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Contents
Sheet 1
Sheet 2
Sheet 3
Sheet 4
Sheet 5
Operating Costs
Total Cost
Total NPV
Instructions
1. This spreadsheet can be modified according to the requirements of your particular business case and the number of options involved.
1st Pass Costs
2. These are initial estimates of potential options. For more information please refer to the ICT Business Case Guide.
3. Only the Summary sheet for each option must be completed.
4. Users may find the additional worksheets helpful in completing the 1st pass costing and work to 2nd pass costing.
Work to 2nd Pass Costs
5. These are costs associated with developing the 2nd Pass business case for final funding consideration by government. For further
information please refer to the ICT Business Case Guide.
6. Only the Summary sheet for each option must to be completed (but with robust and accurate costs).
2nd Pass Costs
7. All sheets in the workbook must be completed for each option and provided with the detailed business case.
8. Remove the work to 2nd pass column from the Summary sheet when completing the detailed costing at 2nd Pass.
General
9. Additional options can be included in the workbook by copying and pasting the relevant sheets.
10. Additional line items for cost elements should be inserted as required.
11. Use the total cost tables in the detail sheets to attribute the costs to the year in which they occur.
12. If an option does not include a particular cost element then leave it blank. Do not delete the cost element.
13. APS and Non APS staff costs and oncost assumptions must recorded in the data sheet.
14. Ensure that the logic and assumptions for the cost drivers and risks for each option are summarised in the ICT Business Case Template.
15. Net Present Value (NPV) may be extended beyond 5 years if required in the Cost Benefits Sheet. The discount rate should be obtained from the relevant
Agency Advice Unit in the Department of Finance and Deregulation.
16. Workbook sheets should be printed in A3 for ease of reading.
Capital Costs
Fin Year 1
Hardware
Servers
Storage
Peripherals
Desktops / Mobile Computers
Network Infrastructure
Other Hardware Expense
Systems Integration / Development
Project Management
APS Salary Including Oncosts
Non APS Cost
Architect
APS Salary Including Oncosts
Non APS Cost
Design and Configure
APS Salary Including Oncosts
Non APS Cost
Programming
APS Salary Including Oncosts
Non APS Cost
Testing
APS Salary Including Oncosts
Non APS Cost
Technical
APS Salary Including Oncosts
Non APS Cost
Security
APS Salary Including Oncosts
Non APS Cost
Other Systems Integration / Development Expense
Fit Out
Fit Out Employee Cost
Other Fit Out Expense
Other Capital Costs
Other Capital Costs
System Refresh/Upgrade Cost
Decommissioning Cost
Contingency %
Total Capital Costs
Fin Year 5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Operating Costs
Employee Expenses
Salary Costs including On-Costs
Other Employee Expenses
Property Operating Expenses
Property Operating Expense
Specific Supplier Expenses
Financing
Insurance
Legal
Marketing
Research
Training Delivery
Other Specific Supplier Expenses
General Supplier Expenses
General Supplier Expense
Corporate Support Expense
Corporate Support Expense
Software Licensing
Applications Software
Development and Deployment Tools
System Infrastructure Software
Other Software Licensing Expense
System maintenance and Support
Hardware Maintenance
Software Maintenance
Support
Other System Maintenance and Support Expense
Other Operating Expenses
Other Operating Expenses
System Refresh/Upgrade Cost
Decommissioning Cost
Contingency %
Total Operating Costs
Work to 2nd
Pass
Total
Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Offsets
0
0
0
0.00
0
0
0
0.00
0
0
0
0.00
0
0
0
0.00
0
0
0
0.00
0
0
0
0.00
#DIV/0!
0.00
#DIV/0!
0.00
#DIV/0!
0.00
#DIV/0!
0.00
#DIV/0!
0.00
#DIV/0!
Total Costs
Offsets
Cost Benefits
End User Benefits
End User Costs (enter as a positive number)
Agency Benefits
Discount Rate
NPV (Add additional years as required)
NPV per $ of Capital Investment
Add additional lines if required
Hardware - Servers
Item Name
[Enter Server Item]
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Number of Items
Unit Cost
Total Cost
0.0
Contingency
Total Cost
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Number of Items
Unit Cost
Total Cost
0.0
Contingency
Total Cost
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Number of Items
Unit Cost
Total Cost
0.0
Contingency
Total Cost
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
F/Y 3
F/Y 4
F/Y 5
Hardware - Storage
Item Name
[Enter Storage Item Name]
Hardware - Peripherals
Item Name
[Enter Peripherals Item]
Hardware - Desktops
Item Name
[Enter Desktop Item]
Stage
[1st Pass]
Number of Items
Unit Cost
Total Cost
0.0
Contingency
Total Cost
$'000's
F/Y 1
F/Y 2
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Number of Items
Unit Cost
Total Cost
0.0
Contingency
Total Cost
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Number of Items
Unit Cost
Total Cost
0.0
Contingency
Total Cost
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Description
[Enter Description/Assumption]
Hardware - Other
Item Name
[Enter Item]
Function
Project Management
Description
[Enter Description/Assumption]
Stage
[1st Pass]
APS or Non-APS
APS
APS Employee
[Employee Type 1]
Non-APS Contractor
Architect - Bottom Tier
Architect
[Enter Description/Assumption]
[1st Pass]
APS
[Employee Type 1]
[Enter Description/Assumption]
[1st Pass]
APS
[Employee Type 1]
Programming
[Enter Description/Assumption]
[1st Pass]
APS
[Employee Type 1]
Testing
[Enter Description/Assumption]
[1st Pass]
APS
[Employee Type 1]
Technical
[Enter Description/Assumption]
[1st Pass]
APS
[Employee Type 1]
Security
[Enter Description/Assumption]
[1st Pass]
APS
[Employee Type 1]
Contingency
Fin Year 1
Fin Year 2
Fin Year 3
Fin Year 5
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
F/Y 2
F/Y 3
F/Y 4
F/Y 5
F/Y 3
F/Y 4
F/Y 5
F/Y 2
F/Y 3
F/Y 4
F/Y 5
F/Y 2
F/Y 3
F/Y 4
F/Y 5
F/Y 2
F/Y 3
F/Y 4
F/Y 5
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Total Cost
$'000's
Stage
[1st Pass]
Year
Total Cost
Contingency
F/Y 1
[Employee Type 4]
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Year
Contingency
F/Y 1
F/Y 2
Stage
[1st Pass]
Year
Cost
Contingency
F/Y 1
Total Cost
$'000's
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Year
Total Cost
Contingency
Description
[Enter Description/Assumption]
Total Cost
$'000's
Stage
[1st Pass]
Year
Total Cost
Contingency
F/Y 1
F/Y 1
Total Cost
$'000's
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Year
Total Cost
Contingency
F/Y 1
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Before entering Option specific information, enter Employee Expense details in the Data Sheet
Employee Expenses
Step 1 - Input function and employee details associated with each function for salary
Function 1
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Contingency
Fin Year 1
Fin Year 2
F/Y 5
F/Y 5
Contingency
Operating Expenses
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Contingency
Supplier Expenses
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Supplier Expenses
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
Contingency
F/Y 5
Contingency
F/Y 5
F/Y 5
Fin Year 3
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Fin Year
Total Cost
Contingency
Stage
[1st Pass]
Start Month
Fin Year 4
Fin Year 5
Description
[Enter Description/Assumption]
End Month
Yearly Cost
Financing Cost
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Insurance Cost
[Enter Description/Assumption]
[1st Pass]
Legal Cost
[Enter Description/Assumption]
[1st Pass]
Marketing Cost
[Enter Description/Assumption]
[1st Pass]
Research Cost
[Enter Description/Assumption]
[1st Pass]
[Enter Description/Assumption]
[1st Pass]
Start Month
End Month
Yearly Cost
Stage
[1st Pass]
Fin Year
Total Cost
Contingency
Stage
[1st Pass]
Start Month
Description
[Enter Description/Assumption]
End Month
Yearly Cost
Corporate Support
Step 2 - Enter Other Corporate Support Expenses
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Start Month
End Month
Yearly Cost
Software Licensing
Step 1 - Enter Software Licensing Expenses
Description
[Enter Description/Assumption]
Stage
[1st Pass]
[1st Pass]
[1st Pass]
[Enter Description/Assumption]
Start Month
End Month
Yearly Cost
Contingency
Start Month
End Month
Yearly Cost
Contingency
Contingency
Stage
[1st Pass]
Hardware Maintenance
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Software Maintenance
[Enter Description/Assumption]
[1st Pass]
Support
[Enter Description/Assumption]
[1st Pass]
Start Month
Total Cost
Contingency
Contingency
Contingency
Contingency
Decommissioning Expenses
$'000's
F/Y 1
F/Y 2
F/Y 3
F/Y 4
Description
[Enter Description/Assumption]
Stage
[1st Pass]
End Month
Yearly Cost
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Fin Year
Total Cost
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Fin Year
Total Cost
Description
[Enter Description/Assumption]
Stage
[1st Pass]
Fin Year
Total Cost
F/Y 5
F/Y 5
Description
[Enter Description/Assumption]
Incidence (No.)
Value
Total
Fin Year 1
Fin Year 2
Fin Year 3
Fin Year 4
Fin Year 5
Fin Year 6
Fin Year 7
Fin Year 8
Fin Year 9
Fin Year 10
Fin Year 1
Fin Year 2
Fin Year 3
Fin Year 4
Fin Year 5
Fin Year 6
Fin Year 7
Fin Year 8
Fin Year 9
Fin Year 10
Description
[Enter Description/Assumption]
Incidence (No.)
Value
Total
Description
[Enter Description/Assumption]
Fin Year 1
Fin Year 2
Fin Year 3
Fin Year 4
Fin Year 5
Fin Year 6
Fin Year 7
Fin Year 8
Fin Year 9
Fin Year 10
Incidence (No.)
Value
Total
Start Month
End Fin
Year
End Month
Yearly Offset
Description
[Enter Description/Assumption]
[Enter Description/Assumption]
[Enter Description/Assumption]
Stage
F/Y 1
F/Y 2
F/Y 3
F/Y 4
F/Y 5
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Yearly Offset
Yearly Offset
Units
Salary Input
Yearly Salary Growth Rate
Employee Category
[Employee Type 1]
[Employee Type 2]
[Employee Type 3]
[Employee Type 4]
[Employee Type 5]
[Employee Type 6]
[Employee Type 7]
[Employee Type 8]
[Employee Type 9]
[Employee Type 10]
[Employee Type 11]
[Employee Type 12]
[Employee Type 13]
[Employee Type 14]
[Employee Type 15]
%
Fin Year 1
Fin Year 2
Fin Year 3
Fin Year 4
Superannuation
Work Compensation
Overtime
5.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
5.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
5.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
5.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
On-Cost Input
[Employee Type 1]
[Employee Type 2]
[Employee Type 3]
[Employee Type 4]
[Employee Type 5]
[Employee Type 6]
[Employee Type 7]
[Employee Type 8]
[Employee Type 9]
[Employee Type 10]
[Employee Type 11]
[Employee Type 12]
[Employee Type 13]
[Employee Type 14]
[Employee Type 15]
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
Non-Salary Benefits
Choose method of calculation:
[Employee Type 1]
[Employee Type 2]
[Employee Type 3]
[Employee Type 4]
[Employee Type 5]
[Employee Type 6]
[Employee Type 7]
[Employee Type 8]
[Employee Type 9]
[Employee Type 10]
[Employee Type 11]
[Employee Type 12]
[Employee Type 13]
[Employee Type 14]
[Employee Type 15]
%
Cost per FTE
5.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
5.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
[Employee Type 1]
[Employee Type 2]
[Employee Type 3]
[Employee Type 4]
[Employee Type 5]
[Employee Type 6]
[Employee Type 7]
[Employee Type 8]
[Employee Type 9]
[Employee Type 10]
[Employee Type 11]
[Employee Type 12]
[Employee Type 13]
[Employee Type 14]
[Employee Type 15]
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Hours
2088
Hourly Rate
Project Management - Top Tier
Project Management - Middle Tier
Project Management - Bottom Tier
Architect - Top Tier
Architect - Middle Tier
Architect - Bottom Tier
Design and Configure - Top Tier
Design and Configure - Middle Tier
Design and Configure - Bottom Tier
Programming - Top Tier
Programming - Middle Tier
Programming - Bottom Tier
Testing - Top Tier
Testing - Middle Tier
Testing - Bottom Tier
Technical - Top Tier
Technical - Middle Tier
Technical - Bottom Tier
Security - Top Tier
Security - Middle Tier
Security - Bottom Tier
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
$ per hour
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Fit Out
Amount per FTE
[Employee Type 1]
[Employee Type 2]
[Employee Type 3]
[Employee Type 4]
[Employee Type 5]
[Employee Type 6]
[Employee Type 7]
[Employee Type 8]
[Employee Type 9]
[Employee Type 10]
[Employee Type 11]
[Employee Type 12]
[Employee Type 13]
[Employee Type 14]
[Employee Type 15]
End of Sheet
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
000's
%
Cost per FTE
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
5.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
5.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Fin Year 5