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Requirements
Contact us
Please contact the Exams Processing Unit (Special Circumstances) if you have any queries about applications for
Special Arrangements or Special Considerations.
Helpdesk
Please see the support website:
support.cambridgeenglish.org
This website answers many frequently asked questions, includes information and updates, and contains
instructions and information on running our exams. You can also use it to contact our Helpdesk by submitting a
query or instant messaging with a Helpdesk Analyst.
You can also reach the Helpdesk at:
Email: helpdesk@cambridgeenglish.org
Tel: +44 1223 553997 (for urgent queries)
Postal address
Cambridge Assessment DC10
Hill Farm Road
Whittlesford
Cambridge CB22 4FZ
United Kingdom
When contacting us, always include your centre number in the subject line. This will speed up the processing of
your query.
Contents
1 Introduction
Special Consideration
2.1
Reasons to apply for Special Consideration
2.2 How to apply for Special Consideration
2.3 Confirmation of application
2.4 What Special Consideration will be given?
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Special Arrangements
3.1
Identifying candidates who require Special Arrangements
3.2 Deadlines for Special Arrangements applications and how to apply
3.3 Medical evidence in support of requests for Special Arrangements
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Regulations for the use of computers/word processors and other forms of access technology
6.1 Introduction
6.2 General principles
6.3 Application for provision
6.4 Code of practice and procedures
6.5 Responsibilities of the centre
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1 Introduction
Throughout this booklet, You means the centre and/or the Centre Exams Manager on behalf of the centre or
any supervisor or invigilator who needs to carry out these tasks. As required in your Centre Agreement, you are
responsible for and must ensure these and any other instructions from Cambridge English Language Assessment
are followed.
The regulations in this booklet are for the following Cambridge English exams (paper-based and computer-based
where relevant):
Cambridge English: Young Learners (YLE)
TKT
An example to clarify the distinction between Special Arrangements and Special Consideration is that of a
candidate with a broken arm, for whom Special Arrangements (for example, extra time and/or arranging for help
with writing their answers) should be made before the exam. If, on the day of the exam, the candidate is still in
pain or shock following the accident which resulted in the broken arm, an application for Special Consideration
must also be made after the exam.
In the case of permanent or long-term disabilities and temporary disabilities like injuries which you only become
aware of shortly before an exam, contact the Exams Processing Unit (Special Circumstances) at the earliest
opportunity for authorisation to make emergency Special Arrangements.
If this is not possible, you can use your discretion to make appropriate arrangements (following the provisions
and regulations outlined in Section 2) to alleviate the problems. Submit a report detailing the circumstances to
the Exams Processing Unit (Special Circumstances) immediately after the exam, indicating clearly why it was
necessary to make emergency Special Arrangements without prior authorisation.
In some cases where you are made aware of a special requirement on the day of the exam, you can accommodate
the candidates request without seeking authorisation, or subsequently advising the Exams Processing Unit
(Special Circumstances). For example a candidate who has a hearing difficulty requests a seat at the front of the
room.
2 Special Consideration
2.1 Reasons to apply for Special Consideration
There are many reasons why you might wish to apply for Special Consideration for a candidate or group of
candidates. Here are some examples of acceptable and unacceptable reasons. These lists are not intended to be
comprehensive.
Examples of acceptable reasons:
Illness during or immediately preceding the exam.
Distress owing to factors like the death of a close friend or relative, acute family/domestic problems, etc.,
immediately preceding the exam.
Suffering from shock (e.g. owing to a road accident).
Unforeseen problems with sound equipment (where all affected candidates are given Special Consideration).
Inappropriate or inadequate Special Arrangements for candidates with permanent disabilities, where it can be
shown that there are good reasons why Special Arrangements are not in place or are inadequate.
Serious disturbance during an exam (where all affected candidates are given Special Consideration).
Part-absence due to an illness or injury, unavoidable transport failures, death or funeral of a relative or close
friend, requirement to attend a hospital or law court, or other circumstances completely outside the control
of the candidate. If a candidate is part-absent from an exam for an acceptable reason you have the following
options:
1. If a candidate has missed their Speaking test, it may be possible for the candidate to be examined on
another occasion within the window. Note that in the case of Speaking tests where the standard format
requires candidates to take the test with another candidate, if all the other candidates at the centre have
been examined already, the candidate might need to transfer to a nearby centre. If this is not possible, the
centre must apply to Cambridge English Language Assessment as soon as possible for authorisation for
the test to be conducted with a dummy partner. See Section 4.5 for regulations on dummy partners.
2. If the Speaking window is at an end, you can ask Cambridge English Language Assessment to extend the
window for a short period in the first instance by submitting a Timetable Deviation form, available from
the support site. If this matter cannot be resolved by extending the window, you should ask Cambridge
English Language Assessment to consider the award of a grade without the Speaking marks, based on the
candidates performance in the other papers.
3. Please note that in the case of YLE candidates, it is not possible to award a grade if a candidate misses a
component. Your centre will not be charged for YLE candidates who do not attend all parts of the test.
4. If a candidate misses a Listening test and you are running a Listening test back-to-back, it might be
possible to include them in a subsequent group.
5. If a candidate has missed only one component for medical or compassionate reasons, please contact the
Exams Processing Unit (Special Circumstances) as soon as possible to discuss your candidates options.
6. If a candidate has missed more than one component for medical or compassionate reasons, you can
ask for a refund for the candidate. Please see Section 2.12 of the 2015 Handbook for centres for further
information.
Examples of unacceptable reasons:
Unfavourable exam conditions which could be foreseen. It is your responsibility to ensure that your candidates
are examined under suitable conditions.
Minor disturbances, except when occurring in Listening tests. You are permitted to use discretion when
the immediate remedy of allowing an appropriate period of extra time to compensate for time lost will offer
sufficient alleviation of the difficulty. In all such cases, submit a Special Consideration Form to Cambridge
English Language Assessment containing a full written report of the action taken, which clearly indicates that
the report is for information only.
Indispositions like hay fever which are variable in their effect, except where the candidate was clearly affected
on the day of an exam.
Where the candidate has been allowed Special Arrangements for a permanent disability unless these were not
satisfactory or adequate.
Claims that a candidates attainment has been affected by disruption or indisposition during the course of
study prior to the exam.
Part-absence due to misreading or misunderstanding the exam timetable, oversleeping, holidays, moving
home, social, family or sporting commitments.
Please remind your supervisors and invigilators to take into consideration whether adverse circumstances affect
all the candidates in the room, a range of candidates in an area, or a single candidate. In particular, please do not
make applications for only those candidates who have complained if it is clear that others (or all candidates) in
the room might have been affected.
2.2 How to apply for Special Consideration
You must only apply for Special Consideration if you support the application unreservedly. Cambridge English
Language Assessment cannot accept requests directly from schools or candidates.
You must fill out the Special Consideration form available from the support website.
For paper-based exams, submit the application within one week of the exam day. For computer-based exams,
submit within one day of the exam day. Applications received after this deadline will be rejected.
The application must be supported by a medical certificate if it is due to injury which the centre is unable to verify,
and in all cases of candidate illness.
Cambridge English Language Assessment will not consider applications for Special Consideration after the
issue of results under any circumstances.
3 Special Arrangements
3.1 Identifying candidates who require Special Arrangements
We will make suitable arrangements wherever possible to help candidates with special requirements:
to understand questions and tasks
to write their answers and to demonstrate their English to the best of their ability.
You must ensure that you have systems in place to identify at an early stage any candidates who will need Special
Arrangements, particularly those involving the need for modified material or use of access (assistive) technology.
Please make your preparation centres aware that any candidates with special requirements must be identified
early, so that you can give us enough notice.
You must consider what might be the most appropriate arrangements for each individual candidate. Submit an
application as soon as possible using the appropriate Special Arrangements form (see 3.2 below). We will try to
reach agreement with you as to the most appropriate exam provision(s) in each individual case.
The provisions are intended:
to remove, as far as possible, the effects of the disability on the candidates ability to demonstrate their true
level of attainment in relation to the assessment objectives. We cannot compensate candidates for lack of
attainment caused by their disabilities.
to ensure that the Special Arrangements do not give candidates with disabilities an unfair advantage over
other candidates. Candidates with disabilities will not usually be permitted provisions which would enable
them to circumvent the assessment objectives.
to avoid misleading the user of the certificate about the candidates attainment.
Except in an emergency (see Section 4), no Special Arrangements for candidates with permanent disabilities may
be made unless prior approval has been given by Cambridge English Language Assessment.
Special Arrangements for candidates taking computer-based exams currently consist of certain administrative
arrangements, such as extra time for a particular exam and separate invigilation. Any requirements must be
submitted to the Exams Processing Unit (Special Circumstances) using the Special Arrangements form for CBT,
available from the support website.
Any candidate whose Special Arrangements cannot be accommodated within a computer-based exam must be
offered the modified paper-based exam as an alternative.
3.2 Deadlines for Special Arrangements applications and how to apply
All applications for Special Arrangements must be submitted to the Exams Processing Unit (Special
Cicrcumstances) on the relevant Special Arrangements form. Detailed advice on the completion and submission of
the application is on the form, available from the support website.
We recommend that you contact the Exams Processing Unit (Special Circumstances) before submitting the
application if you have any doubts about what the candidate will require.
Applications will not normally be accepted without supporting medical evidence from an appropriately qualified
medical practitioner.
Please note that delays caused by incomplete or unclear applications which are still unresolved by the closing date
for entries might make it impossible to authorise applications or despatch modified materials in time.
Administrative Special Arrangements
(e.g. extra time, using someone to help write answers, use of access technology)
All applications must be received by the Exams Processing Unit (Special Circumstances) by the closing date for
entries for the exam in question.
Applications for modified material
See the list of modified material on www.cambridgeenglish.org (search for modified materials) for details.
Applications for this material must be submitted by the closing date for entries for the exam in question.
Applications for any other modified materials must be submitted on the appropriate Special Arrangements form at
least three months before the exam date.
Applications for emergency Special Arrangements
If a candidate requires Special Arrangements for a reason which was not known about before the closing date
for entries (e.g. a broken arm, or an ear infection affecting the candidates hearing), it might still be possible to
put Special Arrangements in place. Please contact the Exams Processing Unit (Special Requirements) as soon as
possible.
For Speaking tests, where you are only advised on the day of the exam that a candidate has a hearing or speech
difficulty, for example, which could disadvantage a partner, you must get authorisation for a dummy partner
from the Exams Processing Unit (Special Circumstances) as soon as possible. If it is not possible to contact the
Exams Processing Unit (Special Circumstances), contact your local Professional Support Leader or Regional Team
Leader. See Section 4.5 for regulations on using dummy partners.
Please note that there are separate measures listed in Sections 4.3 and 4.4 for providing candidates with extra
time in Listening or Speaking tests.
For some candidates, supervised breaks might be appropriate instead of, or in addition to, the extra time
allowance. An example would be a candidate who has difficulty concentrating for long periods of time, or one who
has repetitive strain injury in the writing hand.
4.2 Modified question papers
Candidates might require modified papers if they have visual, hearing or other physical or specific learning
difficulties (see Sections 4.7 and 8 for more information on how candidates using modified papers can write or
otherwise record their answers).
We can modify most question papers. In doing so, we might seek the help of such nationally recognised
organisations as the Royal National Institute of Blind People (RNIB) and the British Association of Teachers of the
Deaf (BATOD).
Braille versions of question papers are available on request for most exams. For the YLE exams, Braille versions are
currently only available for YLE Movers and Flyers. If a candidate is partially sighted, they may benefit from using
someone to help them read and write their answers. Please refer to Sections 7 and 8.
There are two kinds or grades of Braille uncontracted (or grade 1) comprising one cell of up to six dots for every
letter, and contracted (or grade 2) where one cell represents whole words or common clusters of letters.
Example
- ed (uncontracted)
- ed (contracted)
Centres need to specify which type of Braille a candidate requires when applying for Braille papers, so the correct
type can be supplied.
It is your responsibility to arrange for the transcribing of the brailled answers. See Section 9 for further
information.
Modified Large Print question papers for most exams are also available on request for use by visually impaired
candidates and candidates with other special requirements. Question papers are adapted, taking out any visual
material which is not needed for answering the question for example, frames around texts. A uniform font size is
used (18 pt Arial bold) (as shown below):
examination
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Endorsements on certificates
Endorsements are added to certificates where some of the objectives of the relevant exam have not been
assessed on account of a particular disability of the candidate. Endorsements apply where a candidate has been
exempt from the Speaking and/or Listening components or where a Reader or screen-reading software has been
used in a reading test as described above. The endorsement is as follows.
The candidate was exempt from satisfying the full range of assessment objectives in the exam.
Endorsements are not added to certificates where Special Arrangements have been authorised which remove, as
far as possible, the effects of the disability on the candidates ability to demonstrate their true level of attainment
in relation to the assessment objectives (e.g. enlarged question papers for partially sighted candidates).
All applications for exemptions must be made in advance of the exam being taken; they cannot be applied for
retrospectively.
4.7 The writing of answers
When making Special Arrangements for candidates with special requirements, you should bear in mind any
special requirements that candidates might have to enable them to write their answers.
If answers are not written on the standard machine-scored sheets or in answer booklets, they should be provided
as a separate typed or clearly written list with centre and candidate details clearly marked on each sheet used,
and question numbers clearly identified (accompanied by the unused blank answer sheet if appropriate). If the
candidate wishes to write their answers on a separate sheet of paper, you must:
supply suitable sheets of blank paper (please consult with the candidate on preferred size, whether lining is
required, spacing between lines, etc.)
ensure that candidate details are written at the top of each sheet used (centre number, candidate name and
number)
tell the candidate to number their answers clearly on each sheet used.
Examples of how candidates with particular difficulties can write their answers are given below. Please contact the
Exams Processing Unit (Special Circumstances) for further advice if required.
1. Blind candidates can:
speak their answers to a person who writes them down for them (see Section 8).
use a Braille machine.
use a computer or word processor or other form of access (assistive) technology (see Section 6). Please
note that if a candidate produces their answers in Braille, it is the centres responsibility to provide a
transcript (see Section 9). Failure to do this can result in a delay in issuing the candidates results.
2. Partially sighted candidates can:
speak their answers to a person who writes them down for them (see Section 8).
use a computer or word processor or other forms of access (assistive) technology (see Section 6).
write their answers on a separate piece of paper (see paragraph 2 of this section).
3. Candidates with physical disabilities (e.g. those who with motor impairment such as cerebral palsy, etc.) can:
speak their answers to a person who writes them down for them (see Section 8).
use a computer or word processor, or other forms of access (assistive) technology (see Section 6).
write their answers on a separate piece of paper (see paragraph 2 of this section).
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Because Special Requirements Listening and Hearing Impaired tests sometimes have different task formats,
which do not correspond to the standard computer-read answer sheet, answers for candidates taking Special
Requirements versions of KET, KET for Schools, PET, PET for Schools, FCE, FCE for Schools, CAE and CPE
Listening tests must be written on a separate piece of paper, either by the candidate, or the person helping them
write their answers (if appropriate).
Candidates with dyslexia or other types of specific learning difficulties cannot have someone helping them write
their answers, and no candidate is permitted to use voice-recognition software.
The production of a transcript
In the case of candidates who prepare their exam answers in Braille, it is your responsibility to submit a transcript
of candidates answers (see Section 9). Some types of access technology (for example Braille keyboards) have the
facility to convert Braille input into printed text output and thus avoid the need for a transcript.
6 Regulations for the use of computers/word processors and other forms of access
technology
6.1 Introduction
The provision for the use of a computer/word processor and other forms of access (assistive) technology is
restricted to candidates with a disability which prevents them from reading or writing by hand.
The use of the term computer in this document must be taken to include word processors, personal computers,
laptops, tablets and other microprocessor-controlled devices producing output in text or other forms such as
graphics and diagrams.
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Access technology includes specialist equipment that has been designed for use by blind and partially sighted
people and those with physical disabilities.
Permission may be given for the following types of access technology to be used:
screen readers
electronic reading aids (scanners)
screen magnifiers
Braille displays
Braille note-takers
Braille keyboards
augmentative speech devices (except in Speaking tests)
assistive listening devices.
6.2 General principles
The object of Special Arrangements is to enable candidates with disabilities to demonstrate their true levels of
attainment in relation to the assessment objectives of a syllabus. This principle applies to the use of computers
and other forms of access technology in the same way as it does to other types of Special Arrangements.
It is the attainment of the candidate which must be assessed, and the use of the computer and other forms of
access technology must not create a misleading impression of that attainment or confer an unfair advantage over
other candidates.
Candidates who are able to produce work for assessment by handwriting must do so.
Candidates with disabilities might be permitted to produce their answers using a computer and other forms of
access technology in cases where the disability prevents them from presenting answers in the usual way.
6.3 Application for provision
When considering an application, we will need:
full details of the computer equipment and software requested for use by the candidates
an assurance that the spellcheck, grammar check and thesaurus functions will not be available.
We will wish to determine what effect, if any, the use of the equipment and software will have on its ability to
assess the candidate fairly in each subject. We reserve the right to seek independent advice concerning the
operation of computers and other forms of access technology to help determine what Special Arrangements
should be made. We also reserve the right to check the application of these arrangements during our inspections
visits.
6.4 Code of practice and procedures
A computer and other forms of access technology can only be used by the candidate who is the subject of the
provision and not by someone acting on the candidates behalf.
The candidate must be proficient in the use of the equipment and any relevant programs or software.
Operator manuals cannot be used in exams.
You must refer to the Access Technology Guide on the support website for guidance on procedures to be followed if
candidates with disabilities request authorisation to use computers and other forms of access technology.
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Your candidate must ensure that the computer or other form of access technology is working correctly at the time
of an exam.
You must ensure that candidates do not use facilities or access files which could give them an unfair
advantage. These include the spellcheck, grammar check and thesaurus functions.
Depending on individual circumstances, it might be necessary for each candidate to be accommodated in a
separate room with separate invigilation, so that one candidate does not disturb another.
The frequent saving of work is strongly recommended. Where available, an autosave facility can achieve this.
All work must be submitted as hard copy. The printing of answers can take place after the time allowed for
the exam has expired. The candidate must be present in order to verify that the printing is complete.
No copy of the candidates answers, in electronic format or hard copy, can be retained by the candidate or
centre after the end of the exam.
A copy of the Cambridge English Language Assessment authorisation for the use of a computer/word
processor or other form of access technology must be attached to the candidates answers, as well as a
completed Access Technology Checklist (see Appendix 1 and Access Technology Guide, page 23).
The use of voice recognition software is not permitted, but candidates, except for those with specific learning
difficulties, can apply to have someone to help them write their answers.
Normally, users of access technology will wish to use their own equipment, although occasionally centres
might have appropriate equipment available. If a candidate makes a request to use access technology which is
impractical for a centre to meet, it might be appropriate to refer the candidate to a nearby centre which would
be able to meet the request.
Depending on the type of equipment being used, you are authorised to scan in exam papers to computers, or
other devices, no more than two hours before the scheduled start of the component (morning or afternoon)
or to download electronic versions of question papers from the internet via a secure server no more than
two hours before the scheduled start of the first paper in a session. For both procedures, you must request
Modified Large Print versions of question papers. Papers supplied in this way are designed as screenreaderfriendly versions, but please note they can only be supplied as pdf files and not Word documents.
You must get permission in advance for each candidate and for each component where scanning in or
electronic versions are required.
Failure to follow the regulations given above might result in the disqualification of the candidate.
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complete a detailed checklist which lists action to be taken before, during and after the exam. This must be
completed and returned to us with scripts, etc. See Appendix 1 on page 20.
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6. The same person can read to the candidate and write their answers at the same time.
7. Candidates with dyslexia or other specific learning difficulties cannot have someone helping them write
answers.
8. All dictation and writing must be completed within the time specified for the exam. However, if it is thought
necessary, extra time up to 25% of the allotted exam time is allowed by Cambridge English Language
Assessment. If this is insufficient the centre must recommend the amount of extra time needed.
9. Wherever possible, the candidate must be given the opportunity to practise with the person helping write
answers before the exam, ensuring that the candidate is confident about saying the letters of the alphabet
and the types of punctuation, so they can spell these out when required to do so.
10. The candidate must be accommodated in a separate room.
11. There must also be an invigilator present in the room.
12. The person helping write answers must not give factual help to the candidate nor offer any suggestions.
13. The person helping write answers must write down only what the candidate dictates. If they are unclear as to
the details of the candidates intended answer, they must ask for clarification.
Any problems in communication during an exam must be referred immediately to the invigilator.
It might be necessary to submit a Special Consideration form to Cambridge English Language Assessment if using a
person to help write answers has been unsuccessful for some reason.
Failure to follow the regulations above might result in disqualification of the candidate.
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3. The candidate must dictate their answers clearly, indicating all punctuation.
4. The transcriber is required to ask the candidate to dictate the spelling of words which are: less common, likely
to cause confusion (e.g. those where there is a similar but different word in the candidates first language),
homophones.
5. The transcriber must underline all words for which the spelling has been checked in this way.
6. The transcript must be produced in a separate copy of the question/answer booklet, or on official exam
stationery as appropriate. This copy must be labelled clearly Transcript of Candidates Answers and marked
with the candidates name and number. When providing a transcript for the Writing paper, the transcriber
must only write on the question paper booklet or answer booklet where provided.
7. The transcript must be a verbatim copy of the original answers. Any errors of grammar, spelling or punctuation
must be transcribed as given by the candidate and must not be corrected. If the transcriber is not sure about
what the candidate has written, they should seek clarification.
On completion, the transcript must be:
signed by the transcriber
countersigned by, or on behalf of, the Centre Exams Manager
attached to the back of the candidates answers
included with the centres other materials for despatch to us in the usual way. See the relevant Exam Day
Booklet for instructions on how to include Special Arrangements materials with standard answer sheets.
Failure to follow the regulations above might result in the disqualification of the candidate.
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Equipment
has been cleared of any previously stored data
reflects the candidates normal method of reading, or producing written work
is in good working order at the time of the examination
has been set up in such a way that other candidates are not disturbed and cannot view the
candidates responses
if appropriate, is either connected to a printer so that a script can be printed off or has the facility
to print from a portable storage medium
if appropriate, can be used to produce scripts under secure conditions
does not have any predictive text software or automatic spellchecking, grammatical checking or
thesauri (or these functions are not available to the candidate)
does not give the candidate access to other applications such as dictionaries, grammar books in
electronic form, etc.
is not connected to the internet or any other means of communication
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Tick or
write N/A
Cambridge English
Language Assessment
1 Hills Road
Cambridge
CB1 2EU
United Kingdom
support.cambridgeenglish.org
Tel: +44 1223 553997
Email: helpdesk@cambridgeenglish.org
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