Westlund Industrial Safety Manual

Contents
Health and Safety: Overview
A. Westlund H & S : Getting Started
1.
2.
3.
4.

Health and Safety Employee Booklet

Safety Orientation Checklist
Safety Checklist for Managers
H & S Committees
Meeting Agenda

B. General: SPIs and Policies

5. Standard Instruction: Health and Safety (SPI 221)
6. Health and Safety Discipline (SPI 226)
Discipline SPI Supplement
7. Standard Practice Instruction: Working Alone Safety (SPI 227)
Early and Safe Return to Work Policies
8. Accident Reporting Procedure
Accident/Incident Investigation Report
WCB Employers Report of Injury or Occupational Disease
9. Workplace Violence Policy
10. Workplace Smoking Policy
C. Warehouse Safety: Policies and Procedures
11. H & S Policy for Personal Protective Equipment (PPE)
12. Rolling Staircases Policy
13. Industrial Steel Storage Racking Procedures
Damage Racking Assessment
14. Forklift Training Policy
Forklift Practical Exam Form
15. Workplace Inspections
Workplace Inspection Sheet
D. Training Guides and Safety Information for the Workplace
16. Hazard Assessment and Control
17. WHIMIS- Workplace Hazardous Material Information System
18. TDG Transportation of Dangerous Goods
19. Compressed Gas Safety
20. Fires and Extinguishers
21. Slip and Fall Training
22. Back Safety and Lifting Program

Westlund: Health and Safety 2011

An important aspect of any Health and Safety program is to educate, inform

and give employees the knowledge they require to do their jobs safely and to
the best of their ability.
We want all of our employees to be able to do their jobs without the risk of
personal injury. No one wants to be a statistic.
Safety is a word we hear all the time. Our goal through continued
cooperation and education is to help you think safety on your jobs 100% of
the time.

The Objectives for 2011 are as follows:

Achieve a Lost Time Incident Rate of 0.4 (injury rate per 100 staff) or
Less
100% Completion of Safety Orientation, Back Safety Training,
WHMIS, and Slip & Fall Training
100% Completion of Workplace Inspection Training for all Joint
Health & Safety Committees or Safety Representatives
100% Completion of Workplace Inspections
Quarterly Health & Safety Steering Committee Meetings In All Regions

WESTLUND HEALTH AND SAFETY

GETTING STARTED

EMCO CORPORATION HEALTH AND

SAFETY EMPLOYEE BOOKLET

An important aspect of any Health and Safety program is to educate, inform

and give employees the knowledge they require to do their jobs safely and to
the best of their ability.
We want all of our employees to be able to do their jobs without the risk of
personal injury. No one wants to be a statistic.
Safety is a word we hear all the time. Our goal through continued
cooperation and education is to help you think safety on your jobs 100% of
the time. We need your help.
Please help us achieve that goal.

CONTENTS
Page
Statement of Health and Safety Policy

General Responsibilities for Health and Safety

Employer
Supervisor
Employee
Committee/Representative

Procedure for Reporting Injuries

General Workplace Conditions

Compressed Gas Cylinders
Lift Trucks
Material Handling
Office Safety
Ergonomics
Vehicle Operation

6
6
6
7
7
8
8

Emergency Procedures
Fire
Spills
Explosion/Earthquake

10
10
11
11

Workplace Hazardous Material Information System

(WHMIS)

12

Reporting Unsafe Conditions

14

Personal Protective Equipment

15

STATEMENT OF HEALTH AND SAFETY POLICY

Emco Corporation is committed to providing a safe environment for its employees and visitors
and complying with all applicable health and safety requirements. One of EMCOs strategic
priorities is to prevent injuries and accidents in the workplace such that "No One at Emco Gets
Hurt". Injuries can have a serious physical and emotional impact on our employees, as well as a
significant negative effect on family members and co-workers.
EMCOs management supports safety committees in all facilities, provides training, designs
systems and improves processes to ensure that Emco is an injury free company. EMCOs goal is
to ensure that all operations are performed to standards that meet or exceed the respective
Occupational Health and Safety Acts, protecting the health and safety of all persons involved.
All employees have a responsibility to prevent workplace injury and accidents, unsafe work
conditions and practices, and adverse environmental conditions. Every employee must be aware
of his/her own safety and that of fellow workers in order to achieve an injury free work
environment. This responsibility must be carried out in the same manner as our business
philosophies relating to ethics, service, quality and profitability.
It is every employees responsibility to be adequately trained in how to complete tasks safely and
how to identify and report hazards and potential risks.
All employees are responsible for working safely in compliance with all applicable health and
safety requirements, with equal concern for their safety and that of co-workers and visitors. All
employees are expected to make health and safety an integral part of their job.
No job is so important and no service is so urgent, that employees cannot take the time to
perform work safely. Thank you for your support in this critical area.
____________________________________
Rick Fantham
President
January 3, 2006

GENERAL RESPONSIBILITIES FOR HEALTH AND SAFETY

We all have a responsibility towards Health and Safety. Lets work together for a safe workplace.

Employer

- Overall responsibility for policy direction and planning

- Provide necessary equipment, materials and protective devices
- Provide information, instruction and supervision to protect the Health and Safety
employees
- Ensure Hazard Assessments are completed in accordance with Provincial Legislation

Supervisor

- Supervision to ensure correct working procedures

- Communication of hazards and control procedures
- Employee training
- Take every precaution reasonable in the circumstances for the protection of an
employee
- Ensure Hazard Assessments are completed in accordance with Provincial Legislation

Employees

- Reporting hazards, accidents and injuries

- Wearing personal protective equipment as required
- Following job procedures
- No employee should use equipment or work in a manner that may endanger him/her
self or any other employee
- Ensure participation in completing Hazard Assessments in accordance with
Provincial Legislation

Health and
Safety Rep/
Committee

- Identify hazards
- Make recommendations on Health and Safety issues
- Recommend Health and Safety programs
- Accident investigation
- Workplace inspection

PROCEDURE FOR REPORTING INJURIES

EMCO maintains first aid kits in all of our facilities. Larger facilities may also have
first aid rooms. In addition, each facility has at least one qualified First Aid
certificate holder.
First Aid Cases
Employees should report first aid cases to their supervisor and to the first aid
attendant immediately.
The first aid attendant will provide any initial treatment, and assess the injury
for possible medical aid treatment
The first aid attendant will keep a record of the injury in accordance with local
legislation.
Medical Aid Cases
A medical aid case is where the employee seeks medical attention beyond
first aid, such as a Doctor, the hospital or a chiropractor
Medical aid cases must be reported to your supervisor immediately
Your supervisor, with the assistance of a health and safety rep., or committee
rep., will investigate the injury and complete and file a Workers
Compensation report.
Medical Aid Cases require completion of the EMCO Return To Work Report.
The supervisor is responsible to ensure that the worker receives the report
and provides a blank copy to the medical practitioner for completion. After
the medical visit, all staff must notify the Profit Centre Manager or Supervisor
of the status of the injury, as per the medical evaluation.
Lost Time Injuries
A lost time injury is similar to a medical aid claim except that an employee
loses time from work after the date of injury.
The same procedure is followed here as with a medical aid claim, except that
a copy of the accident report must also be reported to the National Health &
Safety Manager.
Critical or Serious Injuries
Critical injuries may involve such things as a fracture, amputation, significant
loss of blood, and usually involve an extended stay in the hospital
In addition to reporting to your Workers Compensation Office, the
manager/supervisor must also report the injury to the Ministry of Labour (or
equivalent) in each province.

Note Regarding Workers Compensation Benefits

Employees who miss time from work beyond the date of injury may be entitled to
benefits from the Workers Compensation Board. Please check with your
supervisor or HR Services representative for details.
5

GENERAL WORKPLACE CONDITIONS

The following conditions exist in most EMCO facilities and will require some extra
attention on your part to make sure you understand and are following all safety
procedures.
Compressed Gas Cylinders
Gas cylinders, such as propane tanks, must be secured in position during use
as well as storage.
When stored, tanks must be kept upright, and secured from falling

Lift Trucks
Only trained and designated operators should operate a lift truck
Before use, check your truck and ensure that all guards and enclosures are in
place and that brakes, lights, and forks are working properly. Report defects,
leaks, etc., to your supervisor immediately
On all grades, the load must be tilted back and raised only as far as
necessary to clear the road or floor surface
When leaving a forklift unattended the forks must be fully lowered, controls
neutralized, power shut off, brakes set, key removed, and the wheels blocked
if parked on an incline.
Forklift operators must slow down and sound the horn at all cross aisles and
other locations where vision is obstructed.
Propane cylinders must be exchanged at least 7.5 meters from an ignition
source.
No riders are allowed on lift trucks.

Note: Regarding the use of Pickers

If employees are required to work from a picker, or picker basket, (working in
circumstances where they are raised over 3 metres), they must wear a safety
harness secured by lanyard to the platform, or a suitable anchor point on the lift
carriage or back rest assembly.

Material Handling

Every employee should determine what he or she feels they can comfortably
lift. Where an employee finds something uncomfortable to lift or move they
shall seek assistance form another employee, or a mechanical lifting device.
Size up the load and check overall conditions. Do not attempt to lift alone if it
appears too heavy or awkward. Keep the load close to your body.

1. Bend the knees and keep your back straight

2. Lift by pushing up with the legs making full use of this strongest set of
muscles
3. Do not twist the body. To change direction, shift the foot position and turn the
whole body.
Office Safety
The office is like any other work environment in that it may present potential
health and safety hazards. Most of these, however, may be minimized or
eliminated by designing jobs and workplaces properly, and by taking into account
differences among tasks and individuals.
Electrical
Electric cords should be examined on a routine basis for fraying and exposed
wiring. Particular attention should be paid to connections behind furniture, since
files and bookcases may be pushed tightly against electric outlets, severely
bending the cord at the plug.
Housekeeping
Passageways in offices should be free and clear of obstructions. Proper layout,
spacing, and arrangement of equipment, furniture, and machinery are essential.
All aisles within the office should be clearly defined and kept free of obstructions.
Computers
When work is conducted at a computer, the top of the display screen should be
at, or just slightly below, eye level. This allows the eyes to view the screen at a
comfortable level, without having to tilt the head or move the back muscles.

Control glare at the source whenever possible; place VDTs so that they are
parallel to direct sources of light such as windows and overhead lights, and
use window treatments if necessary.
Arms should be bent at right angles at the elbow, with the hands held in a
straight line with forearms and elbows close to the body. The head should be
in line with the body and slightly forward.

Ergonomics
A basic definition of ergonomics is the relationship between people and their
work, including workstation layout, and the machines, equipment and tools they
use in performing their jobs. It is recommended that employees and supervisors
work together on effective ergonomics and job design modifications.
Following are some ergonomic considerations.

The important factors to consider (alone or in combination) when dealing with

ergonomic hazards are:
- repetition
- force
- awkward body positions

Ergonomic hazards can cause immediate health problems such as a pulled

muscle, chronic health problems such as repetitive strain injuries and can
cause injuries because of the fatigue or errors caused by the physical
demands of the work.

Recognize the symptoms of Cumulative Trauma Disorders (CTD) such as

Carpal Tunnel Syndrome; numbness, pain, difficulty in holding objects, and
restricted movement in the fingers.

Look for ergonomic hazards in:

- the physical demand of the work
- workstation design
- tool design
- organization of work
- manual material handling

When lifting, test the weight of the load before lifting and whenever possible,
eliminate lifting by using a material handling device. If lifting is necessary,
bend at the knees and hips and use leg power to lift.

Vehicle Operation
This section is designed to help you identify some of the hazards you face on the
road. Whether you are commuting to work, transporting goods to and from
EMCO, or travel as a part of your job, road safety is a significant concern.
Inattention and Distraction
A distraction is something that takes your attention away from driving. This leads
to inattention, which is a loss of concentration while driving. Even a momentary
distraction while driving can be disastrous. Some of the top driver errors that
result in collisions with casualties are:

Following too closely

Running off the road
Turing left in front of oncoming vehicles
Disobeying traffic signals

Speed
For many drivers, speeding is a habit. Many of us drive above the posted speed
limit, or drive too fast for road conditions.
The greater the speed, the greater the likelihood of a collision. You have less
time to react and less distance to stop.
Managing Emotions
All emotions, whether positive or negative, can affect your driving behaviour. The
most serious emotions are negative ones, which often lead to aggressive driving.
Dont offend other drivers; cutting people off, driving slowly in the passing lane
and tailgating can prompt a violent response. Do not respond to aggressive
drivers, and avoid eye contact. If you believe you are being followed, do not go
home. Drive to the nearest police or fire station, or busy public place.
Fatigue
Drowsiness affects your ability to drive in a way that is similar to alcohol, slowing
reaction time, decreasing alertness and impairing judgement.
If you feel you are at risk, pull over to the side of the road and take a walk or
drive to a safe place and get some sleep.

EMERGENCY PROCEDURES
This section will provide you with basic knowledge about emergencies most likely
to occur in your workplace and what can be done to control them and minimise
their impact on our lives and our business.
Fire
The employee who discovers a fire should assess whether the fire is small
enough to be put out using a portable extinguisher. If so, make sure you follow
these steps:

Activate the fire alarm system, and/or warn fellow employees of the fire.
Call 911 (or other number if needed ensure the appropriate numbers are
posted)
Attempt to extinguish the fire while keeping yourself between the fire and the
nearest exit door.
Aim the extinguisher at the base of the flames and unload the extinguisher.

If you cannot put out the fire, or there is a large fire;

Close the door to the area to confine and contain the fire.
Leave the area and evacuate the building to the designated meeting place or
muster station

When you hear the alarm, all employees must evacuate the building and go to
the designated meeting point.
Before opening any door, feel the door for heat with the back of your hand. If not
hot, brace yourself against the door and open slightly. If you feel air pressure or
hot draft, close the door immediately. If you find no fire or smoke, leave and close
the door behind you.
If you encounter smoke or fire in a corridor or stairwell, go to an alternate exit.

10

FIRE EXTINGUISHERS
CLASSIFICATIONS

Ordinary combustible materials such as wood, paper, rubber, dust,

most plastics and materials that combine these solids.

Class B fires involve flammable liquids, greases, and gases.

This classification involves the presence of electrical energy.

The burning of combustible metals, such as magnesium, or

potassium.

Spill
Spills differ from other emergencies as several different concerns must be
managed; namely, protection of the environment, human health and safety and
property.
An employee discovering a spill should take care not to come in contact with the
material spilled even when trying to identify the material in question. Once the
substance is identified, employees in cleaning up the spill must wear the
appropriate personal protective equipment. Information on proper spill pick up
procedures is found on the Material Safety Data Sheets.
Explosion/Earthquake
If the building moves due to a shock or impact caused by an explosion,
earthquake or serious accident employees should:

Assess the situation

Pull the fire alarm (if needed)
Follow the evacuation procedure for fires.

11

WORKPLACE HAZARDOUS MATERIAL INFORMATION SYSTEM

(WHMIS)
WHMIS is a communication system providing essential information about
hazardous materials used in the workplace. WHMIS was legislated into effect
throughout Canada in order to reduce injury caused by overexposure to
hazardous materials.
Materials are deemed to be hazardous if they meet the criteria of any of the 6
WHMIS hazard classes and are not exempt from the WHMIS legislation.
1. Class A: Compressed Gas
2. Class B: Combustible and Flammable Material
3. Class C: Oxidizing Material
4. Class D: Immediate and Serious Toxic Effects
Other Toxic Effects
Biohazardous Infectious Material
5. Class E: Corrosive Material
6. Class F: Dangerously Reactive Material
WHMIS provides important information about the hazards of workplace materials
through three interrelated components.
a) Labels
If materials are controlled under WHMIS legislation, they must be properly
labeled. The label must identify what the product is, what the products hazards
are, and the precautions to be taken. Additionally the label will direct people to
the MSDS (material safety data sheet), the second component of the WHMIS
information delivery system.

12

b) Material Safety Data Sheet

The MSDS contains detailed information about the properties of the material, its
hazards and corresponding protective measures, and the procedures to follow in
the event of an emergency. The data provided within the MSDS supplements the
information provided on the label.
At a minimum, the MSDS must contain the nine categories of information
described below.

Product Information, gives the product identifier name, emergency number,

manufacturers name and address, and suppliers name and address
Hazardous Ingredients, all ingredients listed with percentages
Physical Data, physical description of the material
Fire and Explosion Hazard
Reactivity Data, how stable the product is and how it will react to other
products
Toxicological Properties, how exposure can affect employees
Preventative Measures, methods and procedures to protect employees
First Aid Measures
Preparation Information, identifies who prepared the MSDS

13

REPORTING UNSAFE CONDITIONS

In general, workers can refuse work if they have reasonable grounds to believe
that the job they are performing or are asked to perform poses a danger either to
himself or herself or to another worker.
Workers may also refuse work if they feel the physical conditions of the
workplace are dangerous to their health and safety.
Work Refusal Flow Chart:
WORKER/OH&S
CONCERN
REFUSAL

BACK
TO
WORK

SUPERVISOR,
H & S COMMITTEE
MEMBER/DESIGNATED REP

RESOLVED

UNRESOLVED

GOVERNMENT INSPECTOR

RESOLVED

UNRESOLVED

FURTHER ACTION/APPEAL

14

PERSONAL PROTECTIVE EQUIPMENT (PPE)

Personal Protective Equipment (PPE)
Personal Protective Equipment is designed to prevent injury or occupational
exposure to employees, customers, or any visitor to an EMCO location. It is a
requirement that all employees be properly informed on the use of PPE as well
as the requirement for regular inspection. Employees are required to wear the
appropriate PPE as supplied by EMCO. Employees shall work together with
Management to identify and mitigate the workplace risks and identify the
appropriate PPE for any job task. The ultimate responsibility for the safety of
employees and visitors rests with the Profit Centre Manager.
Footwear
Warehouse, shop and yard employees are required to wear safety footwear at all
times. Exceptions can only be made within the warehouse or shop when clearly
marked pathways are identified using yellow paint or an acceptable means of
identification.
Visitors shall also wear safety footwear when within the
warehouse, shop or yard and exceptions can only be made when accompanied
by EMCO employees. To comply with CSA standards, footwear should be
substantial, should fit so that toes are about 12.5mm back from the front of the
protective toe cap when standing with the boots laced and have toe caps that are
permanently attached to the footwear. Soles and heals should be of anti-slip
material.
Emco will annually reimburse an employee up to $75.00 towards the purchase of
such footwear. An arrangement has been made with Marks Work Wearhouse to
offer Emco employees an additional 10% discount off the total shoe price if the
footwear is purchased at a Marks location.
Headwear
Protective headwear is also recommended in areas where there might be a
danger of objects falling or as per hazard assessments conducted within each
Profit Centre. It is suggested that all forklifts be supplied with safety headwear
and that this headwear be properly secured when not in use to prevent the
possibility of it becoming a projectile in an emergency stop. Protective headwear
should also be provided to each visitor before entering an Emco warehouse,
where appropriate.
Safety Vests

15

It is recommended that all EMCO Employees wear safety vests or equivalent

when in the warehouse, shop or yard. It is also recommended that EMCO
Visitors also wear safety vests or equivalent.
Safety Glasses
Safety Glasses shall be supplied in accordance with Z94.3.1-02 Protective
Eyewear and shall be worn when welding or chipping, hammering, using a power
tool for drilling boring or shaping, handling chemicals, demolishing product,
cutting pipe and grinding operations. Furthermore, completion of hazard
assessments shall determine further requirements for mitigating risks associated
with potential eye injuries.
Safety Harness and Lanyards
Safety Harnesses and Lanyards shall conform to CSA code Z259.1 or equivalent
and shall be worn when working above various heights. Profit Centre Managers
shall ensure that Occupational Health & Safety Committees or representatives
consult the local Occupational Health & Safety legislation to determine
requirements for your province. All Cherry pickers shall be equipped with
approved Safety Harnesses and Lanyards. Safety harnesses shall be inspected
prior to each use.
Ear Muffs and Ear Protection
Ear protection must be worn when noise levels exceed 85 decibels or wherever
indicated by a posted sign. Where there is a possibility of exceeding this
threshold, testing is to occur to determine areas where noise levels are in excess
of 85 decibels.
Respirators and Dust Masks
Respirators and dust masks shall be worn where there is danger to health from
harmful concentrations of gases, vapors, mists, or dusts. Employees shall
ensure they consult the appropriate Material Safety Data Sheet where applicable.
Respiratory hazards shall be identified during hazard assessments.
Personal Protective Clothing
When working in adverse conditions such as cold, dirt, grease, pipe fusion,
welding, grinding, etc., please ensure that the appropriate clothing is used to
ensure risk of injury is minimized. All staff shall determine hazards of working in
adverse conditions by completing hazard assessments as per your provincial
occupational health and safety requirements.

16

Gloves
Gloves shall always be worn when handling sharp objects such as sheet metal,
gaskets and pipe. Gloves shall also be worn when handling corrosive chemicals.
Please consult the Material Safety Data Sheet prior to handling any chemical for
the appropriate handling procedures and personal protective equipment.

17

Health and Safety Committees

"At EMCO, the Health and Safety of our Employees is of primary importance. EMCO accepts the responsibility of
providing an environment which embodies safe behaviors and EMCO is committed to complying with applicable
health and safety requirements."
At EMCO, our policy is to have a Joint Health & Safety Committee in every work place where we employ 20 or
more employees.

COMMITTEE STRUCTURE
Committee size may vary by the size of the work place, but members must consist of both management and worker
representatives. To work effectively, all members must leave their titles at the door.

MEETING FREQUENCY
Committees must meet at least once every 3 months.

AREAS OF RESPONSIBILITY
Typical committee functions include:
identifying work place hazards through facility inspections, looking at the process and the product,
making recommendations to management,
identifying education and training needs,
keeping MSDS sheets current,
researching hazards and hazardous substances,
maintaining records, distributing minutes of meeting,
assist in accident investigation; and
develop Occupational Health and Safety policies and programs

MEETING FORMAT
Keeping the meeting format consistent helps insure efficient and productive meetings:
Set and review agenda, check if any additional items need to be added
Review minutes of last meeting
Discuss outstanding issues, delete those that have been dealt with
Review safety inspection report
Review new issues/concerns and place under new business; include recommendations to deal with each
item
Review of accident/incident reports
Discuss any plans for program development, training/education or invite a guest to speak on a topic of
interest such as safe lifting techniques, or use of personal protective equipment
Adjourn the meeting; (dont forget to have the minutes recorded and posted).

EMCO Corporation
Health & Safety Committee Meeting Agenda
Participants:
List Participants on your meeting minutes. Include a list of absent members.

Scope:
This agenda applies to all Health & Safety Committee or Representatives of each Profit Centre
within EMCO.

Objectives:

To ensure meetings cover all topics required for effective management of the Profit Centre
Health & Safety Program
To ensure meetings encompass the requirements of the National Health & Safety Program
To ensure JHSC meet provincial requirements

Topic for Review During Each Joint Health & Safety Committee Meeting

Review Previous Meeting Minutes

Review monthly workplace inspection reports since last meeting
Discussion of New Hires & ensure Safety Orientations are completed.
Review Training Expiry Reports (Peoplesoft) & schedule new training. (BACK
SAFETY, TDG, WHMIS, Forklift, First Aid, etc.)
Review Accident Investigation Reports since last meeting.
Review EMCO Health & Safety Website Updates Since Last Meeting
Review New Business
Complete Minutes and post for all staff to view. Submit minutes to your Workers
Compensation office if required. Keep a copy of the fax confirmation for proof.

ACCIDENT REPORTING PROCEDURE

Revised April 6, 2010
An important part of our overall Accident Investigation Procedure involves proper reporting of accident information
in order to:
Identify the Root Cause of the incident and prevent recurrence.
Establish potential Workers Compensation claims
Satisfy legislative reporting requirements
Keep senior management informed
Types of Incidents to Report (most serious to least serious):
Crticical Injury, Lost Time, Medical Aid, First Aid, and Near Miss. Critical Injuries must be reported immediately.
Lost Time and Medical Aid all must be reported to your Workers Compensation Office and EMCO Health & Safety
within 72 hours. Please see the links section to link to the Worker's Compensation Board in your province.
All accidents are to be reported and investigated by the Joint Health & Safety Committee or Representative. All the
accidents above are to be reported through the Peoplesoft Accident Reporting System. Contact your Profit Centre
Manager for Peoplesoft Updates or contact EMCO AUDIT SERVICESThis e-mail address is being protected from
spambots. You need JavaScript enabled to view it .
Effective immediately, the following Accident Reporting Procedure will be followed:

WORKPLACE INJURIES (no lost time involved)

Work place injuries requiring professional medical attention (attended by a Doctor, Hospital or
Chiropractor) must be reported to your local Workers Compensation Insurance office using the form(s),
which they provide. The report must be completed by the Profit Center Manager or designate.
In addition, most Provinces/Territories have additional reporting requirements depending on the nature and
severity of the accident. Please refer to the attached summary for details.
Additionally, the Profit Center Manager shall be informed of the fitness for return to work on the day of the
injury. Where possible, employees must have the physician complete the "Emco Return to Work Report"
and subsequently the employee must notify their immediate manager or supervisor of the details of the
report.
Please ensure that the Profit Center Managers complete the "Accident Report". This report includes a
checklist to be used to identify the causes of the accident. Please ensure you review the potential causes as
outlined in this document in order to assist you in identifying the Root Cause of the accident.
ALWAYS TAKE PICTURES OF THE ACCIDENT SCENE AND INCLUDE THEM WITH THE
REPORT.

LOST TIME INJURIES

Please ensure that the Profit Center Managers complete the "Accident Report. This report includes a
checklist to be used to identify the causes of the accident. Please ensure you review the potential causes as
outlined in this document in order to assist you in identifying the Root Cause of the accident.
ALWAYS TAKE PICTURES OF THE ACCIDENT SCENE AND INCLUDE THEM WITH THE
REPORT.
In addition to the above reporting requirements, a copy of all lost time injury reports must be sent to:
EMCO AUDIT SERVICESThis e-mail address is being protected from spambots. You need JavaScript
enabled to view it .

519-453-9600 (office)

CRITICAL INJURIES
In addition to the above reporting requirements, Critical Work Place Accidents (per the attached definition) must be
reported to Emco's Legal Department as follows:
1. notification (phone) immediately upon occurrence,

2.

copy of the accident report (fax or e mail) within 48 hours of the occurrence to:

Mark Whitley
VP General Counsel
519-645-3929 (office)
519-645-2465 (fax)
EMCO Audit Services
National Support Centre
519-453-9600 (office)
ALWAYS TAKE PICTURES OF THE ACCIDENT SCENE AND INCLUDE THEM WITH THE "ACCIDENT
REPORT"

Critical Work Place Accident Definition

Work Place Accident Causing Personal Injury
work place accident resulting in death
amputation
loss of sight in an eye
fracture of a major bone
internal bleeding
unconsciousness
burns to a major part of the body
or
Work Place Accident Other Than Personal Injury
major release of toxic or hazardous substance
accidental explosion or fire
major structural failure or collapse of a building, crane, hoist, or temporary support system
Have questions? Please call EMCO Audit Services at 519.453.9600.
PROVINCIAL AND TERRITORY LEGISLATIVE ACCIDENT REPORTING REQUIREMENTS

Workplace Violence Policy

Purpose
It is EMCOs policy to promote a safe environment for its employees. We are committed to working with our
employees to maintain a work environment free from violence, harassment, intimidation and other disruptive
behaviour
Acts, or threats of physical violence, including intimidation, harassment, or coercion, which involve of affect the
Company, or which occur on Company property will not be tolerated. All reports of incidents will be taken seriously
and will be dealt with appropriately. Individuals who commit such acts may be removed from the premises and may
be subject to disciplinary action.

Provisions
Employee Questions
Employees shall refer any questions regarding his/her rights and obligations under this policy to the Human
Resource Department.

Acts or Threats of Violence Defined

Acts or threats of violence means the attempted or actual exercise by a person of any physical force so as to cause
injury to an employee, and includes any threatening statement or behaviour which gives an employee reasonable
cause to believe that he or she is at risk of injury. Examples include but are not limited to the following:
All threats or acts of violence occurring on Company premises, regardless of the relationship between the Company
and the parties involved in the incident.
All threats or acts of violence occurring off the Company premises involving a person while acting as a
representative of the Company.
All threats or acts of violence occurring off the premises involving an employee of the Company if the
treats or acts affect the interests of the Company.

Examples of Prohibited Conduct

Specific examples of conduct that may be considered "threats or acts of violence" prohibited under this policy
include, but are not limited to, the following:
Hitting or shoving an individual
Threatening to harm an individual or his/her family, friends, associates, or their property
The intentional destruction or threat of destruction of property owned, operated, or controlled by Emco
Corporation
Making harassing or threatening telephone calls, letters, or other forms of written or electronic
communications
Intimidating or attempting to coerce an employee to do wrongful acts that would affect the business
interests of Emco Corporation
Harassing surveillance, or "stalking"; the willful and malicious repeated following of another person and
making a credible threat with intent to place the other person in reasonable fear of his or her safety
Making a suggestion or otherwise intimating that an act to injure persons or property is appropriate, without
regard to the location where such suggestion or intimation occurs.
Unauthorized possession or inappropriate use of firearms, weapons, or any other dangerous devices on
Emco Corporation property.

Reporting
Incidents of threats or acts of violence are to be reported to the employees immediate supervisor, or in there
absence, the Human Resource department. The Human Resource department will promptly investigate all reports.
Appropriate corrective action, up to and including discharge or immediate suspension, will be taken as warranted.

All complaints will be held as confidential as possible, and no employee will be retaliated against for reporting
violations of this policy.

Workplace Smoking Policy

Background and Purpose
Emco Corporation is dedicated to providing a healthy, comfortable and productive work environment for our
employees, customers and visitors.
Medical evidence clearly shows that smoking is harmful to the health of smokers. Smoke from cigarettes, cigars and
pipes is also an irritant to many non-smokers and can worsen allergic conditions.
In an effort to consider the needs and concerns of smokers and non-smokers alike, and to provide a healthful
working environment for every EMCO employee, we have developed a three-part policy as follows:
Non smoking assistance in conjunction with the Lung Association
Effective immediately, define non smoking areas per legislative requirements
Effective January 1, 1999, EMCO becomes smoke free

Assistance for Smokers

Surveys reveal that nine out of ten smokers would like to quit smoking, and nearly 30 percent of them will make a
serious attempt this year. Many employees whose smoking is restricted at the workplace report they are able to quit
smoking.
Emco is pleased to assist employees to quit smoking in conjunction with The Lung Association with the following
programs:
1. Get on Track; (available both in French and English), this is a self-help guide to help you quit smoking.
Your manager has a sample copy of the program and will make one available to you on request.
2. I Want to Quit Smoking; a 5 part self help program available from the National Lung Association.

A Guide to EMCOs Workplace Smoking Policy

The Workplace Smoking Policy sets out clear restrictions on smoking in the workplace. Heres what it does
1. Effective Immediately:
Smoking will be prohibited in certain areas for safety or legal reasons. These areas include:
eating areas *
conference, meeting and training rooms, laboratories
areas where flammable liquids or gases are used or stored
areas designated by our insurers, municipal by laws, or fire authorities
* smoking in eating areas may be allowed if the eating area is available to the public and smoking is allowed by
municipal by laws.
Note: Every Emco facility should already be in compliance with applicable provincial and/or municipal laws
regarding smoking. Please contact the Emco Health and Safety Steering Committee (1-519-645-3953) if you require
additional information.
2. Effective January 1st, 1999 all EMCO facilities will become non-smoking facilities.

Putting the Policy to Work in Your Facility

The following steps serve as a guide to follow in putting the smoking policy to work in your facility.
1. Managers should involve their Health and Safety Committees as early as possible to assist with the
transition to a smoke free workplace in terms of communication and education.
2. If designated areas are in place today, managers are required to post signs that identify the designated
smoking area(s) in the workplace. No new designated areas should be established.
3. Managers, whether they have designated a smoking area or have chosen to prohibit smoking in the
workplace prior to January 1st, are responsible for ensuring compliance in their workplace. In other words,
they are required to ensure that smoking is confined to the designated areas or, if smoking is prohibited, to
ensure that no one smokes in the workplace.
4. Managers should give all assistance possible to support those employees who wish to quit smoking,
keeping in mind, all EMCO facilities will be non-smoking effective January 1st, 1999.

A Final Thought
Both for smokers and non-smokers, the recommendation to avoid as much as possible all tobacco smoke, (whether
by active or passive smoking) is a prudent preventative medicine measure

WAREHOUSE SAFETY
POLICIES & PROCEDURES

Rolling Staircases Policy

MOBILE LADDER STANDS AND MOBILE LADDER STAND PLATRORM POLICY
(A.K.A. ROLLING STAIRCASES)
PURPOSE
Legislative requirements regarding ROLLING STAIRCASE inspection/training vary provincially. Emco
Corporations Policy (based on the American National Standard for Mobile Ladder Stands and Mobile Ladder Stand
Platforms - ANSI ASC A14.7-2006) is aimed at injury prevention, inspection, training, avoiding regulatory noncompliance and providing the safest equipment possible.
POLICY
All mobile ladder stands and ladder stand platforms shall be clearly labeled (at approximate eye level) as
meeting the requirements of the above referenced standard (ANSI A14.7).
All units are to be inspected monthly to ensure structural integrity.
All units are to be formally inspected and documented during monthly workplace inspections (see
workplace inspection form)
Records of inspections are to be stored on site and made available to inspectors/auditors.
All units that do not meet the above noted standard are to be discarded or destroyed.
A complete listing of types of ladder stands and ladder stand platforms are available for viewing from the
EMCO Health & Safety Website under Rolling Staircase.
All employees are trained in this policy during Safety Orientation and records of the orientation are to be
submitted as "Training"

Forklift Training Policy

PURPOSE
Legislative requirements regarding forklift operator training vary provincially. Emco Corporations Forklift Training
Policy (based on the CSA Safety Standard for Lift Trucks B335-04) is aimed at clearing up regional inconsistencies,
avoiding regulatory non-compliance and providing the safest workplaces possible.

POLICY

Each forklift operator must receive theory training followed by practical instruction before operating a
forklift and an evaluation of his/her competency and ability to operate a powered industrial truck safely.
The outcomes of the training must include knowledge/understanding of applicable legislation, lift truck
operating principles and workplace specific hazards as well as demonstrable skill at general forklift
operation, load handling, refueling/recharging, routine operational maintenance, & daily inspections.
Each forklift operator must receive full retraining every three years for theory & practical and training must
be completed by a qualified trainer (trained in TDG, WHMIS & Lift Truck training).
Each forklift operator must have a practical mid-term skills evaluation conducted every eighteen months.
Practical mid-term evaluations can be completed by the Health & Safety Committee Co-chairs (or
representative for smaller locations)
Each forklift operator must be given refresher training whenever:
(a) he/she is observed operating a forklift unsafely
(b) he/she is assigned to operate a different or unfamiliar type of forklift
(c) there is an accident or near-miss involving a lift truck
(d) there are changes in workplace conditions affecting forklift operation
(e) applicable legislative changes
All forklift operator training and evaluation must be conducted by person(s) who have the knowledge,
training and experience to train lift truck operators and evaluate their competence. Trainers must be able to
take the instructional material and present it in a manner that other employees/operators will understand,
comprehend and retain

Workplace Inspections - Four Steps to Safety and Health

What is a Workplace Inspection?

A workplace inspection is a necessary and critical part of a safety and health program in which the workplace is
examined closely on a regular basis for the purpose of:
identifying and recording potential and actual hazards associated with buildings, equipment, environment,
processes and practices;
identifying any hazards which require immediate attention, whether they are unsafe conditions or unsafe
acts;
ensuring that existing hazard controls are functioning adequately; and
where appropriate, recommending corrective action.
Within any safety program, there may in fact be a variety of types of inspections, for example:
spot inspections may be undertaken on a random basis as part of general safety responsibilities;
pre-operation checks of special equipment or work processes are often necessary before work is carried
out;
critical parts inspections are regular planned inspections of those critical parts of a machine, piece of
equipment, or system which have a high potential for serious accidents. They are often part of planned or
preventive maintenance procedures, or hazard control programs;
new equipment inspections are thorough inspections and checks before operations begin;
regular planned inspections are done on a regular basis in a defined workplace and cover all conditions
including work practices and procedures.
Regular planned inspections are the subject of this bulletin, however, the principles which apply to this type of
inspection can easily be adapted to other types of inspections.

Legal Requirements
Part II of the Canada Labour Code states that it is every employer's duty to protect the safety and health of every
employee while at work. Specific duties of the employer are enumerated in the Code. One of the ways in which
these duties are carried out is by conducting regular inspections and ensuring that the standards prescribed by the
regulations are complied with.
It is also important that the appropriate parts of your provincial Occupational Safety and Health Regulations be
consulted prior to and during an inspection to ensure compliance.

Remember:

Inspections are a necessary and critical part of a safety and health program.
Inspections can help ensure that your workplace meets the requirements of the Canada Labour Code and
your Provincial Occupational Safety and Health Regulations.

Role of Workplace Inspections in a Safety and Health

Program
The purpose and function of workplace inspections must be seen within the context of the whole safety and health
program. It is not an isolated function, but relates to the major objectives of the program, namely:
to identify hazards (unsafe conditions and unsafe acts);
to set standards and related procedures;
to establish controls; and
to monitor the effectiveness of controls.
Effectively carried out inspections are used to assist and improve other elements of the program.
Inspections are a critical component of safety and health programs. They help
to identify possible corrective action for identified hazards; and

 to monitor the effectiveness of controls.

Inspections should not be treated as isolated events or "once-and-for-all time" exercises. To be effective they must
be conducted on a regular basis and be part of a systematic program aimed at accident prevention.
The steps involved in establishing a sound workplace inspection system are:
1. Planning
2. Inspection
3. Reporting
4. Monitoring
These steps are considered in the sections that follow.

Step One: Planning

Policy and Procedures
The first step in preparing for effective inspections is planning. This involves considering and establishing
appropriate policy and procedures.
As for any other element of the safety program, it is important that senior management show their commitment to
the activity and to its objectives. This can be done by establishing and making known a policy related to the overall
safety and health program. The form of the policy and its content will vary depending on the company, but the
following general points should be considered in developing it:
commitment of senior management;
the role of inspections in attaining overall workplace safety and health objectives;
who is responsible and accountable for carrying out an effective inspection system;
what the employers and employees must do to comply with the spirit and intent of the occupational safety
and health legislation.
If the inspection system is to be effective, it is critical that appropriate procedures are established. Such procedures
should ensure that:
the timing of inspections and the areas to be covered are defined;
it is clear who is to carry out inspections, consider recommendations, and take necessary corrective action;
and
the actual inspections are carried out by persons with suitable experience, training and knowledge of the
workplace.
Let us consider some of these aspects a little further.
Who should conduct inspections?
The following points should be considered:
regular planned inspections could be conducted by a team consisting of the plant/department manager or
branch manager, along with an employee familiar with the work process and a member of the safety and
health committee or the safety and health representative;
rotating teams could be used taking into account different shifts at the workplace and other factors;
when inspecting special equipment or processes, it may be useful to have an appropriate specialist on the
inspection team, e.g., an engineer, electrician or other;
What should be inspected?
No workplace can be considered entirely free from hazards. It follows, therefore, that all workplaces within an
establishment should be inspected including, for example, the office, storage areas, and the maintenance areas. Also
included should be areas where normally no work is performed, such as the parking lot, the canteen, and locker
rooms. However, in deciding how many separate inspections are necessary and the timing and frequency of each
inspection, the following should be considered:
the number of different processes or operations and their scale, since different processes involving different
machinery or employees may warrant separate inspections;
certain hazardous equipment requires inspections at set intervals;
work processes with a high hazard potential may require separate and more frequent inspection;
number of shifts (inspections should be conducted on every shift, since the nature of the activity may vary
from one shift to another);

special inspections are necessary when a new process or piece of machinery is introduced into the
workplace.

Who should review inspection reports?

No matter how well conducted, inspections are worthwhile only if items raised are carefully considered and action is
taken to correct identified hazards.
The level and types of persons given this responsibility will vary from one organization to another. However, the
following should be kept in mind in allocating such responsibility:
analyzing inspection reports is a critical function for safety and health committees and representatives;
at least one person reviewing reports should have the authority necessary to take or plan for corrective
action and to delegate as required;
some issues may require the opinion of an expert such as a design engineer or an industrial hygienist;
follow-up action and feedback to those conducting inspections is an important factor in motivation;
items spotted during an inspection which represent an immediate danger should be reported to the
responsible supervisor or manager immediately, and action should be taken at once.

Information Requirements
The extent to which anyone can carry out an effective inspection depends on his or her ability to identify hazards.
This involves knowledge and understanding of:
the nature of the process including an understanding of working procedures;
the applicable safety standards and requirements, whether they are standards identified in the OHSA
regulations, company standards, or from other sources;
the range of potential hazards associated with the equipment, the machinery, the process, or the
environment;
previous accidents and problem areas.
Basically, what one needs to know to conduct an effective safety inspection is the following:
Facility layout:
buildings;
basic layout plans showing equipment and machinery used;
process flow, start up and shut down times;
information on possible hazardous substances used;
storage areas;
exits;
other specific requirements of the workplace.
Legal requirements and standards:
Part II of the Code and OHSA Regulations;
company rules/regulations;
job procedures and safe working practices;
CSA specifications;
manufacturers' specifications;
personal protective equipment;
engineering controls;
emergency procedures C fire, bomb threat, first-aid, rescue equipment;
other specific requirements of the workplace.
Other background information:
accident data;
investigation reports;
first-aid cases;
employee reports/complaints with regard to particular hazards in the workplace;
recommendations made by safety and health committee or safety and health representatives;
results of previous inspections;

 maintenance reports;
inspection report or directions issued by a Safety Officer appointed by the Minister of Labour;
other specific problems.
A basic floor plan can be useful to summarize information obtained and to highlight the flow process. Problem areas
or special hazards can also be indicated on the plan. Such a floor plan can also be used for other purposes such as
introductory training or accident investigation and reporting.

Step Two: Inspecting

To ensure consistent and comprehensive coverage of all areas in the workplace, it is useful to develop checklists of
all potential hazards. Such lists have to be continually reviewed and revised to reflect changes in equipment,
processes, and accident records.
It is important to remember that there may be unique hazards associated with your workplace. Your checklist is your
point of reference, but don't limit your safety and health inspection to the items on the list. If other hazards are
found, they should be dealt with as well. This will ensure that your inspection is comprehensive.
In conducting inspections the following basic principles bear consideration:
while it may be necessary to ask questions, the person inspecting should not unnecessarily disrupt work
activities nor start attaching blame for hazards observed;
attention must be drawn to the presence of any immediate danger; other items can await the final report.

Step Three: Reporting

If action is to be taken to control or eliminate hazards, management needs to be made aware of the problems in a
concise, factual way. Good reports help to gain support from management for the findings of inspections.. A sample
form is provided (Appendix A) which could easily be modified to suit each workplace.

Responsibilities for follow-up

An inspection will be effective only if the results are promptly reported to the right persons and if prompt corrective
action is considered and taken where necessary.
It is therefore important to identify those persons to whom inspection reports should be sent. These might include all
or some of the following:
plant manager;
department managers;
branch manager
safety and health committee or representative;
safety co-ordinator;
maintenance manager.

Step Four: Monitoring

The information obtained from regular workplace inspections must be considered and used if inspections are to be a
valid part of the safety and health program. For this to be achieved, it should be clear who has ultimate
responsibility for considering and making decisions on actions that are to be taken.
Equally important is the need to ensure that there is timely feedback to those persons responsible for undertaking
inspections. If no concern is shown, or no feedback is given, the persons doing the inspection will quickly feel that
this is a pointless exercise.
The information obtained from regular inspections should be reviewed carefully to identify where immediate
corrective action is needed and to identify trends as part of overall monitoring of program effectiveness. Analysis of
inspection reports over a period of time may, for example:
highlight the need for training in certain areas;
provide insight as to why accidents are occurring in particular areas;
establish priorities for corrective action;

assist in establishing or improving safe work practices;

indicate areas, equipment, etc. which may require more in-depth hazard analysis.

APPENDIX A
Sample Workplace Inspection Recording Form
Inspection Location: Date of Inspection: ________________________________________
Department/Areas Covered: Time of Inspection: __________________________________
OBSERVATIONS FOR FUTURE FOLLOW-UP
Copies to: ____________________________ Inspected by:_______________________
For Action: ___________________________
For Information: _______________________

WORKPLACE INSPECTION
(TO BE COMPLETED MONTHLY & STORED ON SITE)

DATE:

LOCATION:

PROFIT CENTRE #:

# OF EMPLOYEES:

INSPECTOR NAME:

SUPERVISOR/MANAGER SIGNATURE:

S = Satisfactory
U = Unsatisfactory N/A = Not Applicable
Note: Click on Hyperlinks to Access EMCO Health & Safety Website Section Related To This Topic
S/U/NA

LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

INCIDENT REPORTING
(Confirm the following if
applicable)
Incidents reported to supervisors
immediately.
All incidents reported to the Joint
Health & Safety Committee or
Representative & Updated in
Peoplesoft
The EMCO Return To Work
Report is Available to Workers To
Take To the Doctor (EMCO
Health & Safety Website).
Accidents/Incidents are
investigated by the Joint Health &
Safety Committees or Reps and
reports are submitted to
Manager/Supervisor.
Corrective Actions Have Been
Taken As A Result of Incident
Investigations.
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S/U/NA

LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

TRAINING
WHMIS Training Complete for
all staff.
Back Safety Training Complete
for all staff.
Slip & Fall Training Complete for
All Staff
Safety Orientation Complete for
all staff.
Workplace Inspection Training
Complete for all Joint Health &
Safety Committees & Safety
Representatives.
HOUSEKEEPING
Fire Escapes/Exits Clear & Free
of Obstruction (Snow, Ice, Pallets,
etc.)
Stairways Unobstructed/Non-Slip
No Slipping/Tripping Hazard
Yard-Debris/Ice/Grease Free
Loading Docks Not Oily/Slippery
& Caution Signs used in areas
where there is a slip/trip hazard.
Ladders CSA Approved
Rolling Staircases Inspected for
Structural Damage and are
certified to meet ANSI/CSA
Standard. Certification is to be
clearly labeled on the unit as
supplied by manufacturer or
distributor.

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S/U/NA

LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

Commercial Vehicle
Regulations for Vehicles over
11794 KGS
Are regulations made available to
drivers?
Drivers Logs are being recorded
Daily, Weekly, Monthly
Inspection Sheets are recorded
and available for inspection.
Maintenance Records are
available for annual inspections
Driver abstracts / records and logs
for hours of work for the past 2
years are on file.
Commercial Vehicle
Regulations for Vehicles over
4500 but less than 11794 KGS
Are provincial regulations
accessible and available at the
Profit Centre.
Are daily, weekly, monthly and or
trip inspections being completed
Are all vehicle service and
maintenance records current and
on file including annual
inspections
Are driver history records
complete and on file and are work
hours logs being kept per
provincial requirements.
Are all driver and vehicle records
maintained in a central location if
required by provincial legislation.
RACKING AISLES
Sufficient Overhead Clearance
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LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

Load Capacity Posted (Maximum

Allowable Weight)
Load Beams Secured With Pins
Racking Secured Where Height
To Depth Ratio Exceeds 3:1
(Bolted to the floor or adequately
secured to the wall)
Racking Damage Assessment
Completed Annually and on file.
End Frames Undamaged
No Protruding Items
Idle Pallets stored indoors are not
stored higher than 6 ft
Pallets in Good Condition
Pallets Positioned Safely (Resting
on front and back beams)
Palletized Goods Shrink
Wrapped/Tied
Loads Evenly Placed
Solid Shelving removed in
locations where sprinkler systems
are used.
No Loose Wrapping Hanging
COPPER AISLES
Bundles Securely Tied
Load Safely Positioned
Loose Strapping Removed
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S/U/NA

LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

BULK STORAGE
Product Stacked Safely
No Protruding Items
Employees are aware of proper
lifting techniques (lift with legs
and turn with a load instead of
twist.
GUARDRAILS
Located Where Required
Properly Constructed
Adequately Secured
HAZARDOUS MATERIALS
Containers in Good Condition
Containers Properly Labeled
MSDS Current & Available
MSDS Binder Available and a
designated person identified to
take binder outside during
emergency.
Flammable Liquids to be stored as
per Material Safety Data Sheets
(MSDS).
WHMIS/Inventory Doc.
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S/U/NA

LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

Available by Printing from

TREND.
(LORB 64610)
COMPRESSED GAS
Properly Stored and Marked
Properly Secured With Chains or
in a cage.
Propane stored outdoors
(including BBQ Tanks)
FIRE PREVENTION
FM Global Red Tag Permit
System in place for locations with
Sprinkler system.
Natural Gas Shut-off known and
accessible.
Extinguishers Where Required
No Flammables Stored Under
Stairs (Cardboard boxes, Etc.)
Extinguishers Fully Charged
(According to Gauge on
Extinguisher)
Inspection Dates Acceptable
(Annually)
Emergency Plan Posted &
Practiced Annually
Employee Dedicated to Ensure
Master List of Hazardous
Products and associated MSDS
are included in Emergency
Evacuation (LORB 64610)
Sprinkler Control Valves Locked
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LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

in Open Position (keys kept with

designated person)
Hot Work Operations (cutting,
grinding, welding, etc.) are
monitored for smoldering up to
four hours after use.
Fire Exits/Signs Clear and Lit
(Test Performed to Ensure
Lighting Works)
FIRST AID STATION
Kits Adequately Supplied
First Aid Certificates Posted & are
not more than 3 years old.
PERSONAL PROTECTIVE
EQUIPT. (PPE)
Head Protection Available
Fall Protection Cage designed to a
CSA/ANSI Standard.
Fall Protection Cage in Place &
Inspected for Structural Damage.
Fall Protection Equipment
Inspected prior to use.
Wheel Chocks In Place On All
Parked Delivery Vehicles (Extra
Chocks Present if needed) and
inspected for damage.
Foot Protection (with slip resistant
soles) Being Worn in Designated
Areas
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S/U/NA

LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

ENVIRONMENT
Occupational Safety Act Posted in
the workplace.
Employees are asked if there are
Safety Issues in their workplace
(inspections, safety reps, etc.)
No Idle Zone Signs in place to
prevent Carbon Monoxide (CO)
inhalation hazard caused by
vehicles parked at loading bays.
Acceptable Temperature Control

FORKLIFTS
Daily Forklift Inspection
Completed
All Forklift Operators Trained in
Theory & Practical Training,
including 18-month mid-term
practical skills evaluation.
Brakes, Forks, Horn
Seat Belt Being Worn
Fire Extinguisher on forklifts used
outside.
Maintenance/Inspection Record
on File (As Per Manufacturers
Recommendation)
Safety Glasses Worn When
Refilling Batteries
Lifting Slings Inspected. Ensure
they are Rated and are free from
damage, tears or fraying.
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S/U/NA

LOCATION

PERSON(S)
RESPONSIBLE
TO CORRECT

COMPLETION
DATE
(MM/DD/YY)

SUPERVISOR/MANAGER
COMMENTS (ADDITIONAL
SPACE AT END OF DOCUMENT)

ISSUE CLOSED
DATE
(MM/DD/YY)

ELECTRICAL EQUIPMENT
Properly Grounded/CSA Approv.
Cords/Fixtures Condition
Contractor Safety
Waiver of Liability is signed for
all contractors who conduct work
operations on EMCO premises.
ENVIROMENTAL
PLANNING
Recycling in place for appropriate
items.
Items are reused where possible (2
sided paper, coffee mugs, etc.)
Items are evaluated for
environmental reduction access
through the EMCO H&S Website
OTHER

REMARKS:

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TRAINING GUIDES
AND
SAFETY INFORMATION
FOR THE WORKPLACE

WHMIS
WHMIS (Workplace Hazardous Material Information System) is a communication system providing
essential information about hazardous materials used in the workplace. WHMIS was legislated into effect
throughout Canada in order to reduce injury caused by overexposure to hazardous materials.
MSDS are needed for 3 Reasons:
1. To be readily available for customers.
2. To be stored in a binder and taken outside in the event of an emergency and presented to the Fire
Department.
3. To be used for reference when treating and injury.
1. HAZARDOUS MATERIALS
Class A: Compressed gas
Class B: Combustible and flammable material
Class C: Oxidising material
Class D: Immediate and serious toxic effects, other toxic effects, biohazardous infectious material
Class E: Corrosive material
Class F: Dangerously reactive material
WHMIS RESPONSIBILITIES
Training - Every Emco employee must take WHMIS training - At Emco, this is provided through
a computer based program available in every location, or through online training at the
Workplace Safety Group (please call 709-747-3174 if you need a copy of this program or need
assistance on how to register for training).
2. Material Safety Data Sheets, MSDS - These contain detailed information about hazardous
materials, including what to do if an employee contacts a hazardous material. It is essential to
have the MSDS sheets available at your location - At Emco, MSDS sheets are obtained from our
suppliers, and organised in a national database. Every Emco location must have one of these
binders available and kept up to date each month by running LORB 64610 in TREND. MSDS
can be obtained by loading an online MACRO and printing the associated MSDS from your
Master List or LORB 64610. If you need to load the MACRO click here and click on PROD
Report - MSDS_In quiry or call Kirk Stokes at 709-747-3174 for troubleshooting. MSDS expire
every 3 years and updates can be requested by sending the sku and MSDS Sheet Number to
pmgmsds@emcoltd.comThis e-mail address is being protected from spambots. You need
JavaScript enabled to view it .
3. There are two types of labels, the Supplier label and the Workplace label. The supplier of a
controlled product provides the Supplier label. The workplace label is the label provided by the
employer if a controlled substance is manufactured in the workplace, or transferred from a
supplier container to a workplace container.

Workplace labels must have the following information:

product identifier
MSDS statement
safe handling information

Transportation of Dangerous Goods

Summary (TDG)
The TDG Legislation applies to:
all modes of transportation: air, rail, road and marine
all persons involved in the importing, handling, offering and transporting of dangerous goods,
which includes shippers, carriers and consignees and
all federal, provincial and municipal jurisdictions
The regulations require that:
all shipments of dangerous goods be classified, labeled, packaged and documented properly by
the shipper.
all persons involved in shipping, handling, transporting and receiving of dangerous goods must be
trained and certified.

All trained persons must be issued a certificate by the employer indicating the last training date and must
be signed by the employer.
The employee must keep this certificate handy while on the job and be prepared to show it to a dangerous
goods inspector. Certificates are only valid for three years. Employees must be retrained before recertification.
Transport Canada is responsible to inspect for compliance to TDG. See below summary of inspection in
BC. Please ensure your PC has implemented requirements as identified below.
EMCO recently had a surprise inspection from Transport Canada. They were inspecting the branch for
compliance with TDG regulations. Here are some of the areas that they questioned us on.
Were we aware of TDG regulations?
Have we been trained in this area?
Do we have on file a record of completed training? (he wanted a copy of our shippers
certification showing expiry date.)
What do we currently ship that would fall under these regulations?
He wanted an inspection of the warehouse to ensure we disclosed all products.
Do we keep documents on file for every shipment of dangerous goods?
Where do we receive our b-tanks and mc-tanks from? (He wanted copies of packing slips from the
vendor)

Dangerous Goods Defined

"Dangerous Goods are defined as any product, substance or organism capable of posing a significant risk
to health, safety, property or the environment.
"Schedule II, List 1 - Explosives"
&
"Schedule II, List 2 - Dangerous Goods other than Explosives"
found in the regulations, identify all materials and substances classified as Dangerous Goods.

The 9 Classes

Class 1 - Explosives (six divisions)

Class 2 - Gases (four divisions)
Division 2.1 flammable gases
Division 2.2 compressed gases (not flammable, poisonous or corrosive
Division 2.3 poisonous or toxic
Division 2.4 corrosive
Class 3 - Flammable liquids
Class 4 - (three divisions)
Division 4.1 Flammable solids
Division 4.2 Spontaneously combustible material
Division 4.3 Dangerous when wet
Class 5 (two divisions)
Division 5.1 Oxidizers
Division 5.2 Organic peroxides
Class 6 (two divisions)
Division 6.1 Poisons
Division 6.2 Infectious substances
Class 7 Radioactive materials
This class may have one of 3 labels depending on the strength of the radiation.
Class 8 Corrosive materials.
Class 9 (three divisions)
Division 9.1 Miscellaneous Dangerous Goods
Division 9.2 Environmentally Hazardous Substances
Division 9.3 Dangerous Wastes

Shipper's responsibilities
The shipper is responsible for identifying and classifying the dangerous goods prior to shipment.
Information gathered from the Dangerous Goods List is used to identify, label and mark the goods, the
packaging containing the goods and the shipping documents.
The shipper is responsible for ensuring that all dangerous goods are packaged in proper containers and
packages and that no package or container is leaking or releasing substances prior to shipment.
Dangerous goods can be packaged in single packaging, combination packaging or in bulk containers. It is
the shippers responsibility to ensure that dangerous goods are packaged in the containers designed to
hold them.

Safety Marks
Safety Marks are divided into four groups represented by Labels, Placards, Other Safety Marks and
Special Labels and Placards
Safety Marks are used to classify dangerous goods as well as to indicate any additional hazards.

Small Containers or Packages

Labels are used on small packages while placards are used on large containers (454 litres or more) and
mobile units.
The flashpoint must be indicated on the package when travelling by ship or ferry.
On small packages and containers, "Labels" are used to communicate the classification of the dangerous
goods being transported.
Other safety marks on the package are required to identify the shipping name and the UN Number.
When shipments of dangerous liquids are contained in combination packaging, a package orientation
label must also be applied to indicate which end of the package must remain up at all times.

Large Containers
A "Large Container" is any container with a capacity of greater than 454 litres (100 gallons).
Large containers of dangerous goods and shipments made "in bulk" require placards to communicate the
classification of the dangerous goods being transported.
The Shipper is responsible for placarding large containers and providing the carrier or trucker with the
necessary placards required for placement on the transport vehicle.
Examples of large containers requiring placards are:
containers having a capacity greater than 454 litres (100 gal.)
bulk vehicles, such as tank trucks, railcars
vehicles and trailers carrying dangerous goods
ocean sea containers
Placards must be placed on all four sides of the container so they are visible from back, front and
each side of container or vehicle.
Placarding rules vary, depending on:
class of dangerous good being transported
quantity of dangerous goods being transported
if carrier is transporting less than truckload quantities
The shipper is responsible for placarding large containers and determining if the quantity of
dangerous goods dictates the use of placards during transport. If required, the shipper will provide
the necessary placards for the carrier or trucker to place on the transport vehicles.
Placards must be placed on all four sides of the container or vehicle used for transport in such a manner so
they are visible from all directions.
The shipper is responsible for completing the Dangerous Goods Shipping Documentation.
The shipping document includes the following important dangerous goods information:
Shipping Name
Classification
The UN Number
The Packing Group
The shipper must keep a copy of all Dangerous Goods Shipping Documents for a period of 24 months.

Carrier's Responsibilities
A carrier is a driver from the trucking company, courier service or from the shipper's own delivery service
who transports the dangerous goods to the consignee or customer.
According to the regulations, the dangerous goods shipment is the responsibility of the carrier during
transport.
Before accepting a load of dangerous goods, the carrier must:
review the shipping document to ensure it is correctly filled out, dated and signed by the shipper
ensure placards supplied by the shipper are consistent with the information on the shipping
document
compare the shipping document to the load and verify that the dangerous goods are properly
labeled and the quantities match the shipping document.
ensure the packages or containers are not leaking.
ensure the correct placards (see placarding rules) are fixed onto the vehicle before the dangerous
goods are loaded.
During transport the carrier is responsible for:
keeping track of the shipment's total quantity of dangerous goods at all times.
replacing placards that become damaged or lost.
keeping documents within easy reach in the cab of the vehicle.
The carrier must be prepared to produce both the dangerous goods shipping documents and their
dangerous goods training certificate to dangerous goods inspectors.
Dangerous Goods Inspectors can be weigh scale operators, government inspectors, and/or the police.
During unloading, placards are to remain in place until the shipment is unloaded.
If a trailer is dropped in an unsupervised area, the documents must be placed in a waterproof container or
pouch located on the trailer unit.
If a trailer loaded with dangerous goods is dropped in a supervised parking area, the shipping documents
must be left with whoever is in charge.
A copy of the shipping documents must be given to the consignee at delivery.

Spills or Accidental Releases

The party currently in charge of the dangerous goods shipment is responsible for correcting spills and
reporting any reportable incidents to Transport Canada.
In the event of a spill or accidental release ensure that no one is at risk and call 9-1-1 or contact the local
authorities.
If further assistance is required, call:
CANUTEC @ (613) 996-6666
or free cell call @ *666 for assistance.
Website:
www.tc.gc.ca/canutec/en/menu.htm

Fire Extinguishers
Classifications
Ordinary combustible materials such as wood, paper, rubber, dust, most plastics and materials
that combine these solids.
B Class B fires involve flammable liquids, greases, and gases
C This classification involves the presence of electrical energy.
The burning of combustible metals, such as magnesium, or potassium.
D
A

LOCATION

Must be easily seen and accessible at all times

Located in or adjacent to corridors or aisles that provide access to exits
The locations must be prominently indicated by signs or markings

INSTALLATION

If 18kg or greater, shall be installed so that the top of the extinguisher is not more than
1.1m above the floor
If less than 18kg, shall be installed so that the top of the extinguisher is not more than
1.5m above the floor.

INSPECTION

Portable extinguishers must be inspected monthly. This would be recorded on the tag
provided on the extinguisher. Can be done by an internal employee.
Each extinguisher shall have a tag showing the maintenance or recharge date, and the
inspection dates.
Remember to replace and/or recharge extinguishers after use.