INTRODUCTION

Computerization is a control system that manages processes in industrial

workplace. It reduced human errors and processing time, thus it can boost productivity
and resulted into high quality of product produce. In Information System,
computerization

is

concerned

about

interrelating

different

but

interdependent

transactions. This can result in a system with well-integrated processes that can
perform much faster and more accurate than a manual system.
Auditing refers to a systematic examination of books, accounts, documents and
vouchers of an organization to ascertain how far the financial statements present a true
and fair view of the concern. It also attempts to ensure that the books of accounts are
properly maintained by the concern as required by law. Auditing has become such a
ubiquitous phenomenon in the corporate and the public sector that academics started
identifying an "Audit Society".
IBA College of Mindanao has an issue in making the auditing of computer system
faster and accurate which could record the count and problem of each computer. The
researchers found out the problem that keeping the record could be lost and time
management would not be wasted.
The main point of this project is ease the difficulty in knowing how many
Computers are working and nonworking in IBA College of Mindanao. This project as a
prototype should be able to set the goals and objectives of the school to make there
auditing of the computer unit faster.
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THE PROBLEM
Due to the increasing numbers of the computer units in the school the staff are
having a hard time to know how many are usable and are not.
Statement of the Problem
The aim of this study is to help the auditors in making the auditing of all the
computer system of the school faster and avoid loss of records.

Is the system reliable in keeping record and can make the auditing faster than

before?
Does the system meet the wants and need of the user in auditing the computer
system?

THE SOLUTION
The researchers immediately took action in this problem a simple prototype of an
auditing system would do the trick to make it easier for the staff. In the future we could
make it a full system that would cater the staffs problem.

MINIMUM REQUIREMENT

The minimum that must be produced is a maintainable audit system that would
cater the staff in knowing the status of the computer units in the school. These are the
following minimum requirement:

Should be able to record the existing Computer unit of the school

Updates current status of Computers.
Less hassle to the auditor in auditing Computer units.
The Computer system should run Windows XP or Higher
CPU should be Pentium 4 or Higher
RAM should be at least 1 GB.
HDD space should be 4GB or more free space.

THE SCOPE OF THE PROJECT

The coverage of the project is to provide an audit system to IBA College of

Mindanao which is located in Valencia City, Bukidnon. This system should be used only
by the auditing staff of IBA College of Mindanao but has a limitations in using the
system. The normal user should contact the admin in accessing other features of this
system. This system was created using Microsoft Visual Studio and using MySQL as its
database.

BACKGROUND RESEARCH
Research Design
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The researchers of the project used cased study as their main research design a
case study is an in-depth study of a particular research problem rather than a sweeping
statistical survey or comprehensive comparative inquiry. It is often used to narrow down
a very broad field of research into one or a few easily researchable examples. The case
study research design is also useful for testing whether a specific theory and model
actually applies to phenomena in the real world. It is a useful design when not much is
known about an issue or phenomenon.

System Design and Methodology

Process Model
In this project the researches decided to use the waterfall model as their process
model due to its easy step by step process in developing a system. The waterfall model
is sequential design process, using the software developments process in which
progress is seen as dataflow like a waterfall.

Requirements Analysis
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System Design
Implementation
Testing
Deployment

Fig. 1.1 Waterfall Model

Maintenance

Requirements Analysis
The requirements of the said application must be set first before creating and
constructing the system program. The requirements must be complete first before the
design is applied. And MYSQL database environment in running the server side of the
software.
System Design
After the requirements of the system have been emphasized, the next is
designing. The system can be design in ways that the researcher has to be specified
following the water fall model.

Implementation
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Implementation followed after the verification of the desired design of the project.
Coding, Debugging, trial and error, prototyping of the system have been done in this
stage of processing.
Testing
The verification followed by implementation to test and see if what part of the
project is at risk. In this stage of processing is the modification of the system has been
done in this stage.
Deployment
Is all of the activities that make a software system available for use. The
general deployment process consists of several interrelated activities with possible
transitions between them.
Maintenance
After all the process had been done, the next is the maintenance of the system.
In this processing stage is for the observation of the performance of the system. The
system maintenance is applicable in a running system and should be maintain for the
system to perform well. When the system is deployed to the locale, Feedbacks and
conclusion of the system, functions and limitations have been documented for the
awareness of the system performance.

DEVELOPMENT TOOLS

The following softwares are used in developing the Enrolments System:

Microsoft Windows (or simply Windows) - Is a metafamily of graphical operating

systems developed, marketed, and sold by Microsoft. It consists of several families of
operating systems, each of which cater to a certain sector of the computing industry.
Active Windows families include Windows NT, Windows Embedded and Windows
Phone;

these

Compact (Windows

may
CE)

encompass
or Windows

subfamilies,
Server.

e.g. Windows
Defunct

Windows

Embedded
families

include Windows 9x and Windows Mobile.

2010 Version

Microsoft Visual Studio - Is an integrated development environment (IDE)

from Microsoft. It is used to develop computer programs for Microsoft Windows, as well
as websites, web applications and web services. Visual Studio uses Microsoft software
development platforms such as Windows API, Windows Forms, Windows Presentation
Foundation, Windows Store and Microsoft Silverlight. It can produce both native
code and managed.

Version 5.2 CE

MySQL Workbench Is a visual database design tool that

integrates,

SQL

development

administration,

database

design,

creation

and

maintenance into a single integrated development environment for the MySQL database
system. It is the successor to DB Designer 4 from fabFORCE.net, and replaces the
previous package of software, MySQL GUI Tools Bundle.

C Sharp (c#) - is a multi-paradigm programming

language encompassing strong
typing,imperative, declarative, functional, generic, object-oriented (class-based),
and component-oriented programming disciplines. It was developed by Microsoft within
its .NET initiative

and

later

approved

as

standard

by ECMA (ECMA-334)

and ISO (ISO/IEC 23270:2006). C# is one of the programming languages designed for
the Common Language Infrastructure.

MAINTENANCE ISSUES

A requirement in maintaining the system is that it should be updated. It is

required and advice that the developers of the said system should maintain it constantly
or the school should hire a personnel that has knowledge on Microsoft Visual Studio
Languages. Furthermore the system is very sensitive. The staff could accidentally make
some unwanted changes which lead into some trouble in the system it is best to contact
a professional in maintaining it.

REQUIREMENT SPECIFICATION

The Following are the requirements in Developing the Enrollment System;

The system should include a login page for user and admin to login and

manage the system as what their positions are.

The system should have add, delete, update, and edit controls on them
The system should be user friendly
The system should be easily maintained by the users

USE CASE DIAGRAM

This show the use case of the functional requirement for the Computer Audit
System of IBA College of Mindanao.

Account
Management
Account
Registration
Report

Admin

Audit

Figure 1.2: Use Case Diagrams as Admin

Account
Registration
User

Report

Audit

Figure 1.3: Use Case Diagrams as User

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Account
Management
Account
THE INTERNAL
SYSTEM
Registration
Report

Admin

The System Login

Audit

Figure 1.4: System Login

Allows the admin/user to login there perspective account in order to manage the
system.

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The Systems Main Form Menu

Figure 1.5: System Main Form

This allows the user to navigate to the system.

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The System Audit Form

Figure 1.6: System Audit Form

This is where the user Audits where he/she can save, edit, update, and delete the
data

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The Systems Account Registration Form

Figure 1.7: System Account

Registration Form
This is where all the user of the system will register their accounts for them to access
the system.

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The Administrator Verification login Form

Figure 1.7=8: System Administrator

Verification Login Form
This is a security login form for the admin in order for the accounts to be secured in
the system only the administrator knows the password in this form.

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The Systems Users Information Form

Figure 1.7: System User

Information Form
This is where all the information of the users of the system is inputted only admins
can access and edit this form.

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TESTING
During the testing of the system we found out many errors that were eventually
fix on the way to implementing the system. On the login form user login and Username
and password entry where fix and were successful. On the main menu some of the
main form buttons have some issues but we the researchers were able to fix it. The
main form add, edit, update, delete were successfully fix and all works according to
plan, fix account creation/registration in adding the account to the database also added
some security in case of lost accounts.

COMPATIBILITY

The system will run on mostly all windows OS we have not conducted running it on
other OS like Linux and Mac:
Compatible OS: Windows XP, Vista, Windows 7, Windows 8.

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In conclusion to this, the system is still on its prototype stage any changes could
be applied in the future trough the researchers request or to the users of the system
which is the staff of IBA College of Mindanao the researches will look to in maintaining
the server in order to avoid unseen bugs of the system. This system will surely be a big
help to the auditing staff of the said school in making their work faster and less hassle.

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