F

CITY OF CARMEL-BY-THE-SEA
Council Report
June 15, 2015

To:

Honorable Mayor and Members of the City Council

Douglas J. Schmitz, City Administrator

From:

Sharon Friedrichsen

Subject:

Award Construction Contract to Monterey Peninsula Engineering for

the Sidewalk and Concrete Pavement Repairs-Dolores Street near
7th Avenue Project for a Not to Exceed Amount of $90,854

RECOMMENDATION: Approve a resolution awarding a construction contract to Monterey

Peninsula Engineering, the lowest responsible bidder, for the Dolores Street Sidewalk and
Concrete Pavement Repairs Project for a not to exceed amount of $90,854, which includes
the bid amount of $79,004.00 and a project contingency not to exceed $11,850.00.
EXECUTIVE SUMMARY: The purpose of this agenda item is to award the construction
contract for the Sidewalk and Concrete Pavement Repairs Project at Dolores near 7th Avenue
in accordance with Municipal Code 3.12.420, that public works contracts for more than
$25,000 shall be let by formal written contract approved by resolution of City Council. The
project includes the removal and replacement of a segment of sidewalk located within the
commercial district, installation of permeable pavers sidewalk, tree wells, resetting existing
utility boxes with new covers, and reconstruction of curb and concrete pavement in the street.
ANALYSIS/DISCUSSION: The project includes sidewalk improvements in the commercial
district near a historical building. As part of the project, which was approved by the Forest and
Beach Commission on 11 May 2105, two trees in fair to poor health will be removed and three
new trees will be planted, two upper canopy and one lower canopy.
In an effort to solicit bids, the City advertised the project in the Carmel Pine Cone and in the
Monterey Herald and provided the plans and specifications to the Builders Exchange. On 9
June 2015, two bids were received by the City for this project. The City Engineer has
tabulated the bid received (Attachment 1) and determined that Monterey Peninsula
Engineering (MPE) is the lowest responsible bidder. The bid submitted by MPE is $79,004.00,
compared to the engineering estimate of $79,200. The second bid submitted was by Granite
Construction for $101,900. The anticipated start date for the project would be July.
FISCAL IMPACT: Council approved a mid-year budget adjustment for $80,000 for this
project. However, engineering costs and project contingency were not included within the
budget estimate. The proposed project costs including construction ($79,004), a 15% project
contingency ($11,850) and costs up to 15% for engineering services related to design, bid
preparation and construction administration ($11,850) are estimated not to exceed $102,704.
Therefore, it is recommended that $15,000 of fund balance from other sidewalk projects that
did not materialize this fiscal year and $7,704 from unspent funds from various completed
projects be reprogrammed to this project budget.
Council Meeting Date: 06/15/2015
Agenda Item: 5.A
Page 1

Budgeted (yes/no)

Funding Source (general fund, state grant)

Yes
No

Dolores Sidewalk (13-76907)-Measure 0- $80,000

Sidewalks (13-76905)- Measure 0- $15,000
Fund balance of various completed FY 14-15 Capital
Projects- General Fund/Measure D-$7 ,704

PREVIOUS COUNCIL ACTION/DECISION HISTORY: Council approved a mid-year budget

adjustment of $80,000 for this project on 3 February 2015. Sidewalk repairs and other capital
projects were funded as part of the FY 14015 adopted budget.
ATTACHMENTS:

Attachment 1- City Engineer letter of recomme ndation.

Attachment 2 - Resolution

APPROVED:

Douglas~t.,nistrator

Date:

II

/tuu..is

Council Meeting Date: 06/15/2015

Agenda Item: 5.A
Page 2

ATTACHMENT - 1

NEILL ENGINEERS Corp.

SUBDIVISIONS, LAND PLANNING,
WATER SUPPLY, SANITATION,
SURVEYING, AIRPORTS
MUNICIPALinES

SHERMAN W. LOW, R.C.E.

GARY W. WHITE, L.S.

CLAYTON B. NEILL, JR., R.C.E.

GILBERT M . NEILL, R.C.E.

CONSULTING ENGINEERS
M ISSION and FIFTH-BOX LL
CARMEL, CALIFORNIA 93921
(831) 624-2110
FAX: (831) 624-3693

June 9, 2015
Mr. Doug Schmitz
City Administrator
City of Carmel
PO Box CC
Carmel, CA 9392 1
Re: Sidewalk & Concrete Pavement Repairs
Dolores Street Near 7th Avenue
Dear Mr. Schmitz,
Bids were opened for the Sidewalk & Concrete Pavement Repairs - Dolores Street Near
7th Avenue Project today, Tuesday, June 9, 20 15. Two bids were received as follows:
Contractor
Monterey Peninsula Engineering
Granite Construction Co.

$79,004
$101 ,900

The bids were reviewed for mathematical accuracy, bid bond, and other proposal
requirements. Both proposals were found to be in order and are considered responsive.
Enclosed is the Tabulation of Bids, with itemized unit prices.
The Engineer's Estimate for the project is $79,200.
We recommend that the contract be awarded to the low bidder, Monterey Peninsu la
Engineering. Their bid amount matches the Engineer's Estimate and is within budget.

Very truly yours,

Sherman W. Low
City Engineer
c: Sharon Friedrichsen

Council Meeting Date: 06/15/2015

Agenda Item: 5.A
Page 3

Owner: CITY OF CARMEL-BY-THE-SEA

Project: Sidewalk & Concrete Pavement Repairs

TABULATION OF BIDS

Engineer: NEILL ENGINEERS CORP., Carmel, CA

Bid Opening: Tuesday, June 9, 2015

Dolores Street Near 7th Avenue

..
#

Description

ENGINEER'S
ESTIMATE
Price
Amount

Quantity

Unit

42

L.F.

$50.00

1,550

S.F.

3. Remove and Replace PCC Sidewalk

100

4. Remove and Replace PCC Sidewalk w/Pavers

1. Remove and Reconstruct PCC Curb

2. Remove and Reconstruct PCC Pavement

Install Meter Size Utility Box Cover Trays,

approx. 21"x 17"
Replace round Clean-out w/new Utility Box & Tray,
6. approx. 21"x 17"
Install AT&T (telephone) Utility Box Cover Trays,
7.
approx. 48"x 25"
Install PG&E Utility Box Cover Trays,
8.
1
approx. 40"x 28 / 2 "
5.

TOTAL:

$112.00

GRANITE
CONSTRUCTION CO.
Price
Amount

$4,704.00

$150.00

$6,300.00

$30.00 $46,500.00

$20.00 $31 ,000.00

$30.00

$46,500.00

S.F.

$25.00

$2,500.00

$15.00

$1,500.00

$70.00

$7,000.00

500

S.F.

$40.00 $20,000.00

$38.00

$19,000.00

$42.00 $21 ,000.00

Ea.

$4,550.00

$2,000.00

$14,000.00

$1,500.00 $10,500.00

$650.00

$2,100.00

MONTEREY PENINSULA
ENGINEERING
Price
Amount

-1

Ea.

$750.00

$750.00

$2,000.00

$2,000.00

$2,100.00

$2 ,100.00

Ea.

$1,400.00

$1,400.00

$3,500.00

$3,500 .00

$5,000.00

$5,000.00

Ea.

$1 ,400.00

~1,400 . 00

$3,300.00

~3,300.00

$3,500.00

~3,500 . 00

$79,200.00

$79,004.00

$101,900.00

LOW BID

Council Meeting Date: 06/15/2015

Agenda Item: 5.A
Page 4

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ATTACHMENT - 2

RESOLUTION 2015A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AWARDING A CONSTRUCTION CONTRACT TO MONTEREY PENINSULA
ENGINEERING FOR THE SIDEWALK AND CONCRETE PAVEMENT REPAIRSDOLORES STREET NEAR SEVENTH AVENUE IN AN AMOUNT NOT TO EXCEED
$90,854
WHEREAS, a sidewalk improvement project has been identified in the
commercial district to repair the sidewalk for safety and aesthetics and Council
approved funding for this project on 3 February 2015; and
WHEREAS, the Dolores Sidewalk Project was advertised in the Monterey County
Herald on 28 May 28 and3 June 2015 and in the Carmel Pine Cone on 29 May 2015;
and;
WHEREAS, two bids for the project were received on 9 June 2015 and the City
Engineer has determined that the lowest responsible bidder is Monterey Peninsula
Engineering and the bid is less than the Engineering Estimate; and
WHEREAS, the project has been determined to be categorically exempt under
CEQA section 15301.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF CARMEL-BY-THE-SEA DOES:
1. Award a contract for the Dolores Sidewalk Project to Monterey Peninsula
Engineering in the estimated amount of $79,004.00, subject to the provisions of
the documents and certifications set forth in the plans and specifications
applicable to the project and as required by California law.
2. Authorize the City Administrator to execute the construction contract upon the
return of the contractors executed contract documents and review and approval
of the City Attorney.
3. Approve a contingency in the not to exceed amount of $11,850, or 15%, and
authorize the City Administrator to approve change orders in an amount not to
exceed $7,900.00.
4. Adopt the CEQA exemption finding.
5. Authorize the use of $80,000 in Account 13-76907 (Dolores Street Sidewalk)
and authorize the transfer of $15,000 from Account 13-76905 (Sidewalk
Repairs); $3,000 from Account 13-6904 (Del Mar sidewalk); $1,000 from Account
13-70910 (fund balance remaining after the completed purchase of the Sunset
Center Lightening Console); $1,000 from Account 13-78901 (Tennis Court
Renovation); and $2,705 from Account 13-84903 (Park Branch Basement to

Council Meeting Date: 06/15/2015

Agenda Item: 5.A
Page 5

Account 13-76907 (Dolores Street Sidewalk) to cover project contingency and

engineering-related costs.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMELBY-THE SEA this 9th day of June 2015, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:

ABSTAIN:

COUNCIL MEMBERS:

SIGNED,

ATTEST:

_________________________
Jason Burnett, Mayor

_________________________
Lee Price, MMC
Interim City Clerk

Council Meeting Date: 06/15/2015

Agenda Item: 5.A
Page 6