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Six great tips from "This isnt Excel, its Magic!" by Bob Umlas
Recently, Bob Umlas, an Excel Most Valuable Professional (MVP), compiled a lifetime's worth of Excel
tips and tricks in his book, "This isnt Excel, its Magic!", from IIL Publishing, New York. Here are six great
tips from that book that address common questions and issues from our Excel customers.
There are many more tips and tricks that Bob has up his sleeve and that you may find useful. His book is
available from the IIL Bookstore.
In this article
Tip 12: Change dates like 20050923 to one Excel can "understand"
Tip 16: Using Pictographs
Tip 29: Formatting comments
Tip 39: Selecting a random sample of data
Tip 55: See all characters in font set
Tip 74: Bringing the selection into view
Tip 12: Change dates like 20050923 to one Excel can "understand"
Suppose you are looking at a worksheet which contains dates which can't be formatted as "real" dates because of their
structure:
Select the date(s), and use Data tab, Text-to-Columns, [Excel2003:Data|Text to Columns]
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Even though the dates are fixed width, in this case you can simply click "Next" twice.
In step 3 of wizard Select Date, YMD:
If you click Finish now, the result will replace the dates. You can select another destination cell:
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Clicking on the coins, copy (ctrl/c), click on a series, Home/paste (or ctrl/v):
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If we select Stack and scale, we can enter a number into the Unit/Picture box. Again, this is something you can experiment
with.
You also may have noticed these options in this dialog:
Gradient fill
Picture or texture fill
And others
Here's the gradient option selected and the Preset colors dropdown:
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On the picture tab there was a button to select a pictureyou can use any picture you have on your computer! You can
experiment with the other tabs as well.
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You need the "Change Shape" tool. This can be placed on the Quick Access toolbar: [Excel 2003: View|Toolbars|
Drawing|Draw Menu|Change AutoShape]
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When the comment is selected by the border, click the new Change Shape tool.
From that, you can select basic shapes, block arrows, flowcharts, stars and banners, or callouts, each of which has yet another
set of shapes to choose from. Shown here is the Cloud callout:
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Once you have the new shape, (cloud, here), right-click the border once again, and choose Format comment as shown, if you
wish to format this comment even further:
That will bring up yet another dialog, from which you can choose Fill Effects:
From this dialog box you can select the Picture tab and import any picture (I chose me!).
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Using the Advanced button from the Data tab: [Excel 2003:Date|Filter|Advanced Filter]
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This will be different each time. You may notice that there are only 9 items shown not 10, and that's because the values RAND
returns are random! It's best to use this on larger databases!
A second way to select a random 10% of your data is to still use the RAND function, but not use filtering. Look at this:
Cells B2 thru B101 contain = RAND(). All you need do is select A2:B101 and sort by column B! Take just the first 10 items, and
you have your random 10% of the database!
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4. When you see that "" is in row 149, you can then know that holding Alt while typing 0149 on the numeric keypad will
create this character as soon as you let go of the Alt key! And this holds true for all of Office, not just Excel! You can
copy/paste special characters for the character(s) you want, and you can then copy the resulting character from the
formula bar.
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