Supplier Evaluation & Review Procedure As Per Spec Q1 PDF

SUPPLIER EVALUATION,
APPROVAL & REVIEW

PROCEDURE
2010
(Amendment 01 dt: 12.04.2010 &
Amendment 02 dt: 16.08.2010, Amendment 03 dt: 11.09.2012
Amendment 04 dt: 03.06.2013 incorporated)
Corporate MM
BHARAT HEAVY ELECTRICALS LIMITED
New Delhi
Chapter- III
Supplier Registration
and Assessment Procedure
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SUPPLIER REGISTRATION AND ASSESSMENT PROCEDURE

1.0
INTRODUCTION
The system aims to select reliable and quality conscious suppliers.
The formats for assessment of supplier are based on numerical rating to minimize subjectivity.
2.0
SUPPLIER REGISTRATION AND ASSESSMENT
2.1
The suppliers shall fill up the following Supplier Registration forms (SRF) as applicable:
Category of Supplier
(A)
a)
Indigenous
b)
Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised

Agent/ Channel partner/ Indian Sales office or
Subsidiary of registered foreign principal
Foreign
c)
(B)
Annexure
II
Contractor
II
FORM
Page no.
1-10
11-12
13
1-10
III
1-2
VI
1-10
Type
OS
QS
TC
OS
Parameters marked with * in SRF carry scores.

2.2
Supplier Registration Process:

The process of source selection consists of following stages:
2.2.1
2.2.2
2.2.3
Information Stage
Assessment Stage
Registration Stage
3.0
Information stage:
The information about suppliers is received in Supplier Development Cell. Some of the sources of data are as
follows:
a) Supplier approaches directly.
b) Information received through various disciplines of organisation such as Engg./ MM/ Technology etc.
c) Through Web search/ Newspapers/ Magazine/ Business Catalogue/ Exhibitions/ Seminars/ Electronic
media etc.
d) Suppliers technically qualified in Open Tenders.
e) Customer/ collaborator recommendation.
3.1
Recommended guidelines for dealing against each of above situation.
3.1.1
For S. N. 3.0 (a), (b) and (c), the documents sent by suppliers will be scrutinized by SDC/SRC and referred to
Convener of the concerned MISCC for review by MISCC. The MISCC may recommend any of the
following:
a) The item is not required.
b) There are sufficient numbers of suppliers and the applicant supplier is not required. The unsuccessful
applicants shall be accordingly communicated within five days of the MISCC recommendation by SDC.
c) In case item is required, supplier may be advised to download the Supplier Registration Forms from
www.bhel.com and submit the same to SDC/SRC.
3.1.2
For S.N. 3.0 (d) and (e), in case of unregistered supplier, the necessary Supplier Registration Form may be
got filled up from the supplier by concerned MM group and submitted to SDC/ SRC for further processing.
4.0
Assessment Process:
The supplier under 2.1 (A) (a) & (b) shall fill the Supplier Registration Forms given in Annexure II for
assessment on the basis of following three criteria:
a) Organisational Soundness
b) Quality System
- Part A
- Part B
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c) Technical Competence
- Part C - specific Technical Competence, if required, to be filled later on

when sent to supplier by BHEL.
The parameter with * marks shall be the scoring parameters. The registration of suppliers shall be based on
the marks scored.
4.1
Organisational Soundness will be judged on the basis of information furnished by the supplier on the
following aspects:
General information about organization, which includes:
a)
b)
c)
d)
e)
Ownership information;
Financial information;
Registration particulars
General Manufacturing facilities
Industrial relations
The forms placed at Part-A of Annexure II relate to Organisational Soundness. Supplier must answer all
questions
4.2
Quality System will be judged on the following aspects:

a)
b)
c)
d)
e)
f)
Incoming material control

Process Control
Control of Non-conformance
Control of measuring & monitoring device
Conformance to safety requirement
Customer Supplier communication
The forms placed at Part-B of Annexure II relate to Quality System. Supplier must answer all questions.
4.3
Technical Competence:
For jobs to BHEL design & technology:
The technical competence of supplier will be judged on the basis of his understanding about BHEL product
specification and its criteria, the process capability of the machines available with the supplier and the
experience of the manpower.
For jobs procured on the basis of performance specification (Design & Technology is of supplier):
As design and technology is of supplier, BHEL cannot give the dimensional tolerances but only specify the
performance specifications in following manner:
a) Critical performance specifications
b) Major performance specifications
c) Minor performance specifications
While assessing the supplier for performance specification, following should be examined:
(i)
(ii)
(iii)
(iv)
Design capability for the product to achieve the desired performance specification
Quality Control Plan & verification of its implementation & acceptance criteria
Process capability to produce critical components & major components
Adequacy of final product testing
Part C of Annexure II relates to technical competence assessment. If specific technical competence is not
required, then 15 marks may be distributed on pro-rata basis to Common Technical Competence so as to arrive
total of 25 marks for evaluation.
5.0
Assessment Stage:
5.1
On receipt of filled-up Supplier Registration Forms, SDC will send an acknowledgement to the supplier
within five working days.
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5.2
MISCC shall scrutinize the registration forms, with the help of TCA. If the supplier, prima facie, is found
suitable/ required, MISCC will send the product specific Technical Competence form (along with
specification, standard, drawing etc, if necessary) directly/ through SDC to the supplier for his response.
Subsequent to receipt of the suppliers response, MISCC/ TCA will assess the reply along with the SRF and
complete the marking as per Score Sheet (Part D) in Annexure II.
5.3
On the basis of suppliers score and other information given by supplier, MISCC will give any of the
following recommendations:
5.3.1
If supplier is not found up to the mark at any stage during process of registration, SDC will be intimated
accordingly for onward communication to the supplier.
5.3.2
Supplier can be considered provided he makes improvements in the indicated areas.
5.3.3
Supplier can be considered but visit to suppliers works is required for assessment.
For this purpose, SDC will coordinate formation of Supplier Evaluation Team consisting of members from
concerned purchase, quality and engineering/ technology/ indenting departments. The team shall comprise
minimum two members, one of whom shall be a certified Assessor. The members of the Supplier Evaluation
Team will verify the information given by the supplier in the SRF, Technical Competence form and any other
issues necessary to register the supplier. The team will give marks in the Score Sheet Part D and sign the
same. MISCC will review the assessment report of the Supplier Evaluation Team and give final approval to
SDC.
5.3.4
It is decided to develop the supplier through development indent route for which development code shall be
approved by MISCC.
5.3.5
Based on the details submitted/supplier visit made, if the supplier qualifies for registration, the supplier shall
be approved by MISCC for permanent code/ trial code.
6.0
Registration stage:
Based on the approval of MISCC, registration of the supplier shall be done as per procedure in Chapter-IV.
7.0
Numerical rating is assigned for each parameter. Scoring will be done as per Part-D (Score Sheet) of
Annexure II.
8.0
Assessment Criteria:
Assessment criteria shall be as per the numerical rating assigned to each parameter and scoring will be done
as per Part D (Score sheet) of Annexure II.
9.0
Cycle Time for Supplier/ Contractor Registration:

On receipt of a Supplier Registration Form, the SDC, within one month, shall seek any information on the
missing Annexures and details only once. This complete registration form will be sent by SDC to the
concerned MISCC(s), and receipt obtained. MISCC(s) may seek (if required) clarifications from the supplier
only once. Seeking repetitive clarifications is not allowed unless further clarifications relate to reply received
against earlier clarification.
After receipt of complete Supplier Registration Forms (with relevant annexure and details), the evaluation
shall be completed within three months (including visit, if required).
SDC shall raise an exception report on half yearly basis on the supplier applications pending beyond the
stipulated time frame, and submit the report to respective MISCCs for review.
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REGISTRATION
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SUPPLIER REGISTRATION
1.0.
Type of Registration
Considering the total business operations of BHEL involving purchase of raw material/ components/ capital
equipments from different type of business organizations like manufacturer, stockist/ authorized agent etc.,
following categories of registration are recommended to differentiate one time, development, trial or
permanent code supplier.
1.1
One time code:
1.1.1
One time code, for the purpose of placing purchase order(s) can be allotted to suppliers who have not been
assessed and registered for the following cases:
i.
ii.
Successful bidder who qualifies against the stated PQR in an Open Tender.
Unregistered suppliers with whom Single Tender has been finalized as per Purchase Policy provisions.
Note:
i.
The data of one time codes allotted shall be maintained online separately by SDC, for review by
respective MISCCs, who shall assess and register such suppliers.
ii.
All suppliers who are allotted a one time code shall be considered for registration and their SRF assessed
as per laid down procedure within the time frame specified at clause 9.0 of Chapter-III.
On successful execution of the purchase order, such one time code suppliers may be considered for
updation in the PMD for permanent code, provided the supplier has successfully executed the order and
its satisfactory performance (supplier performance rating) against the order is acceptable to MISCC.
Before registration, the SRF shall be got filled up and processed through MISCC.
However, one time codes allotted for non PMD items purchased through personal enquiry (as per clause 9.4
of Chapter-II), shall be exempted from above provisions (i) and (ii).
1.1.2
For one time code, approval of Unit MM Head or official nominated (not below the rank of AGM) by Unit
Head will be required.
1.1.3
Suppliers with one time code shall not be included in PMD.
1.2 (i)
Development code:
Development code shall be given to a supplier where an item or product is to be developed by the supplier
with the assistance of BHEL through development indent route only. MISCC shall approve allotment of
development code to the supplier, based on supplier assessment as per respective SRF.
1.2 (ii) Trial Code:

Trial code can be given to a supplier for the purpose of judging his capabilities for supplying the given
product/ item. MISCC shall approve allotment of trial code to the supplier, based on supplier assessment as
per respective SRF.
1.2 (iii) Treatment of Development/ trial codes:
A. Though Suppliers with development/ trial code shall be included in the PMD, they shall not be
considered for regular purchasing action and accordingly will not be treated as registered suppliers for
the purpose of issuing Limited Tender Enquiry.
B. Development/ trial order shall be placed within 90 days of allotment of development/ trial code else
reasons for not ordering shall be recorded and put up to Product Manager.
C. Development/ trial orders shall be for a minimum possible quantity (quantity to be decided by MISCC)
and shall not be linked to any specific project requirements. However, the developed items may be linked
to subsequent project requirements on successful completion.
D. Liquidity damage/ penalty for late delivery clause would not be applicable for development orders.
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E. Liquidity damage/ penalty for late delivery clause would be applicable for trial orders.
F.
Maximum three development/ trial orders can be placed for a given material category on a particular
supplier. Second/ Third development/ trial order can be placed only after completion of the previous
order. On completion of one development/ trial order, MISCC will recommend within three months any
of the following:
(a) may approve updation of the development/ trial code to permanent code if the supply is acceptable,
or
(b) may reject the supplier if the supplies are not acceptable, or
(c) shall recommend placement of another development/ trial order in case the supplies are not
satisfactory and the supplier has to be developed/ tried again for recorded reasons.
If three such orders are completed by the supplier, MISCC shall clearly decide either to allot a permanent
code or to reject the supplier within 3 months of execution of third order.
i.
ii.
Note:
The term completion (referred above) will mean inspection clearance before dispatch/ receipt of
supply against previous order/ any milestone after supply of last trial/ development order.
Completion of the milestone shall be pre-decided by MISCC at supplier assessment stage.
Any Trial code supplier who is the successful bidder against the pre-stated PQR in an Open Tender
can be given One Time code for the purpose of placement of Purchase Order and after successful
completion of Purchase order, the supplier may be considered for updation in the PMD for
permanent code, provided the supplier has successfully executed the order and its satisfactory
performance (supplier performance rating) against the order is acceptable to MISCC. Before
registration, the SRF shall be got filled up and processed through MISCC.
1.3
MISCC shall approve allotment of permanent code to the supplier based on supplier assessment as per
respective SRF and inform the same to SDC for updation of records. All suppliers allotted permanent code
shall be placed in the PMD and shall be considered for regular purchasing action.
1.4
One time code, Development code, Trial code and Permanent code may be allotted to suppliers covered under
Chapter V Registration of other categories of suppliers too as per specific approval of MISCC.
2.0
Treatment of existing suppliers

a)
Existing development code/ trial code suppliers in PMDs :

Suppliers with development/ trial code shall be included in PMD, and MISCC shall process their updation to
permanent code as per the provisions spelt out at 1.2(iii) above.
b) Allotment of additional material category/ Deletion of material category already allotted to existing suppliers
in PMD:
In case a supplier is already registered in some material category in PMD and necessity arises to add/ delete
material category, within the same generic type of material, MISCC shall examine suppliers request.
The technical competence of the supplier for the new material category/ item shall be assessed as per norms
and if the supplier is found technically acceptable, MISCC shall send the approval for the relevant code, to
SDC for addition/ deletion of the supplier in the recommended material category/ item.
In case the new item/ material category is not of the same generic type of material for which supplier is
already registered, assessment of technical competence and quality systems by MISCC shall be required.
3.0
Treatment of existing suppliers of Power Sector

This aspect has been dealt in detail at clause no. 10 of Chapter II.
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REGISTRATION OF OTHER CATEGORIES OF SUPPLIERS

1.0
There may be other categories of suppliers such as sister-unit registered suppliers, foreign suppliers, stockists,
agents, dealers, ancillaries and sub-contractors etc. who may require different treatment. The approach for
registration of such suppliers is as follows:
2.0
Sister Unit Registered Suppliers (SURS)

Registered suppliers of sister units having a permanent code shall be exempted from detailed registration
procedure and shall be directly included in the list of approved suppliers for the same/ similar class of item
provided the suppliers past performance at sister unit is satisfactory. Accordingly, approval of MISCC shall
be required. Supplier Registration Forms shall be got filled up for records and hence no TCA assessment is
required. Wherever a vendor, inspite of his application, is not considered for registration by the sister unit,
reasons for the same are to be recorded by MISCC and approved by Product/ Functional Manager/ MM Head,
not below the rank of AGM.
However, in case of items which are different, suppliers that are already registered with permanent code in
Sister Units, will be assessed only for Technical Competence portion of the SRF by MISCC.
3.0
Collaborator Registered Suppliers

Suppliers approved by collaborators may be exempted from detailed registration procedure. However,
mandatory information required for carrying out the business as per clause 4.0 & 6.13 of registration form
shall be ensured for Indian vendors. In case the supplier approved by collaborator is a foreign vendor,
information received from collaborator will be sufficient. Based on this, these suppliers should directly be
included in the list of registered suppliers. Approval of MISCC shall be required.
4.0
Sister Units
Sister units/ divisions shall be exempted from detailed registration procedure and directly included in the list
of registered suppliers.
5.0
Registration of suppliers of national/ international reputation

Many a times, we may come across a situation where it becomes essential to procure item/ component/
material from reputed suppliers due to customer specifications, critical requirement or similar other
considerations. Normally, such suppliers should also follow our supplier registration route. It is, however,
experienced that certain suppliers of national/ international reputation, corporate giants or those who enjoy
monopolistic status do not evince interest in filling up our Registration Form and follow our guidelines.
In view of organizational interest, the following steps are suggested for registration of such exceptional
suppliers:
5.1
The concerned Product Head/Functional Head shall prepare a proposal indicating the description of item,
PMD/ SD material category and other relevant details, name and complete details of the proposed supplier
with justification for seeking registration of the supplier under this provision. However, statutory details like
PAN No., Excise control no. etc. shall be obtained from such suppliers for our records.
5.2
The above proposal, with recorded reasons, shall be concurred by MISCC and got approved from Head of
Unit.
5.3
Registration of suppliers, as explained above, shall be done on exception basis.
6.0
Registration of Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales
office or Subsidiary of registered foreign principal:
All such suppliers shall fill up registration form as per Annexure II (page 1 to 10).
For registration under above category, the registration criterion shall be the assessment of organizational
soundness by MISCC/ TCA and Principals authorisation letter and approval by MISCC. In case of Indian
Agents of foreign principals, the deed of agency agreement between the foreign principal and the agent
should be necessarily ensured.
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7.0
Registration of Foreign Suppliers
7.1
Foreign suppliers shall fill up registration form as per Annexure III. The assessment of foreign suppliers shall
be on the soundness of organizational and financial parameters & manufacturing and testing facilities. The
details of experience/ performance certificate offered by the supplier should be properly scrutinized. A report
of the supplier shall be solicited by BHEL from a reputed third party business rating agency like Dun &
Bradstreet, Creditreform etc. or third party business rating agency empanelled by BHEL.
If any supplier does not submit this report, same should be obtained by BHEL. This report shall be mandatory
for registration of foreign suppliers. If required, business information of the supplier can also be solicited by
BHEL from Indian Missions/ Local Chamber of Commerce or Industry/ reputed bank and this information
can be used to supplement the report from the third party business rating agency.
A reputed bank is one who is a member of consortium banks of BHEL or has a correspondent relation with
any of BHELs consortium banks having operations in the country where the supplier is existing.
7.2
The visit to supplier for assessment is not a normal feature of the system. However, visit to foreign supplier
for assessment may be recommended by MISCC in exceptional cases based on the following:
critical nature of item involved or other similar consideration

Large volume of anticipated or committed business by BHEL with the foreign supplier.
Non availability of performance report from the customers of the foreign supplier.
MISCC shall clearly record the reasons for which the visit is necessary.
7.3
The forms and the documents submitted by the supplier along with the mandatory Business rating report will
be reviewed and assessed by MISCC/ TCA. Such assessment which is without marking should be duly
approved by MISCC for allotment of permanent/ development/ trial code.
8.0
All suppliers who have been techno-commercially qualified against pre-stated PQR in the open tender, may
also be assessed by MISCC for their registration for allotment of permanent/ trial code. On successful
execution of the purchase order, such suppliers may be considered for updation in the PMD for permanent
code, provided the supplier has successfully executed the order and its satisfactory performance (supplier
performance rating) against the order is acceptable to MISCC. Before registration, the SRF shall be got filled
up and processed through MISCC.
9.0
Enlistment of Sub-Suppliers
9.1
In case of systems/ main packages, the order is placed on main supplier registered with BHEL, for complete
system/ main package covering engineering, BOI, site erection and commissioning. The main supplier in turn
may place order on sub-supplier for certain components/ sub-systems and BOI etc.
9.2
Depending on customers requirement or criticality of system/ sub-system/ packages, it may be necessary to

approve the sub-suppliers of identified critical systems and packages. For this, following procedure will be
followed:
1.
2.
3.
4.
5.
6.
Identification of critical systems and packages by concerned MISCC/ SRC.

Necessary information as identified by engineering shall be obtained from the sub-supplier through main
supplier along with support documents. The information required shall focus on technical capacity and
quality capability of sub-supplier.
Registration forms need not be filled.
The documents shall be reviewed by Engineering/ Quality.
Based on the review, the sub-suppliers will be approved by concerned engineering Head.
The sub-supplier shall not form part of PMD/ SD.
The above enlistment is only a mechanism to ensure that competent sub-suppliers are approved by BHEL.
There shall be no registration of sub-suppliers and orders shall not be placed on sub-suppliers.
Chapter- V
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REGISTRATION MATRIX
The registration matrix is given on the next page for easy understanding of procedure of registration for
various types of suppliers. The abbreviations used are indicated below:
MISCC
Material Identification & Supplier Control Committee
SRC
Supplier Registration Committee (for Power Sector Regions)
SRF
Supplier Registration Form
TCA
Trained & Certified Assessor
MI
Manufacturer (Indigenous)
MF
Manufacturer (Foreign)
MC
Manufacturer recommended by Collaborator
SU
Sister Unit
SURS
Sister Unit Registered Supplier
NA
Not Applicable
UNITS
All Manufacturing units, PS-Regions and Divisions.
Constituting Authority (CA)
As defined in 3.1 of Chapter-I
Chapter- V
REGISTRATION OF OTHER CATEGORIES
OF SUPPLIERS
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REGISTRATION MATRIX FOR SUPPLIERS OF VARIOUS TYPES

Sl
no.
Type of Supplier
MI
Authority
for initial
recommen
dation
MISCC/
SRC
1.
MF
-do-
SU
-do-
SURS
-do-
Reputed
Suppliers
(Clause 5.0 of
Chapter V)
MISCC/
SRC
2
3
5.
Assessment
Criteria
SRF,
Technical
Competence
& team visit, if
reqd.
SRF & team
visit, if reqd
Not
Applicable
Same item
(Size/
application)/
same class of
material,
performance
feedback
Justification
for seeking
registration
Authority to
decide
assessment
criteria
MISCC/ SRC
Authority for
assessment
Final
recommendation
for registration
Approving
authority for
registration
Remarks.
MISCC/ SRC,
Supplier
Assessment Team
MISCC/ SRC
Chairman
MISCC/
Constituting
Authority SRC
Permanent code or
Development code or
Trial code
-do-
-do-
-do-
-do-
-do-
Not
Applicable
MISCC/ SRC
Not
Applicable
MISCC/ SRC
-do-
-do-
Permanent Code
-do-
-do-
SURS with permanent

code
can
only
be
considered.
Technical
Competence
to
be
verified/ assessed
MISCC/ SRC
SRF not required,

however, statuary
details shall be
asked for.
MISCC/ SRC
Head of
Unit
Exceptional cases only
Chapter- V
REGISTRATION OF OTHER CATEGORIES
OF SUPPLIERS
Sl.
No.
Type of Supplier
6.
MC
7.
Stockist /
trader/Distributor
Authority
for initial
recommen
dation
MISCC/
SRC
-do-
/Dealer/Authorised
8.
agent / Channel
partner / Indian
sales office or
subsidiary of
foreign principal
Petty Item
Suppliers
Assessment
Criteria
Collaborator
document/
confirmation
Assessment of
Organisation
Soundness and
principal's
authorisation
letter
Document No.
Revision No.
Page No.
Authority to
decide
assessment
criteria
MISCC / SRC
Authority for
assessment of
Supplier
Registration Form
MISCC/ SRC
MISCC / SRC
MISCC / SRC /
TCA
Product
MM Head
No registration
recommended
No formalities
required for
irregular
requirements.
Statutory
requirements to
carry out the
business should be
obtained.
SRC
One Time Code
Product
MM
Head/
MISCC/
SRC
10
Contractors for
PS-Regions
SRC
SRF
SRC
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Final
recommendation
for registration
Approving
authority for
registration
MISCC /SRC
Chairman
MISCC/
Constituting
Authority SRC
MISCC / SRC
-do-
Registration of Agents to
be discouraged and
avoided to the extent
possible.
MM Head/
Nominee of
Unit Head
-do-
One time code will be

allotted
MISCC/ SRC
Chairman
SRC
Constituting
Authority
for SRC
Remarks.
One time code will be

allotted.
Chapter- VI
SUPPLIER PERFORMANCE
MONITORING AND
RATING SYSTEM
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SUPPLIER PERFORMANCE MONITORING AND RATING SYSTEM

1.0
The Supplier Performance Rating can be used for assessing the performance of a supplier in comparison with
other suppliers with a view to decide whether or not to continue to procure the products from the supplier if
the Supplier Performance Rating is below a certain limit.
2.0
Supplier Performance Rating (SPR): Supplier performance shall be assessed taking into account the
following main factors and calculated for each consignment/ purchase order:
2.1
Rating
Weightage
Quality
60
Delivery
30
Service
10
Total
100
Quality Rating (QR):

Quality rating is based on acceptable quantity of material offered for inspection or delivered by supplier and
shall be calculated as:
Quality Rating (QR)
Q
Q1
Q2
Q3
2.2
(Q1 + 0.75 x Q2 + 0 x Q3) x 60

Q
Quantity inspected
Quantity accepted
Quantity accepted with concession/ deviation/
rectification
Quantity rejected
Delivery Rating (DR):

Supplier will be rated on delivery parameters wherein Delivery rating shall be 30 in case of adherence to PO
delivery.
For non-adherence to PO delivery (i.e. delay in supply), marks to be deducted in proportion of delay to PO
delivery.
Deduction = 30*delay in days/PO delivery in days
DR = 30 Deduction
Note:
1.
2.
3.
2.3
Delay is calculated as per PO delivery terms.

In cases, where delay is on account of BHEL in providing raw materials/ tools/ any other input, the delivery
shall be extended with amendment to PO.
In case of rectification/replacement of item, the delivery is to be reckoned from the original supply date.
Units to put a system in place to capture such data.
Service Rating (SR):
The criteria for service rating shall be based on the Demerit factor (negative rating) to be updated by the
User/ Quality/ MM group. The service rating shall be 10 in case there is no negative feedback against the
supplier for the given supply. Else, the service rating should be reduced proportionally based on the Demerit
factor.
Chapter- VI
SUPPLIER PERFORMANCE
MONITORING AND
RATING SYSTEM
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In case negative feedback (substantiated by documentary evidence) is received from Shop Floor/ Site on
the supplies made, at a later date, demerit factor should be applied again accordingly.
Units shall decide on the mechanism for updation of the Demerit factor.
Supplier Performance Rating (SPR) = QR + DR + SR
2.4
SPR shall be calculated for the period of previous year plus elapsed period of current year or average of
last three executed purchase orders, which ever is more as the case my be.
2.5
In case no PO has been executed by the supplier, SPR will be taken as NOT ASSESSED.
3.0
Usage of Supplier Performance Rating:

The following action is recommended based on SPR score:SPR
Score
>95
>90
<=95
>75
<=90
>=60
<=75
< 60
4.0
Grade
Action
A1
A
BHEL may consider award appreciation/ commendation letter

Supplier can be considered for self certification or for reduced witness
points during inspection
No action in normal course. If any deterioration comes to notice on
analysis, the supplier may be informed
(i) Thorough analysis for identification of areas for improvement
(ii) Enquiry to be sent only after concerned MM head approval
To be dealt in accordance with the extant guidelines on Suspension of
Business Dealings with Suppliers/ Contractors
B
C
D
Feed back to suppliers regarding performance rating:

The feedback to the supplier shall be posted every quarter as per Annexure ID on unit website in the first
fortnight of every quarter. The supplier shall be allowed access to view his performance rating. In
addition, the annual SPR rating should also be intimated to the supplier by registered post/ fax/ e-mail.
In case, the supplier does not contest the SPR ratings within 30 days of posting of the SPR ratings on the
unit web site, it shall be construed that the supplier has accepted the SPR ratings provided on the unit
website.
5.0
The above SPR procedure is basically applicable for purchases being done by manufacturing Units, PEM,
TBG and ISG. Considering the nature of work/ system purchases being carried out by PS regions, SPR
procedure as detailed in Annexure VIII may be followed.
Chapter- VII
SUSPENSION OF BUSINESS
DEALINGS WITH
Document No.
Revision No.
Page No.
AA:MM:SR:01
01
19 of 23
SUPPLIERS/ CONTRACTORS
SUSPENSION OF BUSINESS DEALINGS WITH SUPPLIERS/ CONTRACTORS
Suspension of Business dealing with suppliers/ contractors will be dealt in accordance with the
Guidelines no. AA:MM:SB:01 issued from time to time by the management.
Chapter- VIII
TRANSPARENCY
Document No.
Revision No.
Page No.
AA:MM:SR:01
01
20 of 23
TRANSPARENCY
1.
Supplier Registration Procedure and relevant formats are available on www.bhel.com.
Status of supplier registration applications (as per Annexure IC Part E) shall be displayed online by
each unit on their website to enable the suppliers to see the status of their applications.
3.
The acknowledgement of receipt of application, feed back of registration or rejection, performance rating
and reasons for putting on hold/ delist/ ban (as per guidelines issued for suspension of business dealings
issued from time to time by the management) are to be conveyed to the supplier.
Chapter- X
REGISTRATION OF
CONTRACTORS FOR
PS REGIONS AND
SIMILAR WORKS IN
UNITS/ DIVISIONS
Document No.
Revision No.
Page No.
AA:MM:SR:01
01
22 of 23
REGISTRATION OF CONTRACTORS FOR PS REGIONS AND SIMILAR WORKS IN

UNITS/ DIVISIONS
1.0 The procedure aims to register reliable and quality conscious Contractors for Power Sector Regions and similar
works in Units/ Division.
2.0 The registration of Contractors starts with identification of packages along with groups for which registration is to
be done based on categories like MW Ratings, Tonnage, Estimated Value Range etc. (refer Annexure IV for
sample categories for Contractor registration). For every category, relevant codes to be given for easy
identification.
3.0 Each Power Sector Regions to define Basic requirements like similar previous jobs, qualification of personnel,
turnover, related industry experience etc. for various categories/ codes as defined in point 2.0 above as per
Annexure V.
4.0 Before registration, Contractors to fill up registration form and send to respective Power Sector Region along with
relevant supporting documents on following parameters:
Section I: Company Profile and General information
Section II: Resources owned by the company
Section III: Work Experience
The guideline to Contractors for filling up the registration form is defined in Annexure VI.
5.0 Once the filled in registration form along with supporting documents are received from Contractors, the SRC will
evaluate them based on:
Part A: Organisational Soundness
Part B: Quality Systems
Part C: Technical Competence
Part D: Final Recommendation
Contractor Evaluation format will be as per Annexure VII.
6.0 Registered Contractors will be continually evaluated for their performances every quarter on aspects like quality,
delivery, manpower, Tools & Plants (T&Ps), Inspection Measuring and Test Equipments (IMTEs), site
infrastructure and services, health safety etc. as laid down in Annexure VIII. This performance evaluation will be
on net weighted score calculated for evaluation and monitoring purposes and will be informed to the concerned
Contractor.
Annexure IC
SUPPLIER REGISTRATION STATUS REPORT

Unit:
Qtr Ending:
Part E: Status of supplier application for registration *

Month Ending:
Name of the
Company
Item/
Services
Date of receipt of
application
* To be updated Every month and put on Unit's website

** Status to be given as either of the following:
1. Registered
2. Under Process
3. Clarification Sought from Supplier
4. Visit being planned to Supplier's work
5. Regretted
Status**
Remarks
Annexure-ID
SUPPLIER RATING FEEDBACK FORM

Name of Supplier:
Supplier Code:
Item / Package:
Matl. Category :
The supplier performance rating (SPR) is evaluated by considering the following weightage; 60% for quality
rating (QR) & 30% for delivery rating (DR) and 10% for service rating (SR).
The performance rating is shown below : -
Rating factor
QR
(Max 60)
DR
(Max 30)
SR
(Max 10)
SPR= QR + DR+SR
(Max. 100)
Points Obtained
Note:
In case supplier needs any assistance from BHEL for improvement they can contact the MM
Department.
General Remarks, if any :
Signed by SDC
Annexure-II
Document No. AA:MM:SR:01
GUIDELINES TO INDIAN SUPPLIERS

FOR FILLING-UP
SUPPLIER REGISTRATION FORM
Revision No.
Page No.
01
I of II
1.
Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New Supplier
Required) to know more about the requirement of new suppliers for various items in our units.
2.
Registration Form may be obtained from BHEL website www.bhel.com.
3.
Application for registration, with a covering letter detailing where your products can find application (if possible) in
BHEL unit(s), should be sent to:
Supplier Development Cell
Unit Name:
Bharat Heavy Electricals Ltd.
City:
India
4.
In case registration is being sought in multiple units of BHEL, please send the separate application to each unit.
5.
Any clarification with respect to procedure for registration may be obtained from the Supplier Development Cell of
respective BHEL unit.
6.
The Supplier Registration Form has four parts:

Part A
Part B
Part C
Organisational Information
Quality System
Technical Competence
Part D
Score Sheet
(to be filled by BHEL)
Form no. SRF(I)01 page 1 to 10

Form no. SRF(I)01 - page 11 to 12
Form no. SRF(I)01 page 13
(if sent by BHEL)
Form no. SRF(I)01 page 14 to 17
The set of formats to be filled by different category of suppliers is as follows:

Sl.No
1.
Supplier Category
Indian Suppliers ( manufacturers )
2.
Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised

Agent/ Channel partner/ Indian Sales office or
Subsidiary of registered foreign principal
Formats
- Organisational Information
- Quality System
- Technical Competence
- Organisational Information SRF(I)01- Part A
(page 1 to 10 except Sl. No. 5.1, 5.2, 6.6, 6.7,
7 & 8)
7.
All columns are to be filled up properly in the space provided for. Wherever it is not applicable, please mention Not
Applicable. The form is to be signed by the authorised signatory.
8.
A separate sheet may be attached if the space provided is insufficient or additional information is to be given. Please
put proper identification tag on the separately attached sheet.
9.
Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and all
enclosures are numbered & list of enclosures is given as required.
10.
As multiple copies of the application forms are required for processing at our end, please do not spiral bound the
application forms or its enclosures and instead send them in two hole clip flat file.
11.
Incomplete forms will be rejected.
12.
Any information / clarification required by BHEL during evaluation must be given expeditiously.
13.
Please note that if you are registered and participate in Tender process and qualify to get order from BHEL, your
performance based on Quality of your product, delivery performance and service rendered will be evaluated inline
with Chapter VI.
14.
Please fill up the check- list given on next page and send along with the Supplier Registration Forms to BHEL.
15.
If you are attaching a document in a language other than Hindi/ English, a self attested Hindi/ English translated
document may please be also attached.
Annexure-II
Check List for Indian Supplier
Registration Form
Document No.
Revision No.
Page No.
AA:MM:SR:01
01
II of II
Sl.No.
Check-Point
Yes/No
1.
Information against all points under Organizational Information (Part-A) has been
given.
2.
All enclosures and supporting documents have been enclosed.
3.
Summary list of enclosures has been furnished as per S.N.10 of Organisational

Information form no. SRF (I) 01 & S.N 12 of Quality system form no. SRF (I) 01.
4.
Are you an ISO 9001accredited supplier?
5.
If yes, have you enclosed "Table of Contents of your Quality Manual and copy of
ISO 9001 accreditation certificate?
6.
Have you filled up Quality System format given in Part B?
7.
Technical requirements, specifications, drawings, standards have been received

from BHEL before filling up Technical Competence, Part C.
8.
All the parts of the form & enclosures have been signed by Authorised Signatory.
9.
Have you attached EFT details? (In original, Certified by the bank)
10.
If you are seeking registration for a MSME company (as per MSME Act of
Government of India), have you attached requisite certificate as per Act?
Signature & seal

Date :
(Authorised Signatory)
Note: This check list is to be attached with the filled up Supplier Registration Form.

FORM NO. SRF(I) 01 (INDIAN SUPPLIER)
ANNEXURE-II
Page 1 of 17
INFORMATION WITH * MARKS IS SCOREABLE.
PART- A : ORGANISATIONAL SOUNDNESS

ALL COLUMNS SHOULD BE PROPERLY FILLED IN THE SPACE PROVIDED FOR, WHEREVER IT IS
NOT APPLICABLE, PLEASE WRITE NOT APPLICABLE. INCOMPLETE OR INCORRECT FORMS MAY
NOT BE CONSIDERED. PLEASE ATTACH SEPARATE SHEET, IF SPACE AVAILABLE IS
INADEQUATE.
ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED
SIGNATORY
ORGANISATIONAL INFORMATION
NAME AND CORRESPONDENCE ADDRESS OF THE SUPPLIER
SEEKING REGISTRATION :-
1.0 PRODUCTS / SYSTEMS / SERVICES FOR WHICH REGISTRATION IS

APPLIED FOR :
SL.
NO.
DESCRIPTION
SIZE & RANGE
SUPPLIERS AUTHORISED SIGNATORY
MFG. STD/ IS / DIN /BS

ETC.
BHEL CERTIFIED ASSESSOR

ANNEXURE-II
Page 2 of 17
2.0 GENERAL INFORMATION :

2.1
NAMES OF THE WORKS/DIVISION (Products manufactured at each works to be

mentioned :
ADDRESS
E - Mail
TELEPHONE
: Landline
Mobile
FAX
2.2
NAME OF CHIEF EXECUTIVE /

PROPRIETOR / PARTNER & ADDRESS :
2.3 DETAILS OF AUTHORISED SIGNATORY FOR SEEKING CLARIFICATION :

NAME
DESIGNATION
E - Mail
TELEPHONE
: Landline
Mobile
FAX

ANNEXURE-II
Page 3 of 17
3.0 OWNERSHIP INFORMATION :
3.1
GOVT. OF INDIA UNDERTAKING:

OR
STATE GOVT. UNDERTAKING :
OR
LIMITED COMPANY,
:
MEMORANDUM AND
ARTICLES OF ASSOCIATION
OR
PRIVATE COMPANY
MEMORANDUM AND
ARTICLES OF ASSOCIATION
OR
CO-OPERATIVE SOCIETY,
SOCIETY RULES AND

BYE LAWS
PARTNERSHIP DEED
PROFESSION TAX REGN.

AND MUNICIPAL REGN.
OR
PARTNERSHIP FIRM,
OR
PROPRIETORSHIP,
ANY OTHER (SPECIFY)

3.2
DOCUMENTS TO BE FURNISHED
NATURE OF BUSINESS
:
(MANUFACTURING UNIT/
ENGG CONSULTANT/ EPC CONTRACTOR)
(AGENTS/ DISTRIBUTORS/STOCKISTS/DEALERS/
TRADERS/ INDIAN SUBSIDIARY/ CHANNEL PARTNER attach authorization
certificate of principal)
3.3
YEAR OF ESTABLISHMENT
* 3.4 YEAR OF COMMENCEMENT OF BUSINESS :

ANNEXURE-II
Page 4 of 17
4.0 REGISTRATION PARTICULARS
( FURNISH DETAILS AND ENCLOSE COPY OF CERTIFICATE FOR THE FOLLOWING)
4.1 PERMANENT ACCOUNT NO
4.2 CENTRAL SALES TAX REGN NUMBER
4.3 STATE SALES TAX / TIN NUMBER
4.4 EXCISE DUTY REGN NUMBER
4.5 EXCISE CONTROL CODE NUMBER
4.6 SERVICE TAX REGN NUMBER
4.7 CATEGORY AS PER MSMED ACT
: MICRO/ SMALL/ MEDIUM
REGN NO.
VALID UPTO
:
(Attach Certificate)
5.0 TOTAL ORGANISATIONAL STRENGTH : (ATTACH ORGANISATION CHART)
GRADUATE
ENGINEERING
MANUFACTURING
QUALITY
DIPLOMA
SKILLED
NON-SKILLED
COMMERCIAL /
SERVICE AFTER SALES :
OTHERS
TOTAL
* 5.1 POWER BACKUP

(GIVE DETAILS)
YES/ NO
* 5.2 DOES THE COMPANY SELL ITS PRODUCT DIRECTLY : YES/ NO


ANNEXURE-II
Page 5 of 17
6.0 OTHER PARTICULARS :
( FURNISH DETAILS AND ENCLOSE DOCUMENTARY EVIDENCE/ COPY OF
CERTIFICATE FOR THE FOLLOWING)
* 6.1 IF THE COMPANY IS ALREADY REGISTERED WITH ANY OF BHEL UNITS,
GIVE :
6.1.1. BHEL UNITS NAME :
6.1.2. SUPPLIER REGN. CODE NO. :
6.1.3. ITEMS FOR WHICH REGISTERED & THEIR SPECIFICATION
( ENCLOSE PROOF OF SUCCESSFUL EXECUTION OF
ONE OR MORE PURCHASE ORDERS ) :
* 6.2
IS THE COMPANY APPROVED BY

ASME / NTPC / NPC / EIL / DGS&D / RAILWAYS /
IBR / LLOYDS ETC FOR INTENDED
MATERIAL CATEGORY? :
(ENCLOSE DOCUMENTARY EVIDENCE)
YES / NO
* 6.3
IS THE COMPANY ISO 9001 APPROVED? :

(ENCLOSE CERTIFICATE & TOC OF QUALITY SYSTEM) :
* 6.4
IS THE COMPANY AN ISO 14000 APPROVED? :

(ENCLOSE CERTIFICATE) :
YES / NO
* 6.5
IS THE COMPANY OHSAS - 18000 APPROVED?:

(ENCLOSE CERTIFICATE)
YES / NO
* 6.6
TECHNICAL COLLABORATOR :
(FOREIGN OR INDIGENOUS)
(ENCLOSE DOCUMENTARY EVIDENCE)
* 6.7
R&D SET UP
6.8
YES / NO
DIRECTORS / PARTNERS, IF RELATED TO ANY

BHEL EMPLOYEE.
NAME
:
STAFE NO.
:
DESIGNATION :
Unit & DEPARTMENT :
RELATIONSHIP :

ANNEXURE-II
Page 6 of 17
6.9
IF ANY EX-BHEL PERSONNEL IS EMPLOYED BY THE

COMPANY, MENTION HIS / HER DETAILS OF LAST POSTING.
NAME
STAFF NO.
DESIGNATION
UNIT & DEPARTMENT
DATE OF LEAVING SERVICE
:
:
:
:
:
6.10 COMPANYS WEEKLY HOLIDAYS

WORKS
:
OFFICE
6.11 EXPERIENCE LIST:

(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR
OFFERED / SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR
WHICH REGISTRATION HAS BEEN
SOUGHT
AND WITH WHOM
YOU
HAVE CONTINUOUS BUSINESS SINCE LAST THREE YEARS .
ALSO ATTACH PERFORMANCE CERTIFICATES ISSUED BY ANY TWO
CLIENTS FOR SUCCESSFUL EXECUTION OF THE CONTRACTS FOR LAST TWO
YEARS- FOR PEM)
*6.12 DETAILS OF PENDING LEGAL ISSUES ON CONTRACTUAL ASPECTS WITH
CUSTOMER , IF ANY
6.13 The following information of Bank Account of the Company, duly endorsed by the
Bank (required for Electronic Fund Transfer EFT/RTGS) is to be submitted
1.
Name of the Company
2.
Name of Bank
3.
Name of Bank Branch
4.
City/Place
5.
Account Number
6.
Account type
7.
IFSC code of the Bank Branch
8.
MICR Code of the Bank Branch
9.
Details of other Bankers (for reference purpose only)
NOTE :
Suppliers who have already submitted the above information are requested to submit a copy of
the same.

ANNEXURE-II
Page 7 of 17
7.0 MANUFACTURING FACILITIES:

*7.1 LIST OF MANUFACTURING FACILITIES/EQUIPMENTS (INCLUDING
MATERIAL HANDLING FACILITY)
SL.
NO
DESCRIPTION OF
MACHINE/EQUIPMENT
QUANTITY MAKE & YEAR OF REMARKS

INSTALLATION
IN CASE OF SPACE LIMITATION, PLEASE ENCLOSE ANNEXURE / CATALOGUE

WITH TAG
* 7.2 IF IN-HOUSE MFG FACILITIES NOT AVAILABLE, INFORM SOURCE OF

MFG. DETAILS ALONGWITH THEIR FACILITIES & EXPERIENCE
SL.
NO
PROCESS
OUTSOURCED
NAME OF
THE
COMPANY
DESCRIPTION OF MACHINE
/ EQUIPMENT
REMARKS
IN CASE OF SPACE LIMITATION ENCLOSE ANNEXURE / CATALOGUE WITH TAG
* 7.3 RATIO OF OUTSOURCED COST TO TOTAL PRODUCTION VALUE:

ANNEXURE-II
Page 8 of 17
ORGANISATIONAL INFORMA TION

8.0
INSPECTION & TESTING FACILITIES:
* 8.1 LIST OF INSPECTION & TESTING FACILITIES / EQUIPMENT

SL.
NO
DESCRIPTION OF
FACILITY/ EQUIPMENT
& CAPACITY
NOS.
MAKE & YEAR OF LAST DATE OF

MANUFACTURING CALIBERATION
* 8.2 IF IN-HOUSE TESTING FACILITIES NOT AVAILABLE, INDICATE

SOURCE OF TESTING ALONGWITH THEIR FACILITIES & EXPERIENCE
SL.
NO
TEST
SOURCE
OF
TESTING
DESCRIPTION OF
FACILITY/ EQUIPMENT
& CAPACITY
APPROVAL OF EQUIPMENT/
PROCESS/PERSONNEL
QUALIFICATION
Note:
In case of outsourcing of major testing such as NDT, Electrical & Mechanical Testing,
no marks will be awarded. However, material composition testing by chemical
method from recognized laboratory shall not attract negative marking

ANNEXURE-II
Page 9 of 17
ORGANISATIONAL INFORMA TION

9.0
* 9.1
FINANCIAL INFORMATION FOR THE PREVIOUS FOUR YEARS

Year 2
Year 3
Year 4
Year 1
Parameter
(Years in ascending order, Money value in Rs. Lakhs )
NET WORTH (Share Capital
+Reserves)
Growth over previous year (%)
9.2
* 9.3
----------
LONG TERM DEBT / LOAN

DEBT EQUITY RATIO
Long term Debt (9.2)
Net worth
(9.1)
INVESTMENT IN:
Land & Building
9.4
Plant & Machinery

Other Fixed Assets
NET CURRENT ASSETS
a) Cash on hand
1
b) Account receivable
c) Inventories
Total
9.5*
CURRENT LIABILITY
a) Sundry creditors
b) Interest accrued but not due
2
c) Other liabilities
Total
* QUICK RATIO
CA - INVENT. {9.5(1)-9.5(1)c}
3
Current liability {9.5 (2)}
SALES
* 9.6
* 9.7
* 9.8
----------
PROFIT BEFORE TAX

----------
Whether the supplier has been referred to BIFR / NCLT /

any other Govt agency ( If YES , enclose details)
YES / NO
Whether the supplier is a potential sick company.( If YES ,

YES / NO
enclose details)
NOTE: 1. Copies of annual accounts (Balance Sheet) for the last four years (or from date of
incorporation which ever is less) along with audit report are to be submitted. The above details shall be
highlighted in the Balance Sheet.
2. Status of Tax assessments done under various laws (Income Tax, VAT/Sales Tax, Excise &
Service Tax, Custom) and details of disputes pending, if any, with these authorities to be
submitted.
* 9.9

ANNEXURE-II
Page 10 of 17
10. LIST OF ENCLOSURES (Tags to be put on enclosures) :
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
MEMORANDUM AND ARTICLES OF ASSOCIATION /

SOCIETY RULES AND BYE LAWS / PARTNERSHIP DEED/
PROFESSION TAX REGN & MUNICIPAL REGN.
Copy of certificate of following: PERMANENT ACCOUNT NO
CENTRAL SALES TAX REGN NUMBER
STATE SALES TAX / TIN NUMBER
EXCISE DUTY REGN NUMBER
EXCISE CONTROL CODE NUMBER
SERVICE TAX REGN NUMBER
REGN NUMBER OF CATEGORY AS PER MSMED ACT
ORGANISATION CHART
If registered with any other BHEL Unit,
LETTER OF REGISTRATION WITH BHEL UNIT
PROOF OF SUCCESSFUL EXECUTION OF ONE OR
MORE PURCHASE ORDERS
Letter of approval from ASME / NTPC / NPC / EIL / DGS&D
/ RAILWAYS /IBR / LLOYDS ETC
Accreditation certificate for
ISO: 9001
TOC of Quality System Manual
ISO : 14000
OHSAS , ISO 18000
Letter regarding technical collaboration
Experience List / Performance certificate
Balance Sheet for the last four years along with audit Report
Principals authorization in case of dealers/ agents
EFT Banks certificate
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES/ NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
I /WE GIVE THE UNDERTAKING THAT BHEL DRAWINGS & SPECIFICATIONs SHALL NOT BE
USED IN ANY WAY DETRIMENTAL TO THE INTEREST OF BHEL AND/ OR FOR SUPPLY OF ANY
MATERIAL, PRODUCT OR SERVICES DIRECTLY OR INDIRECTLY TO ANY OTHER CUSTOMER.
Maximum Marks = 50
Negative Marks = -13
Minimum Qualifying marks = 30

ANNEXURE-II
Page 11 of 17
FORM NO. SRF(I) 01

Part B (QUALITY SYSTEM):
Sl.
No
PARAMETERS
1*
Incoming Material Control

System
In process control
2*
3*
Manufacturing / Testing
Procedure Qualification
4*
Personnel qualification for 3

above.
5*
Calibration system
6*
System of Identification &

Traceability of materials,
tools, jigs, fixtures &
processed components, etc.
System of Storage,
Preservation , Painting &
packing
System of NCR disposition &
corrective preventive action
Customer complaints
handling system
7*
8*
9*
SYSTEM IN EFFECT
(Tick if exists & provide
evidences if ticked in
written procedure)
Written
Practice
Procedure
10* Safety measures
11
RECORDS
(Tick if
available &
submit
evidences)
REMARKS
Furnish a copy of system

and organization.
Furnish at least one work
instruction & record of
process control parameter
Procedure Qualification
specification may be
submitted
Record of Personnel
qualification (PQR) to be
submitted
Submit list of instrument
& their calibration status
Copy of procedure to be
submitted
Copy of procedure to be
submitted
Two copies of NCR &
CAPA
Submit list of customer
complaints & status for
the last three years
Submit copy of safety
system & Record of
accidents for last three
years
Any other quality initiative

ANNEXURE-II
Page 12 of 17
FORM NO. SRF(I) 01

Part B (QUALITY SYSTEM):
12. LIST OF ENCLOSURES
(i)
Copy of system of control incoming materials and organization chart
(ii)
Copy of at least one process control work instruction
(iii) Record of process control parameter
(iv)
Copy of at least one Procedure Qualification specification
(v)
Record of Personnel qualification (PQR)
(vi)
List of instrument & their calibration status
(vii) Copy of procedure for Identification & Traceability of materials, tools, jigs, fixtures &
processed components, etc.
(viii) Copy of procedure for Storage/ preservation/ painting & packing
(ix)
Copies of two NCRs and their CAPA.
(x)
List of customer complaints & status for the last three years
(xi)
Copy of safety system
(xii) Record of accidents for last three years
Maximum Marks = 25

ANNEXURE-II
Page 13 of 17 amdt.-04
FORM NO. SRF(I)01

Part C: TECHNICAL COMPETENCE
Technical competence shall be evaluated in two parts viz. common competence and product/
material category specific competence.
(i) COMMON TECHNICAL COMPETENCE
1. Supplier understands the product specification.

2. Supplier understands the inspection requirements.
3. Supplier has process capability to achieve the product
specification/dimensional requirement.
4.Supplier has experienced manpower to carry out
the job.
(0-3)
(0-2)
(0-3)
Marking
range, if
product
specific
technical
competency
not required
(0-8)
(0-5)
(0-8)
(0-2)
(0-4)
TOTAL MARKS OUT OF POSSIBLE
10
MARKING
RANGE
TECHNICAL COMPETENCE
( where design specification is given by BHEL )
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARK
S BY
BHEL
25
1. Design capability
2. Adequacy of quality assurance plan
3. Process capability for components
4. Adequate of testing
TOTAL MARKS OUT OF POSSIBLE Average of Total
(Total/3) = ---------
(0-3)
(0-2)
(0-3)
(0-2)
10
SYSTEM IN
EFFECT
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL
RECORDS
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL
PROCEDURE
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL
Marking range, if product

specific technical
competency not required
TECHNICAL COMPETENCE
(where performance specification is given by BHEL)
MARKING RANGE
OR
(0-8)
(0-5)
(0-8)
(0-4)
25
(ii) PRODUCT/ MATERIAL CATEGORY SPECIFIC TECHNICAL COMPETENCE

(Max Marks: 15)
Unit MISCC to structure the parameters to be considered for the technical competence
depending on material category. The score of individual parameter selected is to be decided by
MISCC. MISCC shall identify the requirement of enclosures to be furnished by supplier.
Product:
Sl.
Material
Tech Parameter
Suppliers
Remarks
No
category
response
To be filled up only on receipt of technical requirements/ specification, drawings, standards

from BHEL and to be sent to BHEL for further scrutiny. Enclose documentary evidence where
ever required.
LIST OF ENCLOSURES:
Maximum Marks = 25
# No marks is to be given by the supplier. Only supplier response along with supporting documents.

ANNEXURE-II
Page 14 of 17
Part D : SCORE SHEET

1. ORGANISATIONAL SOUNDNESS (for Manufacturers):
S.N.
1.
2.
PARAMETER
Whether all relevant information like ownership, PAN no.,
sales tax no., excise duty no., etc. submitted
3.4 YEAR OF COMMENCEMENT OF BUSINESS
3.
5.1 POWER BACKUP
4.
5.2 DOES THE COMPANY SELL ITS PRODUCT

DIRECTLY
6.1 REGISTERED WITH ANY OF BHEL
UNITS
5.
6.
7.
6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/

RAILWAYS/ IBR/ LLOYDS ETC
6.3 ISO 9001 ACCREDITATION
8.
6.4 ISO 14000
9.
6.5 OHSAS - 18000 ACCREDITATION
10.
6.6 TECHNICAL COLLABORATOR :

(FOREIGN OR INDIGENOUS)
6.7 R & D SET UP
11.
12.
13.
ACCREDITATION
6.12 PENDING LEGAL ISSUES ON TECHNO

COMMERCIAL ASPECTS WITH CUSTOMER
7.1 & 7.2 MANUFACTURING FACILITIES INCLUDING
OUTSOURCING
14.
7.3 RATIO OF OUTSOURCED COST

TO TOTAL PRODUCTION VALUE
15.
8.1 INSPECTION & TESTING

FACILITIES
16.
8.2 OUTSOURCING OF MAJOR TESTING FACIILTY

(Refer Note)
TOTAL
Maxm.
Marks
CRITERIA
Yes: 2
No: 0
More than 5 years : 2
1-5 years
: 1
Less than 1 year : 0
Yes
:1
No
:0
Yes
:1
No
:0
Yes (same item) : 2
Yes (another item) : 1
No
: 0
Yes
: 2
No
: 0
Yes
: 3
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: -5
No
: 0
Adequate
:3
Substantial
:2
Inadequate
:0
Less than 10%
:2
10 to 30 %
:1
More than 30%
:0
Adequate
:2
Substantial
:1
Inadequate
:0
Yes
: 0
No
: 1
Marks
Awarded
2
2
1
1
2
2
3
1
1
1
1
0
3
1
25
1. ORGANISATIONAL SOUNDNESS (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised

Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
S.N.
1.
2.
PARAMETER
Whether all relevant information like ownership, PAN no.,
sales tax no., etc. submitted (clause 6.0 of chapter V to be
referred in this regard)
3.4 YEAR OF COMMENCEMENT OF BUSINESS
Yes: 7
No: 0
3.
6.1 REGISTERED WITH ANY OF BHEL

UNITS
4.
6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/

RAILWAYS/ IBR/ LLOYDS ETC
6.3 ISO 9001 ACCREDITATION
5.
6.
6.12
PENDING LEGAL ISSUES ON TECHNO
COMMERCIAL ASPECTS WITH CUSTOMER
Maxm.
Marks
7
CRITERIA
More than 3 years :

1-3 years
:
Less than 1 year :
Yes (same item) :
Yes (another item) :
No
:
Yes
:
No
:
Yes
:
No
:
Yes
:
No
:
2
1
0
2
1
0
2
0
2
0
-5
0
2
2
2
2
0
Marks
Awarded

ANNEXURE-II
Page 15 of 17
Part D: SCORE SHEET

2. FINANCIAL INFORMATION (for Manufacturers):
S.N.
PARAMETER
1.
9.1 Growth of Net Worth over previous year (%)

Average of three years to be worked out
2.
9.3 DEBT EQUITY RATIO

Long term Debt (9.2)
Net worth
(9.1)
3.
9.5 QUICK RATIO

CA - INVENTORIES {9.5(1)-9.5(1)c}
Current liability {9.5 (2)}
4.
9.6 Growth in Sales over previous year (%)

5.
9.7 PROFIT BEFORE TAX
6.
7.
9.8 Whether the supplier has been referred to

BIFR / NCLT/ any other similar Govt agency
9.9 Whether the supplier is a potentially sick
company
TOTAL
Maximum
Marks
CRITERIA
More than 20 %
10 20 %
5 10 %
>0 & < 5%
0 or below
1:1
1.1 upto 1.5 : 1
1.6 upto 2.0 : 1
2.0 & above : 1
1:1
1 : 1 upto 1.5
1 : 1.5 upto 1.75
1 : 1.75 upto 2.5
1 : > 2.5
More than 35%
20 -35 %
10 20 %
5 10 %
>0 & < 5%
0 or negative
More than 20 %
10 20 %
5 10 %
>0 & < 5%
0 or below
Yes:
-5
No :
0
Yes:
-3
No :
0
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
5
4
3
2
0
5
4
3
2
5
4
3
2
0
5
4
3
2
1
0
5
4
3
2
0
Marks
Awarded
0
0
25
Note: If the supplier is new in business and does not have past data, then the evaluation will be
done on the basis of information provided by him and will be decided by MISCC.
2. FINANCIAL INFORMATION (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
S.N.
PARAMETER
1.
9.6 Growth in Sales over previous year (%)

2.
9.7 PROFIT BEFORE TAX

Maximum
Marks
CRITERIA
More than 35% :
20 -35 %
:
5 - 20 %
:
>0 - 5 %
:
0 or negative
:
More than 20 % :
5 20 %
:
>0 5 %
:
0 or below
:
5
4
3
2
0
5
4
3
0
Marks
Awarded

ANNEXURE-II
Page 16 of 17

3. QUALITY SYSTEM :
S.N.
PARAMETER
1.
Incoming Material control System
2.
Process control
3.
Manufacturing / Testing Procedure

Qualification
4.
Personnel qualification
5.
Calibration system
6.
System of Identification &

Traceability of materials, tools,
jigs, fixtures & processed
components, etc.
System of Storage/ preservation/
painting & packing
7.
8.
System of NCR disposition &

corrective preventive action
9.
Customer complaints handling

system
10.
Safety measures
TOTAL
CRITERIA
System availability : Yes: 1
No : 0
Maxm.
Marks
1
Availability of Organisation chart

Yes: 1
No : 0
Work instruction
available:
Yes: 1
No : 0
Record of process
Control :
Available : 2
Partial record : 1
Not available: 0
Procedure Qualification Specification :
Adequate : 3
In adequate: 1
Not available : 0
Record of PQR:
Adequate : 3
In adequate: 1
Not available : 0
Adequate : 3
In adequate: 1
Not available : 0
Procedure available :
Adequate : 2
In adequate: 1
Not available : 0
Procedure available :
Adequate : 2
In adequate: 1
Not available : 0
Two copies of NCR & CAPA
Available :2
Not available : 0
System available :
Yes: 1
No : 0
Complaints registered & resolved : 2
Complaints registered & partially
resolved
:1
Complaints not registered
or not resolved
:0
System available :
Yes: 1
No : 0
Record available :
Yes: 1
No : 0
1
2
1
1
25
Marks
Awarded

ANNEXURE-II

4. TECHNICAL COMPETENCE
Maximum Marks
(1)
Marks obtained
(2)
A. Common Technical Competence

And/ or
B. Product Specific Technical Competence
Column no. 1 to 4 to be filled by MISCC before sending to supplier. Column no. 5 to be filled by BHEL certified
Assessor after evaluation of supplier response.
Sl. No
(1)
Parameter
(2)
Scoring criteria
(3)
Maximum Marks
(4)
Sub-Total
15
TOTAL (A+B):
SUMMARY:
25
Sl.
No
1.
2.
3.
Criteria
Organisational Soundness
Financial Information
Quality System
Technical Competence
TOTAL
Maxm
Marks
50
Qualifying
25
25
100
15
15
60
marks *
30
Marks
obtained
Marks obtained
(5)
Recommendation for
registration
Recommended :
Permanent code
/Development code/
Trial code
Not recommended
*Minimum Qualifying Score in Each category shall be 60%.

REGISTRATION CRITERIA:
Sl.
No
1.
2.
Score
Recommendation
More than 90
Supplier is to be registered and given Permanent code,

Normally no visit is called for.
Supplier may be visited if recommended by MISCC or to
be registered and given permanent code.
Supplier may carry out suggested improvements if
advised by MISCC Suppliers visit is mandatory. Trial/
Development code may be given.
Not to be registered
>75
<=90
>=60
<=75
3.
4.
Less than 60
Note: Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales
office or Subsidiary of registered foreign principal are to be awarded marks on pro-rata basis and
registered accordingly.
Signatures: MISCC and Suppler Evaluation Team (in case of visit)

1)
2)
3)
4)
5)
6)
Annexure-III
GUIDELINES TO FOREIGN SUPPLIERS
FOR FILLING UP SUPPLIER
REGISTRATION FORM
1.
2.
3.
Document No.
Revision No.
Page No.
AA:MM:SR:01
01
I of II
Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New
Supplier Required) to know more about the requirement of new suppliers for various items in our units.
Registration Form no. SRF(F)01 may be obtained from BHEL website www.bhel.com.
Application for registration, with a covering letter detailing where your products can find application (if
possible) in BHEL unit(s), should be sent to:
Supplier Development Cell
Unit Name:
Bharat Heavy Electricals Ltd.
City:
India
4.
In case registration is being sought in multiple units of BHEL, please send the separate application to
each unit.
5.
Any clarification with respect to procedure for registration may be obtained from the
Supplier Development Cell of respective BHEL unit.
6.
All columns are to be filled up properly in the space provided for. Wherever it is not applicable, mention
it as Not Applicable. The form is to be signed by the authorised signatory and submitted in original.
7.
Please attach separate sheet if the space provided is insufficient. For any other information also, separate
sheet may be attached.
8.
Any information / clarification required by BHEL during processing of registration must be given
expeditiously.
9.
Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and
all enclosures are numbered & list of enclosures is given as required.
10. As multiple copies of the application forms are required for processing at our end, please do not spiral
bound the application forms or its enclosures and instead send them in two hole clip flat file.
11. Please fill up the check- list given on next page and send along with the Supplier Registration Forms to
BHEL.
12. Please note that if you are registered and participate in Tender process and qualify to get order from
BHEL, your performance based on Quality of your product, delivery performance and service rendered
will be evaluated inline with Chapter VI.
13. If you are attaching a document in a language other than English, a self attested English translated
document may please be also attached.
Annexure-III
CHECK-LIST FOR FOREIGN
SUPPLIERS REGISTRATION FORM
S.N.
Document No.
Revision No.
Page No.
Check-Point
AA:MM:SR:01
01
II of II
Yes/No
1.0
Information against all points in the Supplier

Registration Form has been given.
2.0
Authoristion letter has been enclosed (in case of Indian

representative)
3.0
Banker's certificate has been enclosed
4.0
Are you an ISO: 9001 accredited supplier?
4.1
If yes, have you enclosed copy of ISO 9001

accreditation certificate & "Table of Contents of your
Quality Manual?
4.2
If no, have you enclosed written down procedure /

manual of Quality Management System?
5.0
Have you enclosed experience list/ performance

certificate ( as per sl. 3.0 of the form SRF(F) 01 )
6.0
List of enclosures has been furnished ( as per Sl 5.0 of

the form SRF(F) 01)
7.0
All the parts of the form & enclosures have been signed
by Authorised Signatory.
8.0
D&B Report/ Creditreform report etc. has been

attached.
Signature & seal

Date :
Note : This check list is to be attached with the filled up Supplier Registration Form.
BHARAT HEAVY ELECTRICALS LIMITED , INDIA

ANNEXURE- III
FORM NO. SRF(F)01 : (FOREIGN SUPPLIER)
Page 1 of 2
ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED
SIGNATORY
1.0 GENERAL INFORMATION :
1.1 NAME OF SUPPLIER :
(TO BE REGISTERED)
1.2 SUPPLIER ADDRESS :
(TO BE REGISTERED)
E - Mail
TELEPHONE
: (Landline)-
WEB SITE
Mobile
1.3 DETAILS OF FACTORY / WORKS :

ADDRESS
E - Mail
TELEPHONE
: (Landline)-
Mobile
1.4 DETAILS OF MARKETING REPRESENTATIVE (OUTSIDE INDIA , IF ANY)

ADDRESS
E - Mail
TELEPHONE
: (Landline)-
Mobile
1.5 DETAILS OF INDIAN REPRESENTATIVE, IF ANY : ( Attach authorisation letter )

NAME :
ADDRESS
E - Mail
TELEPHONE
: (Landline)-
Mobile
1.6 CHIEF EXECUTIVE :

1.7 YEAR OF ESTABLISHMENT :
SUPPLIERS AUTHORIZED SIGNATORY
BHARAT HEAVY ELECTRICALS LIMITED , INDIA

ANNEXURE-III
FORM NO. SRF(F)01 : (FOREIGN SUPPLIER)
1.8 YEAR OF COMMENCEMENT OF BUSINESS :

1.9 PRODUCTION CAPACITY PER ANNUM (details of major manufacturing/ testing facilities to be given) :
1.10 PARTICULARS OF PRODUCTS INCLUDING SPECIFICATION AND RANGE OFFERED
FOR REGISTRATION : ( ATTACH BROCHURES AND CATALOGUES )
1.11 NAME (S) OF BANKERS
1.12 BANKERS CERTIFICATE AS TO CREDITWORTHINESS OF THE CLIENT

(Enclose Certificate ) :
1.13 PORT OF LOADING
1.14 NEAREST AIRPORT
1.15 Report from D&B/ Creditreform etc. (As per Cl. 7.1 of Chapter V) (MANDATORY):
2.0 FINANCIAL INFORMATION : (FOR LAST 3 YEARS)
PARAMETER
ANNUAL TURN OVER
PROFIT AFTER TAX
YEAR -1
YEAR -2
YEAR -3
( COPY OF AUDITED ANNUAL ACCOUNTS FOR LAST 3 YEARS TO BE ENCLOSED)

3.0 QUALITY MANAGEMENT SYSTEM :
3.1
IS THE COMPANY ISO:9001 CERTIFIED : YES / NO
3.1.1
3.1.2
IF YES, ENCLOSE COPY OF CERTIFICATE & TABLE OF CONTENTS OF QUALITY MANUAL.

IF NO, ENCLOSE QUALITY MANANGEMENT SYSTEM OR WRITTEN DOWN PROCEDURE
4.0 EXPERIENCE LIST/ PERFORMANCE CERTIFICATE FOR OFFERED / SIMILAR ITEMS :

(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR OFFERED /
SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR WHICH REGISTRATION HAS
BEEN SOUGHT AND WITH WHOM YOU HAVE CONTINUOUS BUSINESS SINCE
LAST THREE YEARS )
5.0 IF REGISTERED IN ANY OTHER UNIT OF BHEL, PLEASE PROVIDE DETAILS:
6.0 ANY OTHER INFORMATION:
7.0 LIST OF ENCLOSURES :
(BROCHURES, CATALOGUES, TECHNICAL LITERATURE ETC.)
Signature & Seal

AUTHORISED SIGNATORY
E Mail
TELEPHONE : (Landline):
Mobile :
DATE
NAME
DESIGNATION
Annexure VI
Annexure-VI
Guidelines to Contractors
filling up the Registration Form
1.
2.
3.
Document No.
Revision No.
Page No.
AA:MM:SR:01
01
I of II
Registration Form may be obtained from BHEL website www.bhel.com.

Any clarification with respect to procedure for registration may be obtained from the
Supplier Development Cell of respective BHEL unit/ Power sector Region.
The Contractor Registration Form has three sections:
Section-I: COMPANY PROFILE AND GENERAL INFORMATION
Section-II : RESOURCES OWNED BY THE COMPANY
Section-III : WORK EXPERIENCE
For each of the Work experience format filled up, the following needs to be attached:
i) Self attested Copy of Work Order/Award letter and allied documents containing
interalia (a) Brief Description of work, (b) Value of Contract (c) Time schedule
ii) Completion Certificates (Any one of the following):
a) Self attested copies of Work Completion Certificates issued by Owner or agency
who has awarded the contract. BHEL reserves the right to verify the autheticity
of the document from the originator. Hence kindly see that all contractual details
are available in the completion certificates to lend easy verification if required.
b) Self attested copies of Protocol signed by Client and Owner, indicating the
completion/achievement/execution of the Milestone achieved
c) Self attested copies of Final Bill verified by Client/Customer which indicates
the Quantum of work not less than that specified in Basic QR
d) Documentary evidence issued by Owner/Client, indicating the progress of Work
achieved not less than that specified in the Basic QR even if the total contract is
not completed/closed
iii) Relevant documents for each WORK EXPERIENCE format being filled up are to
be submitted.
4.
5.
6.
7.
8.
All columns are to be filled up properly in the space provided for. Wherever it is not
applicable, please mention Not Applicable. The form is to be signed by the authorised
signatory.
A separate sheet may be attached if the space provided is insufficient or additional
information is to be given. Please put proper identification tag on the separately attached
sheet.
Any information / clarification required by BHEL during evaluation must be given
expeditiously.
Please ensure that all required enclosures are attached with the filled up Supplier Registration
Form and list of enclosures is given as required.
Incomplete forms will be rejected.
9.
Please fill up the

Forms to BHEL.
check- list given below and send along with the Supplier Registration
10.
Please note that if you are registered and participate in Tender process and qualify to get order from
BHEL, your performance based on Quality of your product, delivery performance and service
rendered will be evaluated inline with Annexure VIII (page 4 of 4).
11.
If you are attaching a document in a language other than English, a self attested English
translated document may please be also attached.
Annexure VI
Annexure-VI
Document No.
Check List for
Revision No.
Contarctor Registration Form
Sl.No.
Page No.
AA:MM:SR:01
01
II of II
Check-Point
Yes/No
1.
Information against all points under Organizational

Information has been given.
2.
All enclosures and supporting documents have been enclosed.
3.
Technical requirements, specifications, drawings ,standards

have been received from BHEL before filling up Technical
Competence.
4.
All the parts of the form & enclosures have been signed by
Authorised Signatory.
Signature & seal

Date :
Note: This check list is to be attached with the filled up Contractor Registration Form.
Annexure VI
Page 1 of 10

CONTRACTOR REGISTRATION FORM
SECTION-I: Company Profile & Organisational Information

1.1 GENERAL INFORMATION
Sl No
Detail/Particulars
1.1.1
Name of Company seeking Registration:-
1.1.1a
Work description/package for which registration is sought.
1.1.2
Date of Incorporation/Establishment :(Please attach Certificate of Incorporation)
1.1.3
Registered Office Address:-
1.1.4
Tel No :
Fax No :
Email ID:
Web site :
Head Office Address:-
1.1.5
Tel No :
Fax No :
Email ID:
Web site :
Mailing Address:-
1.1.6
Tel No :
Fax No :
Email ID:
Web site :
Officer to be contacted for clarification on CONTRACTOR
Empanelment:Name & Address
Tel No :
Fax No :
Email ID:
Remarks by BHEL, if any
Package code to be
given by BHEL
Annexure VI
Page 2 of 10

Remarks by BHEL, if any

1.1.7
i
Branches:Address:-
ii
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Address:-
iii
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Address:-
1.1.8
i
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Sister Concerns if any:Address:-
ii
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Web site
:
Address:
Contact Person:
Tel No
:
Fax No
:
Email ID
:
Web site
:
Annexure VI


1.2 OWNERSHIP INFORMATION
1.2.1 TYPE OF COMPANY
Documents to be submitted
(please tick any one applicable)
i
Govt of India Undertaking
ii
State Govt Undertaking
iii
Public Limited Company
iv
Private Limited Company
Co-operative Society
vi
Partnership Firm
vii
Proprietorship
viii
Any Other (specify)
1.2.2
Remarks by BHEL,
if any
Memorandum and Articles of Association

Memorandum and Articles of Association
Society Rules and Byelaws
Partnership deed
Professional Tax Registration &
Municipal Registration
Supporting docuemnts
DIRECTOR/PARTNER/OWNER/PROPRIETOR Position Held In Company

INFORMATION
Remarks by BHEL,
if any
i
ii
iii
iv
1.2.3
DIRECTORS / PARTNERS, IF RELATED TO ANY BHEL EMPLOYEE.

NAME
:
STAFE NO.
:
DESIGNATION
:
Unit & DEPARTMENT
:
RELATIONSHIP
:
1.2.4
IF ANY EX-BHEL PERSONNEL IS EMPLOYED BY THE COMPANY, MENTION HIS /

HER DETAILS OF LAST POSTING.
NAME
STAFF NO.
DESIGNATION
UNIT & DEPARTMENT
DATE OF LEAVING SERVICE
:
:
:
:
:
Annexure VI
Page 4 of 10


1.3 REGISTRATION PARTICULARS
Sl
Description ( PLEASE INDICATE PARTICULARS
No
Required for
IN THE SPACE PROVIDED FOR EACH)
a
All categories
INCOME TAX (PERMANENT AC NO):b
SERVICE TAX REGISTRATION
Sales Tax VAT Registration Number and Date :
Documents to
be submitted
Copy of Certificate
All Categories
Copy of Certificate
As applicable
Copy of Certificate
As applicable
All categories
As applicable
As applicable
All categories
Copy of Certificate
1
2.
3.
4.
5.
PF Registration
CPWD/Government Organisation
As applicable
Copy of Certificate
Geological Survey Of India/Equivalent
For Geo Tech

Investigationsetc
Copy of Certificate
IBR
For Boiler and

IBR Piping
Copy of Certificate
Contractorship License for Electrical Works (from

any State/Union Territory of India)
For Electrical
Works
Copy of Certificate
1.4
MANPOWER
Organisation Strength ( In number):

(please submit Organisation Chart)
List of Key Persons on rolls of the Company

Category
i
ii
iii
iv
v
vi
vii
Resident Managers/Resident Engineers

Site Engineers (Erection &
Commissioning)
Site Engineers (Quality)
Site Safety Co-ordinators
Site Supervisors
Skilled Workmen
Others
Remarks by BHEL, if
any
Copy of Certificate
Copy of Certificate
Copy of Certificate
Copy of Certificate
Remarks by
BHEL, if any
No of
persons in
the Company
Qualification
Total work
experience
Remarks by
BHEL, if any
Annexure VI
Page 5 of 10

1.5
A

OTHER PARTICULARS
Registration with BHEL Registration/
Empanelment
and Other Firms
Number
Registration/ Empanelment
valid upto
Document to
be submitted
BHEL/Northern Region
Documentary
evidence
ii
BHEL/Eastern Region
iii
BHEL Southern Region
iv
BHEL Western Region
Documentary
evidence
Documentary
evidence
Documentary
evidence
Electricity Boards
Documentary
evidence
vi
NTPC/other Public
Sector/Private Sector
Documentary
evidence
vii
PWD/Railways
Documentary
evidence
Remarks by
BHEL, if any
BANKING DETAILS OF COMPANY

Information of Bank Account of Company
The following information of Bank Account of the Company, duly
endorsed by the Bank (required for Electronic Fund Transfer
EFT/RTGS) is to be submitted
1.
2.
3.
4.
5.
6.
7.
8.
9.
Name of the Company

Name of Bank
Name of Bank Branch
City/Place
Account Number
Account type
IFSC code of the Bank Branch
MICR Code of the Bank Branch
Details of other Bankers (for reference purpose only)
NOTE :
CONTRACTORs who have already submitted the above information are requested to
submit a copy of the same
Document to be
submitted
Information of Bank
Account of the Company,
duly endorsed by the Bank
Remarks by
BHEL, if any
Annexure VI
Page 6 of 10

1.6
QUALITY SYSTEMS
Accreditation to ISO 9001
Accreditation to ISO 14000
Accreditation to OHSAS 18000
In House Quality Systems
Certificate Number
and Valid upto
Document to be submitted
Remarks by
BHEL, if any
Copy of accreditation certificate OR Copy

of Table of Contents of Quality Manual
Copy of quality mannual .
1.7 FINANCIAL INFORMATION FOR THE PREVIOUS THREE YEARS

Sl No
Financial Information
Financial Value in Rupees in

Lakhs (Audited)
Year
i
ii
Value in Rupees in
lakhs
Remarks by BHEL, if
any
NET WORTH (Latest)

Paid up Share Capital# + Reserves
SALES/TURN OVER
(Last three Financial Years)
Average
iii
CASH PROFIT (PAT + Non Cash

Expediture viz Depreciation)
(Last three Financial Years)
iv
Whether CONTRACTOR has been referred to BIFR/NCLT/ any other similar

Govt. Agency (If YES enclose details)
YES/NO
Whether CONTRACTOR is a potential sick Company

(If YES enclose details)
YES/NO
vi
Copies of Audited Annual Accounts (Balance Sheet, P&L Account, Cash

flow statement) for the last three (3) years to be submitted.
vii
Status of Tax assessments done under various laws (Income Tax,

VAT/Sales Tax, Excise & Service Tax, Custom) and details of disputes
pending, if any, with these authorities to be submitted.
Legend:
# : Share Capital OR Partnership Capital OR Proprietor Capital as the case may be
Annexure VI
Page 7 of 10
SECTION-II: Resources owned by the company

RESOURCES
A) TOOLS & PLANTS, MACHINERY OWNED BY COMPANY
SL NO
Description of T&P, Machinery
Make
1. Please indicate all important T&Ps, Machinery owned by Company

2. Please use additional sheets if required
Capacity
Year
Quantity
Remarks
Annexure VI
Page 8 of 10

B)

INSPECTION, MEASURING AND TESTING EQUIPMENTS OWNED BY COMPANY

SL NO
Description of T&P, Machinery
Make
Capacity
Year of make
1. Please indicate all important Inspection, Measuring and Testing Equipments owned by Company
Quantity
Next Calibration due
Remarks
Annexure VI
Page 9 of 10


C)
SL NO
TIEUPS or RATE CONTRACTS ENTERED INTO BY THE COMPANY FOR PROVIDING VARIOUS SERVICES WHICH THE
COMPANY PROPOSES TO INDICATE
SERVICES FOR WHICH TIEUPS / RATE
CONTRACTS ENTERED FOR PROVIDING
SERVICES
PLEASE INDICATE WHETHER

SHORT TERM ( 1 YEAR) OR
LONG TERM (ABOVE 1 YEAR)
1. Please indicate all important Tie Ups enterd by Company for providing various services
Remarks
Annexure VI
Page 10 of 10

SECTION III: Work Experience
(use separate sheet for each CATEGORY/CODE)
WORK EXPERIENCE (in the last 5 years period ending on the date of submission of Application)
( use additional sheets if required)
GROUP
Sl
no
Full Postal
Address of Client
and Officer in
Charge
(i)
1
PACKAGE
Brief description of Work &

Quantities
(ii)
CATEGORY
Work Order No
and date
(iii)
Value of
Contract in
Rupees in
Lakhs
(iv)
Time
schedule
(in
months)
(v)
CODE
Contractual Actual
Present
Date of
date of
Status
Completion completion (of
ongoing
job)
(vi)
(vii)
(viii)
Documents
attached in
support of
columns (i)
to viii)
(ix)
Annexure VII
Page 1 of 4
CONTRACTOR EVALUATION
Part A : ORGANISATIONAL SOUNDNESS
Sl.
No.
1
QUALIFICATION
CRITERIA
(MANDATORY)
PARAMETER
NET WORTH:
(from audited figures for the
LATEST FINANCIAL YEAR)
Positive networth
SALES/TURN OVER :
(from Audited Accounts of last
three FINANCIAL YEARS)
Average annual turnover of

last 3 years should be more
than 30% of estimated value
of work
EVALUATION BY BHEL (MARKS)

Criteria
Yes :30
No :00
Maximum
Marks
30
Criteria
Avg. TO >= 50%
: 60
Avg. TO<50% >= 30% : 50
Avg. TO < 30%
: 00
Marks
awarded
Maximum
Marks
60
Marks
awarded
Code & Category:

i
ii
iii
iv
v
vi
vii
viii
3
Criteria
Maximum
Marks
10
Marks
awarded
Current Ratio =
(Current Assets/
Current Liabilitites)
Current Ratio
(=>1.5:1)
:10
(=>1.25 < 1.5:1) :05
(<1.25:1)
:00
OR
OR
OR
Quick Ratio =
{(Current Assets
Inventories)/ Current
Liabilitites}
Quick Ratio
BIFR/NCLT case OR SICK
Should NOT have been

referred to BIFR/NCLT or
declared SICK by any
Statutory Authority
(=>1.25:1)
:10
10
(=>1:1)
:05
(<1:1)
:00
Note: Please take maximum marks obtained out of
the above parameters.
If yes, then not qualified.
If no, marking as per above parameters
Remarks, if any :
Signature of evaluation committee:
QUALIFIED
(Total Marks: 100)
(Min. Qualifying Marks: 60)
NOT QUALIFIED
Annexure VII
Page 2 of 4
Part B: QUALITY :
Sl.
No.
1
PARAMETER
Ability to deliver Quality
Services in terms of Evidence
of Quality Assuarance within
the Organisation on the basis
of
various
information
available in the application OR
on reports from existing Sites
OR reports from Previous
Works.
QUALIFICATION CRITERIA
1.
2.
3.
4.
5.
EVALUATION BY BHEL
(MARKS)
Criteria
Submission of
Completion
Reports/ certificate
Worked satisfactorily with any
BHEL Units/Power Sector
Regions for similar jobs/works
CONTRACTOR
having
business with 3 or more
Customers
Having continuous business in
the last 3 years
YES :20
No :00
YES :20
No :00
ISO 9001/ 14000 and OHSAS

18000 accreditation
Maximum
Marks
20
Marks
awarded
20
YES :20
No :00
20
YES :20
No :00
20
YES :20
No :00
20
NOTE: If any of the above 3 Qualification Criterias are met, the Contractor
can be treated as Qualified for Part B.
CONTRACTOR evaluation for QUALITY (tick which ever applicable)
QUALIFIED
(Total Marks: 100)
Remarks, if any :
NOT QUALIFIED
Annexure VII
Page 3 of 4
Part C: TECHNICAL:
EVALUATION BY BHEL (MARKS)

Sl
no
PARAMETER
BASIC REQUIREMENT
Criteria
QUALIFICATION
CRITERIA (MANDATORY)
Yes
:80
No
:00
Should fulfil the BASIC Code & Category:
REQUIREMENT
for
the i
subject CATEGORY/WORK for
which empanelment is sought
ii
Maximum
Marks
80
Marks awarded
Maximum
Marks
10
Marks awarded
iii
Note:
To be evaluated for every work
for
which
Empanelment
sought and given suitable
code.
iv
v
vi
vii
viii
ix
x
Adequacy
of
T&P,
Machinery (owned by the
Company)
Adequately available OR
Available for the major part
Adequacy of Inspection,
Measuring and Testing
Equipments (owned by
the Company)
Adequately available OR
Available for the major part
Remarks, if any :
QUALIFIED
(Total Marks: 100)
5
Criteria
Yes
No
Yes
No
:10
:00
:10
:00
10
NOT QUALIFIED
Annexure VII
Page 4 of 4
Part D: FINAL RECOMMENDATION
Name of CONTRACTOR
Table-1 CRITERIA for CONTRACTOR EMPANELMENT (for each PACKAGE/CODE)
SUMMARY:
Sl.
No
1.
2.
3.
Criteria
Maxm Marks
Qualifying marks *
100
100
100
300
60
60
60
180
Organisational Soundness
Quality
Technical Capability
TOTAL
Marks obtained
*Minimum Qualifying Score in Each category shall be 60%.

ASSESSMENT CRITERIA
Sl no
Evaluation of
CONTRACTOR for
Empanelment
Organisational
Soundness
Quality
Technical Capability
RECOMMENDED
QUALIFIED
QUALIFIED
QUALIFIED
NOT RECOMMENDED
Table-2
Sl
No
1
2
3
4
5
6
7
8
9
10
IF NOT QUALIFIED FOR EVEN ANY ONE OF THE ABOVE ASPECTS
RECOMMENDATION FOR EMPANELMENT OF CONTRACTOR

GROUP
PACKAGE
CATEGORY
CODE
Recommendation
of BHEL
EVALUATION OF CONTRACTOR
PERFORMANCE
Annexure VIII
PAGE 1 OF 4
NOTE: This Evaluation Should be done EVERY QUARTER by the respective Regions for all contracts
under executions.
GENERAL
Reporting Period
Name of Site
Name of Sub-Contractor
Contract No./ LOI No. & Date
Name of work
Contract start date
I. As per Contract
II. Actual date of start
Completion Status
I. Physical completion in %age
II. Running Bill amount paid in %age of Contract Value
Scheduled completion time
Actual date of completion
Awarded Contract Value
Final Contract value
PERFORMANCE
Annexure VIII
PAGE 2 OF 4
MAX. SCORE
1.0 QUALITY
1.1
Amenability to Quality System
1.2
Adherence to Quality Standards
1.3
Preventing recurrence of defects/complaints
1.4
Finishing and aesthetics
1.5
Housekeeping
1.6
Rating of Quality officer for quality control of job
2.0 DELIVERY
2.1
Achievements vis a vis Requirements/Commitments
2.2
Timely Deployment of Manpower
2.3
Timely Deployment of T&Ps and IMTEs
2.4
Timely arrangement of consumables
3.0
MANPOWER
3.1
Experience and Job knowledge of Supervisory personnel
3.2
Aptitude of supervisory Personnel

(w.r.t. Attitude, initiative, leadership, cooperativeness etc)
3.3
Adequacy of manpower (work force) deployed
3.4
Competence of manpower (work force) deployed
4.0
4.1
4.2
4.3
4.4
5.0
T&Ps, IMTEs & CONSUMABLES

Adequacy of T&P & IMTEs as per site requirement
Condition of T&P & IMTEs
Ensuring fitness & calibration of T&P & IMTEs
Adequacy of consumables as per site requirement
5
5
5
5
SITE INFRASTRUCTURE AND SERVICE
5.1
Site organization vis a vis commitment
5.2
Readiness to rectify defects
5.3
Providing support documents and records
5.4
Speed of response
5.5
Cooperativeness in delivering and implementing improvement

measures
5.6
Approachability of top management during critical requirements

and its cooperation
SCORE OBTAINED
PERFORMANCE
Annexure VIII
PAGE 3 OF 4
MAX. SCORE
6.0
SITE FINANCE
6.1
Regularity in payment to staff and workers
6.2
Financing Site Operations
7.0
HSE (Health Safety & Environment) & SA (Social
Accountability)
7.1
Health & Safety awareness among employees
7.2
Rating of Safety Supervisor on HSE Aspects
7.3
7.2.1 Experience and Job knowledge of Safety Supervisor
7.2.2 Rating of Safety Supervisor for controlling safety at site
Quality & usage of Safety gadgets

7.3.1 Personal Protective Equipments (PPE)
7.3.2 Use of Safety Equipments & Safety in Equipments(Safety Net, Toe

guard, Proper earthing, fire-fighting equipments etc.
7.4
Use of Safety Posters
7.5
Compliance to Social Accountablity Norms
7.6
Rating based on Feed back of HSE & SA Audits
8.0 OTHERS
8.1
Concern for employees welfare and health (like first aid)
8.2
8.4
Compliance to statutory requirements, state and local

laws/regulations
Tendency of taking undue advantage by interpreting contract
clauses in their favour (Score 5 for no tendency)
Understanding of contract (scope & contract clauses)
8.5
Planning of work activities (Monthly/Weekly/Daily)
8.6
Submission of Monthly/Weekly/Daily reports
8.3
5
5
SCORE OBTAINED
PERFORMANCE
Annexure VIII
PAGE 4 OF 4
EVALUATION
Max score
Score obtained
Weightage factor
Quality
30
0.40
Delivery
20
0.75
Manpower
T&Ps, IMTEs &
Consumables
Site Infrastructure &
Service
Site Finance
20
0.60
20
0.75
30
0.40
10
1.10
HSE & SA
40
0.35
Others
30
0.30
Weighted Score
Total Weighted Score

Any detail which Construction Manager wants to share with management
Less
a) Score for accidents attributable to Contractor during the reporting
period (Major @ 3 Minor @ 1)
Major Accidents ----- Fatal , Permanent Disability,
Major Damage to Equipment
Minor Accidents ----- All Others
(-)
Net Weighted Score (OUT OF 100 ) :

Overall Performance evaluation:
Net Weighted Score
80% and Above
Between 60% To 80%
60% and Below
Good/Satisfactory/Unsatisfactory
- Good
- Satisfactory
- Unsatisfactory
Dated:
Section Head/Site Engineer
Specific Recommendation of Construction Manager;
Construction Manager
FOR SUB CONTRACT DEPTT.
Dated:
Head (S/C)
GM/PROJECTS
Note: This summary evaluation sheet is to be sent to Contractor after every evaluation.

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SUPPLIER EVALUATION,

APPROVAL & REVIEW

SUPPLIER REGISTRATION AND ASSESSMENT PROCEDURE

SUPPLIER REGISTRATION AND ASSESSMENT

Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised

Parameters marked with * in SRF carry scores.

Supplier Registration Process:

Recommended guidelines for dealing against each of above situation.

- Part C - specific Technical Competence, if required, to be filled later on

Quality System will be judged on the following aspects:

Incoming material control

Supplier can be considered provided he makes improvements in the indicated areas.

Cycle Time for Supplier/ Contractor Registration:

One time code:

Suppliers with one time code shall not be included in PMD.

1.2 (ii) Trial Code:

Treatment of existing suppliers

Existing development code/ trial code suppliers in PMDs :

Treatment of existing suppliers of Power Sector

REGISTRATION OF OTHER CATEGORIES OF SUPPLIERS

Sister Unit Registered Suppliers (SURS)

Collaborator Registered Suppliers

Registration of suppliers of national/ international reputation

Registration of suppliers, as explained above, shall be done on exception basis.

Registration of Foreign Suppliers

critical nature of item involved or other similar consideration

Depending on customers requirement or criticality of system/ sub-system/ packages, it may be necessary to

Identification of critical systems and packages by concerned MISCC/ SRC.

Material Identification & Supplier Control Committee

Supplier Registration Committee (for Power Sector Regions)

Supplier Registration Form

Trained & Certified Assessor

Manufacturer recommended by Collaborator

Sister Unit Registered Supplier

All Manufacturing units, PS-Regions and Divisions.

Constituting Authority (CA)

As defined in 3.1 of Chapter-I

REGISTRATION MATRIX FOR SUPPLIERS OF VARIOUS TYPES

SURS with permanent

SRF not required,

Exceptional cases only

One Time Code

One time code will be

One time code will be

SUPPLIER PERFORMANCE MONITORING AND RATING SYSTEM

Quality Rating (QR):

(Q1 + 0.75 x Q2 + 0 x Q3) x 60

Delivery Rating (DR):

Delay is calculated as per PO delivery terms.

Usage of Supplier Performance Rating:

BHEL may consider award appreciation/ commendation letter

Feed back to suppliers regarding performance rating:

Supplier Registration Procedure and relevant formats are available on www.bhel.com.

REGISTRATION OF CONTRACTORS FOR PS REGIONS AND SIMILAR WORKS IN

SUPPLIER REGISTRATION STATUS REPORT

Part E: Status of supplier application for registration *

* To be updated Every month and put on Unit's website

SUPPLIER RATING FEEDBACK FORM

General Remarks, if any :

Document No. AA:MM:SR:01

GUIDELINES TO INDIAN SUPPLIERS

Registration Form may be obtained from BHEL website www.bhel.com.