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Printing a report

Chapter 9

This chapter explains how to print an entire report, a range of report pages,
and the report page displayed in your report window at the time of printing.
The printer you use influences how ReportSmith shows and prints your
report.
With ReportSmith, you can decide what data, headers, or footers to display
and print in a report. This is useful when you want to create summary
reports. You can also determine where page breaks occur in a report.
In this chapter, youll learn how to set up the printer and print a report.

Setting up the printer

To prepare for printing, tell the computer what type of printer youre going
to use. Not all printers have the same capabilities. The dialog box that
appears when you select the Print Setup command depends on the type of
printer you use.
Most printers can adjust for various paper sizes, different orientations, and
paper sources. You can set the default paper size, and so forth, for your
reports with the Page Setup command on the File menu. You can also use the
Print Setup command on the File menu to do this for specific reports or parts
of reports.
The settings in the Page Setup dialog box override the settings in the Print
Setup dialog box if theres a difference between the two.

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Selecting the printer

Choose File|Print Setup. The Choose Printer dialog box appears.

1 Choose the printer youll use from the Installed Printers list box.
2 Press OK. The dialog box for the printer you choose appears. Available
options depend on the printer youve selected, but typically you set paper
source and paper size.
3 Select a paper source option. The following options typically appear for
most printers:
Default Tray

Tells the printer to use the default printer tray when

printing the first page of the report.

Upper Tray

Tells the printer to use the upper tray when printing the
first page of the report.

Lower Tray

Tells the printer to use the lower tray when printing the
first page of the report.

Manual Feed

Tells the printer that you want to manually feed each

page when printing the report.

Envelope Feed

Tells the printer that you want to print an address on an

envelope before printing the report.

4 Choose the paper size you want to use from the drop-down list.
Note

Depending on the printer you use, you may have to set other options.

Printing a report
You can print
The current page appearing in a report window
A range of pages from a report
An entire report
Use the Presentation command on the View menu to see how your report
looks before you print it. Before printing, always remember to save your
report.
To print the current page :

1 Open your report.

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2 Choose File|Print. The Print dialog box appears.

3 Select Current Page.

4 Enter the number of copies you want to print in the Copies window. The
default is 1.
5 Press OK. ReportSmith prints the page displayed in the report window.
To print a range of pages in a report:

1 Choose File |Print. The Print dialog box appears.

2 Under the Pages option, type the beginning page number into the From
Box and the ending page number into the To box.
3 Enter the number of copies you want to print in the Copies window. The
default is 1.
4 Press OK. ReportSmith prints the pages you selected.
To print an entire report:

1 Choose File |Print. The Print dialog box appears.

2 Do one of the following:
Under the Print Range, select All. Enter the number of copies you want
to print in the Copies window. The default is 1.
Press the Print button on the toolbar.

3 Press OK. ReportSmith prints the whole report.

To cancel printing, click the Cancel button in the Print dialog box.

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