Guided Demo - Implementation Steps for iRecruitment

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Oracle iRecruitment
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The Job Title [list@YourCompany.com?Subject=LABxxxxx] is responsible for ensuring that this
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Guided Demo - Implementation Steps for iRecruitment

This demonstration shows the implementation steps required to run iRecruitment.
Responsibility: System Administrator
Note: Complete the pre-implementation steps such as Installation Requirements and setting
up Oracle Text. Refer to Oracle iRecruitment Implementation Guide for the preimplementation steps.
1.

Navigate to the Responsibilities window using your System Administrator responsibility:

2.

(N) Responsibility > Define

Define your iRecruitment responsibilities.

The supplied responsibilities for iRecruitment are:
iRecruitment Manager
iRecruitment Advanced Manager
iRecruitment Employee Candidate
iRecruitment Employee Site Visitor
iRecruitment External Site Visitor
iRecruitment External Candidate
iRecruitment HRMS Manager: Supplied to the customers who do not have a fully
installed Oracle HRMS application
When you define your responsibilities self-service responsibilities, make sure that they are
available from Oracle Self- Service Web Applications.

3.

Navigate to the System Profiles Values window:

(N) Profile > System

4.

Define the site-level profile options for iRecruitment. You must set up several profile options
to enable iRecruitment.

5.

If you have licensed iRecruitment, set the IRC:Installed profile option to Yes.
Note: For more information about profile options, refer to Oracle iRecruitment
Implementation Guide.

6.

Navigate to the Users window:

(N) Security > (N) User > Define

Instructors can query the user (they created following the Release Notes) for this demonstration.

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7.

Define the users for iRecruitment.

8.

In the Person field, assign a person to the user. The Person field is important for self-service
applications because it acts as the link between the professional forms interface and the selfservice application. This link enables the application to recognize who is using iRecruitment.
iRecruitment home page displays the users name.

9.

Add the local iRecruitment Manager responsibility to your managers or recruiters. You
define users for iRecruitment managers in the same way that you define users for other
Oracle HRMS applications.

10. Assign the Site Visitor responsibilities to the GUEST user and not to any other users.
11. You do not need to create users for registered users (candidates). These users create their
own user IDs and passwords using the Registration function.
12. Assign the iRecruitment Employee Candidate responsibility to all your employees.
13. Set the IRC: Registration Business Group to define the default business group for candidate
registration. When a candidate registers, the application creates a person record in the
selected business group and managers or recruiters can view the information in Oracle
HRMS.
14. Switch to your local HRMS Manager responsibility.
Responsibility: US Super HRMS Manager, Vision Corporation or iRecruitment
HRMS Manager
Note: iRecruitment HRMS Manager is supplied to the users who do not have Oracle HRMS
fully installed.
Now you will look at the steps that you are required to complete in Oracle HRMS to work with
iRecruitment.
15. Navigate to the Work Structures menu. Open the Work Structures menu.
iRecruitment works with the work structures set up in Oracle HR. Ensure that these meet
your recruitment needs.
Work Structures include the jobs, positions, grades, and pay scales used in your enterprise.
You need to define them before you can start working with iRecruitment.
16. Navigate to the Grades window:

(N) Work Structures > (N) Grade > Description

17. Define grades to record the relative status of employee assignments and to determine
compensations and benefits.

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18. Navigate to the Grade Rate window:

(N) Grade > Grade Rate

19. Record a minimum and maximum salary for a grade.

20. Navigate to the Job window:

(N) Job > Description

21. Define the job structure of your enterprise and enter details for each job. A job is a generic
role within a business group, which is independent of any single organization. For example,
the Manager and Consultant jobs can occur in many organizations.
Note: You must create jobs in the default HR Job Group. Only jobs entered in the default job
group will be available in other windows in Oracle HRMS such as Position, Competencies,
or Assignment.
22. Navigate to the Position window:

(N) Position > Description

23. Define positions that reflect a specific role, or function, that exists in your organization. For
example, the position Finance Manager is an instance of the job of Manager in the Finance
organization. When you define a position, it includes the jobs and organization.
For information about defining the work structure components, refer to Enterprise and
Workforce Management Guide.
24. Navigate to the Business Group Information window:

(N) Work Structures > (N) Organization > (N) Description

In the Organization window, query the default business group of your responsibility.

In the Organization Classifications region, select Business Group and click the Others
button.

Select Business Group Information.

25. Ensure that the Applicant Numbering is set to Automatic.

26. Navigate to the Recruitment Information window:

(N) Work Structures > (N) Organization > (N) Description

In the Organization window, query the default business group of your responsibility.

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In the Organization Classifications region, select Business Group and click the Others
button.

Select Recruitment information.

27. Enter the information needed for your recruitment needs.

Note: The information that you define here defaults to the Primary Details page in
iRecruitment when you create a vacancy. For example, if you set the Vacancy Code
Allocation Method as Automatic, then the vacancy that you create is assigned a number
automatically.
Provide the following information for your business group:
Select Manual as the Vacancy Code Allocation Method.
Enter 2 as the Default Number of Openings.
Select CREATOR as the Organization Defaulting Method.
Select POSITION as the Location Default Method.
Select Full Time Equivalent as the Default Budget Measurement Type.
Select Terminate Application as the Withdraw Assignment Status.
Select Candidate as the user-defined person type. Oracle HRMS creates a record
with this default person type when a candidate registers in iRecruitment.
Select No in the Exclude from Vacancy Creation field.
28. Navigate to the Assignment Statuses window:

(N) Work Structures > Status

29. Define external assignment statuses to display different status names to managers and
applicants.
Note: The assignment statuses are all business-group specific. You use external assignment
statuses to assign an alternative name to a status for external users. For example, you may
want to create an external name for a status so that the managers see the Pending Interview
or First Interview, while the external user sees only Interview.
30. Navigate to the Application Utilities Lookups window:

(N) Other Definitions > Lookup Tables

31. Query the IRC_VARIABLE_COMP_ELEMENT Lookup Type.

Create compensation element lookups to be advertised against your vacancies.
Note: The compensation values are for information purposes only.
32. Navigate to the Competencies window:

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(N) Career Management > Competencies

33. Define the competencies required for your recruitment needs. The skills that are available in
iRecruitment are set up as global competencies in Oracle HRMS.
In iRecruitment, candidates use competencies to describe their skills.
34. Navigate to the Competence Requirements window:

(N) Career Management > Competence Requirements

35. Define competency requirements for the positions. If you create a vacancy in iRecruitment
with a position, that has global competencies associated with it, then these global
competencies will default in the Entering Skills and Qualifications page.
36. Navigate to the Qualification Types window:

(N) Career Management > Qualification Types

37. Create qualification and qualification types.

38. Set up the qualifications that are available and rank them in order of importance. Make sure
that the existing qualifications and qualification types meet your requirements.
For more information about creating competencies and qualification types, refer to Workforce
Sourcing, Deployment, and Talent Management Guide.
39. Switch to your iRecruitment Manager responsibility.
Responsibility: iRecruitment Manager, Vision Corporation
40. Use the Default Postings link to create information that is common to your vacancies. Please
refer the guided demonstration on Creating Default Job Posting.
xxxx
41. Use the Recruiting Site link to create recruiting site information for managers to choose the
external job sites for posting the job advert.
You can enter information about:

The URL to which the advertisement is posted

The costs associated with the site

The username and password needed to post to the site

The style sheet to be applied to advertisements submitted to the site

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When a vacancy is approved, a copy of the vacancy is sent to the third-party job site in
XML format.

Create the following recruiting site details:

Enter Recruitment as the site name.
Enter www.oraclecorp.com in the Posting URL field.
Enter 100 in the Posting Cost field.
Select Month from the Cost Period drop-down menu.
Select your local currency.
Select an employee seeded in your local business group.
Enter welcome in the Posting Password field.
Enter 01-JAN-2004 in the Date From field.
Enter 01-JAN-2006 in the Date To field.
Click the Apply button.
The following tasks explain the additional steps required to implement and configure
iRecruitment. You can complete these tasks with your System Administrator responsibility.
Responsibility: System Administrator
42. Navigate to the System Profiles Values window using the System Administrator
responsibility:

(N) Profile > System

43. If you have registered with the resume-parsing provider, then enter the parsing provider
details to enable candidates to parse their resumes.
You can set the following profiles:
IRC:Resume Parsing Vendor URL at site level
IRC:Resume Parsing Sender ID at site and user levels
IRC:Resume Parsing Sender Credential at site and user levels
IRC:Default Country at all levels
44. If you have registered with a third-party background check provider to enable your
managers to run background checks, then enter the following provider URL and credentials
in user profiles:
IRC:Background Checking Vendor URL at site level
IRC:Background Check Sender Credential at site and user levels
IRC:Background Checking Sender ID at all levels
45. If you are using a proxy server, set the following profile options:
Applications server-side proxy host and domain at the site level
Applications proxy bypass domain at the site level
IRC: Proxy authorization password at all levels
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 IRC: Proxy authorization username at all levels

46. Set the profile option IRC: Notification List Types to display notifications of different item
types on the home pages of managers and candidates.
47. If you host multiple recruiting sites, then you can set the following profile options to define
colors for different iRecruitment responsibilities:
IRC: Core Background Color
IRC: Accent Background Color
IRC: Text Background Color
IRC: Text Foreground Color
48. If you want make the job details available to your employees first, then set the IRC: Internal
Posting Days profile option. You specify the number of days that the application posts an
advertisement internally before posting the advertisement on the external site.
49. You can limit the number of documents that the candidates can upload to the iRecruitment
database. Set the following profile options:
IRC: Document Upload Count Limit
IRC: Monthly Document Upload Count Limit
50. Set up virus scan to check the documents that candidates and managers upload to the
database. This helps you to detect infected files and protect your systems from possible virus
attack when you download documents for recruitment purposes. Refer to Oracle
iRecruitment Implementation Guide for information about the scripts.
51. If you are using Oracles geospatial data service, set the IRC: Geocode Host profile option at
the site level. Geospatial data enables distance searching in your applications. You also need
to run the location upgrade script. Refer to Oracle iRecruitment Implementation Guide for
information about the scripts.
52. You configure the web page layout using the Personalization Framework. Refer to the
following guided demonstration and practices in this class:
Configuring Web Page Layouts
Adding User Instructions
Configuring Flexfields
Setting up Searchable Flexfield
53. If you have set up the Additional Search Criteria, then you can determine the segments that
are matched when the concurrent processes to notify managers of suitable candidates or to
notify candidates of suitable jobs are run. Set the profile option IRC: Search Criteria
Segment Matching in the System Values Profiles window to match the segments.
54. Switch to US Super HRMS Manager responsibility to schedule processes for iRecruitment.

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Responsibility: iRecruitment HRMS Manager

55. Navigate to the Submit Request window.
56. To ensure that users receive their e-mail notifications of suitable jobs, and that the managers
are notified of suitable candidates, you need to set up the following concurrent processes:
iRecruitment Email Vacancies to Job Seekers: To be scheduled every night
iRecruitment Email Job Seekers details to Vacancy owner: To run as often as you
want managers to receive an e-mail
iRecruitment Index Synchronization: Online index rebuild to run every five
minutes and Full index rebuild to run each night
Responsibility: Application Developer
A number of predefined notifications are supplied with iRecruitment. You can edit the content of
these notification messages.
57. Navigate to the Messages window by using your Application Developer responsibility:

(N) Application > Messages

The prefix for iRecruitment Messages is IRC. For a list the predefined notifications, refer to
Oracle iRecruitment Implementation Guide.
58. Query the predefined notification to edit its content.
59. Edit the contents as per your company requirements.
60. Save your work.
Responsibility: Oracle Workflow Builder
Oracle iRecruitment has seeded IRC_EVT type for your workflow business events (iRecruitment
Business Events).
You use workflow business events to send notifications to managers or send e-mail to candidates
when they register.
61. Open the Oracle Workflow Builder application.
62. Click the Apps menu.
63. Double-click the Hidden Item Types menu.
64. In the Hidden list, select iRecruitment Sample Business Events and move it to the Visible
list. Note that this event appears in the Main menu.
65. Select Developer Mode from the View menu. You can see that the iRecruitment Sample
Business Events displays the IRC_EVT developer mode.
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66. You can customize the Processes to suit your business requirements.
Note: It is recommended that you use the delivered business events to create your own
workflow processes to suit the particular requirements of your enterprise. If you want to
change the workflow process definitions, then make a copy of any process that you want to
modify.
In this demonstration, you learned about the implementation steps that are required to run
iRecruitment.

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