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1266644.1]
Modified 24-OCT-2011
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In this Document
Abstract
Document History
R12 Period-End Process Flow For Oracle Discrete Manufacturing - e-Business Suite
1. Order Management (OM):
2. Receivables (AR):
3. Purchasing (PO):
4. Transactions control:
5. Cost Management:
6. Inventory Open / Close period:
Summary
References
Applies to:
Oracle Shipping Execution - Version: 12.0.0 and later [Release: 12.0 and later ]
Oracle Purchasing - Version: 12.0.0 and later [Release: 12 and later]
Oracle E-Business Suite > Manufacturing > Discrete Manufacturing
Oracle Cost Management - Version: 12.0.0 and later [Release: 12 and later]
Oracle Work in Process - Version: 12.0.0 and later [Release: 12 and later]
Information in this document applies to any platform.
Abstract
This support document is intended to provide you with the useful and complete information related to
the Period Closure process in Release 12 e-Business Suite Discrete Manufacturing modules.
Out of pure Financials perspective, the manufacturing period closure process enforces the different
transactions to be all entered, validated and completed in a timely manner, all the costing to happen
but also to properly close the manufacturing periods. In EBS manufacturing both Inventory and
Purchasing modules do have periods to be managed.
The Inventory Periods are handled for Inventory type Organization and at this level. A well managed
inventory system has only one current opened period and ending a period implies several actions to
be done to get a true stock accuracy and avoid backdated transactions.
The Purchasing Periods are at Operating Unit level and their maintenance are crucial when accruals
are enabled.
The period close process outline is as follows :
to tranfer the cost to GL via SubLedger Accounting (SLA) and the close period is an important
part of this process.
In addition, the stock has also to be verified and true (legal standpoint), or this can be ensured only
when the previous periods are closed. The process includes the management of backdated
transactions to correct the figures plus the clean up any material transaction stuck in an interface for
example.
The below document lists the actions in a logical order following the EBS modules installed.
The same actions are reflected in the check list (see attached document DMF_PeriodClose_CL) that
can be used as a basis and customized following the specific needs of any manufacturing
organization.
The DMF_PeriodClose_CL check list (as an excel spreadsheet format) can be found in the
Attachment section at the bottom of this document.
Document History
Author: Jean-Francois Guerrini, Yann Delaporte
Create Date: 15-NOV-2010
Update Date: 22-DEC-2010
R12 Period-End Process Flow For Oracle Discrete Manufacturing - e-Business Suite
1. Order Management (OM):
These operations have to been done for every Operating Unit within the Ledger to close.
1.1 Complete the sales orders:
Ensure that all sales orders and returns are entered and up-to-date.
Ensure that all picking and ship confirm transactions are entered / processed. And
launch the Inventory Trip Stop Interface.
Order Management > Shipping > Interfaces > Interface Trip Stop
2. Receivables (AR):
These operations have to been done for every Operating Unit within the Ledger to close.
2.1 Complete all Receivables transactions for the period being closed:
Complete Acceptances.
Run the Revenue Recognition Program (optional but required if using Order ManagementShipping)
The end date has to be at least greater or equal to the end period date.
Use Final Mode, and Post In General Ledger if you want to post to GL in the same time.
Run this program before closing the Ledger period. Since it is impossible to post on a closed
GL period.
Check that the period in all the Operating Units within the Ledger to close can be closed.
3. Purchasing (PO):
These operations have to been done for every Operating Unit within the Ledger to close.
3.1 Complete all transactions for Oracle Purchasing:
The end date has to be at least greater or equal to the end period date.
Use Final Mode, and Post In General Ledger if you want to post to GL in the same time.
Run this program before closing the Ledger period. Since it is impossible to post on a closed
GL period.
4. Transactions control:
All the tasks described in this chapter have to be done in every Inventory Organization belonging to
the Ledger for which we want to close the period.
At first, retrieve all the inventory organizations which belong to the ledger.
Refer to Note 732156.1 This diagnostic test assists with checking that a ledger period is ready to
close.
4.1 Enter all transactions in eBS:
We have to enter all the transactions for Inventory, WIP, OSFM and EAM. Make sure that all the
transactions are entered and completed in eBS.
4.1.1 Enter the pending cycle counts:
Make sure that there are not any pending cycle count requests.
Inventory > Counting > Cycle Counting > Cycle Count Entries
Resolution Required:
o Unprocessed Material,
o Uncosted Material/WSM,
o Pending WIP Costing,
o Pending WSM interface,
o Pending LCM interface,
o Unprocessed Shipping Transactions (Required by default).
Resolution Recommended:
o Pending Receiving,
o Pending Material,
o Pending Shop Floor Move.
Main tables used for the material transactions process:
All the inventory transactions of the accounting period need to be entered or imported into the
MTL_MATERIAL_TRANSACTIONS table . Then all the records in this table have to be costed before
proceeding the period close.
In the MTL_MATERIAL_TRANSACTIONS table not costed or in error records have the value "N" or
"E" in the column COST_FLAG. For every record in the MTL_MATERIAL_TRANSACTIONS table we
need to have the value Null in the column COST_FLAG and records in
MTL_TRANSACTION_ACCOUNTS table.
Main tables used for the work in process transactions:
The details of transactions can be viewed and resubmitted through the Pending Landed Cost
Adjustment form
Cost Responsibility > View Transactions > Pending Landed Cost Adjustments
For every trip stop number we found, we have to run the Interface Trip Stop SRS which does include
the Order Management Interface-SRS first then the Inventory Interface-SRS, or these two concurrent
requests in sequence.
Order Management > Shipping > Interface > Run
5. Cost Management:
This step is done at the Ledger level.
5.1 Cost Of Goods Sold:
If Order Management is used, the accounting entry for deferred COGS and COGS must be generated
for the Ledger. These operations have to been done only at the Ledger level.
5.1.1 Record Order Management Transactions (normally done by the Cost Manager).
The end date has to be at least greater or equal to the end period date.
Use Final Mode, and Post In General Ledger if you want to post to GL in the same time.
Run this program before closing the Ledger period. Since it is impossible to post on a closed
GL period.
The result is that only CST_PERIOD_CLOSE_SUMMARY table stores all the summarized data. In
this table information is provided by sub-inventory and cost group.
The profile option CST: Period Summary does manage the following two options:
Automatic: the close period process does the summarization and closes the period with the
status Closed and the button Value at close is available
Manual; the close period process does not the summarization and closes the period with the
status Closed not summarized and the button Value at close is not available We need to run
the Period Close Reconciliation Report to do the summarization and pass the period at the
status Closed.
It is recommended to have only one period opened at the same time to avoid back dated transactions
which can have a bad effect on average costing and reconciliation.
But it is possible at the beginning of month to have two periods open in the same time. Allowing
inventory Transactions in the past is controlled by the profile option INV: Transaction Date Validation.
Possible values are:
Choose Pending, if you want to be sure if all the transactions were proceeded.
Summary
The manufacturing period closure process enforces the different transactions of Discrete
Organizations to be all entered, validated and completed in a timely manner, all the costing to happen
but also to properly close the process manufacturing periods if Process Manufacturing is used.
References
NOTE:110424.1 - FAQ: Unprocessed Transactions / Closing Inventory Accounting Period
NOTE:1213193.1 - OPM Financials (GMF) Trouble shooting Guide
Attachments
Check List for Discrete Manufacturing Period End Process (51 KB)
Related
Products
Oracle E-Business Suite > Order Management > Order Management > Oracle Shipping
Execution
Oracle E-Business Suite > Procurement > Procurement > Oracle Purchasing
Oracle E-Business Suite > Manufacturing > Discrete Manufacturing > Oracle Cost
Management
Oracle E-Business Suite > Manufacturing > Discrete Manufacturing > Oracle Work in
Process
Oracle E-Business Suite > Logistics > Logistics > Oracle Inventory Management
Oracle E-Business Suite > Manufacturing > Discrete Manufacturing > Oracle Project
Manufacturing
Oracle E-Business Suite > Order Management > Order Management > Oracle Order
Management
Keywords
ACCOUNTING PERIODS; CLOSE PERIOD; CLOSE PROCESS; COSTING; INVENTORY CLOSE;
MANUFACTURING; OPM; PERIOD END
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