COMPANY LETTER HEAD

Date
Dr. Academic Reviewer
Department of Computer Engineering
Schulich School of Engineering, University of Calgary
c/o Engineering Internship Office ENC 118
2500 University Drive N.W.
This is the in reference to line with your
Calgary, Alberta T2N 1N4
name, degree program and report
number.
Dear Dr. Reviewer,
RE: Intern Student, Computer Engineering - Report 3
A letter of submittal or transmittal letter accompanies a comprehensive report. It provides
context for the report recipient and identifies why the report is being sent.

This report is being submitted to fulfill the requirements of the Comprehensive Engineering
Report due Month Day, Year as required by the Schulich Engineering Internship Program.
Sample Report Three provides information and samples on various sections required for a
comprehensive engineering report. The purpose of the sample report is to clarify common
questions that interns have concerning the writing of a comprehensive report.
The contents of this report are confidential and it is strictly prohibited to publish or reproduce
this paper, or parts of it, for further use of any kind.

Sincerely,

_____________________________
Intern Signature

_______________
Date

__________________________________
Intern Supervisor Signature
(add supervisor printed name)

_________________
Date

Internship Comprehensive Report

Sample Report Three

By: Intern Name
Date: Month Day, Year

This document is intended solely for use by authorized personnel of Intern Employer and the
Schulich School of Engineering Internship Program. Unauthorized reproduction or distribution is
strictly prohibited.
1

Executive Summary

Sometimes the reader of a document does not have enough time to review all of the pages,
so they look to the executive summary for an explanation of the reports contents. This
section should be around 200 words and provide enough detail that the reader can
understand the general idea of the report. Be sure to highlight key research areas and
suggest the main objective or research problem. Finally, briefly summarize the main
findings or conclusions without presenting any charts or tables. In the case of this report,
an example of an executive summary would go like this:
Executive Summary - Sample1
This report provides an analysis and evaluation of the current and
prospective profitability, liquidity and financial stability of Outdoor
Equipment Ltd. Methods of analysis include trend, horizontal and
vertical analyses as well as ratios such as Debt, Current and Quick
ratios. Other calculations include rates of return on Shareholders
Equity and Total Assets and earnings per share to name a few. All
calculations can be found in the appendices. Results of data analysed
show that all ratios are below industry averages. In particular,
comparative performance is poor in the areas of profit margins,
liquidity, credit control, and inventory management.

Subject Matter

The report finds the prospects of the company in its current position
are not positive. The major areas of weakness require further
investigation and remedial action by management. Recommendations
discussed include:
improving the average collection period for accounts
receivable
improving/increasing inventory turnover
reducing prepayments and perhaps increasing inventory levels

Conclusions

Methods of Analysis

Findings

Recommendations
(note that
conclusions and
recommendations
can be bulleted)

The report also investigates the fact that the analysis conducted has
Limitations of the
limitations. Some of the limitations include: forecasting figures are not
report.
provided, nature and type of company is not known nor the current
economic conditions, data limitations as not enough information is
provided or enough detail i.e. monthly details not known results are
based on past performances not present.

Excerpt from Woodward-Kron, R. (1997) Writing in Commerce: a guide to assist Commerce students with assignment writing, (Revised edition), Centre
for the Advancement of Teaching and Learning, The University of Newcastle.

Table of Contents
Executive Summary

Table of Contents

List of Tables and Figures

Introduction

Personal Contributions

Discussion and Analysis

Conclusion

Glossary

References

Appendix

xx

List of Tables and List of Figures

Figure 1.1x

1.0

Introduction

The introduction provides the reader information for the rest of the report. This
section can include:

Identification of the problem(s);

Description of main objective(s)and parameter(s) of the report;
Background information;
Explanations of the terminology;
Approach taken;
Limitations;
Outline the information covered in the rest of the report.

Strive for clarity and select the points that would be relevant to the topic. Some of
the content of the introduction may also be contained in the executive summary;
however, the purpose of the introduction is a lead in to the rest of the report while
the executive summary provides summation of the results.

2.0

Personal Contribution

This section is relevant for internship but is not a typical section of a comprehensive report.
Identify clearly what you did in relation to the report topic and what impact the work has
had on the team and/or company.

3.0

Discussion and Analysis

The discussion and analysis section expands on the information from the introduction.
Develop the material here in a logical and coherent manner. Some of the questions that
this section seeks to answer can be:

What are the significant points related to the topic?

What are the findings? Are there theories that support them?
Are there unexpected issues and/or new issues resulting from the finding?
What else needs to be considered?

Select headings and sub-headings that are meaningful. The text should reference all
tables and figures that are included in the section. Large amounts of data relevant to the
discussion but not specifically reference in the text would be part of the Appendix.

5.0 Conclusion

The conclusion sums up the major result(s) of the information presented. Some of the
points this section can include are:

Original objectives of the report,

Findings and/or application of result(s),
Advantages and limitations of results,
Evaluation of process for arriving at the results.

This section should not contain new information.

Glossary

The glossary section explains words, phases or acronyms in the report with more detail.
This section may or may not be necessary depending on what terms you use in your report.
When in doubt, it is better to define terms in the Glossary section than to assume your
readers already understand.

References

Sample IEEE Citation:

J. K. Author, Title of chapter in the book, in Title of His Published Book, xth ed. City of
Publisher, Country: Abbrev. of Publisher, year, ch. x, sec. x, pp. xxxxxx.
Sample APA Citation:
Author, T. J. (Year). Title. Periodical, Volume Number, Page Range.