectanewonefromthecalendar.Thisistheyearandfiscal
periodtowhichthegeneralledgertransactionwillbeposted,no
matterwhatdateyouenter.

3.

Tosetarangeofitemstoincludeintheinquiry,enterthe
beginningandendingitemnumbers,orselectthemusingthe
Finder.

4.

Tosetarangeoflocationstoincludeintheinquiry,enterthe
numbersforthebeginningandendinglocations,orselectthem
usingtheFinder.

5.

Whenyouaresatisfiedwithyourinquirycriteria,clicktheGo
button(orpressF7).

6.

Alistoftransactionsappearsinthelowerportionofthescreen:

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Retrieving Transaction History

7.

Toviewfurtherdetailsaboutatransaction,highlightanitem
andclicktheDetailsbuttonordoubleclickthetransaction.

8.

Ascreensimilartothefollowingappears:

Processing
Transactions

9.

Todrilldowntotheoriginalentry,highlightthetransactionand
clickthecolumnheadingwiththeDrilldownbutton.
Theoriginaltransactionisdisplayed(inthiscase,aP/Oreceipt)
ifitisstillavailable.

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Viewing Current Transactions

Viewing Current Transactions


Thissectionprovidesinstructionsforviewingthestatusofcurrent
salesordersorpurchaseordersfortheitemsinyourinventory.
Note: Youcanonlyretrieveinformationaboutsalesordersif

youareusingtheOrderEntrymodule,andinformation
aboutpurchaseordersifyouusethePurchaseOrders
module.
To view information about current transactions:

566

1.

DoubleclicktheCurrentTransactionsInquiryiconintheI/C
StatisticsandInquiriesfolder.

2.

EnteranitemnumberintheItemNumberfieldorselectoneby
usingtheFinder.

3.

ChoosewhethertoinquireaboutPurchaseOrdersorSales
Ordersbyusingthedropdownlist.

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Viewing Current Transactions

4.

Entereither:

Therangeofexpectedshippingdatesforsalesorders.

Or

Go button

5.

Therangeofexpectedarrivaldatesforpurchaseorders.

ClicktheGobuttonwhenyouaresatisfiedwithyourselections.

6.

Ordernumber

Originalquantityordered

Customernumber

Unitofmeasure

Customername

Quantityshipped

Expectedshipdate

Quantityoutstanding

Location

Informationaboutpurchaseordersappearsunderthese
headings:

Purchaseordernumber

Quantityordered

Vendornumber

Unitofmeasure

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Processing
Transactions

7.

Informationaboutsalesordersappearsundertheseheadings:

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Viewing Current Transactions

8.

Vendorname

Quantityreceived

Expectedarrivaldate

Quantityoutstanding

Location

Todrilldowntotheoriginalentry,highlightthetransactionand
thenclicktheDetailsbutton.

ClicktheClearbuttontostartanewinquiry.

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Chapter 6
Day End and Periodic Processing

DayEndProcessing

............................................................ 61

RunningDayEndProcessing ................................................ 62
PeriodicProcessing ............................................................. 64
ProcessingPhysicalInventory

............................................... 64

GeneratingInventoryWorksheets ........................................ 66
EnteringPhysicalInventoryCountsandEditingInventoryWorksheets ..... 610
PostingInventoryReconciliations

....................................... 616

DeletingInventoryReconciliations

...................................... 621

ProcessingAdjustments .................................................... 623


ClearingHistory........................................................... 625
CreatingGeneralLedgerBatches ............................................ 630
DeletingInactiveRecords

.................................................. 632

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Processing

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Chapter 6
Day End and Periodic Processing

ThischaptercontainsinstructionsforusingInventoryControlto
performthedailyandperiodictasksyoudoaspartofprocessing
yourtransactionsandkeepingyourinventorysystemupdated.

Day End Processing


ThissectioncontainsinstructionsforusingtheDayEndProcessing
form.
DayEndProcessingprocessesalltransactionsthatyouhaveposted
inInventoryControl,OrderEntry,andPurchaseOrderssincethe
lasttimeyouranDayEndProcessing.
DependingonyoursettingsinI/COptionsandtheG/LIntegration
form,DayEndProcessingmayupdategeneralledgertransactions,
itemstatistics,transactionhistory,anditemcosting.
Foranoverviewofdayendprocessing,seeDayEndProcessingin
Chapter2,WhatYouNeedtoKnowBeforeUsingInventory
Control,inthisguide.
Sage Accpac
Order Entry and
Purchase Orders

SageAccpacOrderEntryandPurchaseOrdersdata,ifyou
usethoseprograms.
YoushouldrunDayEndProcessingbeforeusingtheDataIntegrity
forminAdministrativeServicestocheckyourInventoryControl
data.
Forinformationaboutcheckingdataintegrity,seetheSystem
ManagerUserGuide.

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Periodic
Processing

Checking Data
Integrity

Note: InventoryControlsDayEndProcessingalsoupdates

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Day End Processing

Before you start

PostallthetransactionsthatyouwanttoprocessusingDayEnd
Processing.Ifyousavedtransactions,youcanpostthemusing
thePostEntriesformintheI/CTransactionsfolder.
Note: AnytransactionsyoupostwhileDayEndProcessing

isrunningwillbeexcludedifprocessinghasbeencompleted
forthetransactiontype.
Tomakesurethatyouprocessallofthedaystransactions,
postthemallbeforeyoustartDayEndProcessing.Inventory
Controlprocessesreceiptsfirst,followedinorderby
adjustments,transfers,assemblies,andthenshipments.

BackupyourInventoryControldata.Forinformationabout
makingbackups,seetheSystemManagerUserGuide.

Running Day End Processing


UseDayEndProcessingtoupdateyouraudittrail,costingdata(if
youcostitemsduringDayEndProcessing),itemstatistics,and
generalledgertransactions(andSageAccpacOrderEntryand
PurchaseOrdersdataifyouusethemwiththesamedatabase).
Day end can take
a long time

WARNING! ThetimeittakestocompleteDayEndProcessing

variesaccordingtoyourcomputerandthenumberof
transactionsyouenteredsincethelasttimeyouranDayEnd
Processing.WerecommendthatyourunDayEnd
Processingwhenyoudonotneedtouseyourcomputer/
serverforothertasks.Ifyourcompanyprocessesalotof
transactions,youmightwanttorunitovernight.
IfyouwanttopracticeusingDayEndProcessingwiththesample
data,doLesson5,RunDayEndProcessingandPrintaPosting
Journal,intheInventoryControlchapteroftheSageAccpac
Workbook.
YoucanfindtheWorkbooklistedwiththeSystemManageronline
documentationintheHelpmenufortheSageAccpacDesktop.

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Day End Processing

To run Day End Processing:


1.

DoubleclicktheDayEndProcessingiconintheInventory
Controlfolder.

2.

ClickProcess.ThefollowingmessageappearsafterDayEnd
Processingiscomplete:

3.
After running Day
End Processing

ClickCloseorpresstheEnterkeyafterreadingthemessage.

BeforeyoupostanytransactionsafterrunningDayEndProcessing,
dothefollowing:

Printthepostingjournals.
YoucanalsoprinttheG/LTransactionsreportifyoucreatethe
generalledgerbatchmanually(usingtheCreateG/LBatch
form).
Note: YoucannotprinttheG/LTransactionsreportin

Printanyotherreports,suchasItemValuation,Transaction
Statistics,SalesStatistics,orTransactionHistory,thatyouwant
forupdatingyourrecords.

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Periodic
Processing

InventoryControlifyouusetheoptiontocreatethegeneral
ledgerbatchduringPostingorduringDayEndProcessing.

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Periodic Processing

ModifyInventoryControlaccountsets,categories,andother
recordsthatcouldaffectcosting,asneeded.

Periodic Processing
ThissectioncontainsinstructionsforusingInventoryControlforms
toperformthetasksthatarepartofyourregularperiodend
procedures.
Thefollowingtopicsarediscussedinthissection:

Reconcilingphysicalinventory.

Processingadjustments.

Clearinghistory.

Creatinggeneralledgerbatches.

Deletinginactiverecords.

Foranoverviewofperiodicprocessing,seethePeriodic
ProcessingsectionofChapter2,WhatYouNeedtoKnowBefore
UsingInventoryControl,inthisguide.

Processing Physical Inventory


Discrepanciesbetweenitemquantitiesmaintainedbytheprogram
(quantitiesonhand)andyourphysicalinventorycountcanoccurfor
variousreasons,suchasshrinkage,missingreceipts,ortheft.
Thephysicalinventoryfeatureletsyouentertheresultsofphysical
countsintoyoursystemandreconcilephysicalinventorytotalswith
thetotalsinInventoryControl.

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Periodic Processing

Toenterphysicalcountsintoyoursystemandtoreconcile
differencesbetweenthequantitiesonhandandthephysicalcounts,
usetheformsinthePhysicalInventoryfolder,asfollows:

Generate Inventory Worksheet.Usethisformtogenerate


inventoryworksheetsthatspecifythelocations,accountsets,
anditemsforwhichyouwanttocountinventory.Notethatyou
mustdothisstepfirst.
Forstepbystepinstructions,seeGeneratingInventory
Worksheets,onpage66.

Inventory Worksheet.Usethisformtoprintcopiesofthe
inventoryworksheetsyougenerated,ifyouwanttowritethe
physicalcountonthemwhiletakingstock.Youdonothaveto
printtheworksheetsifyouprefertouseanothermethodof
recordingitemquantities.Youcanprintworksheetsforarange
oflocationsandyoucanincludetheunitcostandquantityon
hand,andacommentlineforeachitem.
Forinformationaboutandinstructionsonprintinginventory
worksheets,seeChapter7,Reports,inthismanual.

Physical Inventory Quantities or Inventory Counts.Useeither


thePhysicalInventoryQuantitiesformortheInventoryCounts
formtoenterthephysicalcountforeachitemonaworksheet.
ThePhysicalInventoryQuantitiesformletsyouenterinventory
countsand,whereneeded,assignanadjustmentunitcostfor
itemsforwhichyoucountedadifferentquantitythanthe
quantityonhandcalculatedfortheiteminInventoryControl.
Youcanalsoview,edit,anddeleteinventoryworksheetsthat
youcreatedearlier(usingGenerateInventoryWorksheet).

Inventory Counts
form

TheInventoryCountsformisasimplerversionofthePhysical
InventoryQuantitiesform,whereyouenteronlytheinventory
countsaftertakinginventory.
UsethePhysicalInventoryQuantitiesforminsteadofInventory
Countsifyouwanttocomparecalculatedquantitiestoactual

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Periodic
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Physical Inventory
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Periodic Processing

counts,ortoenteradjustmentunitcostsorchangetheposting
statusforindividualitems.
Forstepbystepinstructions,seeEnteringPhysicalInventory
CountsandEditingInventoryWorksheets,onpage610.

Inventory Reconciliation.Usethisformtoprintareportofthe
datathatwillbepostedwhenyoureconcileyourinventory
totals.Afterpostingareconciliation,printthereporttoidentify
errorsthatcouldnotbeposted.
ForinformationaboutandinstructionsonprintingtheInventory
Reconciliationreport,seeChapter7,Reports,inthismanual.

Post Inventory Reconciliation.Usethisformtopostthedata


youenteredinPhysicalInventoryQuantities,andtopostan
adjustmenttoInventoryControl,ifneeded,toreconcileyour
physicalcounttothetotalsinyourInventoryControlsystem.
Forstepbystepinstructionsonpostinginventory
reconciliations,seePostingInventoryReconciliationson
page616.

Generating Inventory Worksheets


UsetheGenerateInventoryWorksheetformtocreateinventory
worksheetsofitemquantitiesonhandforallinventorylocationsfor
whichyouaretakinginventory.Youcanoptionallyprintworksheets
forrecordingyourphysicalinventorycountspriortoenteringthe
datainthePhysicalInventoryQuantitiesorInventoryCountsforms
andpostingittoyourInventoryControlsystem.
Youcancreateinventoryworksheetsfor:

66

Arangeoflocations.

Arangeofaccountssets.

Arangeofitemssortedbyitemnumber,category,itemsegment,
pickingsequence,oranyoptionalfieldsassignedtoinventory
itemrecords.

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Periodic Processing

Youcanchoosetoincludeoneachworksheet:

Onlytheitemsinthespecifieditemrangethatareassignedto
thelocation(s)forwhichyouaregeneratingworksheets.

Onlytheitemsinthespecifieditemrangethathavebeenusedin
oneormoretransactionsatthelocation(s)forwhichyouare
generatingworksheets.

Alltheitemsinthespecifieditemrange,regardlessofwhether
theyareassignedtothelocation(s)forwhichyouaregenerating
worksheets.
Note: Itemsareincludedregardlessofwhethertheyare

currentlyallowedtobeusedinInventoryControl
transactions.
New worksheets
replace existing
ones

Notealsothatifyougenerateaninventoryworksheetforalocation
thatalreadyhasaworksheet,theprogramreplacestheold
worksheetwithanewone.Theprogramwarnsyouifthereare
existingworksheetsforlocationsandletsyouchoosewhetherornot
toreplacethem.

Do not post while


taking inventory

Before you start

WARNING! Toensurequantitiesandcostsonworksheetsare

current,donotposttransactions(receipts,shipments,
internalusage,transfers,adjustments,orassemblies)and
thenrunDayEndProcessingbetweenthetimeyougenerate
inventoryworksheetsandthetimeyouposttheinventory
reconciliation.
RunDayEndProcessingtoupdatethecompanysInventory
Controldataifyouhavepostedtransactionssincethelasttime
youranDayEndProcessing.

Decideontheinventorylocations,accountsets,anditemsfor
whichyouwanttogenerateworksheets.

Decideonthesortingorderinwhichtolistitemsonthe
worksheets.

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Periodic Processing

MakesurethatnooneelseisusingInventoryControlorhasany
formsopen.

To generate inventory worksheets:


1.

DoubleclicktheGenerateInventoryWorksheeticoninthe
PhysicalInventoryfolder.

2.

Entertherangeoflocationcodeswhoseitemsyouwantto
includeontheinventoryworksheets,orusetheFindertoselect
thefirstandlastlocationsintherange.

3.

Entertherangeofaccountsetcodeswhoseitemsyouwant
includedontheinventoryworksheets,orusetheFindertoselect
thefirstandlastaccountsetsintherange.

4.

Tochangethetypeofrangeinwhichtolistitemsonthe
worksheets,selectanothertypefromtheSortBylist.
YoucanselectfromItemNumber,Category,ItemSegment,
PickingSequence,andanyoptionalfieldsassignedtoitem
recordsinyourInventoryControlsystem.IfyouselectItem
Segment,aSegmentfieldappearswithalistfromwhichyou
selectthesegmentbywhichyouwanttosortandselect.

5.

68

EnteracodeorusetheFinder(ifavailable)toselectthe
beginningandendingcodesforthetypeofrangeyouselectedin
theSortByfield.

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Periodic Processing

6.

Enteranycomments(upto60characters)thatyouwantto
appearatthetopofeachinventoryworksheetpagewhenyou
printthem(optional).

7.

Specifyitemsyouwantincludedontheworksheetsbyselecting
oneofthefollowingoptionsfromtheIncludelist:

Items from Location OnlytoselectonlytheitemsintheSort


Byrangethatareassignedtothelocation(s)forwhichyou
aregeneratingworksheets.

In Use Items OnlytoselectonlytheitemsintheSortByrange


thatareassignedtoandhavebeenusedinoneormore
transactionsatthelocation(s)forwhichyouaregenerating
worksheets.

All Items from Inventory Listtoselectalltheitemsinyour


inventorythatareintheSortByrange.

Note: Itemsareincludedregardlessofwhethertheyare

currentlyallowedtobeusedinInventoryControl
transactions.
8.

Choosewhetheryouwanttoprintthequantityonhand
maintainedbyInventoryControlorleavethiscolumnblank.
Youmightleaveitblanktomakesurethatwarehouse
employeesalwaysdoafullcount.

9.

Whenyouarefinished,clickGenerate.Thefollowingmessage
appears:
Periodic
Processing

10. ClickCloseorpresstheEnterkeyafterreadingthemessage.

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Periodic Processing

After using

YoucanusetheInventoryWorksheetformtoprintinventory
worksheetsonwhichtorecordphysicalinventorycounts.
Forinformationonprintinginventoryworksheets,see
Chapter7,Reports,inthismanual.

UsethePhysicalInventoryQuantitiesformortheInventory
Countsformtoenterphysicalinventorycountsforinventory
worksheets.
Forinformationandinstructionsaboutenteringphysical
inventorycounts,seethenextsection,EnteringPhysical
InventoryCountsandEditingInventoryWorksheets.

Entering Physical Inventory Counts and Editing Inventory Worksheets


UsethePhysicalInventoryQuantitiesformortheInventoryCounts
formtoenterinventorycountsandlatertoeditinventory
worksheets(ifneeded)inpreparationforpostingreconciliations.

UsethePhysicalInventoryQuantitiesformifyouwantto
comparecalculatedquantitiestoactualcounts,ortoenter
adjustmentunitcostsorchangethepostingstatusforindividual
items.

UsetheInventoryCountsformtoenteronlytheinventory
countsaftertakinginventory.(Theformdoesnotdisplay
calculatedquantities.)

Countedquantitiesareallzeroonnewlygeneratedworksheets.
Before you start

UsetheGenerateInventoryWorksheetformtocreateinventory
worksheets.

610

Countinventoryquantities,checkunitcosts,anddetermine
whetheryouwanttoplaceanyitemsonhold.(Usethe
InventoryWorksheettoprintworksheetsonwhichtorecord
countedquantities,unitcosts,andpostingstatus.)

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Periodic Processing

To enter physical inventory counts using the Physical Inventory


Quantities form:
1.

DoubleclickthePhysicalInventoryQuantitiesiconinthe
PhysicalInventoryfolder.

Note: Ifyouhavemadechangestocolumnorderorcolumn

widths,orhavehiddenanycolumns,thetabledisplayedon
yourscreenmightbedifferentthanwhatispresentedhere.
2.

Selectaninventoryworksheettodisplay,asfollows:
Location.EnteralocationcodeorusetheFindertoselectthe
codefortheinventoryworksheetyouwanttodisplay.The
worksheetisdisplayedautomatically,withthefirstitemnumber
highlighted.

Optional Fields.ClicktheOptionalFieldsZoombuttontoselect
optionalfieldsthatwereassignedtoAdjustmentsintheI/C

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Starting Item Number.EnteranitemnumberorusetheFinder


toselectthenumber.Theitemnumberyouselectishighlighted
inthelist.Youcanleavethisfieldblanktodisplaynumbers
fromthefirstiteminthelist.

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Periodic Processing

OptionalFieldssetupform.ThosethatweresetasAutoInsert
appearautomatically.
TheStatusfield(dimmed)displaysthemessageNotPostedif
allitemsontheworksheethaveeitherthestatusReadytopost
orthestatusOnhold.ThisfielddisplaysthemessageErrors
onPostingiftheprogramassignedanyitemsontheworksheet
astatusfromthefollowinglist:

Itemdoesnotexist.

Nonstockitem.

Itemnotallowedatlocation.

Insufficientquantity.

Itemnotactive.

TheCommentfield(dimmed)displayscommentsthatyou
enteredintheCommentsfieldontheGenerateInventory
Worksheetformwhenyoucreatedtheworksheet.
3.

Enterthephysicalcount,adjustmentunitcost,andstatusfor
eachitemontheworksheet(oreditthedisplayedfigure),as
follows:
Quantity Counted. Enterthenumberofunitscountedforthe
item.
Ifyouhavemorethanoneunitofmeasuredefinedforanitem,
youcanentercountedquantitiesinanyunitorcombinationof
units,asfollows:
a.

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TabtotheitemsQuantityCountedfield.

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Periodic Processing

b. PresstheF9keywhenyourcursorisinthefieldtodisplay
theunitsofmeasuredefinedfortheitemintheQuantities
form,asinthefollowingexample:
A sample
Quantities form

c.

IntheQuantityCountedfield,enterthecountforeachunit
ofmeasure.

d. Whenyouarefinished,clicktheClosebuttontosaveyour
changesandclosetheQuantitiesform.Thischangesthe
entryintheQuantityCountedfieldofthePhysical
InventoryQuantitiesworksheet.
Adjustment Unit Cost. Typeoverthedisplayedcostifyouneed
tochangeit.
Only if you change
the quantity

Notethatyoucanchangethedisplayedcostonlyifthecounted
quantityyouenterdiffersfromtheitemsquantityonhand.
TheAdjustmentUnitCostfieldandtheEstimatedUnitCost
fieldcontainthesamecostwhenyougenerateworksheets.You
cancomparethecostsdisplayedinthesetwofieldstocheck
whetheryouchangedtheadjustmentunitcostand,ifso,by
whatamount.

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Periodic
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Foritemsusingthemovingaverage,FIFO,LIFO,oruser
specifiedcostingmethod,theprogramdisplaystheitems
averagecostperstockingunit.Foritemsusingthestandardor
themostrecentcostcostingmethod,theprogramdisplaysthe
itemsstandardcostormostrecentcostperstockingunit,
respectively.

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Periodic Processing

Status. Tochangeanitemspostingstatus,takethefollowing
steps:
a.

TabtotheitemsStatusfieldinthetable.

b. Clickthestatusfield(orclickthecolumnheading),andthen
clickthedownarrowtoopenthestatuslist.
c.
Posting status

Highlightastatustoselectitfromthelist.

Whenyougenerateworksheets,theprogramassignsaReady
topoststatustoallitems,exceptforthosehavinganestimated
unitcostofzeroorlessandanonzeroquantityonhand,to
whichtheprogramassignsanOnholdstatus.
Youcanchangethepostingstatusofanyitem.Assignthestatus
Readytoposttoitemsyouwanttopost,andassignthestatus
Onholdtoitemsyoudonotwanttopost.
Notethatwhenyoupostreconciliations,theprogramchanges
thestatusofanyitemsitcannotpost.Foradescriptionofeach
postingstatus,seethesectionPostingInventory
Reconciliations,onpage616.
Optional Fields. YoumustassignoptionalfieldstoAdjustments
inordertobeabletoenteroptionalfieldinformation.
Thesefieldscanhavedefaultvaluesiftheoptionalfieldsdefined
fortheItemmatchtheoptionalfieldsdefinedforAdjustment
DetailsandifthesettingintheI/COptionalFieldssetupform
wasYesforAutoInsert.
IftheoptionalfieldsdefinedfortheItemdonotmatchthe
optionalfieldsdefinedforAdjustmentDetails,thedefault
optionalfieldvaluesspecifiedforTransferDetailsoptionalfields
willbeinsertedinstead.Youcanacceptorchangevalues
insertedautomatically.
IfthesetupoptionforAutoInsertwasNo(andifyouhave
TransactionOptionalFieldssecurityaccess)youcanclickthe
Zoombuttontomanuallyselectoptionalfields.

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Periodic Processing

Display fields

Youcannotedittheinformationdisplayedinanyofthe
followingfields(theprogramshowsnegativequantities,costs,
andvariancesinbrackets):
Item Number. Showstheitemnumbersintherangeyou
selectedfortheworksheet.
Item Description. Displaystheitemdescriptions.
Picking Sequence. Showseachitemspickingsequencecode,if
any.
Quantity on Hand. Displaystheitemquantities(instocking
units)maintainedbytheprogram.
Quantity Variance. Showstheresultofsubtractingthequantity
onhandfromthequantitycounted.(Notethatquantity
variancesarenegativewhenthequantityonhandinInventory
Controlisgreaterthanthephysicalcount.)
Ifthecountedquantityequalsthequantityonhand,theprogram
displayszerointheQuantityVariancefield.
Stocking Unit of Measure. Displaysthestockingunitofmeasure
foreachitem.
Estimated Unit Cost. Foritemsusingthemovingaverage,FIFO,
LIFO,oruserspecifiedcostingmethod,theprogramdisplays
theitemsaveragecostperstockingunit.Foritemsusingthe
standardorthemostrecentcostcostingmethod,theprogram
showstheitemsstandardcostormostrecentcostperstocking
unit,respectively.

Forexample,ifanitemsadjustmentunitcostis$5.00andthe
quantitycountedis2morethanthequantityonhand,the
programmultiplies2by$5.00anddisplays$10.00intheCost

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Periodic
Processing

Cost Variance. Displaystheresultofmultiplyingthequantity


variancebytheadjustmentunitcost.Thecostvarianceisthe
amountbywhichtheprogramupdatestheitemsinventory
valuewhenyoupostthereconciliation.

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Periodic Processing

Variancefield.(Notethatcostvariancesarenegativeamounts
whenthecountedquantityislessthanthequantityonhand.)
Ifthequantityvarianceiszero(thecountedquantityequalsthe
quantityonhandintheInventoryControlsystem),theprogram
displayszerointheCostVariancefield.

After using

4.

Whenyouarefinished,clickClose.Thissavesanychangesyou
made.

UsetheInventoryReconciliationformtoprinttheInventory
Reconciliationreport,andthencheckthereportbeforeposting
thereconciliation(optional).
ForinformationaboutandinstructionsonprintingtheInventory
Reconciliationreport,seeChapter7,Reports,inthisguide.

UsethePostInventoryReconciliationformtoposttheinventory
reconciliation.

Posting Inventory Reconciliations


UsethePostInventoryReconciliationformtopostinventorycounts
andcoststhatyouenteredinPhysicalInventoryQuantities.When
youpostaninventoryreconciliation,theprogramcreatesadjustment
transactionsforanydiscrepanciesbetweenyourphysicalinventory
countandthefigurescalculatedbyInventoryControl.
Forinformationaboutadjustmenttransactions,seeChapter2What
YouNeedtoKnowBeforeUsingInventoryControlinthisguide.
Posting inventory
reconciliations with
optional fields

WhenanInventoryReconciliationispostedthatcontains
AdjustmentDetailsoptionalfields,theoptionalfieldinformation
willbepassedtoGeneralLedgeriftheAdjustmentDetailsoptional
fieldsmatchtheGeneralLedgerTransactionDetailsoptionalfields
definedfortheaccountsbeingdebitedandcredited.Postingwillbe
thesameasforAdjustments.

Posting updates
quantities

Whenyoupostaninventoryreconciliationtheprogram
immediatelyupdatesitemquantitiessoyoualwaysknowyour

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Periodic Processing

inventorylevels,and,ifyouupdatecostingduringposting,itwill
updateyourinventorycosts.
Day End updates
everything else

YoumustrunDayEndProcessingtoupdatecostinginformation(if
youupdateitatdayend),itemstatistics,andauditinformation,and
togenerategeneralledgertransactions(ifyoucreatetransactionsat
dayend).
Ifnecessary,youcanrunDayEndProcessingseveraltimesadayto
keepcosting,accounting,andstatisticalinformationmorecurrent.
Aswellaspostinginventoryreconciliationstothecurrentsession
dateandreportingperiod,youcanpostthemtopastorfuturedates
andreportingperiods.

FIFO/ LIFO costed


items

ForitemsthatusetheFIFOorLIFOcostingmethod,theprogram
adjuststheitemsoffsetbucketforInventoryreconciliation
transactions.SeeCostingMethods,inChapter2oftheGetting
StartedguideforinformationabouttheFIFOandLIFOcosting
methods.SeealsoProcessingAdjustments,inChapter2ofthis
guide.
Fordescriptionsandsamplesoftheadjustmentjournalentriesthe
programcreatesforreconciliation(adjustment)transactions,seethe
sectionJournalEntriesGeneratedbyDayEndProcessing,in
Chapter2ofthisguide.

Before you start

PrinttheInventoryReconciliationreport(optional)before
postingtocheckthattheinformationyouenteredinPhysical
InventoryQuantitiesisaccurateforeachlocation.

Youcanalsocheckthestatusbydisplayingtheworksheetinthe
PhysicalInventoryQuantitiesformasdescribedinEntering
PhysicalInventoryCountsandEditingInventoryWorksheets,
onpage610.

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Processing

TheInventoryReconciliationreportliststhequantitiesandcosts
thattheprogramwillpostthenexttimeyouusePostInventory
Reconciliation.Theonlyitemsthatwillbepostedarethosethat
havethestatusReadytopost.

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Periodic Processing

ForinformationaboutandinstructionsonprintingtheInventory
Reconciliationreport,seeChapter7,Reports,inthismanual.
To post an inventory reconciliation:
1.

DoubleclickthePostInventoryReconciliationiconinthe
PhysicalInventoryfolder.Thefollowingformappears:

2.

Enterthebeginningandendingcodesintherangeoflocations
forwhichyouwanttopostreconciliationadjustments(orusethe
Findertoselectthecodes).

3.

Tochangethedate,typeoverthedefaultentryorselectanew
onefromtheCalendar.Thisisthedateforeachtransaction.

4.

Tochangetheyearorperiod,typeoverthedefaultentryor
selectanewone.Thisistheyearandfiscalperiodtowhichthe
generalledgertransactionwillbeposted,nomatterwhatdate
youenter.

5.

Enterareconciliationnumberofupto22numbersand
uppercaseletterstodistinguishthereconciliationfromother
adjustmenttransactionsontheAdjustmentsPostingJournal.
Notethatreconciliationnumbersdonothavetobeunique.

6.

Enterareferenceupto60characterslong,suchasthereasonfor
adjustingthequantities(optional).
ThereferenceappearsontheAdjustmentsPostingJournaland
ontheG/LTransactionsreport(ifyouselecteditfortheG/L

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ReferenceFieldoptionontheIntegrationtaboftheI/COptions
form).
7.

Enteradescriptionupto60characterslong,suchascomments
youwanttoappearonreports(optional).
ThedescriptionappearsontheAdjustmentsPostingJournaland
ontheG/LTransactionsreport(ifyouselecteditfortheG/L
DescriptionFieldoptionontheIntegrationtaboftheI/COptions
form).

8.

Whenyouarefinished,clickPost.Thefollowingmessage
appears:

9.

ClickCloseorpresstheEnterkeyafterreadingthemessage.

10. ClickClosetoclosethePostInventoryReconciliationform.
After using

OpenthePhysicalInventoryQuantitiesformtocheckthatall
adjustmentswerepostedandtoseewhatyouhavetodotopost
outstandingitems.
Whenyoupostreconciliations,theprogramchangestheReady
topoststatusofanyitemsitcannotposttoastatusthat
indicatestheproblem.

Item does not exist.Theitemrecordwasdeletedbetween


thetimeyougeneratedtheworksheetandthetimeyou
postedtheworksheet.

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Topostitemstowhichtheprogramassignedoneofthe
followingstatuses,makethechangesdescribed,thenusethe
PhysicalInventoryQuantitiesformtosettheitemsstatusto
Readytopost:

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Beforeyoucanposttheitem:Addtheitemrecordbackinto
InventoryControl.
Forinformationonaddingitemrecords,seeChapter4in
thisguide.

Non-stock item.Theitemisanonstockitem.Inventory
Controldoesnotmaintainquantitiesandcostsfornonstock
items.
Beforeyoucanposttheitem:SelecttheStockItemoptionon
theitemrecordinI/CItems.
Forinformationoneditingitemrecords,seeChapter4in
thisguide.

Item not allowed at location.Youhavenotassignedthe


itemtotheworksheetsinventorylocation.(IftheAllow
ItemsAtAllLocationsoptionisturnedon,theprogramdoes
notassignthisstatus.)
Beforeyoucanposttheitem:Eitherallowtheitemtobe
stockedattheworksheetslocationorturnontheAllow
ItemsAtAllLocationsoptionontheProcessingtabofI/C
Options.
Forinformationonallowingitemsatlocations,seeChapters
2and3intheGettingStartedmanual.

Insufficient quantity.Reconcilingtheonhandandcounted
quantitiesenteredinthePhysicalInventoryQuantitiesform
willreducetheitemsonhandquantitytobelowzerointhe
InventoryControlsystem.(IftheAllowNegativeInventory
Levelsoptionisturnedon,theprogramdoesnotassignthis
status.)
Beforeyoucanposttheitem:EitherturnontheAllowNegative
InventoryLevelsoptionontheProcessingtabofI/C
Options,orreplacethenumberintheQuantityCounted
columninthePhysicalInventoryQuantitiesformsothatthe

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sumofthequantitycountedandthequantityonhandis
zeroorgreater.
Forinformationoneditinginventoryworksheets,see
EnteringPhysicalInventoryCountsandEditingInventory
Worksheets,onpage610.

Item not active.TheInactiveoptionisselectedintheitem


record.InventoryControlallowstransactionstobeposted
onlyforactiveitems.
Beforeyoucanposttheitem.Clear(uncheck)theInactive
optionintheitemrecordinI/CItems.
Forinformationoneditingitemrecords,seeChapter4in
thisguide.

RunDayEndProcessingtoupdatethecompanyscostingand
statisticaldata.(Dependingontheoptionsyouchose,costingis
updatedduringtransactionpostingorduringdayend
processing.)

PrinttheAdjustmentsPostingJournaltochecktheadjustment
transactionspostedbytheprogramforthereconciliation.
ForinformationonprintingtheAdjustmentsPostingJournal,see
PostingJournalsinChapter7,Reports,inthisguide.

Deleteinventoryworksheetsthatyoudonotneed.
Forexample,deleteworksheetsthatcontainonlyitemsthatyou
donotwanttopost.

Deleting Inventory Reconciliations


UsethePhysicalInventoryQuantitiesformtodeleteinventory
worksheetsthatyoudonotneed,suchasworksheetsyou

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Forstepbystepinstructionsondeletinginventoryworksheets,
seethenextsection,DeletingInventoryReconciliations.

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accidentallygeneratedforthewronglocationorworksheetswith
leftoveritemsyoudonotwanttopost.
Before you start

Decidewhichworksheetsyoudonotneed.
To delete an inventory worksheet:
1.

DoubleclickthePhysicalInventoryQuantitiesiconinthe
PhysicalInventoryfolder.

2.

Selectaninventoryworksheettodeletebyenteringthelocation
codefortheworksheetthatwillbedeleted.

Checkthatyouareabouttodeletethecorrectworksheet.
3.

ClickDelete.Thefollowingmessageappears:

4.

622

ClickYes,andthenclosethePhysicalInventoryQuantitiesform.

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Processing Adjustments
UsetheProcessAdjustmentsformtoautomaticallycreate
adjustmentsto:

Writeoffthecostofitemswithzeroquantities.
Zeroquantitiescanappearafterphysicalinventorycounts,or
theycanresultfromimproperlyenteredadjustments.

Writeoffthequantitiesofitemswithzerocost.
Zerocostscanariseifuserspecifiedcostsarenotentered
properlyonshipmentsorreceipts,orifadjustmentsareentered
incorrectly.

Adjustthetotalcostsofitemswithnonzeroquantitiesandzero
totalcosttoanewcost.

Usually,youusetheProcessAdjustmentsformafterprintingthe
ItemValuationReportandfindingthatyourcostsareoutofbalance
withinventoryamounts.(Inotherwords,youusetheProcess
Adjustmentsformtofixproblemsinyourcostsorquantities.)
Before you start

RunDayEndProcessingtoupdatethecompanysInventory
Controldata.

PrinttheItemValuationReport.

Physicallycheckinventoryquantitiestomakesurethattheitems
willbeadjustedproperly.

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To process adjustments automatically


1.

DoubleclicktheProcessAdjustmentsiconinthePeriodic
Processingfolder.Thefollowingformappears.

Adjustment type

2.

Entertherangeofitemnumbersforwhichyouwanttocreate
adjustments.

3.

Entertherangeoflocationsforwhichyouwanttocreate
adjustments.

4.

Chooseoneofthefollowingtypesofadjustments:

Totalcosttozeroforitemswithzeroquantities.

Totalquantitytozeroforitemswithzerototalcost.

Totalcostforitemswithnonzeroquantitiesandzerototal
cost.
Ifassigninganewtotalcost,youmustalsochoosethetype
ofcosttowhichyouwantthecostadjusted:

5.

624

Standardcost.
Mostrecentcost(includesthetax).
LastUnitcost(doesnotincludethetax).
Userdefinedcost1.
Userdefinedcost2.

ClickProcess.

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After using

PrinttheItemValuationReportandcompareittothereport
thatyouprintedearlier.

PrinttheAdjustmentPostingJournaltochecktheactualposted
adjustments.

Clearing History
UsetheClearHistoryformtoselectivelyclear(delete)datayouno
longerwanttokeepinyourInventoryControlsystem.Youcanclear
thefollowingtypesofdatausingthisform:

Transactionhistory.

Transactionstatistics.

Salesstatistics.

Printedpostingjournals.

Serialnumbersassignedtoshippedandreturneditems.

Printeditemlabels.

Expiredcontractpricing.

Transactions.

Youcanclearoneormoretypesofdataatthesametime.

Before you start

RunDayEndProcessingtoupdatethecompanysInventory
Controldata.

Determinethefiscalyearandperiodthroughwhichtoclear
transactionstatistics,salesstatistics,andtransactionhistory.

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Processing

Forinformationaboutthetransactionhistoryanditemstatisticsyou
cankeepinInventoryControl,seeSavingTransactionHistoryfor
ReportingandAccumulatingItemStatisticsforReportingin
Chapter2intheGettingStartedguide.

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Before clearing
transaction history

Determinethedayendnumberthroughwhichtoclearprinted
postingjournals,thedatethroughwhichtoclearserialnumbers,
andthereceiptsforwhichtoclearprinteditemlabels.

Decideonthedateuptowhichyouwanttoclearposted
transactions.

Printreportsofthedatayouwanttoclear.Forexample:

PrinttheTransactionHistoryreportforthetransaction
historyyouplantoclear.
ForinstructionsonprintingtheTransactionHistoryreport,
seeTransactionHistoryinChapter7,Reports,inthis
guide.

Before clearing
transaction stats

PrinttheTransactionStatisticsreportforthestatisticsyou
plantoclear.
ForinstructionsonprintingtheTransactionStatisticsreport,
seeTransactionStatisticsinChapter7,Reports,inthis
guide.

Before clearing
sales statistics

PrinttheSalesStatisticsreportforthestatisticsyouplanto
clear.
ForinstructionsonprintingtheSalesStatisticsreport,see
SalesStatisticsinChapter7,Reports.

Before clearing
printed posting
journals

Printacopyofeachpostingjournalyouwanttoclear.Ifyou
usetheCreateG/LBatchicontocreatethegeneralledger
batch,printtheG/LTransactionsreportforthejournals.
NotethatyoumustprinttheG/LTransactionsreportbefore
youusetheCreateG/LBatchicon.
ForinstructionsonprintingpostingjournalsandtheG/L
Transactionsreport,seethePostingJournalssectionand
theG/LTransactionssection,respectively,inChapter7,
Reports,inthisguide.

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Before clearing
serial numbers

PrinttheSerialNumbersreportfortheserialnumbersyou
plantoclear.
ForinstructionsonprintingtheSerialNumbersreport,see
SerialNumbersinChapter7,Reports.

Before clearing
printed labels

Checkthatyouhavethelabelsyouneed.Ifnecessary,use
theItemLabelsformintheI/CStockControlReportsfolder
toreprintlabelsbeforeclearingthem.

Before clearing
expired contract
prices

PrinttheContractPricingreportinthePrice/SalesAnalysis
Reportsfoldertoseewhichcontractpriceshaveexpired,
andtoseewhichyouwanttokeep.

Before clearing
transactions

Printalloutstandingpostingjournals.Usually,youwill
keeptransactionsforasetnumberofmonthstomakesure
thatyoucanrecallthedetails(whenrequired)inInventory
ControlorfromGeneralLedger.

To clear history:
1.

DoubleclicktheClearHistoryiconinthePeriodicProcessing
folder.
IfyouselectalltheoptionsontheClearHistoryform,itlooks
likethis:

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Periodic Processing

Clear history and


statistics

2.

Tocleartransactionhistory,transactionstatistics,orsales
statistics,specifythefiscalyearandfiscalperiodthroughwhich
youwanttoclearthehistoryorstatistics.
Historyandstatisticsareclearednotonlyfortheperiodyou
specify,butalsoforthepreviousperiodsinthespecifiedyear,
andforallperiodsinpreviousyears.
Tocleartransactionhistory,selecttheTransactionHistory
option,andthen:

Tochangethefiscalyearandperiod,typeoverthedisplayed
yearandperiodorselectanotherfromthecalendar.

Tocleartransactionstatistics,selecttheTransactionStatistics
option,andthen:

Tochangethefiscalyear,typeanotheryearoverthe
displayedyearorselecttheyearfromtheFinder.

Tochangethefiscalperiod,typeanotherperiodoverthe
displayedperiodorselecttheperiodfromtheFinder.

Toclearsalesstatistics,selecttheSalesStatisticsoption,and
then:

Tochangethefiscalyear,typeanotheryearoverthe
displayedyearorselecttheyearfromtheFinder.

Tochangethefiscalperiod,typeanotherperiodoverthe
displayedperiodorselecttheperiodfromtheFinder.

TochangethetypeofrecordintheSelectByfield,select
fromthelist.
YoucanselectfromItemNumber,Category,ItemSegment,
andanyoptionalfieldnamesdefinedforyourInventory
Controlsystem.IfyouselectItemSegment,aSegmentfield
appearswithalistfromwhichyouselectthesegmentyou
want.

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IntheFromandTofields,typethefirstandlastnumbersor
codesintherangeforwhichyouwishtoclearsalesstatistics,
orusetheFinderstoselectthefirstandlastrecordsinthe
range.
3.

Toclearprintedpostingjournals,selectthePrintedPosting
Journalsoption,then:

Tochangethedayendnumberthroughwhichtheprogram
clearsprintedpostingjournals,typeoverthenumberinthe
ThroughDayEndNumberfield.Thefielddisplaysthemost
recentdayendnumber.

Selectthetype(s)ofpostingjournalsyouwanttoclear
Receipts,Adjustments,Assemblies,Shipments,Transfers,
and/orInternalUsage.

ClearHistoryclearsjournaldataforthedayendnumberyou
specifiedandforearlierdayendnumbers,providedthatyou
haveprintedthejournalstoaprinterorfile.Afterclearingthe
journals,youcannolongerprintthem.
Forinformationonselectingaprintdestination,seetheSystem
ManagerUserGuide.
4.

Toclearserialnumbersassignedtoshippedandreturneditems,
selecttheSerialNumbersoption.

TochangethedateintheThroughfield,typeanotherdate.
TheThroughfielddisplaysthesessiondateyouenteredto
startSageAccpacERP.

5.

Toclearitemlabelsthatyouprintedfromreceipts,selectthe
PrintedLabelsoption,andthenspecifytherangeofreceipt

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ClearHistoryclearsserialnumbersforallitemsshippedand
returneduptoandincludingthedateyouspecifyinthe
Throughfield.Afterclearingtheserialnumbers,youcanno
longerprintthemontheSerialNumbersreport.

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numbersintheFromReceiptNo.fieldandtheTofieldforwhich
youwishtoclearprintedlabels,orusetheFindertoselectthe
firstandlastreceiptsintherange.
Afterclearingprinteditemlabelsforareceipt,youcannolonger
printlabelsforthereceipt.SeeItemLabelsinChapter7,
Reports,forinformationaboutprintingitemlabels.
6.

Toclearexpiredcontractprices,selecttheExpiredContract
pricesoption,andthenspecifythedateuptowhichyouwant
thedatacleared.

7.

Tocleartransactions,selecttheTransactionsoption,andthen
specifythedateuptowhichyouwanttransactiondatacleared.
Theprogramwillclearallpostedtransactionsreceipts,
shipments,adjustments,assemblies,transfers,andinternal
usage.

8.

Toclearthespecifiedinformation,clicktheProcessbutton.
Whenprocessingisfinished,thefollowingmessageappears:

9.

ClickCloseorpresstheEnterkeyafterreadingthemessage.

10. Toclearotherdata,repeatsteps2through8.
11. ToclosetheClearHistoryform,clickCloseintheform.

Creating General Ledger Batches


UsetheCreateG/LBatchfeaturetoproduceabatchofgeneral
ledgertransactions(orappendtoanexistinggeneralledgerbatch)
fromthereceipt,shipment,internalusage,transfer,adjustment,and
assemblytransactionsyoupostedinInventoryControl.

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If Posting or Day
End doesnt create
a G/L batch

Youusethisfeatureonlyifyoudonotusetheoptiontocreatethe
generalledgerbatchduringpostingordayendprocessing.
If you do not use Sage Accpac General Ledger,orifyourSage
AccpacGeneralLedgersystemisatanotherlocation,Inventory
Controlappendsitsgeneralledgertransactionstoafilecalled
icgltran.csv,whichcanbeimportedbyaremotesiteSageAccpac
GeneralLedger,ortransferredtoanothergeneralledgerthatyou
use.ThefileisinaCommaSeparatedValues(CSV)format,andis
createdinthesamedirectoryasyourcompanydatabase.
NotethatallgeneralledgertransactionsareplacedinthesameCSV
file,andthateachtimeInventoryControlcreatestransactionsitasks
whethertoaddtothefileorreplaceit.

Always append

YoushouldalwaysappendtotheCSVfile.Ifyouoverwriteit,you
willdestroyalltransactionsthatarealreadyinthefile.

Before you start

SelectoptionsontheIntegrationtaboftheI/COptionsform.

RunDayEndProcessingtoupdatethecompanysInventory
Controldata.

PrinttheG/LTransactionsreport,andthenfileitwithyouraudit
trailreports.

To create the general ledger batch:


1.

DoubleclicktheCreateG/LBatchiconinthePeriodic
Processingfolder.Thefollowingdialogboxopens:

2.

Enterthedayendnumberassignedtothelastdayendrunfor
whichyouwanttocreatethegeneralledgerbatch,oracceptthe
displayednumber.

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Whenyoucreatethegeneralledgerbatch,thelastdayend
numberprocessedisenteredintheG/LTransactionsGenerated
ThroughDayEndNumberfieldontheIntegrationtaboftheI/C
Optionsform,aswellasthenextdayendnumbertheprogram
willassign.

After using

3.

Tocreatethebatch,clicktheProcessbutton.

4.

Amessageappearswhenprocessingfinishes.

5.

ClickCloseorpresstheEnterkeyafterreadingthemessage.

6.

Whenyouarefinished,clickClosetoclosetheCreateG/LBatch
form.

IfyoudonotuseSageAccpacGeneralLedgerorifyourSage
AccpacGeneralLedgerusesadifferentdatabasethanInventory
Control,importtheicgltran.csvfileintoyourgeneralledger,and
thendeletethefilefromInventoryControl.

PostthebatchinSageAccpacGeneralLedger,ifyouuseit.

Deleting Inactive Records


UsetheDeleteInactiveRecordsformtoremoveobsoleteitem,
accountset,category,andlocationrecordsfromInventoryControl.
Theprocessremovesrecordsonlyiftheycurrentlyhaveaninactive
statusandweresettoinactivewithintherangeofdatesyouspecify.
Before you start

Deleting items

632

Printreports.

Updaterecords.

AssignInactivestatustoallrecordsyouwanttodelete.

Beforeyoucandeleteanitemrecord,makesurethat:

Thequantityoftheiteminstockateachlocation,onsalesorder,
andonpurchaseorderiszero.

Thetotalcostoftheitemateachlocationiszero.

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Theitemisnotamasteritemoracomponentitemonanybillsof
material.

Youhaverundayendprocessingifyouhavepostedany
transactionsfortheitemsincethelastdayendprocessing.

UsetheItemsformtomakeitemsinactive,asdescribedinthe
sectionAdding,Editing,andDeletingItemRecordsinChapter4,
MaintainingItemandPriceListInformation,inthisguide.
PrinttheItemStatusreporttoidentifyinactiveitemrecordsand
theirquantitiesonhand,onpurchaseorder,andonsalesorder.
SelecttheInactiveItemsoptionfromthelistbesidethePrintfield.
SelectalsotheProfileoptionandtheQuantityByLocationoption.
FormoreinformationonprintingtheItemStatusreport,see
Chapter7,Reports,inthisguide.
PrinttheItemValuationreporttodeterminethetotalcostofeach
inactiveitemontheItemStatusreport.Formoreinformationon
printingtheItemValuationreport,seeChapter7,Reports.
Deleting account
sets

Todeleteanaccountset,firstassignitsitemrecordstoanother
accountsetordeletethem.
UsetheAccountSetsformtomakeaccountsetsinactive.For
informationabouthowtomakeaccountsetsinactive,seethesection
Adding,Editing,andDeletingAccountSetsinChapter3,
MaintainingSetupInformation,inthisguide.

Deleting
categories

Todeleteacategory,firstassignitsitemrecordstoanothercategory
ordeletethem.
UsetheCategoriesformtomakecategoriesinactive.Forinformation
abouthowtomakecategoriesinactive,seethesectionAdding,
Editing,andDeletingCategoriesinChapter3,MaintainingSetup
Information.

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PrinttheAccountSetsreporttoidentifyinactiveaccountsets.Ifan
accountsetisinactive,thedateitwasmadeinactiveappearsonthis
reportintheInactiveOnfield.Formoreinformationaboutprinting
theAccountSetsreport,seeChapter7,Reports.

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PrinttheCategoriesreporttoidentifyinactivecategories.Ifa
categoryisinactive,thedateitwasmadeinactiveappearsonthis
reportintheInactiveOnfield.Formoreinformationaboutprinting
theCategoriesreport,seeChapter7,Reports.
Deleting locations

Todeletealocation,firsttransferitsitemrecordstoanotherlocation
ordeletetheitems.Ifaninventoryworksheetexistsforthelocation,
deleteitalso.
UsetheLocationsformtomakelocationsinactive.Forinformation
abouthowtomakelocationsinactive,seethesectionAdding,
Editing,andDeletingInventoryLocationsinChapter3,
MaintainingSetupInformation.
PrinttheLocationsreporttoidentifyinactivelocations.Ifalocation
isinactive,thedateitwasmadeinactiveappearsonthisreport
belowtheLastMaintaineddateintheTelephone/Faxcolumn.For
informationaboutprintingtheLocationsreport,seeChapter7,
Reports.

Deleting BOMs

Todeletebillsofmaterial,firstmakesurethatinactiveBOMsarenot
usedascomponentitemsinmultilevelbillsofmaterial.Youcannot
deleteBOMswhicharealsosubassemblies.
PrinttheBillsofMaterialreportorbrowsebillsofmaterialtoview
inactiverecords.YoucanalsousetheBOMComponentUsage
Inquiryformtoseewherecomponentassembliesareused.

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To delete inactive records:


1.

DoubleclicktheDeleteInactiveRecordsiconinthePeriodic
Processingfolder.

2.

Selecttherecordstodelete,asfollows:
Delete These Records.Selectthetypesofinactiverecordsto
delete.Youcanselectitems,accountsets,categories,and
locations.
From and To.Entertherangeofcodesornumberstodeletefor
eachrecordtypeyouselected,orusetheFindertoselectthe
ranges.
Inactive Dates.Enterarangeofdatestoindicatewhenarecord
musthavebeenmadeinactivetobedeleted.InventoryControl
selectsrecordsthathaveastatusofInactiveandacorresponding
inactivedatewithintherangeofdatesyouspecify.
Bydefault,theTodateisthecurrentsessiondate.

3.

ClickProcesstodeletetheinactiverecords.

4.

Repeatsteps2and3todeleteotherrangesofrecords.

5.

Whenyouarefinished,clickClose.

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Ifyoudonotwanttodeletealltherecordsforthesamerangeof
inactivedates,processeachsetofrecordsseparately.

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After using

636

Printreportsforthetypesofrecordsyoudeletedtoupdateyourfiles
withcurrentinformation.Forinformationaboutprintingreports,see
Chapter7,Reports.

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Chapter 7
Reports

StandardReportFeatures

....................................................... 71

PrintingReports................................................................ 71
AccountSets ................................................................... 73
AgedInventory ................................................................ 74
AlternateItems

................................................................ 76

BillsofMaterial

................................................................ 78

Bin/ShelfLabels ................................................................ 79
Categories .................................................................... 711
ContractPricing ............................................................... 712
CustomerDetails .............................................................. 713
G/LIntegration

............................................................... 714

G/LTransactions .............................................................. 715


InventoryMovement .......................................................... 717
InventoryReconciliation ....................................................... 720
InventoryWorksheet

.......................................................... 722

ItemLabels ................................................................... 724


ItemMappings ................................................................ 728
ItemStatus

................................................................... 728

ItemStructures ................................................................ 731


ItemValuation ................................................................ 732
KittingItems .................................................................. 737
LocationDetails ............................................................... 738
Locations ..................................................................... 740
ManufacturersItems .......................................................... 740
MarkupAnalysis .............................................................. 741
OptionalFields................................................................ 744
Options

...................................................................... 745

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OverstockedItems ............................................................ 746


PostingJournals

..............................................................

749

PriceListCodes

..............................................................

754

PriceLists .................................................................... 754


ReorderReport ............................................................... 758
ReorderQuantities ............................................................ 760
SalesStatistics ................................................................ 762
SegmentCodes ............................................................... 764
SellingPriceandMarginAnalysis .............................................. 765
SerialNumbers ............................................................... 768
SlowMovingItems

...........................................................

769

TransactionHistory ........................................................... 772


TransactionListing

...........................................................

774

TransactionStatistics .......................................................... 776


TransferSlips................................................................. 777
UnitsofMeasure
VendorDetails

.............................................................

778

...............................................................

779

WeightUnitsofMeasure ...................................................... 780

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Chapter 7
Reports

ThischapterprovidesdescriptionsofInventoryControlreports,and
includesinstructionsonwhenandhowtoprintthem.

Standard Report Features


AllInventoryControlreportsinclude:
Report contents

Thedateandtimethereportwasprinted.

Thereporttitle.

Thecompanyname,asenteredinthecompanyprofile.

Thepagenumber.

Theselectioncriteriaforthereport,ifapplicable.

Optionalfields,forthosereportsthatincludethem.

Printing Reports
AllInventoryControlreportsfiton8by11(U.S.letter)orA4
(metric)paper.Mostreportsareprintedinlandscape(wide)
orientation,butsomeuseportrait(long)orientation.
Print destination

Youcanprintreportstoaprinter,toafile,toyourscreen,ortoan
emailmessage.SageAccpacERPupdatesthereportstatusto
printedafterprintingtoanyprintdestination.
Tospecifytheprintdestination,clickPrintDestinationfromtheFile
menuinthecompanydesktopandthenselectadestinationtowhich
toprintreports.

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Printing Reports

Paper.Setyourprintoptionstomatchyourprinter:

Report Paper Size. Selectthisoptionifyouusealaserprinter


andwanttoprinteachreportusingitspredefinedpapersize
(numberoflinesperpage).
Donotselectthisoptionifyouuseadotmatrixprinterorifyou
wanttoselectthepapersizebeforeprintingeachreport.

Report Orientation. Selectthisoptionifyouusealaserprinter


orothertypeofprinterthatcanprintinlandscapeandin
portrait.Thischoiceensuresthereportwillbeprintedinits
intendedorientation,evenifanotherorientationisspecifiedin
theWindowsControlPanel.
Donotselectthisoptionifyouuseacontinuousfeedprinter.

Use A4 in Place of Letter. SelectthisoptionifyouuseA4paper


(Europeanpapersize)insteadoftheNorthAmericanlettersize.

Default Paper Size.Thissettingworkswithreportsthatare


availableinletterandlegalpaperwidths.
Clearing posting
journals

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Somereportsmustbeprintedbeforeyoucanperformotherstepsin
theprogram.Forexample,youmustprintacopyofeachposting
journal,usinganyprintdestination,beforeyoucanclearthedatafor
thejournalinClearHistory.

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Account Sets

Security
permissions and
report availability

Thenumberofreporticonsavailableonthecompanydesktop
dependsonthesecuritypermissionsyouhavebeengranted.For
informationaboutthesecuritypermissionsinInventoryControl,see
AppendixCofthisguide.

Further
information

Forinformationaboutsettinguporselectingprinters,seetheSystem
ManagerUserGuide.

Account Sets
TheAccountSetsreportlistsdescriptionsandnumbersofthe
generalledgeraccountsinyourInventoryControlaccountsets,and
thecostingmethodusedbyeachaccountset.
When to print

Printthereportwhenyouadd,change,ordeleteaccountsets.

How to print

DoubleclicktheAccountSetsiconintheSetupReportsfolder,or
chooseFile,PrintfromtheAccountSetsform,thenselectarangeof
accountsetstoprint.

Features

Foreachaccountset,thereportliststhecostingmethodandthe
accountnumbersfortheInventoryControl,PayablesClearing,
AdjustmentWriteOff,AssemblyCost,NonStockClearing,Transfer
Clearing,ShipmentClearing,DisassemblyExpense,andPhysical
InventoryAdjustmentaccounts.Thereportalsoliststhedateon
whicheachaccountsetwaslastedited(LastMaintained).
Ifanaccountsetisinactive,thedateitbecameinactiveappearsin
theInactiveOncolumn.Youcannotassigninactiveaccountsetsto
itemsorposttransactionsforitemsusinganinactiveset.

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Aged Inventory

Aged Inventory
TheAgedInventoryreportprintsthenetchangesinitemquantities
andcostsforasetoffouragingperiodsspecifiedwhenyouprint.
Dependingontheoptionschosenatprinttime,thereportcanbe
printedinadetailedorsummaryversion.Thedetailedversion
printsallindividualtransactionsaffectingitemquantitiesandcosts.
Thesummaryversionprintsonlythetotalsofthenetchangesfor
eachperiod.
Note: Thecostsoftheitemsreceivedininventoryarethe

actualcostsoftheitems.Thecostsoftheitemsshippedfrom
inventoryarecalculatedaccordingtothecostingmethod
usedforeachitem.
When to print

Youcan printthisreporttoreviewtheageofthestockindifferent
locations.

How to print

1.

ChoosetheAgedInventoryReporticonfromtheStockControl
Reportsfolder.

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Aged Inventory

2.

Makeyourselectionsinthefollowingfields:
Age Transactions As Of. Specifythedateonwhichtoreportthe
inventory.Theprogramusesthisdatetoassigntransactionsto
agingperiods.Forexample,ifyouprintthereportbyduedate,
theprogramassignseachtransactiontoanagingperiodby
calculatingthenumberofdaysbetweenitsduedateandtheAge
AsOfdate.
Cutoff By. Thereportincludesonlythosetransactionsthathave
adocumentdateorafiscalperiodbeforeoronthecutoffdate
youspecify.Therearetwomethodsforselectingacutoffdate.

Document Date. Usethismethodifyouwanttoincludeall


transactionsuptoaspecificdatethatisnotthefiscalperiod
enddate.EnteradateintheCutoffDatefield.Ifyouenter
zerosforthemonth,day,andyear,thereportincludesall
transactions,regardlessofdate.

Year/Period. Usethismethodifyouwanttoincludeall
transactionsuptotheendofafiscalperiod.Makeyour
selectionsintheYearandPeriodfields.

Print Separate or Consolidated Locations. Ifyouselect


SeparateLocations,thereportprintseachlocationonanew
page.IfyouselectConsolidatedLocations,thereportprintsa
singletotalforeachitemforalllocations(withintherangeyou
specify).
Print Transactions In. Indicatewhethertoprintasummaryor
detailedreport(onethatprintsonlyonelineperitem,orone
thatincludesalltransactions).
Start Date. Specifythedateoftheoldesttransactionsthatyou
wanttohaveprintedonadetailreport.
Include. Specifywhetheryouwantallnettotalstobeprinted,
orprintonlypositive,negative,zero,ornonzeronetchangesin
costsandinquantities.

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Alternate Items

From/To. Indicatetherangesofaccountsets,locations,anditem
numbersthatyouwanttoincludeinthereport.Youcanalso
selectarangeofvaluesforthefieldthatyouusetosortthe
report.
Sort By. Youcanchoosetosortthereportbyitemcategory,item
segment,orbyoptionalfieldvalue.Youcanalsochoosearange
ofvaluesforthesortfield.
Use Aging Periods. TheagingperiodsenteredintheI/COptions
formappearhere,butyoucanassigndifferentperiodsforthe
report,ifyouwish.
3.
Features

ClickPrint.

Thereportfeaturesthefollowing:

Thequantitiesandcostsforfouragingperiods.Period1usesthe
Asofdateasthestartingpoint.

Theopeningbalances,netchanges,andclosingbalancesfor
quantitiesandcostsineachoftheagingperiods.

Subtotalsbythesortingorderfield(category,itemsegment,or
optionalfield).

Theoptiontoprintthereportforseparatelocations,
consolidatedlocations,oritemsbylocation.

Thesummaryversionofthereportincludesonelineforeachitem
number,listingthenetchangeinitemquantitiesandcostsineachof
fourperiods.

Alternate Items
TheAlternateItemsreportliststheitemnumberstowhichalternate
itemsareassigned,togetherwiththenumbersanddescriptionsof
thecorrespondingalternateitems.

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Alternate Items

When to print

Printthereportwhenyouadd,change,ordeletethealternateitems
youassignedtoyouritemnumbersintheI/CItemsform,orwhen
youwanttoreviewthealternateitemsyouuse.

How to print

1.

DoubleclicktheAlternateItemsiconintheSetupReports
folder.

2.

Makeyourselectionsasdescribedbelow:
Sort by. Specifytheorderinwhichtolistitemnumbersthat
includealternateitems.Youcanchoose:

Item Number.Listsitemsthathavealternatesinorderby
theprimaryitemnumbers.

Category.Groupsallitemsthathavealternatesbytheitem
categoriesspecifiedforthereport.

Item Segment.Listsonlyitemsthatcontainthespecified
segmentintheiritemnumbersandthathavealternateitems,
groupedbyeachofthesegmentcodesinthespecifiedrange.

Optional Field Entries.Listsallitemsthathavealternatesby


thecontentsoftheselectedoptionalfield.Thesechoices
appearonlyifyouhaveaddedoptionalfieldstotheI/C
ItemsformusingtheOptionalFieldsSetupform.

From [] to [].Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.

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Bills of Material

Bills of Material
TheBillsOfMaterialreportliststhecomponentitemsandquantities
requiredtobuildthemasteritemsinyourInventoryControlsystem.
When to print

PrinttheBillsOfMaterialreportafteryouadd,delete,oreditbillsof
material,orwhenyouneedtoreviewtherecords.

How to print

1.

DoubleclicktheBillsOfMaterialiconintheSetupReports
folder,orchoosePrintfromtheFilemenuintheBillsOf
Materialform.

2.

Makeyourselectionsinthefollowingfields:
Sort by.Specifytheorderinwhichtolistbillsofmaterial
records.Youcanchoose:

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Item Number.Listsbillsofmaterialinorderbythemaster
itemnumbers.

Category.Groupsallbillsofmaterialbytheitemcategories
specifiedforthereport.

Item Segment.Listsallbillsofmaterialbyitemnumbers
thatcontainthespecifiedsegment,groupedbythespecified
rangeofsegmentcodes.

Optional Field Entries.Listsbillsofmaterialbythecontents


oftheselectedoptionalfield.Thesechoicesappearonlyif
youhaveaddedoptionalfieldstotheBillsofMaterialform
usingtheOptionalFieldsSetupform.

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Bin/Shelf Labels

From [] To []. Specifytherangeofitemnumbers,categories,


segments,oroptionalfieldentriesforthereport.
Include Costs for Each Item.Selectthisoptiontoshowtheunit
costandassemblycostforeachofthecomponentitems,andthe
totalassembledcost.Theamountsshownonthereportforunit
costare,inmostcases,justestimates.
Eachcomponentitemscostingmethoddetermineshowitscost
isestimated.LIFO/FIFOandMovingAveragecostingmethods
useaveragecostingtoestimatetheunitcost,StandardCosting
usesstandardcost,andMostRecentCostusesthemostrecent
cost.
Run Day End

Processing

IfyoucostitemsduringDayEndProcessing,youmust
remembertorunDayEndProcessingbeforeprintingthereport
toincludethelatestcostinginformation.
Location.IfyouchosetheIncludeCostsforEachItemoption,
typeorselectthelocationforthereport.
Include Component BOMs. Selectthisoptiontolistallofthe
componentsforitemsthatarethemselvesbuiltfrom
subassemblies.Componentsofsubassembliesarelisted
immediatelybelowthemastercomponentitem.

Features

Thereportincludesitemnumbersanddescriptionsformasterand
componentitems,thebillofmaterialnumber,thebuildquantity,
andtheunitofmeasureforeachmasterandcomponentitem.
Thereportalsoshowsthefixedandvariablecostsofthemasteritem.
WiththeIncludeCostsForEachItemoptionselected,thereportlists
theunitcostsofcomponentitems,andthetotalassembledcostofthe
masteritem.

Bin/Shelf Labels
Youcanprintlabelsforthebinsorshelveswhereyoustore
inventoryitems,specifyingtheinformationtobeprintedonyour

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Bin/Shelf Labels

labels,eitheradaptingthesampleformatthatcomeswithInventory
Control,orcreatingyourownformats.
Toprintlabelsforyourindividualitems,usetheItemLabelsform,
asdescribedlaterinthischapter.
Run Day End

Processing

How to print

IfyoucostitemsduringDayEndProcessing,youmustrememberto
runDayEndProcessingifyouwanttoincludethelatestcosting
informationonthelabels.
1.

DoubleclicktheBin/ShelfLabelsiconintheStockControl
Reportsfolder.

2.

Makeyourselectionsforthefollowingfields:
Location.Selectthelocation.
Use Label.Acceptthedefaultlabelfileortypethenameofthe
file(includingtheRPTfileextension)thatcontainstheformatfor
thelabelsyouwanttoprint,orclicktheBrowsebuttonto
navigatethroughyourdirectoriesandselectthefile.
Price List.Selectapricelistforthelabels.
Currency.Ifyouusemulticurrencyaccounting,selectthe
currencyofthepricelistforwhichyouwanttoprintlabels.
Sort by.Specifytheorderinwhichtogeneratelabels,choosing:

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Item Number.Generateslabelsinorderbyitemnumbers.

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Categories

Category.Generateslabelssortedbytheitemcategories
specifiedforthereport.

Item Segment.Generateslabelssortedbyitemsthatcontain
thespecifiedsegmentintheiritemnumbers,groupedbythe
specifiedrangeofsegmentcodes.

Picking Sequence.Generateslabelsinorderofitembin
locations.

Optional Field Entries.Generateslabelssortedbythe


contentsoftheselectedoptionalfield.Thesechoicesappear
onlyifyouhaveaddedoptionalfieldstotheI/CItemsform
usingtheOptionalFieldsSetupform.

From [] to [].Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthelabelrun.
3.

ClickPrinttoprintthelabelsafteryoumakeyourselections.

Toprintatestsheetoflabelstocheckthealignmentoftheformsin
yourprinter,clicktheAlignbutton.Youcanchoosethisbuttononly
iftheprintingdestinationisPrinter.

Categories
TheCategoriesreportliststheinformationenteredtodefinethe
categorycodesyouusetogroupinventoryitems.
When to print

Printthereportafteradding,changing,ordeletingcategoryrecords,
orwhenyouneedtocheckoncommissionrates,generalledger
accountnumbers,ortaxinformationforacategory.

How to print

DoubleclicktheCategoriesiconintheSetupReportsfolderor
chooseFile,PrintfromtheCategoriesform,andthenselectarange
ofcategorycodestoprint.

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Contract Pricing

Features

Thereportdisplays:

Thedefaultpricelistforthecategory,ifonehasbeenassigned.
Thecodeofthedefaultpricelistappearsautomaticallyinitem
recordsyouaddwhichusethecategory,butyoucanassign
otherpriceliststoitems.

Thecommissionrateallowedonsalesfromthecategory.

ThecommissionrateappearsonlyifyouselectedtheAllow
Commissionsoptionforthecategory.

ThisrateisusedbySageAccpacOrderEntryfor
commissionsunlessitis0.0000.
Ifthisrateiszero,OrderEntrywillusethesalespersons
ratesspecifiedintheSalespersonCommissionRatesformin
theOrderEntryprogram.

Thegeneralledgeraccountstowhichyouposttransactionsfor
eachcategory.

Thetaxauthoritiesandtaxclassesapplicabletoeachcategory.
Categorytaxinformationappearsasthedefaultinformationin
newitemrecordsyouassigntothecategory.

Contract Pricing
TheContractPricingreportliststhecontractpricingarrangements
yousetupusingtheContractPricingform.
When to print

712

Printthereportafteradding,changing,ordeletingcontractpricing
arrangements,orwhenyouneedtocheckonexistingarrangements
forparticularcustomers.

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Customer Details

How to print

DoubleclicktheContractPricingiconinthePrice/SalesAnalysis
Reportsfolder,orchooseFile,PrintfromtheContractPricingform.

Features

Thereportincludesdetailsofthecontractpricingforeachcustomer
intherangeyouselected,sortedbycustomernumber.Whetheror
notcertaincolumnshaveanycontentsdependsontheparticular
contract.

Customer Details
TheCustomerDetailsreportliststheinventoryitemsnumbersthat
yourcustomersusetorefertothegoodsthatyousell,togetherwith
thenumbersanddescriptionsofthecorrespondingitemnumbers.
When to print

Printthereporttoseewhichitemnumbershavebeenassignedto
customers,orwhenyouadd,change,ordeletenumbersthatyour
customersuseforyouritemsintheCustomerDetailsform.

How to print

1.

DoubleclicktheCustomerDetailsiconintheSetupReports
folder.

2.

Makeyourselectionsasdescribedbelow:
Sort by. Specifytheorderinwhichtolistitemnumbersthat
includealternateitems.Youcanchoose:

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G/L Integration

Item Number.Listseachitemnumber,alongwitheach
customeritemnumberthathasbeenassignedtoit(in
customernumberorder).

Customer Number.Listseachcustomerandeachofthe
customeritemnumbersusedbythecustomer.

From [ ] to [ ]. Specifytherangeofitemnumbersand
customernumbersthatyouwanttoincludeinthereport.
Features

Thereportfeaturesthefollowing:

Theitemnumbersusedbyyourcustomerstoidentifyitemsin
yourinventorysystem,alongwiththeinventoryitemnumbers
thattheyidentify.

Thedescriptionsenteredwitheachcustomersitemnumber,and
theunitofmeasureusedbytheitemnumber.

G/L Integration
TheG/LIntegrationreportliststheselectedoptionsandother
informationyouenteredintheG/LIntegrationformtospecifyhow
yourInventoryControlsystemsendstransactionstoGeneralLedger.
When to print

Printthereportbeforeandafterchangingoptions.

How to print

DoubleclicktheG/LIntegrationiconintheSetupReportsfolder,or
chooseFile,PrintfromtheG/LIntegrationform.

Features

Thereportdisplays:

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G/L Transactions

InformationtransferredfromsourcetransactionfieldstoG/L
transactionfields(fordescription,referenceandcomment
fields).

G/L Transactions
TheG/LTransactionsreportisalistofthegeneralledgerjournal
entriescreatedfromalltransactionspostedinInventoryControl
sincethelasttimeyoucreatedthegeneralledgerbatch.
Select On Request
Using G/L Batch
Icon for the
Create G/L Trans.
option

Toprintthisreport,youmustselectOnRequestUsingG/LBatch
IconfortheCreateG/LTransactionsoptionintheI/COptionsform.
IfyouusetheoptiontocreatetransactionsduringPostingorDay
EndProcessing,youcannotprinttheG/LTransactionsreport.
Youcanprintdetailedorsummaryversionsofthereport.
Ifyouusemulticurrencyaccounting,youcanprintamountseitherin
thefunctionalcurrencyorinthesourcecurrenciesinwhichyou
postedthetransactionsinInventoryControl.

When to print

Run Day End


Processing

How to print

PrintthereportbeforeyouusetheCreateG/LBatchformtoproduce
generalledgertransactions.Whenyoucreatethegeneralledger
batch,theprogramerasesthedatafortheG/LTransactionsreport.
RemembertorunDayEndProcessingbeforeyoucreatethegeneral
ledgerbatch,ifyouwanttoincludethelatestcostinginformationin
thereport(unlessyoudocostingduringposting).
1.

DoubleclicktheG/LTransactionsiconinthePrice/Sales
AnalysisReportsfolder.

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G/L Transactions

2.

Makeyourselectionsinthefollowingfields:
Through Posting Sequence.Typethelatestdayendprocessing
numberforwhichyouwanttoreportgeneralledger
transactions.Thereportthenlistsalltransactionsproducedin
InventoryControlsincethelasttimeyoucreatedthegeneral
ledgerbatch,uptoandincludingthedayendnumberyou
specify.
Report Format.Selectthekindofreportyouwant.

Detail.Listsdetailsofallgeneralledgertransactionsfor
eachgeneralledgeraccountorforeachreportingperiod.

Summary. Listsonetotalforeachaccountnumber.

Sort by.Specifytheorderinwhichtolistgeneralledger
transactions.Youcansortby:

Account.Listsgeneralledgertransactionsinorderbythe
generalledgeraccountnumbers.

Year and Period.Listsgeneralledgertransactionsinorder


bytheyearandperiodinwhichtheyoccurred.

Report Currency.Ifyouhaveamulticurrencyledger,select
eitherfunctionalorsourcecurrency.
Features

716

TheDetailreportincludes,foreachtransaction:

Thepostingsequencenumber,whichisthenumberoftheday
endprocessingrunduringwhichthetransactionwascreated.

Theentrynumberindicatingtheorderinwhichthetransaction
wasprocessedbyDayEndProcessing.Therearenobatchesin
InventoryControlsothebatchnumberisalways0(zero).

Thesourcecodethatidentifiesthesourceprogram(Inventory
Control)andthetypeoftransactioninyourgeneralledger.
UnlessyouchangetheminG/LIntegration,InventoryControl
sourcecodesare:

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Inventory Movement

ICADadjustments
ICASassemblies
ICCOconsolidatedtransactions
ICDAdisassemblies
ICRAadjustmentstoreceipts
ICRCreceipts
ICRRreturnspostedtoreceipts
ICSHshipments
ICSRshipmentreturns
ICTFtransfers
ICINinternalusage

ThedataintheReference,Description,andCommentscolumns
dependsonyourselectionsforG/LfieldsintheG/LIntegration
form.

Totalsbysortingoption.

Thedebitandcredittotalsofthetransactionslistedonthe
report.

TheSummaryreportlistsasinglelineforeachgeneralledger
accountnumber,withthetotaldebitandcreditamountforthe
account.

Inventory Movement
TheInventoryMovementreportshowsthequantitiesandextended
costsofinventoryitemsthatwerereceivedintostockandshipped
outofstockduringtheperiodthatyouspecify.
Thereportdisplaysthestockactivityshowingeachtransactionin
andoutofstockfortheperiod.Userscangroupitemsinalllocations
togetherordisplayitemsineachlocationseparately.

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Inventory Movement

Note: Thecostsoftheitemsreceivedininventoryarethe

actualcostsoftheitems.Thecostsoftheitemsshippedfrom
inventoryarecalculatedaccordingtothecostingmethod
usedforeachitem.
When to print

Toseehowstockmovesbetweenwarehouses(forexample,tosee
howefficientlyitemsaredeliveredtolocations).

How to print

1.

ChoosetheInventoryMovementiconfromtheStockControl
Reportsfolder.

2.

Makeyourselectionsinthefollowingfields:
Select Transactions By. Therearetwomethodsforselectinga
cutoffdate.

Document Date. Usethismethodifyouwanttospecify


transactionsforaspecificrangeofdates.

Year/Period. Usethismethodifyouwanttoincludeall
transactionsuptotheendofafiscalperiod.Makeyour
selectionsintheYearandPeriodfields.

Print Separate Locaitons, Items By Location, or Consolidated


Locations. IfyouselectSeparateLocations,thereportprints
eachlocationonanewpage.IfyouselectConsolidated

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Inventory Movement

Locations,thereportprintsasingletotalforeachitemforall
locations(withintherangeyouspecify).
Report Currency. Inamulticurrencyledger,choosewhether
youwanttoseeamountsinsourceandfunctionalcurrency.
From/To. Indicatetherangesofaccountsets,locations,anditem
numbersthatyouwanttoincludeinthereport.Youcanalso
selectarangeofvaluesforthefieldthatyouusetosortthe
report.
Sort By. Youcanchoosetosortthereportbyitemcategory,item
segment,orbyoptionalfieldvalue.Youcanalsochoosearange
ofvaluesforthesortfield.
3.
Features

ClickPrint.

Thereportprintsthefollowinginformation:

Transactionsforaparticularperiodoftime,specifiedusing
transactiondatesorfiscalperiods.

Itemopeningandclosingbalances,aswellasinventoryinand
inventoryoutitemtotalsinfunctionalcurrency.

Foreachtransaction,thedocumentnumber,sourceledger(e.g.
OrderEntry,PurchaseOrders,ProjectandJobCosting),
inventorylocation,unitofmeasure,inventoryinorinventory
outquantityandcost(optionally,insourceandfunctional
currencies),andrunningbalances.

Subtotalsbythesortingorderfield(category,itemsegment,or
optionalfield).

Informationforseparatelocations,consolidatedlocations,or
itemsbylocation.

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Inventory Reconciliation

Inventory Reconciliation
TheInventoryReconciliationreportletsyoucompareactualphysical
inventorytotalswiththetotalsinyourSageAccpacInventory
Controlsystem.Thereportidentifiesdiscrepanciesbetweenitem
quantitiesandcosts,andshowswhatwillbepostedbythePost
InventoryReconciliationform.
When to print

Run Day End


Processing

How to print

PrintthereportaftergeneratinganInventoryWorksheet,counting
inventory,andenteringthecountedtotalsinthePhysicalInventory
Quantitiesform.Youcanalsoprintthereportafterpostingan
inventoryreconciliationtolisttransactionsthathaderrorsandwere
notposted.
IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
ProcessingbeforeusingtheGenerateInventoryWorksheetfeature
toincludethelatestcostinginformationontheInventory
Worksheet.
1.

DoubleclicktheInventoryReconciliationiconinthePhysical
Inventoryfolder.

2.

Makeyourselectionsinthefollowingfields:
From Location [] to [].Specifytherangeoflocationsto
includeinthereport.
Show Only Items with Quantity Variance.Selectthisoptionto
listonlythoseitemsthatshowavariationbetweenthequantity
onhandrecordedinInventoryControlandthephysicalcount
youenteredinthePhysicalInventoryQuantitiesform.The

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Inventory Reconciliation

reportthenexcludesitemsforwhichthetotalsarethesamein
InventoryControlasinyourphysicalcount.
Include Comment for Each Item.Selectthisoptiontoprinta
blankcommentlineforeachitemlistedinthereport.
Include []. Selectfromtwotypesofreports:

Features

All Units of Measure.Thereportlistsquantitiescountedfor


eachunitofmeasure.

Stocking Unit Only.Thereportliststotalquantitiescounted


inthestockingunitofmeasureonly.

TheIncludeAllUnitsOfMeasureversionofthereportdisplays:

Therangesofaccountsetsanditemnumbersselectedwhenyou
generatedtheInventoryWorksheet.

Theadjustedunitcost,whichistheAdjustmentUnitCostyou
enteredforeachiteminthePhysicalInventoryQuantitiesform
aftertakinginventory.

Thequantitiesonhand,calculatedbyInventoryControlfrom
thetransactionspostedforeachitem.

Thephysicalcount(quantitycounted)thatyouenteredinthe
PhysicalInventoryQuantitiesformforeachitemsunitsof
measure.

Thevariance,ifany,betweenthequantitycalculatedby
InventoryControlandthecountedquantityyouentered.

ThecostvariancethatInventoryControlcalculatesby
multiplyingtheadjustedunitcostbythequantityvariance.

Thestatuscodeofeachitem,indicatingwhethertheitem
informationcanbepostedusingthePostInventory
Reconciliationform.

Commentlinesforremarks.

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Inventory Worksheet

Possiblestatuscodesinclude:
1 Theitemisreadytopostandwillbedeletedfromthereport
whenyouposttheinventoryreconciliation.
2 Theitemisnotreadytopost.Informationforonholditems
isnotupdatedwhenyoupostaninventoryreconciliation,
andtheitemisnotdeletedfromthereportwhenyoupost
thereconciliation.
3 TheitemrecordwasdeletedfromInventoryControlafter
yougeneratedthePhysicalInventoryWorksheet.
4 Thisstatusidentifiesnonstockitems.
5 Thisstatusidentifiesitemsatalocationwhicharenot
allowedtobeusedintransactions.
6 ThisstatusappliesonlywhenyoudonotusetheAllow
NegativeInventoryoption.Thestatusidentifiesitemswhose
quantityonhandwouldfallbelowzeroifyoupostedthe
reconciliation.
7 TheitemsstatushasbeensettoInactiveontheitemrecord.

TheIncludeStockingUnitOnlyversionofthereportincludesa
singlelineforeachitemthatshowsinformationforonlythestocking
unitofmeasure,ratherthanforallunitsdefinedfortheitem.The
reportalsoincludescommentlinesifyouselectedthisoption.

Inventory Worksheet
TheInventoryWorksheetprovidesanorganizedformwhichyou
canfilloutwhentakingaphysicalcountofinventory.Usethereport
toentertotalquantitiesforeachunitofmeasureintoInventory
Controltoprepareforinventoryreconciliation.
Thereportalsoshowstherangeandorderofitemnumbersforthe
InventoryReconciliationreport.

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Inventory Worksheet

When to print

Youcan printtheworksheettoassistyouwhendoingaphysical
inventorycount.

How to print

1.

DoubleclicktheInventoryWorksheeticoninthePhysical
Inventoryfolder.

2.

Makeyourselectionsasfollows:
From Location [] to [].Typetherangeoflocationsatwhich
youwanttocountinventoryorselecttherangewiththeFinder.
Youmustfirstgenerateaworksheetforeachlocationyouwant
toincludeinthereport,usingtheGenerateInventoryWorksheet
form.
Include. Selecttheinformationtoincludeinthereport.

Run Day End


Processing

Features

Unit Cost. Printstheunitcostforeachitemonthe


worksheet.
IfyoucostitemsduringDayEndProcessing,youmust
remembertorunDayEndProcessingifyouwanttoinclude
thelatestcostinginformationinthereport.

Quantity on Hand. Printsthequantityonhandforeachunit


ofmeasuredefinedforeachselecteditem.

Comment. Selectthisoptiontoincludeacommentlinefor
eachitem.Usethecommentlinetorecordremarkswhile
doingthephysicalcount.

Thereportdisplays:

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Item Labels

Thedateonwhichyougeneratedtheworksheetandthe
commentyouenteredfortheworksheetintheInventory
Worksheetform.

Theunitcost(appearsifyouselectedUnitCostforthereport).If
youusethemostrecentcostorstandardcostcostingmethods,
theunitcostisthesameasthatdisplayedintheLocationDetails
form.ForaverageandLIFO/FIFOcosting,InventoryControl
calculatestheaverageunitcostbydividingtheactualcostbythe
quantityonhand.

Thecolumnwhereyourecordtheinventorycountforeachitem
andcorrespondingunitofmeasure.Youlaterenterthesefigures
inthePhysicalInventoryQuantitiesform.

AcolumnwhereyoucanrecordatemporarystatusofOnHold
orReadyToPostforitemswhosestatusyouwanttochangefor
reconciliationpurposes.YouthenusethePhysicalInventory
Quantitiesformtoassignthetemporarystatustoaffecteditems.
UsetheOnHoldstatustopreventitemsfrombeingupdated
whenyouposttheinventoryreconciliation.UsetheReadyTo
Poststatustoallowonholditemstobeupdatedwhenyoupost
thereconciliation.

Anoptionalblanklineyoucanincludeforwritingcommentsor
remarksabouteachitemforyourowninformation(appearsif
youselectedCommentforthereport).Youdonotenterthese
commentsinInventoryControl.

Item Labels
InventoryControlallowsyoutoprintlabelssuchaspricetagsthat
youcanattachtoitemsasyoureceivethemfromyoursuppliers,and
toitemsalreadyinyourinventory.
Youcanspecifytheinformationtobeincludedonyouritemlabels,
eitheradaptingthesampleformatthatcomeswithInventory
Controlorcreatingyourownlabelformats.

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Item Labels

Toprintlabelsforthebinsorshelveswhereyoustoreitemsatyour
inventorylocations,usetheBin/ShelfLabelsform,asdescribed
earlierinthischapter.
When to print

Printlabelswhenyouarereceivingnewitemsintostockandwantto
attachpricetagsorotherlabelstotheitems.Youspecifythenumber
oflabelstoprintforeachitemwhenyoupostthereceipts.
Atanytime,printlabelsforitemsalreadyinyourinventorysuchas
toreplacedamagedlabelsortoupdateitemdescriptionsandpricing
information.

How to print

1.

DoubleclicktheItemLabelsiconintheStockControlReports
folder.

2.

Makeyourselectionsinthefollowingfields:
For Each Item [ ]. Usethisfieldtoselectthekindoflabelsyou
wanttoprint,choosingfrom:

Received.Selectthisoptiontoprintlabelsfortheitems
includedonreceiptsyouhaveposted,afterhavingspecified
thenumberoflabelsintheReceiptsform.

On File.Selectthisoptiontoprintlabelsforalloranyofthe
itemsthatareincludedinyourinventory,whetherornot
youcurrentlyhavetheminstock.

In Stock.Selectthisoptiontoprintlabelsforitemsthatare
currentlyinstock.

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Item Labels

Non-Stock. Selectthisoptiontoprintlabelsfornonstock
items.

Use Label.Usethedefaultlabelorenterthenameofthefile
(includingtheRPTfileextension)forthelabelsyouwantto
print,orusetheBrowsebuttontosearchforthefile.
Price List.Typethepricelistcodeassignedtotheitemsfor
whichyouwanttoprintlabels,orselectitfromtheFinder.
Currency. Ifyouusemulticurrencyaccounting,typethe
currencycodeusedwiththepricelistfromwhichyouare
printinglabels,orselectitfromtheFinder.
Printing Received
Labels

From Receipt Number [ ] To Receipt Number [ ]. Specify


therangeofreceiptnumbersforwhichtoprintlabels.Yousee
thisfieldonlyifyouselectedReceivedintheForEachItemlist
box.
Thisoptionprintsthenumberoflabelsforeachitemthatwas
specifiedonthereceipt.
Reprint Previously Printed Items.Selectthisoptionifyouwantto
printanewsetoflabelsthatyouprintedpreviously,forexample
becausethefirstsetwasdamaged.Thisoptionalsoprintslabels
youhavenotpreviouslyprinted,ifyouincludedanyinthe
rangeofitemnumbersyouselected.

Printing On File or
In Stock Labels

IfyouselectOnFileorInStockfortheForEachItemfield,you
seethisform:

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Item Labels

SpecifythelabelformatintheUseLabelfieldasdescribed
earlier,then:
Print [ ] Labels. Typethenumberofcopiestoprintofeach
label.
Use Label.Typethenameofthefilethatcontainstheformatfor
thelabelsyouwanttoprint.IncludetheRPTfileextension.You
canalsousetheBrowsebuttontosearchforthefile.
Price List.Typethecodeforthepricelistthatcontainstheitems
forwhichyouwantlabels,orselectitfromtheFinder.
Currency. Formulticurrencyledgers,typethecodeforthe
currencyofthepricelisttouse,orselectitfromtheFinder.
Location.Typethelocationcodeforwhichtoprintlabels,or
selectitfromtheFinder.
Sort by.Specifytheorderinwhichtogeneratelabels:

Item Number.Generateslabelsinorderbyitemnumbers.

Category.Generateslabelssortedbytheitemcategories
specifiedforthereport.

Item Segment.Generateslabelssortedbyitemsthatcontain
thespecifiedsegmentintheiritemnumbers,groupedbythe
specifiedrangeofsegmentcodes.

Picking Sequence.Generateslabelsinorderofitempicking
sequencecodes(used,forexample,tospecifythebinorshelf
wheretheitemisstoredatyourlocations).

Optional Field Entries.Generateslabelssortedbythe


contentsoftheselectedoptionalfield.Thesechoicesappear
onlyifyouhaveaddedoptionalfieldstotheI/CItemsform
usingtheOptionalFieldsSetupform.

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From [ ] To [ ]. Specifytherangeofitemnumbers,categories,
segments,pickingsequences,oroptionalfieldentriestoinclude
inthelabelrun.

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Item Mappings

3.

ClickPrinttoprintthelabelsafteryoumakeyourselections.

Toprintatestsheetoflabelstocheckthealignmentoftheformsin
yourprinter,clicktheAlignbutton.Youcanchoosethisbuttononly
iftheprintingdestinationisPrinter.

Item Mappings
TheItemMappingsreportlistsallnonSageAccpacitemnumbers
thatyouhavemappedtoitemsinyourinventorysystemusingthe
ItemMappingsform.
TheitemmappingtableisnotusedinastandardSageAccpac
InventoryControlsystem.Itsdesignedtoprovideamappingtable
forthirdpartyprogramstomapitemnumbersmaintainedinanon
SageAccpacERPsystemtoitemnumbersanddescriptionsinSage
AccpacERP.
How to print

DoubleclicktheItemMappingsiconintheI/CSetupfolder,choose
File,PrintfromtheItemMappiingsform,andthenselectarangeof
nonSageAccpacitemnumbers.

Item Status
UsetheItemStatusreporttoprinttheinformationenteredforeach
itemintheItemsform,aswellasthequantitiesonhandatyour
inventorylocations.IfyouusetheKeepItemStatisticsoption,the
reportalsoshowsshipmentandreceiptstatisticsforeachitem.
When to print

728

PrinttheItemStatusreportwhenyouneedaquickreferencelistof
iteminformationsuchasquantitiesonhandorthenamesof

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Item Status

suppliers.Youshouldalsoprintanewcopyforyourfilesafter
adding,deleting,orchangingitemrecords.
How to print

1.

DoubleclicktheItemStatusiconintheStockControlReports
folder,orchoosePrintfromtheFilemenuintheI/CItemsform.

2.

Makeyourselectioninthefollowingfields:
From Account Set [ ] to [ ]. Typetherangeofaccountsets
forthereport,orselectarangeusingtheFinder.
Print. Specifythetypeofitemstoincludeonthereport.Youcan
chooseallitems,onlyactiveitems,oronlyinactiveitems.
Sort by. Specifytheorderinwhichtolistitemrecords.Youcan
choose:

Item Number.Listsitemsinorderbyitemnumbers.

Category. Groupsallitemsbythecategoriesspecifiedfor
thereport.

Item Segment.Listsallitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
rangeofsegmentcodes.

Optional Field Entries.Listsallitemsbythecontentsofthe


selectedoptionalfield.Thesechoicesappearonlyifyou

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Item Status

haveaddedoptionalfieldstotheI/CItemsformusingthe
OptionalFieldsSetupform.
From [ ] To [ ]. Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.
Include.Foreachitemincludedinthereport,printallora
combinationoftheinformationenteredintheitemrecord
(Profile,UnitOfMeasure,Taxes,AdditionalItemInformation,
OptionalFields,VendorInformation),aswellasthequantities
onhandateachlocation,totalquantitiesonhand,itemstatistics
(suchasthedateoflastshipmentandthedateoflastreceipt)
andFIFOorLIFOcostinginformation.
AlltheseoptionsaredescribedintheFeaturessectionthatfollows.
Features

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TheItemStatusreportcanincludethefollowinginformation:

Profile.ListstheinformationenteredontheItemstaboftheI/C
Itemsform.

Units of Measure.Listsalldefinedunitsofmeasure,asentered
ontheUnitstaboftheItemsform,includingthestockingunit,
andthecorrespondingconversionfactorsforeachnonstocking
unit.

Taxes.Liststheauthoritiesandothertaxinformationenteredon
theTaxesClassestaboftheI/CItemsform.

Vendors. ListsitemvendorinformationfromtheVendorDetails
form,includingvendortype,vendornumber,vendorname,
vendoritemnumber,andvendorcost.

Additional Item Information. ListstextenteredintheAdditional


ItemInformationfieldsontheItemstaboftheI/CItemsform.

Optional Fields. Liststhefieldname,description,andsettings


foranyoptionalfieldsthatappearontheOptionalFieldstabof
theI/CItemsform.

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Item Structures

Quantity by Location. Listsquantitiesonhand,onpurchase


order,andonsalesorderforeachlocation.

Total Quantities. Liststotalquantitiesonhand,onpurchase


order,andonsalesorderfortheitem.

Statistics.Listslocations,dateoflastitemshipment,dateoflast
receiptoftheitem,averagedaysbetweenshipments,and
averageunitsshippedbylocation.

FIFO/LIFO Costing. Foreachlocationanditem,liststhereceipt


numberanddateforeachbucket,andthequantityandextended
costforitemsreceived,shipped,andavailable.Quantitiesand
costsofitemsintheoffsetbucketarealsogivenforeachlocation,
aswellasthequantitiesofitemsnotcosted(enteredsincethe
lasttimeyouranDayEndProcessing).

Item Structures
TheItemStructuresreportliststheinformationyouenteredinyour
InventoryControlsystemforformattingitemnumbers.
When to print

Printthereportwhenyouadd,change,ordeleteitemstructures.

How to print

DoubleclicktheItemStructuresiconintheSetupReportsfolder,or
chooseFile,PrintfromtheItemStructuresform,thenselectarange
ofitemstructures.

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Item Valuation

Item Valuation
TheItemValuationreportshowsthevalueofinventoryquantities
onhand,calculatedfortheitems,locations,costs,oroptionalfields
youselectforthereport.
When to print
Run Day End
Processing
How to print

Printthereportwhenyouwanttocalculateinventoryvalues.
IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.
1.

DoubleclicktheItemValuationiconintheStockControl
Reportsfolder.

2.

Choosethetypeofvaluationreportthatyouwanttoprint.
Use:

Location Detail Costs. Thisreportprintsthecurrentvalue


ofyourinventoryusingalldatastoredincostingbuckets.

Or

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Item Valuation

Transaction Costs. Thisreportprovidesalltransactionsand


itemcostsfortheperiodyouspecify(fromreceipts,
shipments,transfers).Foreachitem,itprintsopening
inventorycosts,transactionamountsandcosts,andclosing
inventorycosts.
Select Transactions by Cutoff Date or Fiscal Year/Period. If
youselectTransactionCosts,youalsoselectthedaterange
orperiodrangeforprintingtransactioninformation.

3.

Makeyourselectionsforthefollowingfields:
Print [ ] in [ ]. Selectthemethodofpresentingthe
informationonthereport.

Separate Locations.Selectthisoptiontolistitemvaluation
informationforallitemsatspecificlocations.Thisoption
beginsanewpageforeachlocation.

Items by Location.Selectthisoptiontolistitemvaluation
informationabouteachspecifieditematallselected
locationswheretheitemispermitted.

Consolidated Locations.Selectthisoptiontoconsolidate
informationforanitemacrossalllocations.Asingletotalis
thenprintedforeachitemnumber,aswellasforeach
category,segment,oroptionalfieldentry,dependingonthe
choiceyoumadetosortthereport.

Foreachoftheseoptions,youcansetthereporttypeas:

Detail.Thedetailreportlistsquantityandcosting
informationforeachlocationorselectedrangeofitems,
dependingonwhichprintoptionyouselected.

Summary.Thesummaryreportlistscostandquantitytotals
foreachlocationorselectedrangeofitems,dependingon
whichprintoptionyouselected.

Print Transaction Details (if using transaction costs). Ifyou


selectedTransactionCostsinsteadofLocationDetailCostsinthe

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Item Valuation

firstfield,youcanprintthedetailsforallofthetransactionsin
therangethatyouspecified.
Include [

] Quantities and Costs. Selecteither:

All.Showallitemswithcostsandquantitieslessthan,equal
to,orgreaterthanzero.

Only Positive.Includeallitemsthathavecostsand
quantitiesthataregreaterthanzero.

Only Zero.Includeallitemsthathavecostsandquantities
thatareequaltozero.

Only Negative.Includeallitemsthathavecostsand
quantitiesthatarelessthanzero.

Non Zero.Includeallitemsthathavecostsandquantities
thatarenotequaltozero.

From Account Set [ ] to [ ]. Typetherangeofaccountsetsby


whichtoselectitemsforthereport,orselecttherangewiththe
Finder.
From Location [ ] to [ ]. Typetherangeoflocationsfrom
whichtoincludeitemsonthereport,orselecttherangewiththe
Finder.
Sort by.Specifytheorderinwhichtolistitemrecords.Youcan
choose:

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Item Number.Listsitemsinorderbytheiritemnumbers.

Category. Groupsallitemsbytheitemcategoriesspecified
forthereport.

Item Segment.Listsallitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
rangeofsegmentcodes.

Optional Field Entries.Listsitemsbythecontentsofthe


selectedoptionalfield.Thesechoicesappearonlyifyou

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Item Valuation

haveaddedoptionalfieldstotheI/CItemsformusingthe
OptionalFieldsSetupform.
From [ ] to [ ]. Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.
Select up to 4 Costing Methods for Valuation.Eachcosting
methodthatyouselectaddsacolumntothereport.Selectfrom:

Features

Actual Cost.Thetotalactualcostpostedforanitemand
locationonreceiptsandothertransactions(suchastransfers
andadjustments).Theaverageunitvalueiscalculatedby
dividingtheactualcostbythequantityonhand.

Most Recent Cost.Theitemquantityonhandatalocation


multipliedbythecostofthemostrecentlyacquiredunitof
theitem.

Standard Cost.Theitemquantityonhandatalocation
multipliedbythestandardcostenteredfortheiteminthe
LocationDetailsform.

Last Cost.Thelastrecordedcostwithoutthetax.

Default Item Price List.Theitemquantityonhandata


locationmultipliedbythepriceoftheitemonthedefault
itempricelist.

Alternate Costing Methods. Theitemquantityonhandata


locationmultipliedbyanyalternateamountsenteredforthe
itemintheAlternateAmountfieldsyoucanassigninthe
Optionsform.(TheLandedfieldinthesampledataisan
alternativecostingmethod.)

TheLocationDetailCostsreportprovidesthefollowingfeatures
whenprintingItemsbyLocationinDetail:

Thecostingmethodthatisassignedtotheitembyitsaccount
set.

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Item Valuation

Theaverageunitvalueandthecostpercostingunitforeach
costingmethod.Ifyouincludecostsenteredintheoptional
amountfield,unitvaluesintheoptionalamountcolumnare
expressedinstockingunits.

AcolumnintheValuationsectionforeachcostingmethod
youselectedforthereport.

Thetotalsforallitemsonthereport.ThePrintItemsbyLocation
inDetailoptiondisplaystotalsforallthecostingmethodsyou
selected,aswellastotalquantitiesonhand.

ThePrintConsolidatedLocationsinDetailversionofthe
reportprintstheitemnumber,description,andcosting
methodforeachitemacrossalllocations.Italsoprintsthe
quantityonhandandcostinginformationtotalsforeach
item.

ThePrintConsolidatedLocationsinSummaryversion
consistsofasinglelineshowingthetotalcostsforall
inventoryitemsincludedintherangeofitemsandlocations
youselect.

TheSeparateLocationsinDetailversionofthereportincludes:

Thelocationcodeandlocationdescription.

Thetotalsforallitemsatthelocation.Thislineiswhatisprinted
whenyouchoosethePrintSeparateLocationsinSummary
option.
Thereportstartsanewpageforeachlocationyouselect.

TheTransactionCostsversionofthereportincludes:

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Thelocationcodeandlocationdescription.

Thetotalsforallitemsatthelocation.Thislineiswhatisprinted
whenyouchoosethePrintSeparateLocationsinSummary
option.

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Kitting Items

Kitting Items
TheKittingItemsreportprintsallorarangeofkitsdefinedinthe
InventoryControlsystem.
When to print

PrinttheKittingItemsreportafteryouadd,delete,oreditkitting
items,orwhenyouneedtoreviewtherecords.

How to print

1.

DoubleclicktheKittingItemsiconintheSetupReportsfolder,
orchoosePrintfromtheFilemenuintheKittingItemsform.

2.

3.

Choosethefieldthatyouwanttousetosortthereport.The
choicesare:

ItemNumber.

Category.

ItemSegment.

AnOptionalFieldthathasbeenassignedtoKittingItems.

Choosetherangeofkitsthatyouwanttoprintforthereport.
IfyouselectedItemSegmentforsortingthereport,youmust
thenchoosetheitemsegmentthatyouwanttouseforsorting
andfordefiningtheprintrange.

4.

Choosewhetheryouwanttoprintcostsforeachitem(optional).
IfyouselectedCostsForEachItem,youmustalsoselecta
Locationfortheitemcosts.
ClickPrint.

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Location Details

Features

Thereportdisplaysthefollowinginformation:

Thecomponentsofeachkitintherangeyouselect.

Thecomponentquantityandunitofmeasure.

Thecostofcomponentsifyouincludedcostsforeachitem.

Location Details
TheLocationDetailsreportlistsinformationforitemsateach
locationwhereyouallowtheitemstobestocked.
When to print

Run Day End


Processing
How to print

PrintthereportbeforeandafterusingtheLocationDetailsformto
addorremoveitemsfromlocations,ortochangelocationdetail
records.
IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.
1.

ChooseFile,PrintintheLocationDetailsform,ordoubleclick
theLocationDetailsiconintheSetupReportsfolder.

2.

Makeyourselectionsinthefollowingfields:
Sort by.Specifytheorderinwhichtolistlocationdetailrecords.
Youcanchoose:

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Item Number.Listsrecordsinorderbyitemnumber.

Location.Listsrecordsinorderbylocationcode.

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Location Details

From [ ] to [ ]. Specifytherangeofitemnumbersor
locationstoincludeinthereport.
Item Number/Location From [ ] To [
orlocationstoincludeinthereport.

]. Selectarangeofitems

Print.Setyourrecordselectioncriterion.

Features

Location Details with Items Not Allowed.Listsonlyitems


thatareinstockbutwhichcannotbeusedintransactionsat
oneormoreoftheselectedlocations.

Location Details with Items Allowed.Listsonlyitemsthat


areinstockandthatcanbeusedintransactionsatoneor
moreoftheselectedlocations.

All Location Details. Listsallitemsstockedattheselected


locations.

Thereportdisplaysthefollowinginformation:

Whethertheitemisallowedtobeusedintransactionsata
location.

Whetheranytransactionshavebeenpostedinvolvingtheitem.
Yesindicatesthattransactionshavebeenpostedfortheitem.

Thelastcostforpurchasingtheitem.Thisdoesnotincludeany
additionalcostsortaxes.Thiscostcanbeusedasadefaultby
PurchaseOrders.

Analternatecost(Landedisusedinthesampledata)for
whichyoucanenteramountsintheLocationDetailsform.You
canassignthenameforuptotwoalternateamountsintheI/C
Optionsform.TheamountscanalsobeusedbySageAccpac
OrderEntryandPurchaseOrdersasthebasisoftaxcalculations.

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Locations

Locations
TheLocationsreportliststheinformationenteredtodefinethe
inventorylocationsusedinyourInventoryControlsystem.
When to print

Printthereportwhenyouadd,change,ordeletelocations,orwhen
youwanttorefertotheaddress,phonenumbers,andcontactsfor
eachlocation.

How to print

1.

DoubleclicktheLocationsiconintheSetupReportsfolder,or
chooseFile,PrintfromtheLocationsform.

2.

SelectarangeoflocationsandthenclickPrint.

Manufacturers Items
TheManufacturersItemsreportliststheinventoryitemstowhich
manufacturersitemnumbers(suchasbarcodesorpartnumbers)
areassigned,togetherwiththenumbersanddescriptionsofthe
correspondingitemnumbers.
When to print

Printthereportwhenyouadd,change,ordeletenumbersthatyou
assignedtoyouritemsintheManufacturersItemsform,orwhen
youwanttoreviewthemanufacturersitemnumbersthatyouuse.

How to print

1.

740

DoubleclicktheManufacturersItemsiconintheSetupReports
folder.

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Markup Analysis

2.

Makeyourselectionsasdescribedbelow:
Sort by. Specifytheorderinwhichtolistitemnumbersthat
includealternateitems.Youcanchoose:

Item Number.Listseachitemnumbertogetherwithall
assignedmanufacturersitemnumbers.

Manufacturers Item Number.Listseachmanufacturers


itemnumberalongwiththeinventoryitemnumberwith
whichitisassociated.

From [ ] to [ ]. Specifytherangeofitemnumbersand
manufacturersitemnumbersthatyouwanttoincludeinthe
report.
Features

Thereportincludes:

Themanufacturersitemnumbersandinventoryitemnumbers
thattheyidentify.

Thedescriptionsenteredwitheachmanufacturersitemnumber,
andtheunitofmeasureassignedtotheitemnumber(soyoucan
havedifferentcodesforindividualitems,boxes,orpalletloads).

Markup Analysis
TheMarkupAnalysisreportlistseachitemthathasabaseprice
varyingfromadesiredsellingpricebymorethanthepercentage
youspecifyforthereport.

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Markup Analysis

When to print

Run Day End


Processing
How to print

Usethereporttohelpyouidentifyproductsthatdonotmeetthe
desiredmarkup.
IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.
1.

DoubleclicktheMarkupAnalysisiconinthePrice/Sales
AnalysisReportsfolder.

2.

Makeyourselectioninthefollowingfields:
Price List [ ] to [ ]. Typetherangeofpricelistsforthereport,
orselecttherangewiththeFinder.
Sort by.Specifytheorderinwhichtolistitemrecords.Youcan
choose:

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Item Number.Listsitemsinorderofitemnumbers.

Category.Groupsitemsbyitemcategories.

Item Segment.Listsitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
rangeofsegmentcodes.

Optional Field Entries.Listsitemsbythecontentsofthe


selectedoptionalfield.Thesechoicesappearonlyifyou

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Markup Analysis

haveaddedoptionalfieldstotheI/CItemsformusingthe
OptionalFieldsSetupform.
From [ ] To [ ]. Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.
Location [ ] to [ ]. Typetherangeoflocationsforthereport,
orselecttherangewiththeFinder.
Calculate Markup Based on.Selectacostingmethodfor
calculatingthedesiredsellingpriceandvariancefromthebase
price.Choosefrom:

Most Recent Cost.Selectthisoptiontousethecostofthe


mostrecentlyacquiredunitsoftheitem.

Standard Cost.Selectthisoptiontousethestandardcost.

Markup Cost.Selectthisoptiontousethemarkupcostyou
enteredintheItemPricingform.

Alternate Costing Methods.Selectthisoptiontouseany


alternateamountsenteredfortheiteminthetwooptional
alternateamountfieldsyoucanactivateintheI/COptions
form.(Thenamesyouassigntothesefieldsappearinthelist
displayedfortheCalculateMarkupBasedOnfield.)

Print Items with Absolute Variance over [ ] %. Enteran


amounttouseasthecutoffpointforyouranalysis.Thereport
thenlistsonlythoseitemshavingabaseanddesiredselling
pricevaryingbythespecifiedpercentageormore.
Currency. Ifyouusemulticurrencyaccounting,typethe
currencyinwhichtoreportfigures,orselectitfromtheFinder.

Rate Type.Ifyouusemulticurrencyaccountingandchoosea
nonfunctionalcrrency,typetheratetypetousetocalculate
currencyamountsforthereport,orselectitfromtheFinder.

Exchange Rate.Ifyouusemulticurrencyaccounting,typean
exchangerateforthereport,orselectitfromtheFinder.

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Optional Fields

Features

Thereportfeaturesthefollowing:

ThemostrecentcostenteredfortheitemintheLocationDetails
form.

ThecostingunitassignedintheLocationDetailsform.

ThemarkupfactorenteredonthePricestaboftheItemPricing
form.

Thedesiredsellingprice,calculatedbymultiplyingtheitems
markupfactorbytheselectedcost.

ThepricingunitspecifiedintheItemPricingform.

ThebasepriceenteredfortheitemonthePricestaboftheItem
Pricingform.

Thepercentagevariancebetweenthedesiredsellingpriceand
thebaseprice,calculatedas:
Base - Desired

X 100

Desired

Optional Fields
TheOptionalFieldsreportliststheoptionalfieldsassignedto
recordsandtransactionsinyourInventoryControlsystem.
When to print

Printthereportwhenyouadd,delete,ormodifyoptionalfieldsetup
records.

How to print

ChoosetheOptionalFieldsiconfromtheSetupReportsfolder.If
youwishtoincludeoptionalfieldsettingssavedwitheachrecord,
selecttheShowSettingsoption.

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Options

ClickPrinttoprintthereporttoyourusualprintdestination.
Features

Thereportincludesthefollowinginformationforeachtypeof
optionalfield:

Theoptionalfieldcode,description,anddefaultentry.

Whetherthecodeissetforautomaticinsertioninthetypeof
recordforwhichitisdefined.

IfyouselectedtheShowSettingsoption,theaccountstowhich
optionalfieldentriescanbepassedtoGeneralLedger.

IfyouuseProjectandJobCosting,whethertheoptionalfield
entriescanbepassedtoProjectandJobCosting.

Options
TheOptionsreportliststheselectedoptionsandotherinformation
youenteredintheI/COptionsformtospecifyhowyourInventory
Controlsystemoperates.
When to print

Printthereportbeforeandafterchangingoptions.

How to print

DoubleclicktheOptionsiconintheSetupReportsfolder,orchoose
File,PrintfromtheI/COptionsform.

Features

Thereportdisplays:

Companyoptions.

Processingoptions.

Segmentdefinitions.

Documentnumberingforinventorytransactions.

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User Guide

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Overstocked Items

AgingperiodsfortheAgedInventoryreport.

Overstocked Items
TheOverstockedItemsreportlistseachitemateachlocationfor
whichthequantityonhand(plusthequantityonPOminusthe
quantityonsalesorder)exceedsthemaximumorprojectedsales
quantityassignedfortheitemandlocation.
Youcanreportitemquantitiesforlocationsthatareoverthe
maximumlevelorovertheprojectedsalesfiguresenteredforthe
itemsintheReorderQuantitiesform.Youcanincludecostfigureson
thereporttoseethecostsofcarryingtheextrainventoryitems.
UsetheAnnualizedTurnAndEarnRatioversionofthisreportto
findouthowmanytimesyourcompanysaverageinventorywas
soldduringtheyeartodate.Thereportalsoshowstheprofitmargin,
totalsales,andtotalcostforeachitemintheyeartodate.
Toprintmeaningfuldataonsomeversionsofthisreport,youmust
firstenterfiguresfortheitemsinReorderQuantities.
When to print

Run Day End


Processing
How to print

746

PrinttheOverstockedItemsreportwhenyouwanttoestimatethe
costofexcessstock,orwhenyouwanttodeterminewhetherto
redistributeoverstockeditemstootherlocations.
IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.
1.

DoubleclicktheOverstockedItemsiconintheStockControl
Reportsfolder.

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Overstocked Items

2.

Makeyourselectionsasfollows:
Sort by.Specifytheorderinwhichtolistitemrecords.Youcan
choose:

Item Number.Listsitemsinorderofitemnumbers.

Category.Groupsallitemsbytheitemcategoriesspecified
forthereport.

Item Segment.Listsallitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
rangeofsegmentcodes.

Optional Field Entries.Listsitemsbythecontentsofthe


selectedoptionalfield.Thesechoicesappearonlyifyou
haveaddedoptionalfieldstotheI/CItemsformusingthe
OptionalFieldsSetupform.

From [ ] To [ ]. Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.
From Location [ ] to [
rangewiththeFinder.

]. Typearangeoflocations,orselecta

Print Items with.Selectthecriterionyouwanttousetodetermine


whetheritemsareoverstocked.Selectfrom:

Quantity Greater Than Maximum Level.Listsitemsfor


whichthequantitiesonhandaremorethanaspecified

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Reports

User Guide

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Overstocked Items

percentagehigherthanthemaximumlevelsenteredforthe
itemsintheReorderQuantitiesform.

Features

Quantity Greater Than Projected Sales.Listsitemsfor


whichthequantitiesonhandaregreateroverthenumberof
daysyouspecifythantheprojectedsalesquantitiesentered
fortheperiodintheReorderQuantitiesform.

Annualized Turn and Earn Ratio.Listsitemsforwhichthe


ratiooftheinventoryturnoverratetotheprofitmarginis
lessthanthepercentageyouspecify.

Average Cost of Excess Quantity.Listsitemswithanactual


costthatisgreaterthantheamountyouspecifyinthe
GreaterThanfield.

Most Recent Cost of Excess Quantity.Listsitemswhose


mostrecentcostisgreaterthantheamountyouspecifyin
theGreaterThanfield.

Thereportsfeaturesdifferaccordingtothecriterionyouselectfor
determiningwhetheritemsareoverstocked.Forexample,youcan
selectoverstockeditemsbytheirannualizedturnandearnratios,
andincludethefollowinginformation:

Thequantitiesonpurchaseorderandsalesorder(enteredand
updatedbySageAccpacPurchaseOrdersandOrderEntry).

Thequantitysold,totalsales,andcostamountspostedforthe
itemintheyeartodate,fromtheSalesStatisticsform.

Thenumberoftimesthecompanysaverageinventoryhasbeen
soldintheyeartodate,calculatedas:
YTD Turnover =

Quantity sold of all items in the year to date X 365


Number of days gone by in the year
X Quantity on hand

InventoryControlcalculatesthenumberofdaysgonebyinthe
yearbysubtractingthesessiondatefromthefirstdayinthe
currentfiscalyear.

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Posting Journals

Themarginpercentage,calculatedas:
Sales - Costs
Sales

Most Recent Cost


of Excess Quantity

Theturnandearnratio,calculatedbymultiplyingtheYTD
turnoverbythemargin.TheratiomaynotexactlyequaltheYTD
turnovermultipliedbythemarginpercentagebecausethereport
roundsfigurestotwodecimalplaces.

Youcanalsousethemostrecentcostofexcessquantityforthe
reportcriterion,andinclude:

Thestartingandendingdatesforthereorderperiod,asdefined
intheReorderQuantitiesform.

Thedateofthelastshipmentandreceiptoftheitem.

Themaximumquantityspecifiedfortheitemandperiodinthe
ReorderQuantitiesform.

Theamountbywhichtheitemquantityonhandexceedsthe
maximumquantityenteredfortheitem,location,andperiodin
theReorderQuantitiesform.

Theexcesscost(excessquantitymultipliedbythemostrecent
costperunit).

Youcanprintthisversionofthereportonlyifyouenteredreorder
informationintheReorderQuantitiesform.

Posting Journals
Apostingjournalistheprintedrecordofthetransactionsthatwere
processedtogetherduringdayendprocessing.
Youcanprintsixtypesofpostingjournals,oneforeachtransaction
typethatyoucanpostinInventoryControl:adjustments,
assemblies,receipts,shipments,internalusage,andstocktransfers.

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Posting Journals

When to print

Run Day End


Processing
How to print

Youshouldprintpostingjournalsaftereachdayendprocessing,
thenfilethemwithyourotheraudittrailrecords.Youmustprint
postingjournalsbeforeyoucanclearthedataforthemintheClear
Historyform.
RemembertorunDayEndProcessingifyouwanttoprintthemost
currentpostingjournals.
1.

DoubleclickthePostingJournalsiconinthePrice/Sales
AnalysisReportsfolder.

2.

Makeyourselectionsinthefollowingfields:
Select Posting Journal.Selectthetypeofpostingjournalto
print:Adjustments,Assemblies,Receipts,Shipments,Internal
Usage,orStockTransfers.
Sort By.Specifytheorderinwhichtolisttransactionsonthe
postingjournal.

750

Day End Number.Liststransactionsinorderbythedayend


andentrynumberstheywereassignedwhenyouprocessed
them.

Transaction Date.Liststransactionsinorderbythedates
youenteredwiththem.

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Posting Journals

Adjustment/Assembly/Receipt/Shipment/Transfer Number.
Liststransactionsinorderbythedocumentnumbersthat
youenteredwiththetransactions.

From Day End Number and To Day End Number. Enterthe


lowestandhighestnumbersintherangeofdayendnumbersto
beincludedinthejournal.Auniquedayendnumberisassigned
eachtimeyourunDayEndProcessing.
Thesefieldsautomaticallydisplaythelowestandhighestday
endnumbersinyourInventoryControlsystemforthetypeof
journalyouselect.
Reprint Previously Printed Journals.Selectthisoptiontoprint
additionalcopiesofjournalsthatwereprintedearlierbutthat
havenotyetbeencleared.
Include Optional Fields.Selectthisoptiontoprintoptional
fieldsaddedtotransactionsandtransactiondetails.
Features

TheReceiptsPostingJournalincludes:

ThedayendnumberandtheentrynumberassignedbyDay
EndProcessingformauniquesetofnumbersthatidentifieseach
transactiononallInventoryControlpostingjournals.
IfyouusetheSourceCode/DayEndNumber/EntryNumber
optionfortheG/LDescriptionorReferencefields,these
numbersappearwithunconsolidatedtransactionsinthegeneral
ledgerbatch.

Theitemsextendedcost(unitcostmultipliedbythequantity).
Thiscolumnalsoincludestheitemsproratedadditionalcost.
Extendedcostsareexpressedinsourcecurrencyinthe
multicurrencyversionofthereport.

Ifyouusemulticurrencyaccounting,theReceiptsPosting
Journalshowsthecurrencycodeforeachdetailandprorated
additionalcostonthereport.

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Posting Journals

Theinvoicecost(perunitcostinfunctionalcurrency).This
columnalsoincludesthenewunitcost(infunctionalcurrency),
whichistheinvoicecostplusanyallocatedportionofan
additionalcost.

Thegeneralledgeraccountsaffectedbyeachtransactionandthe
amountdebitedorcreditedtoeachaccount.(Thisinformation
appearsonallI/Cpostingjournals.)

ThecostamountsintheDebitandCreditcolumnsarecalculated
bymultiplyingthequantitybythenewunitcost.On
multicurrencyjournals,theresultsareinfunctionalcurrency.

Asummarywhichlistsseparatetotalsforreceipts,receipt
returns,andreceiptadjustmentsinthepostingjournal.
Inmulticurrencyversionsofthereport,thetotalsareshownin
eachcurrencyusedintransactionsinthepostingjournal.

Ageneralledgersummarywhichliststhetotalsforthe
transactionsthatwerecreatedforeachgeneralledgeraccountby
thetransactionslistedonthepostingjournal.(Thisinformation
appearsonallI/Cpostingjournals.)
Inmulticurrencyversionsofthereport,amountsareexpressed
inbothsourceandfunctionalcurrencies.

TheShipmentsPostingJournalincludes:

752

Thepricelistcodeforeachtransaction.

Inmulticurrencyledgers,therateandratetypeforeach
transaction.

Inmulticurrencyledgers,thecurrencycodeforeachtransaction.

Thepriceoftheshippediteminsourcecurrency,in
multicurrencyledgers.

Theextendedpriceoftheshippediteminfunctionalcurrency.

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Posting Journals

TheAdjustmentsPostingJournalincludes:

Thetypeofadjustment(CostIncrease,CostDecrease,Quantity
Increase,QuantityDecrease,BothIncrease,BothDecrease).
IfyoumakeanadjustmenttoaLIFOorFIFOitem,thiscolumn
alsospecifiesthebuckettype(OffsetBucket,SpecificBucket,or
Prorate).

TheDebitandCreditcolumnsshowchangesinfunctional
currencytoadjustment/writeoffaccountswhenyouadjust
costs.Achangeinquantityonlywillnotaffecttheseaccounts.

TheAssembliesPostingJournalincludes:

Thetypeoftransaction(eitherassemblyordisassembly).

Thepreviousassemblynumber(ifadisassembly).

TheBillOfMaterial(BOM)numberandtypeofitem(masteror
component).

Thebuildquantityforthebillofmaterialusedintheassembly.

Thequantityinstock,inthestockingunitofmeasure.

Theunitcostforeachiteminfunctionalcurrency,in
multicurrencyledgers.

Thefixedandvariablecostsfortheassembly.

Thedisassemblycost(ifadisassembly).

TheInternalUsagePostingjournalincludes:
Theitemnumber.

Theitemcategoryandlocationfromwhichtheitemwastaken.

Thequantityandunitormeasure.

Theextendedcost.

TheassetorexpenseG/Laccountbeingdebited,andtheamount.

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Price List Codes

TheStockTransfersPostingjournalincludes:

Thetransactiontype(whetheratransfer,atransittransfer,ora
transitreceipt).

Thesourceanddestinationlocationsforthestocktransfer.

Theexpectedarrivaldate.

Therequestedquantityandthetransferredquantity.

Thegoodsintransitlocation(ifused).

Anoptionalcommentyouenteredwiththetransfer.

Price List Codes


ThePriceListCodesreportliststhecodesyoudefinedtoidentify
yourcompanyspricelists.
When to print

Printthereportafteradding,changing,ordeletingpricelistcodesin
InventoryControl.

How to print

1.

DoubleclickthePriceListCodesiconintheSetupReports
folder,orchooseFile,PrintinthePriceListsCodesform.

2.

Enterarangeofpricelistcodes,orselectwiththeFinder.

Price Lists
ThePriceListsreportlistsprice,markup,discount,andtax
informationforitemsintherangeofpricelistsyouselect.

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Price Lists

Therearefourversionsofthereport:PriceList,Detail,PriceList
Summary,andItemNumberSummary.
When to print

PrintthePriceListversionofthereportwhenyouneedalistofitem
basepricesandmarkupordiscountpricesononeormorepricelists.
PrinttheDetailreportwhenyouwanttocheckpricedecimals,
previouspricesandcosts,andthetaxauthoritiesandclasses
assignedtoeachitemonapricelist.PrintthePriceListSummaryor
ItemNumberSummarywhenyouneedalistofcurrentbaseprices.

How to print

1.

DoubleclickthePriceListsiconinthePrice/SalesAnalysis
Reportsfolder,orchooseFile,PrintintheItemPricingform.

2.

Makeyourselectionsinthefollowingfields:
Print.Selectthetypeofreportyouwanttoprint.

Price List.Printsthebaseandsalepricesandunits,markup
costandfactor,anddiscountormarkuppricesforeachitem.

Detail. Printstheitemnumbers,descriptions,andnumber
ofpricedecimals.Youcanalsothenselectpricing,discount,
andtaxinformationfromtheIncludeboxthatappears.

Price List Summary. Printsbasepricesandpricingunitsfor


items,groupedbytheirpricelists.

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Price Lists

Item Number Summary. Printsthesameinformationasthe


PriceListSummarybutinorderofitemnumber,ratherthan
bypricelist.

From Price List [ ] to [


includeinthereport.

]. Selectarangeofpricelistcodesto

From Currency [ ] to [ ]. Ifyouusemulticurrency


accounting,selectthecurrenciesforwhichyouwanttoprint
prices.
Display Price Calculated Using a Cost. Thischoiceappliesonly
toInventoryControlitemsthathavetheBaseorSalePrice
specifiedasBase/SalePriceCalculatedUsingaCostinthepricelist.
Selectthisoptionifyouwanttocalculateitempricesbasedon
costsasthereportisbeingprinted.(Thisoptiondoesnotappear
foraDetailreport.)
Use Cost Base for Specific Location or All Locations. Ifyou
chooseAllLocations,thereportwillcalculatethepricebasedon
theBase/SaleCostofanitemforeachlocationwheretheitem
exists.Otherwise,choosethelocationforwhichyouwantto
calculateprices.
Sort by.Specifytheorderinwhichtolistitemrecords.Youcan
choose:

756

Item Number.Listsitemsinorderbyitemnumbers.

Category.Groupsallitemsbythecategoriesspecifiedfor
thereport.

Item Segment.Listsallitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
rangeofsegmentcodes.

Optional Field Entries.Thesechoicesappearonlyifyou


haveaddedoptionalfieldstotheI/CItemsformusingthe
OptionalFieldsSetupform.Listsallitemsbythecontentsof
theselectedoptionalfield.

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Price Lists

From [ ] To [ ]. Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.
Include.WhenprintingtheDetailreport,youcanalsoselectthe
followinginformation:

Features

Prices.Printspricingandmarkupinformation,asentered
fortheitemsonthePricestaboftheItemPricingform,and
includesanypreviouspricesandcosts.

Discounts.Printsthediscountormarkupinformation
enteredfortheitemsontheDiscountOrMarkup
InformationtaboftheItemPricingform,andtherounding
methodusedwhencalculatingadiscountormarkup.

Price Checks. Printstheconditionsofitempricechecksfor


usersenteringpricechanges.

Tax.Printsthetaxauthoritiesandclassesassignedtothe
itemsontheTaxesIncludedtabofItemPricing.

ThecontentsoftheItemPricingreportdifferdependingonthe
reporttypeyouselecttoprint.
ThePriceListsversionofthereportdisplays:

Inmulticurrencyledgers,thecurrencycodeforeachsetof
pricinginformation.Asinglepricelistcanhavemorethanone
currency.

Thebasepriceandsaleprice(ifany)assignedfortheitem,and
thecorrespondingunits.

Themarkupcost,factor,andcostingunitfortheitem.

Thediscountormarkuppricescalculatedfortheitem.

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Reorder Report

TheDetailreportincludesmostoftheinformationenteredinthe
ItemPricingform,andalsoincludes:

Thepreviouspriceandprevious(markup)cost.Ifthecurrent
basepriceandmarkupcostarethefirstonesyouenteredforthe
item,thepreviouspriceormarkupwillbezero.

Thedateofthelastchangemadetothebasepriceandmarkup
cost.Ifthecurrentbasepriceandmarkupcostarethefirstones
youenteredfortheitem,thedateofthechangewillbezeroes.

ThePriceListSummaryandItemNumberSummaryreportsinclude
thecurrentbasepriceandpricingunitforeachitem.

Reorder Report
TheReorderreportliststhestockofitemsonhand,onpurchase
order,andonsalesorderatspecificlocationsoratalllocations,as
wellasthecostofreplenishingstock.
When to print

Printthereportwheneveryouneedtocheckyourstocklevels
againstyoursetreorderquantitiesortoreviewthecostsof
replenishingyourstocklevels.

How to print

1.

DoubleclicktheReorderReporticonintheStockControl
Reportsfolder,makingchoicesinthefollowingfields:
Report Type. Choosewhetheryouwanttolistreorder
informationforspecificlocationsorforalllocations.

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Reorder Report

From location

Ifyouchoosespecificlocations,selectarangeoflocationsto
includeinthereport.

Show location
quantities

IfyouselectAllLocations,youhavetheoptiontoprint
quantitiesateachlocation.
For Quantities. Decidewhichinventorylevelsyouwantthe
reporttoreflect:lessthanminimum,lessthanorequaltozero,
lessthansalesprojected,orequaltozero.
Cost. Decidewhichcosttousetocalculatethecostof
replenishingyourstockmostrecentcostorvendorcost.
Sort by. Decidehowtosortthereportbyvendornumber,
itemnumber,category,itemsegmentoranyoftheoptional
fieldsassignedtoitemrecords.
Choosetherangeofitemrecordsinthefieldsthatappearbelow
theSortByfield.Thesefieldsappearaccordingtothesorting
criterionyouhavechosen.
2.

Features

ClickthePrintbuttonorselectFile,PrintfromtheReorder
Reportmenu.

Thereportdisplays:

Thedateofthereportandtheselectionsyouhavemade,
especiallywhetherthereportisforspecificlocationsorforall
locations.

Thecriteriabywhichthereportissorted.

Thelocationwheretheitemisstocked.

Thequantitiesonhand,onpurchaseorder,andonsalesorder.

Thestockingunitofmeasureforeachitem.

Thestartingandendingdatesofthereorderperiodyouselected.

Theminimumstockinglevelandunitforeachitemselected.

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Reorder Quantities

Theprojectedsales(ifyouchoosetoprintquantitieslessthan
projectedsales).

TheReorderQuantityandMostRecentCostcolumnsshowthe
numberofitemsthatshouldbeorderedandtheitemscosts,
usingeithervendorcostormostrecentcost.
TheReorderQuantityiscalculatedasfollows:

Ifthetotalquantityonhandisaddedtothereorderquantity
youestablishedandthetotalexceedstheminimumyouset,
thenthereorderquantityprintedonthereportisthesame
asthesetreorderquantity.

Ifthetotalislessthanthesetminimum,thenthedifference
betweenthetotalquantityonhandandthereorderquantity
appearsonthereportasthereorderquantity.

TheCosttoReplenishisthesimpleproductofthereorder
quantityandthecostpercostingunit.Thecolumnalsoincludes:

Thetotalcostofreplenishingalltheitemspurchasedfroma
particularvendor.(Itemswithoutassignedvendorsare
listedfirstonthereport.)

Thetotalcostofreplenishingallitemslistedonthereport.

Reorder Quantities
TheReorderQuantitiesreportliststhemaximumandminimum
itemquantitiesyouwanttopermitatyourlocationsduringeach
period.Thereportalsoshowsthenumberofunitsyouusuallyorder
atatimeandthenumberofunitsyouexpecttosellineachperiod.
Thereportincludesonlyitemsforwhichyouhaveenteredreorder
informationintheReorderQuantitiesform.
When to print

760

Printthereportwhenyouarereadytoreorderinventoryitemsand
wanttodeterminethequantitiestoorder.Youcanalsousethe
reporttoreviewinventoryandprojectedsaleslevelsbyperiod,to

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Reorder Quantities

seewhetheryouneedtoadjustfiguresintheReorderQuantities
form.
Whenyouadd,change,ordeleteinformationintheReorder
Quantitiesform,printanewcopyofthereportforyourpermanent
InventoryControlfiles.
How to print

1.

DoubleclicktheReorderQuantitiesiconintheSetupReports
folder,orchooseFile,PrintintheReorderQuantitiesform.

2.

Selectarangeofitemnumberstoincludeinthereport.

3.

Selectwhethertoreportreorderquantitiesforspecificlocations,
alllocations,orboth.
Ifyouchosespecificlocationsorboth,enterarangeof
locationstoincludeinthereport.

Features

4.

ChoosewhethertoprintoptionalfieldsassignedintheOptional
Fieldsformtothereorderquantityrecordsforeachitem.

Thecriteriayouselectedforthereport.

Itemnumbersanddescriptions.

Thelocationforwhichreorderquantitieshavebeensetforthe
selecteditem.Thiscolumnwillincludeeitheralocationcodeor
thewordAll,foritemswithreorderquantitiessetforall
locations.

Reorderoptionalfields,ifyouselectedthem.

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Sales Statistics

Sales Statistics
TheSalesStatisticsreportlistsfiguresforsalesandreturnsbythe
statisticalreportingperiodsyouspecifyintheI/COptionsform.
When to print

Run Day End


Processing
How to print

Printthereportwhenyouneedtoreviewthesalesfiguresforitems,
ortohelpidentifytrendsanddetermineprofitmargins.Thereport
includescurrentstatisticsonlyifyouusetheKeepItemStatistics
optionintheI/COptionsform.
YoumustrunDayEndProcessingtoincludethelateststatistics(and
costing,ifyoucostduringDayEndProcessing)onthereport.
1.

DoubleclicktheSalesStatisticsiconinthePrice/SalesAnalysis
folderorchooseFile,PrintfromtheSalesStatisticsform.

2.

Makeyourselectionsinthefollowingfields:
Sort by.Specifytheorderinwhichtolistitemrecords.Youcan
choose:

762

Item Number. Listsitemsbyitemnumbers.

Category.Groupsallitemsbythecategoriesspecifiedfor
thereport.

Item Segment.Listsallitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
rangeofsegmentcodes.

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Sales Statistics

Optional Field Entries.Listsallitemsbytheentriesinthe


selectedoptionalfield.Thesechoicesappearonlyifyou
assignedoptionalfieldstotheI/CItemsformusingthe
OptionalFieldsSetupform.

From [ ] To [ ]. Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.
From Location [
inthereport.

] To [

]. Selectarangeoflocationstoinclude

From Year [ ] and Period [ ], To Year [ ] and


Period [ ]. Specifytherangeofreportingperiodsforthe
report.
[ ] for Each Period Selected. Specifyhowtheitem
informationwillappearonthereport:

Features

Consolidate Items. Selectthisoptionifyouwanttoshow


onlythetotalsalesandreturnamounts,costofgoodssold
andgoodsreturned,andmarginandmarginpercentagefor
eachitemandperiod,groupedaccordingtoyourselectionin
theSortByfield.

Show Every Item.Selectthisoptionifyouwanttoshowthe


quantitiessoldandreturned,andthenumberofsalesand
returns,inadditiontotheinformationlistedwiththe
ConsolidateItemsoption.Thisoptionalsoincludesseparate
statisticsforeachitem,location,andperiod.

Theunconsolidated(ShowEveryItem)reportshowssalesand
returnsinformationbyitem,location,andperiod,including:

Theyearandperiodasdeterminedbywhatyouselectedinthe
AccumulateByandPeriodTypefieldsontheProcessingtabin
Options.

Quantitiesoftheitemthatweresoldorreturned,bylocationand
period.

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Segment Codes

Thenumberofsalesandreturnstransactionsfortheitem,by
locationandperiod.

Thetotalsalesandreturnamountsfortheitem.Inmulticurrency
ledgers,theseamountsareshownonlyinthefunctional
currency.

Marginfiguresforeachitem,calculatedas:
(Sales - Cost of goods sold) - (Returns - Cost of goods returned)

Marginpercentage,calculatedas:
Margin X 100
Sales - Returns

Subtotalsbyitemnumbers,whichiswhatyouseewhenyou
printtheConsolidateItemsversionofthereport.

Segment Codes
TheSegmentCodesreportliststhesegmentsusedinyourInventory
Controlsystemandthesegmentcodesandcorresponding
descriptionsusedwitheachsegment.
When to print

Printthereportafteradding,changing,ordeletingsegmentsor
segmentcodes.

How to print

DoubleclicktheSegmentCodesiconintheSetupReportsfolder,or
chooseFile,PrintfromtheSegmentCodesform,thenselectAll
Segments,orselectSpecificSegmenttospecifytherangeofcodes
assignedtothesegment.

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Selling Price and Margin Analysis

Selling Price and Margin Analysis


TheSellingPriceAndMarginAnalysisreportlistsitemswhosebase
pricesordiscountormarkuppriceshaveagrossprofitmarginthat
islessthanthepercentageyouspecify.
Usethereporttoidentifyitemswithunusuallyloworhighprofit
margins.
When to print

Run Day End


Processing
How to print

Printthereportwhenyouwanttoanalyzeitemprofitmarginsor
comparebasepricemarginswiththemarginsondiscountedor
markedupprices.
IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.
1.

DoubleclicktheSellingPrice/MarginAnalysisiconinthe
Price/SalesAnalysisReportsfolder.

2.

Makeyourselectionsinthefollowingfields:
Sort by.Specifytheorderinwhichtolistitemrecords.Youcan
choose:

Item Number.Listsitemsinorderbyitemnumbers.

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Selling Price and Margin Analysis

Category.Groupsallitemsbythecategoriesspecifiedfor
thereport.

Item Segment.Listsallitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
rangeofsegmentcodes.

Optional Field Entries.Thesechoicesappearonlyifyou


assignedoptionalfieldstotheI/CItemsformusingthe
OptionalFieldsSetupform.Listsallitemsbytheentriesin
theselectedoptionalfield.

From [ ] To [ ]. Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.
From Price List [
inthereport.

] To [

]. Selectarangeofpriceliststoinclude

From Location [
inthereport.

] To [

]. Selectarangeoflocationstoinclude

Print Items with Margin Less than [ ] Percent.Specifythe


largestmarginpercentageforthereport.Itemswhosemargins
fallbelowthisamountwillbeincluded.
Calculate Margin by.Selectamethodforcalculatingthe
margin.

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Average Cost.Usetheitemstotalactualcost,dividedby
thenumberofunitsonhand.

Most Recent Cost. Usethecostofthemostrecently


acquiredunitsoftheitem(fromtheLocationDetailsform)
tocalculatethemargin.

Standard Cost. Usetheitemsstandardcost(fromthe


LocationDetailsform)tocalculatethemargin.

Markup Cost. Usethemarkupcostenteredfortheitemin


theItemPricingformtocalculatethemargin.

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Selling Price and Margin Analysis

Alternate Costing Methods. Usethecostsyouenteredinthe


optionalAlternateAmount1andAlternateAmount2fields,
ifyouusethem,intheLocationDetailsform.

Thefollowingfieldsappearonlyifyouusemulticurrency
accounting:
Currency.Ifyouusemulticurrencyaccounting,typethe
currencyforthereport,orselectitfromtheFinder.Ifyouselect
thefunctionalcurrency,skiptheRateType,RateDate,and
ExchangeRatefields.
Rate Type.Ifyouusemulticurrencyaccounting,typetherate
typetousewhenconvertingsourcecurrencyamountstothe
functionalcurrency,orselectitfromtheFinder.
Rate Date.Ifyouusemulticurrencyaccounting,thedateforthe
exchangerateisdisplayed.
Exchange Rate.Ifyoudidnotselectthefunctionalcurrency,
typetheexchangerateforthecurrencyonthereportorselectit
fromtheFinder.
Features

TheSellingPriceAndMarginAnalysisreportincludes:

Amountsinthecurrencyandattheexchangerateyouspecify,if
youuseamulticurrencyledger.Notethatthemarkupcostis
alwaysinthefunctionalcurrency.

Theunitcostforeachtypeofcostingmethodselectedforthe
report.

Thebaseprice,fromthePricestaboftheItemPricingform.

Themarginpercentage,calculatedas:
Base price - Unit cost
Base price

Thediscountormarkuppricesasspecifiedfortheitemonthe
DiscountOrMarkupInformationtaboftheItemPricingform.

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Serial Numbers

Thequantitythatmustbepurchasedforeachdiscountlevelto
apply,ifthepricesvarybythevolumepurchased.

Themarginpercentageforeachdiscountormarkupprice,
calculatedas:
Discount or markup price - Unit cost
Discount or markup price

Serial Numbers
TheSerialNumbersreportliststheserialnumbersassignedtoitems
thatwereshippedorreturned.
When to print

Printthereportwhenyouassignserialnumberstoshippeditemsor
processreturnsofitemswithserialnumbers.Filethereportasyour
audittrailofserialnumbers.

How to print

DoubleclicktheSerialNumbersiconintheStockControlReports
folder.

Sort by and Then by. Selectuptosixkeyfieldstospecifytheorder


inwhichtolistitemswithserialnumbers:

768

None.Ordersserialnumbersstartingwiththemostrecentone
enteredintoInventoryControl.

Item Number.Ordersserialnumbersbyitemnumbers.

Category Code.Ordersitemnumberswithserialnumbersby
theitemcategories.

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Slow Moving Items

Location.Groupsitemnumberswithserialnumbersbylocation
code.

Transaction Type.Listsshippeditemswithserialnumbers,
followedbyreturneditemswithserialnumbers.

Customer Number.Groupsitemnumberswithserialnumbers
bythecustomernumbersonshipmentsandreturns.

Item Segment.Ordersallitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
segmentcode.

Date.Ordersitemswithserialnumbersbythedatethe
shipmentorreturnwasposted.

Slow Moving Items


TheSlowMovingItemsreportlistsitemsthatarenotsellingwell
accordingtothecriteriayouselectwhenyouprintthereport.
Select Keep Item
Statistics in
I/C Options

TheSlowMovingItemsreportusesdatafromtheSalesStatistics
formtomakeitscalculations.YoumustusetheKeepItemStatistics
optioninordertousethereport.Thesettingsyouchooseinthe
AccumulateByandPeriodTypeoptionswilldeterminethedates
thereportusestomakeitscalculations.

When to print

Printthereporttoidentifyproblemitems.

Run Day End


Processing
How to print

IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.
1.

DoubleclicktheSlowMovingItemsiconintheStockControl
Reportsfolder.

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Slow Moving Items

2.

Makeyourselectionsinthefollowingfields:
Sort by.Specifytheorderinwhichtolistitemrecords.Youcan
choose:

Item Number.Listsitemsinorderbyitemnumbers.

Category.Groupsallitemsbythecategoriesspecifiedfor
thereport.

Item Segment.Listsallitemsthatcontainthespecified
segmentintheiritemnumbers,groupedbythespecified
rangeofsegmentcodes.

Optional Field Entries.Thesechoicesappearonlyifyou


haveassignedoptionalfieldstotheI/CItemsformusingthe
OptionalFieldsSetupform.Listsallitemsbytheentriesin
theselectedoptionalfield.

From [ ] To [ ]. Specifytherangeofitemnumbers,categories,
segments,oroptionalfieldentriestoincludeinthereport.
Include Items with.Specifyanyofthefollowingcriteriaforyour
report:

770

No Sales for More than [ ] Days. Includeitemsforwhich


noshipmentswerepostedinInventoryControlorSage
AccpacOrderEntry(ifyouuseit)duringthenumberof

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Slow Moving Items

daysyouspecify.InventoryControlsubtractsthelast
shipmentdatefromthesessiondateandcomparesthe
resultstothenumberofdaysyouenter.

Year-To-Date (YTD) Turnover Less than [ ] Times. Include


itemswithsalesthatwerelessthantheyeartodateturnover
comparedtothenumberoftimesyouspecify.Theyearto
dateturnoveriscalculatedas:
YTD turnover =

Period-To-Date (PTD) Turnover Less than [ ] Times.Include


itemswithsalesthatwerelessthantheperiodtodate
turnovercomparedtothenumberoftimesyouspecify.The
periodtodateturnoveriscalculatedas:
PTD turnover =

Year-to-date sales X 365


Days gone by in current year X Qty available

Period-to-date sales X 365


Days gone by in current period X Qty available

PTD Units Sold Less than YTD Average by More than


[ ] Percent. Includeitemswithfewersalesinthecurrent
periodthantheyeartodateaverage,bythepercentyou
specify.Thepercentageiscalculatedas:
(Daily avg. sales up to last per. - Daily avg. sales for per.)
Daily average sales up to last period

X 100

Thedailyaveragesalesuptolastperiodiscalculatedas:
(Year-to-date sales - Period-to-date sales)
(Days gone by in current year - Days gone by in period)

Thedailyaveragesalesforthecurrentperiodiscalculated
as:
Period-to-date sales
Days gone by in period

YTD Units Sold Less than Last Years Average by More than
[ ] Percent. Includeitemswithloweraveragesalesinthe
currentyearthanthelastyearsaverageamount,bythe
percentyouspecify.Thepercentageiscalculatedas:

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Transaction History

BA
B

X 100

withAandBderivedasfollows:
A=

Year-to-date sales X 365

B = Last years sales

Days gone by in current year

Features

Average Days between Shipments Greater than [ ] Days.


Includeitemsforwhichnoquantitieswereshippedinthe
averagenumberofdaysyouspecify.

Thereportdisplaysthefollowing:

Thecriteriayouselectedtoidentifyslowmovingitems.

Thereasonseachitemwasincludedinthereport.Thenumbers
inthiscolumncorrespondtothecriteriayouselectedtoidentify
slowmovingitems.

Transaction History
TheTransactionHistoryreportlistsalltransactionspostedforthe
itemsassignedtotheaccountsetsthatyouselect,withintheperiod
youspecify.Thereportshowsthenetchangetotheinventory
controlaccountfortheaccountsetandperiod.
Transactionhistoryisaccumulatedandreportedaccordingtothe
settingsintheFiscalCalendar(inCommonServices).Transactions
areaccumulatedforthisreportonlyifyouusetheKeepTransaction
HistoryoptionintheI/COptionsform.
TransactionsclearedintheClearHistoryformwillnotbeincluded
inthereport.
When to print

Printthereportwhenyouwanttoreviewtransactionhistorybyitem
orlisttransactionsfromallpostingjournals.
Thereportcanalsobeusedattheendofanaccountingperiodto
checkthebalanceofyourgeneralledgercontrolaccount,sincethe

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Transaction History

totalfortheaccountsetsonthereportshouldmatchthetotalforthe
generalledgercontrolaccount.
Run Day End
Processing
How to print

IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.
1.

DoubleclicktheTransactionHistoryiconinthePrice/Sales
AnalysisReportsfolder.

2.

Makeyourselectionsinthefollowingfields:
As at Year/Period. Selecttheendingperiodfortherangeof
transactionsyouwanttoprint.InventoryControllistsall
transactionsoccurringbeforeandduringthespecifiedperiod,
excludingthoseyouclearedintheClearHistoryform.
Sort By.Specifythemethodofsortingtransactions.Choose
eitherAccountSetCodeorItemNumber.
From Account Set [ ], To Account Set [
accountsetstoincludeinthereport.

]. Selectarangeof

From Item Number [ ], To Item Number [ ]. Ifyouchoseto


sortbyitemnumber,selectarangeofitemnumberstoinclude
inthereport.
Features

Thereportdisplays:

Thedate,fiscalyear,andfiscalperiodofeachtransaction.

Thedocumentnumberenteredwiththetransaction.

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Transaction Listing

Dayendnumbers,assignedsequentiallyeachtimeDayEnd
Processingisrun,andentrynumbersindicatingtheorderin
whicheachtransactionwasprocessedbyDayEndProcessing.

Ifyouusemulticurrencyledgers,thesourcecurrencyand
exchangerateforeachtransaction.

Theamountofthetransactioninsourcecurrency.Amountsthat
creditthegeneralledgerinventorycontrolaccount(suchas
shipments)aredisplayedasnegativenumbers.

Debitorcreditamountsforeachtransaction,tobepostedtothe
accountsetsgeneralledgerinventorycontrolaccount.In
multicurrencyledgers,theseamountsareinfunctionalcurrency.

Theopeningandendingbalancesfortheitemsinventory
controlaccountwhenyousortthereportbyaccountset.

Thenetchangepostedtotheinventorycontrolaccountfromall
transactionspostedfortheitem.

Theopeningandendingbalancesandthenetchangeforeach
locationandaccountsetwhenyousortbyaccountset.
Ifyousortbyitemnumber,thereportshowsonlythenetchange
foreachlocationandaccountset.

Transaction Listing
TheTransactionListingletsyouprintthedetailsofanysavedor
postedtransactionsthathavenotbeenclearedfromtheInventory
Controlsystem.
Youcanprintfivetypesoftransactionlistings,oneforeach
transactiontypethatyoucanpostinInventoryControl:adjustments,
assemblies,receipts,shipments,andstocktransfers.
When to print

Usethisreporttomatchthewayyouprocesstransactions.
Ifyousavetransactionsafterentryinsteadofpostingthemdirectly:

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Transaction Listing

PrintlistingsofEnteredtransactions.

Checktransactionstosourcedocuments.

Correctentries,andthenusethePostTransactionsform.

Printthepostedtransactions,andfilereportswithyourother
audittrailrecords.

Ifyouposttransactionsimmediatelyafterentry:

Run Day End


Processing
How to print

Printthepostedtransactions.

Checktransactionstosourcedocuments.

Filereportswithyourotheraudittrailrecords.

IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.
1.

DoubleclicktheTransactionListingiconintheI/CTransactions
folder.

2.

Choosethetypeoftransactionthatyouwanttolist(receipts,
shipments,internalusage,adjustments,transfers,orassemblies).

3.

Choosewhethertoreprintpreviouslyprintedtransactions.

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Transaction Statistics

Features

4.

Choosewhethertoshowcommentsenteredwitheach
transaction(doesntapplytoassemblies).

5.

Choosewhethertoshowserialnumberswithshipmentsand
shipmentreturns.

6.

Choosewhethertoincludeoptionalfields.

7.

Specifytherangeoftransactionnumbersandtransactiondates
thatyouwantonthereport.

8.

Selectthestatusoftransactionsthatyouwanttoappear.Youcan
printbothunpostedandpostedtransactions.

Thereportdisplays:

Thedocumentnumberenteredwiththetransaction.

Thedate,fiscalyear,andfiscalperiodofeachtransaction.

Alloftheheaderinformationforthetransaction(thestatus,
description,referencenumber,vendororcustomerinformation,
ifapplicable,etc.).

Detailsforeachitemonthereceipt,shipment,internalusage
transaction,transfer,oradjustment.

Transaction Statistics
Thisreportlistsstatisticsfrompostedtransactionsforthecurrent
yearandforpreviousyearsforwhichyoukeephistory.
Transactionstatisticsareaccumulatedaccordingtotheselections
youmadefortheAccumulateByandPeriodTypefieldsintheI/C
Optionsform.YoumustchoosetheKeepItemStatisticsoptionifyou
wanttoprinttheTransactionStatisticsreport.
Run Day End
Processing

776

IfyoucostitemsduringDayEndProcessing,youmustrunDayEnd
Processingtoincludethelatestcostinginformationinthereport.

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Transfer Slips

How to print

1.

DoubleclicktheTransactionStatisticsiconinthePrice/Sales
AnalysisReportsfolder.

2.

Specifytherangeofyearsandperiodsforthereport.

Transfer Slips
InventoryControlletsyouprinttransferslipswhenyoupost
transferstoaccompanygoodstothereceivinglocation(eithercarried
bythedriverorattachedtothegoodsbywayofaclearpacking
envelopeorwindowenvelope).
Transferslipsprovideacolumnwherethereceivercancheck
whetherthegoodsreceived(itemsandquantities)matchthegoods
shipped.
When to print

Printtransferslipswhenyouarepostingstocktransfersandwantto
attachtransferslipstothetransfershipment.
Youcanalsoentertransfertransactionsfirst,andthenprinttransfer
slipsatalatertimebychoosingtheTransferSlipsiconintheStock
ControlReportsfolder.

How to print

1.

SaveorpostanewtransfertransactionandchooseYeswhen
I/Cdisplaysthetransfernumberandasksifyouwanttoprint
transferslips.
Or,choosetheTransferSlipsiconintheStockControlReports
folder.

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Units of Measure

2.

Selectthetransferslipthatyouwanttouse.
I/Cshipswithtwotransferslips:oneprintstheQuantity
Receivedontheslip,andtheotherleavesthisfieldblank.

3.

IfyouusedtheTransferSlipsicontoopentheprintform,select
therangeofinventorytransfersforwhichyouwanttoprint
transferslips.

Features

Ifyouareprintingtransferslipsafterenteringatransfer
transaction,youcanonlyprintaslipforthetransactionthat
youjustsavedorposted.

4.

SelectIncludeTransferSlipsAlreadyPrintedifyouwantto
reprintatransferslip.

5.

Clicktheprintbutton

Thetransferslipincludes:

Shippingandreceivingplantinformation,includingcontact
namesandphonenumbers.

Itemnumber,itemdescription,quantitytransferred,andtheunit
ofmeasure.

Spacetowritethequantityreceivedandcommentsconcerning
thereceipt.

Units of Measure
TheUnitsofMeasurereportliststheinformationenteredtodefine
theunitsofmeasureusedinyourInventoryControlsystem.

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Vendor Details

When to print

Printthereportwhenyouadd,change,ordeleteunitsofmeasure,or
toprovidepeoplesettingupitemswithalistoftheunitsthathave
alreadybeenadded.

How to print

DoubleclicktheUnitsofMeasureiconintheSetupReportsfolder,
orchooseFile,PrintfromtheUnitsofMeasureform.Tobegin
printing,clickthePrintbutton.

Features

Thereportliststheunitsofmeasurealongwiththeirdefault
conversionfactors.

Vendor Details
TheVendorDetailsreportlistsvendorsfromwhomyoupurchase
inventoryitems,andtheitemseachvendorsupplies.Thereport
includesonlythevendorsyouhaveassignedtoInventoryControl
itemnumbers.
Thereportwillbeblankifnovendorsareassignedtoitems.
When to print

Printthereportwhenyouneedtoreviewthevendorsfromwhom
youbuyinventory,orwhenyouchangethevendorinformationin
itemrecords.

How to print

1.

DoubleclicktheVendorDetailsiconintheSetupReportsfolder.

2.

Makeselectionsinthefollowingfields:

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Weight Units of Measure

Sort by. Specifytheorderinwhichtolistvendorinformationfor


itemrecords.Youcanprintbythevendornumbers,oryoucan
printvendorinformationbyitemcategorycodes,Inventory
Controlitemnumbers,segmentcodes,ortheentriesinanyof
theoptionalfieldsyouassignedtoitemsintheI/COptional
Fieldsform.
From [ ] To [ ]. Specifytherangeofvendornumbers,
categories,itemnumbers,segments,oroptionalfieldentriesto
includeinthereport.
Features

TheorderinwhichtheinformationappearsontheVendorsreport
dependsonyoursortingselections.Forexample,youcanorderthe
reportbyvendornumberorbytheInventoryControlitemnumber,
followedbyanyadditionalsortingoptions.

ThenumberyouassigntoidentifythevendorinInventory
Control.IfyouuseSageAccpacAccountsPayable,youcan
selectvendornumbersfromFindersinInventoryControl.

ThenumberyouusetoidentifytheiteminInventoryControl.

Thevendortype,whichreflectsthevendorspriorityorstatusas
asupplieroftheitem.

Thecodeornumberusedbythevendortoidentifytheitem.

Weight Units of Measure


TheWeightUnitsofMeasurereportliststheinformationenteredto
definetheinventoryweightunitsofmeasureusedinyourInventory
Controlsystem.
When to print

780

Printthereportwhenyouadd,change,ordeleteweightunitsof
measure,ortoprovidepeoplesettingupitemswithalistofthe
weightUOMsthathavealreadybeenadded.

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Weight Units of Measure

How to print

DoubleclicktheWeightUnitsofMeasureiconintheSetupReports
folder,orchooseFile,PrintfromtheWeightUnitsofMeasureform.
Tobeginprinting,clickthePrintbutton.

Features

Thereportliststheweightunitsofmeasurealongwiththeir
descriptionsandweightconversionfactors.Italsoidentifiesthe
defaultweightunitofmeasure(usedastheUOMforthetotalorder
weightsinOrderEntryandPurchaseOrders).

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Messages

Appendix A
Errors, Warnings and Confirmations

UsingOnlineMessageHelp .................................................... A1

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Messages

Appendix A
Errors, Warnings and Confirmations

TherearethreetypesofmessagesthatappearinSageAccpacERP:
errors,warnings,andconfirmations.
Inmostcases,thedescriptionsforthesemessagesstartwitha
messagecategorysuchasSystemerrororIncorrectprocedureor
Invalidinput,followedbyasentencethatdescribestheproblem
morespecifically.
Error

Errormessagesidentifyconditionsthatpreventtheprogramfrom
proceeding.Insomecases,themessageincludessuggestionsfor
action.

Warning

Warningmessagesindicatethatyouareabouttoperforma
procedurethatcoulddamageyourdata.

Confirmation

Aconfirmationmessageindicatesacompletedprocess.
Formoreinformation,seetheSystemManagerUserGuide,orclick
theonlineHelpbuttoninthemessagetolookupdetails.

Using Online Message Help


To look up an error message online:
1.

ClicktheHelpbuttonifyoureceiveanerrormessagewhile
workinginSageAccpacERP.

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Using Online Message Help

2.

Lookforatopicwithsimilarwordstotheerrormessage.

3.

Clicktheerrormessageyouwanttofindoutmoreabout.This
actionwilllinkyoutomoredetailedinformation:

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ImportingandExportingDataTipsandReminders ............................ B2
ImportingRecords ......................................................... B2
OptionsforImporting

.....................................................

B2

ErrorsDuringImporting ................................................... B3
ExportingfromRecordswithMultipleRecordTypes

.........................

B4

..................................

B5

....................................................

B5

SettingSelectionCriteriatoExportRecords
I/CImportandExportData

ImportingACCPACPlusUtilitiesFields ..................................... B6
ExportingItemsandPriceListsFields ....................................... B6
ImportingandExportingPhysicalInventoryFields ........................... B7
ImportingandExportingSetupFields ....................................... B8
ImportingandExportingStatisticsandInquiriesFields
ImportingTransactionFields

.......................

B9

...............................................

B9

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Importing and
Exporting

Appendix B
Importing and Exporting

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ThisappendixdescribestheInventoryControldatayoucanimport
andexport.
WiththeImportandExportcommandsyoucan:

Importsetupinformationfromaspreadsheetortextfilethatwas
previouslyexportedfromanotherSageAccpacERPornonSage
AccpacERPdatabase.

Importinventoryrecordsfromaspreadsheetortextfilethatwas
createdfromanotherinventorydatabase.

ImporttransactionsfromnonSageAccpacapplicationsand
remoteSageAccpacsubledgers.

ExportInventoryControldatatoaspreadsheetforanalysis.

Exportdatatoaspreadsheetforediting,andthenimportthe
databackintoInventoryControl.(Forexample,youcould
exportastandardsetofreceipts,shipmentsortransfers,and
thenimportthemagainasneeded.)

Further

Forinformationaboutfileformats,templates,andthestepsyou
followtoimportandexportdata,seetheSystemManagerUserGuide.

Help key

PressF1todisplayHelpscreenswhenusingtheImportorExport
commands.

information

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B1

Importing and
Exporting

Appendix B
Importing and Exporting

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Importing and Exporting Data Tips and Reminders

Importing and Exporting Data Tips and Reminders


Importing Records
Use sample data
first

Toseeexactlyhowtoformatrecordsforimporting,wesuggestthat
youexportrecordsfromthesampledatathatcomeswithInventory
Control,specifyingtheformatinwhichyouplantoimport.

Display and print


import file layouts

YoucanalsodisplayrecordfieldsbychoosingDisplayExportFields
orDisplayImportFieldsfromtheExportorImportFilemenu.

Back up your data

ExperimentwiththeInventoryControlsampledata,andthenback
upyouraccountingdatabeforeattemptingtoimportrecords.For
instructions,seetheSystemManagerUserGuide.

Importing may
damage data

Donotimportaccountingdatawithoutappropriatemanual
accountingcontrolandverificationprocedures.

Options for Importing


Toselectimportoptions,choosetheImportcommandfromtheFile
menuofanInventoryControlform(suchasItemPricing).The
Importdialogboxappears:
The Import dialog
box for Item
Pricing

Choose File,
Display Import
Fields to view and
print the import
record fields.

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Importing and Exporting Data Tips and Reminders

Youcanchooseoneofthefollowingthreeoptionswhenimporting
itempricingrecords:

Update. Updatesexistingrecords,butdoesnotaddnewrecords.
Insert / Update. Addsnewrecordsandupdatesthosecurrentlyin
thedatabase.
Transactions can
only be inserted

MostInventoryControlrecordsallowallthreeoptions,butthe
followingrecordscanbeinsertedonly:

BillsofMaterial.

Receipts.

Shipments.

InternalUsage.

Adjustments.

Transfers.

Assemblies.

Errors During Importing


Ifimportingstopsduetoerrors,InventoryControl:

Restart

records

Createsarestartrecord,whichmarksthepointwhereimporting
stopped.

Identifiestheerrorbytask,date,time,anduser(theperson
performingthetask).

Describesanyactionwhichmustbetaken.

Forinformationonrestartinganimportoperationandonworking
withrestartrecords,seeChapter8,WorkingwithRestartRecords,
intheSystemManagerAdministratorGuide.

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Importing and
Exporting

Insert.Addsnewrecordswithoutchangingexistingrecords.

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Importing and Exporting Data Tips and Reminders

Exporting from Records with Multiple Record Types


InventoryControlusesmorethanonedatabasetableforthe
followingtypesofrecords:

Categories.

Optionalfields.

Billsofmaterial.

Kittingitems.

Pricelistcodes.

Items.

Itempricingrecords.

Receipts.

Shipments.

InternalUsage.

Adjustments.

Transfers.

Assemblies(foroptionalfields).

Whenyouexporttheserecords,theExportdialogboxdisplaysalist
ofthetablesthatyoucanexportfortherecord.Inorderforthese
tablestoappear,youfirstmustselectthefollowing:

IntheTypefield,anexportfiletype(forexample,Excel2000,
SingleCSVFile,andsoon).

IntheFilefield,thefiletowhichtoexportthedata.

Forexample,afterenteringyourchoicesintheTypeandFilefields,
thefollowingItemPricingExportdialogboxshowsfourdatatables:
Item_Pricing,Price_List_Tax_Authorities,Pricing_Price_Checks,and
Item_Pricing_Details.

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I/C Import and Export Data

Importing and
Exporting

Export dialog box


with more than
one database
table

Clicktheplussignbesidethetablenametoviewthefieldsyoucan
chooseforexporting.Theexampleaboveshowsfieldsinthe
Price_List_Tax_Authoritiestable.
Fieldsmarkedwithastarinthecheckboxarefieldsthatarerequired
forexport.Youmustincludeallrequiredfieldsfromeachofthe
tableslistedtobeabletocompleteanexport.

Setting Selection Criteria to Export Records


YoucanusetheSetCriteriaoptiontospecifyarangeofrecordsto
export.Forinformationonhowtousethispowerfulselectiontool,
seethesection,SettingUpCriteriaforSelectingRecords,inthe
SystemManagerUserGuide.
You cannot select
records to import

YoucannotusetheSetCriteriaoptiontoselectrecordstoimport
fromanimportfile.Youmustimportallrecordscontainedinan
importfileatthesametime.

I/C Import and Export Data


ThissectionliststhefieldsyoucanselectusingtheImportand
ExportcommandsontheFilemenu.Notethatthefieldslistedhere

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I/C Import and Export Data

maynotfollowthesameorderasthosepresentedintheImportand
Exportdialogboxesfortherecordsyouchoose.
Export-only
records

Youcanexporttransactionstatisticsandsalesstatistics,butyou
cannotimportthem,unlessyouselecttheKeepItemStatisticsand
AllowEditOfStatisticsoptionsintheI/COptionsform.

Key fields

SageAccpacERPuseskeyfieldstolookuprecords.
Allrecordshaveatleastonekeyfield,butsomehavemorethanone.
Forexample,UnformattedItemNumberisthekeyfieldforitem
records,whileItemNumber,Location,andPeriodStartarethekey
fieldsforReorderQuantitiesrecords.
InSageAccpacERP,theFinderisactiveforeverykeyfield.

Export-only fields

Forpurposesofauditinganddatasecurity,somefieldscanbe
exportedbutnotimported.
Forexample,ifyouexportarecordintoaspreadsheet,editit,and
thenattempttoimportitbackintoSageAccpacInventoryControl,
theexportonlyfieldswillnotbeimported.

Multicurrency
fields

Fieldsusedonlyinmulticurrencydatabasesappearintheimport
andexportdialogboxesforsinglecurrencydatabasesandcanbe
includedinyourexportorimportfiles,butarenotused.

Importing Item Mappings

Item Mappings. Youcanimportthefollowingfields:NonSage


AccpacItemNumberandDescription,andSageAccpacERP
ItemNumberandStructure.

Exporting Items and Price Lists Fields

Items. Youmustincludeatleastonefieldfromeachofthe
followingtablestoexportitemrecords:

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I/C Import and Export Data

UnitsofMeasure
ItemTaxAuthorities

Vendor Details

Item Pricing. Youmustincludeatleastonefieldfromeachofthe


followingtablestoexportitempricingrecords:

ItemPricing
PriceListTaxAuthorities
PricingPriceChecks
ItemPricingDetails

Manufacturers Items

Customer Details (itemnumbers)

Contract Pricing

Location Details

Reorder Quantities

ReorderQuantities
ReorderQuantitiesDetails

Importing and Exporting Physical Inventory Fields

Physical Inventory Quantities. Fieldsfromthefollowingtables


canbeimportedandexported:

InventoryWorksheetHeaders
InventoryWorksheetDetails
WorksheetDetailOptionalFields
InventoryWorksheet
WorksheetOptionalFields

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Importing and
Exporting

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I/C Import and Export Data

Importing and Exporting Setup Fields


Youcanimportandexportthefollowingsetuprecords:

Item Structures

Segment Codes

Locations

Categories. Youmustincludeatleastonefieldfromeachofthe
followingtablestoexportcategories:

Account Sets

Units of Measure

Weight Units of Measure

Bills of Material. Youmustincludeatleastonefieldfromeachof


thefollowingtablestoexportbillsofmaterial:

BillsofMaterial
BillsofMaterialComponents

Kitting Items. Youmustincludeatleastonefieldfromeachofthe


followingtablestoexportkittingitems:

KittingItems
KittingItemsComponents

Price List Codes. Youmustincludeatleastonefieldfromeachof


thefollowingtablestoexportpricelistcoderecords.

B8

Categories
CategoryTaxAuthorities

PriceListCodes
PriceListCodeTaxAuthorities
PriceListCodeChecks

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I/C Import and Export Data

Importing and Exporting Statistics and Inquiries Fields

SalesStatistics.

TransactionStatistics.

Importing Transaction Fields


Youcanimportandexporttransactions.Notethefollowingpoints
regardingimportingoftransactionrecords:

Receipts.YoumustincludeatleastonefieldfromeachReceipts
tabletoimportreceipts.

Shipments.Includeatleastonefieldfromeachofthefollowing
tablestoexportshipments:

ShipmentHeaders
ShipmentDetails

Internal Usage.Includeatleastonefieldfromeachofthe
followingtablestoexportshipments:

ReceiptsHeaders
ReceiptsDetails

InternalUsageHeaders
InternalUsageDetails

Adjustments.Includeatleastonefieldfromeachofthe
followingtablestoimportadjustments:

AdjustmentHeaders
AdjustmentDetails

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Importing and
Exporting

YoucanimportandexportInventoryControlstatistics;however,to
importthesefields,makesureyouselecttheKeepItemStatisticsand
AllowEditofStatisticsoptionsintheI/COptionsform.(Ifthese
optionsarenotselected,theImportcommandwillnotappearinthe
Filemenu.)

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I/C Import and Export Data

Transfers. Includeatleastonefieldfromeachofthefollowing
tablestoimporttransfers:

TransferHeaders
TransferDetails

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Appendix C
Inventory Control Security

BasicPermissionandRights .................................................... C1
AdditionalPermissionsandRights.............................................. C2
Security

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Appendix C
Inventory Control Security

ThisappendixdescribestheInventoryControltaskstowhichyou
canassignsecurity(passwordprotection).
TorestrictaccesstoInventoryControldata,youmustfirstturnon
securityforthesystemdatabaseusingDatabaseSetup.

Set up groups
and assign to
users

SageAccpacERPusessecuritygroupstorestrictuseraccesstodata.
UsetheSecurityGroupsiconsinAdministrativeServicestodefine
securitygroupsforInventoryControlandassignthemtousers.

Further
information

Forinformationonactivatingsecurityandsettingupsecurity
groups,seetheSystemManagerAdministratorGuide.

Print Destination

ToenabletheFile/PrintDestinationcommand,youmustselect
ChangePrintDestination,intheAdministrativeServiceslistin
SecurityGroupswhenyouassignI/Cpermissions.

Basic Permission and Rights


Thefollowingtabledescribesthebasicsecuritypermissionand
rightsgrantedwhenyouenableInventoryControlsecurity:
Permission

Inventory Control Icons

Common
Inquiry

Rights

All Setup icons, Items, Location Details*, Reorder Quantities,


Bills of Material*, Kitting Items*, Vendor Details, Customer
Details, Manufacturers Items
Reports Alternate Items, Vendor Details, Customer Details,
Options, G/L Integration, Item Structures, Segment Codes,
Locations, Categories, Account Sets, Units of Measure, Weight
Units of Measure, Bills of Material*, Kitting Items*, Price List
Codes, Reorder Quantities, Item Status*, Location Details*,
Manufacturers Items
* Costing information will not appear unless you also grant Cost Inquiry permission.

View

Preview,
Print

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C1

Security

Turn on
security

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Additional Permissions and Rights

Additional Permissions and Rights


Toallowusersinasecuritygrouptoeditrecordsorperform
processingtasks,youmustgrantthegroupaccesstoadditionaltasks
fromthefollowinglist.
Permissions

Inventory Control Icons

Rights

Price/Sales
Analysis Inquiry
Stock Control
Inquiry

Report Price Lists, Contract Pricing

Preview, Print

Permissions

Inventory Control Icons

Rights

Cost Inquiry*
and Stock
Control Inquiry

Icons visible as for Common Inquiry plus:


LIFO/FIFO Inquiry
Reports Item Valuation, Overstocked Items (all
available print options), Reorder Report, Slow Moving
Items, Inventory Movement, Aged Inventory, Bin/Shelf
Labels, Item Labels, Serial Numbers, Location Details
(includes cost information)
Icons visible as for Common Inquiry plus:
Reports Price Lists, Contract Pricing, Selling
Price/Margin Analysis, Markup Analysis, Location
Details (includes cost information), Bills of Material /
Kitting Items / BOM Component Usage Inquiry
(includes costing information), Item Status (includes
LIFO/FIFO costing information)

View

Preview, Print
Reports Overstocked Items (available print options:
Quantity Greater than Maximum Level, Quantity
Greater Than Projected Sales), Reorder Report, Slow
Moving Items, Inventory Movement, Aged Inventory,
Bin/Shelf Labels, Item Labels, Serial Numbers
View
Transaction
Receipts, Shipments, Adjustments, Transfers,
Inquiry
Assemblies, Internal Usage, Transaction History Inquiry
Sales Statistics, Transaction Statistics
Reports Sales Statistics, Transaction Statistics,
Preview, Print
Transaction History, Posting Journals, G/L
Transactions, Transfer Slips, Transaction Listing
Cost Inquiry*
View
Icons visible as for Common Inquiry plus: Costing
information in Location Details, Bills of Material, Kitting
Items, LIFO/FIFO costing information on Item Status
report
* Cost Inquiry permission must always be combined with Common Inquiry permission.

Cost Inquiry*
and Price/Sales
Analysis Inquiry

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View, Preview,
Print

Preview, Print

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Additional Permissions and Rights

Permissions

Inventory Control Icons

Rights

View
Items, Vendor Details, Customer Details, Location
Details, Reorder Quantities, Manufacturers Items
Options, G/L Integration, Item Mappings, Item
Add, Update,
Structures, Segment Codes, Locations, Categories,
Delete
Account Sets, Units of Measure, Weight UOMs, Bills of
Material, Copy BOMs, Update BOMs, Kitting Items,
Price List Codes,
Preview, Print
Reports Alternate Items, Vendor Details, Customer
Details, Options, G/L Integration, Item Mappings, Item
Structures, Segment Codes, Locations, Categories,
Account Sets, Units of Measure, Weight UOMs, Bills of
Material{, Kitting Items{, Price List Codes, Reorder
Quantities, Item Status{, Location Details{,
Manufacturers Items, BOM Component Usage Inquiry,
Item Status
Transaction
Allows you to add or delete optional fields in
Add, Update,
Optional Fields
adjustments, assemblies, receipts, shipments,
Delete
transfers, and other Inventory Control functions that
create transactions automatically.
Item
Items, Item Wizard, Vendor Details, Customer Details,
Add, Update,
Maintenance
Location Details, Reorder Quantities, Manufacturers
Delete
Items
Preview, Print
Reports Alternate Items, Vendor Details, Customer
Details, Location Details{, Reorder Quantities, Item
Status{, Manufacturers Items
* Cost Inquiry permission must always be combined with Common Inquiry permission.
{
Costing information will not appear unless Cost Inquiry permission is granted.
Setup
Maintenance

Inventory Control Icons

Rights

Price List
Maintenance

Item Pricing, Contract Pricing

View, Add,
Update, Delete
Copy
Update
Preview, Print
Preview, Print

Physical
Inventory
Maintenance
(gives Cost
Inquiry rights)

Adjustment
Posting

Copy Item Pricing


Update Item Pricing
Reports Price Lists, Contract Pricing
Reports Inventory Worksheet, Inventory
Reconciliation
Generate Inventory Worksheet
Physical Inventory Quantities
Post Inventory Reconciliation
Inventory Counts
Adjustments, Post Transactions (adjustments only)
Location Details

Generate
Update, Delete
Post
Update, Delete
Post
View, Add,
Update, Delete

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Security

Permissions

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Additional Permissions and Rights

Permissions

Inventory Control Icons

Rights

Assembly
Posting

Reports Location Details, Trans. Listing (adj. only)


Assemblies, Post Transactions (assemblies only)
Location Details

Preview, Print
Post
View, Add,
Update, Delete
Preview, Print
Post

Internal Usage
Posting

Receipt Posting

Reports Location Details, Trans. Listing (assms. only)


Internal Usage Transactions, Post Transactions
(internal usage only)
Location Details
Reports Location Details, Trans. Listing (usage only)
Receipts, Post Transactions (receipts only)
Location Details

Shipment
Posting

Reports Location Details, Trans. Listing (rcpts. only)


Shipments, Post Transactions (shipments only)
Location Details

Transfer
Posting

Reports Location Details, Trans. Listing (shpmts. only)


Transfers, Post Transactions (transfers only)
Location Details

Day End
Processing

Reports Location Details, Trans. Listing (trnsfrs. only)


Day End Processing
Create G/L Batch
Sales Statistics, Transaction Statistics
Transaction History Inquiry
Location Details

Clear History/
Inactive
Records

C4

Reports Transaction History, Posting Journals, G/L


Transactions, Sales Statistics, Transaction Statistics,
Location Details
Delete Inactive Records (account sets, categories,
items, locations, and BOMs)
Clear History (transaction history, transaction statistics,
sales statistics, printed posting journals, serial
numbers, printed labels, receipts, expired contract
prices, transactions)

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View, Add,
Update, Delete
Preview, Print
Post Update
View, Add,
Update, Delete
Preview, Print
Post
View, Add,
Update, Delete
Preview, Print
Post
View, Add,
Update, Delete
Preview, Print
Process
Create
View, Add,
Update
View
View, Add,
Update, Delete
Preview, Print

Delete
Clear

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Additional Permissions and Rights

Permissions

Inventory Control Icons

Rights

Import I/C Data


(combine with
other security
rights)

Import records (import into: Receipts, Shipments,


Adjustments, Transfers, Assemblies, Items, Vendor
Details, Customer Details, Item Pricing, Contract
Pricing, Location Details, Reorder Quantities, Sales
Statistics, Transaction Statistics, Item Structures,
Segment Codes, Locations, Categories, Account Sets,
Bills of Material, Price List Codes, Physical Inventory
Quantities, Item Mappings, Manufacturers Items,
Kitting Items, Units of Measure, Weight Units of
Measure)
Export records (export from: Receipts, Shipments,
Adjustments, Transfers, Assemblies, Items, Vendor
Details, Customer Details, Item Pricing, Contract
Pricing, Location Details, Reorder Quantities, Sales
Statistics, Transaction Statistics, Item Structures,
Segment Codes, Locations, Categories, Account Sets,
Bills of Material, Price List Codes, Physical Inventory
Quantities, Item Mappings, Manufacturers Items,
Kitting Items, Units of Measure, Weight Units of
Measure)

Import

Export
Security

Export I/C Data


(combine with
other security
rights)

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Appendix D
Technical Information

CreatingMacrosforInventoryControl .......................................... D1
RunningVisualBasicMacrosinInventoryControl
MultiuserConsiderations

...........................

D1

......................................................

D2

GlobalLocks .............................................................. D2
SingleUserProcesses ...................................................... D3
MultiuserProcesses ........................................................ D4
MultiuserDataProtection .................................................. D4

Technical
Information

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Appendix D
Technical Information

Thisappendixprovidesinformationformacrodevelopersandfor
administratorsofmultiuserenvironments.

Creating Macros for Inventory Control


Theeasiestwaytowriteamacroistorecordonefirst,performing
thetasksthatyouwillwantthemacrotoperform.Theneditthe
macro,addingthespecialfeaturesyouneed.

ForinformationaboutfieldsusedinSageAccpacERPviews,click
theWindowsStartmenu,andthenclickSageAccpac,Tools,U.I.
Info.YoucanalsochooseAccpacViewInfo.exefromthe
SageAccpac\Runtimefolder.SageAccpacSystemManagermustbe
runningtouseU.I.Info.

Running Visual Basic Macros in Inventory Control


SageAccpacSystemManagerprovidesfullsupportforMicrosoft
VisualBasicforApplications,allowingInventoryControlto
integratesmoothlywithMicrosoftsentireOfficesuite.
Youcanrecord,edit,andrunVBAmacrosfromwithinSageAccpac
ERP.YoucanalsorunVBAmacrosforanotherapplicationthat
includesVBA(suchasMicrosoftExcel).

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D1

Technical
Information

Forinformationonhowtorecordmacrosandwritethecodetoadd
specialfeatures,seeUsingMacrosandWritingVisualBasic
MacrosintheSystemManagerUserGuide.

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Multiuser Considerations

Multiuser Considerations
BecauseSageAccpacERPcanberunonlocalareanetworks,there
maybetimeswhenmorethanoneuserneedstousethesame
InventoryControldatabase.
InventoryControlusesthreerecordaccesstypestoprotectdataina
multiuserenvironment:
Global Locking.Whileyourunagloballylockedprocess,noother
processcanberuninInventoryControl.
Single-User Processes. Whileyourunanyoneoftheprocessesin
thisgroup,nootherforminthefoldercanbeused.However,users
mayworkinotherInventoryControlformsnotincludedinthat
folder.
Multiuser Data Protection (Passive Concurrency). Youcanrunany
oftheseprocesseswhileothersareusingthem,butInventory
Controlprotectsdatabypreventingmorethanoneuserfrom
makingchangestothesamerecordatthesametime.
AllformsinInventoryControlusemultiuserdataprotection,unless
theyarelistedintheGlobalLockingorSingleUserProcesses
sections.

Global Locks
ThefollowingprocesseslockoutallotherusersfromInventory
Controluntilprocessingisfinished:

Options.

ClearHistory.

DeleteInactiveRecords.

IfotherusersareworkinginInventoryControlorifyouhaveother
InventoryControlformsopenwhileyouattempttorunanyofthese

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Multiuser Considerations

processesorsavechanges,youwillreceiveamessagesimilartothe
following:

AfterotheruserscloseInventoryControlformsandyoubegin
processing,theywillnotbeabletoopenthoseformsuntilprocessing
isfinished.

Single-User Processes

DayEndProcessingandCreateG/LBatch.

PhysicalInventory,includingGenerateInventoryWorksheet,
InventoryWorksheet,PhysicalInventoryQuantities,Inventory
Reconciliation,andPostInventoryReconciliation.

WhenoneuserrunseitherDayEndProcessingorCreateG/LBatch,
otheruserswillnotbeabletoruneitherprocess.Inordertoprevent
datacorruptiononlyoneinstanceoftheseprocessescanberunata
time.
WhenoneuserrunseitherGenerateInventoryWorksheetorPost
InventoryReconciliation,otheruserswillnotbeabletouseany
PhysicalInventoryformsuntilprocessingiscompleted.
WhileoneuserisprintingeithertheInventoryWorksheetor
InventoryReconciliationreport,orisenteringdatainthePhysical
InventoryQuantitiesform,otheruserswillnotbeabletogenerate
inventoryworksheetsorpostinventoryreconciliations.
Whensingleuserprocessesarerunning,otheruserscanworkin
formsnotincludedinthefolder,butiftheyareupdatingrecords

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D3

Technical
Information

TherearetwosingleuserprocessgroupsinInventoryControl:

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Multiuser Considerations

usedbytheprocessanotheruserisrunning,theymaybeunableto
savetheirwork.
Onesingleusergroupcanrunprocesseswithoutrestrictingtheuse
ofprocessesinanothergroup.

Multiuser Processes
ThefollowingInventoryControlprocessesallowunrestricteduseby
multipleusers:

InventoryWorksheet.

PhysicalInventoryQuantities.

InventoryReconciliation.

UsersshouldbeawarethattheycannotrunGenerateInventory
WorksheetorPostInventoryReconciliationwhentheabove
processesarerunning.

Multiuser Data Protection


Apartfromtherestrictionslistedintheprevioustwocategories
(globallocksandsingleuserprocesses),allotherprocessesand
functionsinInventoryControlusepassiveconcurrency.
Passiveconcurrencyprotectsdataintegrityinamultiuser
environmentbylettingyousavechangestoarecordonlyifthe
recordhasnotchangedsinceitwasread.
Toallowefficientdataentry,InventoryControldoesnotlock
recordsinadvance.Rather,itpreventstwoworkstationsfromsaving
changestothesamerecordatthesametime.Iftwousersareediting
thesameentry,forexample,thefirstonetoclicktheSavebutton
succeedsinupdatingthefile.Theseconduserreceivesanerror
messagewhenattemptingtosave,andwillhavetoredotheirwork
inthatentry.

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Using Non-Datapiped Versions of the Item Valuation Report

Foramoredetailedexampleofhowpassiveconcurrencyworks,see
HowMultiuserDataProtectionWorksinChapter2oftheSystem
ManagerAdministratorGuide.

Using Non-Datapiped Versions of the Item Valuation


Report
InventoryControlprovidesdatapipedandnondatapipedversions
oftheItemValuationReport.
Datapipedreportsgenerallyprintmorequicklythanthenon
datapipedversions;however,becausethenondatapipedreportsuse
astandardODBCconnectiontotheI/Cdatabase,youcancustomize
themmoreeasily.

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5=SORT1MAX STRING 51156
6=SORT2 STRING 51157
7=SORT2MIN STRING 51158
8=SORT2MAX STRING 51159
9=FRACTIONAL STRING 51160
10=REPORTTYPE STRING 51161
11=ACCOUNTMIN STRING 51162
12=ACCOUNTMAX STRING 51163
13=VALU1 STRING 51164
14=VALU2 STRING 51165
15=VALU3 STRING 51166
16=VALU4 STRING 51167
17=VALU1NAME STRING 51168

User Guide

Sage Software Confidential

D5

Technical
Information

TousethenondatapipedversionsoftheItemValuationreport,you
mustreplacesectionsICVAL01toICVAL13inICRPT.INIwiththe
followingsections:

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

18=VALU2NAME STRING 51169


19=VALU3NAME STRING 51170
20=VALU4NAME STRING 51171
21=INCLUDEQTY STRING 51172
22=INCLUDECOST STRING 51173
23=SORTDESC STRING 51174
24=FROMFMT STRING 51175
25=TOFMT STRING 51176
26=HOMECUR STRING 51177
27=SORTOPT STRING 51178
[ICVAL02]
heading=51151
crystal=ICVALUN2
orientation=landscape
paper size=1
optparams=26
2=HOMEDECIMAL STRING 51153
3=SORT1 STRING 51154
4=SORT1MIN STRING 51155
5=SORT1MAX STRING 51156
6=SORT2 STRING 51157
7=SORT2MIN STRING 51158
8=SORT2MAX STRING 51159
9=FRACTIONAL STRING 51160
10=REPORTTYPE STRING 51161
11=ACCOUNTMIN STRING 51162
12=ACCOUNTMAX STRING 51163
13=VALU1 STRING 51164
14=VALU2 STRING 51165
15=VALU3 STRING 51166
16=VALU4 STRING 51167
17=VALU1NAME STRING 51168
18=VALU2NAME STRING 51169
19=VALU3NAME STRING 51170
20=VALU4NAME STRING 51171
21=INCLUDEQTY STRING 51172
22=INCLUDECOST STRING 51173
23=SORTDESC STRING 51174
24=FROMFMT STRING 51175
25=TOFMT STRING 51176
26=HOMECUR STRING 51177
27=SORTOPT STRING 51178

D6

Sage Accpac Inventory Control

Sage Software Confidential

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

[ICVAL04]
heading=51147
crystal=ICVALUN4
orientation=landscape
paper size=1
optparams=38
2=PATH
COMPANY
3=EXT
FILEEXT
4=SYSPATH
SYSTEM
5=HOMEDECIMAL
STRING
6=SORT2
STRING
7=SORT2MIN
STRING
8=SORT2MAX
STRING

Technical
Information

[ICVAL03]
heading=51152
crystal=ICVALUN3
orientation=landscape
paper size=1
optparams=26
2=HOMEDECIMAL STRING 51153
3=SORT2 STRING 51157
4=SORT2MIN STRING 51158
5=SORT2MAX STRING 51159
6=SORT1 STRING 51154
7=SORT1MIN STRING 51155
8=SORT1MAX STRING 51156
9=FRACTIONAL STRING 51160
10=REPORTTYPE STRING 51161
11=ACCOUNTMIN STRING 51162
12=ACCOUNTMAX STRING 51163
13=VALU1 STRING 51164
14=VALU2 STRING 51165
15=VALU3 STRING 51166
16=VALU4 STRING 51167
17=VALU1NAME STRING 51168
18=VALU2NAME STRING 51169
19=VALU3NAME STRING 51170
20=VALU4NAME STRING 51171
21=INCLUDEQTY STRING 51172
22=INCLUDECOST STRING 51173
23=SORTDESC STRING 51174
24=FROMFMT STRING 51175
25=TOFMT STRING 51176
26=HOMECUR STRING 51177
27=SORTOPT STRING 51178

51153
51157
51158
51159

User Guide

Sage Software Confidential

D7

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

9=SORT1
10=SORT1MIN
11=SORT1MAX
12=FRACTIONAL
13=REPORTTYPE
14=ACCOUNTMIN
15=ACCOUNTMAX
16=VALU1
17=VALU2
18=VALU3
19=VALU4
20=VALU1NAME
21=VALU2NAME
22=VALU3NAME
23=VALU4NAME
24=INCLUDEQTY
25=INCLUDECOST
26=SORTDESC
27=FROMFMT
28=TOFMT
29=HOMECUR
30=SELECTBY
31=FROMDATE
32=TODATE
33=TRANSDETAIL
34=FROMYR
35=FROMPR
36=TOYR
37=TOPR
38=USE
39=SORTOPT

STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING

[ICVAL05]
heading=51148
crystal=ICVALUN5
orientation=landscape
paper size=1
optparams=38
2=PATH
COMPANY
3=EXT
FILEEXT
4=SYSPATH
SYSTEM
5=HOMEDECIMAL
STRING
6=SORT2
STRING
7=SORT2MIN
STRING
8=SORT2MAX
STRING
9=SORT1
STRING
10=SORT1MIN
STRING
11=SORT1MAX
STRING
12=FRACTIONAL
STRING

D8

51154
51155
51156
51160
51161
51162
51163
51164
51165
51166
51167
51168
51169
51170
51171
51172
51173
51174
51175
51176
51177
51178
51179
51180
51181
51182
51183
51184
51185
51186
51187

51153
51157
51158
51159
51154
51155
51156
51160

Sage Accpac Inventory Control

Sage Software Confidential

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING

[ICVAL06]
heading=51149
crystal=ICVALUN6
orientation=landscape
paper size=1
optparams=38
2=PATH
COMPANY
3=EXT
FILEEXT
4=SYSPATH
SYSTEM
5=HOMEDECIMAL
STRING
6=SORT2
STRING
7=SORT2MIN
STRING
8=SORT2MAX
STRING
9=SORT1
STRING
10=SORT1MIN
STRING
11=SORT1MAX
STRING
12=FRACTIONAL
STRING
13=REPORTTYPE
STRING
14=ACCOUNTMIN
STRING
15=ACCOUNTMAX
STRING
16=VALU1
STRING

51161
51162
51163
51164
51165
51166
51167
51168
51169
51170
51171
51172
51173
51174
51175
51176
51177
51178
51179
51180
51181
51182
51183
51184
51185
51186
51187

51153
51157
51158
51159
51154
51155
51156
51160
51161
51162
51163
51164

User Guide

Sage Software Confidential

Technical
Information

13=REPORTTYPE
14=ACCOUNTMIN
15=ACCOUNTMAX
16=VALU1
17=VALU2
18=VALU3
19=VALU4
20=VALU1NAME
21=VALU2NAME
22=VALU3NAME
23=VALU4NAME
24=INCLUDEQTY
25=INCLUDECOST
26=SORTDESC
27=FROMFMT
28=TOFMT
29=HOMECUR
30=SELECTBY
31=FROMDATE
32=TODATE
33=TRANSDETAIL
34=FROMYR
35=FROMPR
36=TOYR
37=TOPR
38=USE
39=SORTOPT

D9

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

17=VALU2
18=VALU3
19=VALU4
20=VALU1NAME
21=VALU2NAME
22=VALU3NAME
23=VALU4NAME
24=INCLUDEQTY
25=INCLUDECOST
26=SORTDESC
27=FROMFMT
28=TOFMT
29=HOMECUR
30=SELECTBY
31=FROMDATE
32=TODATE
33=TRANSDETAIL
34=FROMYR
35=FROMPR
36=TOYR
37=TOPR
38=USE
39=SORTOPT

STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING

[ICVAL07]
heading=51147
crystal=ICVALUN7
orientation=landscape
paper size=1
optparams=39
2=PATH
COMPANY
3=EXT
FILEEXT
4=SYSPATH
SYSTEM
5=HOMEDECIMAL
STRING
6=SORT2
STRING
7=SORT2MIN
STRING
8=SORT2MAX
STRING
9=SORT1
STRING
10=SORT1MIN
STRING
11=SORT1MAX
STRING
12=FRACTIONAL
STRING
13=REPORTTYPE
STRING
14=ACCOUNTMIN
STRING
15=ACCOUNTMAX
STRING
16=VALU1
STRING
17=VALU2
STRING
18=VALU3
STRING
19=VALU4
STRING
20=VALU1NAME
STRING

D10

51165
51166
51167
51168
51169
51170
51171
51172
51173
51174
51175
51176
51177
51178
51179
51180
51181
51182
51183
51184
51185
51186
51187

51153
51157
51158
51159
51154
51155
51156
51160
51161
51162
51163
51164
51165
51166
51167
51168

Sage Accpac Inventory Control

Sage Software Confidential

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

21=VALU2NAME
22=VALU3NAME
23=VALU4NAME
24=INCLUDEQTY
25=INCLUDECOST
26=SORTDESC
27=FROMFMT
28=TOFMT
29=HOMECUR
30=SELECTBY
31=FROMDATE
32=TODATE
33=TRANSDETAIL
34=FROMYR
35=FROMPR
36=TOYR
37=TOPR
38=USE
39=OPTTYPE
40=SORTOPT

STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING

Technical
Information

[ICVAL08]
heading=51148
crystal=ICVALUN8
orientation=landscape
paper size=1
optparams=39
2=PATH
COMPANY
3=EXT
FILEEXT
4=SYSPATH
SYSTEM
5=HOMEDECIMAL
STRING
6=SORT2
STRING
7=SORT2MIN
STRING
8=SORT2MAX
STRING
9=SORT1
STRING
10=SORT1MIN
STRING
11=SORT1MAX
STRING
12=FRACTIONAL
STRING
13=REPORTTYPE
STRING
14=ACCOUNTMIN
STRING
15=ACCOUNTMAX
STRING
16=VALU1
STRING
17=VALU2
STRING
18=VALU3
STRING
19=VALU4
STRING
20=VALU1NAME
STRING
21=VALU2NAME
STRING
22=VALU3NAME
STRING
23=VALU4NAME
STRING

51169
51170
51171
51172
51173
51174
51175
51176
51177
51178
51179
51180
51181
51182
51183
51184
51185
51186
51187
51188

51153
51157
51158
51159
51154
51155
51156
51160
51161
51162
51163
51164
51165
51166
51167
51168
51169
51170
51171

User Guide

Sage Software Confidential

D11

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

24=INCLUDEQTY
25=INCLUDECOST
26=SORTDESC
27=FROMFMT
28=TOFMT
29=HOMECUR
30=SELECTBY
31=FROMDATE
32=TODATE
33=TRANSDETAIL
34=FROMYR
35=FROMPR
36=TOYR
37=TOPR
38=USE
39=OPTTYPE
40=SORTOPT

STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING

[ICVAL09]
heading=51149
crystal=ICVALUN9
orientation=landscape
paper size=1
optparams=39
2=PATH
COMPANY
3=EXT
FILEEXT
4=SYSPATH
SYSTEM
5=HOMEDECIMAL
STRING
6=SORT2
STRING
7=SORT2MIN
STRING
8=SORT2MAX
STRING
9=SORT1
STRING
10=SORT1MIN
STRING
11=SORT1MAX
STRING
12=FRACTIONAL
STRING
13=REPORTTYPE
STRING
14=ACCOUNTMIN
STRING
15=ACCOUNTMAX
STRING
16=VALU1
STRING
17=VALU2
STRING
18=VALU3
STRING
19=VALU4
STRING
20=VALU1NAME
STRING
21=VALU2NAME
STRING
22=VALU3NAME
STRING
23=VALU4NAME
STRING
24=INCLUDEQTY
STRING
25=INCLUDECOST STRING
26=SORTDESC
STRING

D12

51172
51173
51174
51175
51176
51177
51178
51179
51180
51181
51182
51183
51184
51185
51186
51187
51188

51153
51157
51158
51159
51154
51155
51156
51160
51161
51162
51163
51164
51165
51166
51167
51168
51169
51170
51171
51172
51173
51174

Sage Accpac Inventory Control

Sage Software Confidential

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

27=FROMFMT
28=TOFMT
29=HOMECUR
30=SELECTBY
31=FROMDATE
32=TODATE
33=TRANSDETAIL
34=FROMYR
35=FROMPR
36=TOYR
37=TOPR
38=USE
39=OPTTYPE
40=SORTOPT

STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING
STRING

51175
51176
51177
51178
51179
51180
51181
51182
51183
51184
51185
51186
51187
51188

Technical
Information

[ICVAL11]
heading=51150
crystal=ICVALUN11
orientation=landscape
paper size=1
optparams=27
2=HOMEDECIMAL STRING 51153
3=SORT1 STRING 51154
4=SORT1MIN STRING 51155
5=SORT1MAX STRING 51156
6=SORT2 STRING 51157
7=SORT2MIN STRING 51158
8=SORT2MAX STRING 51159
9=FRACTIONAL STRING 51160
10=REPORTTYPE STRING 51161
11=ACCOUNTMIN STRING 51162
12=ACCOUNTMAX STRING 51163
13=VALU1 STRING 51164
14=VALU2 STRING 51165
15=VALU3 STRING 51166
16=VALU4 STRING 51167
17=VALU1NAME STRING 51168
18=VALU2NAME STRING 51169
19=VALU3NAME STRING 51170
20=VALU4NAME STRING 51171
21=INCLUDEQTY STRING 51172
22=INCLUDECOST STRING 51173
23=SORTDESC STRING 51174
24=FROMFMT STRING 51175
25=TOFMT STRING 51176
26=HOMECUR STRING 51177

User Guide

Sage Software Confidential

D13

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

27=OPTTYPE
28=SORTOPT

STRING 51178
STRING 51179

[ICVAL12]
heading=51151
crystal=ICVALUN12
orientation=landscape
paper size=1
optparams=27
2=HOMEDECIMAL STRING 51153
3=SORT1 STRING 51154
4=SORT1MIN STRING 51155
5=SORT1MAX STRING 51156
6=SORT2 STRING 51157
7=SORT2MIN STRING 51158
8=SORT2MAX STRING 51159
9=FRACTIONAL STRING 51160
10=REPORTTYPE STRING 51161
11=ACCOUNTMIN STRING 51162
12=ACCOUNTMAX STRING 51163
13=VALU1 STRING 51164
14=VALU2 STRING 51165
15=VALU3 STRING 51166
16=VALU4 STRING 51167
17=VALU1NAME STRING 51168
18=VALU2NAME STRING 51169
19=VALU3NAME STRING 51170
20=VALU4NAME STRING 51171
21=INCLUDEQTY STRING 51172
22=INCLUDECOST STRING 51173
23=SORTDESC STRING 51174
24=FROMFMT STRING 51175
25=TOFMT STRING 51176
26=HOMECUR STRING 51177
27=OPTTYPE STRING 51178
28=SORTOPT STRING 51179
[ICVAL13]
heading=51152
crystal=ICVALUN13
orientation=landscape
paper size=1
optparams=27
2=HOMEDECIMAL STRING 51153
3=SORT2 STRING 51157

D14

Sage Accpac Inventory Control

Sage Software Confidential

icug-D.doc, printed on 3/4/2008, at 3:49:00 PM. Last saved on 3/4/2008 3:38:00 PM.

Using Non-Datapiped Versions of the Item Valuation Report

Technical
Information

4=SORT2MIN STRING 51158


5=SORT2MAX STRING 51159
6=SORT1 STRING 51154
7=SORT1MIN STRING 51155
8=SORT1MAX STRING 51156
9=FRACTIONAL STRING 51160
10=REPORTTYPE STRING 51161
11=ACCOUNTMIN STRING 51162
12=ACCOUNTMAX STRING 51163
13=VALU1 STRING 51164
14=VALU2 STRING 51165
15=VALU3 STRING 51166
16=VALU4 STRING 51167
17=VALU1NAME STRING 51168
18=VALU2NAME STRING 51169
19=VALU3NAME STRING 51170
20=VALU4NAME STRING 51171
21=INCLUDEQTY STRING 51172
22=INCLUDECOST STRING 51173
23=SORTDESC STRING 51174
24=FROMFMT STRING 51175
25=TOFMT STRING 51176
26=HOMECUR STRING 51177
27=OPTTYPE STRING 51178
28=SORTOPT STRING 51179

User Guide

Sage Software Confidential

D15

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

Index

User Guide

ACCPAC INTERNATIONAL Confidential

Index1

Index

Accountsets
adding,333
editing,333
printing,345
AccountSetsreport,73
Adding
accountsets,333
categories,329
customerdetails,412
customersitemnumbers,412
itemrecords,45,46
itemstructures,320
kittingitemrecords,443
locations,325
manufacturersitemnumbers,431
pricelistcodes,335
pricelists,335
reorderquantities,433
segmentcodes,322
unitsofmeasure,339
weightunitsofmeasure,342
Additionalcosts
addingtoreceipts,28
apportioningonreceiptreturns,29
apportioningontransfers,240,242
deliverycharges,28
handlingcharges,28
proratingonreceiptreturns,29
proratingonreceipts,28
proratingontransfers,240,242
selectingthecurrencycode,210
servicecharges,28

Adjustmentnumber,changing,311
Adjustmentprocessing,overview,261
Adjustments
addingcomments,234
G/Ltransactionsfrom,266
informationenteredontheProcess
Adjustmentsform,261
informationenteredwithtransactions,
231
PostingJournal,749
specifyingthebuckettypeforFIFOor
LIFOadjustments,233
toitemsusingFIFOorLIFOcosting,
235
types,230,545
AgedInventoryreport,74
AgingPeriodsoption,selecting,312
Allowingitemsatlocations,327
AlternateItemsreport,76
APGLTRAN.CSV
G/Ltransactionsfile,273
Assemblies
G/Ltransactionsfrom,268
itemsusingFIFOorLIFOcosting,251
PostingJournal,749
Assemblingmasteritems.SeeAssemblies
Assemblynumber,changing,311
Assigningitemstolocations,326,
Seealso:GettingStartedguide
Assigningitemstopricelists
usingthePriceListsform,415
Assigningreceiptnumbers,26
Audittrailreports,overview,270

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

B
Batches,GeneralLedgerentries,264
Billsofmaterial
afterchanging,441
copying,437
deleting,437
editing,437
printing,345
updating,439
BillsofMaterialreport,78
Bin/shelflabels,710
Buckettype
specifyingforFIFOorLIFO
adjustments,233
Buckettypes,overview,235
Buckets.Seealso:Offsetbucket

C
Categories
adding,329
afterchanging,331
deleting,331
editing,330
printing,345
Categoriesreport,711
Changing
accountsetrecords,333
billsofmaterialrecords,437
categoryrecords,330
itempricingrecords,416
itemrecords,changingthecategoryor
accountset,47
itemstructurerecords,320
kittingitemrecords,443
locationdetails,429
locationrecords,325
manufacturersitemnumbers,431
pricelistcoderecords,336

Index2

pricelists,416
reorderquantities,434
unitsofmeasurerecords,340
weightunitsofmeasurerecords,343
Clearinghistory,625
overview,263
stepbystepinstructions,627
Comments
addingtoadjustments,234
addingtoreceipts,receiptreturns,and
receiptadjustments,212
enteringonshipmentsandsalesreturns
overview,222,226
Companyoptions
allowingnegativequantities,36
changingselections,35
Completingreceipts,214
Confirmationmessages,A1
ConsolidateG/LBatchesoption
changingtheselection,317
ContentsoftheUserGuide,11
ContractPricingreport,712
Copyingbillsofmaterialrecords,437
Costadjustmentprocessing
overview,261
Costadjustments,overview,230
Costofgoodssold
calculatingoninternalusage
transactions,228
calculatingonshipmentsandsales
returns,223
Costingoptions,changing,312
Costs
additional,addingtoreceipts,28
specifyingonreceipts,212
CreateG/Lbatchform,258
CreateG/Ltransactions
duringdayendprocessing,259
duringposting,258
timing,258
CreateG/LTransactionsByoption
changingtheselection,315

Sage Accpac Inventory Control

Sage Software Confidential

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

CreatingG/Lbatches,overview,258
Creatinggeneralledgertransactionsusing
theCreateG/LBatchform,631
Currencyinformation
selectingforadditionalcosts,210
selectingthecurrencyandexchangerate
onmulticurrencyreceipts,27
specifyingformulticurrencyshipments
andsalesreturns,219
Customerdetails
adding,412
afterchanging,414
deleting,413
editing,413
CustomerDetailsreport,713
Customeritemnumbers
adding,412
afterchanging,414
deleting,413
editing,413

Deleting
billsofmaterial,437
categories,331
customersitemnumbers,413
itemrecords,49
itemsfrompricelists,417
kittingitems,444
manufacturersitemnumbers,431
optionalfields,338
reorderquantities,435
salesstatistics,446
transactionstatistics,448
unitsofmeasure,341
weightunitsofmeasure,343
Deletinginactiverecords,overview,263
Deletingreceipts,214
Deliverycharges.See:Additionalcosts
Disassemblingmasteritems.See:Assemblies
Disassemblynumber,changing,311
Documentnumbering
changing,311

E
EditG/LIntegrationoptions,314,
See:G/LIntegration
Editing
accountsetrecords,333
billsofmaterialrecords,437
categoryrecords,330
customerdetails,413
customersitemnumbers,413
itempricingrecords,416
itemrecords,changingthecategoryor
accountset,47
itemstructurerecords,320
kittingitemrecords,443
locationdetails,429
locationrecords,325
manufacturersitemnumbers,431
optionalfields,338

User Guide

Sage Software Confidential

Index3

Index

Damageditems
journalentry,269
DayEndProcessing
effectsonSageAccpacOrderEntry,
274
effectsonSageAccpacPurchaseOrders,
275
timing,258
usingbeforecheckingdataintegrity,
258
Dayendprocessingorposting
selectingtheCreateG/LTransactions
option,315
Dayendprocessing
running,62
timetocomplete,62
DefaultItemStructureoption
selectingorchanging,321

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

Editing(continued)
pricelistcoderecords,336
pricelists,336,416
reorderquantities,434
unitsofmeasurerecords,340
weightunitsofmeasurerecords,343
Enteringitemmappings,344
Enteringphysicalinventoryquantities
overview,260
Errormessages,lookinguponline,A1
Exchangerate
onmulticurrencyreceipts,27
onmulticurrencyshipments,219
Exportingitemandpricelistinformation,
451
Exportingdata
itemmappings,B6
itemsalesstatistics,B9
items,B7
reorderquantities,B9
specifyingarangeusingtheSetCriteria
option,B5
Exportingsetuprecords,346

G/LIntegrationreport,714
G/LsourcecodesusedbyI/C,269
G/Ltransactions,
creating,overview,258
creatingusingtheCreateG/LBatch
form,631
existingornewbatch,316
G/LTransactionsreport,715
GeneralLedger
accountspostedto,264
integratingwithInventoryControl,271
Generatinginventoryworksheets
overview,260
instructions,65,68
Globallocks,D2

FIFOcosting.
assemblingitems,overview,251
calculatingonadjustments,235
calculatingontransfers,243
viewingFIFO/LIFOinformation,244
Seealso:GettingStartedGuide
Flowchart,InventoryControlprocessing,22

ICGLTRAN.CSV
G/Ltransactionsfile,264
Icons
formaintainingsetupinformation,32
forprintingitemandpricelistreports,
44
forprintingsetupreports,33
Importingitemandpricelistinformation,
451
Importingdata
importoptions,B2
itemmappings,B6
itemsalesstatistics,B9
items,B7

G
G/LIntegrationoptions
afterchangingselections,319
changing,314

Index4

H
Handlingcharges.SeeAdditionalcosts
History,clearing
overview,263
stepbystepinstructions,627

Sage Accpac Inventory Control

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icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

enteringandediting,610
generating,instructions,68
Iteminformation
exporting,451
importing,451
Itemlabels,printing,724
Itemmappings
entering,344
importingandexporting,B6
Itemmappingsreport,728
Itempricing.See:Pricelists
ItemPricingform
viewingpricelists,415
Itempricingrecords
editing,416
printingreports,449
Itemrecords
adding,45,46
addingavendorto,410
changingthecategoryoraccountset,
47
deleting,49
editing,47
removingavendorfrom,411
Itemreports,iconsusedtoprint,44
Itemsalesstatistics
importingandexportingdata,B9
ItemStatusreport,728
Itemstructures
adding,320
afterchanging,321
editing,320
printing,345
selectingorchangingthedefaultitem
structure,321
ItemStructuresreport,731
ItemValuationreport,732
Items
assigningtolocations,428
importingandexporting,B7
printingreports,449
Seealso:Itemrecords

User Guide

Sage Software Confidential

Index5

Index

Importingdata(continued)
practicingwithsampledata,B2
reorderquantities,B9
setuprecords,346
Inactiverecords,deleting,overview,263
Internalusage
calculatingcostofgoodssold,228
detailsenteredwithtransactions,225
enteringserialnumbers,226
informationenteredwithtransactions,
224
informationenteredwithdetails,225
PostingJournal,749
InternalUsageform,526
Internalusagenumber,changing,311
Inventoryadjustments
processingautomatically
stepbystepinstructions,624
InventoryControl
integrationwithSageAccpacGeneral
Ledger,271
integrationwithSageAccpacOrder
Entry,273
integrationwithSageAccpacProject
andJobCosting,275
integrationwithSageAccpacPurchase
Orders,274
manuals,11,12
InventoryControlprocessingflowchart,22
InventoryControlreports.SeeReports
InventoryCountsform,65
Inventorylocations.See:Locations,
InventoryMovementreport,717
Inventoryreconciliation
overview,260
postinginstructions,618
postingoverview,260
printing,720
InventoryReconciliationform,66
InventoryWorksheetreport,722
InventoryWorksheetform,65
Inventoryworksheets

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

disallowingtransactionsforitemsat
locations,327
editing,325
overridingaccountsegments,267
printing,345
selectingonreceipts,211
Seealso:GettingStartedguide
Locationsreport,740

Journalentries,264
damageditem,269
returneditem,269
Journals,posting,749

K
M

Kittingitems
adding,443
deleting,444
editing,443
KittingItemsreport,737

L
Labels
bin/shelf,710
printingitemlabels,724
selectingforreceipts,210
Leaveoption,onreceiptreturns,29
LIFOcosting.
assemblingitems,overview,251
calculatingonadjustments,235
calculatingontransfers,243
viewingFIFO/LIFOinformation,244
Seealso:GettingStartedguide
Locationdetails
afterchanging,430
editing,429
printingreports,449
LocationDetailsreport,738
Locations.
adding,325
afterchanging,328
assigningitemsto,428
assigningitemstolocations,326

Index6

Macros,VBA,D1
Maintaining
optionalfieldrecords,337
pricelistcodes,335
segmentcodes,322
Manufacturersitemnumbers
adding,431
afterchanging,432
deleting,431
editing,431
ManufacturersItemsreport,740
MappingnonAccpacitemnumberstoSage
AccpacERP,344
MarkupAnalysisreport,741
Masteritemassemblies.See:Assemblies
Messages
confirmation,error,andwarning,A1
Multicurrencyinformation
receiptcurrencyandexchangerate,27
currencyforadditionalcosts,210
shipmentsorsalesreturns,219
Multicurrencyoption,selecting,35
Multiuserinformation
globallocks,D2
multiuserdataprotection,D2
singleuserprocesses,D2
Multiuserprocesses,D4

Sage Accpac Inventory Control

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icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

N
Negativequantities
allowingincompanyoptions,36
NegativequantitiesinPhysicalInventory
Quantitiesform,615
NonSageAccpacitemnumbers,importing
andexportingitemmappings,B6
Nonstockitems,G/Ltransactionsfrom,266

P
Passiveconcurrency,D2

User Guide

Sage Software Confidential

Index7

Index

Offsetbucket,adjustmentstoitemsusing
FIFOorLIFOcosting,235
Onlinehelpmessages,A1
Optionalfields
deleting,338
editing,338
maintaining,337
OptionalFieldsreport,744
Options
afterchangingselections,313
printing,345
StatementProcessingOptions
AgingPeriods,312
See:GettingStartedguide
Optionsreport,745
OrderEntry
effectsofDayEndProcessingin
InventoryControl,274
effectsonInventoryControl,274
integratingwithInventoryControl,273
Overridingaccountsegments,267
OverstockedItemsreport,746

Periodicprocessing
clearinghistory,263
creatinggeneralledgerbatches,258
deletinginactiverecords,263
physicalinventory,260
processingadjustments,261
PeriodicProcessing
clearinghistory,625
processingadjustments,623
Physicalinventory
processing,64
Physicalinventoryprocessing,260
Physicalinventoryquantities,260
PhysicalInventoryQuantitiesform,65
negativequantities,615
Physicalinventoryreports
overview,255
InventoryReconciliation,720
InventoryWorksheet,722
PostInventoryReconciliationform,66
Postedtransactions,journalentries,264
Postinginventoryreconciliations
overview,260
instructions,618
Postingjournals
adjustments,749
assemblies,749
internalusage,749
receipts,749
shipments,749
transfers,749
Postingordayendprocessing,selectingthe
CreateG/LTransactionsoption,315
Postingstatusassignedbytheprogram,619
Pricelistcodes
adding,335
afterchanging,336
editing,336
maintaining,335
printing,345
PriceListCodesform,335
PriceListCodesreport,754

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

Pricelistinformation
exporting,451
importing,451
Pricelistreports,44
Pricelists
adding,335
afterchanging,336,426
assigningitemsto,415
deletingitemsfrom,417
editing,336,416
removingitemsfrom,417
viewing,415
PriceListsform,assigningitemstoprice
lists,415
PriceListsreport,754
Price/SalesAnalysisreports
ContractPricing,712
G/LTransactions,715
MarkupAnalysis,741
overview,254
PostingJournals,749
PriceLists,754
SalesStatistics,762
SellingPriceandMarginAnalysis,765
TransactionHistory,772
TransactionStatistics,776
Printers,selectingandsettingup,73
Seealso:SystemManagerUserGuide
Printing
AccountSetsreport,345,73
AgedInventoryreport,74
AlternateItemsreport,76
BillsofMaterialreport,345,78
Bin/ShelfLabels,710
Categoriesreport,345,711
ContractPricingreport,712
CustomerDetailsreport,713
G/LIntegrationreport,714
G/LTransactionsreport,715
InventoryMovementreport,717
InventoryReconciliationreport,720
InventoryWorksheet,722

Index8

ItemLabels,724
ItemMappingsreport,728
itempricingreports,449
ItemStatusreport,728
ItemStructuresreport,345,731
ItemValuationreport,732
Itemsreport,449
KittingItems,737
LocationDetailsreport,449,738
Locationsreport,345,740
ManufacturersItemsreport,740
MarkupAnalysisreport,741
OptionalFieldsreport,744
Optionsreport,345,745
OverstockedItemsreport,746
PostingJournalsreport,749
PriceListCodesreport,345,754
PriceLists,754
ReorderQuantitiesreport,449,760
Reorderreport,758
SalesStatisticsreport,449,762
SegmentCodesreport,345,764
selectingprinters,73,alsosee:System
ManagerUserGuide
SellingPriceandMarginAnalysis
report,765
SerialNumbersreport,768
setuprecords,345
SlowMovingItemsreport,769
specifyingtheprintdestination,71
TransactionHistoryreport,772
TransactionListingreport,774
TransactionStatisticsreport,449,776
Transferslips,777
UnitsofMeasurereport,778
VendorDetailsreport,779
WeightUnitsofMeasurereport,780
Seealso:Reports,71
Printingdestination,71
Printingitemandpricelistreports,
icons,44
Printinglabels,selectingforreceipts,210

Sage Accpac Inventory Control

Sage Software Confidential

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

Printingsetupreports,icons,33
Processing
dayend,timetocomplete,62
physicalinventory,64
Processingadjustments,261,623
overview,261
Processingadjustmentsautomatically
stepbystepinstructions,624
Processingoptions
changingselections,35
ProjectandJobCosting
integratingwithInventoryControl,275
Proratingadditionalcosts
onreceiptreturns,29
onreceipts,28
ontransfers,240,242
PurchaseOrders
effectsofDayEndProcessingin
InventoryControl,275
effectsonInventoryControl,274
integratingwithInventoryControl,274

R
Receiptadjustments
informationenteredwithdetails,211
overview,215
Receiptnumbers
assigning,26
changing,311

User Guide

Sage Software Confidential

Index9

Index

Quantityadjustmentprocessing
overview,261
Quantityadjustments
overview,230
Quantityandcostadjustments
overview,231

Receiptreturns
allocatingadditionalcosts,29
G/Ltransactionsfrom,265
informationenteredwithdetails,211
overview,216
returningallitemsonareceipt,29
specifyingquantitiesandcosts,213
Receipts
addingcomments,212
completing,214
deleting,214
detailsenteredwithreceipts,receipt
returns,andreceiptadjustments,
211
enteringvendorinvoicesinAccounts
Payable,264
G/Ltransactionsfrom,264
PostingJournal,749
processingoverview,51
selectingthelocation,211
selectingthereceiptcurrencyand
exchangerate,27
specifyingcosts,212
specifyinglabelsforreceipts,210
Reconcilinginventory,260
Reorderquantities
adding,433
afterchanging,435
deleting,435
editing,434
importingandexportingdata,B9
ReorderQuantitiesreport,449,760
Reorderreport,758
Reporting
receipts,52
shipments,52
Reports,Chapter7
AccountSets,73
AgedInventoryreport,74
AlternateItems,76
BillsofMaterial,78
Bin/ShelfLabels,710

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

Reports(continued)
Categories,711
ContractPricing,712
CustomerDetails,713
G/LIntegrationreport,714
G/LTransactions,715
InventoryMovementreport,717
InventoryReconciliation,720
InventoryWorksheet,722
ItemLabels,724
ItemMappings,728
ItemStatus,728
ItemStructures,731
ItemValuation,732
KittingItems,737
LocationDetails,738
Locations,740
ManufacturersItems,740
MarkupAnalysis,741
OptionalFields,744
Optionsreport,745
OverstockedItems,746
overviewofaudittrailreports,270
PostingJournals,749
PriceListCodes,754
PriceLists,754
Reorder,758
ReorderQuantities,760
SalesStatistics,762
SegmentCodes,764
SellingPriceandMarginAnalysis,765
SerialNumbers,768
SlowMovingItems,769
TransactionHistory,772
TransactionListing,774
TransactionStatistics,776
Transferslips,777
UnitsofMeasure,778
VendorDetails,779
WeightUnitsofMeasure,780
RequireLabelsoption
selectingonreceipts,210

Index10

Returns
journalentry,269
Seealso:Salesreturns,Receiptreturns

S
SageFixedAssets(FAS)
integratingwithInventoryControl,275
Salesreturns
calculatingcostofgoodssold,223
enteringserialnumbers
overview,222
G/Ltransactionsfrom,266
informationenteredwithdetails,220,
240
informationenteredwithtransactions,
218
Seealso:Returns
Salesstatistics
deleting,446
importingandexportingdata,B9
printingreports,449
updating,446
SalesStatisticsreport,762
SalesStatisticsform,using,446
Samplereports.See:Reports
Security
additionalpermissionsandrights,C2
basicpermissionandrights,C1
Segmentcodes
adding,322
printing,345
SegmentCodesreport,764
SegmentDefinitionoptions
changing,310
SellingPriceandMarginAnalysisreport,
765
Serialnumbers
forinternalusagetransactions,226
forshipmentsandsalesreturns,222

Sage Accpac Inventory Control

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icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

Shipmentnumber,changing,311
Shipmentreturnnumber,changing,311
Shipments
calculatingcostofgoodssold,223
detailsenteredwithtransactions,220
detailsenteredwithtransactions,240
enteringserialnumbers,overview,222
G/Ltransactionsfrom,265
informationenteredwithtransactions,
218
PostingJournal,749
processing,overview,51
selectingthecurrencyandexchange
rate,219
Shipmentswindow,using,518
Singleuserprocesses,D3
SlowMovingItemsreport,769
SourcecodesusedinG/Ltransactions,269
Statementoptions,selectingagingperiods,
312
Statistics,importingandexportingsales
statistics,B9
Status,posting,assignedbytheprogram,
619
StockControlreports
AgedInventoryreport,74
Bin/ShelfLabels,710
InventoryMovementreport,717
ItemLabels,724
ItemStatus,728
ItemValuation,732
OverstockedItems,746
overview,253
Reorder,758
SerialNumbers,768
SlowMovingItems,769
Transferslips,777
Stocktransfers.See:Transfers

User Guide

Sage Software Confidential

Index11

Index

SerialNumbersreport,768
Servicecharges.See:Additionalcosts
Setupinformation,iconsusedtoupdate,32
Setupmaintenance
accountsets,33
categories,32
G/Lintegration,32
itemstructures,32
locations,32
options,32
pricelistcodes,33
segmentcodes,32
unitsofmeasure,33
weightunitsofmeasure,33
Setuprecords
exporting,346
importing,346
printing,345
Setupreports
AccountSets,73
AlternateItems,76
BillsofMaterial,78
Categories,711
CustomerDetails,713
G/LIntegration,714
iconsusedtoprint,33
ItemStructures,731
KittingItems,737
LocationDetails,738
Locations,740
ManufacturersItems,740
OptionalFields,744
Options,745
overview,253
PriceListCodes,754
ReorderQuantities,760
segmentcodes,764
UnitsofMeasure,778
VendorDetails,779
WeightUnitsofMeasure,780

icug-INX for PDF.doc, printed on 3/5/2008, at 10:17:38 AM. Last saved on 3/5/2008 10:17:00
AM.

Technicalinformation.AppendixD
TransactionHistoryreport,772
TransactionListingreport,774
Transactionprocessing
options,23
overview,23
TransactionsourcecodesusedbyI/C,269
Transactionstatistics
deleting,448
updating,447
viewing,445
TransactionStatisticsreport,449,776
TransactionStatisticswindow,447
Transactiontypes
adjustments,228,544
assemblies,246,551
internalusage,223,526
receipts,25,53
returns,217,518
shipments,217,518
transfers,236,536
Transactions
APGLTRAN.CSV,273
ICGLTRAN.CSV,264
journalentries,264
samplepostedtransactions,264
Transfernumber,changing,311
TransferRecieptnumber,changing,311
Transferslips,777
Transfers
allocatingadditionalcosts,240,242
G/Ltransactionsfrom,267
goodsintransitlocation,236
informationenteredwithtransactions,
238
PostingJournal,749
processingoverview,236
usingFIFOorLIFOcosting,243
Typesofadjustments,545

Unitsofmeasure
adding,339
afterchanging,341
deleting,341
editing,340
UnitsofMeasurereport,778
Updating
billsofmaterialrecords,439
salesstatistics,446
transactionstatistics,447
Updatingsetupinformation,icons,32
UserGuide,chapters,11
UsingtheUserGuide,11

Index12

V
Vendordetails
linkingtoitems,410
removingfromitemrecords,411
VendorDetailsreport,779
Viewing
pricelists,415
transactionstatistics,445
VisualBasicMacrosinInventoryControl,
D1

W
Warningmessages,A1
Weightunitsofmeasure
adding,342
afterchanging,344
deleting,343
editing,343
WeightUnitsofMeasurereport,780

Sage Accpac Inventory Control

Sage Software Confidential

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