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Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 2
DO
Just because you are using an email format
does not mean you should abandon standard
business letter writing guidelines.
o Make sure to include a salutation
(for example, Dear Ms. Smith)
o Use a standard closing
(such as "Yours sincerely")
o Leave blank lines between
paragraphs
Use key words that have been used by the
employer
Attach your resume and cover letter and any
other documentation the employer requires
Ensure you proof read; check spelling and
grammar before you press the send button
DONT
Copy and paste your cover letter into an email
it is too long and overwhelming for an email
Use emotions, abbreviations and shortcuts
used in everyday emails and text messages
Include wild colours, and other techniques/
pictures. Remember: this is a professional
document
Use HTML or fancy typography in your email;
keep it simple
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Example Two
Dear Mr Smith,
Jane Doe recommended that I submit my application for the Graduate Journalist vacancy that XYZ Magazine
currently has available. As I have previously worked with Jane in a volunteer Journalist capacity for the Baptist
Monthly magazine, she is able to attest to my skills, abilities and enthusiasm for journalism.
Through my journalist work experience and the recent completion of my Bachelor of Media Communications, I am
confident with interviewing techniques and article writing skills.
Please find attached my resume and cover letter; for examples of my work, please see my online portfolio
www.sallygraduate.live.com. I welcome the opportunity to discuss my skills and experience further. I can be
contacted on 0412 345 678.
Kind regards,
Sally Graduate
Page 4
JAN SWINBURNE
Mr Joe Clark
Senior Human Resources Consultant
Bay and Johns
123 Collins St
Melbourne Vic 3000
Dear Mr Clark,
I am writing to apply for the Graduate Accountant position with Bay and Johns, as advertised in The Age on the 11
June 2013. Through my research of Bay and Johns, I was greatly impressed with the extensive client portfolio and
reputation your firm has in the accounting industry and believe my skill set would be of great value to your team.
The Auditing position sounds like an exciting opportunity to develop my professional skills working in a
collaborative and supportive team environment.
Having recently completed a Bachelor of Business, majoring in Accounting at Swinburne University, while also
undertaking part-time employment, I will bring to the position the following skills:
Excellent communication and interpersonal skills developed during two years of part-time employment in a
customer service role.
Time management, attention to detail and a results oriented approach shown by achieving high standards
and meeting all university and employment based deadlines.
My enthusiasm and interest in all aspects of accounting are demonstrated by active involvement in the Chartered
Accounting Society of Swinburne (CASS). I have taken on leadership roles with responsibility for arranging
speakers for our successful professional development evenings which are held each semester.
Part-time employment as a Team Leader with Officeworks has developed my skills in leadership, customer service
and balancing the end-of-day accounts. I enjoy exceeding the expectations of both Officeworks and its customers.
On two occasions my business-oriented approach saw me awarded Employee of the Month for achieving the
stores highest sales figures.
I am very interested in working with a well know accounting firm such as Bay and John and believe I have much to
offer the Graduate Accountant position. I hope you find my background and experience to be of interest and I
would welcome an opportunity to discuss my application further. Please consider my enclosed resume and
academic transcript. I can be contacted on 0444 333 221.
Yours sincerely,
Jan Swinburne
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 5
John Sample
17 Jones Rd
EARLVILLE VIC 4444
(03) 9045 1345, 0491 545 686
johnsample@example.com.au
30th June 2013
Sue Smart
Human Resources
Engineering Excellence Pty Ltd
116 Smith Road
DUKEVILLE VIC 3199
Dear Ms Smart,
Graduate Engineer
Engineering Excellence is a multidisciplinary,
cutting edge consultancy. We are seeking an
enthusiastic, passionate Graduate Engineer
who is looking to develop a career as part a
progressive, innovative team.
Applicants should possess the following:
Achievement focus
Innovation and initiative
Excellent communication skills
Experienced in working as a part of a
team
Demonstrated leadership potential
Problem solving capabilities
If this sounds like you, send your cover letter
and resume to:
Sue Smart
Human Resources
Engineering Excellence Pty Ltd
116 Smith Road
DUKEVILLE VIC 3199
[Add signature]
John Sample
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 6
TAFE Example
Joanne Underwood
3/82 Whitehound Road
Aspen Vic 3999
Ph: 9214 9876
Email: junderwood@email.com.au
1 August, 2013
Mr Travis Horachio
Senior Human Resources Consultant
Honchos Early Learning Centre
71-75 Panda Parade
Upper Plenty Vic 3991
Dear Mr Horachio,
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 7
TAFE Example
Amanda Smith
22 Henderson Road
Epping Vic 3071
Ph: 9878 4456 Mob: 0432 907 123
Email: a_smith@bigpond.com
18 July 2013
Mr Robert Brown
General Manager
Sparks Ltd
Thomastown Vic 3074
Dear Mr Brown,
Application for Administrative Assistant position
Please accept my application for the position of Administrative Assistant with Sparks Ltd that you are
currently advertising on SwinEmploy. I will be completing my Diploma of Business at Swinburne
University of Technology (TAFE) next month, having achieved excellent marks to date. I am seeking a
position where I can consolidate the knowledge and skills I have obtained through my course in a
practical, work place environment.
This course has provided me with the knowledge and skills to efficiently work in an office administration
role and the assignments have strengthened my clerical and keyboard skills. I am a confident internet
user and familiar with the full MS Office suite. This can be supported by my referees who will also be
able to confirm my enthusiasm and ability to take initiative, when required.
For the past year, I have balanced full-time study with part-time employment with the Hawthorn branch of
Jellis Craig, Real Estate. My duties include reception, managing the switchboard, and general office
administration. As Jellis Craig is a market leader in the area, I have been expected to maintain a high
level of professional standards and confidentiality. At times, I am in charge of the office so I am very
capable of dealing with high volume customer service and a wide range of client enquiries and
requirements.
Enclosed is my resume for your consideration. I look forward to discussing the position and my
application further and can be contacted on 0432 907 123.
Yours sincerely,
Amanda Smith
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 8
Robert Thomson
61 Church Street
Fairfield Vic 3256
0401 002 803
robert.thomson@gmail.com
8 July 2013
Ms Grace Collins
Recruit IT
123 Flinders Street
Melbourne VIC 3000
gcollins@recruitit.com.au
Dear Ms Collins,
I wish to apply for the position of Graduate Web Developer advertised on the Unigrad website on 4 July 2013. This
is an opportunity that I have been specifically seeking and believe that my background and your clients
requirements are a good match. In November of this year I will be graduating with a Bachelor of Computing,
majoring in Information Systems, from Swinburne University of Technology.
I offer your client the following skills and attributes:
A comprehensive knowledge of the .Net framework and web development as shown by the distinction
average achieved in subjects such as Computer Programming, Internet Systems Development, Multimedia
Software Development and Software Development.
Excellent understanding of SQL Servers developed during my studies and through practical experience
gained in casual employment as a Database Administrator at IT Connections.
A high level of communication skills gained through several customer service roles within the retail and
hospitality industries.
My aim is to extend and improve my knowledge of Information Technology and to be able to contribute my own
skills, ideas and enthusiasm within a team environment.
I have attached my resume for your consideration and I look forward to meeting with you to discuss my application
for this position or any other similar vacancies. I am best contacted on 0401 002 803.
Yours sincerely,
Robert Thomson
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 9
Sam Seeker
1 Jobsville Parade
Jobsville Vic 3124
Phone: 0418 652 199
Email: sseeker@optusnet.com
12 June 2013
Ms Regina Harris
Graduate Recruitment Manager
Western Health
PO Box 867
Greensdale Vic 3167
Dear Ms Harris
I am currently completing my second year of a three year degree in Social Science at Swinburne
University and would like to gain some practical experience within the mental health field. Western
Health is of particular interest to me because of the holistic nature of the programs applied to Acute
Health, Aged Care and Community Health. I am an avid supporter of this approach and would
appreciate an opportunity to join your team as a volunteer.
Together with knowledge gained from my studies in social science, I can also offer your company a high
level of communication and interpersonal skills developed though my part-time position as a customer
service representative at the legal firm McGraw & McGraw. In this position I have had the opportunity to
communicate with a diverse range of people (both in person and by telephone) resolving conflicts and
negotiating successful outcomes for all parties concerned.
Of further interest to you may be the following qualities:
Excellent writing and research skills developed through numerous laboratory reports for which
high distinctions have been consistently achieved
Experience in a leadership role as a captain of my netball team including the winning of two
premierships
A strong work ethic which each of my referees are willing to confirm
Sam Seeker
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 10
Dear Ms Harris,
RE: Request for voluntary student placement at Southern Services (200 hour placement)
I am currently completing my first year of a two year Diploma of Community Welfare Work at Swinburne University
of Technology (TAFE). As part of the course, we are required to undertake a 200 hour student placement with a
community organisation where we can apply the knowledge that we have learnt during our studies in a practical
work environment.
Southern Services is of particular interest to me because of the holistic nature of the programs applied to
Community Health, Aged Care and Acute Health. I am an avid supporter of this approach and would appreciate an
opportunity to join your team as a volunteer. Units I am currently studying that may match with the requirements of
a student placement with your organisation include Professional Practice, Communication Techniques, Community
Development Strategies and Work with Clients Intensively.
Together with my studies in Community Services, I can also offer your organisation a high level of communication
and interpersonal skills developed though my part-time position as a customer service representative at the legal
firm McGraw & McGraw. In this position I have had the opportunity to communicate with a diverse range of people
(both in person and by telephone) resolving conflicts and negotiating successful outcomes for all parties
concerned.
In addition, I can offer the following skills and attributes:
Excellent writing and research skills developed through numerous assignments and reports.
Experience in a leadership role as a captain of my local Youth Group netball team including the winning of
two premierships.
My commitment to community support is also illustrated by my three year involvement as a Volunteer Co-ordinator
in the Red Cross Shield Appeal and my two year participation as Activities Leader with my local Youth Group. I
have found these experiences to be highly rewarding and they have motivated me to undertake my professional
training in the community services sector.
Please find my resume attached for your consideration. I look forward to the opportunity to meet with you to
discuss possible Student Placement opportunities at Southern Services. I am very flexible and my dates for
placement are negotiable.
Please contact the Placement Coordinator Mary Smith on 9214 4444 or
msmith@swin.edu.au for any further enquiries you may have regarding the placement.
Yours sincerely,
Sally Seeker
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 11
Kim Mitzy
224 High St
Prahran VIC 3144
(03) 9214 8000
0444 123 123
kim_mitzy@student.swin.edu.au
10 July 2013
Ms Chloe Smythe
Recruitment Manager
Australian Broadcasting Corporation
GPO Box 9994
Sydney NSW 2001
jobs@abc.net.au
Dear Ms Smythe,
I am writing to apply for an Industry Based Learning position with the Australian Broadcasting Corporation
commencing second semester 2013, specifically the position in the New Media and Digital Services division (Ref
7897-IP). I am enthusiastic about working for the ABC as it is involved in competitive edge developments and uses
advanced technology to support its programs. Currently, I am a second year Bachelor of Design (Multimedia
Design) student and enjoy every aspect of the course. My interest, enthusiasm and competency are reflected in
my consistently good results.
The course at Swinburne University has given me a sound grounding in many aspects of computing. Most relevant
to my potential work at the ABC are the subjects Design for Multimedia, 3D Animation and Special Effects. In
addition, I have designed and created websites for Imagine Reality and Channel 31, using web authoring tools
such as Dreamweaver, Flash and Fireworks. I have also created storyboards to set out the content and to
determine the most appropriate places to use 3D modelling, digital video, and audio media throughout the sites.
My project work involving web development with Blue Chip Computers best illustrates both my capacity to take on
an advanced level of responsibility and my high standard of work. In addition to the attributes requested, my
strengths include the ability to mix with and relate well to others, demonstrated by my role as President of the
Swinburne Student Association.
In support of my application I have included my resume and academic transcript. I look forward to further
discussing my application further with you in an interview and can be contacted on 0444 123 123.
Yours sincerely,
Kim Mitzy
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 12
Sally Martin
Cover Letters
Careers and Employment, Swinburne University of Technology, 2013
Page 13