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BODY
AUDIENCE
ORGANIZATIONAL
PATTERN
DELIVERY STYLE
SUPPORTING
MATERIAL
Friendly
Likes you &
topic
Warm, pleasant,
Humor, examples,
open, eye contact, experiences
smiles
Neutral
Have minds
made up but
think they are
objective.
Facts, Statistics,
expert opinions,
avoid humor &
flashy visuals
Uninterested
Short attention;
attending
against their will
Dynamic &
entertaining;
move around,
large gestures
Humor, cartoons,
colorful visuals,
powerful
quotations,
startling stats
Hostile
Wants to take
charge or
ridicule speaker,
defensive
(Press
conference)
Noncontroversial,
chronological
Calm, controlled;
speak evenly &
slowly, avoid Q &
A
Objective data;
avoid anecdotes
and humor
PARTS OF SPEECH
Good organization and conscious repetition are the two most
powerful keys to audience comprehension and retention. Many
speakers recommend this repitious yet effective action plan
o Introduction Tell them what youre going to say.
o Body Say it.
o Conclusion Tell them what youve just said.
Introduction
How many times have you heard a speaker begin with, Its a
pleasure to be here. Or, Im honored to be asked to speak. Boring
openings such as these get speakers off to a dull start. Avoid such
triteness by striving to accomplish 3 goals in the introduction of
your presentation:
o Capture your audience through:
Promise Begin with a promise that keeps the
audience expectant. For example, By the end of the
Body (Weng)
The bulk of your speech or presentation is devoted to a discussion
of the three or four main points in your outline. Make sure that your
organization is clear and that your presentation holds the
audiences attention.
o Connecting and organize ideas through:
o Time E.g. A presentation describing the history of a
problem, organized chronologically from the first sign of
trouble to the present.
o Component E.g. A sales report organized geographically by
regions or topically by products.
o Importance E.g. A report describing operating problems
arranged from the most important to the least.
o Criteria E.g. A presentation evaluating equipment by
comparing each model against a set of specifications.
o Conventional Groupings E.g. A report comparing asset
size, fees charged, and yields of mutual funds arranged by
these existing categories.
o Problem Solution E.g. A presentation describing
excessive company travel expenses and three possible
solutions.
o Pro-con alternatives E.g. A presentation outlining the
advantages and disadvantages regarding whether an
Conclusion
The close of a speech or presentation is almost as important as the
beginning because audience attention peaks at this point. When
developing your conclusion, begin by telling listeners that youre
about to finish.
Visual Aids Visual aids can improve the quality and impact of
your oral presentation by creating interest, illustrating points that
are difficult to explain in words alone, and increasing the audiences
ability to absorb and remember information.
Furthermore, visual aids actually shorten meetings. Visual aids are
particularly helpful for inexperienced speakers because the
Color
Develop a color palette of five or fewer colors.
Use contrasting colors to increase readability
Adjust color choices to room light
o Dark text on light background for bright
rooms
o Light text on dark background for dark
rooms
Order colors from dark to light
Background
o Handouts
Items that can be disseminated as handouts
include:
Complex charts and diagrams
Company reports
Magazine articles
List of websites
Copies of presentation slides
Delivery
The best plan, by far, is the notes method. Plan your presentation
carefully and talk from the note cards or an outline containing key
sentences or major ideas. By preparing and then practicing with you
notes, you can talk to your audience in a conversational manner.
Note cards will keep you on track and prompt memory, but only if
you have rehearsed the presentation thoroughly.
Evaluate yourself
Remember to evaluate yourself so that your audience will believe
that you are credible. Double-check your material to be certain that
your audience will perceive your goodwill, expertise, and power.
Rehearse several times out loud so that you sound confident.
Practice in front of a mirror to confirm that you look confident.
SUMMARY
Just a quick recap, at the end of the day your presentation should
follow the said diagram and should show the ff. applications in
chronological order:
Pre-writing:
o Analyze = Know the purpose of your presentation. What kind of
presentation are you giving?
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o Anticipate and Adapt = know your audience? Who they are and
how will you get through to them?
Writing:
o Research and Organize your content.
1st : Introduction must Capture attention of audience,
identify the speaker, and establish the three main ideas of
your presentation.
2nd : Body must establish main ideas and develop
coherence with planned transitions of topics and examples.
3rd : Conclusion must Summarize main ideas of
presentation and provide final focus of topic presented.
Revising:
o Revise = Double-check the content of the presentation for any
inconsistencies or mistakes.
o Practice and Evaluate = Rehearse your speech in front of a
sample audience, listen to their feedback and implement it. Also,
evaluate yourself; make sure you deliver your presentation
appropriately. Look and Sound confident!
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Bailey, Edward P. Writing and Speaking at Work: A Practical Guide for Business
Communications, 2nd ed. New Jersey: Pearson Prentice Hall, 2002.