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001
Project Manager

Indian Housing Project

Phase II
Project Stakeholder Management Plan
This document is the Stakeholder Management Plan of the project. This helps to identify the
Key Stakeholders and the steps which are needed to be followed in order to keep the project
going as planned.

Summary of Changes
Version

Date

Summary of Changes/Comments

th

15
1.0

April

Initial Stakeholder Management Plan

2015

Project Sponsor Approval

Prepared by: Project

Reviewed by:

Approved by Proj. Sponsor:

Project Manager

Name

Name

Designation

Designation

Designation

Manager
Head Office, 15/04/2015

Table of Contents
3

1. Summary of Changes
2. Project Sponsor Approval
3. Stakeholder Management Approach
4. Stakeholder Identification
5. Stakeholder Register
6. Contribution/Commitment Grid
7. Target
8. Action Plan
9. Stakeholder Management Strategies
10. Monitoring & Corrective actions

2
3
5
6
7
9
10
11
13
13

Stakeholder Management Approach

To identify people, groups and organizations that could impact or be impacted by the project,
to analyse stakeholder expectations and their impact on the project, to develop appropriate
management strategies for effectively engaging stakeholders in project decision and
4

execution we have used stakeholder management cycle. This cycle consists of the steps
shown in the following diagram.

Start

Analyse
contribution
commitment and
support

I dentify, recognise
and acknowledge
stakeholders

Plan activities that

need to be performed
to ensure commitment

Monitor outcomes
and take corrective
actions

Execute
the activities

Although the above steps can be initiated in a logical sequence, they can also occur
Concurrently and iteratively. The same steps are then used to review stakeholders and ensure
ongoing alignment.

Stakeholder Identification
The stakeholders comes from every part of an organisation & occasionally from the wider
community (local activist groups, political parties, unions, residents etc.)
When identifying them we have considered all the interested parties initially. Even though the
number of stakeholders are high for this kind of a project here we identified the major
stakeholders and the hierarchy of them by considering the influence that they can make on
the project.

Perform a process impact analysis (who is impacted by the current system, who will be
impacted by the change introduced by the project?);

Consider individuals involved in the requirements gathering and scope definition process;

Undertake a benefits analysis (who will benefit from the solution?);

Develop a list of standard stakeholders (e.g. Service Desk, technical support, business
testers, business owners, Policy Direction professionals);

Scan local community groups, employer and employee associations, informal employee
group leaders (Social Club President) etc.

Discuss with other project managers and review documentation from similar projects
undertaken in the past;

Discuss the list with the Project Sponsor and other stakeholders as the list develops.

Stakeholder Register

Full name

Position

Primary Contact

Contact

Role in the project

Obstacles

information

Mr. Y.K. Sinha

Mr. I.A Hameed

High

Mr P.G.Singh

0094-11-2327587

Communicate with the

Commissioner of

Indian Government and

India to Sri Lanka

provide funds

UN-Habitat

Mr. Tim McNair +94 11 2 580691

National Project

Responsible for
supporting the

Manager for

reconstruction or repair

housing projects
Hon. Sajith

Minister of

Mr. P.H.L.W.

Premadasa

Housing and

Perera

+94 11 2 862225

Provide the lands

required for the project

Lack of knowledge and information &

Was not sufficiently engaged during

Samurdhi,Sri

planning and decision-making

Lanka
Hon. Ameer Ali
Sabdeen

Deputy Minister of

Mr. P.H.L.W.

Housing and

Perera

+94 11 2 862225

Provide the lands

proposed, sees the changes as a potential

required for the project

Samurdhi,Sri

Does not agree with the changes being

threat

Lanka
Hon. Wasantha

Deputy Minister

M.A.R.D.

Aluvihare

of Mahaweli

Jayatillaka

+9411 2 865452

Giving relevant

Has not yet been requested to participate

Stand against Deforestation, Highly active

environment based

Development and

certificates

Environment
Prof.Lakdas

President,Wildlife

D.Fernando

and Nature

+94 11 2 887390

in North Province

Protection Society
of Sri Lanka
(WNPS)
Mr P.L.Thelwakumar President,Society

+94 11 2 528423

Providing the

of House owners-

Information to the

Indian Housing

House owners and

Project

Desirable

Hon. Ameer

Hon. Sajith

Mr. Y.K.

Ali Sabdeen

Premadasa

Sinha

Prof.Lakdas

Hon.

D.Fernando

Wasantha
Aluvihare

Non-essential

Contribution

Critical

Contribution/Commitment Grid

Mr
P.L.Thelwaku
mar

Disagrees

Neutral

Supportive

Committed

Commitment

Target
9

Critical
Desirable

Hon. Sajith

Mr. Y.K.

Premadasa

Premadasa

Sinha

Hon. Wasantha

Hon. Wasantha

Aluvihare

Aluvihare

Non-essential

Contribution

Hon. Sajith

Mr
P.L.Thelwaku
mar

Disagrees

Neutral

Supportive

Committed

Commitment

Action Plan

Stakeholder

Current

Target

Primary

Level

Level

Relationshi

Actions

10

Mr. Y.K. Sinha

Critical

Critical

Mr

Admire the Support they are

Commited

Commited

P.G.Singh

providing.
Sending Progress Report every

Mr. I.A Hameed

Critical

Critical

Mr.Tim

month
Monthly Visiting their office and

Commited

Commited

McNair

meeting them.
Sending progress Report every
month and invite to monthly

Hon.Sajith

Critical

Critical

Mr.P.H.L.W.

project brifings
Meet and disscuss about the

Premadasa

Neutral

Supportive

Perera

importance of the projects and its

outcomes.
Invite to Monthly project
briefings.

Giving understanding about the

reasons behind starting the
project

Hon. Ameer Ali Critical

Critical

Mr.P.H.L.W.

Invite for a Site Visit

Meet and disscuss about the

Sabdeen

Neautral

Perera

importance of the projects and its

Disagrees

outcomes.
Prof.Lakdas

Disireable

Desireable

Invite for a Site Visit

Meet and disscuss about the

D.Fernando

Disagrees

Neautral

importance of the projects and its

outcomes.

Mr

Non-

Non-

Invite as Observer
Invite to meet monthly and give

P.L.Thelwakumar

essential

essential

suggessions

Committe

Committe

Invite as observer

Suggest coffee after next meeting

11

Stakeholder Management Strategies

Following steps will puts the planned activities into action, and may include:

Communicating with stakeholders and keeping them informed of matters that are likely
to be of interest to them

Obtaining information from stakeholders that will be relevant to the project

Managing the expectations of stakeholders

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Involving stakeholders in all key decisions about the project

Monitoring & Corrective actions

The purpose of this step is to periodically re-assess the position of each stakeholder to
determine what further action (if any) is required to keep him or her committed and
supportive of the project. This essentially requires a review of steps 1 to 4 to determine
whether there are any new stakeholders, where they are positioned in terms of their
commitment and influence and what action needs to be taken in relation to them. A similar
review of existing stakeholders should also be conducted to determine whether any variations
to the stakeholder management plan is required.

13