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Internship
Industrieel Ontwerpen
Course manual
Printing instructions
Content
Introduction
Objectives
Education method
Grading
Enrollment
Deliverables
Internship report
Insurance 8
Appendices:
Links
A1
A2
Review forms
A3
A5
Introduction
Internship is an elective course of the Master programme of Industrial Design Engineering. Its purpose is to
provide an introduction into the professional practice of industrial design. You will have to perform full time
professional activities relevant to your Master programme in cooperation with a company or design studio.
This course manual will try to answer most of the questions you might have about this elective.
Objectives
Education method
The internship elective is self study. There is no guidance available but when you have questions you can
contact the internship coordinator (m.e.bolleboom@tudelft.nl) or walk by his office (B-3-080). You dont
have to make an appointment when you have only a few questions.
An internship in the Netherlands (ID5572) lasts at least 6 weeks (30 days) and is rewarded with 9 ECTS. An
internship abroad (ID5573) lasts at least 8 weeks (40 days) and is rewarded with 12 ECTS. This elective can
1
be done on a part-time basis however you need approval of the internship coordinator and you will have to
work for at least 3 consecutive days a week.
Grading
The internship is not graded, you will get a V in Osiris meaning that you passed the course. Futhermore it
will not interfere with your grade average.
Enrollment
Before the start of the internship you have to enroll by filling out the application form which you can find on
the internship website (http://www.io.tudelft.nl/internships) or use this direct link:
http://des-eng.io.tudelft.nl/apply-for-internship-id557x.
Important:
The internship must be approved of by the internship coordinator at least 5 work days before the start
of the internship. You will not receive credits when you do not comply!
When the internship takes place abroad you need to register your contact details in the Osiris Stay
abroad module! (see flyer attached to this manual).
Deliverables
In more detail
1. Gather information
a. When, where and with what kinds of companies do you want to do your internship with?
b. When you want to go abroad check sites of Wilweg, TU Delft Buitenland and the Ministery of Foreign
Affairs, etcetera (see links appendix 1).
c. Talk with fellow students, teachers and/or the internship coordinator.
2. Contact companies
a. Make a portfolio, write your rsum and motivation letter. Find more about writing a rsum and
motivation letter on the websites of the Qompas Student Career Service and Intermediair. On the
internship website you can find more information about writing a portfolio. Especially the document
by Charles Ingrey-Senn is very informative, with a lot of tips from an employers point of view.
b. Make a selection of companies, design studios, etc. you want to work with. Check the internship
website or check the bulletin board at the entrance of the faculty. You can make use of a search
engine to locate businesses as well.
c. Start approaching companies. Send them your personalised motivation letter with your rsum and
portfolio. Explain why you want to do an internship with their company and what you would like to
learn. E-mail is almost always an acceptable and even preferred way to apply for an internship. When
you apply for an internship abroad be sure to include information about the faculty and your Master
program.
3. Make arrangements
a. Inform the internship coordinator that you have a positive response.
b. Arrange for:
4
period, start and end dates, assignments and compensation () with the company
legal rights (internship contract)
insurance (health, liability), see Insurance on page 8
grants
c. When you go abroad think of:
checking for travel advise with the Ministery of Foreign Affairs.
Important: When the country you want to visit is considered unsafe your are not allowed to do
this internship, it will not be approved and you will not receive credits.
visa, insurance (health, liability, travel), vaccination (via internship coordinator), working permit
(via company).
informing people around you that you will be gone, for how long and where to reach you.
subletting your room, renting a room (company might be able to help you).
contacting IB-Groep and filling out the relevant forms.
following a language course and the course Intercultural Communication.
adding your contact information to Orisis Stay abroad module. It is obligatory since Jan. 1, 2011.
d. Enroll via the form on the internship website (http://www.io.tudelft.nl/internships, Aanmelden/Enroll
in menu) or use this direct link: http://des-eng.io.tudelft.nl/apply-for-internship-id557x at least 5
work days before the start of the internship (important when you want to receive credits).
4. Go!
a. Inform the internship coordinator that you have started your internship at the company and keep him
up to date on contact information.
b. Learn as much as you can during your internship. Schedule an evaluation meeting with the company
mentor after a few weeks. Ask your colleagues whenever you want to know more. Be assertive
5
and ask is you want to do/see things they are not offering. For instance if you would like to join a
colleague who is visiting clients or other companies, certain tasks you would like to help with, etc.
c. Make a short log of every work day or start writing your internship report during your time at the
company. Take pictures to include in the report.
d. Give your company mentor the review form (appendix A3) near the end of your internship and
schedule a final evaluation meeting.
5. Finish
a. Inform the internship coordinator that you are back.
b. Finish your internship report and send it to the company mentor for approval. After approval hand in
the report with the internship coordinator so he can schedule a meeting with you to evaluate your
internship. This meeting will take about 25 minutes and usually takes place in his office: 32 B-3-080.
Internship report
The internship report should be brief, about 10-15 pages, describing: your goals, experiences and insight
gained during the internship, a description of the tasks you performed, pictures/examples of your work,
a description of the company, and so on. Add a chapter about cultural differences, housing, traveling, etc.
when the internship took place abroad. The report can be in Dutch unless the internship took place abroad,
then the preferred language is English. Mail a digital copy of your report to the internship coordinator
(m.e.bolleboom@tudelft.nl) and put a paper version with the filled out review form in his mailbox (next to
the secretary office of the department Design Engineering, 32 B-3-090). The report will be the basis of the
evaluation meeting.
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International student are entitled to do an internship as well but please check with your study advisor and
the international office first. Also check the Nuffic website (appendix A1), download the contract, read it
well and follow the instructions. Also print appendix A4 in this document to inform your company mentor
why they need to keep the contract and a copy of your passport at the company during your internship.
Some companies require a Burger Service Nummer (BSN), a special 9 digit registration code you received
when you applied for your visa. This code is needed when dealing with the Dutch Government. If you
didnt receive the code with your visa application please visit City Hall and ask for it before the start of you
internship.
Exchange students from outside the EU are not allowed to do an internship on their visa. The internship
company will have to apply for a work permit which takes about 10 weeks (5 weeks for publication of the
internship and 5 weeks for the application of the work permit) prior to the start of the internship. The
following link opens a document in Dutch with more information for the company: https://www.werk.nl/
pucs/groups/public/documents/document/wdo_009631.doc. It contains information, a checklist, rules and
regulations and the application form to apply for a work permit.
If you are an international student and want to do an internship abroad but within the EU please inform
the company so they can make necessary arrangements with their government when applicable. The Dutch
rules do not always apply to other countries. For internships in Germany there is a special page on the
website.
Insurance
It is very important to check with your insurance companies if your insurances cover internships. Sometimes
they dont cover because you get an allowance, sometimes the insurance doesnt cover because you go
abroad, etc. Important insurances to check are: health insurance, liability insurance and when you go
abroad you need to check your travel insurance as well. IPS Lippmann provides a good and cheap insurance.
mail your internship coordinator or walk by his office and he will try to help you.
Appendices
For more information about internships here a short list of websites. There is a more complete list available
on the IO internship website.
I O internship website
http://www.io.tudelft.nl/internships
Qompas Student Career Service, information about writing a rsum, a motivation letter and much more
http://carrierestart.qompas.nl/sollicitatietools/sollicitatietools.aspx
Intermediair magazine, information about writing a rsum and much more
http://www.intermediair.nl/testen-tools
Wilweg, more information about internships abroad
http://www.wilweg.nl
TU Delft abroad website with more information about internships abroad and grants
http://www.tudelft.nl/buitenland
Ministery of Foreign Affairs, travel advise and a lot of tips
http://www.rijksoverheid.nl/onderwerpen/reisadviezen
Important: when the ministery has a negative travel advise the internship will not be approved.
Nuffic, a website for Dutch students about internships and study abroad and for international students
about study, internship and working in the Netherlands
http://www.studyinholland.nl/practical-matters/working-while-studying
IPS-Lippmann, website of a good and cheap insurance
http://www.studentsinsured.com/ips/
Sublet your room?
http://www.housinganywhere.com
A1
Appendix A2, Articles 8.1 and 10.2 of the OER concerning internships
In the past there has been some trouble with students taking an internship via other faculties. The OER
(Teaching and Examination Regulations) now contains a few articles specifically about the internship elective
which clearly state that this elective must be done at IDE in order to receive credits.
Here a preliminary version of the text as proposed by the Board of Examiners for the OER of 2009-2010:
Article 8 Electives and admission requirements
1. Electives, within the meaning of sections 2, 3 and 4 of the Implementing Regulations, can be offered by
the Faculty of Industrial Design Engineering (refer to the list of electives that is published in the (digital)
Masters Guide) or by another faculty within or outside The Netherlands of an equivalent level. An
exception to this regulation applies to an internship, see article 10.2.
Article 10 Electives and internships outside the faculty
2. Students who take an internship outside the faculty as their elective shall receive not more than 9 ECTS
for the elective. A maximum of 12 ECTS shall be awarded for an internship outside The Netherlands. An
internship taken in the framework of an IDE master program is to be offered exclusively by the IDE Faculty
and will be registered as an IDE elective.
A2
A3
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2. Studentgegevens
2.1
Naam student
2.2
Studienummer
2.3
2.4
Opleiding
Specialisatie (indien van toepassing)
DfI
Medisign
IPD
Automotive
SPD
Retail
3. Bedrijfsgegevens
3.1
3.2
3.3
4. Stage
4.1
4.2
4.3
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Student number
2.3
2.4
Programme
Specialisation (if applicable)
DfI
Medisign
IPD
Automotive
SPD
Retail
3. Organisation details
3.1
3.2
3.3
4. Internship
4.1
4.2
Internship started on
4.3
Internship finished on
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A4
No
Category A
You are a national of Austria,
Belgium, Cyprus, Czech Republic,
Denmark, Estonia, Finland, France,
Germany, Greece, Hungary, Iceland,
Ireland, Italy, Latvia, Liechtenstein,
Lithuania, Luxembourg, Malta,
Norway, Poland, Portugal,
Slovakia, Slovenia, Spain, Sweden,
Switzerland or the United Kingdom.
No
Category B
You are a student doing an
internship under an action
programme of the European Union
which is published in the Official
Journal of the EU (e.g. Leonardo da
Vinci or Erasmus internship).
No
No
1 The agreement is a formal internship agreement between the intern, the internship provider and the Dutch higher education institution. You can
download it from Nuffics website.
Category C
You are a national of Bulgaria or
Romania and you are studying at a
Dutch higher education institution.
No
Yes
Category D
You do not fall under category A,
B or C and you are studying in the
Netherlands and you are in the
possession of a Dutch residence
permit with the aim to study.
No
Yes
Category E
You do not fall under category A, B,
C or D.
Yes
(apart from exceptions)
No
Whether you need a visa to enter the Netherlands depends on your nationality and the length of your stay in the
Netherlands. There are two types of visa for the Netherlands: the short stay visa (Visum Kort Verblijf or VKV) and
the provisional residence permit (Machtiging Voorlopig Verblijf or MVV). If your stay will be for a period of up
to three months, it is likely that you will need a short stay visa (VKV). If your stay will be for a period longer than
three months, you will probably need a provisional residence permit (MVV). Once you arrive in the Netherlands
you will need to apply for a residence permit, as the MVV is only a visa to enter Holland and is not valid as a visa
to stay here for a longer period of time.
Take a look at our visa wizard on the Nuffic website to see what rules apply to your situation.
If you need a short stay visa, you need to arrange it yourself at the Dutch embassy in your home country or the
country where you legally reside. If you need a provisional residence permit, your internship provider can apply
for this on your behalf. The application form can be found at the website of the IND.
The information contained in this publication has been compiled with the greatest of care. Nevertheless, we are unable to
guarantee its accuracy or completeness at the time of reading. The information may have been changed or updated. Nuffic
cannot accept any liability for these changes. We recommend that you verify the accuracy of the information yourself where
appropriate.
All intellectual property rights for this publication belong to Nuffic. No part of this work may be reproduced, stored in an
automated retrieval system or published in any form, without the prior written permission of the author.
Nuffic, July 2011
Nuffic is the Netherlands
organisation for international
cooperation in higher education.
Our motto is Linking Knowledge
Worldwide. This means linking
people, because its knowledge
that makes us unique as people.
Nuffic works in line with Dutch
government policy to serve
students and higher education
institutions in three key areas:
Programme Management
Administrating international mobility programmes (scholarships)
and institutional cooperation programmes.
Information Services
Providing information about higher education systems in the
Netherlands and in other countries; providing credential evaluation
services; providing information in the Netherlands about studying
abroad, and in other countries about studying in Holland;
promoting Dutch higher education in other countries; encouraging
international mobility.
Expertise
Conducting studies into international cooperation in higher
education; providing information to expert groups and consultation
forums; transferring our knowledge of international cooperation in
higher education through courses and seminars.
Nuffic
Kortenaerkade 11
P.O. Box 29777
2502 LT The Hague
The Netherlands
t +31 (0)70 42 60 260
f +31 (0)70 42 60 399
www.nuffic.nl
A5
What to do?
For certain trips abroad you need the permission of your faculty or exchange coordinator.
Procedures differ between faculties. So for specific information and procedures go to
www.studyabroad.tudelft.nl, click on Step 2 Preparations and follow the link to Approval stay
abroad and from there to the international page of your faculty.
Then login into OSIRIS through Blackboard and press the new Stay abroad button.
Make a New Request, fill in the requested details and submit your request.
You will receive an automated response that your Request has been approved.
Then fill in your Contact Information on the screen Stay abroad.
If your contact details change during your stay abroad, do not forget to update them in OSIRIS.
And if your trip abroad is cancelled, please send an email stating your name, student number
and the reason for the cancelation to internationaloffice@tudelft.nl.
TU Delft
Faculteit IO
Marco Bolleboom
Landbergstraat 15
2628 CE Delft
m.e.bolleboom@tudelft.nl
www.io.tudelft.nl/internships
kamer 32 B-3-080
+31-15-2782864