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The purpose of an Annual Report is to ensure that your organization communicates its past
performance and future goals in a clear and concise way so as to convince and attract your
shareholders and donors to continue their contributions.
Key
purposes
of
having
an
Annual
Report
are
as
under.
Submission of annual report is mandatory for any NGO at the time of filling their returns
Annual report is given to donors, stakeholders, partners, and people with public figure to
inform
them
about
activities
and
impact
of
NGO
The Annual Report contains a description of the main activities, a review of the progress and
results achieved in the year; and information on the Board members names, position in the
Board, remuneration or reimbursement and should contain brief financial details
Maintain a right balance between an informative and creative part of annual report.
The design of your annual report is as important as its content. Both works together to project a
professional
image
of
your
organization.
Innovative graphic designs should be given in Annual Report to meet your projects goals
Annual Report requires to be properly conceptualized with suitable size, format and paper
People
Be
should
environment
feel
wow
friendly
and
while
picking
your
up
annual
your
annual
report.
to
stakeholders.
reports
Annual
Report
by
Population
Foundation
of
India
1. Index / Contents: It contains the list of each chapter written in annual report. Precise relevant
titles
should
be
given
to
these
chapters
along
with
page
numbers.
2. Governing Board: Brief description about the people sitting on the board. Brief profile and
achievements
of
Chairperson
can
be
given
in
single
paragraph
3. Advisory Council: Brief description about the people sitting on the advisory council. Brief
profile
and
achievements
of
Chairperson
can
be
given
in
single
paragraph
4. Statement by Chairperson or Vice-Chairperson: One or two page note by any one of them that
will explain the overall impact of the organization which has been made in the entire financial
year. They can also mention about the major success stories and overall growth of organization
in
various
aspects.
organization. Also we need to mention the Funding Agencies, Corporates & Government
Departments
who
have
funded
the
organization
through
various
projects.
Quotes
stating
the
success
of
the
organization
on
one
single
page
8. Project Interventions: This includes detailed report about the implementation of a particular
project which explains the nature of activities undertaken, number of beneficiaries served
through programme, achievements, nature of partnerships, new initiatives as well as scope for
replication. It can also include the Success Stories. Photographs should also be included in this
section
which
will
be
self
explanatory
for
various
activities.
9. Capacity Building: Here you can mention about your efforts that you undertake to train the
staff of your organization. It should explain all the components which you focused for capacity
building of their own NGO. Number of training programmes, photographs, number of staff who
attended
the
same
should
be
written
in
this
section.
10. Research Studies & Evaluation: Explain about your monitoring & evaluation systems which
will support your efforts. Write about your research activities undertook throughout the year.
Give the information in such kind of documentation which will support your advocacy efforts.
Explain about brief subject of research. Explain about your geographical focus. Explain your
sample size and design followed by key findings. You can have a separate text box for the
information of any activity which has been undertaken in the direction of research and advocacy.
11. Advocacy and Communication: Explain your advocacy and communication strategies and
initiatives. Give details about the people to whom you approach through advocacy efforts.
12. Scaling up the pilot projects: Give description about the pilot projects which you have started
to implement. It also explains the opportunity for the NGO across the sector.
13. Publications: Give the names of all your publications and the brief introduction about each of
them.
14. Financial Summary: Give your audited balance sheet and statement of Income & Expenditure
for the financial year ended.
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1. Organizational Details: It includes details about management, contact details, details about
legal status of organization, details of FCRA registration, details of income tax exemptions, PAN
Number, Details of Auditors and Bankers. You can also include Organogram stating the
organizational
structure
right
from
Board
of
trustees
to
clerical
division
2. Membership & Partners: It includes the name of the organization to whom partnership has
been made. Give details about the purpose of such partnership. Write the sectors of operation in
which you are undertaking the various activities along with the partnership. Give due
remembrance
to
the
trustee
if
he
she
is
expired.
3. Training Activities: Give an overview of the training programmes held in the entire financial
year. Briefly describe the content of programme as well as participants of the programme. Give
some
quotes
which
will
show
the
feedback
from
participants.
Foundation,
2007)
2. Vision and mission of an organization could be a initial page of your annual report or it can be
written
somewhere
in
the
beginning
of
your
section
of
wok
highlights.
3. Annual report should contain header and footer with, proper layout and page numbers. Put the
photographs, pictures, maps, charts and graphical presentations to explain your achievements. It
would be very easy for readers to understand the content of the annual report. You can also have
appendices to give authorized explanations of the various activities. This practice ensures a
transparency
towards
our
donors,
beneficiaries,
media
and
society
at
large.
4. You can have a separate section to specify the names of donors and sponsorers that will give
credibility to your organization. You can describe the sources of support in table form or in
descriptive
form.
5. You can have a separate section stating the details of operating staff and details of branch
offices
of
your
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organization.