STANDARD OPERATING PROCEDURE

Title

Inspection and testing of Incoming Raw Materials.

Document #

KFIPL/QC/SOP/001

Revision No.

1.00

Effective Date

01/07/2015

Next Review Date

30/06/2017

Department

Quality Assurance

Page No.

1 of 5

Standard Operating Procedure No.:

Title

IMS/QC/SOP/001

Inspection and testing of Incoming Raw Materials.

All domestic & imported raw materials, concentrates and
intermediate products

Area of Validity/Scope
Effective Date:

01/07/2015

Supersedes SOP No./Date:

No previous SOP was available in the system

Changes Made:

e.g ; format of SOP changed/SOP Revised

Reason for Change:

New format of SOP/SOP Modified

Next Review Date:

30/06/2017

1.0

PURPOSE:
To verify the conformance to specified requirements of incoming
raw materials, concentrates and intermediates.
To analyze data for comparison of quality among various vendors.
To control that right material is supplied to plant.

2.0

SCOPE:
All domestic & imported raw materials, concentrate & intermediates,
specialty additives, solvents and spent solvents

3.0

RESPONSIBILITY:
Chemist is responsible for sampling & testing of raw materials.
Head-QA is responsible for the implementation and compliance of this SOP

4.0

DEFINITIONS:
Name

Prepared by:
Reviewed by:
Approved by

Head - Technical

Department

Date

QA

01/07/2015

R&D/QC Lab

30/06/2017

Head-Operations
Director - Operations

Signature

STANDARD OPERATING PROCEDURE

Title

Inspection and testing of Incoming Raw Materials.

Document #

KFIPL/QC/SOP/001

Revision No.

1.00

Effective Date

01/07/2015

Next Review Date

30/06/2017

Department

Quality Assurance

Page No.

2 of 5

SOP

5.0
S. NO.

ACTIVITY

1.0

Solvents

: Standard Operating Procedure

PROCEDURE:
RESPON

SIBILITY

CONTROL
POINT

CROSS
REFERENCE

1.01

Information regarding arrival of solvent tanker is provided

by the store in charge to lab chemist verbally or thru
telephone, email etc.

Store
Incharge

On received basis
by chemist from
store incharge

SOP/COM/004

1.02

A sample of solvent is drawn from drum/tanker as per

sampling procedure and analyzed for % moisture
content & the boiling point range to start unloading.

Chemist

Each truck or
tanker

DOC/QAD/SP1

1.03

In case moisture content in the sample is more than

0.50%, the product can be accepted without raising NCP
because
moisture
is
uncontrollable
parameter
sometimes.

HOD(QC)

The excess moisture is taken into account while

reconciling the quantity received by commercial
department.

Store
Incharge

Within 3 days

1.04

The sample is analyzed for all the specifications

mentioned in Quality plan. The balance sample is
retained in QC laboratory for twelve months.

Chemist

Approx. 500 ml
sample to be
retained

QP - 06

1.05

Analytical report is prepared in triplicate and signed by

HOD (QC). One report sent to commercial department,
one sent to Director- operations and one copy kept in
QCD record for three years.

HOD(QC)

Same day

FM/QAD/009

1.06

Incoming raw material not conforming to specifications

can be accepted if it does not have adverse effect on
plant parameters and quality of finished product. In such
cases, authority of acceptance lies with VP (Mfg). NCP
report is prepared for such material accepted under
deviation.

HOD(QC)

Same day

QAP/QAD/008

2.0

Polymeric Resins, Fillers & Additives

Name
Prepared by:
Reviewed by:
Approved by

Head - Technical

Department

Date

QA

01/07/2015

R&D/QC Lab

30/06/2017

Head-Operations
Director - Operations

Signature

STANDARD OPERATING PROCEDURE

Title

Inspection and testing of Incoming Raw Materials.

Document #

KFIPL/QC/SOP/001

Revision No.

1.00

Effective Date

01/07/2015

Next Review Date

30/06/2017

Department

Quality Assurance

Page No.

3 of 5

2.01

Information regarding arrival of Resins & specialty

additives received verbally from commercial department.

Chemist

Received Basis

SOP/COM/004

2.02

Sample of resin or additive is drawn from the packing as

per sampling procedure.

Chemist

Same day

DOC/QAD/SP2

2.03

The sample is analyzed for all the specifications

mentioned in Quality plan. The balance sample is
retained in QC laboratory for 12 months.

Chemist

Same day

QP - 06

2.04

In case the . in resin is not as per standard

according to quality plan, the product may be accepted
under deviation & without raising NCP because it may or
may not affect the product parameters

HOD(QC)

The excess or shortage of material is taken into account

while reconciling the quantity received by commercial
department.

HOD
(COMM)

With in 5 days

2.05

Analytical report is prepared in triplicate and signed by

HOD(QC). One report sent to commercial department,
one sent to Director- operations and one copy kept in
QCD record for three years.

HOD(QC)

Same day

FM/QAD/002

2.06

Incoming raw material not conforming to specifications

can be accepted if it does not have adverse effect on
plant parameters acceptance lies with VP(Mfg.). NCP
report is prepared for such material accepted under
deviation.

HOD(QC)

Same day

QAP/QAD/008

3.0

CONC. & INTERMEDIATES

3.01

Information regarding the arrival of any intermediate or

concentrates is received verbally from commercial
department to HOD (QC)

Store
Incharge

3.02

A sample of concentrate or an intermediate is drawn

from each lot as per sampling procedure.

Chemist

Same day

DOC/QAD/SP3

3.03

Entry is made in the QC Analysis Record register

regarding the qty, tanker no., code name etc.

Chemist

Same day

FM/QAD/019

3.04

Sample is analyzed for all the specifications parameter

mentioned in Quality Plan.

Chemist

Same day

QP - 06

3.05

If the sample conforms to the specifications, then

analytical test report is prepared in duplicate and signed
by HOD (QC). One copy shall be given to production
department for starting the usage of material and one
copy kept in QC Deptt record for one year.

Chemist

Same day

FM/QAD/011

3.06

If the solvent sample is not conforming to specifications

can be accepted if it does not have adverse affect on the
quality of finished product. In such cases, the authority of
acceptance lies with VP (Mfg.). NCP report is prepared

HOD(QC)

Same day

QAP/QAD/008

Name
Prepared by:
Reviewed by:
Approved by

Head - Technical

Same Day

Department

Date

QA

01/07/2015

R&D/QC Lab

30/06/2017

Head-Operations
Director - Operations

SOP/COM/004

Signature

STANDARD OPERATING PROCEDURE

Title

Inspection and testing of Incoming Raw Materials.

Document #

KFIPL/QC/SOP/001

Revision No.

1.00

Effective Date

01/07/2015

Next Review Date

30/06/2017

Department

Quality Assurance

Page No.

4 of 5

for such material accepted under deviation.

SAFETY INSTRUCTION FOR SAMPLING
(a)

Safety goggles, hand gloves, gas mask and helmet are

used while collecting the sample.

Chemist

(b)

Avoid direct contact of chemicals with skin. In case of

spillage on skin or cloths wash the affected portion with
plenty of water.

Chemist

6.0

FREQUENCY:
As and when required

7.0

RECORDING :
The responsibility of recording the data lies on QC chemist.

8.0

HISTORY :
Refer revision record sheet

9.0

ABBREVIATION :
SOP
QA
QC
NCP

10.0

: Standard Operating Procedure

: Quality Assurance
: Quality Control
: Non Conforming Product

ANNEXURES :
: Revision record sheet

ANNEXURE 1

11.0

DISTRIBUTION LIST:
a)

Master Copy

: MR

b)

Controlled Copy No. 1

: HOD (QA)

c)

Controlled Copy No. 2

: Purchase Deptt

d)

Controlled Copy No. 3

: HOD (Production)

e)

Controlled Copy No. 4

: Director Operations

Name
Prepared by:
Reviewed by:
Approved by

Head - Technical

Department

Date

QA

01/07/2015

R&D/QC Lab

30/06/2017

Head-Operations
Director - Operations

Signature

STANDARD OPERATING PROCEDURE

Title

Inspection and testing of Incoming Raw Materials.

Document #

KFIPL/QC/SOP/001

Revision No.

1.00

Effective Date

01/07/2015

Next Review Date

30/06/2017

Department

Quality Assurance

Page No.

5 of 5

ANNEXURE-1 ; As an Example

SOP Ref # : IMS/QC/SOP/001

REVISION RECORD SHEET
Sl. #

Date of
Revision

1.

01/07/2015

Standard operating
Procedure #
Old
New
IMS/QCD/SOP/001

Details of
Revision

KFIPL/QC/SOP/001

Format of
SOP
changed

Effective
date

Signature

01/07/2015

FM/QA/002; REV.1.00; APR-15

Name
Prepared by:
Reviewed by:
Approved by

Head - Technical

Department

Date

QA

01/07/2015

R&D/QC Lab

30/06/2017

Head-Operations
Director - Operations

Signature